001get going uh welcome to the wednesday september 9th 2020 electronic meeting of the ann arbor design review board this meeting is in accordance with orders to affect social distancing and mitigate the spread of the covet 19 virus we intend to conduct this meeting similarly to an in-person meeting however please be patient as there are technical issues at just about every meeting public comment will be via telephone only to speak at any at either of our two public comment opportunities please call 213-338-8477 or 206 337-9723 and enter the meeting id of 947-7928 this information is also available on the published agenda in the public notices section of the city website and on the broadcast of this meeting on ctn channel 16 18t channel 99 and online at www.a2gov.org watch ctn the design review board is a
002volunteer resident board appointed by the mayor and confirmed by city council the purpose of the design review board is to foster excellence in the design of ann arbor's built environment and to advise applicants on how a project can meet the spirit and intent of the downtown design guidelines we have one applicant today that we'll get to in a few minutes the applicant will have timmins to present the proposed project to the design review board then the design review board will hold the discussion on the design of the project following the presentation and discussion members of the public are permitted to comment for up to three minutes uh so jeff could you take a roll call crappy tube uh board member burns member cooper president member singleton present uh member kinley here member mitchell here member
003perkins here i'm going to ask that just just one more time i didn't hear a response member perkins president okay uh and then member katarsky here you have quorum thank you um the first item is the approval of our august 8th 2020 uh i'm here jeff i don't think okay corey gotcha thank you sorry corey um so did everyone have a chance to review the august 8th meeting minutes and are there any suggested changes deletions or additions would someone like to move approval move for approval second that's jeff and second by gary um any more discussion all in favor please say aye and raise your hand and anyone oppose okay passes unanimously as written um now is the opportunity for the first public commentary section and this is for items that are not on the
004agenda after we're done discussing the applicant's uh project there'll be another public comment period so let me read those numbers to you again to comment please call 213-338-8477 or 206-337-9723 and enter the meeting id of 947-7928-2749 city staff will select callers that have raised their hand one by one and using the last three digits of their phone number in order to electronically raise your hand to indicate your desire to speak please press number nine on your phone you will hear an automated announcement that the host is allowing you to speak when speaking please move to a quiet area mute any television or background sounds so we may hear you clearly please state your name and address at the beginning of your comments so we typically give a minute here for people to call in while
005we're waiting um every time i read this i think of epi pots and uh and i miss her and for those of you then applicant and effie is a person who passed away several months ago and attended every meeting diligently and and always jerked us into shape and uh had good commentary and and she's gone now so i just think of her at this time as as we have not gotten commentary from the public for several meetings so anybody out there kristen no um attendees have indicated okay okay we'll move on so our under unfinished business this is dr20-004 which is 300 west huron street which is returning from our previous meeting a design review board application to construct a five-story 93-room 42 926 square foot hotel at the northwest corner of west huron and
006north first street in the d2 zoning district four parking spaces are proposed on site with seven surface spaces proposed in an access easement on the parcel north of the site the applicant is proposing a lead gold project the project proposes to combine three parcels to create a site 300 west huron 308 west huron and 111 north first a one-way drive is proposed on the site from north first to west huron to accommodate deliveries and drop-offs plus four parking spaces and solid waste pickup um excuse me mitch yes uh just a reminder i can listen but i can't comment since i'm i have a conflict of interest only to join any parcel so whatever you need to do to silence me do your do your darndest just wait once you hit your mute there you go
007and and we're all set okay jeff do you have a report you'd like to make before the petitioner yes yes i do have a brief report and the petitioner is here um dick as you mentioned the site is located at the northeast corner of west huron and north first streets in downtown ann arbor the this project was last before you last month on august 12th uh the petitioner presented the report and received a number of comments the staff part just briefly summarizes uh the general nature of those comments which includes the need for photos and building sections comments on facade materials awnings windows streetscaping entrances and public art the petitioner may want to spend a few minutes mentioning or discussing the notion of the access easement on the north side of the site that may
008have been removed since this since the previous meeting the petitioner provided a memo to respond to the comments that they received at the august 12th meeting you should all be in receipt of that and um the petitioner also provided revised elevations that we're going to see shortly so that's the end of my commentary and now maybe kristen can invite the applicants in to walk us through the the changes dick unless you have anything else you want to add no that's fine thank you okay the design team has they've been promoted to panelists so whenever they're able to unmute okay yeah we are uh i'm here uh this is nittany with dynamic and want to thank everyone for allowing us to be on this month's uh uh design review board uh it's a pretty quick turnaround
009but i think we got you know uh made some pretty good progress based on the feedback that was given last time um kristen do you want to pull up the pdf that we had sent yes i just want to run everyone through thank you for giving a quick rundown of everything um uh in terms of the comments uh everyone you can't hear me if i could interrupt you would you no i i can hear you i just wondered if you would introduce the rest of the team we can't see everybody and sure and i just like know who's there sure um so i'm i'm with dynamic design uh my name is nick patel uh the owner samir patel is here as well uh jason van riden who's the civil engineer uh he's he's on the
010call as well he's with nadervel okay thank you okay um so uh as i was saying um there was a lot of comments uh in terms of the materiality and especially the corner element where we had multi-colored panels um and you know as jeff mentioned especially some of the materials wrapping the sides uh whatnot so um let us run through these and we'll notate some of the comments that were given last time on the last round so um starting off with the first slide uh we've included some contextual map images which uh gives an idea of where the site is located um chris if you want to go to the next slide um this is more of an exonometric view so it kind of shows how it how would fit within the context and some
011of the surrounding buildings and then the next slide uh we selected some uh images uh particular of interest was the residence inn since this is obviously the same type um we you know they were playing off sort of the same um corner feature that we had as well kind of modernizing that round corner and bringing bringing attention to that intersection so we wanted to make sure and highlighted that um and sort of the same thing with the flagstar bank as well so um you can move on to the next leg um i'll let jason sort of speak to this but um i know this was excluded from our last presentation um [Music] so this uh this shows the retaining wall that was in question and also some streetscaping as well that was brought up in
012the last meeting but jason do you do you want to speak to these next two slides yeah sure i can do that uh good afternoon uh yeah pleasure to be before you today thank you again for hearing our project we've made a few modifications to this site plan based on our last meeting we've added some landscape plantings along first street to break up the concrete there um you can see those uh it's we're kind of we're we're looking to match what was done recently along carron street um you know so it's a rectangular shaped bed with a few uh trees planted in that and then we've also added elevations to the retaining wall along the west uh property line just showing how the grade would work if you if you i don't know if you
013can see it we have call outs but basically um you know this the retaining wall on the west side is gonna it's gonna vary but the highest that it would be is about six feet um and that's kind of in the north west corner of the site everything everything drops off kind of to the northwest so um you know we you know this is a very preliminary grading design but um we have the ability to pull that wall in a little bit if we need to to provide some additional space from the adjacent property um but but i know that was a comment at the last meeting just rough elevations of that wall so we've added that to this plan i know jeff mentioned that the shared parking um that was mistakenly shown in the
014lot directly north of our parcel and we've done we dug into that a little more and that that agreement still exists but that those parking spaces are actually um on on the parcel on the other side of the the homeless shelter there's a access driveway on the west side kind of between the railroad um easement and the the county property there the homeless shelter there is a an access drive there that has parking that the seven spaces are are shown there we didn't so we didn't really have that on our plan but those parking spaces are still in are you know intended to be used um you know we still meet our parking requirements using those so if you have any questions i'm happy to answer them answer those okay all right um kristen if
015you want to go to the next line and this i believe shows the truck turn right uh jason so um we can we can move on to the first floor plan as well if you if you'd like so um one of the comments uh last time was uh was how is the space going to be used in terms of the first floor and how you know we're showing a lot of storefronts so you know the question was how is that going to relate to the streetscape and uh and the pedestrian environment so we spent some time in laying out the ground floor um as you can see the entrance you walk into a vestibule the lobby lounge is situated at the corner at the very prominent corner of first and huron where guests will you
016know walk out to the registration desk there's a little waiting area lounge area for guests to sit and relax while a family members or whoever's checking in um on the right-hand side of the vestibule um you see the breakfast um the breakfast area where guests are going to be enjoying breakfast which is going to be completely transparent on first street there's a lot of storefront there and then on the far north end of the ground floor is the fitness which um you know we'll have all of our fitness equipment and everything lined up against the storefront so again once you're when you're walking up and down the sidewalk you're going to be able to see into this uh into the hotel and there's and i know that another question is this is something also we
017addressed on our responses is that you know how are the blinds and shay's going to be used well for the ground floor you know this is going to be completely open the blinds and shades are going to be limited to the guest rooms so obviously for privacy reasons but in terms of the public amenity spaces we're going to keep that open next slide uh these are the typical upper level floor plans uh there's no big changes to be noted here um the the biggest the biggest thing that you know i wanted to point out was that we did push the stairwells out um the north stairwell out to meet directly with the original facade so that way um you'll see in the elevations how we added windows per per the comment that was received last
018time so we want to we can actually skip the floor plans and move on to the elevations actually the building section here is something else that we provided based on the comments last time um apologies but the we should have labeled the street on this on the right hand side is wes huron so you can see um you know the elevator shaft protruding down below the base floor elevation and then also the stair shaft uh meeting the drive under uh off the first street okay um so in terms of the elevations um i know there's a lot of uh a lot of discontentment i guess on the corner element which we did simplify and i think actually this works a lot better after looking at it we are pleased with this outcome um we simplified
019the corner element and got rid of the multi-colored panels it is still a metal panel that we're using as a primary material along with brick at the base we were originally proposing a faux wood miche rip panel which we also got rid of and now we're using brick inset panels so we're in setting the brick one inch to give a little bit of relief pattern um and you know so that way it doesn't all look like a blank facade and we're using sort of a two-tone brick material that you can see there another another key change that we did was the canopy uh we had sort of a long protruding modern canopy that we simplified and made made a little less a little more traditional while still keeping you know the uh the fundamental um
020reason to have it there which provides shelter as well for uh any sort of uh pedestrian or any sort of hotel guests are waiting for their ride or their uber ride to pick them up uh we want to move on to the next slide um same comment here as well um you know we we revisited the language you know along the ground floor um you know change the brick color and carried the same sort of language across the corner of the tower at the corner of person europe next slide this is uh one of the side uh side return elevations and then also one of the you can see the courtyard elevation here as well so we carried the metal panel um halfway through and then we created a jog in the floor plan where
021we thought would be a good place to terminate and transition into a fiber cement reveal panel uh originally we were calling out for aephis which i think that was determined last time that that was something that you know should not be proposed and especially in this climate so we were proposing fiber cement um uh reveal panels and and what we would do is try and what we would do is match the color of the metal panel so it's sort of a less obtrusive transition um we did create we we also returned the brick and then carried it down uh one level up to the second floor and we created this opening which i think is a pretty good relief and created a signage band here as well so it creates a good place for a
022signage it's very visible from the ground floor or especially when you're driving in your car um so we really liked how that turned out as well but in terms of the back elevation we kept the same same language even though it's a different material as the front if we want to move on to the next elevation um and same here as well we originally had the sign up here in the top right corner we transitioned that down to this opening that we created much like the other elevation you just saw and created an opening in the brick um carried over the new language from the brick trench uh for the brick inset panels and then um also placed the windows of the stairwells to get a little bit more daylight um in the next three
023slides you'll see the renderings that were updated you can see again that the brick along the ground floor works works a lot better there's some comments that were received um really like how that turned out as well also in the renderings we're now accurately showing the grades that are sloping down once once you get past them right away added led light strips um on the underside of the driveway as well to give a little bit more welcoming presence and a little bit more line underneath the tunnel and then if we want to go to the final rendering so this is um kind of holistically how everything kind of turned out you know at the corner again we we did explore i think there was a comment to bring the corner element the top corner the
024soffit all the way down to the top uh to the top side of that storefront um we did we did look at that we just felt it looked a little too heavy especially with the side bands being a little skinnier so what we instead did was um used a light almost a white metal panel as an accent and created a backdrop for the sign so that way it would be much easier to see instead of the instead of the fairfield sign being on a dark backdrop which i think gave it gives it a nice pop as well so uh with that said um i'll open it up for any sort of comments um i think i think i've addressed uh all the comments that were received last time um but we uh welcome any additional
025comments that you guys may have on this round good thank you ned um if i might i'd like to read uh comments that were emailed to me from tamara burns um she's unable to attend but she she did a thorough review and i don't want to forget to get her comments in so if i could though she commented on detailing on the awnings on material choices on public art in the corner element so first under detailing and i'll just read this uh general overall appearance is more suitable for that area in the colors and materials have been simplified to focus more on the form than a patchwork of color or the wood that was previously in the project that said the areas that were wood are now lighter brick and are too plain uh suggest
026that some detail be brought into the brick in that area even if it's simple carbon panels above the window or soldier course or subtle cordling in one it is one monoplane now not even a nod to the window it frames brick detailing would be a nice way to bring back some of the human scale and warmth the designers were trying to achieve [Music] originally with the symmetricious wood and then under the heading of awnings and some comments i don't think they have achieved anything with this in the smaller windows which i think is is going the wrong direction i was hoping they could be more artistic parentheses detailing materials interesting steel joinery lighting signage graphics etc in the parenthesis and hung from above which would allow them to be deeper instead of the stubby cantilevers
027that they are now they could also possibly move down to create a more human scale at the sidewalk under materials wrote i strongly discourage using higher end materials on the two faces of the building facing the street the building is three-dimensional higher-end materials could go into the base the entry the corner tower the cap that is the focal points and then her comments about the corner were short the corner is simplified the vertical glass emphasizes the corner which is which is good and now i can read the sign and our last comment was about public art uh tamara said i hope the city will one day require artwork incorporate incorporated into every building some fraction of a percent of the construction cost maybe that's it um who else is ready to comment i had a
028few comments okay i brought up the retaining wall last time and i noticed now that it's five to six feet on the west side it seems that's an awfully big trap to have no guard rail no guardrail for persons as well as vehicles also i would encourage you to consider a screen fence or hedge plantings or some landscape in that back area from what i can see right now the entire courtyard is bituminous except for a small finger of concrete and there are no curbs separating the driveways from from the drive areas or from the pedestrian areas i think it'd be possible to get some hedge material some upright trees things like that in several of the locations and also just the issue of the potential of going over a five foot wall um i
029wanted to comment on the color palette as well i i personally kind of like the original color palette except for the multi-color panels and [Music] and the faux wood inserts i i like the lighter or the accent brick and the banding that being a dark color and less value change between the two bricks the awnings i also wanted to say that i wish the awnings projected more i didn't really have a problem with the awnings on the previous middle and i liked the fact that they came out further and they also had some extended shading i appreciate that you've added landscaping on first street um a long landscape planter with two street trees might also consider benches in that area or against the building since people be stopping and waiting for pickups in that location
030and uh i don't think you mentioned it but we did ask for uh what the treatment for the air conditioning or package units was and it's fairly clear that it's a continuous louver below all the windows in a darker color and it seems appropriate to me those are my comments scary anyone else jeff laurie jeff you can go ahead i'd like to i'm sorry lori go ahead all right i'd like to echo some of gary's comments i would like to see those uh canopies come out further to provide more shelter um what's their what's proposed is fairly shallow and maybe only about one person deep and i think it could use more i'm not sure what the one along huron is really going to function as because i think all of the action is going
031to happen on the other street um so as far as color is concerned i didn't like the idea that the material used in the lower portions last time was going to be wood but i really liked the color um the color sort of juxtaposition between the dark gray and that color and i i don't really like this buff colored brick proposal um it would really i think suit my taste and i think it would make for a more handsome building not just to meet my taste but to it would make you know sort of a more elegant color scheme if that dark brown could somehow or another be reintroduced instead of that buff color i really like the idea of getting rid of the multi-colored panel system at the corner and i think this solution
032really reads a lot better and it's stronger um and i appreciate you including the uh louver louvers at the bottom as of the windows i think that that pretty much tells us now how that's going to be treated and it's sort of as expected so i think that's about it for mine thanks jeff laurie i think i saw your hand go up yeah sure um i actually have to disagree with a lot of the comments my opinion is that i actually like it a lot better i feel like it's much more sophisticated and refined i think you've really taken the comments to heart and kind of cleaned up and clarified a lot of portions on the building i like the horizontal dark bands and that kind of corner element i think they're really elegant tying
033it through and i personally like the brick colors but i tend to like kind of cool and simple and modern things so i think that's where it's sort of landing but i just think it's it's it's um crisp and kind of timeless in the um the way that you've pulled it together i had a couple small suggestions and i'm just going to share this since now we get to do this to just add again that kind of human scale and human element is to kind of incorporate some green and planters into the kind of building itself i don't know why it's not letting me enlarge this at all but kind of within these spaces that are recessed into the building that don't provide any you know conflict with the walkway can we include some integrated
034planters in those locations probably have to be irrigated because they're going to not get direct rain but i think it would be a nice way again to add that like richness of scale at the human level not higher up in the building as was indicated earlier so i i mean in general i just think you've come quite a long way in um clarifying and responding to some i think if we were to hold these side by side right now we'd see a lot more changes than it than it appears at the at first sight but personally i think it's a great improvement and i think gary you were talking about adding some green in the back area and i would agree there's no reason why we can't and get some a little bit of storm
035water infiltration and some natural landscape back there where you don't have circulation thanks laurie i my free my screen is freezing so i can't see hands go up so if anyone else is open yep oops there we go corey yeah i just wanted to um echo laurie's appreciation for the changes and i i i think it looks fantastic now and it's just cleaner and as you might make is more timeless um and i think the the you know the ratio of the things you kept a lot of the elements in terms of the scale but um i just think it looks a lot cleaner and more something that's going to stand up over time and the signage is much better i also appreciate the little you know installation that you did lori on this um
036and i was kind of hoping for those trees myself and i think you did a nice addition there and i hope you would consider that um i was concerned about the guardrail um issue as far as safety um one of the you know maybe it gets lost in the big the talk about the building because there's so much to cover and i really appreciate what you've done but we are you know in ann arbor really working a lot on our um cycling opportunities um for safety and getting around the city and one of the elements in our guidelines is you know transit connectivity and if you would consider like throwing in some bike racks i think it'd be much appreciated thank you thanks corey let's see i i saw john kotarsky but i don't see
037him now are you there john i am can you hear me yes yep we see you gotcha thank you um i really like a lot of the changes uh that you met uh nick and jason um particularly those uh multicolored panels i think uh jeff pointed that out originally and uh it's much cleaner uh and it looks it looks much better um but i agree with tamara and gary in terms of um for me the the pedestrian experience uh seems to be cheapened the materials uh and i think that if the canopy were lower and extended out more it would it would be better uh and um and let me just say i all of my colleagues know this that i'm sort of the odd person out here that i've been appointed by the council
038to represent the art commission so i'm i'm glad that tamara mentioned that the city really does want to see more public art in their developments private and public and i'm sort of here to inspire encourage whatever um so i just want you to to to know that nick and jason that you know when you come to council they unanimously appointed a member of the art commission um in part because they we do support public art in ann arbor and uh we want developers to sort of leverage a lot of their development so i made a suggestion about the entrance that that one brick wall that you have coming in and i think the uh response was is that it would be dependent upon marriott and i i totally understand that but i don't think that
039any art would necessarily first of all would mean a painted mural it could be a relief there are all kinds of different ways in which you could incorporate public art and i i'm um i would like to encourage you to do it if you can uh maybe in partnership with marriott but um uh this would be welcome by the council when it comes to council those are my comments thanks thank you john um i just had a few um first of all thank you for coming back and and i get the sense that you heard what we were saying last month so i appreciate that um i agree with all the comments that the canopies could be deeper and i think they're a little bit shallow and it could be facilitated with tension rods as
040tamara mentioned and i really agree with lori's suggestion of planner boxes near the entry in the recesses i think that would bring a richness to the point of entry and the portal of the building i like the color scheme i'm fine with it i was the one who suggested the top of the corner uh become deeper and i like what you did better i think uh my idea was not as good as what you came up with so it looks looks fine to me i think you you listened and we appreciate it any other comments i've got a comment that i missed um you made a significant change it appears to me that on the north wall of the building where the drive goes through to the courtyard uh there used to be a solid
041wall and now it's uh four columns and so that's open to the north if i'm correct um i think that's good i i like that better than a big solid wall i would just throw in that it's another another opportunity for some landscape treatment um and i did notice you got rid of the three small awnings that were over the windows on first street the um that were outside the main entry canopy um i did like those i i don't think they're absolutely necessary but but they were a nice feature and i would echo everybody else's comments about how uh well you responded to all our comments and how much of an improvement i think this design is over the past design thank you any other comments okay um jeff could you take a shot
042at a summary yeah yeah happy too good comment thank you um dick i got a number of uh tamra's comments but um i'm gonna ask you to help me fill in some of the blanks um i did hear tamara talk about um camry uh the the canopies um the desire for them to be deeper i heard uh her suggestion about higher end materials being used at the pedestrian level i think that she talked about um this being a better color uh for the brick but if you could clarify that that would be great and then um if you want to help me fill in the fill in some of the blanks the the only other comment she had was about um the opportunity for masonry detailing she was wondering if if there could be some
043corbels or soldier courses here and there particularly at the lower level just to add more interest you know okay great and um feel free to email me her uh written comments that will help me with with with my written summary um i heard from gary gary talked a bit about the retaining wall on the west side concerned about safety um talked about possibly being able to screen uh the fence at that location talked about potential for hedge materials uh other landscaping in some of those locations he liked the original color um the accent brick uh uh um being a darker color um awnings uh should op should uh come out further he he uh indicated which was consistent with what tamara had talked about um he liked the additional landscaping that was being proposed he
044thought that benches might help as well he also acknowledged the um the air conditioning treatment and the louvers that were below the windows he felt that that was reasonable i i believe um he also talked about the column instead of the wall um at the at the back side which i think was also reinforced um um so um that was what i heard from gary uh jeff's comments um he also thought canopy should come out further wasn't a big fan of the new colors uh he preferred the previous color scheme which had the darker richer colors um he liked the dark gray um he wasn't crazy about the wood uh the use of wood but he liked the that the contrast of those of that that color scheme in the original version um he uh
045he mentioned the panels at the corner which he felt read better than what was shown previously and the louvers under the windows he felt uh he he also felt work work better uh we hear from lori she liked these elevations a lot better she thought they um the petitioner went a long way in cleaning up the um the elevation and and make it making it clearer sort of a clarified um attempt she appreciated the horizontal bands as well she felt that the overall facade treatment was more crisp and more timeless maybe a little bit more simple um she did have some suggestions she liked the idea of having additional green plant planters to accommodate a little bit of vegetation to bring in some color some green and she liked the idea of having some green
046um activity uh on the back side of the building that might even accommodate a rain garden or something like that uh corey also agreed that she felt that these elevations were cleaner and more timeless she thought this the signage is working better now um she also expressed a concern about uh the guard rail uh or a guardrail and safety related to that um and laurie eric excuse me corey also recommended um bike racks be introduced to the streetscape environment john uh indicated that he liked a lot of the changes um he liked the multicolored panels he uh liked the idea of higher quality materials at the pedestrian level and um john put a plug in for um for art um being being displayed on at least one uh portion of the building um dick agreed
047that he felt that canopies that the canopy could be um deeper he appreciated the new color scheme and um dick did i miss anything else that you had indicated the uh planners at the entry the lorry suggests i agree okay great so that's that's my summary okay thank you um so ned are are you have any final comments or questions at all pretty clear to you i think in terms of the comments we really appreciate the feedback uh i think you know as as just mentioned i think we came a long way so um i think we'll take some of the you know we'll take the comments and you know further develop this um in terms of next steps um samir uh do you do you have any questions or uh uh yeah no uh
048again i just wanna thank everyone for uh allowing us to come back um i think as ninten said uh i know ninten and jason's team both worked real hard on uh on the design over the last couple weeks and turning it around so quick and i'm actually really happy with the final product that we have um or the product that we presented today uh we there's a lot of good suggestions today as well that we're gonna uh take into account and hopefully keep refining this to uh uh make it something that the drb and ann arbor uh will be pretty proud of but um in terms of next steps uh uh i guess i'm not exactly sure where we go from here i know there's a lot of good comments but some of them uh
049uh i said they liked the new color some of them said they didn't so i guess how do we proceed with uh moving forward through the drd and getting their approval i i can take a stab at that and then any member of the board can comment as well uh comments on the board are advisory um board members always bring up great you know great ideas some sometimes they they conflict with each other but it's it's up to you to ultimately decide what you are want to propose and i think i think most the board members appreciate the steps you've taken to sort of um to try to address some of their major concerns so if this at this point um your your next step is to focus on the site plan um petition process
050if you would like you're welcome to present a brief memo to the design review board that i can forward to everyone in indicating your appreciation for their comments and maybe indicating whether you want to make any additional tweaks to the elevation based on what you heard that's that's up to you it's not a code requirement but at this at this point uh your job is to get your site plan ready for submittal and then it goes through the planning review process ultimately going to the planning commission for a public hearing and then on to city council so that's that's basically where we are in the process you know the team will huddle up with samir um and jason and you know kind of get a memo of what what things that we want to change
051and some of how we're addressing uh some of the additional comments that we have today uh you know obviously they're a good comment so we want to make sure that they are being implemented so um we'll we'll coordinate on our end and then uh get ready for the sci plan approval process for next steps um i but i think that's it from my end uh jason uh do you have anything i guess a mirrors or any questions or comments no nothing on my end i'm excited to uh to proceed to site plan good thank you thanks guys okay thanks everyone all right we'll move on the next item is unfinished business is there any unfinished business jeff one of the things that you'll want to do i believe is approve the um the draft meeting
052summary and once you do that at this meeting i will write it up and then i'll get it to dick and dick can get it to everyone and you have a chance to make any tweaks to it before it becomes um memorialized okay thank you you know i skipped over that you're right would someone like to move acceptance of the of the summary that jeff gave us a move there's gary in the second i see corey thank you any other discussion on that all in favor say aye and raise your hand all right hi anyone opposed okay all right passes thank you um and is that it for unfinished business kristin and jeff kristen should have i'm afraid i was not able to print out the uh agenda but maybe kristin has it in front
053of her there is that item relating to looking at the guidelines um let me pull the agenda up for that we we have a three person three people have volunteered to serve on that committee and it is geared towards sustainability uh being added to the guidelines and it's on me to convene that group and i haven't done it yet so i'll i'll get in the next month who is um who are the members in that group is it lori and corey or is john in there i can't remember does anyone remember volunteering i agreed john rory corey and john okay okay okay so it is encoring myself okay great good i'll be in touch with you i i just wanted to add just to uh close the loop that um we raised uh this issue
054with brett brett consulted with our attorney who said it'd be fine if two or three board members want to begin a process of evaluating the dr the the the guidelines um to look for ways to enhance sustainability um and that after you're done with your evaluation and there's no deadline or anything after you're done with your evaluation staff would like to have a look at what you have um and then we can bring it before the full design review board for discussion and then uh when everybody's fine with with what the proposed amendments look like stat our staff can take them to our ordinance or business committee uh on the planning commission which is a committee of the planning commission of i think about four members and they they first sort of get into it
055in in detail and then um we would bring it before the full planning commission um for a recommendation um to change to to change the guidelines and then it would go on to city council so that's what the process would look like thank you okay um communications to the design review board do we have anything kristin no okay all right we have one more item okay uh the public commentary after the presentation and i'll read this again this is an opportunity for persons to speak for up to three minutes to comment please call 213-338-8477 or 206-337-97 and enter the meeting id which is 947-7928-2749 city staff will select callers that have raised their hand one by one using the last three digits of your phone number in order to electronically raise your hand to indicate
056your desire to speak please press star 9 on your phone you will hear an automated announcement that the host is allowing you to speak so any response kristen no no callers okay all right i think we're done um some like to move adjournment there's jeff in the second oh actually i had i i had a question for jeff jeff kahan yeah um it relates to what dick brought up uh previously with regard to the um the lead certification of a project as it relates to the premiums that people can get um you were going to talk to brett about it but i'm just curious if if if a developer takes advantage of premiums and then doesn't hit the lead standard what is the city's recourse for those premiums that they uh allowed right it's a
057it's a great question and it's one really that is worth us uh reevaluating um currently we include language in our development agreement that prevents a developer from getting a certificate of occupancy until they've documented that they've met their lead standard which would might be a lead silver standard or lead uh gold standard uh i think there might be new terminology these days um and so um uh we do have a language in the development agreement that that that obligates the petitioner from doing that i i believe alexis also corresponded with dick while she was staffing the drb about the potential for fines um and so the city does have a potential um to um uh to submit fines to a petitioner who who doesn't meet that requirement but i do think that it would be
058um good for our staff to have a conversation about that and that's what i mentioned in my correspondence um maybe yesterday uh with with dick uh that we can have an internal discussion about that because we we do recognize that that potentially is a real is a real problem it's setting us up for a potential uh big challenge yeah i just i'll go ahead i just you know i'm concerned about the possibility of abusing the system i you know i i hate the idea of having to find people um but as dick pointed out this is going to be it for this particular project i'm going to be a difficult standard to meet i don't want to see people punished for it or or uh find i i what i'd like to do is figure
059out a mechanism that a more um practical way to evaluate it at this stage could occur and and i don't i don't know what that would be but so i i suggested in and then this is really outside our purview so it's not i didn't bring it up today but um i i suggested that potentially at the end of construction documents during bidding did a peer review the undertaking of the drawings to assess the likelihood of attaining a certain level of sustainability performance and and so then the money has not been spent and they haven't broken ground and we're not trying to undo what in this case was a 150 or 75 i'm sorry increase in the far um so maybe something like that would work if at the petitioner's expense there was a peer
060review strictly looking at at sustainability issues but it's up for discussion at the city level and yeah well we we actually like the idea of of rethinking this because i do think it makes sense to um have peer review at various stages you know prior to just saying okay it's time for a cfo prove to us that you've achieved the lead gold status um so i i think it's definitely worth us um evaluating yeah okay thanks anything else anyone okay we um if someone would like to move adjournment raise a hand i'll move a second somebody seconded okay all in favor say aye all right thank you my screen keeps freezing so i can't see people's hands moving but thank you very much and we'll see you next month bye everybody bye