001testing one, two, testing. welcome you to the September meeting of board meeting this time. If you would please stand and join in prayer and the pledge. Dearly father, we thank you for our many blessings. We thank you for the opportunity to gather this evening. We ask that you comfort those who may be suffering. We ask you to help guide us as we make our decisions. We ask you to continue to bless and protect our first responders, our military, and those in education. In Christ's name, amen. >> Amen. >> Attention, salute, pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> We'll have a roll call of board members. Dr. Martin, if you
002would call the role. >> Yes. Dr. Ward, >> here. >> Sher, >> present. >> Jason Daniel. Kim Deeso, >> here. Kathy Brown >> here. >> Very good. Thank you. Well, welcome all of you who are visiting with us this afternoon. At this time, hopefully you've all had a chance to look at the agenda to have a motion to adopt the adopt the agenda. >> I make a motion. >> Do I have a second? >> Second. Second. >> Very good. Thank you. All in favor, please say I. >> I. >> Any opposed? Hearing none, we adopt agenda. We have with us this evening Lisa Bright who is our liaison for the city council. Miss Bright, >> thank you so much. Thank you for allowing me to be here tonight. A little bit smaller crowd. Must have
003known you were doing budgets tonight, huh, Jim? Uh, so city council will meet Sorry, sorry about that. Um, city council will meet on Thursday. We have our workshop. don't have our agenda yet, so I'm not sure exactly what will be on that, but what we did last week, some of the things that we discussed, which I always enjoy when we can do a proclamation that honors and helps families in the community. So, we're doing the sixth annual witches ride, and that will be on October 25th. If you're interested in participating in that, it's going to be to help the the Orbert family, which is Olivia Orbert, had a open heart transplant when she was three years old. So these are um fundraisers that help families that have experienced enormous typically medical debt over their their
004course of their life of their child. So encourage you to be a part of that and get out and support that. The mayor also updated that our road projects are all ahead of schedule. So the loop road is ahead of schedule. So if you've paying attention to that, you can see where we will have our very first roundabout in downtown Trussville. So we'll we may have to have a class on how we use it so you don't just keep going around and around. Um and then um I 60, excuse me, I59. So the north exit on Chalkville Road, exit 141, will not be closed until after Christmas. So after January 15th. So that is a blessing for us to not have all that extra traffic at Christmas time. Um so that project is actually ahead
005of schedule as well. According to ALD dot, we do have chamber this Thursday. So, if you're interested in coming, you can contact the chamber office. Our speaker would be Gary Lloyd. So, he's our our basically our city historian and he's got a new book that I'm sure he's going to promote. So, I encourage you if you're interested in coming to that, please sign up. Um, I believe that that's all that I have unless there's any other questions from the audience. Thank you very much. >> When did you say the witch's ride was? What day? >> I'm sorry. October 25th. >> 25th. Okay. Thank you. And I I think you can go to their Facebook page and sign up if you want to sign up as a team or just sign up as a volunteer. There's
006all kinds of opportunities to help. >> Thank you. >> Okay. Thank you, Dr. Martin. I believe we have a recognitions. >> All right. Good evening, members of the board. Um, at this time, if I could have our HTTMS counselors, Christa Dement and Caroline Kidd, if you would come forward, please. Similar to what we had the opportunity to do last month, um, in in celebrating our counseling department here at the middle school, uh, these two individuals have received the Alabama School Counseling Program of Distinction Award, and that's from the Alabama School Counselors Association. And so if we could give them a round of applause for their excellent work. [Applause] I'd ask Jared Me if he would give me a a quote about these two um ladies here. Their eyebrows are raised. So I don't know if
007they know which direction this is going to go, but is that right, Mr. Maids? What Jared said was the counseling team at HTMS htms is by far the best group of counselors I've ever had the pleasure of working with. The ramp recognition is a testament to the incredible job they do as school counselors. But I cannot possibly put into words the value that this department brings to the day to htm. These counselors always go the extra mile for students and truly come to our school every day and leave a lasting impact on all of our students. They are truly one of the main reasons that HTTMS is a special place and working alongside them has been one of the highlights of my career. Their love and passion for students and the community of Trustful is
008truly unmatched. I want to end by saying thank you to these two and I hope that both of them know how valued and loved they are by all of our staff and students at HTMS. Congratulations on this accomplishment. Mr. M if you want to come up and take a picture please. >> Highlight Thank you. At this time, Mr. Kirkland, I believe you have financial report. Thank you board members of superintendent. Uh we are pleased to present the monthly financial statements uh for the month of August. Uh all bank accounts have been reconciled to the general ledger. The financial aid has been uploaded to the state department with all necessary correct total expenditures and transfers out from the general fund out of a month in 72% of our budget compared to 79.14% this time last year.
009So still tracking pretty close to this time last year. revenues are at 22.79% budget which is 3.6% higher than receipts. Uh again I still want to point out that receipts are expected to be right at budget or slightly less than budget but still a little higher than previous year. And as always approval the month will be made available for you. >> Okay. Very good. >> Also at this time I would like to go ahead and start our second budget hearing for the year. As you know we have two. We have one last week has not changed at all from some of the highlights. Obviously our website and I also have the handout on our website. Again, this is our budget. This is the budget that's being recommended tonight for approval. Um, very consistent from last
010year. Um the biggest impact on our lifesty was an increase in state funding due to increase in state insurance. So that is the biggest increase through the various funds across each fund. Again for the public, this budget will be presented on a monthly basis with budget comparison so analyt state, federal, local and other state revenue is our biggest component. Most of that comes from the foundation program where we receive 52.1% of the revenues come from the state federal programs. We receive 2.62% of revenue from the federal government and then comes from local sources which is primarily taxes. to us in the city and funds that these are our functional categories construction obviously our component which mess up our teachers and everything that impacts the classroom instructional 52.55% of our overall experience 8.7% custodian to take
011care of our buildings. Auxiliary is 12.7% that is our transportation department administrative is pretty much the function that is out of this building or program that affects all our schools capital last week. Most of our capital projects are budgeted to end the current year. So as we roll into the next fiscal year, anything that is not expended in the current year will go over to the next year. So amendment, we will come back with pretty much increase that service. This chart is a comparison of our general fund first show to you during our budget amendment of course last month period. As you know, the state requires us to have one month reserve strongly. We will close our fiscal year September and as you can see across We appreciate it very much. Thank you. As always,
012we commend you and your staff for getting our budget in good shape. We always feel very confident that we're ahead of the game financially. And thank you very much. Questions? both the uh financial both the budget and the capital plan would be part of our consent agenda. Thank you. At this time, we have an option to look at a motion to look at cons uh consent agenda. I have a motion to adopt. >> I make a motion to adopt. >> I have a second. >> Second. >> All in favor, please say I. >> I. Any opposed? Hearing none. The consent agenda is passed. Dr. Barton. >> Sure. just just a couple of items here for for review. Um, and I want to thank Mr. Kirkland for the outstanding job that he does in in preparing
013the budget and and and helping support all of our departments. Um, also want to reiterate what he'd said, which was thank councelor Brightite for the city's support. Um, had a chance at institute this year to talk about where the city's support financially goes and and how we can do the extra things above and beyond because of of your support. So, thank you, Council Bright. Um, with that said, couple of items I'd like to put uh pull out for consent agenda. Item number five, which I know it shows here on the agenda. This is the funding letter. Essentially, what this is, you noticed in Mr. Kirkland's presentation, just a very small portion, I believe 2% of the budget from federal funds. The system does this letter. What it does is it is uh demonstrating to the
014state department that we forego our title one and title two funds and the obligations that come along uh with the receipt of those funds. So that's part of consent agenda. If you'll turn to the second page, item number 10, uh which is the capital plan as well as item 11, which is the the approval of the budget. That's where these action items sit. And so by the board of education approving consent agenda, they're also approving the budget and capital plan. Uh the next item, item 13, approval of the bid statement. Uh essentially what this is, you hear a lot about the bid list. Essentially what the bid list is is a bunch of purchasing cooperatives. So listed on this bid statement are several purchasing cooperatives such as TIPS and others um that uh this allows
015us to utilize when going out and making purchases on behalf of the board of education. So I want to make sure that the board has that. This this allows us to utilize uh the bid list from the state of Alabama. Uh over on page three there at the top of the page, approve owner architect agreement for a new roof at Huitt Trustful Middle School as well as Kahaba Elementary School. Uh there at Kahaba Elementary School, the roof above the uh the gymnasium needs some pretty significant improvements to that. And so uh what this allows us to do as well as with the middle school roof about 140,000 square feet correct of middle school roof. What this allows us to do is start the design process and then what we will do is bring that back
016to you board of education to approve the bid. Uh item 14, you can see there approval of the resolution 0915-25-01. Uh this is the board member code of conduct. This was actually a memorandum that came out from the state department back in 2012. We do not have this codified or archived. And so we asked Melissa McKe uh our attorney if she would put together a resolution. And what this will help us with is with compliance monitoring in November when the state department comes to Trustful. So that is part of that approval process as well. And then just moving through the rest of consent agenda. Uh several recommendations for facility use requests as well as field trip requests. I think our field trip request this time, we've got four or five pages. So, I want to
017make sure I thank Sandra Vernon who enters all of those into our board packet for supporting us with this. But, um, as you look through the list of experiences that our students uh are able to get with these field trips, I think that just goes back to this spirit of being able to do things above and beyond. and that goes back to our city continuing to support us financially so that our students have an outstanding experience as Trustful City Schools Huskys. So, Dr. War, that is our consent agenda for this evening. No. >> Okay. Thank you. We'll next move to personnel items. Dr. Martin, is there anything we need to discuss on that? >> I'd just like to go through the different headings that we have under personnel. So, we do have one recommendation for
018resignation as well as one recommendation for a leave of absence. members of the board can see there before them recommendations for supplement uh two recommendations for a nonmp employee coach. We have several recommendations of employment as well as employee extra services agreements and then you can see we also have our teams contracts to be approved by the board of education. A few schedule changes, three recommended to the board and then we have um let's see here we have uh two long-term substitute recommendations. And that's our personnel report for this evening. >> Everyone's had an opportunity to look at that. Do I have a motion to adopt that? >> Make a motion to approve personnel recommendations. >> Have a second. >> A second. >> All in favor, please say I. >> I. Any opposed? Hearing? None.
019We will pass that along. And that has been adopted. New business. Dr. Mark. >> Yes, we have one new business action item, but you can see members of the board that that's split into several different components. And I feel that we're very fortunate to hi tonight to have Melissa McKe with us here from Bishop Brooks. And I I just wanted to to explain this process very quickly. So in the spring, the legislature goes through and they will pass various forms of legislation into bills that affect public schools. Well, those bills then need to translate into board of education policy. And where that rubber meets the road is with Melissa McKe. What Melissa McKe puts together is this document here, which is the policy pipeline on behalf of the Alabama Association of School Boards. So, think
020for a second the time that it takes. Some of these bills sometimes are 60 pages, correct? Uh, I notice your glasses are getting thicker each time. I see you, Melissa. So with that said, Melissa does she takes those bills and she translates those into a form that we as a board of education are actually able to put into policy and then we as administrators are able to put into procedure so that those then become part of our everyday existence here at Trustful City Schools. So, the ones that we have this evening, we have paid parental leave, on the job injury, I'm I'm sorry, on the job injury leave, vape awareness, tobacco, electronic cigarettes, expenditures, the opt-in for uh mental services by parent or legal guardian, absences and excuses, and then concurrent paid leave. And some
021of those policies are derivatives of some of the other policies that are approved. So, just wanted to make sure I explain that process. and Melissa, make sure that I thank you for all that you do for all the schools boards here in Alabama, but also for Trustful City Schools. >> Okay. Thank you. We do not have anyone signed up for participation. I think we need to approve. Okay. Motion. Second. All right. We'll go ahead and make a motion to approve the uh latest that addition to our personnel. I have a motion to do so. >> I move to put it on the table. >> Yeah. >> Second. Second. >> All in favor? >> I I All in favor? Hearing? None. Hearing no ob uh objections. We'll move forward. >> Okay. And we'll bring those back
022after those have sat for 30 days. We'll bring those back to the board of education for a second reading and final approval. >> I have one question. This probably for you, but once they pass a law like that that changes our policy, does a school system have a certain amount of time before they turn it into a policy or how does that work? Just curious. >> Classic attorney answer, it depends. >> Okay. So, some of them will have a >> specific deadline. I think the the new >> there's a new state law about vaping >> that covers everything from how they get sold in gas stations to what how they're approved at the state level. There was a tiny piece of that that said y'all have to have a new >> policy about vaping at
023schools. And I think that has to be approved by November 1st. >> Okay. >> So, that one had a very strict timeline. others. Um the state has to put out a mo the legislature requires the state department to put out a model policy. So we have to wait on them to do that before we can move forward. >> Okay. >> And then so it it kind of depends on the particular policy. So it kind of runs the gamut. We often times are not given a lot of time to okay >> to get the >> Well, thank you for what you do. >> Thank you. >> Okay. Very good. Again, I don't believe we have any signed up for participation. So at this time entertain a motion to adjourn. >> Just before we get No, no,
024no. I just wanted to say I just first of all thanks Jim for coming and giving us our report tonight. That was very helpful and very we are very blessed to have five months of reserve and everything working the way that it is. And and second, you know, we we talked tonight. We we just we're having to replace roofs and things and it's just important for, you know, it's not all all fun things that we have to do around here. I mean, we have to replace roofs and turf and toilets and everything else. So, it's just that's just part of it. So, so glad that we're able to do that. I know that I know that Kahaba appreciates having a not leaky roof in their gym. So, so just glad that we're able to able
025to able to do those kind of things, but but those, you know, not everything we do is is shiny and fun. >> So, anyway, move to a journ. >> You're adjourned. Thank you for being here. We will meet again in October. Thank you for being here. So, we have a hearing. I heard Kim, you were still