001welcome you to the August meeting of the board of ed trust for board of education. This time I'll ask Kim to Shazo lead us in prayer and the pledge. Mr. Shazo. >> Lord, thank you for the opportunity to be here today to to conduct the business of the schools and the school board. and I just thank you for Trustful City Schools. Thank you for the success our school system has experienced and I just pray that your hand will be on us as we continue to conduct your business and do your work. Um, thank you for our teachers and our officers and our our administration. Just pray your hand of safety will you'll keep us all safe and help us to have a great school year in Jesus name. Amen. >> Amen. >> Attention. Salute. Pledge.
002I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Hey, Miss Vernon, if you'd call the role, please. >> Steve Ward, >> here. >> Sherry Tolbert. >> Jason Daniel >> here. >> Kim Dezo, >> here. Kathy Brown >> here. that I thank you. I want to welcome all the visitors here this afternoon. At this time, hope you've had an opportunity to look at the agenda. Do I have a motion to adopt the agenda? >> So moved. >> Have a second. >> Second. >> All in favor, please say I. >> I. >> Any opposed? Hearing? None. Motion accept this time. Lisa Bright. Councelor Bright. >> This cracks me up. >> Yes. Thank you so
003much. Glad to be here. School's back in session, isn't it? um wanted to update you on a quick city update. So, we will be having our workshop and council combination this Thursday beginning at 5:00 pm if anyone from the school board is coming and immediately following will be council. So, because there's something going on the next Tuesday night, I think it's the election. So, we did bump that up to the to Thursday night. the workshop and council been doing a lot of work on our finances as you know that we um um have some some making up to do but we've done an excellent job with our new finance director. We will finish the year out with an estimated of $785 in reserves um and then also paid off o over $9 million in debt
004and a 6.5 millions will go in our reserves as also. So, um, those are all good things leading in our direction, um, for the city. We're also working on budgets for next year. We did something at this last meeting that we've never done before. One of these things were, um, early retirement. We've never offered that for our city employees. So, that's one more way that we're working on our finances. So, excited to see that we can offer benefits for people that um, have are qualified to do early retirement. We also u Danny, I'm sorry you're here. We filed we joined in the lawsuit with the state of the city of Tuscaloosa for the SSUT tax. So we're just trying to be proactive in uh that is hurting our city for revenue sales taxes about 64%
005of our budget. So just joining in that lawsuit and but I know we're going to be able to work with our legislature and hopefully get that straightened out very soon. Also we have chamber on this Thursday at the civic center. If you would like to come just call the chamber office. And then of course, next Tuesday is election day. No matter who you vote for, get out and vote. It's very important. Polls are open from 7 to 7:00. If you have any question of where you're supposed to vote, you know, we've added two new precincts. So, just reach out to me or or Dan Winer or anyone can help you with that. So, thank you. >> Thank you. Also like to recognize state senator state representative Danny Garrett. Danny, Mr. Gary, good to have you
006with us. This time, Dr. Morning. Recognitions. >> All right. Good evening everyone. We have several recognitions that we'd like to go through tonight. Um the first of which, let's see here. Mandy Macintosh. I know you're in the audience. If you would come forward, please. And if Miss Tiner, you would please join her. Um, the Alabama School Counseling Program of Distinction is a recognition awarded by the Alabama School Counselors Association to School Counseling Programs that demonstrate alignment with the Alabama Comprehensive Counseling and Guidance model for public schools. Uh, this award signifies an exemplary level of implementation and data-driven approach to school counseling and Kahaba Elementary School received that. Uh, I did ask Miss Tiner if she would give me a quote here and this is what Miss Tiner said last week. Through Miss Macintosh's leadership, Kahaba's
007counseling program has become one of the proactive one that proactively meets the needs of all stakeholders. She blends empathy and compassion with a strategic data-driven approach to counseling that is second to none. Her background as a middle school English teacher gives her a unique connection to our teachers and students alike. Mandy is a natural leader, a trusted friend and a unifying force for our school community. She is worthy of this tremendous honor being named an Alabama school counseling program of distinction and I am grateful to work alongside her. So congratulations Mie. Now, one thing that you may not know is that Mandy's son, Kale, just accepted a scholarship to play baseball in college, and Mandy taught him every single thing he knows. So, Mandy, congratulations. Thank you so much. April, we can do a picture.
008All right, if you do. All right, Mandy, thank you so much. Okay, is that Kale? Okay. Oh, he was in traffic. Okay, >> Kale, would you like to come up and take a picture with your mom? I'm kidding. You don't have to. Yeah, but he was coming from baseball. But Kale, will you confirm one thing that I just said that your mother taught you everything you know about pitching a baseball? Is that correct? >> Absolutely. Good answer. Good answer. Thank you for being here, Kale. And congratulations, Kale, on getting to play baseball at the next level. That's wonderful. All right. Our next recognition, actually, I'm going to group these two together if we can. We have Savannah and Abigail and Parker and William. All four of them attended both boys and girls state. If the
009four of you would please come forward. [Applause] All right, no pressure. I'm going to read something here, okay? And then I'm going to ask Representative Garrett if you would come forward and say a few words. And then I'm going to ask you each to tell us a little bit about your experience. I'm going to drag my uh points out here so you have a chance to think about what you're going to say. Okay. So, uh, Alabama Girl State is a week-long fun-filled hands-on learning opportunity for some of the best, brightest rising 12th graders in the state of Alabama. Sponsored by the American Legion Auxiliary, Girl State is one of the most respected and coveted experiential learning programs in the United States, teaching delegates about how government works at the city, county, and state levels. The
0102026 session of ALA Alabama Girl State took place May 31st to June 5th on the campus of the University of Alabama. The American Legion believes that the survival of our republic rests on training our youth in the ideals and objectives of American government. Boy State is a unique summer program that does not rely on lectures and textbook scenarios, but hands-on experience and participation in a model state government. Boy State was founded to supplement the curriculum taught in high school civics classes. The program teaches that the preservation of our democracy depends on informed citizens electing responsible officials to administer our government. There are 49 out of 50 states that participate in boy state programs. And who better to speak more about government than our representative Danny Garrett. >> Well, thank you very much. Good to be
011with you. Congratulations. I will tell you that a lot of people in the US government in the state government have gone through the boys and girls state programs. Uh Senator Britt, I think was one of was maybe have been a governor. She was pretty she's she's got a lot of potential. You know, she's she's doing things, but but it's um you learned a lot, I'm sure. Uh Dr. Martin asked me if I just mentioned an example of maybe something that you might have learned. It's basically how you collaborate with other people. You know, we walk into the house, there's a there's I'm one of 105 and you walk on there and you realize when you walk on that floor that everybody's not like trustful. The 105 people deal with issues that we don't have and
012vice versa. 105 House members, there's 35 senators. So, one person can't do anything on their own. You have to collaborate and work together. And one example we did was this year we had a radical change in the way we're funding education in the state. We're one of four states that does not fund education based on student needs. We use a very archaic formula. So, Senator Or and I, who's the chair of the budget committee in the Senate, and I'm the chair of the budget in the House, we work together to try to modernize Alabama's funding formula and basically shift it to student needs. The problem is that the way everybody gets money right now, everybody, nobody likes change and everybody likes what they get right now. And what we get right now is a very
013complicated formula. I'm going to tell you just a little bit about it. everybody to to get any money from the state you have to contribute 10 mills. 10 mills is a portion of your property tax. So everybody's got put 10 mills on the table and then the state will look at all that and we sort of have a calculation to equalize that and then we give the money out based on headcount. The problem is a mill in Green County might be worth $500. A mill in Mountain Brook might be worth $500,000. So when everybody puts their 10 and 10 on the table, it's already tilted like this. Plus, you've got systems like Trustful and Mountain Brook that have local money because we have our citizens have voted to add to that formula to give local
014money. Other places don't do it. So, we looked at this, you know, if you just took this mathematically, you would say we're going to take the pot we have and just redivide it to everybody. But that's like the Robin Hood, you know, taking from the rich, given the poor. Nobody nobody wants to give up anything. So, we realized, okay, we're going to leave the current formula alone. But we had saved money through our budgeting process to have an additional pot of money that we said we're going to take this additional pot of money on top of what you get and we're going to allocate this based upon student needs. So some systems have a lot of poverty. Some systems have a high percentage of students who don't speak English. Some students have a high percentage
015of students who are special education, special needs. So we said, "What we'll do, you'll get what you get, but then we're going to give you additional money for these needs based on those needs." And we were still having rough time because the poorer systems wanted more here and the richer ones, you know, all that kind of stuff. And what we did, I said, "Okay, guys, look, we don't have to this the options were we have two options. We can either gut the current formula and founding foundation program and change that or we can do a hybrid approach." And I said, "No, we have a third option. In fact, our first option is we do nothing. And everybody just sat there. I said, "We're going to do nothing. We'll just keep doing what we're doing." And
016the first guy who'd been the biggest resistor as a senator and on a joint committee, the biggest senator who'd been opposing this, he said, "Well, that's not an option." I said, "Okay." So, now we're making somewhere. But through that collaboration, we radically change the funding formula that's going to give additional money to all systems based on their student needs, the needs of those students. And it passed unanimously in both the House and the Senate. And that was just a way of having to work through and collaborate. So anyway, that was just an example. Is that kind of what you wanted? Yeah. But congratulations to you guys. >> Yeah. Thank you so much. All right. Thank you, Representative Garrett. And don't go, I'm going to ask you if you'll be in a picture as well. So
017So just to give you an idea, and I know Mr. Kirkland is going to speak to this later, but um through that work, Trustful City Schools gets an additional $560,000 to support programs and gets about $350$360,000 for funding for special needs programs. So, our most vulnerable students. So, you can sort of see Representative Garrett talked a little bit about how the sausage is made, right? But what we see on the other end is the outcome, which is additional funds for our students, which is outstanding. So, all right, William, you're going to start. tell us just a little bit about your experience. >> Hey guys, I mean I couldn't agree anymore with Mr. Garrett. Uh I think everything you said was spot on. It was kind of cool to have civil discourse with people that are
018your age and where you live and uh from rural counties and uh cities. I think it was pretty cool to see uh who need like people need hospitals in rural counties or people in cities already have hospitals and it's just cool to balance out those needs. But uh I had a great time. I'm I met so many friends. I'm planning a reunion with him right now with my city. I mean, uh, a bunch of great guys and, uh, I'm really thankful for the opportunity. >> Representative. >> First off, I'd like to say thank you to Mr. Garrett. And with one word on how I could describe it, I'd simply say enlightening because there you're taught, let me lower that a little bit, how intricate the governmental process actually is. People think it's far far simpler
019than it really is, but there are so many steps, so many people doing very separate things. And really really there was no better program than to teach us of those things really. And I would recommend it to quite literally all upcoming senior boys and girls. And overall, it was a very wonderful experience and I'm so glad that I was able to receive it. That's all. Um what um Mr. Garrett said was spot on when it comes to like people coming together in the media. What we're what we are like shown is just division non-stop. And what um K Ivy and Governor um not Governor Governor K. Ivy and Senator Britt really talked to us about is how they work together with other people with other sides um and points of view. And it also showed
020how um like politicians aren't just like far-fetched like all off somewhere like there are they're us they're are people and um they have the same needs and cares as us. And so something that like will always stick with me I think for the rest of my life is how Senator Rit ran around the entire auditorium in the moody in the Moody um music building in stilettos. They're stilettos and she's just like guys I'm like y'all. and just showing us that politics is real and it's active and it's living and breathing. So, that's something that I learned and I thought that was really powerful. So, thank you. >> Hi guys. Um, I'm a little scared, but I'm going to try and speak my mind here. So, Girl State was quite unlike anything I've sorry, quite unlike
021anything I've ever experienced before. Girl State was just that. It wasn't a bunch of girls working in solitary for their own self-interest. It was women working together for a more powerful goal and that goal was to create a better state, a better government of you know our own creation as I said and um you know though we were running for positions like um sheriff and governor I feel like everybody was just so supportive and I've never I've never seen any environment like that quite before. um nowhere but in Girl State have I met women who have similar interests as me but can teach me so much and are from so many different areas of the state. I mean it was it was really incredible and I think the best thing about it was probably the
022speakers because we got to hear from so many amazing people and I mean it was it was just great. I can't really describe it in words. >> Thank you. >> Wonderful. Great job. I'm going to have you go there representative there and take a picture. Okay. Great job. You guys go to the front there. take a picture of Representative Garrett. >> All right. >> I want to say just one more thing because they mentioned civil discourse. That's a term that's been that we've lost. We need civil discourse. And what I want to say to you, I say this every time I get in front of people. I think you guys experienced what I'm going to tell you is politics in Montgomery is nothing like Washington DC. Washington DC is gridlock. Everything is down party lines.
023They can't get anything done. 90 over 90% of what we pass in Montgomery is bipartisan. And so we don't have that right. We have our moments on some issues, but for the most part, it's collaboration. So, that's a good that's a blessing to I just want you to know we are not like DC. That's a good thing. Don't go anywhere. We have >> We got a competitor. >> All right. Great job. Thank you all. Representative Garrett, if you'd stay up here, we have one more recognition. Let's give them a round of applause, please. [Applause] All right. From Girls and Boys State to Mary Kate Dimler. Would you come forward, please, Mary Kate? You know, when you go to an Auburn or an Alabama or a UAB, you have a plethora of different majors that you
024can go in and different career paths that you can go in. When you go to governor's school, right, there's really only one choice. Is that correct? Is the point of going to governor school that at some point you'll be a governor of one of our states? Was that sort of the point of that, Mary Kate? >> Uh, well, everyone got different seminars. Yeah, you pick I picked research, science, and health profession. So, I picked legal. Some people chose like a business or a politician route. >> Okay. Well, we um I want to hear a little bit more about the experience and then we'll take a a picture here with Representative Garrett. But the note that I got to that this came because you had done such a good job. This came with a very very
025nice scholarship for you to continue your education. Is that correct? As you share your remarks, will you share that as well? Okay. Podium's yours. Thank you, Mercury. >> Um, this summer I had the privilege to attend Alabama Governor School. Um, it's a big congregation of people from all around the state, around 200 students, uh, who all come together and they share common interests. They go into seminars like health professions and research science and flight school and they train under these Sford professionals and they make connections and it was just a big community of us living on the campus for two weeks. And I remember sitting in the opening ceremony seeing these people come up and speak from last year who were students last year and they won all these awards and I was like that'll
026never be me. Like I don't know how that could ever be me. But during my time at governor school I really committed myself to the process and I really uh got to know my professors and was passionate about what I was learning about. And at the end of it uh I did win um best female student which came with a $20,000 scholarship to Sanford. Um, thank you. And I just feel so privileged to have gotten the chance to go there and um, share that experience with y'all. >> Wonderful. All right. Representative Garrett, if you take a picture of them. >> I feel like I'm add living all the time. I need to give a shout out though to mom, Miss Demler, who just told me that she had been a girl state in Louisiana. How
027about that? So, that's good. >> I was a city judge. All right, Mayor Kay, congratulations. Wonderful. >> Thank you. >> This is just another example of how bright our future is for these young people from Trustful. So, thank you again for being there and doing what you've done. and to the parents too. I want to thank you. >> Okay. All right. And then one more recognition. I I do want to mention though before I move on to our final recognition uh for the evening, it's been a good year for the Dimlers. Would you agree with that? Yes. Yeah. Been a good year. It's No. No. It's going to keep We're going to keep on tracking, right? Um Mayor Kate, I do have to mention that when your mom received her recognition, we did get the
028state superintendent here and have an all school assembly. So, Mr. King. I don't know if we can do that for governor's school. You >> pep rally on Friday, so be ready. Okay. >> Yeah, that's right. I don't know who has Eric Mackey's cell phone. Does he? All right. Good. William, if you can make that happen Friday, that would be great. Okay. All right. Good. Well, we have recognized educators. We have recognized students. I think it's only appropriate that we recognize our board of education for the work that they do. uh a few individuals probably realize that there's a professional a continuing education professional development component to being a board of education member. So this is work that they have to continue to do every year and they receive recognition from the Alabama Association of School
029Boards for that work. And so I think it goes without saying that we have a I think it's been said several times over the course of these last few months that we have a wonderful board of education. Uh Jason Daniel received level one recognition from AASB, Kim Deazo and Cherry Tolbert level two, Kathy Brown level three, and Steve Ward level four. So if we give our board of education a round of applause for the good work that they do in representing us here in the community of Trustful and Dr. Ward, that is our recognitions for this evening. [Music] Thank you, Dr. Ward. Um, we are pleased to present the monthly financial report for the month of July. Uh all bank accounts have been reconciled to the general ledger. The financial extract has been uploaded to
030the state department with all necessary edits corrected for the month. Our total expenditures and transfer out in the general fund as of month end was 66.36% of budget compared to 69.19% of this time last year. Avalorum revenues are 91.94% of our budget and 3.14% higher than receipts from this time last year. Uh however, I do expect receipts um to be slightly less than budget uh but u pretty much right right on budget. Um, and as always, upon board approval, the monthly financial report will be made available for the public viewing on our website. Any questions on my Can you lower the volume a little bit? This thing is serious tonight. Um, also tonight uh is um our first public hearing uh of of our budget. So, um I'd like to uh take a few moments
031and go through our proposed budget for fiscal year 25 uh 26. The uh state of Alabama requires that we have two public hearings. Tonight is the first public hearing. Uh next board meeting will be our second public hearing. Also required by the state are uh certain handouts. They're on the table. If you didn't get one on the way in, you can get one on the way out if you so choose. Uh it has uh pertinent budget information for the system as a district as a whole as well as uh each school individually. It has um the budget and just data about staffing and and enrollment. So uh if you so choose uh feel free to grab that uh on your way out. This is uh our proposed budget uh as it stands right now. Again
032uh we'll have another uh presentation. Next board meeting uh might change slightly but for the most part this is it. Uh it is according to uh governmental accounting standards and state department regulations. Uh there are two funds governmental fund and fiduciary fund. Within those there are five fund types. General revenue fund types, special revenue, debt service, capital projects and then expendable trust. Um each month I will present this budget in a budget to actual form to our board and made available to the public for review. So just so that everybody knows how we are performing actual to budget uh throughout the fiscal year. As I mentioned there were four uh fund types within the governmental fund. Uh the general fund type accounts for financial resources that um that are available except those that are required
033to be accounted accounted for in another fund. Uh the special revenue fund type uh accounts for financial resources that are legally restricted for a specific purpose. Um debt service uh accounts for the accumulation of resources for the purpose of paying debt uh both principal and interest. And then capital project fund type uh accounts for the accumulation of financial resources for um major construction projects and uh the acquisition of facilities. The fiduciary fund type uh accounts for assets held by the school system in trust or as by agent. Uh basically these are uh like your PTO's, PTAs, uh clubs, uh booster groups where the school system is not actually in charge of the funds but um are a fiduciary agent of those funds. Again, the general fund accounts for all financial resources that are not specifically
034required to be accounted for in another fund. Uh that is most of the funds that we receive. um very few are are required to be legally restricted in another source of funds. We have four major revenue sources uh state sources, federal sources, local and uh just other as you can see by this chart, our state sources are approximately 37.6% of of the total 64.6%. Basically that means our state revenues are just slightly uh higher than half of the revenues that go into the general fund. Um, our local sources are made up uh primarily of Avalor taxes uh paid by our citizens on their houses and cars as well as uh the 1 cent sales tax that our our city council so uh nicely appropriates to us uh each year. So, thank you for supporting the
035school system. Um Danny uh represent uh uh Garrett mentioned the foundation program in in uh his talking earlier the and the calculation and that that goes into that. The start of that is the ADM or average daily membership. It is a number that represents the number of students that we have at Trustful. Uh it is a calculation. It's an average over uh 20 days after Labor Day. Uh so uh the 1st of October each year we submit our ADM numbers to the state. So this is from October of 2024. So this number serves as the basis of the calculation that derived our foundation program for this fiscal year 2526. And so this is a breakdown of the foundation program that we will receive for next year. Uh we s we earn certain units uh teacher
036units, principal units, uh counselors, librarians. Um and so we are required to pay their salary through this source of funds and also their fringe benefits such as medical insurance, retirement, those type of things. The current expense is just a pot of money that we as a school system have some degree of flexibility on how we spend that. Uh we have always uh put all of our local uh employees that are at a school uh in into this pot of money. So it's our bookkeepers, uh custodians, aids, anybody that is at a school that is not a uh teacher or administrator. We use this fund to pay for their salaries. Now, one thing you'll notice is for the most part it's either flat or decreasing except for fringe benefits and other current expense. Uh there's a
037significant increase in those pots of money. That is due to a increase in our medical insurance. Our medical insurance comes through PEIP and uh that their board sets a rate each year. It has not changed for goodness almost 20 years. Well, they finally increased it this year. So, there is a big increase in fringe benefits. Uh, and you'll see increases in other state sources and local sources throughout the presentation. It's primarily due to medical insurance. Um, I mentioned uh the foundation program funds certain units. Uh, we call them units. the their teachers, teachers, principles, assistant principles, counselors, librarians. For the most part, it was flat from this year to last year. We had a slight decrease in our ADM uh resulted in losing 0.56 of a teacher unit, but other than that relatively flat from
038this year to last. other ma other major state uh revenue sources that we receive. Transportation again you see there's about a 10% increase from this year to last year that is due to the increase in medical insurance. Uh transportation fleet renewal that is an allocation that we receive that funds school buses that are 10 years old or younger. Uh you'll notice ours went down. We had some buses that they're still on route but are older than 10 years. Um we're working on that. We actually have 17 buses on order. Uh five of which have been on order for almost two years now. Um they are over a 200 day um waiting uh to be delivered. So hopefully um by the end of the next fiscal year all 17 will come in and then that'll bump
039our fleet renewal funding back up and get some of these older buses off the road. Uh and then uh we receive an allocation to fund school nurses, technology coordinator, uh certain capital outlay expenditures um at risk. You notice 2526 is zero. uh that goes into um that has been rolled into the extra funding that uh representative Garrett talked about the raise act. So uh we're still getting money for at risk. It's just in a different uh source. And then career tech operation and maintenance. Our drill fund expenditures by function um instruction is $35.6 million. Again, that is well over half of the total expenditures in the general fund. Instructional expenditures are teachers, teachers aids, instructional supplies, instructional equipment. Anything that goes on in a classroom is accounted for within the instructional function. Instructional support are
040the principles, assistant principles, counselors, library, anybody that's out of school but not in the classroom. Um then operation maintenance is just simply taking care of the buildings. Uh all of our school facilities um our guys do a phenomenal job uh doing that. Auxiliary that is our child nutrition program and transportation. Uh I'll talk about trial nutrition in a minute. Within the general fund that is primarily transportation as you can see the 2425 has a significant higher budget than the 2526. That's because we have 17 buses on order. So, I have a purchase order out there for that. Just haven't come in yet. Um, and also we have several projects that we are funding through um our state advancing technology funds which account for why operation the maintenance is higher and the capital outlay uh is
041is higher. At our last board meeting uh where I uh talk through our budget amendment for the 24 25 year. I showed this chart or or a similar one. So this is an analysis of our general fund across several years. The state department of education requires that we have one month's reserve. They highly recommend that we have three months reserve. Uh we have been operating for the past several years with approximately five months reserve. So, we're doing our best to stay physically sound uh so that if something were to happen economically or with the state funding, we would have the resources to just keep operations as normal. So, we um we have been operating pretty much at a five-month reserve for about the last five years. Our special revenue funds, again, those are um resources
042that are legally restricted for a specific purpose. Uh we don't have many but we do have a few. IDEIDA special education and IDA preschool. Uh these are federal programs specifically for our special needs. Career tech uh Perkins that is a federal allocation toward um our career tech program. Title four student support that is more type at risk type students. small allocation and then uh again child nutrition program. So these make up our federal programs that we receive. We do not receive a lot of federal program money uh but um these are the five programs that we do receive. And then of course our local schools uh they receive money from from parents uh from fundraisers from different sources and they are required to be accounted for separately from the operating fund here at the board
043level but they are required to be in our school books. So they are a special revenue uh fund type. Uh speaking of special education, I mentioned it was a federal program. Uh it's been mentioned several times today already with Representative Garrett that we do receive money from the state for special ed and then we match locally some funds for special ed. Uh so we were we spend approximately just under $5 million out of state funds, about $1.7 million out of local funds, and then just shy of a million dollars out of federal funds. It's a federal program, but the federal government only funds 12 to 13% of the cost of the federal program. Um, however, we have 100% of the federal restrictions that we have to comply with even though they fund 13% of the
044money. >> About 40 to 45% and it's never been funded at that level. uh debt service. Uh this fund top accounts for the accumulation of resources for the payment of both principal and interest. Um in trustful we have a situ we we have debt on our school books and the city has debt on their books for us. Um on our school we have four bond issues. a 2015 issue which uh constructed magnolia and kahaba that is funded with the seven mill uh advalorum tax. We have series 2018 which uh funded a middle school renovation and that is funded through the sales tax. Reason why I go in detail about that is I'll talk about in just a second with the city. Uh then we have a a PSCA issue both in 2018 for some smaller
045projects and then 2022 which is uh funding about half of our seawing construction at the high school. So on the board level we have four issues totaling $32.9 million. On the city side, they take the sales tax that they appropriate to us and then fund certain issues that we have done throughout the years. The first two is the 2015 7 mil and the 2018 middle school renovation. The reason why those are on both is that we have a funding agreement that says if the sales tax or the 7 mil revenue is not sufficient enough to pay the debt service, then basically the board is on on the hook for paying that debt service. So, our auditors make us uh you know, the city's legally um required to show that on their debt service. Um but
046our auditors are requiring us to show it as well because of the funding agreement. So and then they also have the 2020 and 2014 which are actually refi issues both of which for our high school. So on their side is $64 million on our side was 32 but on both sides is about 23. So, when you add the two up, uh, there's about $72 million in debt service that is attributable to the board of education. I bring that up because it has been talked about a lot here lately uh, in various venues. So, I wanted y'all to know exactly how much debt is out there for the board of education. And it's not $120 million. Just saying. Um, okay. capital projects. Uh this fund account is for the accumulation of financial resources to acquire uh
047or construct major capital facilities. Each year we are required to present to the board a five-year capital plan. Uh this is a draft. We will present the five-year capital plan at our September board meeting. But um as of right now, this is kind of what we're working on. As you can see, we have three projects in process. uh the the stadium the softball competition field uh the high school seaweing and the stadium turf and track renovation the softball complete uh softball competition field we have a final inspection next week so that is about to be completed the stadium turf and track should be uh within the next couple of months we should have final on that so that's about to wrap up seawwing just pretty much started this summer so It was a 18-month project.
048It should be done around December of 26. So, we're looking forward to having Sewing up and running at for the high school. The remaining of the projects are are still in planning stages. Um, we are looking at allocating certain funds that we received from the state either through the capital outlay PSF program or the advance in technology. But um those are funds that we can allocate to these smaller projects to to get some of them out of the way. Um those have time uh restraints on them. So we got to kind of spend that money quickly. So it's it's kind of hard to put those pots of money toward large projects that we're not ready for yet. Uh and then uh just some other projects and needs that we have. We've talked about these for
049several years now. um they're just kind of on the planning stage 2BD down the road. Um you know, some smaller athletic projects, but the main two are the middle school renovation and then at some point down the road, a new elementary school. For all of our fund sources and uh fund types, our total revenues uh again four categories, but states $39.4 $4 million or 52.1%. Uh so consistent across all fund types. Uh state is just over uh half of our sources of funds and local is just right behind there at 45.9%. Total expenditures, these follow the general fund real close. Um went through all the categories in deal with the general fund. Uh I won't go through that again but again instruction 52.5% instructional support 15% operation and maintenance 8%. So if you look at
050basically the top three um and then auxiliary you throw that in that's transfer porting kids to school and feeding kids while they're at school. Um that's basically 88% of our budget is tied to providing instruction and care for kids at the school level. And board members, that's my budget hearing for this year. Um, obviously we'll have one uh at uh the next board meeting. Um, so that'll give me time to review it, see if there's anything that needs to be corrected or added uh before I bring it back to you in in final form. >> Any questions? >> Questions? >> Not a question, but thank you for walking through it in that level of detail. As a finance guy, I could talk about this all night that lots of people don't want to do that,
051but I really appreciate that level of detail. It helps explain things very well. >> Thank you. Each year, each year you do an excellent job and we appreciate it with your staff. It gets better and better your presentations every year. We'll place this on the table for 30 days. >> Next thing we have is the consent agendas. Everyone had an opportunity to look at that. You want to let our students go to our students and their families, they're more than welcome to stay. >> Okay. Right. Uh families stu students and if you'd like to stay around, stay with us, or you can stay. You can leave, whichever you'd like to do, but we'd love to have you to stay. It gets better after this. >> Do I have a motion to adopt the consent agenda?
052>> So moved. >> All right. Do I have a second? >> Second. >> All in favor? >> I. Any opposition? Hearing none. Motion carried. Dr. Martin, if you'd like to talk a little bit about >> Yes. Just discussion on consent agenda. As soon as he turned it over to me for consent agenda, everyone left. >> All right. All right. Good. Good. Mr. Boseman, I appreciate that. >> Yep. There are 74 items under consent agenda and I would like to go through every single one. No, I'm kidding. We're not going to do that. Real quick, consent agenda. Uh just wanted to make sure that uh compliments to Coach Walker. Uh gave him a goal this year of our game day experience there for Friday nights. uh he he went out and you can see there item
053number eight, a new event worker staff that we're going to be working with. We are asking families this year as they enter the stadium just as a matter of safety and security if they would go through our open gate system. Uh we also are pulling back just on a couple of the items that families can bring. But but one change, one tweak from last Friday night to this Friday night, we will let families bring in if they want uh clear plastic water bottles. That was a request that we both received. So, we're we're happy to do that. But, uh, kudos to him for, uh, bringing in a a new group. I think that's going to save some money and also just provide that extra layer of safety and security at football games on Friday nights.
054Uh, next item, just lawn care bids. Members of the board, you can see that. Item 12. Did want to mention a couple of change orders. Robert Stadium, our new softball complex. I know that Mr. Kirkland mentioned this. I want to mention it as well. how excited we are to have our final inspection on Monday. So, we are just about to cut the ribbon on that. Uh we are waiting, correct, Coach Walker, on scoreboard. We're about 6 weeks out correct from having that done and then we'll do a ribbon cutting on the new uh softball stadium. Also, under consent agenda, we have a few facility use agreements that members of the board can see as well as field trip requests. And that is everything under consent agenda. >> Very good. Thank you. It's time we will
055entertain the motion to adopt the personnel. Dr. Martin, would you like to >> Yeah, just a couple of items under personnel. Um, a few recognitions. Uh, let's see. Dr. Puy and her team in teaching and learning in that division have been at hard at work um hiring some new staff members. We talked about this when we talked about the organization chart, but I do want to recognize Don Kilgore. Don, if you would just give a wave. Everyone knows Dawn, our new student services supervisor. Dawn has been at our alternative learning center the last couple of years. Done a fantastic job. And so taking over at the ALC is Maggie Jensen. And you can see Maggie there who's been an assistant principal at Payne for for a couple of years here. And so she's going to
056take that baton and do great things for our students at the ALC. So I wanted to make sure I recognize the two of them. Uh under the personnel report resignations, amended personnel recommendations. We have recommendation for transfer, reassignment, institute. Um we had a couple of individuals who were not able to make institute. So we do ask that they provide us with an excuse that the board approves employee extra services agreement. Employment, we do have our A+ college ready stipens, which we would like to talk about that in September, but go ahead and approve those here this month. um recommendation for leave of absence, long-term substitutes, project search, coaching supplements, contracts, and then finally one recommendation for a schedule change. And Dr. Ward, that is the personnel report. >> Okay. Thank you. I have a motion
057to adopt personnel report. >> Have a second. >> Second. >> All in favor, please say I. >> I. >> Any opposed? Hearing none. Motion is is carried. Do not have anyone signed up for the public participation. So at this time we will have our next meeting on September the 15th at 5:00. I have a motion to adjourn. So move. Have a second. >> Second. All in favor, please stand. All right.