001I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for [Music] all. That's what we just [Music] you got there, Mr. S. Yeah. Uh go ahead and look at the finances and the superintendent update. I'm going to go through some things that I think y'all need to be aware of and look for in the financial statements uh so that it's a little more uh understandable to you because you need to know kind of what you're looking at there. Uh let me find I left y'all a little folder over there uh that has some information in it. the first page of it. Uh we met with the Department of Ed on Zoom this past week and this
002is what they're projecting based on our expenditures and our our funds. And uh it's they're projecting us to end with $220,000 $220,5146 at the end of June, which is better than borrowing money. Yeah. uh a little later on I want to go through some of these things and what you need to look for and what we need to change as we go forward uh to bring that balance up cuz if you'll notice on those days uh looking at it you started at 2022 how much money you were getting as a district and then how much money you're getting as a as a district in 2025. We'll go through those a little more. Uh, but the consent agenda has the financial statement on it. Uh, so like I say, I'm going to go a little deeper
003into that. Uh, but really don't have a whole lot that you can do but approve the financial statement along with consent agenda. If you'll look up at your expenditures on your teacher salary fund, uh, our foundation funding is $231,347 and our payroll is 267,673. And what you see there is we're spending more money than we're bringing in. And if we continue to do that, um, our balance will continue to climb. So, we've got some things in place already that's going to help solve that. And when Dr. Hubble gets here, I'm going to spend some time with her and I think she's got some things implemented next year. And, uh, I think we'll be in a lot better shape. Okay. Any other questions on it at this time? [Music] Make a motion to go through the
004consent agenda and financial statements. Make a motion to approve. Mr. Ty second has all [Music] say reports. [Music] Um, elementary current enrollment is at 350. We started the year in June at 3:49. Um, 429 to 52, we had the Atlas summitive testing for grades 3 through 6. The 6th through the 9th was faculty and staff appreciation and we had um several activities for our faculty and staff and some treats for them. They were uh really appreciative of that. On the 6th, our AR field trip to Urban Air, we had 56 students make their AR goal at least three of the four nine weeks and that was the criteria for the urban air field trip. So, we were proud of those 56 students. On the 6th, our kindergarteners and the high school seniors walked through the
005building for their senior walk. On the 8th, we had our chocolate bar sales winners pizza party and those were for our top sellers. Um on the 14th, we had our AR water party. 96 students participated in that and those were students that made their AR goal for the fourth nine weeks. The 14th prek had their fun day and the 15th prek had their celebration which is their graduation and fourth grade went to the nature center for their field trip. The 16th we had field day. The 20th which is today we had all three of our kindergarten graduations and our sixth grade graduation. And I included some photos of just the whole classes on the back of this for you guys to look at. the 21st tomorrow we will have kindergarten roundup and that's where we
006uh do our registration and take our packets for our kindergarteners. So we'll know a little bit more tomorrow um on how many kindergarten students we're projected to have for next year and then the 23rd will be our last day of school elementary. Thank you. I know. It sure sounded like the kids were having a good time on those things. They were Yeah, they looked like They were. I don't know if you saw the water built, the AR filter with the water. Got muddy, didn't it? They were a hot mess, but they loved it. It was their favorite thing they've done all year. So, just have a mud party. It's cheap and free and they love it. I bet the parents greatly appreciate that. They did. All right. This is kind of lengthy. I apologize, but
007April and May are very busy at the high school. Uh, the total number of students at DHS is 263. April 17th, Miss Shay Martin from the co-op provided CPR awareness for seniors who did not get CPR certified when she was here in March. So, all seniors graduated with their CPR certification or awareness, which is required. April 18th, we had a makeup snow day and we also had the RAD assembly which is rise above alcohol and drugs and speakers from the center for healing hearts and spirits spoke to our students. Dr. Kelly from the Bailey group came on April 18th and worked on Atlas test prep with our non-English-speaking students. April 22nd through 25th was Atlas testing week. 22nd through 23rd, the prom committee hosted a volleyball fundraiser. The 24th we hosted the junior high district
008track meet and baseball played at home. April 25th we had our annual crazy carnival, but we split it up this year and called it a cool down and play afternoon. The state police brought a big truck simulation that all the students really enjoyed, even some of the staff. April 25th, softball and baseball played at home. SFA had their yearly FFA banquet. April 28th was the last makeup day of the year. The 29th, we hosted senior high district tap me. Uh the 29th, the band also had their spring band concert in the cafeteria. April 30th, Daniel Gaff Galvin from Salvis. Savas came to EHS to continue John Training on my perspectives and I led ELLL with our teachers. Uh the counselor also hosted a high school information night for grades 8 through 11. May 1st was
009the EHS honors banquet recognizing National Honor Society Beta Club. May 2nd to 8th grade, uh students went on a field trip with uh Miss Mullins to the Arkansas State Capital, River Market Pavilions, and Old State House Museum. May 3rd was prom. It was held in the Safe Room Gym. May 5th was AP Biology Exam. May 6th through 9th was staff appreciation week. Uh they enjoyed breakfast from the Start Fire Department. lunch provided by EHSPTO and sonnet drinks provided by a high school parent. May 6th was senior checkout, college wear day, senior walk and signing day. May 7th was AP Lit exam. May 8th was AP World exam, world history exam. May 8th was also the senior awards banquet at Landmarks. We honored our seniors and presented 21 local scholarships in the amount of $19,350 and
010other scholarships from colleges organization and organizations estimated to be at least 218,000 overall. Two of our seniors also received a diploma with merit which means they completed a success ready pathway in Agra power structure and technical systems and completed 12 or more post-secary hours. We have 19 going to college or trade school, three enlisting in the army, and six entering the workforce, and three transitioning to play collegiate sports. May 9th was the US history exam. Was also graduation. We had practice that morning at 9:00. Um that night at 7:00, we had a graduation at the football field with 33 graduates, five honor graduates. May 13th, athletic department hosted the 2025 junior and senior hat athletic banquetss at the England fitness center. Athletes received patches for Letterman jackets and several individual awards. May 14th was the
011AP language exam and Pam Allen, instructional specialist in math from the co-op visited EHS instructional facilitator to show a walkthrough tool for math observations. That day, the center for silling hearts and spirits provided Little Caesar's pizza for all the staff and students as well. May 16th was AP psychology exam. May 20th through 23rd was EHS semester or is the semester test this week. Uh tomorrow EHS instructional facilitator will work with Wilbur Mills co-op director and co-director uh by special in limitation on new letter grades. We were the only school invited to work with the co-op on the leadership meeting and May 23rd is the last day of school. Any questions on that? Just out of curiosity, wind up stoart fire department. One of our teachers um husband is the fire chief. Okay. I would just
012um Miss Belinda gave us some progress monitoring reports. Literacy student achievement more than doubled with 116% increase. Those meeting their reading goals compared to last year. Students in the bottom 25% decreased from 65 to 37 compared to last year. Students in the top 75 increased from 5% to 21% compared to last year. And this is based on star reading uh renaissance. U math students in the bottom 25 decreased from 48 to 35% compared to last year. Students in the top 75 increased from 8 to 20% compared to last year. And that is the storm map which is also Renaissance. Community service. The class of 2027 and later are required to have 75 hours of community services community service hours to graduate. And this year alone, students have completed 4,76 hours. Students can accumulate these hours
013with any athletic group or team ease. Classroom projects, churches, community opportunities, clubs at DHS, working at the food closet, daycarees, head starts, library, and more. The possibilities are endless. We have posted several community service opportunities available to students throughout the year. We have Google Classroom where everything is posted. They get an email every time something is posted um and they can sign up on there. These hours are also tracked on a spreadsheet that includes all students listed by grade level and every time a form is turned in the students hours are added to that spreadsheet. This provides students and staff with a paid records throughout their school year. This will also be transferred to try eventually which is reported to the state. Any questions on those? Okay. So, how early can they start um accumulating
014these 75 hours? Supposed to be in ninth grade. Once they are in ninth grade, they can start again. We go ahead and add them to our spreadsheet just so we have an idea of what they're doing in seventh and eighth grade, but they can't actually count them until 9th grade. So, like this summer they could start. Yes, we have, I think, four signed up to work with um Mr. Woods and the custodians this summer to get ours um free labor here. It works out. Um the last thing is concurrent credit. We have two plus options. The first one is virtual Arkansas. So students in grades 10 through 12 can take college classes online through virtual Arkansas with Arkansas Tech awarded college credit. They'll have to have a qualifying score of 1060 on the ELA and
0151064 math or science atlas testing or 19 on the ACT. They can take as many as three college core classes online and receive both college credit and high school credit. Starting next year, the credit will be weighted. Students only have to purchase a book if the class needs a physical book. However, many courses don't need a physical book and there are copies that other students have turned in over the years in the virtual Arkansas classroom. Courses are $150 each and title 5 part B. Federal funding will pay for these. The second option is Philips Community College. Students can register as a student and take courses online or in person at StepArt. Same thing as Virtual Arkansas. while they earn college credit and high school credit at the same time. The GPA will be weighted this
016year due to the new updated law requiring accelerated courses be weighted. Miss Michelle Blask spoke with our students last Friday about these classes and opportunities at Phillips and due to the new access law. These classes will be free for the students. They will only be required to buy the book and we can also use federal funding to pay for those. Students can also enroll at other local colleges as well just to get a head start on college credit, trade schools, etc. and earn high school credits as well. students just have to get official transcripts sent into the high school so that we can award those credits. This year, four seniors took advantage of those opportunities and completed at least 14 college courses total and receive both college and high school credit for these courses. [Music]
017Any questions? Thank you. I hope you take those current credit classes. I mean, you can't go wrong getting free college. uh credit while you're in high school. [Music] I believe Linda's up. I think you all have a copy of our school improvement plan in your pack pockets and on the table. body and make everybody a coffee. But that's how the school report card is determined. So, um that's pretty important information, but it basically says for a high school, this is how you get your letter grade. Third of it is through achievement on the Atlas test, which is our state assessment. Um students that score three or four, those are your highest students. A third of our grade is students that score three or four on the Atlas test. Right? There's a third of it. The
018other third is growth. growth of all students. Any students that improve, we get points for them because all students have a grow individual growth target. And then but our lowest 25% and this is very important. Your lowest uh cortile, you want to grow them because we get points for that. So that's another third. And then something that's different from the high school than the elementary is we have success ready graduates um figured in it's right there. is figured into our letter grade and those are students graduating on time in four years and students demonstrating post-secary readiness for enlistment enrollment or employment that is a third of our grade also so that's how the letter grade the new formula is based on the new assessment atlas you take that and you take your needs assessment that
019we send out I send out a needs assessment three times a year it goes along with federal can't just put federal order if you want to. You got to do a needs assessment and say this is where our needs are and this is where we're going to allocate the money. We do a needs assessment. I do one in the fall. I do one in the spring that goes to both campuses and I do one on my campus mid year also. Um and then you um you look at all your data and then you come up with the school improvement plan. And our school improvement plan specifically targets what they look for when they're figuring our uh letter grade. So you've got to strengthen your to uh tier one core instruction. Of course, that's whole group
020instruction where everybody is. You got to strengthen that. How do you do it? You can look I've listed several of our actions we have in there. We you know you got to have good curriculum. Your your teachers need to be using their performance level descriptors. That's that's really a key for high school. That's the number one thing the department of eds a high school can do to improve their uh letter grades. They can be looking at the performance level descriptors for atlas because it is like a road map that says um I have this standard and I want a student to perform a three on this standard. This is what I do. So it's super important to be looking at your PLLDS. Um I think the most important thing though for our school is it's
021not that our students don't know the answer. they don't understand the question to figure out how to get the answer. If you don't understand the question because of the vocabulary in it, you're going to fail every time because you don't know what they're asking. So, it's very important that our teachers assess the students in their classroom like they're being assessed on the atlas. They need to be using those power words. They need to be talking about analyzing and synthesizing vocabulary. They need to be using that vocabulary. That's a key key takeaway. And the other most important thing probably that we could do to improve core instruction in my opinion and this is everybody's opinion. You got to be in those classrooms. Your leaders got to be in those classrooms and they got to see what
022those teachers are doing. They got to perform their walkthroughs. You got to do your observations and you got to uh provide feedback to those teachers. You got to support your teachers instructionally. You've got to we got to be in those classrooms and you got to be providing them feedback saying these are some great things. Here are some things you can do to improve, too. That's super important. You got to be in those classrooms. Um the next one really ties into your federal and state categorical money and that is your target interventions. That's your tier two and three. Those are your students that aren't quite getting it in the core one instruction. So they either need pullouts or they need strategic reading at the high school and that's where we choose to put a lot of
023our ESA funds. That's enhanced student achievement money. That's state categorical. We use that to fund two instructional interventionists. One for math and one for literacy. And in literacy, she does strategic reading and academic reading. That's another important thing they said that you could do at the high school to improve instruction is have strategic reading. All those students that are bel uh below their reading levels, they can be put in strategic reading. And she does targeted interventions with IVID. Um and we use um our SPED and our credit recovery use a dead mentum and I use federal funds to pay for that. Newella is also paid with federal funds. ILET 45 and I let ELLL. And lastly, your success ready graduates. Third of your letter grade comes from how many kids are graduating on time. How
024many have concurrent? How many are going to have a diploma of distinction or merit? So, our goals there are just to collaborate with the colleges. We're going to use title five part B. We've got to give them uh training in CTE and the pathways and then incre um your parents and students have to know what's available to them and how to get it. So, you need to have those parent nights. Number one thing to improve our letter grade at England High School is you got to up and you've got to set a culture where academics matter. AC if they don't think academics matter your your students and your teachers it's not going to work. Academics have to be first from everything you do from the way you set your master schedule down to how you
025do announcements during the day to if you're attending the PD with the teachers if you're in the classrooms watching on teacher all of that academics have to be a priority including our parent nights you need to have people show up to parent nights just like you do to football games or basketball games. If we have a poetry night, a literacy night, a math night, people need to be there. They need to see their leaders there. They need to see their schoolboard members there. They need to know it's important. It's not just about athletics because did y'all see one thing in that report card that said anything about state championships or football or basketball games that are won? Nope. It's all about academics. So, we just got to set a school culture that says academics. That's
026the priority. What communication goes out to the parents? Like I a lot of this stuff I I hadn't heard that's going on. You mean like poetry night and all that? We we do Facebook posts. We do remind what else we have. Our our website has an app with it that it's called real share that you about doing emails. Well, it sends voice call or text message and then it also posts to our Facebook page and our website. Well, I get the text, but I don't go to the website. I mean, but something that that you don't have to go to a website like a text or an email or something like that. I think would get more response. We strongly encourage everyone to get the app. Um we go over that I know at open
027house and during our parent nights and parent teacher conference we really strongly because we have that free app that's right there. And I've set several times I've sent reminders to parents and said hey look what we have at DHS. We have before and after school tutoring which by the way has run in the newspaper every week from September that says we have after school tutoring free of charge by a certified teacher for math or literacy. I've had not one student take us up on it this year. Um, you were talking about the school board not attending, but we didn't know. Yeah, we just the district has a mass texting system when the weather's bad. Why can't that I mean, you pay for it. Why can't that system be used to send text out? I get
028that. It's been going out, but I I'm assuming it's only going to parents, not to I would think they would have to be put them on it. Yeah, you have to check that. We just have to check the box for y'all. Hasn't been getting um So you can check a box and we will get that email. I mean that text. I think so. Yeah, that would be good. Yeah, great cuz like Joey, I read a text but sometime I'm not going to check emails and stuff every day or even the iPad. But I read a text. There are so many posts made on our Facebook page. I've noticed like I can post something and within 10 minutes three other posts have been made because it's a district Facebook page and the elementary's posting and we're
029posting and sometimes athletics is shared on there too. So it's easy to miss a post about oh we're having poetry night tonight or oh we're having math night. So well I mean I've got the board on a group so when I send out a text oh misinda had the wrong phone number on by the way. I'm sorry about that. But anyway, if you've got a group, especially of parents that need to see that their kids get to that, why can't that group of texts be sent out instead of sending it out like a mass text for weather? You could have a basic group to send it out to. And I think you can if I'm am I wrong, but can you just send it out to high school parents? And we have it set up
030by grade level. It's broken down all the way how by grade level. It's by school staff. Um, so I have I have a question on this uh tier one, tier tier two, tier three. So in this I see this got like eyelet data, star reading, star math, all that data stuff. So when you guys are pulling kids, is this you you're essentially creating a pathway to help them learn, right? Is there milestones within that besides just testing? Yeah, there's um like in the classroom. Yeah, it's so long. Well, I'm saying like uh with these with these uh team members, are they tracking a milestone to where they can they're if they're reaching this milestone on time, on track, like, hey, we pulled them here in 15 days. We're expecting them to be here. Yep. You
031have to progress monitor. So, students in tier three have to be progress monitored every two weeks. Every two weeks. So, yes. Are we doing anything different for this coming year than what we did this past year to try to help improve? Well, one thing we're doing differently is I'm hoping we're going to have a math intervention is that I'm going to have a if we stick with the guy I think where y'all are hope y'all are good gave me my the football coach. I'll have him one extra period because I didn't have coach Willis a period he had to go to AL. So that was a whole period that he didn't pull any students or interventions because he had to go to AL every day at 9:00. Sweet. So that will help. Well, you mentioned
032you know the culture had to be to it. Are you saying we don't have that culture now that I I feel like athletics are definitely a priority more so than academics. I mean, we can, you know, I can do a an improvement plan. I do the strategic plan. We pull data. We have um um district um not district, we have um department meetings once a month. So, high school's a little different than elementary. We don't have common planning time. It's impossible to have common planning time at a high school. the way the schedule has to work. We just there they have a luxury about it at the elementary school. At the high school, we don't. So, every time I have a departmental meeting, I have to get at least one co teacher covering. You know
033what that means? If I'm covering that teacher, is that that class getting instruction? No. Covering means I'm just putting someone in there to watch that class. Will they do seat work? Because I had to have that teacher come to me and do a departmental meeting where we analyze the data and decide or do we have the right kids in RTI? Do we need to move them? Because you can't just keep kids in RTI all year and say, "Nope, you do the data." And then we look at it quarterly and we say, "Hey, these," and we really did that this year. We wanted those kids to know you're not just taking these assessments as a checkbox. We're really looking at it and if you improve, you get out of RTI. You don't improve, you're staying in
034it or you're going to be added to it. So, because we really want them to take the inter rooms seriously and know that it's just not us checking a box. We're really looking at that data. But specifically, what are you going to do different next year to help improve the scores? Well, I'm hoping we're going to have leadership meetings. That's a big one. Um, we, you know, how many district leadership meetings we had this year? One in October. And I had to beg for that because I got the needs assessment. Needs assessment does you no good if I do a comprehensive needs assessment on what the district needs according to the teachers and students. If nobody looks at it but one person, has to be a team. You have to have your SPED teacher looking
035at it. Your superintendent needs to look at it. Your principles need to look at it. Your technology coordinator needs to look at it. All of us have to be a team and look at it. That needs to improve and I'm hoping that will prove improve with new leadership. But we have to have district and school leadership teams. Number one thing, Mr. Scott will tell you that you got to have those leadership teams. I think we need communication, too. If it's not happening, that's something that's important. We need to know. If y'all want to know, I will let you know. I've got I've got a silly question to ask. You said you can't get all these people together because you got to put a teacher in and they're 19. You ever thought about meeting after school?
036When I was teaching, we met after school. They already go to 411. Mr. Scott, you can't make them stay later. And if they're sitting there and they're griping and they're disgruntled and they're not listening and they're staring off, there's no need to have meaning at all anyway. Well, that's a shame. So, what about the teachers? The teachers. The teachers. The teachers. The teachers. Teachers. What about the money? What about the one Monday they have to work a month? Yeah, looks like that'd be a great time. Yeah, that Monday that all teachers have to be here. Well, we we we what we don't have any Mondays next year. What do you mean? Well, we don't I don't understand that you're only working four days a week next year. What I understand we have they're working their
037190 days, but uh they're they're getting all their days up front this summer. They're not going to work anywhere in the Monday on Mondays. I think we ought to be dealing with the needs of the student instead of the needs of the teacher. If that's the case, my personal opinion, what when did they change the deal to work in the summers instead of the the Mondays? I'm say that would been an administrative decision. I wasn't in on that decision. No, that decision was made uh by the person that worked ahead of me. Uh I think it was that PCP something we approved that a few meetings ago or a few months ago. But once again, nothing goes through PPC that doesn't first go through this. All right. Great. We really don't know what we're looking
038at on that stuff, you know. So please a note for Dr. Yeah. Uh, as far as uh is there a correlation with is there an issue with uh behavior behavior issues, fighting, things like that in the school? Um, does that seem to to correlate with some of the kids that may be in these tier 2, tier three groups? Um, as far as behavior wise, yeah, because when they're either in ISS or they get sent home when they're on, you know, out of school suspension, they're um not getting any um teacher land instruction. So, it absolutely does. There's a high correlation there. Sure is. Got to get your That's why we did the behavior incentives this year. Um, we, you know, use some ESA funds to do some behavior incentives trying to encourage students um to
039behave and they would get some rewards kind of like we do the AR field trip. I know y'all heard her say that, but it really is a big deal and our students need like they it's a really big deal. We only have 200 and something students at the high school. We had over 150 make their ARO last um nine weeks and that's at a high school where kids definitely don't want to read and do all that. That was a very very big deal for us to have that many kids make their reading go because if you're reading all other subjects you can't do any subjects you can't read and I don't know if you've seen math lately but math is a lot of reading a lot of reading on those assessments. You'd mentioned the intervention
040of math and literacy. How many students actually go through that? I mean, you had coach Willis, I think, was one of them. How many students did we run through interventions? Coach Willis had 80 something students in interventions and um just RTI pullouts. Melissa Kase had the same amount, she like 77, but when you throw in strategic reading, she had aboutund about 112. What do you mean Andrea said they're working there in the summer? Because I know they're not showing up here in the summer. So the your summer so the days are their professional development days to meet their 190. It's like to meet their 190. So schools that that work 5 days school weeks their teachers have to get their professional development in the summer because they don't have days in. So that's what that
041is. It's not they're not working. They're getting their professional development. And then we also have two on each campus they have two of those days they can come to work. Planning two planning days. Flex days. too many days. Well, let me ask you another question. How many teachers get their professional de development days throughout the year? I mean, not all of them get them in the summer. Yeah. My if you're using one of your 190 during the year, then Well, they can't count professional development. Um, if it's a, as you know, during a school day, if it's a school day, you can't count it towards a required 36 hours, which is what licensed employees have to have. But all my employees since we offered flex days this year they slowly implemented it a little bit
042this year and so they had to have all their they had flex days and if they got their professional development up front they didn't have to come on some Mondays and because of that I had naturally I had to have them all turn in their professional development to me in September so I knew if they had their PD up front to know if they could qualify for the flex days and all my teachers got their professional development up front because they didn't want those flex which I will say is a plus because my teachers don't get their professional development. One, they're their pay is dropped, but two, they're not growing in their field. The teachers ask in a needs assessment, they asked to do more professional development on their own because we as a district
043cannot provide professional development for for everyone that because PD is not a onefit thing you have like our art teachers wanted to go to specific art PD, our health teachers wanted to go to health. Our English teachers wanted to go to English. We can't offer PD it. We basically offer your required professional development whether it be suicide prevention, anti-bullying, mandated report, whatever, parental involvement. We offer all that and then they are able to go and get whatever they're like professional growth plan specifically need. We appear to have a lot of federal funding. Is there not any way that some of that could be utilized to have these teachers stay an hour after and meet on these? I mean to me that's one of the most important things you want. We're not getting it done. You
044want to try to budget federal to where you you pay them to stay an hour over? Well, that's what it has to take. I mean, we're buying between these hoof holes now. So, let's do something that's going to improve. Not with federal. That would be state categorical. So, I don't I don't food. We need those people meeting investing in what we're trying to do or we're wasting our time. We do. We meet. So they do their PLC's and we do I just I can't have all three of them meet at once without at least covering one because the way the master schedule fits. But we do have our meetings. We look at our data. But you wanted to know what's the number one thing we can do to improve. You got to make academics a
045priority and that's all there is to it. It's got to be. I understand how we were coming one Monday a month and then all and they were still getting their training time in then, but now we can't do it. [Music] I don't know why that's changed. I know they just keep uh want to come less and less get four days and they want a real four days. That was a conversation that Dr. Hel and I had today. So I'm thinking there's going to be some changes come down with that. Well, with the hours and the days and the things that need to be taken care of there. Okay. But if we do want to do that, we I just, you know, we just got to know so we can budget it when the by the
046time be more involved in the federal budget because if we're a D school, then we need to be doing something differently to bring that grade up. And I'm once again going to say academics has to be get in those go in your schools and look, academics isn't always a priority. in your schools. It's got to be a priority. And that's just that's just the facts. Like, and again, we need to know that it's not being followed through as a priority. We can't we can't hear you once a year. I know. And and say, "Well, gosh, we didn't know this was going on. We didn't know this was going on." I agree with you. Another thing is you can't wait till grades come out to worry about how we're doing academically. But, you know, doing the
047same old thing isn't working. Maybe we can include some of this data that you've got shown here for the success indicators into our principal reports uh and that way it can be explained to us uh at these meetings at least quarterly I would say to understand where students are and where we're falling behind um and if the pressure needs to be on the students or if the pressure needs to be on the teachers you know we can figure that out instead of at the end of the year we can look at that data you know at least I would say at least quarterly throughout the year your students have to be motivated and care too We all know that. You know that you got to have your students. You mean they when they take those
048assessments, they have to care. We did makeup testing for the last 2 or 3 weeks and the students were finishing in five or 10 minutes. They were just clicking and wanted out. So, I don't know one kid that did a makeup test that the teacher didn't come back and say, "Well, they took their time." No, they were done in 10 minutes. So, um we do the antennas. We do the, you know, we try. how we do the the um the what Dylan was talking about uh and have it comparative to where we've been previously. Yes. Like I just did with the like what she just did with the uh star reading. We compared it from last year to this year. Say, "Hey, we've seen that this year once." Yeah. See, you've seen you've seen progress
049monitoring data once. Yeah. and and you know if we're going to do it quarterly it needs to be the previous quarters and then I know some of the data has changed but the previous years and that'll let us know before the end of the year oops we did it again. So we have a district strategic plan too. It's called the AR app. It's been around for 2 years. Um you're approving the the um assurances tonight for it. Um it's all your title money that you get. Um you're we only get 200 and something thousand federal money. So we're not getting millions of dollars here. But we're um you're paying for with that. You're paying for your programs that the our strategic plan says what high professional um high quality professional learning are y'all using in
050your school districts. And that's where you you use your federal funding for the bathing room to come in. You use it for your advent zone, for your progress monitoring, your eyelid, your star reading, all that. Um, no, I just think we need to look into this more. Um, if we're doing the same thing over and over again and expecting a different result, it's insanity. So, this needs to be dug in a little bit more and figure something out. Um, if it's this big of an issue, uh, but I would say a table for now, we'll dig in deeper over the next till the next meeting. Okay. All right. Uh y'all go back to your folder I handed out to you. We'll run through a few financial things here that might help you. Of course, your
051expenditures are more than what your uh revenue is, and that's for the reason that you've got a declining balance. Uh, one of the sheets I want you to look at will be this one right here, the historical enrollment because I took the job here in 2015 and it shows we had 757 students and 202425 it shows 68. But if you drop down to the next table, it shows you at 604 for 2526 and then it drops all the way to 5414 on 20 3435. So in the next 10 years, you're expected to lose essentially another 100 students. Uh so those are things that you need to project in your process. Uh making sure that you keep your staff as low as you possibly can and lean as you possibly can for the simple reason overstaffing
052is what's got you in the situation that you're in right now. Uh so look at your projections and the projections are pretty well right because I worked on the facilities and everything was based on projections and that's what we that's what we look at. Uh if you look at your next year, this is for next year. Uh it shows the foundation student is for students going up to $8,162. uh which uh will bring your uh funding up, your foundation funding up. Uh last year uh it was 231,000. So you're going to be up on that. Uh your declining enrollment will go away. But if you look at your funding based on the number of students you have in your third quarter daily average was 599 students and that's what your funding was based on. uh
053y'all's increase in revenue will be 371,695. So if you can manage to cut out some expenditures with an increase, then you're going to get to that point. U always notice that your uh balance where it says ending balance and your negatives, all of those negatives have to be transferred out and paid. like your teacher salary fund will be transferred uh of course which it'll be more than 2,ion68,000 because you still have payrolls. Uh last year's June payroll was 530,277 cuz that's a double payroll. Uh so you need to be aware of that. Uh one of the hints that I will give you is always like if you are in the May board meeting, go back to last year's May board meeting and look at what your differences are on your expenditures and your revenue. That
054way you kind of keep a finger on the pulse of what's going on in your district as far as your finances go. Uh because if you could if you could go back to last year and you were doing that, you would probably put the brakes on a lot sooner and said, "Hey, we can't continue doing this down this same road." So, uh you need to know what your bills are. Uh y'all have a payment uh debt service payment uh 417,159 I think the total of it with well there's another 55,000 payment made this month. So you're looking at 530,000 that's what your house payment is. That's what you're paying for your buildings. So you need to be aware that your house payment is going to come due. And I think Angie said that's pulled out
055three times a year. Okay. But always pull out last year's financials. That'll help you a whole [Music] lot. So, your foundation funding is going to be more coming in in July. And you also get a check in August. Last year was August 27th. This year, I think it'll be August the 28th. It'll be $487,87. And that's Learn's money. You'll get that one time a year. It'll come in in August. What we have to do is we're projected in end with $220,000. Hopefully there was some over budgeting that went in. If you over budgeted by $100,000, then you can add another 100,000 to that 220. That will get you into that situation. You have a payroll coming up in uh in July for the extended contract people. It's $115,000. Uh we've got several expenditures I will
056point out to you here that's got to be paid in July. and then you'll get your foundation funding July the 28th. Well, your teachers are going to get paid on July the 20th. So, you've got to be able to have enough money to get from that point A to point B. Uh and then if you can get to August the 28th, you'll have your foundation funding plus your Learns Act money and you should be good once you get past that. I thought June I think in June they get June and July. Right. Right. That was the $530,000 last year is what they the double salary was. 240 people on the right. So if your if your payroll went out on the 28th, it'd be great because your money's coming in on the same day, but
057you've got a period of time there that you have to look out for. Uh let's look at what we've done so far to get you in a little better shape. Starting in July 1, uh you had four assistant football coaches. We're removing that assist one assistant football coach in the stipens to go with that. Uh generally if they had two sports, 2,000 a piece like in football is 2,000 a piece for junior high and senior high plus another,000 for tracker a spring sport. So you got those things that you're saving. Uh elementary positions, so far there's been two that haven't been filled. Uh we have a prek resignation tonight. We have three kindergarten teachers. Uh we're looking very serious at the kindergarten because it's going to depend on how many students sign up. If you
058only need two teachers and you've got three already on staff, then one of those can go down to the prek and you don't have to hire somebody. So you're saving another position there. Uh we're losing one custodial position. There were three custodians. Now, we're down, of course, we're looking for two custodians, and rather than putting them on 240-day contracts, I recommend putting them on 200-day contracts. Uh, with a new flooring system, used to they had to strip and wax every floor in the school district. Now, everything's polished concrete. So, uh, Mr. Woods has already checked into it. $350 a day for a machine. Uh, they're going to run that machine, get everything done, and then save us money rather than buying one. The machine itself cost about $12,000. So, but we'll save money by going
059to a 200 day contract. That's 5 days before school starts, 5 days after school starts to make sure the building uh virtual classrooms, it's $125 a student. We've had biology teacher was signed and accept a resignation in that uh can be absorbed into the system. If there's extra students, then they can go to the virtual Arkansas and fill in and I think it says $125 a student is what they had down for. Okay. And of course, if you're running them through Phillips Community College, you're getting free and you're getting college credit. I know one student here a few years ago with scholarships done credit here in school and got paid to go to school where a lot of kids get out with a $100,000 bill, you know, or more when they get out of college.
060just got paid to go to college and didn't know anything when she got out. So, our kids have a great opportunity and I don't know how you encourage them to do that. I mean, you can't make them do it, but you know, there again, communication with parents. If I was a parent, I'd be jumping on that Uh the LEA supervisor salary was 81,872. It's been dropped down uh 20 days less and salary has been 57. So you're saving 23,974 there. Uh head football coach positions 73,157. You've got the stipen out. So you're down 5,000 there at 68,157. So those are things that we've done that will roll over into July when it comes time to pay that salary out that you're not going to have some of those expenses and hopefully we'll get you back
061on the positive track there. Okay. Any questions on anything? Okay. Uh the next thing is the board elections. You should have a sheet in here like this. Uh it's explaining that board elections now were going to be held in March. Those of you who are coming up for election in November, you're not lucky enough to get off. You have to write it out till March. Sorry, I didn't make the law. I'm just what the law says. So then your uh that way your transition terms it says either four years or six years. So it doesn't give an option of five years. So I'm assuming you'll either have to set it up on four years so that you always have board members with experience on there that they don't all the same. We got a vote
062on it or I don't think you have to vote on it. You just have to abide by the law. What about term four or six? Oh, yeah. Y'all have to determine that. Yeah. Yeah. Y'all will need to vote on that at some point. Don't know if that'd be necessary or not. The next thing I've added in is I've never done this in 19 years as a superintendent, but I gave you a copy of the elementary and the high school uh master schedule. I don't want y'all to become professionals in scheduling. I don't want you to get involved in scheduling. just understand this is where your money is at is in your teaching staff. And I counted uh I think it was 22 either advisory classes or study halls, which I talked to coach Morgan and
063he said advisory class is just a study hall. So if there's 22 of them and you have teachers that have seven periods and a conference hour, that's three teachers positions. That's $200,000 for study halls. So we make our meeting. That's not true. The advisory advisory periods are not study halls. Those are RT RTI periods. Yes, that's what he told me. They were just a glorified study hall. Are they required? Those are RTI. Those were determined according to data and put in the classroom teachers. Yes, they are. Those are that's now study hall. Study hall. I think we have some study. We have some study hall. But uh but no advisory. They have students and they're um they have a pacing guide and everything they're supposed to be doing with them. It's an RC. So that's
064why our test scores are up, right? You just got the letter grade based on last year's. You won't get this year's letter grade until October. Okay. Well, we'll see how that works out then. Anyway, so you can look at your class sizes and see where some of them can be combined. If they have seven in one and eight in another, then you can easily have 15 in one class as opposed to having two classes. I guess he had like two athletic periods to me. Yes. Uh I know like um Josh I think was at elementary what four hours a day. And coach Brew algebra one three periods. You talk algebra one three periods. This is what you schedule. That's what I'm saying. How many we have per per class? Yeah. Well, it tells you that
065how many seats are filled. Seats used. 14. Okay. One second is 12. Another one is not. Now, it's not that easy just to say, "Okay, we're going to divide these up." But understand there's room for improvement because of our class size. When your ratio is 11:1 and that's what I've been told it is, then there's room for improvement there. Okay, that'll give you something to think about. Okay, next on the agenda, uh, integrity. Jim, you'd ask me about that. So, y'all have a sheet in here on integrity. It tells a little bit about it. Uh, got one thing I checked up on. Solar panels are supposed to be clean twice a year for an efficiency. Can you find out if it's safe for a kid to walk in there and No, I'm just saying I'm
066just saying here's what here's what I was told when I contacted them. They said if it falls below 5% or if they lose 5% that Blue Path will come in and clean them because that's how they make their money and they're losing money when it drops below that. So they're the ones that clean them. Our student nobody touches them dusty and all the Well, evidently they're losing money. One of the reasons uh we're we're after we're paying them and doing everything we're supposed to do. We're making or generating 25 to $30,000 is what their estimate is here. When the thing went in, it was $59,000 was the estimated savings annually. Uh so you're not meeting that goal. And uh Angie and I have doing the checking. She was doing the checking in anyway. Uh we're
067not sure that that elementary new elementary was added on. The old elementary was taken off. So really not getting credit for the new elementary. So hopefully when you add that on there, you're going to see the savings nearly double. I hope so. But that's where we're at as far as cleaning them. So they're going to clean them. That's their responsibility. Okay. Okay. Everything's covered. They're on the ground. We don't need any students around. I do. I kid I uh the appraisal. Uh Miss Ham agreed to do it. Uh it's going to be very difficult to do, but she said she would do it and she's going to do it for $600 and donate $300 of it back to the district for the uh old elementary school property. We do have someone that's interested uh at
068the time you get the appraisal, you simply take bids and if it beats what the appraisal comes out, then you'll have an opportunity to sell that property. Okay. Uh tractor repair. We've got a tractor that's got a hub issue. Uh there again, you're looking at $3,500. How about a new tractor? It's a new tractor. Don't ask me how the hub was ruined. I'm just telling you what I'm told. That thing I got one older than there and I put that sucker through the ringer now. I don't understand it. But anyway, anyway, you say new. How new is it? I bet the sucker ain't got 30 hours on it. Is it under warranty? I bought I bought the thing and I was here in 2015 16. So it's close to 10 years old. Jim, I bet
069you it ain't got 30. And I bought it used. And now it means if they idle it to back it out, pull it in, it ain't mold. They use it. They use it to mold the additional fields and grass areas. And they have a uh twice a year they have a finishing mower that they're using to do that, which really I thought they'd have bought a little bush hog by now, but anyway, they had it. But the tractor repairs around 3500. uh gym repair. Uh I've got that here. I think it was $8,200 what uh estimated it. If y'all been by there, y'all had some wind damage pretty good while back. There's pieces of it laying everywhere. There's openings in the gym with the birds and the moisture and the mold and everything else. Uh
070there again, uh going to try to push that into where you have it in July, but that needs to be taken care of pretty quick. Talking about the ease on the roof. Yes, there's uh you know there's pieces of it just laying all around the gym which that need to be picked up and thrown away but yes so it needs to be done. Uh I noticed a few other things that need to be picked up around here but I won't be under that right now. U school roof. I got the contractors up here and the company uh is Carlile and they're supposed to come they've got it set up uh to fix the leaks in elementary roof. The things are under warranty. It's got a 20-year roof on it. So, when that's been left leaking,
071I'll leave that up to y'all. Anyway, u y'all got the school board election updates, gave you that. Next thing was the proof the legislative audit. There were no findings. Uh there was some minor things that they recommended changing, maybe a coding error or something, but as far as any major things. So, you need to approve. Make a motion to approve the 232 24 school year legislative audit. Motion by Mr. Adams and a second. Second, Mr. Jones. All say I post six of them. Okay. Uh the next thing was approve the school year federal asurances GPA. That's something you have to do annually for. Unless y'all want Belinda to talk for another 30 minutes. We're good. Okay. So, we'll make a motion to approve 2526 school year federal services and Ga statement. So, move second Jo.
072All favor say I. 60 lawn care bids got one. Go ahead, Mr. Secretary. tight. You want to say that loud? Yeah. Uh this lawn care bid shows for 32 uh cuts here and 21 cuts at the old ele or the old elementary school area for a total of $33,78. Now will that change if we decide can we redo this or we locked in? If we say yes to this, are we locked in with these 21 cuts at the old elementary school? I would think that'd be a conversation we would need to have with him before we did that. I mean, if you sell the property, most definitely you shouldn't have to be responsible. You vote on what you voted on. You vote on it. You voted on, right? Unless you want to vote on accepting
073the bid with the deduction of the old elementary school property if sold. Yeah. Yeah. That' be the way to do that. That way you get your cuz he's just mowing it based on what he's been doing right now per mowing. So we just whatever mowing we that is that the only be we just got one be one B is all it came in. Yes. Thank you Martin. You will you'll make that motion. How you how you read it? Okay. I we approve the motion but with the elementary school we'll uh do it pro rattle of how many times is actually mowed if we get it sold if he cuts it 21 times the contracts the same motion by Mr. items. You second by Trish Car on the first say I Okay, there's something that wasn't
074on the agenda and officer Townson there. It was y'all been talking about it with sheriff's department on the resource officer. U I've got a an estimate in here for them to change the duck work around and and have an air conditioner in that off just the office space. That doesn't include fixing everything else that's wrong with the building, but just the office space. Uh, and they've agreed to uh do the work. They've kind of got their labor captive and so they can do the paint work, the putty work, and all of those type things. So, uh, but that's something that uh we need to do and I've got it over here on my desk to theou. Uh, y'all discussed it in the past. What did y'all decide on it? Yeah, we talking about like repairing
075the HVAC and stuff like that, right? Yeah. down in I think we were talking about putting kind of a just getting it fixed to where it's going to last us about 5 years and then looking at possibly replacing the whole thing after that time. My suggestion would be to fix the office area for them to have and then the rest of it can be fixed cuz there's a lot of things you can do with that building but to spend all of that money right now like I say we're trying to get you through until till there's at least one working over there though isn't it? I think so. So they can be it to that room. That's what their plan is. But it was like $4,000 something dollars off. That thing didn't have a roof.
076That thing didn't have a ceiling on it. No, it doesn't. They will have to They will have to extend that wall up and the duck worker have to be moved over into it. That's what that bid was for was getting that air conditioner and everything into that room. But they're going to extend the wall up. I mean, we'll have to buy the materials, but the prisoners will put them extend the wall and do the sheetrock work and do the painting and that type of stuff. Okay. Is that a problem if we go ahead with that? Uh, do we need to add that to this motion to add it to this? It just didn't get added though. So, we'll make a motion to suspend the rule. I make a motion to suspend the rule. Motion by
077Mr. Ty. Second. Second by Mr. Car. All say I don't see anything. Make a motion to Well, there was multiple options. Is Mr. town. Oh, you're talking about fixing all the units. There were several different options. Yeah, there were three options. Uh I went and did a visit over there and looked at it and then we kind of talked about there was like repairing fan motor here, uh you know, evaporators over here, things like that. like instead of uh replacing all the units which was going to cost like $38,000, we were talking about a I think it was like $8 to $10,000 fix for just a bandaid type situation. My thought would be to take care of the office area now and then just peace meal it and you know cuz you're not going to
078be using that other area. There's duck work really, right? It's just mostly duck work uh to get it over there and take care of that area. Yeah. Okay. How much is it? Yeah. hand right here. $4,000 something dollars is what it was supposed to repair the air [Music] condition. Let's see. Right here it is. Uh 439550. And this is the scope of work. [Music] Yeah, that's just the that's just the duck work. Yeah. Move existing thermostat into there as well. Yeah, shift's good with doing that. There was nothing to talk about with this. I know that was a discussion. Make a motion to approve second. All say I those here. Okay. Um we have two buses out there. Jim questioned one of them because it kind of low riding the airs out of the thing.
079U cost $19,000 to fix the motor and they said it would probably be 6 months to a year you'd be doing it all over again. That's the bus y'all replace with the special ed bus that you bought. My suggestion is to take bids and get rid of it. It's just sitting out there. Let the grass grow up. And there's another one out there that uh they never use. He has sub buses and so it needs to go too. It's it's an older bus. If y'all give me permission, I'll take bids on. Uh we've sold them before. Generally the salvage guy gets them because he'll pay more for them than most anybody else. Some people like them for deer camps and stuff like that. once that one will run. He said he just had to boost
080it off, but he said that needed batteries and it's like $200 a battery and put the batteries on it. So, we'll boost it off and let it go as it is. Okay. We'll make a motion to accept bids for bus number three, bus number 17. Motion by Mr. H. Second. Second by Mr. G. All say I Okay, looking at the food service, uh, we took bids. They were right there. I don't know what they're doing, but anyway. Uh, another one. We've been spending a great deal of money in the cafeteria. As a matter of fact, it's in the hole pretty good right now. Y'all saw the what was it? $48,000 or something last month to open for their services. uh they're offering to do whatever it is they do just to monitor and uh you're
081supposed to be getting a discount on your food. Uh but uh I have my questions and doubts about that. I'll let Micah speak a little further about it. She's a little more in tune with it. Uh so we we'll give her the floor for a few minutes uh with what our recommendations are. Here are the bids if anybody wants to look at them. It's on page 51 52. Okay. Right here. Right there. And that's where they start. This one is page 12. They're just so with food service. Right now, we were with OPA and we're on a fixed price rate. Um these bids are for what they consider like management. What they would do is charge us a flat rate that's on there per month. It's not by how much food we serve and all
082that. We would still be respond. They would help us buy our food at their discounted price. Um, it's up to y'all what we've just The cheapest bid was $2,000 a month for that management service. After discussing it, uh I felt like you got a manager. I'm not sure if you go looking at what you're paying for paper products through them that you can't buy the paper products cheaper. And uh my recommendation when you leave the district, take it back for a year and see how it works out. It can't be any worse. I promise. I'm kind of agreeing because uh evidently the state is they're going to provide free breakfast next month for everyone. So that cuts us out of that already. This is what we would have saved in April if we were doing
083it ourselves. How much? $13,872 for that month. That's with our employees, their benefits, how much we spent on food, how much we spent on milk, and all paper goods and cleaning supplies. Why are we not using trays anymore? Just washers down or No, no, no. We use regular trays at the elementary school, high school. We've been using papers since December because we've only had one school district employee. Yeah, that's right. Cuz OPA wouldn't fill that position back. How now? That's another question. How many positions are currently funded paid by OP? How many's paid by us? Zero. We're We pay all. Okay. But they were supposed to They were supposed to provide one. I think they provided her for a couple of weeks was their explanation and then they took her to another school, but she
084was supposed to be helping on the line, but that didn't happen all the time either. As far as OB, I would say the bad business. I feel like your district ought to take that back over. That's more work on her, but hey, that's what y'all paying her for. How many uh tree you doing next? But hey, uh they they brought those. So, what's this one that this other one? This this is K12. Okay. And you guys don't want to go with either one. I think you all just go back to the district. I know it's going to be more work on myself, but I'm willing to do it to save our district money. And I mean, you're the person running. We might have to hire. You think this one that's the better? Um, we've got
085two positions um open right now that we have advertised because we have two retiring at the elementary school. We were going to replace those two with just one and replace one at the high school. So you're actually losing more. You're gaining a salary. I'm good with it. I think we need to go back. We're still paying. We're still not charging any bas. So the collection is No. Here here's the problem with that. Based on the C, and I was one that actually got that started several years ago. If you were 80% free and reduced, then every kid ain't free. The problem we're having now is every kid eats free. So parents have quit sending in the information that's necessary to show that we are free and reduced. I told them to send out a notice
086to the parents that your students fixing to be paid because you go to a paid status. So the district would be picking up if the district paid it, they'd be picking up all of those meals that aren't free. So I know we're still 80% or above and free and produced. I mean we have a lot of poverty kids and we lost a lot of kids and a lot of those weren't poverty kids. So, well, I think the parents need to understand right out. If y'all want us to continue paying for the whole month and everything, I sent letters out to the one I have a spreadsheet that shows who has filled out one and who has not. I sent letters out last week that states I need this filled out or your student will be
087considered paid status. When do we need to have that done by? Yours is already done. I mean, what like uh I have to have it since we're P2 this year. I have to have it by the last day of school. I can still enter meal statuses up till the last day of school. And that's for next year. This is for the next year funding. So next year we will be getting more back in general because all students statewide will receive free breakfast. The only ones that we will have to pay for are the ones for lunch that are considered paid status. So this going to cut our it's going to cut our cost down because we've been providing breakfast in right is there like a dropbox they can come and drop that thing off or
088something they can mail them in. They can send them to the office. I'm just worried about the with the time. I've already got some of them back. There was not very many that I had to send. It was just families that had multiple. Okay. That I needed back. That's what we need. My recommendation. You might want to give them a call or something just to I have this week. I mean, but if it gets closer, they still haven't done it. I made several phone calls today. Well, just tell them their kids going to start our pay for mail and they'll get their business done. I put a nice letter attached to them that said, you know, I really needed this filled out before the last day of school. I did do it nice. Someone might
089make a motion to approve England school district taking back over the food service for the reject all bids and district take back over a motion. Make a motion. Motion Mr. Ty second John favor say I see. Okay. Y'all remember the Sunlife thing where we had stock in a company that around $32,000. Uh, need y'all to approve the England School Board of Directors, appoint Barry Scott as authorized representative to sign documents pertaining the sale of the Sunlight Shares so that they can get that ball rolling and you can collect your $32,000 without any taxes or anything. That does go directly into the district and Mr. Adam, please [Music] second too quick. Second, Mr. Time. All those f say I oppos get some money back in say all you have to do y'all have to sign it.
090U you know y'all have may have to do an addendum if it drags out past while I'm here. So you'd have to put Dr. Ho in there. None. No, just whenever each time it might be take care of before y'all before I get out of [Music] here [Music] buy some floor. [Music] Some people say I'm tired, Jim. I consider myself in church. Okay. The RBS bill. That's your credit card bill. U Well, y'all have credit cards, Jim. And it seems to be difficult. Sometimes your credit card bill here is up to $32,000. Uh there've been issues with getting the uh receipts back. These are not I think March and April uh been reconciled, but going back probably a couple years, you're looking at uh about $10,000 or so that has not been taken care of.
091There's no receipts and the auditor says you have to pay it. So, we have no accountability or no no I've taken all the credit cards up or had them taken up during my art or in Angie's office uh being very restrictive with them. You also have issues that people have put the school's credit card on their personal Amazon account and so that creates a problem. My personal thought is is you take them put them through a shredder, but you know that's something that you might want to do. But anyway, that bill has I don't mind I don't mind them having them out like a athletic trip or something like that, but you got you got to show receipts. Yeah. Well, they have to be monitored a little better than what they've been monitored. put it
092that way. So the way for me do my job, I have to say how what I want to buy and it has to go through an approving official. Approving official says yes, you can purchase that and it's controlled and monitored that way. Do we have anything of that sort? No. Or has been? I hear yes. I hear no. Well, they do they do the POS. That's their authorization to use the bar. Who does the PO? They do it themselves or their secretary does it. principal signs and superintendent signs it or federal program signs it. The problem is is this I believe and I'm going back from the beginning to the beginning statements and I'm going line by line and looking at our vendor payment history and I'm looking to see and make sure what's been
093paid. I found a couple of small things, but I'm only about four statements in because it takes a long time to because the reference numbers are about 15 numbers long that you have to search for, right? But I think some of this happened during CO and right after CO we you know somebody you know there's some stuff going on um with someone and I don't know but I just I'm going back trying to find where it is at but for the most part since August or September of 22 Debbie gets the statement she gets it from everybody. So I believe from August of 22 till now everything's been paid for. There may be something small that hasn't but I'm going back like the missing money should be somewhere in that time frame from co to
094so is there late 22 monthly do you guys go like say the middle of the month 15th or whatever you go through we see what we spent and you match receipts to what we spent or we wait until the end of the year to do so. We wait till we get their statement. It's a month. It's a piece each month that it's gone through and Miss Debbie gets contacts and says, "Hey, we don't have this now. We they need to do better." Some of them there people that do a great job. Don't get me wrong, there are people that do a great job. There's some people we have to struggle to get stuff done, but but we get it. The way I look at it is if you don't turn those receipts in, strike one,
095slap on the wrist. Strike two, all right, we're getting serious. to strike three, you just lost your privileges to use these cards. And as a coach, that's going to be a big deal. Well, they I understand that works really well, but then again, Miss Lisa and Debbiey's probably spent a half a day trying to reconcile and find stuff because of the way it's it's done. It's not their fault that things aren't getting turned in or whatever. You know what I mean? No, but it creates problems. It does create problems. Yeah. I'm talking all these people using it. I think it just needs to be a lot more restricted. I do. I mean, even to the point if you're out on a trip and you have to buy, you almost have to record what you're there
096for. How many kids were you involved? You know what I'm saying? Who you know, I mean, limitations to essentially a PDM of when you go there, like, okay, this is estimated cost of what it's going to cost there. That's how much each kid gets to spend. Keep it under this, you know, and you know, EO's approval prior to prior to that issue with some too. Uh this bill will be a lot more restrictive and uh I'll leave that to Dr. Hover to see how she needs to handle that next year. They come up with her policy to deal with it. You said 30 something. What was it? 10,000. There's about [Music] $10,000 that's unaccounted. That's why I'm going back to the very beginning. We vote. We need we need to we need to vote to
097pay that bill. It's like $10,521. When is that due? That deal that we're talking about, when was it due? I don't we don't know what these expenditures are because No, I mean, what month did it come through? This past month? No, it's been we it's been an ongoing issue. We've we've known about it. We've spoken about it to previous administration and it's just not been taken care of. But I spoke zero credit card. I spoke to the auditor about it this last audit and we're not to have a line of credit without outstanding balance. That is considered a line of credit. Dr. Be is a matter procedure. That's where I'm saying if if these aren't getting matched monthly and you see an expenditure that is not accounted for by a receipt or approved by approving
098official that card needs to be locked and you know either reported as fraud, you know what I mean? Something because you figure that's coming from the card. We have we have that system. We've put that system in place of you know getting the receipts turned in. We have that accounted for now. Do you know who had that card? But they each I've got to go back and find that expense because we just get one statement that has everybody's on there and it doesn't break it down. And when you pay your bill, they don't apply, you know, we put those reference numbers in there. They just apply it to your total balance. So I've got to go line by line on every statement and search our vendor payment history to find out what's not been paid.
099So there there's more than one credit card at issue as far as what hasn't been paid. It's not just on one credit card. Possibly. Possibly. I don't you know I've got to find Well, those cars are issued for convenience and if this takes more time on the back end it does just come over and get a check. It just seems like but you've already taken them all up. So that's a only two that are out Mr. Woods has and Brian have for emergency circumstances. They're good about all the others are locked in. Someone make a motion to approve the art delinquent harvest credit card bill for 10,000. Mr. Chain move [Music] second by Mr. Jones. All the first IO check I mean this going to be a whole new policy. Yeah, this got to be
100a huge policy here added to it. Uh, student insurance coverage proposal and that has an optional catastrophic uh student coverage proposal. What have they done in the past year? They use the catastrophic or just the language. I believe last year we picked up the catastrophic coverage. We got to have this right. So, right. All student every student. So you may make a motion to approve the student insurance coverage proposal 5,93733. So move by Miss Lesn I is that with the catastrophic effect? Yeah. With catastrophic. Yes. 115. Does that include the catastrophic bill? Did you get that miss le with the catastrophe with the catastrophic? Okay. uh fire and security contract renewal proposal do the fire inspections uh sprinkler systems and that type thing mandatory want to make a motion 4947 make a motion Mr. Ty
101second by Mr. All in first I 6 currently speaking invoice for professional services that you want to make a motion to approve 468672 what do they are speech they say speech services it's like it's like It's paid with federal money therapy to have therapy who came in come into the school. I got you. But we're not paying for this. It's federal money, right? It Yeah, we pay for it, but it's paid out of federal money or Medicaid. Make a motion by Mr. Chinese. Second by Mr. J. F. I 60. W Mills preschool services. We're part of that co-op. Right. 9,7462. Is that a motion there, Miss Le? I thought that that was Miss Linda. Miss Linda. I don't know if that's a motion or not. Is that who motion? Sure. Sure. You second by Mr.
102Adams. All in favor say I. I 3P Learning Incorporated. Reading eggs. Reading eggs. That's paper with federal. Is that correct? Yes. Okay. But yes, that's just what it's called. It's a reading program today. Okay. No. Motion by Mr. Adam. Second. Second by Mr. Child. The first I see 60. American Learning Services Invoice 3860 in space. We got a lot of stuff going on, don't we? We do. for this federal money at the end of the year. So we positive someone make a motion s by Mr. Ty second by Mr. on Thursday. Good lord, there's another page. Yeah. I can't have y'all two nights in a row getting late. Y'all get another studies weekly invoice. World study weekly. So, we'll make a motion to approve that invoice. 4,042.98. So, move Mr. Jones. A second. Second from
103Mr. Tucker. Is that you? Is that second? Sure. All in favor say I. I. Oppos 60. Batty group invoice signs professional development 3000 straight up. So I make a motion. When do we do when do we do this PD? We do it in June. There she is. When do we do this professional development? They're doing it in June. Doing it in June. Okay. I thought it was a Yeah, you hear me? Who made a motion? I make it. Mr. T. Second. Second by M. Jones. All say I 60. Sports stop invoice. Y'all dealt with this back in October. I think the bid was over $7,000 for baseball jerseys and pants and y'all cut it down to just replacing the ones that did not get returned. Right. We'll make a motion for 25816. So move a
104second. Second. Second by Patricia Cart. All in favor say I. Okay. Rodell invoice helmet reconditioning. We have to do that every year required. 374325 motion Mr. Adam second by Mr. Jones. All favor say I. Okay. The next one is Mobile Communications America. That was the radios that y'all purchased. Y'all uh provided uh were provided a PO for $48,000 something dollars. Uh and the actual invoice and everything after taxes was 53,60913. They y'all didn't see all of that. So y'all hold an additional 7,77383 with a late fee of 59579 making a total of 8,369. This was part of that grant. It was part of the grant, but no, this you don't have any more money in the grant. I know, but that was part of this. That was part of that grant. This this is going
105to be paid out of district. So we got d misled. Someone make a motion to approve this 8,36962. Make a motion. Motion ty second. All favor say I. Before we get another file on the lake fee. All right. Yes. U have petition for transfer of students. Uh Dominic Winthrow, Elizabeth Winthro, Athena Winthro, ages 11, 8, and six. uh of Pine Bluff to here. Is that correct? 25,000 to me. Sounds bigger than me. Have they ever been in this district before? H Have they been here before? I don't know. Have they been in this district before? Winthro children. Anybody know? Okay. That was the It says their address is in Pine Blood. the young be transferred to England. They're fifth, second, and first grade. Sounds like we get for a while. Good age. That's great right
106there. Want to make a motion by Mr. Ty. Any second by Mr. Adams? All in favor say I. 60. There should be a sheet. Oh yeah, sorry. [Music] Okay. I don't think they have to, right? They turn it in before. The resident district has Okay. Uh, next thing was the new hires. Thought we had a special ed teacher coming in tonight, but we don't. Just need to confirm the superintendent's contract that y'all person that y'all employed last night. I think Joy has a motion. We approved the manual contract, but uh we didn't have in there that it' be $500 a month for the car allowance and $100 a month for the cell phone allowance. And then if she comes early before July the 1, we're gonna prorate the daily uh payment salary for that. So
107I'll make that informative motion. Mr. makes a motion. Need a second. Second. Mr. G. All in favor say I. I. 60. You ready? You good? You almost like you read that out favor. I didn't correct. Lost one of my resignations. Uh we've got Blake Benson, uh Brent Sherman, and the prek director. What's her name? Melinda Clark. Belinda. Belinda Clark. Belinda Clark. Somebody move accept those resations. Make a motion to approve the three resignation as spoken. Miss Tucker makes a motion. Second. Second by Mr. T. All in first I refer.