001May P Ridge School Board be to order. We'll start with the pledge and then we'll have a moment of silence. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. [Music] Amen. All right. Welcome to the May board meeting. We always start out with the consent agenda. Are there any [Music] questions? All right. And with that, I'd like to make the recommendation that the consent agenda, financial report, and board minutes of the regular board meeting held on April 11th, 2022, and a special hearing held on April 15th, 2022 be approved as submitted. All right, we have a recommendation. Do we have a motion? I'll make the motion. Have a motion. Do we have a
002second? I'll second. Motion to second. Any further discussion? All in favor? Up next, we have some recognitions. And we have our boys and girls track teams here. And I would like to turn it over to Coach Travis. Oh, there he is. Thank you, sir. Will, we have our boys and girls track teams and coaches. We all come up to the center of the room in the middle, please. Um, it was just last week, I think Coach Wade and I were talking about nine years ago, our track practices consisted of running around our school on the sidewalk. Um, we didn't have a track and in the last nine years, our track programs have combined, I think, now for 10 state championships and indoor and outdoor track and two state runnerups. Tonight we're fortunate enough to have
003two teams with us that we're part of. The girls were our state indoor champions this year, finished third at the at the state track meet last week. And our boys were also state indoor champions in January and are now backto back outdoor champions. Won it last year, won it again this year. So I'm going to turn it over to Coach Wayne to talk a little about a little bit about her team and then coach up. All right. First of all, thank you all for having us tonight. It's an honor to be here. Um, I'll go ahead and introduce my girls first. I have Madison Sims, Tamag, Riley Rays, Ally King, Ava Pippen, Trinity Fox, and Riley Gilbert. Um, our coaching staff that we have with us tonight is Coach King. Sorry, I wasn't loud enough.
004Um, Coach Gy, Coach Hall, and the boys coach, Coach Upton. Um this year our girls team uh took 15 girls to the indoor state meet and we became a state champion in that. I believe it's the fourth year in a row without co taking taken away from it last year. Um this year this girls won just about every meet in our in our division that we went to. Um they're very successful. Uh we went to district and we took about 30 girls and we finished first and I believe it was 100 points was second place. So we had a really good season. Um scored a lot of points. Um we went to the state meet last week as said. Um we took 15 girls I believe 14 15 girls. Um we finished third five points
005behind second. Um so it was a great meet um for them. U we're very proud of them. We appreciate all their hard work and everything they give to our community. [Music] I'm Jason Upman. I'm the boys track coach here. I just like to recognize my team here. This is Isaac Cruz, Troy Ferguson, Caleb Neil, Patrick Elliot, Owen Reynolds, Sebastian Mulligan, and Ten Grant. Um, we had about 45 boys throughout the year. Um, one of I feel like one of our biggest achievements, we were able to go to two or three meets with that many boys and have them all entered into an event. Um, we won a couple of those meets. Um, took 18 boys that qualified for state. Um, we ended up winning the state championship, scored 105 points to Magnolia 64, and uh,
006we are sending seven boys to the meet of champions this Wednesday in Russellville along with two girls. Welcome. So, it's been an awesome two years here. Um, I'm blessed to work with a great bunch of [Music] guys for the newspaper. Perfect. [Music] A little bit more. A little bit more, please. [Music] Thank you. Congratulations. [Music] All right. Up next, we have we're going to recognize three of our board members. Um we have um you know, in I guess two weeks, um we're going to have three board members come off. Um we have Mr. Miss Wood and Miss Button um from Buer School District. I would just like to say thank you. Thank you for your time. I know Jenny, you're over three terms. Sandy, this is your second time on the board at two terms.
007And Jeff, you've done more than one term with us. Um you know, from the rich school districts and our community's heart, thank you. Thank you for serving us, being there for our kids, and honestly leaving our district in probably one of the hardest times we've had due this pandemic. So, you're very much appreciated, and your work will go on for years to come. So, thank you so much. Thank you. [Music] All right, moving on. All right. Um, up next we have our um we have every three years we have to approve our district financial advisor. For years we have used um Bearsly with First Security and we have Mr. Lovely. So Mr. Well, thank it's my pleasure to be here tonight and uh thank you for the opportunity to present the renewal of three-year agreement.
008Uh Keith and I were visiting uh before the meeting. I think I had been servicing uh the uh school district for 13 years and uh Mr. Buster worked with my boss worked with the district uh before that and he's the one that started the black pent uh tradition. So, uh, you can thank him for that. Uh, and I think I may have had a little color in my hair actually when I started 13 years ago. But, uh, we've had a very, uh, great relationship with the district the last six years. Uh, we have been able to take advantage of, uh, the interest rates, uh, that were available to us and over those years have refunded several of your bond issues, uh, and saved a considerable amount of money for the district. So uh we have
009been fortunate uh to go through that. Um probably in the last six to seven months interest rates have increased uh for our part probably about 100 basis points. So we're a full interest rate point higher uh than we have been. So uh it's going to be a little more difficult now. the uh refundings and everything are pretty much uh gone for a while, but uh hopefully we'll be back someday. This agreement that you're looking at tonight outlines all of the services that we provide to the district at no cost. And these are the things that we do for you 365 days a year. uh and uh ranges uh providing information to the district to uh dealing with the county state department of education. Uh if you experience a roll back uh which you have um
010our analyst Michael Dobs always review those make sure that the calculations are done correctly. Uh we work with you through millillage campaigns. Uh it's everything that we do for you. A lot of times the things in this agreement you as board members may not actually see that's going on but these folks do. Uh we work directly with them. So this just outlines those services and like I say it is at no cost to the district. part of this agreement you will see in there a fee schedule which locks this in but uh July 1st will be 15 years for me with the company and that fee schedule has not changed in 15 years so uh it's kind of a non-factor but nonetheless it's in there uh and would be locked in for the next 36
011months be happy to entertain any questions uh that you might [Music] have the absence of that. I think you have a suggested motion there as a part of your [Music] documents. Are you ready? Yes. Okay. Um, with that, I'd like to re make a recommendation to employ first security barriers as the district's financial advisor for a period of three years affected effective as of the date of adoption. We have a recommendation. We have a motion. Make a motion. Have a motion. Do we have a second? I'll second. Second. Any further discussion, comments? All in favor? Thank you very much. Thank you. [Music] We will send you copy of this folks. Thank you very much. Um, I personally uh have uh relished this opportunity to work with the district and uh our company truly appreciates the
012opportunity that we have been afforded and certainly look forward to many years to come. Good luck and enjoy retirement. Yes, sir. Thank you so much. Up next, we have policy adoption for the 22 23 school year. You know we did our first reading and second reading and are there any questions over what we have everything is everything is following yes our code entertained and rules and [Music] regulations really don't have much choice do we okay all right with that I'd like to make the recommendation that we approve the policies for the 22 23 here as presented. We have a recommendation. Do we have a motion? I'll make a motion. Have a motion. Do we have a second? Second. Motion in a second. Any further discussion? All in favor? Any [Music] oppose? Next on the agenda
013is school choice. in May every year. Um we look at our school choice applications. Um the number of applications is very similar to last year. Um we currently have we have 88 applications this year. Last year we had 82. Um and again the vast majority of them are in kindergarten which is where we would like to take them so that they can stay their majority of majority of the school year with us. Part of that Arkansas school choice act of um 2015 is about capacity. We are not at 90% capacity in any of our buildings. So um I would like to recount that's part of it is the um is bringing kids in and out of district we want to. So, it's at 90% capacity. It used to be where it's per classroom, but now
014it's gone to building. Yes, it goes either way. The only grade level that we were close in was um fourth grade and we you already have on the recommendation to hire another fourth grade teacher because we were only one child away in fourth grade without taking school choice in. So, the probability of okay and I do not want to start a school year with 27.8 eight kids on average in each classroom for one to go. So we will be fine with teachers teacher ratio and building capacity as well. And on the school choice they do they have to do this every year? No ma'am. Once they're in once you're in you're in unless unless you break enrollment. Okay. And you're good with the kindergarten amount? Yes, ma'am. We we have anticipated that. Okay. I think
015we currently have 100 around 130 that are enrolled. Some of the kids that are on school choice are part of that number. We just haven't officially brought their their number in off of the not zip slip but the online right program that we use. Okay. Yeah. Last year we were around 20 or [Music] choice. All right. With that, I'd like to make a recommendation that we approve the school choice applications for the 22 23 school year as presented. We have a recommendation. Do we have a motion? I'll make the motion. Motion. Do we have a second? I'll second. Second. Any further discussion? All in [Music] favor. Up next, we have some additions we would like to present um to our stipen schedule. So, I will turn it over to Miss Markville. We have a few
016things that we brought to the PPC in um few weeks about a week or so ago to get their approval and go over these changes. Um the first thing is on the salary schedule correction. This is the columns and the headers for junior high and middle school assistant principles. Those are just typos that have been incorrect for this school year. So you can see that the on the assistant principal scale that the junior high should really be where the middle school is printed and vice versa. So just to let you know we need to adjust that. We'd like to add as far as what we're really asking for today is the siphon additions. We want to add esports coach. Um the description is the head coach is responsible for overseeing all aspects of the program
017as well as supervision of student athletes and organization of assistant coaches if applicable. We don't have an assistant coach for this program yet. This is our second full year to have esports and we feel that it's grown to where they don't have a day in school day. We don't have a period outside the school day in which to meet. All of it's happening before after school as well as all the meets and competitions uh are after school hours in addition to their normal teaching duties. What's the like the other coaches? This is equivalent to an assistant coach type. So that's pretty prominent for minor what we call minor sports, right? Comparable to surrounding in our co-op. Okay. Actually, we're actually a little better to be honest with that one. So we have such great interest.
018Um the next one is a nonathletic assignment adjustment and it's right now we have a siphon that's listed as AP test coordinator. What we'd like to do is change that to AP/ building test coordinator coordinator. Coordinator of testing security materials and implementation to ensure quality and national and state assessment. A coordinator will follow established guidelines of the college board and DESIE to ensure fidelity and testing. The building test coordinator will assist as the principal ensuring fidelity and testing for local, state, and national assessments. We'd like to add this, the AP coordinator. We've had there's um extra rules and guidelines you have to follow as the AP coordinator, including submissions of um testing accommodations that have to be filed every year. So, it is a lot of work. But the building test coordinator is a piece
019we'd like to add for those buildings that don't have assistant principles. So that would be the intermediate and the middle school. Right now I have to use u teachers and a lot of the work because of security can't be done during the school day. And in the other buildings that have assistant principles, assistant principal serves as testing coordinator as part of their duties and that's a very normal situation is to have your assistant principles serve as testing coordinators for the building. Um Miss Taber is currently our district testing coordinator. They report to her, trained by her. But this addition would add for two um spots, one at the middle and one at the interate where they don't have assistant principles to assist with that testing duties that are going to be on school [Music] day.
020And the last one that we'd like to add are new these are academic siphons that we have not had in our district before. um these are in line with um the PLC process and philosophy and it's really giving teachers that internal leadership role without there's a lot of teachers who don't necessarily aspire to be administrators but want to have that leadership role and building that leadership within from within. Um the descriptions are pretty lengthy. Um let me read them to you and then um I'll take any questions. The top part is the ask and both would be listed on our salary schedule page and the bottom two columns are qualities to which to use to um for principles of the district to help find those right people the qualities that keep you successful. So a
021building learning coordinator is a full-time teacher who works side by side with the principal building leadership team teacher teacher collaborative grade level team or content teams helps coordinate the work in the district leadership team meetings and with the with that of the building leadership team enhance teacher and team capacity to improve student learning. Focus on improving the effectiveness of each team and provides detailed support when teens struggle. We are wanting to do or this position would have a half day substitute monthly to attend district leadership meetings, a $3,500 stipen which is in the line to our formerly master teacher position that we had had in the district before and extended contract to allow for that collaborative piece to extend for professional learning and to support the um buildings. The team leader position be one per
022campus. So five of those positions. The team leader position is a full-time teacher who ensures the team members are clear about the focus of the PLC collaborative meetings. Provides clarity of the data and student work required to be prepared for PLC needs. Communicate and collaborate with the school leadership team beyond leaders grade level and subject area. Monitors the school continuous improvement plan and makes decisions for the school based on every team in the school. $1,200 st and 195day contract which is five additional days for the same reasons professional learning that's required to be proficient in these roles and to lead professional learning for other teachers. We believe we really um talked about this we talked about in the PL TPC that to really take and increase our ask the focus on teaching and learning that
023these roles will just assist us in that process and really try to build the capacity of our teachers that aren't necessarily like I said making that jump to administration. They don't want to leave the classroom but they want to grow themselves and they want to support their colleagues. So that's our ask. We would like to do u five team leaders per building. That would be if you were talking about the high school representative of the four core in an elective is kind of the thinking for that. And at the every building that doesn't operate like in the junior high school the K6 will uh pick based on like so many per grade level like 23 24th whatever equals they'll everybody will have five slots. The team leader positions will be coordinated and worked with the
024principal will work with their uh with us to help select those and the building learning but primarily through the principal's needs and what is needed for their PLC teams can be very different. So they'll lead that um mutual selection process and the building learning coordinator will be u partnered with either Miss Taber or myself and the principal helping them decide who would be the best fit. So you can see the qualities are listed below. With the addition of these stipens, we worked with our attorney to get some language because we want these stipens to really, like I said, grow teacher leaders, grow from within, keep our um rising stars engaged in the learning and help lead their colleagues. But we also want to ensure that stipens aren't something that you inherit. You're no longer doing
025that to the level of expectation that they aren't automatically assumed to be on your on your contract year to year. So that two next paragraphs on the bottom pages really apply to all contracts and extended days. Just some language that says that every year this is evaluated and these aren't all sides aren't meant to be long-term solutions. If you're not doing a job anymore, you shouldn't be receiving that compensation or additional dates if that's so um our attorneys looked at that language and said it was fine to put on all bottom of our schedule. So PPC did meet um first week of May and unanimously voted. We're comfortable with these additions and changes. So we wanted to bring them to you tonight and I just talked a lot so many questions. So when you presented
026this to the PPC, yes, did you have a lot of interest in these positions? They were very interested. Um first of all we took these um these proposed options to our current structural facilitators to get their feedback on that and then the principal group we got their feedback went to the PPC committee they were very interested they see the work of the where we're going and the ask the ask gets higher we need to support that that's our that's our goal they were I think they were pretty excited about supporting people who are really interested We're seeing that opportunity. How do we think it's going to be perceived from teachers who have co-taught or been um a co-orker to now having somebody who who they've worked with hand in hand now kind of how do
027we perceive that going? Oh, we already have building leadership teams and guiding coalitions and everything that you know that are teachers that are part of the the leadership teams within their buildings. Um, now we're going to have the opportunity to give them some more days and pay them for the work that they're doing. Okay. It's really a model we have in place maybe without the more informally and informally. So, just formalizing the process. Okay. And if we're going to ask more, we need to follow through. Absolutely. Okay. I don't think to answer your question, I don't think it'll be a big adjustment on the school. Okay. And it's five per campus. Five per campus of the team leader and one per campus of the building learning coordinator. Okay. And then did we talk about the
028process if if somebody gets in and you like you said, I know the siphon doesn't follow, but if they're not fulfilling the role or if there's some confusion with them signing on and it not being what they thought it would be, do we have a process to formally handle that? So that way, so that's the purpose of that second language is to evaluate that annually. The anticipation would be you're in that for a year because that's on your contract. But if there were extenduating circumstances, I think you'd handle it just like any you probably want to start with some kind of agreed upon since these people selected this role. I mean it's not something that you have to do the above and beyond that you come through some kind of mutual growth plan per se
029or let's work through what's the concerns first before we went straight to I don't want that on my contract more. I think we follow a similar rule to test but not wouldn't be leading to to dismissal because this is a portion of the contract. Right. I just want to make sure that we left verbiage in there so it's not same together. I guess it can be terminated on both ends, you know. Okay. the the the stipen and the days and everything and you know we may have someone that wants to do it for for one year and they realize it's not what they want and everything so it can that that part of it can be pulled off again it won't affect your teaching contract and no retaliation that was mine if if they get
030in and it's not what they expected then being able to be like okay this isn't what I thought it would be I want to be back in the classroom full time it's not if you resign you resign tomorrow you can back out of the happen. No retaliation. Oh, absolutely not. Okay, perfect. That's why I think it's to have a sip versus that's your role is is your only sole role defined is the purpose of the site is to allow for that. Exactly. Okay. And honestly, what's best practice would be that you did rotate it every so often so multiple teachers had the possibility to grow and learn and take that you know internal. [Music] Okay. Other questions, comments? With that, I'd like to make a recommendation that we approve the addition to the staffment schedule
031as presented. Have a recommendation. Do we have a motion? I'll make the motion. Motion. Do we have a second? I'll second. Second by Mindy. Any further discussion? All in favor? Did you have that? I did. Okay. Thank you. [Music] Um, up next on the agenda, um, our approval of out of state trips. I got with Coach Travis over summer trips that our athletic team can take in our band or anyone. And we have girls basketball and volleyball that are going to go to camps out of state. And I know they're not as far as go in Arkansas, but you are technically crossing that the imaginary line. In basketball, we've got June 2nd to Cassville, Missouri. June 8th through 10th to Pit State, Pittsburgh, Kansas. June 9th to Castville, Missouri. June 13th through 15th to Spring
032Springfield, Missouri. June 16th to Castville, Missouri. June 22 and 23 to Jofflin. June 23 um to Castville, Missouri. And in volleyball, July 18th through 19th um to Joplin, Missouri. and July 25 through 27 to Branson, Missouri. We have three of these trips that are overnight. We'll have the appropriate chaperoons and all that good stuff and all school rules to be followed and everything. Um, this is great opportunity for kids to grow, build their skill set and and grow as young adults. So, are there any questions? All right. And with that, I'd like to make the recommendation that we approve the out of state trips as presented. We have a recommendation. I will make the motion with all school rules following. Do we have a second? I'll second. Motion to second. Any further discussion? Who's paying
033for for these overnight stays? Oh, it all comes out of the athletic budget, the team's budget. So, they're okay. Not operating. Oh, no, ma'am. Okay. All right. Any other discussion? All in favor? All right, up next we have our annual renewal of our SRO agreement 2023 school year. Um, our looks a little different. Um, we had act 551 uh passed and it requires a standardou for our SRO. What it comes down to at the end is the job descriptions and the responsibilities are all the same. Um the one thing that we have is a um compared to last year, last year we were $136,000. This year it's $141,533 due to their step increases and things like that. Um so that is that it comes to a total of [Music] $141,533. Um that still leaves keeps
034us with three SRO's. We pay 83% of the um officer salary, the other 17%. Um the city takes care of that, covers them for um summertime basically when they're when they're not on campus. So they do a wonderful job for us and they are vital to us making sure that we have a safe environment. Are there any questions? Benefits provided by the city. Correct. Yes, sir. Yeah. It's literally a park service, city tax, benefits, insurance, everything. Salaries, vehicles, ma'am. Vehicles. Yes, ma'am. Everything. Yeah, we we we just write one check mark for And then do we break it down how the SRO's which schools they're at? Do they all three of them travel between all of the schools or We have one SRO that does middle school and ALE. Okay. We have one SRO that
035does intermediate primary kind of like a K a K4 SRO and then we have a 712 SRO. Okay. That rotates between the junior high and the high school. That way we're kind of keeping the age ranges. Perfect. Thank you. [Music] Very good. All right. Um with that, I'd like to make the recommendation that we approve the SR the school resource officer agreement for the 22 23 school year. We have a recommendation. Do we have a motion? I'll make a motion. Motion. Do we have a second? I'll second. Motion to second. Any further discussion? Yeah. Quick on the draw. All right. Up next, we have approval for cheer camping, performance, and competition items. Um it as our program has increased the the amount of purchase is above a micro purchase now and so it requires approval.
036Um Miss Hurst and Coach Travis reached out to three different companies. Is this in y'all's package? We were doing I thought food services am skip one. It's behind Lexia. Behind the Y. And then the school specialty curriculum. Yeah. Okay. What about that? No, that's [Music] my moving point about being out of order. I don't know if that's fixing. Um, you know, we're above a micro purchase now. This is for grades 7 through 12. It's everything that you use from backpacks to travel gear to the purchase of extra uniforms and everything. The bid comes out to $41,291.64. That does not come out of operating. That comes out of the activity budget where they raise the money and everything. And so, um, that seems like a lot, but honestly, it's within that range every year. How many
037grades does this cover? 7 to 12. And are they all getting the same stuff or is it broken down by by squad? It's broken down by squad. Yeah, high school is different than seventh grade to be honest with you. Yeah, but it's all we're ordering it all as one lump sum. Some of the stuff is optional like they may choose to get two backpacks or they may choose to get so some of it is optional. The kids can get this booty, you know, that kind of stuff. Some of it is this is what we want to get if you're going to be on the team and some of it is optional. I think most of them go ahead and get the stuff. But so not every kid might not get the exact same thing, but
038it's because they they chose not to get something. But this 41,000 when you say optional, that's at their expense. The it still gets fundraised for all their fundraising opportunities. They can still get those optional things, put that fundraising money, too. Okay. Okay. Now, is there more than just this one page? Cuz there's no items. It's just the amount. Am I missing? It's on here. I think it's on. Yeah. So, um, when they when the companies they all merged with each other, those cheer dance organizations, they merged with their camp companies to form the varsity brands. So, where you used to be able to order things separate like your shoes from this vendor and your skirts and tops from this one and camp clothes from this one. They merged to one brand, right? But I'm okay
039with that. But [Music] $41,291.64. There's nothing listed on here. Are you on a spec list? I mean, okay. That I mean, am I No, usually we have it broken down as to what we're what we're agreeing for purchasing, whether it's pants, skirts, shells, whatever. I mean, if you can tell us what that is. I I mean, I don't want to table this, but if you can tell us what that is and it when they when they went to try I give you from memory what the trial. So the parent trout meeting it would be um bows. It would be it would be from top to bottom. So shoes, socks, bloomers, your practice gear, which probably three pairs of shorts and three tank tops per girl would get. Um this is what listed tryyouts. Uh pom
040poms, bags, any replacement uniforms. So if you team grows or different size athletes are on the team, we're going to order top and skirt adjustments depending on the sizing range. Um and all those replacement pieces, but we can probably give the breakdown. How [Music] about we hold off and do this at the end and let a little bit more information. Thank you. Yes, sir. and Michelle are wanting I think they break. Okay. Oh yeah, we can go to the end. Okay, fine. Um, next we have our student services report, Mr. R. Okay, I'm going to start with um maintenance and um at this point we have uh pretty much completed our uh weight room project both the indoor facility and the volleyball uh the junior high weight area. Um we did have um one piece
041came in. Um we installed all of it and then just as we were wrapping up the installers got an email and said one piece had been recalled uh as a little plastic piece on top of it. So they loaded those up last week and we expect them to be here towards the end of end of this week. U but all of the weight equipment is is in. It's all functional. Um uh we can use it. It's it's it's it's a little safety piece um that we have. I I I think the feedback that we have received is that uh our our coaches and athletes are really enjoying uh what we've done and we're very appreciative of uh of the changes and we probably should have brought some pictures or taken tour, but it's it's really
042phenomenal the way the way it turned out in both places. And so we've got a little cleanup there to do, but but that project is is somewhat done. Did we get all the air conditioner stuff at the junior high taken care of? Is it all done? No, ma'am. We're still waiting on parts and stuff to come in to finish. Okay. Are we expecting that to be done by summer? They're they're hoping to get the parts in in June. Okay. And hopefully we'll be done by the time school starts. Perfect. Okay. That's what we're wanting to do was over the summer during the summer. Same thing. Same thing just because of the safety. Yeah. They're going to start your roof project um 26. Yeah, the day I know the day we got out, but I didn't
043know if we were still waiting on parts for the air conditioner to be able to do that too or if we were good to go. I think we've got we had 41 total units at the junior high. I think we're down to to 16. Okay. To finish there, I think nine at the intermediate building. Okay. And it's just parts trickling into the warehouse. Perfect. Okay. Thank you. Um, other than that with maintenance, we are, you know, every year we do those kind of uh, inspections, boiler inspections, gas pressure testing. Now, at the high school, we test our elevators um, uh, twice a year. And so, we're just setting up all those kind of year-end tests that we have to have done by by June 30th. And so, uh, that stuff is is going on, our
044fire suppression systems, uh, plumbing hood, just all of those things. We're getting all that scheduled. uh and organized so that we've we've got all that to the state. We did have the state walks through our our facilities twice a year and so they came in the fall and then they came about two weeks ago. We walked uh all of our campuses. Um they made special note to talk to the middle school uh cafeteria. Uh the ladies were eating their their lunch prior to serving lunch and they just got done walking through the cafeteria and they just noted how phenomenal uh the cleanliness of the cafeteria and how spotless it work and they stopped and made a special point to talk to to those ladies. um um there we don't anticipate um you know anything um
045there in in our report as far as being out of compliance uh facilities wise with with the safety facilities division or anything there. We we've made some some changes coming along the years as we gain feedback and and we're really good with compliance right there. Um, in food service, we have an April ending balance of $482,000 or $482 83655. Um, so we're really healthy in our our balance and food service. Uh with that, um Miss Julie is um currently getting and working on some uh props that we we've got some ovens that we're going to need uh to replace. We've got some additional equipment that we believe will help make our uh each kitchen more efficient, allow for better safety uh for our our staff, and allow us to uh improve our our products. And
046so, uh, she's working on putting together a list and gain required quotes and even things there that we will most likely present to the board in June. And so, that's something that that that is coming up. But, uh, she's done such a good job there with the extra money from from COVID and the pandemic and all that that we've got to we've got to get balance. Um and then the one thing that we've been talking about kind of month after month and we finally got our our update after the board meeting um in April and we weren't just overly thrilled about it but we got it uh was summer feeding and uh you know we had kind of uh been prepping that we could do summer feeding through uh June 30th and USDA and child
047nutrition came back and said u your your free meals end when the school year's when the school year ends and so they shortened it to May 25th. And so, um, that creates a little bit, uh, of a challenge for us. It's it's not what we had predicted. Uh, it's not what, uh, um, we anticipated happening, but we have, uh, we applied for eight waivers with USDA and, uh, child nutrition. Uh, seven of those waiverss expired June 30th and the eighth, the one that we needed to run seen in the summer for that month of June expires on May 25th. They came came back and told us so. They showed their time frame. Um, two two requirements for seamless summer that you have to to meet you have to have 50% of your student body that
048would qualify for free and reduced lunch, which we do not. We're well below the 50% mark. And then they have using census data they have what's called area eligibility. You have to have 50% in your area to qualify for free lunch and we are well below that as well. So um the single s option that we've been using over the past several years. We don't qualify and we we knew at some point this date was coming but it's a lot sooner than we wanted it to. And so uh with that Mr. Martin you want to talk about what we'd like to do with that. Um we met with Boys and Girls Club. Um they're one of our biggest um customers for um the summer program, summer feeding program. And what we would like to propose
049is the Boys and Girls Club is going to pay or reimburse food service for um for their meals through um they're they have a grant I believe through Campbell Soup for Epsico. And what we would like to do is to cover the the remaining cost out of operating to make sure we feed our kids through the summer. Um we can afford it. It'll be around 25 25,000 give or take a little bit. Um but we can also during that time, you know, if a child is on prem and reduced lunch, we can send that in for reimbursement. If you're on reduced, we can send that in for um for that as well. and the district will cover the cost of being out of operating to run the summer program from I believe June 6 through
050the week of the 4th of July off the week of 4th of July and then the week after that through I believe June 29th or June I mean July 29th sorry about that. So, and that way it's it feeds during the um boys and girls club sessions and it allows our families to come to come get um free meals if they need. Is it about 180? No. Are we feeding about 180 a day? Um that's it. It averages between Yeah. about 125 to 175 a day. Um give or take a little bit. That's a that is a good service that we have and I don't want it to quit. And it's unfortunate that we do not qualify for the um seamless summer option, but I think we're in a position where we can um continue
051to provide that service this year for our families. I appreciate it. [Music] Are there any questions? I mean, we don't need I just want to inform y'all um that we'll be doing that. Um Julie will um stretch the dollar as far as we can to make sure that the the cost of the districts as low as possible, but I think it's something that we need to do for our students and I appreciate you guys doing that. It says that we need um a motion for the summer food program service. Do you not think we do? Oh yes, ma'am. I'll do a motion. Okay. I'd like to make the motion that we pay for our single summer option out of general operating to cover the mil families through the um summer of 22. We have a
052recommendation. Do we have a motion? I'd like to make that motion. Do we have a second? I'll second. Any further discussion? All in favor? [Music] Um up next we have Miss Taber. Any curriculum and instructions? [Music] In February, we um presented to you some changes to our course offerings um 7 through 12 in regards to honors and retitling that to advance and taking away the preamp title. Um and I'll let you know that we start our work of vetting the preview resources that were going to be offered to us through the state. Um so since February, we've we've done a few things to vet those those resources. There's a state sponsored preap program that we um have the ability to uh participate with. And just some brief information about that just to help you and
053our parents understand what that means. Uh the pre resources that it's a framework so it's not a curriculum, it's not a um daily lesson plan, but it's a structure that it encourages teachers to use. Um, and the idea is that it allows all students to engage in rigorous learning so that we're growing our students every day. Um, it provides supports for students at all levels to make sure we do that. They've been reviewed by the Arkansas Department of Education, Department of Elementary and Secondary Education. Um, and they do a lot of work to assist teachers in using them, which is really nice. It's not just a a book that they're given and and that's all that they ever receive. Um there's some online resources, some calibration resources where they can look at an assignment that
054was given um with a certain standard that was applied to it and they are kind of coached through how you might give students feedback on that assessment or that assignment. So we're helping our teachers to align um that level of rigor and those standards. We also have um as part of our state sponsored uh program training for teachers and leaders to use these resources and the um strategies that are embedded within them and formative assessments that allow us to kind of calibrate our work. If we are if we think we're getting our students to a certain level of mastery of the standard, let's test that against something that's nationally normed um and that students across the country are using with different feedback. So we spent some time with our teachers and our campus leadership and
055got some feedback. We visited two other campuses or sorry other districts who have piloted these resources to get some feedback from teachers who use them. the teachers uh that we spoke with within our district and also outside um for that outside feedback believe that those courses that are listed there English 9, English 10, algebra 1, biology and chemistry uh were aligned to standards for Arkansas and at the level of rigor that we would like to achieve with our students. The formative assessment with data disagregation they really like to help with instructional planning and it's immediate. So those assessments um when a student takes them that data goes straight to the teacher by question um and broken down by how they responded so they can help those teachers plan. The framework is very flexible so it
056allows them to meet students needs um and layer with our other instructional resources. So our goal is to use this as one other tool in the toolbox rather than the thing that we're doing. Um so it works nicely with our illustrative math. works that it layers on what our teachers are doing aa with wisdom. It allows them to be part of an expanded network of teachers for collaboration. There's other districts in our area who are utilizing, but also um they'll have access to a nationwide collaborative for these courses um to do some online networking. And then the shared principles that are crosscurricular, which is um really nice, especially at the secondary level. You don't often see teachers across subjects collaborating and finding common ground. Um but all four of these things are built into each
057of those courses. So English, math, and science. Um that practice of close observation and analysis. So digging into resources, digging into sources and and trying to figure out how to interpret them and use the data, higher order questioning, evidence-based writing, um and academic conversations. And so this will allow our teachers, whether they're teaching that alpha 1 course or that English 9 course, to collaborate and really make sure that our students see how it's not just when I learn alpha one when I'm sitting in that class, but those skills transfer over to my other courses. So our teachers um in those courses and those are sponsored by the state have asked that we sign on to participate with um College Board and Arkansas to gain access to those resources. So, we wanted to update you on
058that. Um, they will still maintain those titles and our pre what was a preamp course will be called the advanced course and our teachers will have access to these resources to differentiate. Um, but we will use this for all of our students. So, it's going from pre to advanced. The the advanced course um that our students are taking will be called advanced instead of yes. Um, and then some resources that we're using in all courses are now titled creating. So, college board has trademark the time the term. Okay. Yeah. Make sure. Yeah. It's gonna be used in a different way than what we're used to. Okay. Yeah. The other two updates I have for you guys are actually um approval purchase approval purchases. Um the first one is Lexia core five and power up. Um
059it's really a very similar product both from Lexia but core five covers grades K through five. Power up is for grades 6 through 8. We have used this in our district for two years now. We were actually able to fund it with a grant from the state for the first two years um in grades kindergarten through 4th grade. And that grant has expired. We've applied again. We haven't heard yet if we're going to receive it. Um but we added it to our middle school and junior high this year because we had really good success with it that first year um in the primary intermediate. So now that we are adding on uh we'll have four canvases and we no longer potentially have those grant funds. It is now a purchase that has to be approved.
060Um but we use this in tier one instruction provides that literacy the foundational skills and comprehension skills for our students. It's adaptive which is really important for our teachers. It's really difficult to hit 30 students where each one of them is every single day um in their literacy development. And this kind of allows them to do that, but also monitor their progress. So, it's not just something to put them on the monitor on the computer and move on. The teacher has access to see how students progressing. Um, so we use it at tier one, but we also use it for tier two when our students are struggling, they need a little more practice, a little more intervention, it provides that to them in real time, which is also really difficult to do when you've got
06130 students who need that in real time in different ways. Um, so this kind of allows the teacher to monitor that progress, but make sure that every kid gets what they need. Has some offline resources that we can use. our students in virtual and um our on-site students both have access to this. So, you have the quote in your packet. Um it is $11,900 per building. So, our total is $47,600 per school year. Um like I said, this will be our first year that we had to purchase it with our own fund. Um but we are asking to continue that use for another year. Let's talk about option one and two. Yes, they provide Yes, they provided multi-year options. So, our plan for that, we know we can save some money, but we are then
062locked in for a number of years. And so, our plan, this is our second year. Our plan is to go one more year. Um, especially in our buildings where we've only used it for a year to really dig in and make sure that it's going to be something that we want to keep longterm, that we're seeing continued growth. It wasn't something that our kids just latched on to early on, but we can use it long term. Um, and then look at those multi-year options after this next year. So, you're just wanting one year then you're not wanting to do the the multi-year work paid for out of Yeah. Our um state categorical funds as funds um will fund the middle school and the um junior high. I'm hoping to use title one funds for our
063primary unless we get the grant and then we'll adjust that. Okay, great. Sounds good. And we have the data to back up that it's working. We're seeing some really good growth in in the primary especially in the second year. And our intermediate this year has started to see the connection between our growth in math and connected to Lexia. Um so one more year before we dig in for this. That's good. Okay. Um the second purchase that we're going to ask you to consider, we have spent some time wrapping our heads around how to serve our students who need an additional layer of intervention when it comes to reading. Um and that in education is that tier three. So that group that you know after that class initial classroom instruction they still need more support. those
064small group activities is helping, but they're not quite there, but they've got multiple years of learning to make out for. Um, and so we spent some time and actually our student services team, Miss Cook, um, did some site visits in other districts. Um they took some of our current staff who's providing this intervention to those locations to watch um fire being utilized in the classroom and spent some time vetting it and found that it was really um for those that had been using it very beneficial. It was showing some some potential for their students. This is going to serve our students um in special education. It's going to serve our students um who have characteristics of dyslexia. Um, and it also just like Lexia meets the state guidelines for literacy interventions, which means that it's
065been vetted by the state as well, which is really helpful. Um, but this this purchase um for the first year will be a little more because we're purchasing some some resources that aren't consumable that will be used in the classroom. Um, so you have two boats there. Um, but all of it together um is 24,000 sorry, $28,836. Um, and they're separated because we're looking at different funding sources on those. Um, but the idea is that most of that cost is a one-time cost for the materials, the curriculum and then from year to year we'll have to purchase the consumable student materials. So, the first year will be a little more than those years after. Sure. I'm sorry. No, I'm sorry. the first time that this is a K12 and serving our students in the program
066especially for our dyslexia students and our students in resource um literacy resource minutes in English language arts we've had to like piece we do this we've always approved but now we're going to have a K12 system for literacy so we're really excited about that sounds great they did a lot of research sorry no so why is it broken into two quotes um we broke it into two they asked for um the resources that would be needed for our special education program separately from our our tier three students who aren't served under that program. Um, again, making sure we have the funding sources. Okay. But we're looking right now to use our categorical funds for administration as well. Okay. Yeah. And when we're over $21,600, we're above a micro purchase. And so that requires board approval.
067Even if you take the two separate, at the end of the day, you still need to combine. The district is making one purchase. Okay, sounds good. any further. Thank you so much for your research and efforts. Oh, the team did a really good job on looking into that. Thank you all very much. All right. Um, I'd like to make the approve make the recommendation that we approve 45 power up with a p purchase price of $47,600. Have a recommendation. Do we have a motion? I'll make a motion. A motion. Do we have a second? I'll second. Any further discussion and comments? And that's coming from Esser Funds, right? ESSA funds. ESSA. Sorry, that's Thank you. ESA. Okay. ES. All in favor? And next, I'd like to make the recommendation we approve the spir program for
068from school specialy with a purchase price of [Music] $28,83626. Have a recommendation. Do we have a motion? I'll make the motion. Motion. Do we have a second? I'll second. Motion to second. Any further discussion? All in favor? Do we want to go back and visit? Oh, we're not ready yet. [Music] Um, next on the agenda is the um bonus for the 21 school year employees. Um we're fortunate enough to be in a financial position where we can make a recommendation you for bonuses for next for not next year for this year for our employees. Um what Mel worked on is $1,000 per employee that's classified and licensed. You know last year we gave everyone a $750 bonus, you know, classified and licensed. Um the one thing is Vistas exclude substitutes. they're not a day-to-day employee
069or our student workers who work a couple hours a day for us afterwards. Um the total cost will be about $350,000 and that includes benefits and all of our matching taxes and everything. Um you know, our staff, teachers and staff, they've worked extremely hard this year. I can honestly say that this year's been probably harder on the classroom teacher than it was the um the 2021 school year. We've had more student absences. We've had more staff absences. Um, and a lot of those absences, they did not ask for absences. They were told by us that you had to stay home. Um, it creates some learning difficulties in the classroom. Um, and stress on everyone. So, I'm I'm excited to be able to recommend this and to um you know, as a sign of appreciation and
070gratitude for what our faculty and staff have done this year because they've done an outstanding job. Go ahead, Mr. Was that a recommendation? Oh, I guess I'd like to make a recommendation. We approve the bonuses for the 2122 school school year for district employees as presented. We have a recommendation. Do we have a motion? I'll make the motion. We'll all make the motion. We're happy that they do so. Yeah, we're all in on that. So, we have a motion and second. Sure. We'll all second. All right. All in favor? We're all in favor. You guys are going to miss me. Thank you so much. All right. It is now 7:02. We will go into uh close session for resignations, hiring transfers, and new positions.