Pine Bluff School District | School Board Meeting – August 2024

001Can you speak to us? Yeah, it's worth How are you? Good evening. Good evening. Welcome to the Pinewood School District August 27th, 2024 board meeting. By my count, we have a we have director and director Edwards and director missing at this time. So, I want to say good evening to everybody. Seems like it's been a while since we've been back together. I don't know. Maybe it's the 100 degree days or something. I don't know, but it seems like it's been a while. So, I want to welcome you uh to our board meeting this evening. I want to thank you for attending. I want to give a shout out to uh to Zeba land uh Zoom land or Facebook Land. So, thank you for set that up. We've been had a lot of contact with different

002classes who are now starting to uh galvanize their support and want to support our district going forward. So, we'll be uh providing some details about that. And again, I always want to uh thank our superintendent uh for serving in our district. I want to thank the board. We're still a professional purposing for uh you hold us accountable. We want to always try to do the best job we can with our main goal, our only priority being student success. And so, thank you again for attending. It's good to see some high uh school district staff and I'm sure they'll be presenting or speaking this evening. At this time, uh now that we establish a quorum, we're going to stand for a moment of silence. >> Um tonight's moment of silence will be for our community. for

003those impacted by violence in our community. We still ask for a moment for our young people, for our first responders, for our leadership, for our teachers, for our staff, our counselors, and those who have to work with our students and our community who are undergoing trauma. So, at this time, we're going to stand for a moment of silence. After a moment of silence, Thank you. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. At this time, we're going to have a small adjustment to our agenda. We want to uh move our uh special recognitions up uh to the beginning of of this meeting and to our meetings going forward because

004we know parents are here. We want to get our our recognition done. We know students have to get home and do homework to be ready for tomorrow and and parents need some rest. And so we appreciate them coming out uh to support our students. So we're going to be doing that going forward. I also like to say uh to the board that I that I'm going to request that we have some flexibility with our meeting schedule this this year. I know in times past we we've set the meeting schedule for the whole year on the same date at the same time. I'm going to ask for some flexibility um because we u sometimes have changes schedules. I want to make sure we always have a form and things happen. You know we also We also

005have other responsibilities. We continue to try to take care of the business of the district, but I'm going to be asking for some flexibility with that and working through the superintendent's office in that regard. So, [snorts] um I think that's where we are with that. All right. So, at this time, >> yes. Okay. I'm excited. So, we talked about special recognitions, but I'd like to really think to the board. I want to share this with you. Our faculty went through um some very intense two-day training this summer, and um it's called capturing kids hearts. And of the things that we learn through capturing kids hearts is how we do um like welcomes during the day and and how different things happen. And so one of the things that we talk about that we want um

006we encourage our teachers and our our students to do during every class period is share good things. And so we always we're sharing our stripes and talk about how in our our district those that um are students that show their stripes, those that are uh educators that show their stripes and then community members that are showing their stripes. But I'd also like to start using the language good things because I'd like to share the good things that that we want to recognize this month for our board. And so we have some special good things to share. Um and I'm gonna ask Mr. [snorts] Carlac to come help with that. So, in regards to the student recognitions, uh the board, I know [snorts] that you guys, we talked about it at the last meeting, but I

007will share, you know, with us getting back to school early and starting uh starting the new calendar, we had what we call our district convocation. And so, during convocation was August 24th, some um and we were able to uh really lean in on our students for their support and their help through this. And so I want to share the good things that we had this year with um with our convocation by being able to include our students as part of that. So we want to recognize them for their support and their help that they did during convocation. We got students. >> Yes. So um kind of shifting through these and make sure I'm calling students. So if you are not a student, stay in your seat. We'll >> get back to you. >> Okay. So

008first person is Kamaya. >> Christopher >> presenting the color guard doing our [applause] >> [snorts] >> Mica Mloud guard as well. Another color guard, Paris Hart. [applause] >> All right. Another color guard. >> And this is the commander. >> Yes. >> Miss Humphrey. Recognize [applause] those names. Leading the staff in the pledge of allegiance, Hunter Wright. Thank you for showing your stripes and helping us. That was much synergy. You want to turn this way. >> He had a little bit of help. >> Serenity Jones. [applause] Kayen Bullard singing a duet heart is a house for love. [applause] >> Danny Johnson Jr. also sang a duet. [applause] >> Adam Price, our guest speaker, who did a wonderful job. [applause] [snorts] >> And these students were behind the scene. Kaylin Dunar helping with the setup. See here.

009>> Okay. Part of the football team as well. Xavier Smith. Xavier Smith not here. Jaden Sanders not here. Okay. All set up. Uh Maran Jordan practice. >> Yeah. Devonte Wallace setting up chairs. >> Tavon Lewis. >> All right. And that is it for our students. >> So thank you >> [applause] >> Thank you. >> So, our staff awards >> I kind of do. Uh, so this was really I I believe I really believe that we don't get to recognize everybody And I mentioned it last week, but by the change in our not last week, last month by the change in our calendar, we also realized that we we shortened our summer for students, but we also shortened our summer for our custodial staff and our maintenance staff that have to come in and make sure

010that everything's ready for the school year. Um, they've worked so much over these last few months and they were I said, "Well, I really need them to be at this certain training one day." And Mr. Gordon, the lead of our custodian, said, "Well," I said, "Can we have them come in on the weekend and they work on that. He said, "No, Dr. We're already working all the weekends because we're trying to get everything ready." So, they work seven days a week, some weeks, trying to make sure that our our buildings are ready for our students. And so, we're so proud. So, I'd like to say thank you to our custodial staff, but certainly to Mr. Patrick Gordon. [applause] Can't imagine. He makes miracles happen. He really does. I just want to say thank you so

011much. stay right here just a second. And then the other person that was very integral with many things that we know we're in a very technology world and everything had to be moved from one building to another. We had Smartboard set up. We had to make sure that we had all the internet connection and everything. So, we'd like to really say thank you so much and recognize Mr. Brandon S, our head of technology. [applause] >> Thank you for the help. and you want to share. I think that he's also working to where we have the the volume better and all the cameras will be working for the next month, but we do have the outlet so far now. So, >> thank you. >> So, thank you so much. >> Thank you. >> And when [clears

012throat] this summer when we did do this uh all of our training, we had the two-day training that we talked about that was capturing kids hearts. We had over oh gosh well the whole staff. So, we we had eight sites where we trained over 50 people at each site. And of course, we know we don't have that many sites in our district. So, we utilized different uh places in the community and many churches stepped up and gave to us for free. Um we of course were able to use all the places, our local educational cooperative. And so, we wouldn't have been able to train everyone without the support of the community. So, we really want to recognize those churches and the people in the community that gave UAP that gave us the opportunity to be

013able to train our staff. So >> yes, they literally open the doors of the church. So we appreciate it. First up, we have Reverend Derek Easter. Hurricane. [applause] >> Next from Freedom Center at New Life Church, Mr. Claire Davis. [applause] Yes. All right. Rose Hill Missionary Baptist Church. Reverend Clarence Holdman, [applause] Arkansas River Educational Service. This isn't a church. Feels like a church sometimes, but we have Mr. Mike Walker rep. [applause] We have four four rooms in your building. Thank you so much. >> All right. First Methodist Church, Reverend Carlton Car Cross, [applause] Five Love First Assembly, Pastor Kevin the Young, Kevin. [applause] And that was fun. We did our convocation at his church. And so the technology I think you spoiled Mr. STS with the technology you guys had there >> and University of

014Arkansas Pine Bluff Rose Marie >> Lab. [applause] >> Oh, good. Okay. >> Thank you so much. >> If it's Yes, sure. Thank you so much for everything. We couldn't do this without our community. >> Yes, I saw too. I see. Yeah. >> You want you want to sing on your way up here? >> Were yall football practice? [clears throat] >> They let you out of football practice. We'll tell them we haven't seen you. I don't know where extra left. All right. Again, we'll clap again for Kada Buller. He has a beautiful voice. [applause] >> And I think they had what did y'all have like maybe one day to prepare because we we switch it up. 12 hours. >> I say like two hours. >> Two hours. >> Thank you so much. [applause] >> Oh, you

015want to take a sale? Of course. Okay, we'll get that. So, thank you so much. And those that are here that were for the um our good things and our recognitions, you're welcome to stay for the board meeting, but you don't have to. So, I'll give you permission to leave if you want. Thank you. [clears throat] >> Okay, good. All right, moving on with our agenda. Uh, now we're going to move to the adoption minutes. I think all directors saw the minutes from July 22nd. Uh are there any questions, comments, concerns about those minutes before I entertain a motion to approve? Okay. At this time, I'd like to approve a motion. I'd like I'm seeking a motion to approve the minutes from July 22nd, 2024. >> Move the properly second. Ready for question. Any questions?

016Hearing none. All in favor say I. >> I for me. All post say no. The eyes have Thank you. >> So next is the your financial report that working. I don't know. Um and so what we did I asked so Jamie kind of switched it up just a little bit to give you [clears throat] like a reference page so it' be easier to follow with a financial report. And so you'll see the district reports and then the building project reports. Only thing I really want to call your attention to in the first um the first report with the board what we call the board report period one of 25 or fiscal year 25. We're still journaling expenditures. So this is not completely clean for this school year because we have we have until the end

017of this month to have everything ready and cleaned up. But I want you to look at the 700s which is our activity accounts. Remember we had all those unused activity accounts that we were trying to close out and clean up. And so they're gone. So, they're all closed out and cleaned up and so we have a clean activity account. So, that was really that was really nice to have on the board report to look through that. Um, if you look at the ending balance of the board, the last page, which is page five of 35, it shows we've received $4 million this school year so far in revenue and this is through federal and and tax dollars. Um, on the next page, page six, this is our check register that's in e finance. And I

018just want to also call your attention to new process that Miss uh um Miss Reed is working through with the business office. We have several there's been on several occasions where you have outstanding checks and we're trying to clean up all those outstanding checks. So, we have a new process after 60 days um Mr. Shaw reaches out to those individuals that have that outstanding check to find out what's going on, why they may or may not have cashed that check. But after so much after um after so many days, we're going ahead and voiding the check. and then the vendor will have to we'll reissue a check so that we can clean it up if we haven't got in touch with the vendor. So I was something as long as we're still trying to find

019out where it's at. We can void that on this but yes it's still there. So then turn Yes. So if you look that those check register keeps going and then we have the very back what you're going to see are um I'm trying to find the page page 25 you start our um the checks for the for the month but then I want to show you direct you to the building project just so you'll be aware what that report looks Before you before you move on that I want to go back to the outstanding checks. Is there a way >> and uh to determine and there's so many so it may not be a way to determine you know how many days per check that they're outstanding kind of a running tally. Is there is

020there a way to [snorts] determine that? So, so if you so if you have check number I just say 598066 and you know the check is sent on 71 is there a way to track to see how many days before it gets to 60 days or when it was a way to do that? >> Yes, that's what they're doing now. So like this one that's this one 725 that's when it was cut and it so that's how long we know it's been out. >> Okay. >> Because it hadn't cleared yet. >> So like We cut this one on 710. It cleared 710. So they cashed it that day. But like that's where they're going back and looking to see what the last days were. >> It's clean. It's a lot cleaner than it was. There

021were somehow sending checks from years ago. >> Yeah. [snorts] >> No, that just shows that it's cash. >> Yes. Well, and not all. So you where you see outstanding, those have not been cashed. >> So that cancel column, I don't even know why it's called cancel. What does it say? Cancel the amount that it cleared for basically the canceled amount is that column. So basically the amount is so zero. >> There were some that were actually those zeros. You'll notice the columns that have zer on the um outstanding and the cancel. Those are direct deposit. They have a check number. They start with a five. It's a payroll check. >> Um so those are just direct deposit, but they still have a a warrant number. And so that's why that's on there, but it does

022not print the amount of the paycheck. >> No, that's good. order. Oh, I just wanted to call your attention to page 31 35. And so that that is the building project proceeds for um fiscal year 24. But at the very bottom, you'll see where the that final is for the building project. So we have the bond proceeds that we got in fiscal year 24, the total that we spent, the interest that was made, and what our ending balance is. So what you'll see on the next page is that ending balance starts in e finance for this fiscal year as the beginning balance. We just want to show you that we keep it reflected in both places. >> That's all I wanted to share with you as far as >> All right. At this time, I'd

023like to entertain a motion to approve the financial report as presented. >> So move second. >> Move the proper second. Ready for question. Hearing none. All in favor say I. >> I for me. All oppose say no. >> Yeah. I have. Thank you. Right. Now we're moving on to board committee reports. >> So I listed the five committees but um so if we want to go in that order that's fine. Um and so fac Yes. Good. Good afternoon and one evening. Uh I wanted to uh start off with a report from uh East Harding on the uh I think that's what everyone wants to know about the progress on the new high school. So I'm going let them start out with the report. everyone. Uh we want to start with just a quick video kind

024of show a little bit the progress for anyone who may not have been by sight uh recently. So [snorts] take you through a little bit of overviews showing actually some of the demo work as it started. Some quick ste here. You can see the individual buildings as they begin to go down. a little bit of work as we were doing this over against Olive Street work over there. That's those northeast parking lots. As you'll see, we beginning to bring in some of the fill that's going to help bring the building up out of the ground. This is kind of looking back through where the main courtyard would be. You're looking back towards McFadden there just going out of screen right now. Moving up around to the multi-purpose building as we've completed the demo of a

025lot of the northern and central part of the campus looking again bring on additional dirt putting foundation level [clears throat] we were able to we did bring in a new water line back building it's actually fed from the north now where originally it was fed from the east back going. So has it own separate coming from the north here. You'll kind of see a good view coming back in. That's Patterson building partially taken down the academy over here. This is kind of a live shot when the Patter building was being demoed and coming down. [clears throat] you guys been by. We've got about 12 machines about that size out there taking down multiple buildings working very quickly south. This is a final shot before it came down. This is what it looks like today. If

026anyone's been over just recently, McFaden gym is now about halfway down. Uh the roof has been brought down. The center of the building out the existing bleachers that were concrete have not been hammered out yet, but that'll be next. Um so what you saw in the dirt work and associated in that area represents about 35,000 yards of dirt that has been brought in really the center of the site. Uh, so you probably seen a lot of trucks running around downtown area that belong to us, but it's been great. I know that everybody else wants the rain, but we love the dry. So long as it stays dry, we can keep moving quickly. So this it's been a blessing to us. Um so from here what I really wanted to do is talk about kind of

027our next uh milestone we have coming up gym demolition will be completed in about the week of September 9th. The Mc George building is coming down next about mid October it will be demolished. The tric academy will come down following that it will be finished by about the end of October range. The gym is going to stay up throughout the football season this year and the football season next year. It's being used as a visiting team locker room. So once we get the price academy, our demo guys are going to pull off site and we'll continue with our site work. Uh the Harding drain replacement that we've all talked so much about will start uh we'll start getting the large pieces of pre-cast grain in September 5th. And so you'll start to see that work

028happening where we'll start doing the replacement of the hardened drain. We are at the point where our concrete crews are just now getting sight starting to set up their layouts. We'll be starting footings uh on what will be the southeast corner of the building. So really just off of the academy building itself. So, we're going to start right there and we're going to start working our way north and then come back around this way and kind of build back out the box. If you kind of remember the square shape of the existing school. Um, and so we kind of as we think about all of this and all the changes and the construction traffic, one of the bigs we really have is the safety as we look at football season coming up. And so we

029sat down and had a really extensive meetings with Mr. Gra and his staff coaching staff and really worked with the district what made sense from a district standpoint and how we can get people parked safely. We also met with the people police department fire emergency management systems uh to get a good logistics plan going. So there are going to be a few changes that you will notice as you're coming into football games this year and I want to take just a minute to kind of cover a few of those. >> [snorts] >> Okay. [clears throat] So, um, as you're looking, this is looking from the south or from 11th Street, uh, kind of in between where there the George parking lot will be. Um, use a pointer over here on the main screen. This is

030Olive off to the side right over here. Um, we are looking to set up additional parking for the building for the games all pretty much to the north of the existing school and the stadium. So, this parking up here that you'll see is over at ARC. Uh, the parking on both sides of that building here and here. The softball complex, there's also going to be parking located there. and that those lots will be the primary parking for the games themselves. We are working with the police department to look at making Ninth Street and of Laurel right through here. It's going to be a oneway traffic for a drop off lane for those patrons who need to have a little closer access to the building itself. The lot right here which was the what's left of

031the corner of the existing school parking lot right here off the ninth. It's going to be ADA parking only. Uh this will be a controlled access gate that will be coming in. Uh school personnel and security will be controlling those parking lots so that if you need ADA parking coming in to the to the school or shooting to the game, then that lot will be specifically designated for ADA. My understanding is that the school is also working with um to provide some shuttle service from the northern lots as well for those that need assistance. This is the intent is not to have a full shuttle for every needing assistance. They do want to make every effort to help with that. I'm going to zoom in a little bit closer here kind of more towards the

032north entrance. >> [clears throat] >> So, I'm turning your perspective around to the north side of the stadium. I apologize, but again, this is that Ninth Street with Laurel coming up here for a drop off lane. That would be a controlled access point. So, if you need to come in and drop off, you know, patrons that need that Uh that will be the lane to do so during the Friday night games. The high school games only. This won't affect the JV or seventh grade, but the high school games. The road in between here, A Street in between Beach and Laurel, will be shut down for safety and security reasons. Uh that will help control the traffic in this area as well as I know people tailgate over here on the hill uh and be able

033to have traffic going back and forth. The two main ticket booth entries will still be southeast entry down here where it's always been. And right here on the northwest corner, the new ticket booth and restroom facility was built about three years ago. That ticket booth will be open as well. So, tickets will be taken on the northwest corner and the souththeast corner of the building. There will still you will still be able to travel around the north end zone. the sidewalk over here and there will be travel around the south end zone as well coming from side to side of the stadium. So if no matter which side of the stadium you're coming in get together there will be access back. We are in the process of getting additional parking area for the football players

034themselves right here just north of multi-purpose building. That will be a place and coaches only can park. This gate here at the beach will remain closed as it always is. What that will allow is for the emergency service vehicles to be to the west of the stadium and the emergency service vehicles will also stage just to the southeast of the stadium. So the police and fire and EMS will all have a good presence there and be ready to activate. The other area we will be looking at this is a further south view. What this will allow is over an overflow parking space. So if to the north is all taken. There will be overflow parking here to the south of 11th Street. The very front of this lot will be coming off for visitor bus

035parking. So once the opposing team comes in, they can drop off cheerleaders and band up here at the stadium. Again, T gym, this last building here will be used for their locker room. So it's kind of creating a visiting team area over here to the far west. And we are providing a fence path for the visiting team to make it over to the stadium. They can come right through here again after the game. It will allow the visiting team and all come back to this area and they will be loading out over here and headed out from there. That'll help keep the visiting teams and home team separated at the end of the process. All access to and through the school will be shut off. So, anyone parking in this south lot will need to

036come over to Olive and up and back in here on the north side of the construction site. There will be no access through the construction site. Anybody have any questions or concerns? buildings. >> Um, have you received any complaints about the dust being generated, the particulate matter being generated from demolition, from community? Have you received any complaints from the community about that? >> We have not on site. To my knowledge, the district is not. We are working uh we've got a lot of water that we're using, especially as it's gotten dry to help wet things down. to a very minimum >> as much as possible. >> I just saw on video, you know, looked like it was generating a lot of dust and and I did get a call from someone and I referred them

037to someone else to um to to address their matter with. But if we can, if we're helping to implement some uh dust control methods, that's great to to be good neighbors for [clears throat] people who are there, especially people who have sensitive um you know, respiratory issues and that particular amount can start to aggregate those. >> Yes, ma'am. We have worked with Liberty to get some construction caps for the fire hydrants there locally. And we are spraying not only the the dust itself to keep the dust down as our dirt is moving through, but also we're spraying the buildings as we're doing the demolition to help keep the dust down. Thanks a lot. [clears throat] >> Student Affairs. >> Good evening, Ricky Whitmore. Uh on August the 14th, we had a our very first student

038affairs committee meeting. Um and basically the responsibility the primary responsibility of student affairs is to ensure that the parents and students are aware of the services and uh get what's needed for the students to succeed on their educational journeys. Now there are already people that are in place professionals that's in place within the district that's doing some great work. The only difference is with the committee we have added u board members to work alongside with those professionals that's already doing the work within the district. Now I will say that there was a lot of things that I did not know that was going on but I'm grateful to have been a part of the meeting. Uh it was very informative. I was able to put uh faces with the names that I've heard, you know,

039since I've been up here on the panel. So, moving forward, um we have a lot of great things. I don't want to start naming people because I don't want to leave anybody out, but I see a few of the ladies in the back uh that was at the meeting. And what we plan to do is just do everything that we can so that our students are successful. that's primary in this district. Um, now I'm a big analogy person, so for those that are not, please forgive me, but I'm going to say it. So, what I was thinking of as I uh left the meeting is currently right now in my truck, my check engine light is not on. Okay. But it's always good to have a mechanic, a good mechanic in your pocket when you

040need it because there going to come a time where that check that engine light is going to come on. I look at our good mechanics, our great mechanics correction as the women that I met within this committee meeting that is part of this district [clears throat] already doing great work. So our engines are our students and there's going to come a time where the check engine light is going to come on. Whether that's a behavior issue or academic issue, we need to make sure that our great mechanics are taken care of. And that's what we're going to do. We're going to make sure that our professionals have what they need to be the best that they can be. So that's basically what the first meeting was about to basically see who's in the district, what

041are they doing, and how can we be of assistance to those professionals that are already doing the work so that our students t can succeed. So moving forward, what we plan to do is to add a parent to the committee. Now I am a parent, but I don't count as a parent. I'm counting as a board member. So, we're going to get somebody that I believe is not currently uh active in the district as a parent on the committee. That's next steps. And also we talked about potentially um a directory of some sort and maybe even a video that we will uh produce so that the community, the parents, the students will be able to go out and and see who it is that they need to contact for specific things and not basically get

042the runaround in the district. So if there's for example a special needs concern, you know, you'll be able to go to this directory or you'll be able to go to this on like this is who you need to talk to. If it's something pertaining to mental health or bullying for example, you know, this is the person that was you need you will need to talk to. So, we're basically in the beginning work of that. Again, this was our first meeting, but I'm excited to see what is to come. You know, everything uh ran smoothly and I do want to give another shout out to the people in the district. A lot of them I see several in the back that are already doing great work. Again, these people have already been doing this work and

043they're going to continue to do the work. The only difference is we've incorporated some board members and we're going to pick up a parent that's going to come to help our students be successful because it's about our students first. So, that's where we are and within the future, we'll be reporting again after some meetings. Thank you. So, Miss Edwards normally chairs the academic affairs meeting. Does anyone want to talk talk about it? That was in the meeting. >> No, that's fine. >> Go ahead. So, we invited um Miss RS, our director of curriculum instruction, and basically we walked through um the pacing guide with board members that were on that committee just to talk like so our district has ELA, math, science, pacing guides for every grade level across the district for each quarter, first,

044second, third, fourth quarter. And so just accessing that on the website and showing where that was. And some of the feedback of course again was how can we ensure that parents know these things that they are understanding what the students are learning and um and are expected to be able to do by the end of that quarter. So, some of the things that came out of that that we were already gonna do that Miss R shared was that um we have a a monthly newsletter that's going to go home talking about exactly in each core subject what that student would be doing. And then another thing that was brought up was at the secondary level syllabus at in each classroom. And so that would be something that um when I met when we met with

045our lead teachers and talked about that at the secondary level, how we could be consistent with making sure in certain courses we have a syllabus so that we can prepare students in that way. Um we're also going to create videos and support in regards to how parents can access their students um texts and the different things that they're using to learn from on the Clevver um app. Our students are all logged in to Clever, which is where they can access all of their educational resources and support, but we realize that many parents don't know how to do to gain that access. And so, we're talking about doing some videos to put that out there on um on our Facebook page and things like that. So, it give parents an idea of where they need to

046go and how they need to do it that came out of that committee. We looked at data. We looked at some of our data as well. Good evening. The um financial affairs committee met on August 21st. Uh we did review the um proposed budget tax levy and to approve the sample ballot item number 11 a on the agenda tonight. We also looked over the change proposed changes from the superintendent for the um section seven policies um and recommending that we approve all of those except for 7.5 which deals with purchases because uh there were some changes that we were looking at trying to incorporate and um I did get those to Dr. Barbar today. So they will need to go through uh legal review and of course back out to the committee to review as

047well. So, we're asking that we approve all of the financial policy except for 7.5 um tonight. And we also discussed uh the upcoming budget and a need to uh have a work session to really uh get all the board members on board with uh the budget for next fiscal year uh which uh we're expecting to have next month. So, I do also want to say and I'm excited about the fact that we're we're looking toward this for the budget is that the um the bond revenue that was passed for the tax for for the new school will generate a certain amount of revenue and there will be a bond payment and so if there's any difference which we are expecting some difference between between the revenue that we're expecting to generate from the sales from

048the uh property tax revenue and the bond payment that uh we are working toward trying to create a reserve fund for the difference between that so that it can be used toward uh building the reserves that we need to do capital improvements at our other schools because that's something that you know we have a need for that. We need we need to be able to reserve some funding to address those needs in addition to what we um you know wanted to do with the new school. excited about that. And that concludes my report. >> All right. As it relates to governance, governance, we didn't meet formally, but uh I just want to say that uh the board is constant updates about trainings that are coming up. I think we got some information about uh ASBA

049board training on September 5th and encourage board members to attend. I will not be able to attend in person, but I think I'm registered to be attend by Zoom. And so, Superintendent Barbrey, share that information. Also, just to remind board members to keep up with your service hours and the hours that you're accumulating and try to participate in in as much training as you can forward. I don't know what our minimum is, but I never like to do the minimum. I think it's nine hours. >> Nine hours. Yeah. Uh, and so I think in this meeting on the 5th, I think you get eight hours if I'm not mistaken. So, you know, we do about five, six of these and then, you know, we're we're moving forward. train, continue to get better, continue to to

050demonstrate, you know, with professional purpose and pause as a board. And so we'll be uh or I'll be reaching out uh if we want to meet more formally to talk about some things. Um the other boards working on policies and things like that. We haven't had any issues. We still have adopted uh kind of a procedure as it relates to public speakers. We haven't had any public speakers but we have a procedure in place u in preparation for that time uh if it ever arises. So that's what I would have to say about. >> Thank you. All right, PPC here for me. >> Good evening. >> Hope everybody's doing well. Glad to be back in school and session and all that good stuff. I think we roll pretty good. Just a few things um regarding

051PPC. We have uh certified has completed our elections. And uh before I introduce those uh PPC uh members for this 2425 [clears throat] school year, I do want to just remind you guys of the process of how uh [snorts] voting and things of that nature went under uh went underway. Uh on August 12th, uh we conducted week-long nominations uh that happened at the campus level. So uh building uh teachers were instructed to nominate uh the amount of uh individuals forever however many seats that they had. So if you had two seats enough people uh for uh to serve on PPC at the conclusion of that weekl long nomination process last week we conducted week one voting which concluded on Friday at noon and so these individuals that I will name off those that are here

052so I'm to leave on the 2425 certified personnel policy committee members and the school that they will represent and I'm going to ask them to stand once I call their names. For Greenville Forest Park, we have Miss Tamica Smith. She's here. Southwood, we have Miss Elizabeth Walls and Miss Lisa Sanders. For Pablo Junior High, we have Mr. Andrea Duncan and Miss Christina Barry. For uh Pablo Junior Academy, we have Miss Kendria Jones. Uh, for 34th Elementary, we have Miss Crystal Sweeney and uh, Miss Stephanie Owens. For Broadmore Elementary, we have Miss Marcia Wilkins and Miss Candace Sanders, who just recently had to leave out. Uh, and for James Matthews, we have Matthew Jimson and, uh, Miss Kiara Barnes. There was a slight change uh, with the the person that did actually wouldn't see and so

053we went down to the next person based on the votes which was Miss Kiara Barnes in place of Miss Carmen Bale and then for Pond of High School you have myself uh Mr. Thomas, Calvin Thomas, and Miss Alicia Purple Smith. And that is the committee. That's the committee for 2425. And of course, [applause] uh we will have our first official meeting on uh September the 9th at 4:30. And at that meeting, we will uh do uh committee elections for the chair and uh secretary, that type of thing. And uh we'll proceed with our order of business from that point. And uh I have spoken with classified as well. They are in the process of uh getting theirs underway as well. There's a little more complex because they have more departments and things of that nature

054uh to be able to touch and so they'll be getting theirs underway as well. The good thing is about being on the year round, we are way because you don't have to have it formed until October 15th. So that allows us to be settled and to get to work done a lot faster. And then on next week we come back, I'll be meeting with Michelleton uh to make sure that we have whatever policies uh to kind of get her feet wet [laughter] on all those things to make sure she has access to what she needs to make sure we can have those things uploaded uh in a timely fashion. That's all. >> Thank you. Any questions for PBC board members? >> All right. Thank you. >> All right. We're now at the superintendent's report. >>

055As a reminder on our report, um our focus is our students and it focuses around the six systems. And so I just want to give a quick report on a few of our six systems um in academics. And I may need help with that, but I'm going to skip real quick. I'm going skip those things that are the reports because I'm going let other people talk first. But I will say as far as facilities and transportation, we had the update on the Palopai campus. We talked about the football parking and um and the changes that may be made there. And one other item that's on here agenda tonight would be the sale of the three buildings. We had offers we have had offers on our three buildings that are for sale. Um, but I do

056want to say, and I didn't ask him to come to the board meeting, but I want you guys to know that, and I want to celebrate this, and we'll have him here next month for sure. But, um, Mr. Carl Stewart, our bus driver, is a hero. [applause] >> I'm sorry, Carl Smith. Carl, I'm sorry, Mr. Carl Smith. Um but there was an incident involved uh with our bus yesterday and he acted as um he's trained to do and was able to get the fire extinguisher off the bus and put out the fire and it was it was lifechanging for the per the other person involved. We had no students on the bus. Um he was the only person on the bus. So luckily we were we were very fortunate as a district. Um and I

057just want to say for facilities and transportation, Mr. Kaylin Davis has been fielding a lot of calls from reporters and and taking that and helping and taking care and so we're just very very proud for him to be a member of our compostable district family and we're thankful. Um so to academics I do want if you don't mind just to click on that first link Mr. Sims that's our um I just wanted to give a quick update for our K2 assessments. Um we have beginning of year assessments and now this is going to be for every grade level but right now I just wanted to kind of share again with our K2 data. Um Miss um Miss Ross was collecting the data from the the teachers as well. This is something that they're working on.

058And the beginning of the year we had 23% of our students that knew all letters and sounds. Um we have first graders 82% second graders 92%. We tested 97%. Again, this is still trying to make sure all the students are present um that are on our role. Um if you scroll down, if you don't mind, that's upper case, we have lowerase. Again, very pleased with our numbers with assessments, but again, the one that I want to look at the most is our letter sounds. Um beginning of year, we have and I want you to I want to bring your attention to this so that we can make sure we're keeping up with this each um each beginning, middle, and end. Right now, kindergarten, we had 5% of our students coming knowing all of their sounds.

059First grade was at 82. When we left kindergarten last year, we were at 90%. And so the concern is though, it's not a concern, but the difference is is the difference in the number of students. We had more students leave kindergarten than we do have coming to school in first grade right now. Our numbers are down a little bit in first grade. So, um, we don't know if that's the lack of certain students that might have caused that as well, but that's beginning the beginning of year assessment data for our K2 and better sound and upper case and lower case. Any questions about that one? Yes. [snorts] >> I was just curious. I know that we have I know we have our prek program. Um how many against this 5% all came from prek or

060do we know what our capacity is from prek to help to increase our numbers? >> I'll have the numbers for you of exactly how many kindergarters we had that came from our prek. I have that tonight, but I'll [clears throat] make sure I get that to you guys because that is something that we do pay attention to. Um, and I know that uh we don't always retain our prek students. Many of them do go somewhere else. Um, [clears throat] and so that's something that we have talked about with Miss Peoples. We're looking at a plan on how we can continue to retain those prek students. But I'll make sure to get those numbers for you. >> Thank you. Will you go to the next? This is our assessment schedule just so that you know um

061what our teachers and what our um our students are doing. Is there any way you can make it a little bit bigger because I can barely see it. Thanks. So, just so you know, um there's the new legislation that says all kindergarten through third grade students in the state of Arkansas will receive the same screener for dyslexia. And so, it's through the Atlas uh platform. And now, um, it's not ready yet for us to use. Um, the original date for the state was to put out so that we can start using August 19th for the screeners and now it's going to be August 23rd. Has that changed anymore, Miss Lee? >> The window opens tomorrow. >> It is. Oh, tomorrow. That's right. Because tomorrow is the 28th. >> 8. It was August 28th. So, tomorrow

062is the 28th. So, we can start doing assessment tomorrow, but um, originally we were hoping to do it on the 19th and they they backed it up a little bit. Now, we won't have the results from that though until October. Like October 14th is when they're going to release the scores to us, how the students perform on that in K3. So, in efforts to ensure that we are meeting the needs of all students, we're going forward with our local assessments to look for those students that are at risk and trying to make sure that we have interventions in place because we can't wait till October for those test results to come back. Um, so you'll see that we're providing these assessments in all grade levels. That's just kindergarten and how that assessment schedule rolls. If

063you don't mind just kind of scrolling up, we'll go through it. Um, first grade, we have those assessments and we we do it for beginning, middle, and end of year. And then as you keep going through the secondary school, the upper elementary and secondary schools, those assessments timelines are on there as well. And so, I just wanted to let you know that that's in your packet. I'll make sure I'll make sure that's in your packet so you can go back and look at that as well as far as when we're providing those. um under human capital, something I was very excited about and wanted to share was that um you currently have 76.7% of our educators fully licensed for the subject that they're teaching, which is a huge improvement over the years. So, kudos to

064our our staff. [applause] Um those that are not fully certified are in pathways. Uh Miss Monik McMurray has worked very diligently with our building principles to make sure that we're we're making sure everyone's in a pathway to become certified. One of our questions was how many have we had um certified over the last year. And so I will I'll get that number that just came this came up this afternoon, but I think I will report on that next month on the exact ones that were in a pathway and that we were able to get certified. Um, as far as any openings that we still have, of course, we have special education openings. Um, that's very hard to fill. Uh, and then we're still seeking an elementary music teacher and a a middle school art teacher.

065>> I want to make a quick comment about that. Doc, uh, Dr. Corbin and I were talking about that and uh, the potential role of UAPB uh, regarding that in terms of helping teachers get certified to work in the district. Do you have any additional comments about that? Any Any updates? >> One update that I have with the MAT program we have on campus. We will help teach out daily and school of education [clears throat] and we partner with them very well. So that's good. So thank you. And I know um another thing that y'all are doing is the practice support and things like that as well. >> They have classes that you could be sponsoring. We also have many teachers in each of our campuses as the lead teacher position. That's something that we

066talked about um in the grade levels and the in the content area. These teachers will be going through an intensive training um for the throughout the school year to become those lead teachers and coaches. And so we're still growing our teachers at the best that we can and we're excited about that. That's a designation that can be placed on their license after they finish that designation or after they finish that training. As far as stakeholder and community involvement, [clears throat] a reminder to everyone that we are having our Labor Day break this week. Our students are out, our students and teachers are out this Thursday and Friday. Um, of course, Monday's Labor Day and then our students teachers are out uh Tuesday and Wednesday as well. And so we have the Labor Day break. The

067Labor Day break is over the weekend. Um, and then I put a link if you don't mind clicking on that link for our stakeholder community engagement. This starting uh the month of September, the second week in September, we have our leader readers and this is where we're asking leaders across the community to um to volunteer to come read to our students. It's going to be the second week of every month, but we're going to kick it off in September. And so there is a QR code there. those that are at the at the meeting, if you're interested, you can scan the QR code and come read to our students, board members. I would really much love it if you had an opportunity. I'll make sure Miss West will make sure that you can get signed

068up so you can come read. And it can be, again, it's the second week in any month. So, if you couldn't do it in September, you could we could do it any month afterwards. [snorts] But, of course, you're welcome to come read anytime. Just let us know if you want to do so. I said, "Sign me up. Um, Miss West, how do you schedule it with the class when they go to when the leader readers? >> So, the building principal and the parent facilitator does the schedule. We send them the people who have signed up for their particular building. And if they uh chose AM or PM, then the parent facilitator and principal will assign a classroom. >> But if you'd like to read to your child's classroom, you just need to reach out to

069your building principal. [laughter] >> [clears throat] >> So when you get signed up to read and they put us to a particular class, what about the other class? >> We need more. >> How long does it take? >> Well, I mean it depends on if they want to go to the next class. might be something they could do. >> Good. >> Oh, yeah. It's up to the build the building principles besides >> the the parent facilitating the building principal. They they'll sign. Yeah. >> I'm sure they'll make sure all the classrooms get touched. They have to say class. >> How about the whole school? >> Yes. I think I hear a challenge. You can read to every class. >> Yes. I've done that before. It's fine. question. >> Yes. I just wanted to know I

070guess is this a designated time? I mean I know they have instructional time. I just wanted to know how it's coordinating with that >> and that's why we do it just that second week so they can designate that time. The second week of the month is when we'll do it so that they can schedule that time so it would not interrupt other instruction. Yes. >> Thank you Mr. Sim. Um, as far as I talked about facilities and district operations, just a reminder that um, I wanted to commend the board. We had a very good two-hour session where we did our training over communicating and and our personalities and different things like that and I thought it was a very eyeopening experience for me as a superintendent to do that with the board and so I

071thought that was very positive. So, thank you for that. Um, and uh, as far as governance, we're looking the policies section seven tonight. That's on that's on the board agenda. That was the already shared. That's my update. >> Thank you very much. I guess now we're going to move on to new business. >> Oh, I missed one thing. Sorry. Sorry. Under student support, I need to I wanted to report to you the student transfers. Um and I put that I put that on the board for I forgot. So, remember last month we passed a resolution because the transfers that come in, you don't want a kid to have to wait till the next board meeting and that was something that um that the that is was recommended. So, we had um we had five transfer

072five students transfer to England School District, three students to Cleveland County, three students to Stuckart, two students to Dark City, one to Woodline, and two to Watson Chapel. Um all of them when when asked as to why several of them were because they lived closer. So that was the England and the um Stuckgart they lived closer that way is what I was when when we asked the parent because that was something that Miss Edwards had requested. the ones that are going to um yes, Cleveland County, England, and Stutgard. Star City, they lived close down that highway and they had already been in the district before and they wanted to stay in their district. Um and then Woodlon, that was a new entering student that lived out that close way. And I Watson Chapel, they were

073they were moving because of friends. That's that's what and Miss Hatley tried to work with them in every way possible to get them to stay. Um, we met with the parent and everything, so that's good about having Miss Hat to help with that. >> Um, and the other thing that I wanted to share with you was our ticket sales from for athletic events. Um, we're going to paperless. So, it will be online ticket sales uh to buy the events. It's something that we did when we had our when we hosted the state tournament and things like that. And when we go to places they're online, I will say it our ticket prices are not going up. We still charge [clears throat] that same ticket price. However, using that site does have a cost and so

074it's a it'll be a dollar fee for those that buy a ticket online, but it's something that is part of that. Um, at this time we discussed the district did not need to acrew that cost. So it would be at the cost of the patron buying the ticket. All right. And that is all about my Forgive me. >> All right. So, on the new business. Yes. The first item that is on the agenda is to adopt a proposed budget with tax levy and approve the sample ballot. This is a formality. Um I know Miss um Miss Lache mentioned it as part of we went over as part of the finance committee, but there's specific resolution that has to be said because this has to on the newspaper before the election. >> All right. I'm going

075to read the suggested motion to adopt the attached proposed budget of expenditures with tax levy for fiscal year beginning July 1, 2025 to and including June 30th, 2026 and to approve the related sample ballot. I'd like to entertain a motion entertain a motion to approve that statement. Second >> move the property second. Ready for question? >> Hearing none. All in favor say I. >> I for me. All oppose say no. The eyes have >> in your packet you'll see section seven. Um so or I mean policy all the policies for section seven forgive me. It's like item 11B. You'll see the red indications but this is with the changes. Um, we're going to ask that you approve the policies in the packet all except 7.5. We're going to pull 7.5 out. >> All right. At

076this time, I'd like to entertain a motion to approve all the se all of section 7 except 7.5. >> So, move the proper second. We're ready for question. >> Hearing none. All in favor say I. >> I. All right. For me, all the oppos I forgot something. [laughter] >> I've asked Mr. Scott to come talk about student support with capturing kids hearts and he has a presentation and we have people here. Let's talk [laughter] about it. I completely forgot. >> Forgive me. >> No problem. >> All right. Why don't we pause and just step back? >> Is that okay? [clears throat] >> Thank you. I just saw him sitt there. I'm so sorry. So, another part of student support is our efforts with capturing kids hearts. And we talked about it earlier when we were

077doing our good things for um everyone. And so, um Mr. Scott, our new building principal for Broadmore, welcome. Thank you. And he had a parent night and I'd like for him to talk to you guys about his parent night and then um and what they're seeing right now at Broadmore Elementary regarding capturing kids hearts. and please forgive me. >> No problem. >> Good evening. I am Timothy Scott, Crow, principal of Broadmore Elementary. Um, we did just have our first parent night on August 20th. Uh, the goal of our parent night is to let the parents know what we're doing at school and how they can support at home. Uh, we want to be very transparent with our parents and how we can get them enrolled. and the morning meeting in the catching kids heart is

078a really really important part of our day to get our scholar day started. So, uh we wanted the parents to actually go through that process to kind of see what we're doing and why it's important for the scholars to be at school on time. Uh so once again, the purpose is to model instruction instructional strategies of what the scholars are learning at school and how the parent can support at home. We want the parents to be able to support their scholars with their but also behavior and those social emotional components that uh help them succeed on a day-to-day basis. [snorts] And what is the capture kids heart? It's a teaching and learning program that helps educators build relationships with students to create high achieving learning environments. The program uses experiential training, coaching and character based

079curriculum to focus on socio emotional well-being, student connectedness and a relationship driven campus culture. And one thing that we asked the parents was, do they remember their favorite teacher? And a lot of them said they did. And we talked about those feelgood things that made them remember those teachers. One of my favorite teachers was Mr. L. He was uh my father figure away from home. I still have my father's living uh and I still have that connection with my family, but Mr. Lot was that father uh away from from home. We was at school practicing every day and he was there and that was that person that I could actually go talk to anytime I needed something. Uh the goal uh to capture students hearts just like it says and to capture their their minds.

080One thing that we did talk to the teachers about this summer was implicit bias. Making sure that they don't have a bias towards kids just based off what they may have heard in the past. But also, we want them to be able to empower their scholars to have relationships with them. And with this capturing kids heart program, it did uh open up some emotions for the staff. It was a really good uh power and movement experience uh that I would say was a healing process for for some teachers uh just to hear their professional traumas or even personal traumas and it was good to allow them to speak about those things and how they wanted to move forward in their careers. uh projected outcomes. Uh strengthen student connectedness to others by enhancing healthy bonds with

081teachers. Implementing consistent rules of conduct of our strikes matrix. Uh talking to our scholars about earning their stripes and how those behaviors should look inside the classroom, outside the classroom. Uh I just go down a little bit, but increase teacher satisfaction and increasing teacher retention and improving in teacher recruitment. I know sometimes um teachers don't know how to or handle behaviors. But this is a program that really helps them build relationships uh with the scholars, but also it's empowering the students to not be afraid to talk to their teachers. But one thing we're talking to the teachers about is being authentic in their approach, but actually showing that they genuinely care. We want school to be that place, that safe haven for any time that scholars are coming to school that they feel really, really,

082really good about being there. Uh, and also their growth. We want them to grow to be proficient, but we know you got to crawl before you walk. So, we really want them to grow in everything that they're doing. And the last slide was what's next and how will we move our stylist intensive intervention cater to student needs. That's that win time, that what I need time. Uh we have some BOI assessment data now, so we kind of know how we want to group our students and how we want to move forward. Uh increased instructional means, trying to find ways to continue to maximize learning on a day-to-day basis with a with a without a lot of disruptions or interruptions. uh small group instruction uh using that win time but also uh teachers differentiating their instruction

083and making the students be facilitators of the learner the learning instead of the teachers being lecturers the entire time while they're learning. Um continue to be transparent being open with the parents but also uh letting the parents know what the scholars are doing but our next parent night will focus on 95% and benchmark. So we want to teach those parents strategies of what we're doing at school and how they can support uh the scholars at home. So each week at Broadmore now the expectation is we send a newsletter home. Uh we've been doing this since the beginning of the school year. Uh it goes home on Monday. Homework goes home on Monday. It's returned on Fridays. So we have a reading log in that we have a technology log. So, we're trying to increase instructional

084time, but also allow the parents to be able to support the students and actually help them with their work. Not making excuses, but making progress. Uh, that's really big big for me. Um, like I told the teachers, what's in the past is in the past. We got to move forward. Let's not point the finger and point blame at anyone. We really want to move forward and not opting out of teaching and learning. Every day that the teachers come, we want them to be their And like I tell the teachers, you're at your best. Our students are at your best when you're at your best. So, we really want them to do those things. And those were just our breakout sessions. So, each grade level uh collabor the collaborative teams uh they went through the routine

085and told the teachers basically what we're doing at school, the parents what we're doing at school and how they can support at home. Uh that was our skin for our class dojo just to connect our parents for another source to let them know what we're doing but also for them to get updates. I'm sure they're used to me sending messages on school status but this is another way that we're connecting to also show uh behavior as well. Uh just announcements and thank you Any [applause] questions? >> Any questions for me? >> Questions. Board members questions. >> Thank you for very inspiring report. >> Okay, great. No questions. It's more of a comment. So I uh great spot, but I had the opportunity to also go to the train what was going to be about 10

08615 minutes of going in just to make sure everybody was good. I ended up staying. I did both days and I will say that there was healing that took place. >> It was a great experience. Great experience. And I can on this for hours, but I know we got to get out of here. So, what I will say is it's something that I hope that we can continue to use moving forward. I've had an opportunity to uh visit a few of the schools. My plan is to be more familiar face in all of the schools this year and and not be more in one than the other. That's that's a goal that I plan on. So, you will see. Of the few schools that I have attended, I do see a difference in the environment

087from uh greeting people as they come in uh the smiling faces. So that's why I just say that there was there was true healness that u a healing that took place and I'm grateful to have been a part of the experience with you. Like I said, I went in with my uh board member badge on the first day just so that I can make sure that everybody was good and show my face. But before it was all said and done, I took the board member badge off because I wasn't a board member anymore. I was with everybody else and I was going through that training with everybody. So, I'm glad that I did stop by and I'm glad that I stayed. It was great experience. >> Were you there? What was your adjective? >> My

088adjective is romantic. romantic. [laughter] >> That's good. Thank you. Um, Mr. Scott, again, forgive [clears throat] me. I'm sorry. But thank you so much for your presentation. Anyone else? Yeah. So, thank you so much. And Mr. Whitmore, so you know, so the board knows as far as capturing kids heart goes, it's not just that two-day training. So now what we have is we have monthly meetings with what they call the pro well we have training called they're training the process champions and so the building principles and teachers in their building will be labeled those process champions and so they're the ones that will give monthly training to continue to look for and encourage and make sure we're doing those things throughout the building and and giving feedback on that so that we can continue this

089process. We have district level quarterly meetings with the head u the head person that meets with myself and Mr. Carlock so that we're making sure that we're supporting the building principles and getting this so it's not just a one and done. It's a continued process because we're trying to change that piece. >> Thank you. >> All right. No problem. We're back into to new business. Approval of the sale of Park Elementary, Indiana Street Elementary and the downtown administration. So, we received um and we did discuss this in our facilities uh committee, but I wanted to just share with the entire board because not everyone was in that committee. We received um three offers [snorts] for Oak Park, three offers for Indiana Street, and two offers for the downtown building. Um we went with the highest

090offer for each of those. And so, um I that is in your packet. Do you want to do them and I think you should probably do individual. >> Okay. >> All right. At this time, I'd like to entertain a motion to approve the sale of Oak Park Elementary. >> So, I move the properly second and ready for question. Hearing none, all in favor say I. >> I for me. All post say no. The eyes have I'd like to entertain a motion to approve [clears throat] purchase of Indiana Street Elementary. Second move properly second or ready for question hearing? None. All in favor say I. >> I for me. All oppose say no. >> The eyes have it. Like to entertain a motion to approve the purchase of the downtown administration building. >> It's been moved

091probably second. Are we ready for question? Hearing none. All in favor say I. >> I for me. All oppose say no. The eyes have Thank you. So, at this time, if anything doesn't go forward, I will bring it back to you. If if anything doesn't work out as it should with the agreements, but I want to make sure that we have permission to sell. >> The next item is um we are partnering with Arkansas uh River Educational Cooperative to provide special education services to our students. at this time they could um and it would be virtual but it is a virtual teacher that can provide those minutes that's certified in special education um for those classrooms. We're using it at the secondary level. Um at this time it would be resource uh resource in certain

092classes and some self-contained minutes. But um the way that this works is we still have to have a facilitator with the students like a pair professional or um or uh the teacher will be with them as they receive their um virtual learning through the through the computer. Um it's not ideal but it is something that we have that is providing a certified teacher if not right now what we have are long-term subs in the classroom and this is for three three teachers. >> All right. At this time, I'd like to enterain a motion to approve the ARC virtual special education teachers. >> Move properly. Second, ready for question. >> I do have a question. Um, and please refresh my memory, but I thought last month we approved contract teachers for special ed. >> Yes. So,

093we use Stepping Stones as a contract as well, and they can provide an on-site teacher. >> Um, but at this time, this is a method that and and the ones that we're using stepping stones for are those students that are of a little bit more severe need, so they they require more of a [snorts] service. Um, so they're in the classroom longer. These services are more of the just individual type intervention, certain amount of minutes. So, Stepping Stones, we use that company to provide, right now we're using it to provide two classes for that. Um, but this is three teachers at a cost of $180,000. So, it's still cheaper than what we could do through Stepping Stones as well. >> How much was the Stepping Stones? >> $67 an hour for the teacher, which is

094what we pay that company. I'm not saying that's what that teacher makes. That's through the vendor. And will this be uh the students who go through the virtual program assess if this is effective learning method for them or how will we differentiate who goes into the outside teacher and who >> right now it's based on schedules um and where we need where we didn't have the teachers. So [snorts] right now it's based on the student schedule and the fact that um we could make this type of learning work for those students. Um, if we could get an on-site teacher, that's what we would want to do. I mean, like a hire a teacher, that's what we would prefer as far as determining if they're successful in this. The success is that they're right now being

095provided their um services. We hope that they're going to be successful for sure. Any other questions, discussion? All right, the motion been moved to Friday second. We're ready to vote. All in favor say I. >> All right. For me, all the post say no. >> Yes. >> Um the next al the next purchase service also involves special education. Um we used this uh a person last year to support with conferences and and different um opportunities for students. This person is not providing instructional services. Um but we utilized her last year. did not go over the threshold, but in case it did, I wanted to make sure I brought it to your attention because we did have anou for her. So, she since we do have so many students or I want to say we have

096so many teachers that are not um certified in special ed and we have some long-term subs in those places and we have um students that are receiving services. we need to make sure that their conferences are held accurately, that the paperwork is done accurately, and that we're supporting those teachers. So, she provides that support for those subs and making sure that we have accurate lessons and that we can um get all their IP minutes met and all their paperwork done and get their and she holds those conferences as well for the teachers that are not certified. >> All right. At this time, I' like to entertain a motion for the approval of purchase services for special education conferences and support. >> I move properly second. I'm ready for question. >> I do have a question.

097>> So would this be classified as a professional service and in terms of our procurement requirements for professional services at least, you know, asked if they were take an attempt to get some other quotes or qualifications. other individuals as well. We're not I don't know this person. >> It's not really a professional. I see what you're saying. Professional services qualify like lawyer, architect, those she's a purchase service which is a she's a former special educator that has a special education license. So, we're just using her as a purchase service to provide those things. So, she meets the qualifications of what we would need to hold conferences. I was just making sure that we had coverment requirements related to a contract. And it's just a memorandum of understanding. We're not contracting her. >> All right. Any

098other questions, comments, concerns? >> Yes. >> Is she here every day? >> Only certain times, but she fills out a time sheet and we do it that way. So, most days she comes in, I see her, she'll pop in um I'll see her campuses when she has certain conferences or when she's meeting with certain ones. Um give you a good schedule, but she's not here every day. >> Right. Any other questions? Right. You ready to vote? All in favor say I. >> I for me. All oppose say no. The eyes have. Thank you. >> And the purchases. Do you want me to go over each one of these? Do you want to do them individually? >> Okay. All right. So um the school status is our communication platform that we use. Um Mr. Scott actually

099mentioned it earlier when he was talking about how we communicate. It's the message that we send out. Um and it's a way it's a platform that we can do that and we're able to read it and keep data on how many people it reaches and things like that. And so that's a renewal for school status. Um we pay for that out of our uh federal funds because it's a communication tool. Um % group professional development. We have brought down those professional development dates, but we still have several teachers that are new to the district. So that's a professional development contract. Um so that we're specifically uh targeting those teachers that at the elementary level with 95% group. It's not for secondary. >> So this quantity is number of days. >> Yes. Yes. Thank you. We

100had more than that in the past. We brought it down quite a bit, but we still want to make sure we're providing that support for the teachers for that curriculum. >> And on these days, this is for all the teachers for that day or certain schools. >> Mr. Ross, >> so it's uh certain schools and all the teachers they come through their CT schedule with the building teachers need oneonone specific training. So the schedule for each building. >> So I just want to know how many people are typically served in a day. >> It was in a day the code had access to all of the teachers. So it would be at the elementary school. So K6 K6 >> because we use 95% group and all grade levels of elementary. >> Okay. Well, I was

101thinking maximizing investment here $200 a day. I'd like to see a as many teachers as possible serve or scheduled to serve on >> and there's been times where the good thing is we have used this company in the past so there are times that if there's an issue we can reschedu that day if there's too many teachers out or if they're not available that's something that we can work on the next set of 95% group that's an additional that's the additional consumables for our that we have we're using um we're going to purchase another set so we have that extra um the next thing on which is item D the just right readers this was a a product of decodable text that we can utilize across the campus that'll be in all classroom libraries and

102it also be available for uh to send home with students as well the Rex Academy is the curriculum that is used for our 21 CCL program last year We spent more on that because we actually had um we had more training to it. Now, this is just the online platform and it has to do with STEM related activities and things like that. Progress learning. I went back and we requested a two-year quote for progress learning. This is our platform that we use to create our >> [snorts] >> um classroom uh formative assessments and our district formative assessments. It's part of our intervention. And so, we're asking for a two-year quote because we can use our ARPSer money to purchase this and we know that our ARPSer money um has to be extended by September third

103well has to be obligated by September 30th of this year. It has to be liquidated by January of 25. So that's another reason why we like the platform and we're going to go ahead and try to get two years of it. Um, we have a a Chromebook replacement. Uh, 1500 Chromebooks that will be uh replace the ones that have been lost, broken, or not returned from the different types of virtual learning when we had students taking them home. We also are going to make it to where we can replace Chromebooks in the future. The next one are the Chrome carts to hold those Chromebooks. Then what you see after that are the Microsoft Surfaces. These are instructional for our building leaders when they're doing their academic walkthroughs and in order to do their focus walks

104and things like that. Um and then we also are purchasing a desktop learning lab uh at our secondary school. >> All right. Do you have any? >> I don't. >> All right. If it's okay with board members, I'm going to ask for uh a broad approval of items APJ. I'll read those individually. um through motion. So at this time I ask uh for a motion to approve the purchase of school status 95% group professional development 95% curriculum resources just right readers Rex Academy 21 CCLC curriculum progress learning Chromebooks Chromebook carts Microsoft services and desktop learning lab second. Are there any questions? I do have a question. Um the you mentioned the source of funds for a and some of the others. Is the rest of it all >> is all and um some of the

105items that will be added to our fixed asset inventory. Um do we have all of the places that we're going to store some of the stuff already or we're still working [snorts] as well? >> I think we have the storage storage for our all of our um Chromebooks. >> Yes. because they'll be at the campuses and then rest the classroom sets. Yes. >> Okay. So, each of the labs that we're planning to establish with some of the computers are already designated set up just waiting for computer. >> And so some of these um hang storage. >> Oh no, they are all coming out of air. I said that. Okay. >> All right. Any more questions, comments, concerns? Ready to vote. All in favor say I. >> I for me. All oppose say no. >> Yeah.

106Thank you. >> The next item I ask for the board is an adjustment. Um we originally um gave a testing coordinator stipen on the salary schedule at $2,000. That was what was in the past. Um and it has been very difficult to obtain a building testing coordinator because of the things that they have to do. Um Miss Lee, since we have meetings and we talked about this, um there's a lot of responsibilities in regards to being the building testing coordinator that they can't do during the day that they have to do after hours. And so I'm asking that we adjust that siphon from $2,000 to $4,000 for the building testing coordinator. >> All right. All right. At this time, I'd like to entertain a motion to raise the building test coordinator stipen from 2,000 to

1074,000. >> Move the private second. Ready for question? >> Yes. Um, so this is also is this one operated or is this? >> No, we take that out of ESA. It's not required to have it. Oh, well, [clears throat] we can still take it out of ESA. We have to have a district level and you have to have building level testing coordinators but we can pay for that out of ESA. That's where we that's where we take it out right now. Any other questions, comments, concerns? All right, hearing none. All in favor say I. >> I for me. All post say no. >> Your eyes have Thank you. All right. At this time, we have a need to go into executive session uh to discuss the safety assessment as well as personnel. So, I want

108to thank the community for attending. We will be staying in this room. I likely ask you to exit. >> Yes. We're also going to take a small break. >> Yes.