001I will make that motion. >> It's been motioned. Do we have a second? >> Second. >> Motion second. All in favor say I. >> I. Any opposed? Hearing none. >> Item 5A, transition school to work presentation. We've got Morgan Bricker and Kelsey Reese. I also like to introduce we have and Dakota Chromeber as well. >> So what is TSW? So TSW stands for for our transition from school to work program. Um we essentially have two separate programs on campus. which is a life skills based program and that really focuses on preparing um our students for just entry into our workforce and then basic skills that they would need in everyday life, cooking, cleaning, shopping, things like that. And then we also have a college and career readiness program where we work on other things like
002um college research and um resume building and things like that. So Morgan is going to start us by talking about his experience with the life skills program. >> Thank you, Miss Reese. So, what t what we basically been doing in TSW is sometimes we've been doing venting where we collect money for special Olympics. We also been going to the mail room and giving no and delivering the mail to the prescuit faculty. >> Super nice. Also we we are learning life skills such as cooking which basically um get help us learn to cook without anybody. Sometimes we go grocery shopping which once again get help us learn to uh shop by ourselves. Now, I haven't been doing laundry with TSW, but we do laundry, which help us learn to clean our clothes by yourself. >> Nice.
003>> And lastly, we have budget and paying bills, which helps us do our taxes. And >> that's great. >> Paying out bills by >> sir. Very good. >> Yeah. So laundry, we um really try to help um our local teams on campus and so we've been washing the baseball team's uniforms for the start of the season. >> Um and then with our budgets um they get to do some local um >> I guess well we do grocery shopping. So which is part of budgets. Do we have enough money to buy the items on the list? Um, but also we've gone on a couple field trips and have some in the future where they have to learn to be able to budget to purchase a meal at a restaurant and things like that as well. >>
004Great. >> Very cool. >> Fantastic. Thanks, Morgan. Great job. >> He's the nicest kids. Um what we do in TSW are like all the field trips we go to. So some of them are like one of them was like vet stuff cuz I used to want to be in vet. >> Okay. >> But I changed that now. And >> which is okay. >> Yeah. and like helping other like going to like going to like old folks home to help them dine like eat and stuff nice >> and serve food to them. >> Um I don't know what else >> Yeah, we had some guest speakers. Uh, one was for the YC how to log into it and the other one was for for picturing whatever it was called. I think >> yeah. So we like
005to bring in guest speakers as well that kind of talk about things that we're learning about. So, we're getting ready to do a budget unit, a budget unit. And so, we have um a local bank coming in to talk about opening a savings account and, you know, the pros and cons to um credit cards and things like that. All things that they need to know. And then also property management company who'll come in and talk about what students are going to need to be able to get an apartment and live on their own or with roommates. And then, Hadley, do you want to talk about some more of the college and career? Thank you, Kelsey. Um, I can I mean speak firsthand. I have had tremendous help figuring out what I want to do for
006college. Getting being a senior in high school, it's scary. You don't know what you want. You don't know what you're going to do. But, you know, they have they will go over everything with you. They'll go through every college you want to go through. And, you know, they help you. They we've done multiple things and assignments on um like just how to build a resume, how to apply for college, how to you know like it says self- advocacy, how to you know speak up for what you're good at and you know when you're applying for a job after you do college, they help you plan all of that out. everything they it it gives you a really good foundation in what you want and you know it takes away it takes off that you know
007box of uncertainty for me personally but >> cool >> I yeah >> you want to share photos >> so lastly we just have some photos of some of the things that we've done in TSW that Morgan would like to share oh Cool. >> Nice. >> So, in in this photo, we have Kenny, which is one FL student doing the laundry. And in the next photo, we have a guest speaker at the library that I went to. >> Yeah. From Yavapai College talking about the disabil the disability resource center center and the different things that are available for our students when they go over there after graduation. >> Great. And in these two photos, we're we're doing some vending and collecting money and sorting it. And in this photo, we're making grilled cheese sandwiches and uh
008>> I don't remember being invited that day, Morgan. Have to talk about that later. >> Okay. All right. Super. Put that on my schedule right here. And this is one of my favorites. >> Oh yeah. >> This is where we went to the district office and we wrapped presents for people in need. >> Nice. >> And in this photo we have Anna checking out groceries to make Wait, what? We were making that thing. >> I don't think we're buying everything that we needed for grocery shopping. >> Nice. >> Yeah, she's packing groceries and Before we went to Dunkin Donut, this pizza, we just got some practice in where we basically just u pretend we're casia and customer. And this is the actual field trip with Dunkin Donuts. >> That's nice. might have the schedule >>
009at the end. >> Should I tell >> you can say if there's one last thing you'd like to say? >> There is one last thing I like to say and it's my probably my best experience with TSW. So, I have TSW in seventh hour and we have two students, Chris and Oliver, including the TSW teachers who just make TSW fun. >> That's great. Super cool. That's awesome. >> AMAZING. >> Thank you guys so much for letting us present. >> Thank you so much for coming to present to us. I know that it's really hard to present. Well, I I know it's really hard to present to a whole group of adults being a teenager, but you guys all did an amazing job. And these opportunities are insanely important to talk about because these are what
010help us in the real world. I know from my personal experience and the experience of my peers that a lot of time in school, it's really hard to go because you don't see a point. You don't see any of the life skills that you need for the real world. So, these courses are very beneficial and obviously they're helping you guys. So, thank you for coming and you guys did a great job. >> And I would just like to comment on how impressed I was with all three of you with your self-confidence coming up to speak to a group like us. It can be a little bit overwhelming and you all three handled it extremely well. I'm proud of all of you. Great job. >> Good job. Thank you. >> Yeah, I um I've followed Morgan's
011life pretty regularly. every time your dad pulls me over and um on I get a little update on you and uh and I know your mom and your your grandpa well and it was it was great to watch you guys and uh and to learn from uh from your experience. So, thank you for coming. >> Yes. >> Well, if I if I might, we've had a a TSW program for several years. Even if it weren't required by law, this is an opportunity we'd want to give our kids. And so that that's nice, but I we've just never had it as as organized and as beneficial for students as we have. So I just really want to compliment Mrs. Reese on >> on the great job that she's done and our students and coming. There are
012certain things that that happen uh outside of board meetings in board meetings just make me swell with pride as a superintendent. This is one of those times. We're sure proud of you guys. Thanks for being here and sharing the experience you've had that's helping you get ready for your next stage of life. That's terrific. >> How many students do we have in the program? >> We have 30. >> 30. Perfect. Thanks. Wow. Amazing. >> That's impressive. >> Very impressive. >> To grow it. >> Yeah, for sure. >> That's great. Good deal. All right. >> Love it. Great. Thank you all. Thank you guys. >> You are more than welcome to stay or leave. It is I know it's a school night and so they all want. >> Uh moving item item 5B. Um is Chief
013Bonnie here? >> Yeah. >> So I got a text from Chief Bonnie this morning. Um there were three officers who were supposed to come and present about particularly the the uh facility new facility dog that we've got at Granite Mountain and then some other aspects of our partnership with the Prescuit Police Department. Chief Bonnie woke up super sick and then one of the other two presenters uh had to be away at a training in a in a um unexpected manner. So she said, "Is there any chance we could do that next month?" I said, "I think we could probably do that." So, we're going to strike that from the agenda this evening with your permission and with my apologies. >> No problem. Well, I met the dog at church this weekend. So, it's a pretty
014special dog. >> My softest fur. I don't All the kids must love it. So, it's great. Okay. Yeah. So, next month we'll move that on. >> Great. >> All right. Moving on to item 6A. Um, summary of current events. Mr. Tenny. >> Okay. Super. Is are we good on that? >> I do. So, I'm just kind of in the groove most days doing whatever's on my to-do list, but every once in a while, Sarah pulls me back to reality and she told me, I don't know, a couple weeks ago, maybe right before the break, right before the break, "Hey, Clark, did you realize that uh that January is governing board recognition month?" And I said, >> "No, I had no idea at all. I'll be honest. I I didn't have the first clue. I was
015at Granite Mountain yesterday. Turns out yesterday was National Shortbread Day as well. So there's a whole number of things, but this seems a little bit more important than National Shortbread Day. So Sarah showed me some examples of things that other school districts had done uh with with kiddos thanking uh their board members for their service. And so we went around to a handful of schools between the two of us. Got some video clips that we want to share with you if we could. >> And Sarah put this all together. >> Thank you, school board. school. >> Kid in the front was reluctant, frankly. But >> and now wave. That's Spanish. >> Thank you, school board. >> Thank you. Hey, >> fantastic and one of the famous uh participants in that right in our front row
016here. Thank you, Miss Sparks. Great to have you here. >> Oh, thanks for doing that. >> So, we just I I just want to tell you how much I appreciate everything that you do. I had an opportunity before each of these. I didn't just walk in and say, "Hey, every say thank you, school board." But I I shared with them, "Hey, we've got five people in the community that were elected by uh the people of Prescuit to to work for us, and guess how much they get paid to work for us?" And they were like, "Oh, $100." Nothing. People were like, "Oh my gosh, there's people who work for free." I said, "Yeah, in this case they do for sure. I really appreciate the way that you volunteer your time. Every one of you away
017from your families, in some cases away from your your livelihood as well to to serve the students and the staff in the school district. And you're in my heart. Sure. Appreciate you." And I'm really glad that Sarah pointed out to me that in addition to being National Shortbread Day yesterday that January is school board appreciation month and we appreciate you. >> Thank you, SARAH. ME PERSONALLY, before I became a student representative and all of that, I honestly didn't realize the extent of everything that you guys do and how much you care, but being on the school board this year has really opened my eyes. You guys are amazing. You do so much for us. You always prioritize the kids and I just think that you're amazing people overall. Thank you for everything that you do.
018Thank you for being on with us this evening. >> So, we'll we'll if it's okay, Sarah, can we share this uh the what's it called? It's a Canva the Canva video clips with you. So, the next time somebody chews you up and down about something they think you did wrong, you can pull that back out and say, "Nope, no, there's at least these kids except for clip number three, the kid right in the front." But everybody else was sincere about that. >> That's wonderful. All right, >> is that it? >> That's it. Well, that's it for that. And then we've got some a handful of current events, I think. Okay. Yeah, that was actually we just kind of inserted that as a little surprise. So Morgan talked about one of the things that our TSW
019kids have been able to do recently. And again, we're trying to give them sort of real life experiences, things that they might do, right? Everybody's got different abilities uh and and things that they're shooting for after high school. And um these kids are are getting real life experiences like you said, and things that are going to be important to them, their own life skills, but as far as career preparation as well. Before the break, our um grants department and particularly our our coordinator of oh my gosh, special populations, I think we call her, Judy Stencil, worked together to was it was 100 I was going to say 155. Sarah's got the number right up there. There were 161 different um well students in in various families, probably 100 families represented all together who um shared
020with us through one venue or another that they had some needs at the holiday time. they weren't going to have a typical holiday that a lot of us are able to enjoy. And so, uh, our our, um, resource center folks, Judy Stencil and the the rest of the grants folks step up every year and they get with different community donors. They go with our PSD staff and say, "Hey, are you interested in doing kind of an angel tree type of thing for there's a a nine-year-old kid who likes whatever basketball and blue jeans and what?" And so several different community organizations, several different uh members of our of our staff stepped up and said, "Yeah, absolutely. I'll donate toward that or I'll go out and shop for kids." And then once a thousand different items
021come in, they got to organize it all, get it in the right bags and whatnot. So our TSW kids were part of the the very broad effort to to wrap all that and get it together. I was able to come by uh the morning that they were distributing that. one of my former students happened to come by with his spouse and their little one and and said, "This is just a real blessing to our family." It was really neat the way it touched my heart. Some of those uh community members who had or organizations, excuse me, who had um contributed to it were there as well to share some of the resources that they've got in addition to the wrapped Christmas gifts, uh ongoing resources that they can make available for families in need. a
022really neat group effort and we were able to benefit the lives of again 161 students and want kudos to our grants department particularly our um our community resource center folks and Judy Stencil led this again so that's super neat some other Christmas things I'm not sure how that got in there but anyhow some many of you were able to come to the the uh kickoff of the giving machine or stop by during the holiday season and I think this was at the kickoff Santa Claus came by. He wanted to take a picture with me. So, I thought, "All right, now let's let's just do that." Not sure how that got in there. Um, lots of different Christmas related uh um um celebrations and whatnot at the various schools. One of the traditions we have, as
023you probably know, is our kindergarteners from our school district bus over to Mile High Middle School every year. And the Mile High band um along with a reader, a guest reader. It's Mrs. Higgy, Missy, who's one of the English teachers at Mile High. She read The Grinch. How the Grinch Stole Christmas and and the band played along, you know, between different sections of the reading, uh some of the Grinch music and whatnot. Super fun. A great tradition for everybody. No, you're fine. That's great. Super. We've had several spelling bees going on at the various schools and we've got pictures of some of them. This was the Granite Mountain spelling bee. I think Kelsey, you you played a major role in this, right? >> She was the What What's the official title? There you go. Okay.
024We had a couple of words we were like, I think that's French. We'll skip that. But other than that, we How bad they are, but we had some great spellers there and you can see our our winners there. So, congratulations to those folks and the top one or two, Kelsey, do you remember? Go on to the county level. >> Top one from each of our schools will be able to compete on the county level. Here are entrance from Mile High Middle School and our winners there, Marlo and Corey. And then we we also had a spelling be a biojet is already taking place. Taylor Hicks as well, I believe. And Lincoln is coming up next week. >> There you go. There you go. So each of our schools will participate in that. This is just
025this afternoon. I wasn't there. I was presenting to a community group. But did you take these pictures, Adam, and share them or did Sarah go by? Oh, fantastic. So Tiffany Bailey, who you know is our is our director of career and technical education programs in the district, was able to take uh photos of how many students roughly participated, Mr. Neely, do you know off the top of your head? >> I never got to campus till about 3:00 today, so I >> That's right. We had you here in meetings. I apologize. Yes. Um I I heard we had a great turnout. So um it sounded like there was a ton of kids wanting to find out more about CTE options. >> Great. This is one of the opportunities they have earlyish in the year before they
026sign up for classes next year to be exposed to the different uh opportunities that they'll have. And you can see veterinary assistance, culinary arts, fire science, construction, technology, and there's 30 plus different opportunities that kids have to take uh programs uh at at PHS or at the um auxiliary campuses in conjunction with the CED district. And so pretty neat. I can see some of the instructors of those courses actually there to share information but with the kids and kind of talk it up. So pretty neat. And both during both lunches, is that what I'm remembering? Great. Neat. So those are our our um recolle those current events. There you go. >> From all thank you. All right. Moving on to item 6 A2 governing board members. Brett. >> Yes. Um so this last month I
027had a chance to go watch Granite Mountain's version of the Christmas Carol. >> Nice. >> And uh it was it was fantastic. I think it's Mrs. Olsen who directed that. lots of student participation and it was it was enjoyable and right after that I jumped in the car and ran down to Phoenix and went to the annual ASBA meeting and uh my takeaways just a couple takeaways from those Dr. John Hodgej was the keynote speaker and did an awesome job of kind of an inspirational job of helping us learn how to get in the way of kids risk factors. And he and he kind of empowered the people there to that you can make a difference. And he told us a neat story about how in his school a specific teacher made a difference in
028uh in the lives of a lot of the young people that he knew, his peers. And uh that was great. I also took a class on behavior management in schools. I took one on leadership. I took one on kind of a turning a success story from up on the reservation where they uh had a school district that was underperforming and how they turned it around. And then I did a math one with a couple of you that was a enjoyable class to take. And so overall it was a it was very inspirational time at the at the meeting. That's all I have for current. >> Chip. >> Um, I got to go to the district office holiday party >> which was fun and to vote on the doors and all of the holiday decorating. Um,
029and then also went to the ASBA conference. And today I got to join Clark at the Republican Women of Prescuit meeting where he presented about our financial um, how we how our finances work and why we might need a bond and override in the near future. >> How'd it go, too? >> It was very good. Clark did an amazing job. >> It was very good and we got a lot of great feedback and good questions afterwards. It was just overall a really really great lunchon. Thank you very much for having us. >> Stuff Andy. >> Okay, so ASBA conference just some of the things I took away um you know comments from the the keynote speaker. Caring adults are the greatest assets in our schools which I I think we all believe here on our
030board. um no significant learning takes place without a significant relationship between an adult and a child. >> Um and so those were things that that really resonated. And the last one was if you don't think a kid can make it, treat them like they can. >> Yeah, I love that. >> So those were a few notes I took about that. Um, as far as other things, um, was able to attend, um, the kickoff of the giving machine >> downtown and also the the holiday party. A lot of Christmas things going on. Um, but a few things coming up that I I hope we're we can participate in. Um, and I'm going to later, I know this isn't the time for it, but later I'm going to ask that maybe this be an agenda item that
031we could have someone present to us, but ASBA is offering an advocacy day on March 3rd where we'll have the opportunity to go to the state legislature and work with our uh elected legislative people. Um, and they're hoping to get many board members to attend that. So, um, I know it's difficult. that you know it's a work day and all of those things but they will have an they will have a uh a format for us. They are looking at one topic which will be the facilities issue um that we can address with them. A lot of that based on the lawsuit that was recently uh decided but is under appeal. So if in the future when we come to future agenda items, that will be one thing that that I think I will ask
032about adding. Um Steve, our county superintendent, Mr. Steve King, is having a couple of sessions for school board members. I know the one in February, I think, >> February 16th, uh will be at the YCSA office and there is a sign up. I don't know if you got those emails, but if you're interested, I think those are always really good opportunities for board members to learn at. And then I just got back on Monday on Sunday from Tucson where I was at the um ASBA board of directors retreat and uh as the Yavapai County director. And so that was a good professional experience as well working on the strategic plan and the the agenda for for ASBA going forward and what they hope to do over the next year. So >> thanks for your service
033there. >> It was it was a really good it was a much better retreat this year than last year. >> Yeah. >> All right. Most of mine are you've already mentioned them. lots of the Christmas events, um lots of the going out and seeing the different things going on at the school. Um your comment about relationships. I remember reading once that um my teacher told me I could read so I learned to read. I always remembered that one when I was teaching young kids that that confidence building that we as individuals who build these relationship with kids sometimes we don't even realize at the moment that we say something that will be instrumental in their future. And I think that's very important for us to try to remember. I also went to one of the
034girls basketball games last week. We're doing pretty good. Those varsity girls are like go taking it and going. >> Very fun. And one of the the things I enjoy most about athletic events at the high school. It's our high school, our only high school. And it's not only do we have parents and kids there, we have grandparents and people who retired and people who went to Prescat High and just want to come back and see what's going on. It's just like it reminds me of that series Friday Night Lights. Do you remember that one where it's just the town event? So I always get a kick out of going to those and just seeing people that you're here at the basketball game. Do you have a kid? No, we just come to the basketball game.
035Doesn't really matter. It just means makes my heart sing. That's it. I didn't have much going on. >> Well, I did have a lot going on. >> Uh yeah. Uh giving machine, great event. I mean, just And how did that go overall, Brett? What' you say? >> I didn't I didn't get the final numbers, but I appreciate you all for coming and supporting for the kickoff. >> It was a great deal. >> Um, and then uh Lincoln uh Christmas caroling like they do every year on the uh south side of the uh of the courthouse steps. It's just tremendous that they walk down there and sing Christmas carols. You know, it's a neat event. And then everybody from the local businesses come out and whatnot. And I think I think people are really floored when
036they come out there, even if they're just walking around that this is a public school doing Christmas carols in the middle of downtown. It's pretty pretty tremendous and it's a great great feeling that we still do that and Halloween and everything else that mark, you know, march around the square. So, or the plaza. I've been reminding it's not a square, it's a plaza, right? So, >> anybody ever corrected you there at all? It's not a square. directing. >> So, um, and thank you for allowing me to vote virtually on the doors for the Christmas. Thank you. I felt very well apart. I didn't get to eat any of the food that was here, but it was great. >> Delicious. >> And then I also attended virtually the flag ceremony at um that they do monthly
037at Lincoln Elementary, which they've done for a hundred years. Um, got to meet with uh Joe Baines. I think I shared with you some information about Joe and how um potentially using uh state uh Arizona state parks, how they have funding for historical buildings for things specifically um like roofs and HVACs and it specifically mentions public schools. So he wanted me to know that >> all the we definitely qualify. That's for sure. So um so I know our grants department is looking into that. It's a small window. It's only a two-month window and we're in the middle of the two-month window. So, we'll see where we can go with it. But, you know, if not this year, next year, but, you know, something to really look into. >> That's super cool. But I thank you
038for making us aware of that. >> You betcha. All right. Um All right. Um then, uh Shay, what do you have for us? >> All right. So, yesterday there was a boys soccer game against Cap uh Camp Birdie and they lost unfortunately, but um there was also a boys basketball game yesterday against Queen Creek. They also lost unfortunately, but the girls won and won 82-7. The girls basketball team is amazing, phenomenal. I know a couple of the players, some of them are my friends and they're amazing personally. Addie. Addy Pandero. She's a baller. >> She's the leading scorer. That's how you say perso. >> She iso >> and she came from >> Ash or something like that. Kingman. >> Yes. >> Glad to have her. >> And Bella Apt. She's I think she's the first
039um woman in our history for basketball um that has scored a thousand points, which is also amazing. They're both >> amazing. Um I've know them both personally and they're just Yeah, they're really great students. They're just impeccable. Um a couple weeks ago on December 18th, we had the for National Honor Society, we had the Stepsone party with where we had a couple foster kids come in and we just spent time with them. We had a Santa come in and open presents with the kids and that was amazing. And then also S Club, which for those who don't know, S Club is a part of SH Optimus International, which is a women's organization just based on uplifting women. And we went to Walmart on December 17th to buy gloves for men and women for the five
040and two soup kitchen. Um, and that was amazing and great. And then we also have a meeting tomorrow for US club where we're making um we're making holiday cards, well New Year's cards for Evergreen Village, which is currently the place I work. But >> yeah. >> Great. Thanks. >> Thanks. >> Awesome. >> All right, moving on to item 6B, community comments share with governing board. Um Brett, >> um I have none to share. >> I don't either. Yeah, I'm with you. >> Everyone was distracted with holiday with you. >> Yeah. >> Nothing. >> All right. >> Wow, that's a first. >> So, Christmas time of year. >> I I will publicly apologize to the uh via Jud PTA because I have not moved forward with the polls we're talking about. So, Mindy, please tell them
041this. I will >> I will follow through with this. Okay. Thank you. >> Perfect. That's the thing. Um, okay. Moving on to the consent agenda. Item 7A. Are there any items on the consent agenda that anybody like to pull or highlight? >> I would like to pull the 7 A2 consider the approval of the donations. I'd like to just recognize them independently. >> Great. >> Can I pull 7A1 um certified and classified personal actions as presented? >> Okay. Any others? Okay. I'll take a motion to approve item um the consent agenda minus items 7 A1 and item 7 A2. >> So moved. Uh moved. Do we have a second? >> I will second it. >> Motion sec or moved and seconded. All in favor say I. >> I. >> Any opposed? Hearing none. All right.
042Um item 7 A1 consider approving the certified and classified personal actions. Um Brett, did you have something you want to >> Yes. you know, as I looked through there and um considered, you know, all the work that especially Andy Binder does, I just wanted to just take a minute, just 15 seconds if I could, and recognize him for the good work that he does. This is a big job and I have a little tiny business in town with with a fraction of the employees and and it's the hardest thing I do. Um, and um, you know, there was a couple of times he brought us in or sent us an email this month to keep us up to date on a couple of the personnel changes and I wanted to let him know that I
043appreciated that and I love his organization. I know it's a difficult job and I think he needs to be recognized for it and I wanted to take this opportunity to do that. >> Awesome. Here. Here. >> Here. Here. >> Thank you very much. I appreciate it. >> Appreciate you. Tomorrow is national HR. Let's >> put together a video exist. >> We'll bring shortbread. >> Yeah. >> All right. Um and then let's move on to No. >> 782. >> 72. >> I do a motion on one of them or do I do a motion on both? Right. >> You can do them at the same time or we'll do both. >> Okay. Then uh Jane uh item 78. It's a It's longer this month. I'm assuming it's the end of the year. Maybe people are getting
044their Arizona tax credits, but I'll go quickly. So, these are all most of these are cash or check donations. Our first one from Joanne Bodner for five $50 to the winter wellness fair. Clark Tenny, $240 to the FRC Giving Tree. The Arizona Community Foundation, $5,000 to the Prescat Mile High Schoolboard. That's pretty cool. >> Which mile high score? Yeah, we got two new scoreboards in the two gyms there. >> So, James and Lesie Hinton, $500 for Granite Mountain Character Education Program. Frontier Rotary, $1,300 for our elementary summer school program. Asbait, $1,000 for the wellness program. First Congressional Church, $755 for Discovery Gardens. >> Nice. >> Um, Nextar Media, $500 Prescat High School athletics. Carol A. Hubert, $300 for Prescuit Mile High Character Education, Prescat Pop Symphony, $750 for the Granite Mountain Piano Tuning, which would
045easily cost that if not more. Um, Alice Cring, $500 for Discovery Gardens. Board of Supervisors of Yavapai County, $250 to the Prescat High School Art Program. Hometown ticketing, $475 and odd cents for the Prescat High School Auto Club. Yavapai Regional Medical Center. $200 for the Prescuit High School Choir. Teresa Leak, I'm not sure how to pronounce that. $400 for the Prescat High School Choir. $500 for a donation of an electric guitar and amplifier for the Prescat Mile High Jazz Band. And $1,858 from Patrick Ellison for the PHS picture display case in the wait room and speaker shelves in the building. That's it. That was an amazing month for donations for the district. >> That's great. >> Thank you. Amazing. Um I'll take a motion to approve items 7 A1 and 7 A2 of the consent
046agenda. >> So moved. >> Motion. Do we have a second? >> I'll second. >> Motion second. All in favor say I. >> I. Any opposed? Hearing none. >> Um moving on to item 7B, study and voting sessions. Do we we have one called public? Call the public. Okay. Um, normally I would read a big long statement. I'm not going to read it today. Um, but we do have one speaker, uh, Mr. Mel RP. Um, and, uh, Mr. RP, how many How long do you think you'll I can give you three minutes, I can give you five minutes. What would you like? >> Either one. >> Well, we'll listen to you and I won't stop you. How about that? >> You can take the podium if you like. >> Thank you very much. >> You bet.
047appreciate the opportunity >> to meet the board. This is my first board meeting. >> Well, welcome >> of the school board. Um, and u I'm here because the press has been doing their job and telling the what's going on here. And I saw some articles a while back that said that uh they're thinking about doing a bond measure and uh talking about maybe an advisory committee for that. And I'm here to s throw my hat in the ring to be a member of that advisory committee. Uh uh in my professional life, I worked for three different school districts. The last two we passed uh major bond measures uh easily a lot of work but easily. Uh my last job I was assistant superintendent for facilities and property for Seami Valley schools in Ventura County, California.
048Uh we had 29 campuses and 21 21,000 students. Um the bond was for $145 million and we had a lot of support from our citizens oversight committee we called it and one of my jobs was to help them along and that's real important to have that kind of a committee throughout the process and involve as many people as you can in the process because they're what votes for it. Um, my last job before I retired, I was a assistant director in facility services for San Diego Unified. Uh, that was quite a job. >> We had a bond measure. Uh, we had 170 schools and 138,000 students. Oh, it was quite a job. Um my job was to evaluate all the facilities needs which obviously took a big team to do that. Uh I didn't go
049to all the schools personally but I had people doing that for me. And um uh for the 170 campuses we had major improvements to the existing schools. Some of them very old. Um and we also needed some new schools. And my part of my job was to do facility analysis for the best sites for those new schools, elementary and middle schools. That was part of it. Um the bond measure itself was for uh $1.51 billion. That's B. And it passed. Uh a lot of people did a lot of work to make that happen. The key I think in both cases we involved the community a lot. We got as many people as involved as we could and we met them face to face when we after we did our homework and we knew exactly what
050our facility needs were. Uh we went out to several of the high schools and had large public meetings and I had presentations made exactly what we needed at the which campus and that's I think what did it. We met with them face to face. Um, my first recommendation would not be to call them on the phone. Most of them will probably hang up on you because they're busy. Uh, but, uh, get out there face to face and meet with them. The key to both of these, I think, was knowing exactly what our needs were at every campus and presenting it to the public at large. Um the key uh see what else I was going to say and I had uh one of the things I had to do was prepare cost estimates for all
051of these projects which was extensive. And uh what we did to make sure the word got out to the public was uh in the ballot measure and I have a copy of our ballot for bond that passed. We listed every school in the district hall 170 of them and we listed the projects at every school in the ballot so every community knew exactly what they were getting for their money. That was the key. And we had a lot of new schools, as I said. Um, we had $58 million for repairing buildings and housing students. $615 million for projects to improve teaching and learning. That's things like going to single session kindergarten technology infrastructure, etc., etc. So, we had a lot of detail. There was no question where their money was going and that was the
052key. >> Anyway, and I responding to the article in the paper, uh, since you may have a advisory committee, I wanted to, uh, tell you I'm retired, so I'm not looking for a job as a consultant. I don't do consulting anymore. Uh, but I would like to volunteer to be on any committee you may have that maybe I could help them through all the ins and outs of passing a bond. I'd be glad to do that and look forward to serving you and very impressed with what I've seen tonight. >> I've been for a lot of boards of all types and I'm very impressed with what Prescuit has. >> Thank you forunate. >> Thank you for your many years of service to public education. >> Yes, very much so. >> Very cool. >> Continue. >>
053And for still being interested in public education. >> We got your email and number too. So there you go. So we know how to contact you. Great. Thank you. >> All right. Um, moving on to item 7B1, consider nominations. Oh, an election for the position of governing board president, Mr. Tenny. >> Okay. Well, there's there's nothing in statute uh regarding this other than we need to have a board organization meeting each year and and we do by our uh board policies elect a president and and a vice president each year. The convention we've had, again, this is not um codified in our uh policies or in any other written or verbal form, but the convention we've often had in the past is that um the the board has looked and strongly considered an often nominated
054person who's been most recently serving as vice president to be the new president. Doesn't have to be that way, but that's been a typical mode. In addition to that, for vice president, which we'll be talking about in a minute, and so I'll get ahead of myself just a touch if you don't mind. um that person is often someone who has had at least a year of experience on the board and and um and and uh it typically the the board has made an effort to to rotate those positions around. So someone who's most who has very recently served as president or vice president often time often takes the opportunity to say I'm just going to come as a member for the next year or so and see how that goes. So however you want to
055do things it's completely up to you. You can have some discussion first or you can make a nomination and then have a discussion etc. But ultimately you'll be voting for this item on who you'd like to serve as the president the next year. Just as a reminder the key duties of the president are um putting things on the agenda. Right. As you talked about earlier, our current board policy and going forward would be the same. It uh the superintendent and or the board president can place an item on the agenda by themselves. uh or if any other member of the board wants to have an item on the agenda, they just approach the president and say, "Hey, what about this?" If the president says, "I think that's a great idea." Done. If the president says,
056"That's a terrible idea." Then that that board member needs to work through the superintendent to see if there is a second board member. Right. But so there's a little bit more um kind of authority for uh agenda creation that the president has. In addition to that, the president spends additional time with our administrative team going over um the agenda. Uh each time we have an agenda review session that Stan's been involved in for the last couple of years beforehand, we usually have our student representatives. Mr. Neely often joins us and and Sarah and Andy and I at least will get together and look at what's coming up and make sure everybody's on the same page with that. So those are some of the key um responsibilities that the board has. Again, there's no set convention
057for that, but there has been a a mode that our board has often followed in recent years. Any questions about that? >> Okay. I'd like to make a nomination for Miss Jane Robertson as president. >> I will second that if nominations are over. >> Motion and seconded. All in favor say I. >> I. >> Any opposed? Are you opposing? Maybe. No. >> I've already voted you in. >> I already got too bad. Too bad. >> You get this seat. >> Do I have to switch seats? Can you raise the chair? >> Yes, I can a lot. >> Mr. Galagoski, I want to thank you for your your service as president for the last two years. If I'm remembering correctly, >> there there is a lot of not a lot, but there's there's extra time and
058responsibility that comes with that. You have served just super well and been a great example in the way that you've run our meetings. I guess that's the other piece I should have mentioned. Obviously, the the president runs the meetings and so they're making the shift here. I think that's been our our mode in the past. As soon as we have a new president who's elected, they shift seats and and >> Yeah, we shifted seats. >> You're now in charge. >> I am. >> All right. >> So, where I go, >> you get to sit, I guess. You can't leave. >> Don't leave. This is so our next item on the agenda would be 7B2 and that would be to consider nominations and election for the position of the governing board vice president which from my
059own personal experience doesn't involve a whole lot of extra time but it does involve stepping in when he doesn't show up >> which is rarely one time. >> That was a two-minute meeting. too. >> So, do we have any discussion or possible nominations for that particular position or discussion? >> I'd like to nominate Jen Bergamini for the vice president. >> I'll second it. >> Do we have any other discussion on that? >> That would be my question. Are you >> If you don't want to do it, this is your time to say that. But if you're willing, you don't have to say. >> Would you like to take that on? >> Sure. >> All right. So, Where am I at? Do I have uh would someone like to make They've made the motion. So, all
060I do is Sorry about that. We'll get there. All right. All those in favor of having Jen Bergamini service our governing board vipes president >> say I. >> I. >> Any opposed? And it passes 5. You voted for yourself, right? >> Well, I guess >> that all right. Now you have to come up here >> and tell Stan to take all his stuff. >> Don't take all your stuff. >> We may have to separate the two of you and we'll see how this goes. >> I need to sit between you can do a shorten version of that if you prefer to, but otherwise you're not helping. All right, for our last voting measure this evening, 7B3, we need to consider hiring a bond override consultant to guide the district through the process and decisions leading
061up to the governing board's vote on whether to place a bond and or override measure on the November 26th ballot. This consulting services may include demographic research, community surveys, and communication and marketing review and recommendations. Mr. Moore, comments, presentation. >> None. Um as uh we discussed in the last board meeting um you know going forward with a a potential bond and override um leading up to the vote um there are consultants that could guide us including a phone survey which is the most expensive part of their consultation really. Um we got three bids from the business office. Um all three really included three components for the board to consider and each one of them is in the voting item. um really demographic research uh that phone calling um that just mentions and then the last
062is I can't remember communication and marketing review and recommendations essentially giving recommendations to the board um for after the vote going into you know in the pack forms and we start trying to solicit um so they can give recommendations and things like that. Um the the quotes that we got varied from anywhere near uh 26,000 for all three all the way up to 200,000. Um the 200,000 did go ex outside of what we asked them from a scope and sequence. They also provided con consultation after the vote and being part of that pack. So the pack would actually hire them. Um and then the other one uh was in the middle. Um and so really the conversation for us to have and and give us advice is uh whether we think as administration 03 is
063warranted um really depending upon what size of a bond or an override. Um, I did have a great conversation uh with our gentleman speaker, you know, who um, you know, basically said, you know, the phone survey is is is expensive. Um, if you're going to push the envelope when it comes to the percentage and that's going to give you advice to go for a lower one, phone survey and that cost could, you know, be warranted. If we're kind of looking more at the what are we going to be able to pass as bare minimum that phone survey I don't know whether it's going to be hey we're not even going to try to go on the ballot or go for the bare minimum even if they say no you know if the if the survey
064comes back kind of in the middle so really the conversation is do we want to hire a consultant as a whole I can tell you um the gentleman who did present in December was one of the quotes um if we did not do a phone survey we wouldn't even have to get quotes because his two services for demographic research and then the other uh communication and advice was under 10,000. >> Do you have the total figures on that, Brian, with you by chance? >> I actually grabbed all three of the packets and I actually think it's in the bathroom out there. >> Okay. >> Um so that's that's >> I did I actually went up to my office, >> got them. I have no idea where they're at. Bathroom. Could you could you could you
065go in the bathroom and see if my papers are >> Mr. If you want to take back what you're saying about us being professional earlier, you're welcome. >> Yeah. Are you sure you want to, you know, volunteer? >> Have we changed your mind in the last >> I believe I believe they both I think the demographic research was uh the lesser of the two, but when added up they both were around 8,000. And the uh in that uh proposal the um uh the phone survey and they had different types of phone surveys and I think it had >> assume bathroom. >> Well, I spent some time in there. Um so, oh actually had it backwards. The demographic research was 4,000 and then the communication and marketing review and recommendations was 2500. So it was 107.
066So 6,500 um >> for the polling piece that it >> the polling piece for the gentleman who did presentation which still really is the lowest out of any of them. Um that polling and it's 400 not to exceed 10 minutes interacting for 400 u uh that 17,500. So that was >> so the and all of them had the same 400 completes not to exceed 10 minutes but like I said the others were extremely higher. Uh the highest was a Texas firm that came highly researched um and reviewed online and then the other one's an Arizona company. >> So both two of them were Arizona, one was Texas >> and one is Texas but but does work all in the s western southern area including Arizona. Bri, Brian and I discussed this at some length after
067we got the bids back. And if you're interested, we've got an administrative recommendation that you might want to consider starting your discussion from, but you don't you don't have to hear that. If you're not interested, you'd prefer to kind of just discuss it based on what you've heard so far. >> So, do we have any questions for Brian and or Clark about the whether how we feel about hiring a consultant to help us with the override and bond? Maybe we want to hear what Clark had to say with the numbers. >> Yes, >> I think I would like I always like numbers. >> So, frankly, if if any of these consultants and their services were for sure going to be we knew for sure, we don't know this, of course, for sure going to be
068the difference between on an override passing or not passing, almost any one of those figures would be a reasonable investment on the part of the board, right? $200,000 is a lot of money, but it's it's a tiny fraction of what you'd be asking the community for in total. I wouldn't necessarily recommend that. I I think Brian and I were on the same page and and correct me if I'm wrong on any of this, Brian. You might want to go for the the low bidder. Uh in this case, it's not always in every situation, you know, whether we're getting something repaired or whatnot, the low bid is the best, but in this case, probably. So I I would um I suppose that you'd probably want to consider the demographic information that they're giving and then the
069the consultancy around communication etc. going forward that uh you could potentially hand some of that off to a pack leader if if uh if the board chose to do that. You you I would think very carefully about whether a poll is is worth the the you know the benefit of a poll is worth the cost. Like Brian mentioned, your discussions so far have been around really very moderate to to low figures for um for an override 7 five seven 8% something in that range. And then for for a bond 15 or $20 million both of those are very very low figures compared to what's typically asked for in the state. The total amount impact on a on a typical taxpayer is also pretty low. Brian helped us out with some new figures. We got some
070additional information about a bond. If, for instance, you decide you want a 7% override and a $20 million bond, the total impact on a on a taxpayer who owns a $650,000 value home, market value home, would be less than $75, just less than $75 a year. That's pretty moderate. And uh even some of the more conservative people I've spoken with in town have raised their eyebrows at that and said, "Well, okay, maybe maybe that's doable." If if you wanted to go above those figures, if you're thinking, "Let's shoot for the moon." And you know, from our advisory committee and other conversations, we've had some people say, "Look at what your needs are and then match the figures to those needs." Don't don't come up with a low figure that you think the community will accept.
071That's backwards. Tell us what you need. If you need $78 million to fix everything in your schools, ask for 70. If you're going to do that, I'd recommend that you you pull and see if that's going to go anywhere. If you're looking for something really low that it's it's kind of binary. It's either yep, people can support this or no, they can't. Even if the bullying came back, people can't be supportive of something low. I'd still recommend if you're asking me for recommendation that you strongly consider placing it on the ballot. We need to try. We're we're we're going to be up against the wall financially in the next couple years if we don't. So, I'm not sure that your polling is going to get you a lot of um actionable information, especially for 14,000
072what 17,000 something. >> Yeah. and and I'm looking over the the other Arizona and it's very comparable when it comes, but they're both in the 15 higher range. >> They're phone calls to people and $43.75 cents for every phone call someone makes. That's for a school district that's trying to use our taxpayer dollars very very cautiously. I' I'd ask you to consider whether or not you want to go that direction. But the other two pieces of the lowest bidder that's probably value added to what you're trying to do and might help us um move forward in a way that we wouldn't be able to just on our own. >> One of the quotes the you know the um the high high one the the one that was the 200,000 it's Texas and actually in Texas
073if the ballot measure passes you can recoup the money out of the ballot measure. So you know they so if it was 200,000 and it passes the district can get that back out of it. and Arizona does not have a a method to do that. But um the other one besides the gentleman who presented had their um uh their proposal was was really thorough and for example in the demographic research um the description is at the discretion of Prisc Unified School District. The company can perform an assessment of the district's demographics to better ensure um inform future bond and override me measures to include comprehensive review of prior election outcomes, assessment of demographic characteristics within the district, evaluation of voter file data particularly of parents and employees of the district, review um of early voter
074behavior and high um efficacy of voter lists. U so that's kind of what the demographic information would give you. Um when it comes to the uh communication and marketing consulting um really the scope is develop consistent talking points, create a branded effort focused on key issues, develop bridge messaging regarding difficult topics, creating implementing media uh editorial calendar. So it really is is driving what the pack will do um as a as a consultant. So those are the two um developing social media strategies to improve engagement. Um exploring strategies like email blast, text, phone calls, blah blah blah. So >> is that portion paid by the pack then? >> No, I think it's all it's I think I believe it's all preliminary. Um and so whether it is beforehands with a demographic research or communicating and
075marketing its information be before the vote and then >> the pack would take all of that own it um as information that the district paid for prior to the vote to guide you guys with the vote. >> If the district does choose to pay for that it would become public information and a pack or or you know if there's a group who decided they wanted to organize against the bone they they'd have that information available to them as well. So in again public information if you choose to pay for that. >> Can I ask Oh, I'm so sorry. Go ahead. >> For just I think I'm right in saying that we had a consultant for 2013 and for 2020 but not for 2015. >> That that may be the case. >> It was the gentleman
076that were that presented to us for both of those years. >> I know he's correct with the the board in the past. >> Yeah. 2013 >> 13 2020 >> 2020 or was it did we have a different Did we have a consultant in 2020 and we didn't have one in 2015? We only had one in 2013. >> Okay, this might be a slightly dumb question, but for the polling and all of that, why does it cost so much money for that to happen? >> That would be a question for the company. >> Um, >> it's just timing. It's time spent, but I mean, you have to we happen to make phone calls for a living in my business, and >> we make a lot of phone calls. In order to get 400 contacts, it would
077be probably 4,000 phone calls at least. But, um, there's technology that makes that go a whole lot faster. But also, >> I agree with our speaker who spoke earlier who, um, shared about phone calls are very challenging. I mean, if we can't get face to face with people, we all know we ignore phone calls. We don't take them when it sounds like it's not something I, you know, it's not something personal just for me. I'm not going to stay on the phone. We see that all the time in a business like sales. So I think it it is challenging to get the data that we want to get and you're getting a segment of people who are willing to take the phone call that's not necessarily representative of your entire community because a large majority
078of our community doesn't have time for the phone call isn't at their phone during the day. You know it's it's very challenging. And so I'm not I agree. I think in our 2015 bond we were successful because we were face to face with a lot of people >> and a lot of the strategies that you know that was kind of enlisted in the scope you know so >> you know there really kind of I I you know talking to the gentleman and talking to the other gentleman who presented >> um this if if if you were saying hey you know we're between a 13% you know I mean really a high cap to see whether we're testing than the waters because 13 doesn't pass. That's as good as zero. You know, >> that that might
079be worth it in that case >> in that case where hey, we're going to push the envelope for 60 or 30. Let's test the waters if they'll even consider 60 million. Um because if it doesn't pass, once again, might as well have been zero. Um but I don't see that being the case within our community. Um, I think we present our needs in a thoughtful way and go more bare minimum. >> What's going to tell us not to or do, >> right? >> Yeah. >> In 2013, we we did have the consultant and we went for the most we've gone for in a very long time >> and weren't able to get it to pass. >> So, I I don't know that I from what I understand that may not have been his advice necessarily.
080So that I mean to give him a little credit. I don't know that that was his advice. >> I've heard that secondhand as well. So I'm not sure what he advised. So I don't know that. But >> that was 2013. >> That's hard. >> And how much did we ask for? >> Double what we asked for in 2015. >> We basically cut it in half in 2015. We were 10% bond right at in um 2013. >> I mean 10% override and 30 million bond. >> I've got that data. I'll look it up for you. Give me just a minute. It did pass and we we went almost in half right around that. Um we were specifically uh >> dealing with a suns setting bond in 2015 and not increasing taxes. >> So able to be
081successful in that >> you know what's what's the what's the bond amount and then after that what's the override would that would make the taxes not increase with a suns setting bond from the from 2000 and it turned out to be 15 million and 4.6 six that was equal to the bond that was passed in 2000 that sunseted. >> Are we being asked to make a decision on who to choose or are we just being asked to approve the hiring of a consultant? >> I think that we're asking if you want to have one at all first of all. Secondly, if so, who you which of the three bids you're looking at at accepting? And then if you choose to uh accept one of the bids, which portions of the bid? So, it's it's an
082all a cart, I think. Right. >> Okay. >> We we don't have to have all three. >> And you haven't seen the bids. So, that would be hard to do, but they all have those three components. And that is all a cart. It is I would just like that demographic information or like the demographic and the research and recommendations. So there's not really a significant difference between the the non $200,000 ones. >> Correct. >> Would you like to know the difference between the two? >> Yes, I would. >> Um so one was once again um Mr. Ud Doll's company demographic research for that was 4,000. Uh community uh the communication marketing review and recommendations was 2500. Put them together 65. >> The other one uh quote we got was from High Ground Public Affairs and
083Consulting. Uh the demographic research was a little bit more. It's 5,000 and the communication and marketing consultants was um I believe 4500. So 2,000 more than Mr. Ud Doll's company. >> So 8,500. >> Yeah. So if you decided you wanted both of those 3,000 >> 6,500 for Mr. and 9,500 for the >> for high ground public consult. >> So that would be the the total cost to the district for that service >> if you chose those two services. >> If we chose between those two or 200,000 >> and then we also need to decide whether we want to do polling, right? Was that the do you want a consultant at all? If so, which of the consultants? And then within that, which of the essentially three types of services basically that you'd be interested in?
084I do have the Mrs. Bergamini I've got the data from the 2013 override we asked for 10%. And the bond there it is the bond we asked for 28 million and they both they both failed. Yeah. And they were both significantly higher. That that's that's not atypical in other parts of the state for those amounts to pass but it would be atypical for those amounts to pass here. I will share as well with you. We don't have a lengthy discussion on this um separate from this voting item, but I'll share with you in our DAP meeting the other day, we talked about one scenario for an override that you might be interested in. You know that we got a lot of feedback from the advisory committee that we might look at uh asking for an
085override just for staff salaries or uh for a certain amount for staff salaries plus some additional amount to help with class sizes. And again, we we've looked at the the math saying, "Hey, we want to bring class sizes down across the district. you're looking at at 15% and using it all on that, right? There wouldn't be money left over. But one scenario, if you if you were looking at that 5% raise for staff members that you've discussed in public a few times, you could do that. And if you went for a 7% override, which is still quite moderate, lower than any of the others that we're aware of that have been passed in the state recently, that extra 2% would get you enough money to for you to al if you wanted to do this
086as just one one example, you could allocate um annually for the five years of the bond and then it would tail off if the bond wasn't renewed. Um excuse me, the override, pardon me, pardon me. Yes. if the override wasn't renewed, $150,000 to the high school annually, which would give the high school principal enough wiggle room to look and say, "Wow, I've, for instance, our biology classes are super big. Let's hire another biology teacher, and our sped classes look like they're going to be bigger than we want to provide services." So, that that principal could hire as many as two additional teachers each year. Then you could do a teacher worth about $75,000 at Mile High and at Granite and at Abay Jud and a PR-rated portion of that at um Taylor Hicks and and
087Lincoln as well for the additional 2% if you wanted to do that again. So th those would be decisions you'd you'd want to make next month or the month after if again you're committed to doing an override and it sounds like you are. You've been sending me out in the community to share that message. Uh, is 5% what you want for just raises or do you want raises plus a small premium um to to help with class size reduction uh across the district? And again, that 7% bond plus a 7% override if you if you decided that plus a 20 million bond, which is the higher of the two figures I think you've been kind of considering, would cost a typical homeowner less than $75 a year or $6.25 a month. very very moderate compared
088to the asks in most other parts of the state which have routinely passed. Again, we've got a different demographic uh and different level of support potentially here in Prescuit. So, we want to do exactly what's been talked about. Be very specific about how you would use all of that money and communicate that widely. But those are those are just some ideas that came out of our that group. And our recommendation would be that you know you consider that as one of your options. Totally up to you what you do. Whatever you say, I'm jumping on board and I'm I'll I'll lead it in whatever way you ask. Can we go ahead? >> Um, can we kind of go over just so this this will be a decision, right? And and I'm apt to have somebody
089guide us through this, you know, having a consultant. I'm not I'm not feeling that a survey is necessary based off of what we're what we received in last spond overrides in the local well within the county and the amounts and knowing staying low is probably a a good rule of thumb at one point we'll have an advisory committee we're we'll we'll be asked we make the determination we're going to put it on the ballot but then are the amounts also decided by the board yes as well they are Okay. Yeah. So, the advisory committee then follows our guidance on on the amounts and whether what we're going to do overall. >> If a community group then forms afterwards, it would be officially a political action committee. But we've received some good input, I think, from
090Mr. RP and others that we don't lead. You know, people hear pack and they're like, wait, what? So, we call it a whatever school advisory council or or a bond advisory. There's lots of different names you could give to it, but yeah, they would they would form after you make a decision on whether or not to ask for those and the amounts. >> Okay, good. >> We don't form that committee. It's not a board committee. Correct. >> It's not a >> You could you could be as individuals part of that if you want. >> Right. But we don't form it as a board committee. >> Correct. >> We had talked about having an advisory committee that would help us in determining the amount. >> That's a possibility as well. Yeah. Um, >> I don't know
091that it would be in place of a of a consultant, but um, >> you've essentially had one meeting of an advisory committee that gave you some initial input on the mountains, right? You could pull that group or a broader group back together for more >> uh, counsel if you want >> any we create, we have to do open meeting, >> correct? Yep. Yeah. And that's easy. We can do, >> right? >> For the advisory before we even vote, it's not bad for it to be open, I think, in so many ways. Sure. >> That's a real benefit. >> That can't be >> before we vote >> after the pack would form and do >> and the pack can do >> and the pack can hire a consultant if they so choose. That will be a
092decision the pack would make once the pack is formed and it won't have anything to do with us choosing that >> in regards to like strategy. Correct. >> Right. Like how they're going to get the bond and override to pass if they so chose >> to use a consultant at that time. Okay, >> thank you. >> If they feel that the information that if if you decide you want to purchase essentially that information for to help with your deliberations on whether or not to and amounts to and and some early strategies on your communication that you'll do as a board. Again, you can't advocate for it, but you can share factual information and and a consultant could give you some really good parameters around what that looks like in accordance with state law in a
093way that still allows us to do effective messaging in the community uh from the district level. So, but then then if the if any community organization that forms afterwards again would have access to to whatever information that you've chosen to to purchase or not purchase as would anybody else again. >> Yeah. the merely curious if that becomes public information and anybody who wants to see that. My guess is that the pack would say that's terrific. Thank you so much and and use that information. But >> so they stay on board with our advisory committee as well then is what what I just heard as well. >> A number of the folks on the advisory committee volunteered to be part of a later community effort once the board makes a decision but but right now it's
094in your hands all of it. I think our advisory committee would end. Therefore, no longer being like they all have to meet in public every time, right? Like that that portion would end once we vote. >> But the consultant can stay on with >> if the packers Yeah. >> Yeah. I'd rather than view it as staying on being hired >> subsequently by by the community. >> What is the name of the second company? >> Uh the second one >> High Ground. High ground. Okay. >> High ground. >> Thanks. just >> um and actually and and I was looking they recommend a six-month retainer and that bleeds into the pack, you know, so it's before the pack, after the pack. They say a six-month retainer at the cost of $4,500 per month with the with communication
095and marketing consulting >> per month. >> Uh it's per month. >> So that's substantially more expensive than Mr. Well, >> and Paul Eulin's company was 2500, but he didn't it doesn't stipulate per month. >> For whatever it's worth, I I've had the opportunity to ask around to other superintendants and and other folks who have been involved with um with override and bond elections over the years uh recently. Who do you have somebody that you would recommend as a consultant? And I think I asked four different people and they all said Paula for whatever that's worth. Okay, >> that's helpful. >> That is helpful. >> And as you've interacted with the two groups, is there one that you feel like is more preferred? >> Um Kathy, our purchasing director, uh reached out. Um she actually she
096did the least interaction with Mr. Ulin because he was already here. He already presented uh between the two companies. She said, excuse me, both of them. The the Texas company was the was Cadillac. I mean, >> they they had a video conference. I mean they she's just like this is amazing. I mean this is a >> well much which might be helpful if we were looking for 150 million. >> Correct. Now what their what their proposal did do is it did outline a lot of stuff of thinking points to be >> asking the consultants that um that we do hire because there were things in there I'm like I didn't even think about that. Um, so it was that good of a a presentation. But she said both of them, the high grounds and uh
097they both were very impressive. >> I seem to recall when we did the 2015 and formed the pack that the pack created the marketing, the logo, the name of the like all of it, the social media, all of that. Uh, at the time I don't remember the school board doing that. Am I wrong? like the school board in the past. >> Yeah, that's that >> pay to have that marketing design completed. >> I feel like we did that as a >> you're unable to use district resources to influence the outcome of an election. So once you've decided you want to do this, your your role as a group is officially over. >> Maybe I'm misunderstanding the marketing communication role. Maybe that's I need more clarification around that. Let's see if I can maybe it's just
098better if I just read it. >> One piece for sure I'm they would they would share with us is this is the kind of information you one of the things you can do and and you're encouraged to do is get factual information out. So that's not that's not trying to influence the outcome of election. You can say this is how many kids we have. This is how much we get from the state. This is what uh an override would do. This is exactly how we'd use all that information and the way to present that and whatnot. I'm confident would be part of a package of uh from any of these consultants regarding communication. That would be one piece for sure. >> Packaging. Right. Right. >> Nice. >> There there might be additional pieces that they
099could have then subsequently available. They might have other things. Hey, if a community group forms, we'd recommend they do ABC and D and the that would be, you know, essentially prepaid for. But I'm not sure >> with the with the high ground. I think most of the before is exactly that is helping guide when it comes to the the forums what are those talking points what are the in their experiences the wise things to say the wise things to avoid um but a lot of this does bleed uh genuide into after the vote um and that's where it you know they the six-month retainer up until um up until actually October over where they're they would be continuing involved if the pack wanted them to. >> Is the district allowed to pay for that? >>
100Um I and like Mr. Tenny said, if it is um leading up to it, if it's the forums, if it's factual information, uh yes. Um if it gets into the marketing, if it gets into um >> you know the branded efforts, I think that that goes beyond the district or the board's purview. I had a question about Mr. Ud Doll. It seemed like when he came to present that there was a discussion that maybe he wasn't >> licensed. >> Well, he wasn't able to to take the contract because he had a five-year expiration on the on the >> state website or something like that. >> Yeah. >> That's why we got three bids. Yeah. So, he was uh he was part of one of the consortiums um that the governing board actually at the beginning
101of the year votes on to allow us to use anyone above the thresholds and that expired in December. Actually, it was 4 days after the governing board meeting. >> Um I do not believe that that's been renewed. I did talk with our auditors and they said even if Mr. Yulan was not the lowest um due to his experience with Prescuit in the 2013 bonds um and just familiarity with us in our community. We could even if he was the highest quote, we could still go with him uh because we would have um specific reasons why and it wouldn't be an issue. >> But he's the lowest so it doesn't really >> he is the lowest. >> Okay. And even if um his uh the communication and marketing part of his proposal was a monthly, I
102we have three quotes still. >> It's still the lowest. And uh >> and so >> I like him. >> What kind of demographics will would do they give us that might be different than what we could get on other resources? >> I think we can collect it on our home, but it's somebody's got to do that. got to know what they're looking for and get with the the county recorder and register our voters etc. >> Brian, you mentioned a list of things that they would >> Yeah, it just says that the destruction of PSD this is high grounds because they just had a really good proposal assessment of the district's demographics um to better informed the bond and override election strategies including comprehensive review of prior elections. So, they would analyze probably voter um um
103what word am I thinking about? um indications of you know whatever assessment of demographic characteristics, evaluation of voter file, particularly once again targeting parents and uh and and employees to really be it was amazing how many you know employees didn't vote even in the 2015 um evalu uh and then review of early voting uh ear early voting behavior um and making sure they're getting the lists and and information out to them for early voting. So >> questions, comments, discussion. So I think the task before us is to decide to make a motion to decide we want to actually hire a consultant and then if I'm reading this correctly, you want us you would like for us to pick one of the two as well. >> And the services >> and the which part >> and
104the services the two that you recommended. You could you could table this and have it come back if you feel like we need more discussion. We need to talk about it more. Great. Or if you feel like you know what as a as a group I've got or even as individuals I've got an opinion on whether or not you're exactly right. Three things whether or not to do it if so which one >> which company to go with and >> then within that exactly of the of the three basic types of services being offered all cart. Do you want all three? Do you want one? you want >> and you know I and I don't know if I mean I'm trying to put myself in your shoes when it comes to you hadn't seen the
105you know the the quotes so I don't know whether or not it can be a vote for whether even to hire a consultant which products out of the three that you would like to hire and I don't know if the quotes can be sent after the meeting if they say yes we'd like to hire and then they can give individual input. >> So what sort of timeline are we on? Let's say that we we do agree that we all need a consultant. We're on board with that. If we were not to choose that particular consultant firm tonight, does that mess up our timeline? Do we have Can we do that next month? >> Yeah. that from from the information that I've gained from people, if if you make a a a determination about the amounts
106of a bond and override by March, we're probably not behind. >> So, we're not behind. >> Yeah, we're not behind. So, you we could absolutely table this and talk about a consultant next month or whatnot. The the last month that you can legally do it and get it on the ballot is May, >> but I don't know that you want to wait that long because we Yeah, we want to start to get >> That's too far. start to get some momentum in the community. >> How long did the consultants need, >> which is sort of what I was alluding to, >> how long do the consultants need like how long do they need to get us the data that we would be? >> Oh, that's a good question. What What do you think the turnaround
107would be? >> Right. I mean, if we didn't vote till February, >> so are we pushing them? We're pushing one month. Could we vote to approve the hiring but make a decision on the the actual firm that we use next month after we've reviewed the different? >> Yeah. And and the amounts that you settle on may be separate from, you know, the information you're getting from a consultant, right? He's going to tell you here's the parts of town to target, here's, you know, etc., etc., but and and probably could give you advice on amounts as well. Ryan, do you see that as working? What Andyy's suggesting that we vote on the actual firm next month after we >> What's the date of the February? >> February 3rd. >> Third. >> So, what are we? >>
108Yeah. Which is not that far away because we're partway into >> Yeah. Because this is a little late. >> It's It's hard to >> It's hard to decide on a firm without having seen the proposal. >> I'd be most comfortable if I were you getting that in front of >> We can share that at this point, right? are are essentially unsealed. And >> yeah, >> I think we would even wait to vote whether or not we want a consultant because we only have two options. And if we decide we want one, then we decide after looking at the proposals that they're not going to work, we wouldn't we would be who would we be hiring. Like I think they have to take place at the same time. >> Yeah, I can see that. I mean,
109I don't know that we have to make a decision. I just I I feel pressure. Not pressure. Well, no, I understand. We're not seeing the numbers. >> We keep pushing this off. We keep pushing this off. And I I hate that. >> I I when I spoke with our our wild friends today, I did have to speak in hypotheticals about the amounts. That That's not to our advantage to go out in the community and saying, "Well, if they did this, it would cost you that much. If they did this, it would cost you that much." What are they going to do? I don't know yet. That's not to our advantage as far as messaging. >> So, the sooner you you um you come up with amounts and exactly what it'll be used for, the the
110better we can start to message around that. But we're not we don't have our backs up against the wall timewise at this point. >> Okay. >> And and you know my uncomfortable I wasn't in this position in 2015 and we didn't hire a consultant. So I haven't gone through the bond and override process. U obviously in 2020 I did I was part of the um the vote to renew and actually ask for a big larger amount. But um I think out of the two the override is probably the most straightforward. Um but um I just haven't wasn't in this position. So I don't know how much time the consultants need to work with the district. Um whether a just February is enough >> from personal experience with the 2020 >> committee. it it never felt
111like we were on a good timeline and and that led me to believe that we need a a lot bigger runway leading up to this. >> I mean, let's kind of talk this through. So, you got >> So, timelinewise, next, so the 3rd, >> February, three weeks, we would be then saying, "Yep, we want a consultant and this is the person we want." Mhm. >> And then March 3rd, right? So four weeks later, you're we're saying within that time, whoever it is, we're deciding on amounts. We're because then by May, the very you get through April and May, we're saying we're putting on a ballot at the earliest or at the latest. >> So I think it's June is the when we have to get it to them. So you you probably wouldn't want >>
112May meeting would be the last. >> Push that off. Yeah, I mean meeting is probably your >> I mean is it >> your last reasonable date to do that? I mean, I it it's important to me enough that if we had a week to review >> to call a special meeting on just the one agenda item on the two, give us a chance to review, >> you know, like next Friday or whatever it might be. >> And then, you know, we could do it >> however we want to do it. And then >> and then that way like I feel like waiting month to month just gets us in a spot where I think it's great that you've gone to different places already and the messaging is getting out already. Waiting three months. >> I
113just probably doesn't work to your favor. >> Okay. >> The sooner we can determine the amounts of the bond and override, the sooner everybody can get started. >> Yeah. Well, and and I would like for you to look these over and generate some questions that we can actually h have Kathy reach out to the companies. I mean, some of these I mean, I just read through it and like I said, I mean, and this one is, you know, >> for Brett Mangum >> and is a special meeting a good idea? I think I mean I I'm fine with that, but there's other commitments that I think. But the once we decide this >> then we're done and and we got to get that committee >> once you decide the amounts and exactly what they're going
114for and whatnot. Yeah. Most of your work is is done. But >> but then that pack needs to form. >> Correct. >> Right. >> And there there's already several people in the community stepped up including some people who said I'm I'm to lead that. >> Waiting another month and then maybe another month to get that going just seems counterproductive. >> I agree. I guess. >> Yeah. If you're if you're conflicted about whether or not individually or as a group about whether or not you want to consult tonight, put it off until another meeting, a special meeting or next month. Same thing on if you don't know who, put it off. Same thing on if you don't know which services you want, put put it off for sure. Get yourself more time to consider it. But
115if you feel like >> I Yeah, it's you know, person A for these two uh services. I'm ready to vote. You could do that tonight. I'm not conflicted, but I always appreciate what other people are looking at that I >> specifically Jen like there's just something, you know, like moneywise there just certain things that >> I just appreciate what you might be looking at that we may not know if we vote right now. So great, great smart to give yourself >> maybe a special meeting, you know, next week just for the one and decide who and then whether we want to do it >> and we'll get and we'll get to the um >> exactly >> the proposals as quick as possible because I mean like once again the the the high ground I'm looking
116at that 4500. My question is is you know when does that start? Is that just before the vote? Um, and you know that 4,500 per month is a month and then if the pack decides to continue with them then it becomes 4500 a month. >> Are we committing the pack to continuing with them? >> No. Well, and that's the thing the wording was we recommend in here. So I don't think it is but but that's exactly right. I mean, I I would >> right >> I'd like for you guys to look, scrutinize, come up with some questions that we can bring or even, you know, see if they're available for questions and answers at the special meeting. Um, because Mr. Yulan was here just as a as a person in the business, you know, presenting
117general information, but you really didn't have a chance to ask questions about his business, what he's going to provide, and his commitment to the district. If you wanted to do a special meeting, one option would be a week from Friday. That gives you 10 days. Gives us time to reach out to these folks, get any questions that you've got answered, and potentially see if one or more of them could be available with you. You could meet in person or you can be online as we've done before. It' be a public meeting. We'd want to you for sure post that and invite anybody wants to participate, but typically your special meetings don't generate a lot of interest in the community. But whatever, whatever you want. So that's one one idea. I'd prefer online if we could,
118you know, like um so Jay maybe Friday. >> So like the 23rd week Friday. >> Yeah, that >> does that stress the staff at all doing it? >> I'm always stressed. I know it. >> Well, then let's definitely do it. >> Okay. Um would you like uh me to have Mrs. Moody reach out to both um representatives of the companies and see if they can be on call? um if you do decide um to have them if it's virtual, you know, you ping one person online, they're interacting with y'all and you know the their competition's not unless they're watching online. Uh, I don't think I mean they would disconnect from them zooming in from the vote because this is a contract. >> You could get information from them and then you could go into an
119executive discuss session, excuse me, and discuss that and come out of the executive session to vote if you want. I don't see necessarily any strong reason for that. But >> the pro the issue I'm still having is just the the number like if we went with all three services with both companies what's our final actual number and that's what I don't feel comfortable about voting on tonight because I don't have a number >> could vote in three weeks and choose to hire somebody choose the alle cart and come up with the numbers that we want to go I mean if >> the figures for the bond and over it >> if we had the if we had three weeks to study independently and then we came together and we made all three of those decisions
120in on February 3rd in three weeks. Then we're all the table set and we're ready to go. >> You could if I were hiring a consultant, I'd probably want to use that person's services to at least kind of check our thinking on the amount. >> So then maybe plan on March to know the make the final decision on the amount. >> You could do that again. >> So one question is can they even get us data that quickly? >> And that's a thing I >> again not going through the process. Um >> it's it's for me my my uncomfortable is really you know trying to guide not going through it. That's where the consultant comes in. I mean that's really these are great questions and we have a couple options of people we can hire
121to answer them. >> If we don't go with the uh survey portion like if we decide that's not necessary it might be more limited in the in the guidance we're going to receive as far as amounts are concerned. Right. >> And the data that we're collecting may be more strategic. It's important data, don't get me wrong. Like we've analyzed it multiple times in various elections that we've all been a part of, but um it might not be as much in determining our amounts as it might be in determining strategy as to uh what portions of our community need to be reached with our messaging and maybe what our messaging needs to look like. So I I don't know. I could be wrong though. I don't know what the data looks like. Will that help us
122determine an amount? Do we know that? >> Maybe we could ask Paul that like >> you'd have somebody who either with with either of the two companies you seem to be most strongly considering. You'd have folks who have done this a lot of times and you could bounce amounts off them, but it sounds like the demographic data they're going to provide is not going to have a a major impact on the bond and override amounts you ultimately decide on the two of those are probably separate. again what if you decide to retain somebody's services saying hey here's what we're thinking 5% for this and 2% for this for a total of seven do you think that'll fly you can that what's wrong with having somebody that you've already hired and asking that question so I
123I would do that if it were me but >> that's kind of yeah that's kind of where I'm landing is let's hire someone and then we can ask them those questions >> does that make sense >> hay them for what category >> as the consultant for both >> for the 6500 00 or >> for the >> Well, do we have to decide when we hire them which which allocart options we're choosing or can we >> I think so. I mean that's you're determining what you're hiring them for. Do you want A, B, and C or do you want >> I think if we could see the bid, right, we're going to see the information. >> And Brett, what we kind of discussed was just that we don't want to get up against it if we're
124doing it a month at a time because it may might be Is that too late? Maybe if we know the answers by April. We're already messaging now like like going a certain direction. I don't know. I'm just out to like reconvening next week. >> Yeah. >> Give us enough time. I think it's time. >> Sure. >> At least get questions asked. >> If we have questions to you by Monday at the latest, you guys could get answers by our Friday meeting. >> Yeah. and Kathy would reach out to them letting them know, hey, we're gonna have some questions coming. This is where we're at. So that they're ready, ask them if they be available, if you would like for them to if it is a meeting next week um individually zoom in for you to
125answer ask questions to one or both. >> Um because yeah, like Jen, I have the same question. you know, that 4500 when it comes to the the communication and marketing, it they're they're just talking about from the time you even start thinking about going for about an override up until the election. So, I'm uncomfortable what >> right >> what bleeds from district versus pack, you know, >> what can we pay for that is legally uh >> the influence we can have? I'd be super cautious about intentionally purchasing things on behalf of a future pack. You can't we can't use district money for that. >> Both of them said the demographic specifically is one time. They're digging into our community and voting voting records and things like that. Um, it's the marketing and communication part that
126I think there is some things that can be done beforehands that wouldn't be pack material. But until we really say, "Hey, we really like this person's presentation or proposal and get into asking questions, whether it's you guys passing them to me and have them for next week or we hire them." I mean, really, it's going to be we want to go with you and then sitting down and talking with them about what the what what does that timeline between now and May look and then are they available for May until November if the pack wants. >> Great. >> Are we on board? Okay. If I could summarize what I think I hear you saying that we're going to do tonight is we are going to agree that we do want to hire a consultant between
127our two firms. We need some I'm not sure how I'm going to word this. We need some numbers from Brian about what >> the proposal. We'll send you the proposal >> and then we would consider having a special meeting next Friday either via Zoom or >> here to make a decision on which consulting firm we would like to go with. Does that sound right? >> I think so. Friday is good for me. I don't know if >> Friday is good for me, but I would prefer that we wait to even make the decision to hire a consultant until we've reviewed both pol. >> So, not make a motion tonight that we're going to hire just wait until I don't I don't think there's any >> I think that's fine. >> Um the negative decide when
128to hire someone tonight and neither one of these table until >> Yeah, we're stuck having to hire someone. We don't even know. >> Is that 23rd? >> 23rd is a Friday. >> Is that potentially work or for >> It does 12 or later for me. >> What's an ideal time for you to >> leave your patients in the chair going on? You'd have to go online maybe for a few minutes and leave someone in the chair. >> I don't think it'll be less than 30 minutes. We think >> question is 30 minutes is a good guess. >> I think it's just I think that your questions your discussion will drive that >> time for me would be two o'clock. >> I can do too. Do we want to do it online or >> or here?
129I would prefer to come >> and that may work better for our guests possibly to come in if you guys would like. >> Why don't we set up the board meeting for anybody who wants to can come in person and then we'll have we'll have >> the the any either of the consultants representatives who want to zoom in zoom in with us or in person if they can make that and they're interested and then board members who can't make it. I'm I'm hearing Brett and Stan at least your preference is to to be online. Okay, makes >> sense. And Andy and Jen, you just let us know between now and then what works for you. >> Yeah, I will. >> Guessing online, but you never know. >> And we are tableabling this. Is that correct?
130>> Am I hearing for you to Yes. ask the two companies to be available for questions and answers individually? >> We have any questions that we need to ask them directly. >> Okay. We'll take that administrative direction. And I think you do need to officially vote to table this. >> All right. So, >> I'll move that we table this discussion. >> That was quick. Okay. Making my life easy. Do we have a second? >> All right. All those in favor of tableabling this decision until Friday the 23rd of January after we've had a chance to look at the proposals and submit questions. >> All those in favor say I. I. >> Anyone opposed to this? >> All right. Cool. >> For that meeting on the 23rd, should Jackson and I attend that meeting? >> Absolutely.
131>> If you're available. Yeah. If you have interest, you're available. >> Yeah, I can make it happen. If it's at 2 o'clock, I can make it happen. I'll text Jackson. I'll let him know. >> So, I would say if you're interested, I mean, anyone who's interested in the trust policies like you are might be interested in this as well. >> Yes. >> All right. >> Great. >> Let's move on to 7C information and discussion items. Brian has prepared the school board summary budget review. I decided that my monthly uh statement will be as presented unless Jen has questions. >> Okay. Well, that public has no questions. Does Jen have >> So, as presented. >> All right. Do we need to do a motion on that one? >> Believe these are >> just discuss discussion items.
132>> So, 7C2 requests for future agenda items. >> I would like to eventually talk about that ASBA request with the advocacy day. That's not until March. >> I don't know. It is March 3rd, which is our board to do it next meeting. >> But but I'd like to invite the the uh director of legal affairs for ASBA to come speak if you're open to that idea. Um knowing that that's the day of our board meeting. Maybe that isn't something we want to do. >> Um >> do you have a time though? Usually they it's usually like a couple of hours and and then you're back in Prescuit. Yeah. >> It'll be a daytime thing. It probably wouldn't affect our board meeting. I wouldn't imagine. >> I hope not. Um, but we will have our study
133session prior to that. So, >> um, I can let me see if there's a date, a time listed on this flyer, but we could have we could have him come and speak to us and maybe there's if if it does conflict, there's other options that we could do. Um yeah, he doesn't list a time, but I can get in touch with him and I can ask and then uh I will let you know if it's something want to I can request to put on >> anything else that the group would like to see on the February agenda. >> I would recommend that you have at least a discussion item to discuss amounts for override and bond. >> All right, >> that works for you. >> So this would be Any more? Anybody? Everybody happy? All
134right. Our meeting date 7C3. Our study session will be February the 3 at 5:00 in the inspiration lab, followed by our regular meeting at 5:30 here in the boardroom. We also have President's Day, which is Monday, January 19th. Is >> that should be Martin Luther King Day. >> That says President Martin Luther King Day. Martin Luther King Day we have off January the 19th which is a Monday. All PUSD sites will be closed. Anything else for discussion or questions for tonight? I get to do the gavvel. We are ajour.