PUSD Governing Board Meeting - March 4, 2025

001Great. All right. Uh we're going to start this evening uh with the um at five o'clock we do a a book review on two chapters and we do this for 15 minutes just to kind of educate us on how to be board members and how to be better board members and how we can work with everybody everybody. Right. So um do you want to start off? Sure. Yeah. I I can't I appreciate the way that you frame that. I would I would say um if someone were to ask me why do we do this? It generates a discussion so that we can learn from each other about how to be better board members. The book itself isn't saying you must do this, you must do that. In fact, it gives scenarios and whatnot. So, I

002appreciate that Stan. So, there's two kind of scenarios or chapters that we uh that we looked through over this last month. They're each about three and a half pages long. And the book again has a tongue-in-cheek title, how to how not to be a terrible school board member. Um, and so each of the scenarios is framed as a terrible habit they call it, right? And the the terrible habit number three that we read for this month is attack the administration in print. And does anybody kind of remember the scenario? Wants to summarize it for us real quick. All right. Me. Yeah. Andy, we're calling on you. No, if you like. Well, the the board member um has a personal issue with the principal of a of a school and apparently their children attended um and

003gathered data and information uh from their side of the things and presented that to the superintendent. the superintendent gave the impression or that the board member came away with the impression that the superintendent wasn't going to take action and that spurred the spurred the board member to write a an editorial for the paper which then blew up about about the principal and the failings of the principal through the board members lens. Gotcha. Okay. Very good. Very good. So and and then it I appreciate that Mr. fair and it it mentioned in the book that you know a lot of things started to domino from there. Uh it says it's speaking to you as as if you were the board member who had done that. You may have violated labor laws and exposed the district to

004lawsuits. Your guest editorial has turned you into terrible school into a terrible school board member member. Excuse me. In one simple act, you've poisoned your relationship with the superintendent. I'm not sure I'd go that far, but uh by acting alone and putting yourself above the board, you have damaged your relationship with your fellow board members as well. So there's a number of things that that could be uh negative outcomes from from this type of situation. And then it gave four scenarios. What might you have done? And the four were um make clear in your letter that you're I'm I'm uh writing as an individual, not as a representative of the school district. That's option one. Option two, instead of sending letter to the newspaper, just f post it on Facebook. Okay, we get we get

005a fair amount of that kind of thing around here. Uh, option three was instead of sending a letter to the uh, newspaper, simply email it to your allies and your allies on the board and your supporters in the community, the people who you know are going to agree with you. Get get your your point of view out there that way. And then the fourth option, uh, take your information to the superintendent and give her, it says in this case, time to carry through on person on the personnel review process. So, and and the book. Good. Good evening, Mr. Dr. Mang or Dr. Mangu, good to have you here. Thanks for joining us. Um, and the book suggests that which is the best option and why. Obviously, um, I just think it's really crucial that we

006remember as that we remember as board members that we are not the power of one, that we are a board and we vote together. And when we present an opinion, if we're not very very clear that we're opinionating our own judgment and we're not working for the board. I think that can get us into trouble. And I also remember my own advice that I get from my husband is don't press send until you've had at least 24 hours to really mull it over and make sure that you agree with what you've said and that works well for me. But to go over to go out and about, I felt like they were going beyond the rest of the board and speaking as if they were speaking for the board, but they were not. That's a

007good insight. And you you maybe even remember Jane, lessons learned. Think think hard before you press the send button. So it's it matches exactly with the the good advice that you you try to follow for yourself. I like that. The piece that you know just being in your lane, what I highlighted is it's a superintendent's job to call for hiring and firing of administrators. If you have relevant information about the administrator, you should let the superintendent know about it. The board is responsible for hiring, evaluating, and firing one person in the district, the superintendent. So stay in your lane. And personnel actions are confidential. So, you know, when you and I guess for our board at least, I don't know if this is the case universally, but we are the final stop, right, in that

008if if a staff member has a personnel action taken against them and they appeal that, that comes to us. So, we need to keep ourselves out of those interactions as much as possible because then you may have a conflict that precludes 100%. That's that's the most likely scenario in which a lawsuit might come in. If if you've been involved in this prior to it being brought to you as kind of the court of last resort, so to speak, right? And then you you rule on it as a member of the court of last resort. one party or the other could could potentially determine that they want to successfully potentially s sue the school district or you personally for for your actions being involved in the wrong spot. There were some good superintendent lessons learned here

009for me as well. Um what could the superintendent have done to present this? If you're not listening, if you're giving your board member the impression that you're not paying any attention and they need to do something else, you've done something wrong as a as a leader. you you need to be accommodating and listen to that and then do your best to to share many of the insights that you've just shared, right? H hold off on hit and send. Here's where employment laws might overlap with with this scenario, uh, etc. So that there if if I had been the superintendent in this case, I would have reflected afterward and said I kind of blew that that this was not entirely whatever board member person's fault, but uh but personally the superintendent's fault as well. And I

010think each of these scenarios is kind of framed that way, right? That everybody has a role in making sure that things go well. Okay. Anything else on that one or do you want to move to the next one? Okay. Terrible habit number four. One of my favorites. Micromanage the superintendent. All right. Does somebody want to um remind us of the of the scenario here? Can summarize it real quick? I can do that. Yeah. Would you? So, this one is where the the board member is going into the computer lab at the school and has done some homework and gathered some information about how we could maybe per do a better job and how they could do better with what they're doing in their computer labs, changing up programs and things like that. And so, um,

011by stepping in and making this this these wanting to make some big changes in a in the school itself, it's overstepping our boundaries of administration. Yeah. Very, very good. I think that's a great um a great summary that that the the options here. So, this person um I don't know if they were a real IT expert or a self-styled IT expert, but they saw themselves as an IT expert. And so, they wanted to get in, find out exactly, you know, what hardware are you using, what software are you using? We've you can probably imagine scenarios where somebody from their current or their past um uh occupation feels like, you know, I've got some real expertise in this area and I want to come and and share that. And that's that comes from a good place,

012doesn't it? I mean, I can't imagine somebody coming in and saying, "I'm going to mess this up based on what I know about accountancy or or law enforcement or whatever." But there there's there's again some kind of lanes the way that you put it, right? Stay in your lane kind of a thing. If you've got something you want to suggest, absolutely get with the superintendent and say, "Hey, I've got some ideas." And then leave that to her or him is is I think the suggestion uh here. Um there a couple of things that I noted for myself. Oh, let me ask you this. I I was interested in this. In spite of your good intentions, this is speaking to us as schoolboard members. In spite of your good intentions and undeniable dedication, you have crossed

013the dreaded line from schoolboard member to micromanager. And I was intrigued by this sentence. When you want to manage an organization by paying extreme attention to small details, you have become a micromanager. What would you say are small details? We'd probably agree that, you know, which software program is being used in a certain computer lab at a certain school might fall into the range of small details, but there are a lot of things that you as board members absolutely ought to have direct or primary purview over and they're not small details. So, where is that line? And and wonder your thoughts on that. I'm not saying that anything that's going on in the school district should be left to the superintendent. That's not the case. That's not the the the form of government that's been

014set up by uh by Arizona state revised statutes nor by our board policies. So what would be an example of something where you can say hey you know what I've got some input on this and I don't have an answer I feel like we have input on a lot of things and it's just how we choose to use that input right like I could still come to you maybe as even about something as small as a computer program but I'm not going to ever go to that principal or that teacher and say this is what you need to be doing right like there's just a a way in which there might be things we're concerned about or things that come up but there's a way in which we can handle it through talking to you

015that we can then resolve it without us having to micromanage anybody. Sure. And I don't I mean most a lot of things we aren't going to care about because we don't really have even knowledge of it in a lot of ways, right? The smaller things aren't always even in our purview. But fair enough good insight. I want to be clear as well what we've talked about is our board procedures manual. I don't feel like I have to be the gatekeeper for everything. For instance, if there's an IT issue like this, and I think we'd all agree this particular instance represents micromanaging, but if you got a suggestion for that, you're welcome to get with our IT director directly, right? You you've got his contact information and can do that. I have asked if you do

016that, if you can, you know, copy me on that. So, just I'm aware of that, that's awesome. But yeah, it I I don't need to be the filter for everything. I don't want to be the filter for for much at all. got lots of things to do without doing that from well-intentioned people whose job it is to be overseeing the school district. So, any other thoughts about this one? I had one thought. It's just that I thought on the second to the last page, I'm certainly not going to read it, but there was one paragraph that outlined what our job as a board is. There's a lot of good insights there. Was extremely worth just Are we looking at the same place, Jane? I think we are assuming you're on page 22, the first full

017paragraph. Just basically I out I highlighted the entire paragraph. That's a that's what we do. That's what our job is. I did too. Things which I thought was very compact and worthwhile keeping. Yeah. That first four full paragraph on that page. I I totally agree. I have the entire thing highlighted. It's a good summary of of six or seven things that the board is supposed to do and that's a good thing for us to look at just for the public's uh benefit. I won't won't read the entire thing either, but uh your job as an overseer, setting the course for the district, setting revising policy, making major decisions about instructional programs, etc., etc., etc., but not, you know, what computer program should be used in that lab, in that school, or what safety protocols we

018have at, you know, schools or what, whatever happens to be. Great. And then the superintendent's lessons learned here, we're kind of going back to what Stan mentioned a few minutes ago, just helping everybody remember, you know, what everybody's role is or where's lane is so to speak and I really feel like that the board operations manual that we adopted is it last month two months ago what is it is it March now in January okay it is March yeah almost the end of third quarter give some good guidance on that and if if we ever want to talk through it what about this situation I'm certainly open to those conversations I I think you'll find I he on the side of of uh welcoming and inviting uh board participation in things rather than saying oh

019this is mine stay out So that's all. We have two minutes. So I want to make sure that we're want to start on time. Um you need to take a break or it'll be we'll reconvene in about two minutes. So it'll be a quick break. and just make sure that we're starting on time. I'd like to welcome everybody to the March 4th, 2025 uh PUSD governing board meeting. Um we'll start with the pledge of allegiance and Carly, could you lead us? To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Moving into item three, approval of the agenda. I'll take a motion to consider moving or approving the agenda. I'll make that motion. Motion. Do we have

020a second? I'll second. Motion seconded. All in favor say I. I. Any opposed? Moving on. Item four, approval of the minutes. Consider approving the minutes from the study session, book study, and regular study and voting session meetings of February 4th, 2025. Can I get a motion? So moved. Motion. Do I have a second? Second. Motion seconded. All in favor say I. I. I. Any opposed? Moving on to item five. 5A. Prescuit High School students Malia Harasa Flynn finalist and Lucy Villanoeva Flynn semi finalist in Air Force JOTC commander. Not current. You did you just change command? Uh no it was last semester. Last semester. Great. All right. Thanks Tiffany. Hi everyone. Thank you for having us. Um, good evening. I would like to introduce you to two incredible young women tonight. Um, they will be

021walking across the stage shortly here in May at Bill Shepard Field. Uh, these ladies have demonstrated academic excellence in all four years of high school. They both applied for and were named semi-finalists for the very prestigious Flynn scholarship. They have taken different courses and pursued very different paths academically and extracurricularly to get to this point in their high school careers. And tonight you'll hear a bit about each of their separate and very interesting journeys um and how they ended up applying for the Flynn. Um, I think as you listen to their presentations this evening, keep in mind that there is no definitive type of student that applies for becomes a semi- finalist, a finalist, or even wins the Flynn. Um, that's this interesting that's an interesting aspect of the Flynn scholarship. Scholars emerge from area

022schools all across Arizona and become leaders across many different disciplines. Um, the Flynn the Flynn scholarship is valued at more than $135,000. It covers tuition fees, housing, and meals at one of Arizona's public universities, plus a study abroad option. Each year, about 20 top high school seniors, here's two of them, uh, are chosen to learn from amazing faculty, business leaders, and civic innovators. and um they end up joining a vibrant eclectic community and that also includes obviously a powerful alumni workforce and network. First up, I'd like to introduce you to Lucy Via Noeva. She is a 4.0 student who has sought out challenging coursework, involved herself in AFJOTC, aviation tech with our um MICTED program through Yavapai College and um more. and she has obviously emerged as a very dynamic leader at Prescat High School

023and I was lucky enough to have her in my Spanish 101 102 class her sophomore year. So, first up, Lucy. [Applause] All right. Hello everyone. It's nice to see you all again. Um, I'm Lucy Vueeva. I am a senior at Prescuit High School. And I know I'm supposed to talk about my journey for the Flynn Scholarship. And as I was making this slide, I really was just reflecting and my community was such a big part of it. So you're probably going to hear a lot about that in this presentation. So in I participated in JRTC. Um I have two very big role models. Uh senior Appalorne and Colonel Demper. Um they encouraged me to go for a lot of leadership positions. Starting my freshman year, I acted as the flight sergeant. And then in my

024junior year, I was the flight comm or the core commander where I oversaw 90 plus cadetses. Um, I also got the opportunity to apply for amazing scholarships. One being the AFJC Flight Academy, which you'll see in a later slide. Um, but applying for that was a really great introduction into just applying for scholarships in general. um senior actually encouraged me to apply for it my sophomore year even when I wasn't eligible just as a way to give me like an introduction to the course and it very much helped um when I was applying for the Flynn and got me used to like the kind of essays and questions. Um I participated in local parades including the veterans parade where I marched with the flag and others such as the homecoming parade and then with the

025mountain bike team I with the homecoming parade. So, I've also gotten the opportunity to speak at um local events. I've done the Rotary Club. I've also done some AP visits where I advertise Jir Rossy. And I am in the leadership class where we help organize the core essentially like teacher assistants. So, yeah. Um I am a good Samaritan Society hospice volunteer. I started my sophomore year and I built from there. I participate in honor of vet ceremonies where I get into full service dress and uh pres visit uh veterans in hospice. I present uh blankets and pins and thank them for them. Thank them for their service. Uh later I helped orchestrate um an event between Good Samaritan's Hospice and the CPS where I bought fabrics and I organized so that the cadets could come

026in and build the blankets that would be then be donated to Good Samaritan as they always need more blankets. I also am the recipient of the Ever Forward award, Ever Forward um Stanford award which was a really great honor. Um, as I mentioned, I was part of the AFJRTC Flight Academy where I was sent to Texas Southern University to fly and get my private pilots license. It was a really great opportunity. I discovered a lot about myself, including my leadership and my love for aviation. Um, I also received the uh leadership award that was presented. There was 12 of cadets total. I was the one that received the leadership and it kind of gave me a new perspective on leadership. I didn't think I stood up that much. Um, but I guess I did as

027I got it. I really encouraged uh my fellow peers to study for the oral things like that and I glad that they recognized it and I could see in myself. So yeah, um, mountain biking is my main sport. Um, I served as a team captain and I'm a varsity rider. I also got the opportunity to act as a PHS mentor for the Mile High Mountain Bike Team. It's actually a really cool opportunity. I began in middle school mountain biking and one of my coaches from the middle school team I got to help coach for when I coached for the mile high team. So that was a really great opportunity. She was actually u a pilot. She has a priv private pilot's license. So she helped follow me through my um flight school and she was

028a really great support. Um senior is also a coach on the mountain bike team. So it was really great building that bond and getting familiar with it. And he really helped introduce me to high school my freshman year. Um, I also worked um in the Sacred Heart Youth Group. We got to go to a camp and like for just the weekend and that was a really great opportunity that I've included on my Flynn application. And I was a part of the CATED aviation program where I got to take classes like uh ground school, air traffic control, drones, an introduction essentially to aviation. And that was a really great opportunity that I included in my application to the flight academy and Flynn. Um, and it really helped discover my passion. So, those are some of the

029main ones. Um, actually three days before my uh Flynn interview, I was given the ROC uh Embry Riddle scholarship, a full ride scholarship to Embry Riddle. So, thank you. Thank you. So, I'm actually really excited to just stay in the community, keep on mountain biking, uh, seeing my teachers. So, yeah. Thank you. There's more. Next, I would like to introduce you to Malia Harasa. She, too, is a 4.0 senior student who is also student body vice president. I'm sure you'll hear more about this. Uh Malia has sought out many civic leadership opportunities and she has an also emerged as a strong leader on our campus. Um and once again, I was lucky enough to have her in my 101 102 class when she was a sophomore. Next up, Malia. Hi everyone. Thank you so much

030for having me tonight. Um, and this is just a little bit about my journey at Prescuit High School and being a Flynn finalist. Oh, wait. That's not the Does it work? Okay. Oh, there we go. Okay. Um, starting with uh some of my academics. Um, like Miss B was saying, there's really not one way to pursue um, academics to be a Flynn semi- finalist. Um, really it was just me finding what I was interested in. Um, this required me taking a bunch of a variety of different courses at Prescuit High School um, including um, arts, computer science, business. Um, and then I was really able to hone in my interests and just take advantage of all the opportunities that PHS had to offer me. Um, including dual enrollment classes, um, APs, and also, um, courses

031through Avapai College. Okay. And then these are some of the local opportunities I had the privilege of being a part of. Um, starting off with the, uh, Launchpad um, teen center, their board of directors. So, the Launchpad is an organization which works to provide a safe space to all teens regardless of race, religion, ethnicity, um sexual orientation. And I had some amazing role models who actually helped um helped introduce me to the Launchpad and um from there I was able to join their board of directors as their teen treasurer and their teen vice president. And so you're really working kind of like this board, teen and adult handinhand. Getting both of those perspectives and being able to voice my opinions on um the issues affecting the organization has been such um a cool opportunity um

032just to be a part of something I am so passionate about. So, you're working with adults, you're um just looking at everything that's going to be benefiting the teens. And it's also given me a lot of um kind of financial um perspective that I wouldn't have an um if it weren't for the board. Um just kind of seeing how an organization operates uh specifically a nonprofit has been um just the learning opportunity of a lifetime. So, next we have the Teen Advisory Council. This um is within the Launchpad Teen Center, and it's a group of teens uh that are very passionate about um social justice. We're specifically working on our um better together project, which we are in the fourth and final stage of completing. Um this project was a project that teens put together.

033They completely drafted and um put into action this entire project basically working to promote civil discourse and respectful conversation among our peers and our community just about difficult and polarizing issues. So this started by surveying the community. We took about a couple thousand surveys kind of just seeing where community members felt there was division and then from that we created a guide book on how to have a respectful and empathetic conversation and just how we're able to work and see someone's perspective that we might not agree with and kind of put ourselves in their shoes. And then from there, the project moved to people creating their own dinner groups and working to use the guidebook, having conversations about any topic of their choosing and just working on those effective and respectful communication skills. The fourth

034and final stage of this project is the communitywide dinners. So, we just had our third communitywide dinner um at uh the UCCc camp, and we basically bring um about 100 to 200 community members who sign up into a room together, um put them with people they don't necessarily know, and from there, they decide on a conversation topic and kind of again put the guide book into practice. And it's been really amazing to watch these um dinner groups grow from time to time. And we are having our fourth one at the end of this month. Um Interact Crutches for Africa. I had the absolute honor of being selected in 2023 to be a Rotary District um 5495 Interact ambassador to Kenya. This entailed going with four other um interacctors from around the state to Kenya to

035deliver crutches and wheelchairs. Um this was just such a life-changing opportunity. I was able to interact with different Rotary members from across the state and even in Kenya, which was so cool to see Rotary's worldwide impact. And I was also to able to learn a lot about uh Kenyan culture, specifically the Messiah tribe. um spending two weeks there. And my favorite part by far was being able to um talk to Interactors and high schoolers in Kenya just about their experience with Interact, what they were trying to do. These boys and girls had some truly amazing projects that they were responsible for, including starting a bakery in their school to raise money for um housing in their school because they were so overcrowded. So just seeing those initiatives from them was truly so inspiring and just

036I wanted to bring that back to my school and that yeah that was my favorite part of the trip by far. PHS student council is oh gosh I don't even know where to start with PHS student council. This group of people that it's constantly changing. There's a new class coming in, a new class going out, but these people have just inspired me to do everything I have today. I've just had so many amazing role models who told me about Launchpad, told me about Interact, and I truly don't think I would have the leadership and communication skills that I have today without um student council. Um, this is truly where I was able to discover all the amazing things that my community was doing and where I recognized that I too can be involved in all

037these super impactful things. Um, I had the honor of being able to um host with my my council a conference for Northern Arizona schools this year. And so that was a super great end to my um senior year, I guess. And but I'm so grateful to be to have been part of student council during my time at PHS. Um these are some of the other local activities. Um I played varsity volleyball. Uh I played for four years and was on varsity for two. Um National Honor Society. we have a great president and um and we just do a lot of service together as a club. And then I also volunteered frequently in my community and I did a little bit of research with Embry Riddle during my um sophomore and junior year. So these are

038some of the statewide and national opportunities I was able to participate in. Um first up, we have the NASA Office of STEM Engagement. I was actually able to do a completely remote internship through the OEM department um out of the AS research center. And here I was basically working with a team of designers to kind of analyze the design that they made. Um this design was allowing planes to communicate with each other while fighting forest fires. So communicating with each other and communicating with the ground, kind of making sure they're not covering the same area. No collisions, none of that. we don't want that. And so I was, this was a super cool opportunity because it was really intimidating talking to the people that had designed this interface. Um, these are obviously people that are

039the best in their field. Um, and I think presenting to them gave me a really good experience um, of being prepared to answer difficult questions um, and kind of being able to um, think on my feet. So, this was a super amazing opportunity. Next, we have the Governor's Youth Commission. So, I joined this year as a senior. Um, you're allowed to join when you are in 10th grade, and you essentially are a representative of York County. So, as as a um youth commission member, you are assigned to one of the five workg groups. And this was really cool because you could actually kind of have a say in which work group you wanted to be a part of um based on the issues you are passionate about. So I believe we have an environmental uh

040substance use prevention, mental health um education and domestic violence awareness group work groups. Um I'm part of the substance use prevention work group. Um and so we we meet weekly but we also have four quarterly meetings where we basically go to the capitol and we draft up our initiatives. Um it is part of the governor's office of youth faith and family. So everything goes up through them and is approved through them. Um but our initiative this um year was to create a kind of panel event in collaboration with mental health kind of talking about recognizing the early signs of mental health mental illness and also substance use and kind of breaking the stigma around talking about those issues. And then these are just some of the Flynn requirements. And I think that's everything. Thank you.

041So I'm in awe and I'm imagining that you are too. Malia, when do we know? Um, I interview on the 20th and I don't find out till April. So, the last step remains. Fingers crossed. Thanks for having us again. Do you have any questions actually for these amazing ladies? I was just going to make one comment and Lucy alluded to it when you said you won a leadership award, but you didn't even realize you were in the running. I think that that quality itself tells us a lot about both of your how you both are leaders within your own communities and in our your school and in hopefully in the future. So I think those that's a tremendous quality that you probably both have and that's how we grow great leaders. Yeah. And just thank

042you for all the leadership you do right here in Prescuit and in our community. Our schools are grateful to have kids like you that lead so well. Yeah. Yeah. You're amazing examples of of our students. Um, you know, historically the Flynn, you know, we actually as a school have had many Flynn's throughout our time. Probably I don't know if it's most per capita, you know, size school throughout the state at one time. Um, you're in great company. Jake Batel for our 92 class actually received it and he went on to I mean great things and he teaches at Southern Methodist University now and just I mean these are just amazing people that we already we already looked up as peers and that's what you're doing to your peers and you're destined for great things. There's

043no doubt. Yeah. Thanks guys. Appreciate it. Fantastic. Thank you. All right, moving on to item six, uh, 6A, summary of current events, Mr. Teddy. All righty. Fantastic. So, some some great, uh, information there from some terrific ladies. And we've mentioned this before, that the the super young ladies and men that we see from Prescat High School who come to our board meetings are not necessarily like every kid in Prescuit High School is that way, but they keep coming. We must have a lot. And boy, we're proud of the things that you're doing. It's neat all the things that you're competing for. Uh, for sure. But I I'm most impressed with what you're doing in our communities. Thank you for everything you're doing. And there's some very I hope very proud parents back there supporting you.

044Thank you for sending us your great kids every day. It makes a big difference for everybody. Raises the bar for everybody in the school. Makes it a better place. And I see a proud principal back there as well. That's right. Thanks for providing a great environment for this kind of terrific uh thing to thrive. Okay, just a couple of things really quick. There's a lot of great things going on in our schools at all times. And I don't want to steal too much thunder, but you and and maybe Carly's going to mention a couple of these things. I I won't go into detail. How's that? But we we our winter sports are finally wrapped up. It's no Well, it's going to snow on Friday, so maybe it still is winter. I was going to say

045it doesn't feel very wintry right now. But um both our boys and girls basketball teams went very far in their state tournaments and we're proud of of their efforts. Super fun to be in the dome. Was it was it just last night? Oh my gosh. All of the days are running together. This is not good with Adam. How mean we have over 1500 people back in there watching the game. It was something I haven't seen in a long time. Um so any Yeah. Sarah, sorry I'm kind of skipping ahead, but our boys are ended up in the top four in in their state division and the girls in the top eight in their state division. You were back on a previous slide was talking about our boys and girls soccer teams, I think. And our

046our um our girls particularly did uh well, both were the the division winners, I believe, of their regions, I should say, not divisions. And then the girls made it all the way to the state championship game this last Saturday and uh Narrow just a very very close heartbreaking last minute lost one to nothing there but they had a terrific terrific season. We're proud of all those kids in addition to the great things they're doing in the classrooms. Uh that's that's pretty neat. I was in the building last night I guess it was for another meeting prior to the basketball game. Just happened to be walking around randomly went into one of the I won't say faculty lounge because I've never seen any of our faculty lounge. maybe the faculty lunchroom. And on the uh refrigerator

047there was a a note from put there with a magnet. It was from the girls basketball team to the faculty in the school thanking the faculty for the great support that they've given them throughout the season and the terrific learning opportunities they have in their classrooms every day. And I just thought that's super cool. That's really indicative of the of the culture that we're trying to foster in all these ways. In addition to that, uh, a little bit more academically focused, but another one of our extracurriculars that's just done super super well recently, we've got so many kids involved in our mock trial program that they have three separate teams that competed on the region level. Brian's right in the in the light there. Very good. Anyhow, the teams placed first, second, and third in

048our region, and the top team is going to maybe the top two teams from what I understand from Mrs. Lee are going on to to state and Miss Carly, you probably are going to tell us. got second. I actually don't get to go to state, but but you participated in this. Can you add some more details? Yeah, it's a really great opportunity. I get to um sit in a real courtroom in front of a real judge um over a fake case. Um and you have like the option to be like an attorney or a witness or both. Um I it's my third year doing it and I am just grateful. I have like no interest in pursuing law, but I just think it's like a really great opportunity for our students to get um like

049I joined it for the reason of it's just like important to know your court system and it's it's what keeps us all sitting here safely um and to have rights and things like that. And one of the judges said this quote like four different times. The Shakespeare quote that was um the first p the first people you want to kill is your lawyers because they're like the only people restricting um restricting you or keeping you safe. Um it just like really stuck with me because that's you know why I was there and I get to you know meet with a lot of people um like I would have never interacted with in my own school and we got to compete against Cookanino who obviously got fourth place unfortunately for them. Um and then our first

050place team will get to move on to go to state which um I may take the opportunity to go and just watch at Sandra Day Okconor um courthouse. It's just a really a really nice opportunity on it. It's just like the most fun club. You just get to compete and then it's real. Like then you stand there in front of a real judge and it's um it's just really cool. Miss Lee is such a wonderful um coach and she's the government teacher and she's a law teacher and she has made really wonderful connections with real local attorneys who have been our coaches for years as well in all different places of law whether it be family law or prosecution or defense. There is just so many great people and so many great connections that I

051got to be a part of. So, I I am grateful and even though I got second every single year, there's no no bad blood. That's fantastic. Well, that just says a lot. I mean, Mo, I would guess most of the students involved in this are looking at something in legal career and it says a lot to me that you're just like, I want to learn more about this. I had the opportunity to show Mr. Golagoski that I got to wear a real judge's coat. Nice. And it was very cool. and he said he was just like, "You should take a photo of this and like be able to picture yourself in this coat one day." And um I'm on the tea with my boyfriend and he plans on pursuing a law degree and he printed

052out the little photo of him in the in the judge's robe and put it on his mirror. And it's just like things like that you would never never even like like understand the opportunity that that gives even like freshman on the team and things like that. So, I'm very grateful for the opportunity. A lot to be a proud of in in all of our schools. Over the last month, I would estimate I I visited 150 classrooms and there's always something great going on from preschool all the way up to to Prescuit High School. All right. Thanks. Um, we'll go through governing board members. Brett, thank you. Um, this month we finished our listening tour. Jen Bergamini and I have uh went to um Granite Mountain Washington School in the district office and Mile High and

053we had I think we reported on on it at our last meeting. But um it was it was very positive. lots of good things came came from it and I'm I'm grateful that uh that the the district was so supportive the administration the teachers and uh was huge benefit to me and then I also attended a number of the men's and women's basketball games and I just like to make the comment I attended one part of a soccer game women's soccer game and I don't think there's anything that unifies our community like athletics whether that's good or whether that's bad. But, uh, it's just an observation. It was a lot of fun, even though we lost last night, just to see the community supporting our supporting our athletes and, uh, and watching them perform so

054well. Yeah. Amazing, Jen. Um, mine's very similar. We were on the same tour. Uh, it was, it was just wonderful to go to all the campuses and to see all the different things that our students are doing and what the teachers have to share with us. It was really great. Um, yeah, for sure. The cultures of the schools are all a little different and they're so dynamic in all different ways. Um, I also went to our high school art show which was very, very impressive. And it wasn't just it was at the high school, but it was all of the schools and so we got to see art from kindergarten all the way up through through seniors and they were really impressive. And I also got to go to the Mile High new student night

055for the sixth graders, which was eye- openening to me. I wasn't really as aware of how the seventh and eighth grade program runs there. So, it was really interesting to see. And um I also was at last night's basketball game and I was struck by just having grown up here forever. I know a lot of people in that building, but so many have no students at PHS. And I was like, look at how many people there are here that don't have kids at Prescuit High School and they're there with their grandkids and their grandkids aren't even at Prescuit High School. So, I mean, it was just really amazing to see the community come out like not even really connected to the school itself. It was really awesome. Amazing. Um, so it's going to be a

056theme here, I think, but I'll start off with something different. I visited um ESS exceptional student services at Taylor Hicks last week um and just was super impressed with the work that they do up there and the kids were happy and engaged and um willing to tell you what they were working on and they were all on task. It was just it was really great to see. I I'm just really pleased with the work that Maya is doing in ESS and the way that that's all going. Um like M Dr. Mangum and Mrs. Bergamine, I was at the basketball game last night. One of many. Um it's old school Prescuit. Prescuit versus St. Mary's. This is what it used to be. You know, a loud gym. I remember when there were aftershocks after an earthquake

057in 1975 and we were playing St. Mary's that night and nobody could feel the aftershocks because the gym was just rocking. And that's what it was like last night. Um, shout out to Mr. Neely and our SRO for the work that you did after the game. Um, sorry you had to deal with that, but um, I think it was great to see the students competing with each other and the student fan sections competing with each other too is just a lot of fun. Uh, girls soccer, what a great season they had. I went to one game in the quarterfinals with them and got to see them win. So, I like to end my girls soccer experience with the wind. The art show at the high school. I cannot say enough about how great that was.

058That was just amazing. And I met with uh Miss Jeff at the PHS library. They are doing a lot of things. I don't know if this is going to steal any of your thunder havoc, but um she's creating a student advisory board for the library at the high school. And so they are going to meet and come up with new ideas for to better serve the students there. She's created reservable conference rooms. So if you have a need to use a conference room at the high school for anything, you can reserve that. There's a QR code in the library. They're looking into some other kind of fun and unique ideas. I'm not going to spill the beans on those. Um, but and then creating student surveys to go out. And lastly, I'm going to be

059uh I'm going to call it a guest reader at Taylor Hicks tomorrow. Um, reading to kindergarten and second graders. So, got to get my grandpa hat on and uh learn how to read to those kids. J busy month, but I'm gonna repeat a lot of stuff, so I'll go quickly. I too was at the basketball game last night and went went home very horse and didn't see any of you guys. So that was good. It was crazy crazy fun. I also went to the art show which that the art if you have a chance to go this month at Roo at Root Street, it is remarkable what we're doing with kids K through 12. I think it's at Roo Street, right? Yeah, it is. Fresh. Absolutely. So, the these are also from the same art

060show. So, these are examples of what I tend to try to purchase some of the art each year by contacting the art teacher and say, "Would you ask so and so if I could buy one of your pieces?" And I have them hanging in my house. It's lovely. I also got to meet a lot of our parents who have kindergarten children next year. I went to the three open houses at the elementary schools and I'm pleased to say there were a ton of parents at all of the schools which makes me feel like kindergarten registration might go really well for us next year which is awesome. Um I also was a guest reader yesterday at a bio in kindergarten which is right back to my roots. So it was absolutely a totally fun day for

061me to go back and read to little ones because that's what I'm accustomed to. That's where I started and that's where I finished up. So that's pretty much a lot of it's repeat repeat. But there you go. It's your turn, Mr. Span. Yeah. Just want to uh highlight that this is the last week of reading and feeding at Lincoln. So kids are plowing through a lot of their books and uh I know my boys are and it's been a lot of fun and uh also gathering food um for those that need it most. Um we also had the Lincoln auction on the 6th and generated a lot of mo money. Most of it was generated through Parlor Donuts for some reason, but It was a big incentive item, but um really is always a great

062event, but uh this year in particular raised a lot of money for the school. Um I'll be at Taylor Hicks tomorrow uh reading as well. Um and then I spoke in front of three of the or two three of the Air Force JOTC classes. Um very impressed you know not only just with the program um but you know for every class every class period they they do what you guys do your u uh your report and then you say the pledge of allegiance every single class and it's uh it's just amazing what the what the programs do and how they just keep everything at the forefront as they should be. Um tracked a lot of the soccer uh progress. It's kind of neat. The soccer most of that soccer team, the girls in particular were

063part of that state um runnerup flag football team. So, they couldn't they can't quite get over the hump, but tremendous athletes and very proud of both those programs. Went to the basketball game uh tonight and went to the one also at Gilbert um uh last Friday when they competed. I had the opportunity to speak to the opposing team and the coaches and the parents afterwards and they were just and I asked, "You've been treated well." And they they said, "We love coming up here. It's a uh it's a great experience." Um not only just the weather, but you know, just just the people, you know, and the the comment about having uh people that don't have children that come to the games, it's unbelievable. And they just watch the game and they're part of the

064community and they're part of of the school and the and the very fabric. Um, I sat in front of Wayne How, Coach Wayne How. He said he hasn't been in that gym since he retired in 1992. So, it brought him back out into the gym, a guy that was a big part of our youth. So, um, that's who we saw in this 1500 person crowd last night. Just tremendous. So, thanks for bringing that. Um, you know, those boys battled hard. They've been battling hard for three years as a team. I uh Kelly Cordis uh had a stat that said Uriah Tenant the numbers that he scored in his career ranks him seventh of all time in the state of Arizona. Seventh of all time. Think about that. You know the history. We had a phenom

065phenom in our hand in our midst. Nearly every one of those on the top 20 list you if if you follow professional basketball you'll recognize those names. Is that right? Well like to see where our boys go and and girls. So anyway, so we're going to move on uh to um Carly, I thought you were gonna Did we leave you any meat to speak about? I think so. Good. Cuz you missed the most important thing, which is next week is kindness week in all the schools. Um it's it's just a really fun project. I have been really grateful to be a lead on and we're bringing it districtwide, which is really scary. It was a project that it it's hard to get, you know, all the principles talking and everyone on board, but it worked.

066Um, so next week we have a speaker coming one day to Presca High School and then the next day to all of the schools. They're going on like a little tour and I get the chance to drive the speaker around. Um, and it's it's an initiative that is just rooted in the fact that every day like you just simply do not know what your peer is going through. Um, and it's an initiative trying to start now and lead, you know, through the rest of the school year. Um, so we're just working on posters and clips and note cards and sticky notes. Um, and it's just been really fun to work on and I'm just really excited for it to um, actually go hopefully how we plan next week. Um, and it's it's really nice for

067me to similar to what Mr. Robertson is saying, I get to go back to A by a Jud and um, introduce the speaker there, which is where I went to school. So, it's just nice to do things like that. Um, and it's obviously for a really important message. It's kindness um, for yourself, kindness for others. Um, green is the big thing. So, next Wednesday you can wear green and hopefully everyone else will be too. Um, and next Wednesday is also future freshman night, which is just one of my favorite nights of the year. It's the upcoming generation. And it's really sentimental that as I leave, I get to, you know, watch the others as they come in and give them tours and things like that. Um, and then spring break happens right after that, which

068is the best part of the school year. So, that's exciting. All right, show of hands. Who has senioritis right now? Senioritis right there. Oh, gotcha. Just a little bit. Great for you. All right. Thank you. That's true. All right. Item 6 A3, governing board. Uh oh, we already did that. Um item 6B, community comments shared with the governing board. Any comments, Brett? I had a number of comments. Um and I just want to preface this with a couple of with a couple of comments. I was really when Dr. Nelson was speaking last time, I recognized that that there probably is a challenge for community members to get their issues to this meeting and I decided that this was a part of the agenda that I wanted to do better on. So, I took notes all

069week long and or all month long and I will do my best. Um, Superintendent Tenny and President Golagoski can tell me if I'm if I'm if I'm sharing things that I shouldn't be sharing or but I I want to I want to work hard on improving the trust with our community by getting their concerns to this meeting. I also recognize with a science background that sample size is really important and sometimes the sample size of one is is really negligible but um you know if I have to heir I want to heir in representing the public and their and their opinion. So, here I go. Yeah, sample size. And I and I'll try to do a better job of letting you know whether multiple people had the same concern or one person had the same

070concern. Um, but something from an email I got a couple of months ago that I failed to bring to this meeting was uh a concern. It was actually Dr. Nelson again who was concerned about Good Friday having school and changing that holiday to the Monday afterwards. And I think one of his concerns is that we were creating a new holiday and that was a concern for him. Um, I had another parent send me an email who felt like a teacher at Prescat High School was interjecting personal politic bias into the curriculum and disrespecting our United States political leaders. I brought that to attention of uh our superintendent and I felt like that was handled very swiftly and well. Um a quote from well I'll I'll uh I'll try to use quotes when I when I

071can and I think they're applicable. Um I had another member of the community reach out to me that was um terminated from employment and felt like he wasn't given a fair shake and I had uh two or three emails about open uh board meetings. Most of my emails were or open comment at board meetings. Is that am I saying that right? Um a call open call to the public. Is that the word I'm looking for? Um who felt like the we we talked about this last meeting, but there was a lot of reiteration of the same things. the boards around us have an open call to the public and they are more interested in that. I also had a couple of comments from community members that were the opposite. One very uh prominent member of

072our community who served on um the city council said, "Don't be distracted from the issues. Make the kids first. Um it's it's not the public's meeting." Um and and and the and the point was made that we as board members can't put something on the agenda without going through the proper channel, getting two people submitting it to the president. And why would a community member be able to u bring something up that's not agendaized and and speak about it uh without going through without going through the same process I would have to go through? I thought that was interesting. And I had one email about the the billboards and the signs. They were concerned that the the money and they were also concerned about a individual on there that was a member of a certain

073political party that they didn't agree with. And so I took the time to respond to that to that community member and I think she felt listened to and heard and I was able to share my point of view and I think oh four days school came up twice today in the dental office. Nice. One was a humble parent who said they would like to move their children to Presc Unified School District if we went to a four four-day uh school, which I thought that was interesting. And I had another community member say that they were worried about a start time if we went to four days. That would our kids be getting enough sleep that they would recommend an 8:30 start time and a later um end time. And that concludes my public comment section.

074All right, Jeff. I think I just received all the same things for just put me first on the agenda every time. There you go. Gonna summarize it all. I did not have anything in addition to those items. Um similar quite a bit of interest in the outcome of the 4-day schedule discussion both positive and negative uh that I've heard from people. Um so I think my response is basically we are seeking more information. from the community and from the teachers and staff and so uh we will wait before stating any anything until that is done. um had a question about how do we respond when people attack PUSD and I think it's something for all of us to think about how do we respond and you know all I go back to is let's look

075at the students that come and speak at our meetings and what they are bringing to our community um what our teachers are doing in the classroom every day uh and come visit the schools with me come to a schoolboard meeting and see what we So that's my response and that's it. J pretty much the same. A couple I had one email about how what how do we deal with misinformation or inaccuracies about what's going on in the schools and my response was come to the schoolboard meetings, visit the schools, try to find out from another source what's going on. Great. Can I build off of that? What's that? I I just want to like build off of that because I it kind of reminded me of Mr. Dr. Mangups, but it builds with all of

076them is um like about like I get like a I'm not like the community member person, but I get like a lot of people from the community who like constantly ask me about like what they say about politics and who especially because of election year and things like that. and I had like the really unique opportunity to take AP government as a junior and now I TA for the class. Um so I got both presidents in office. Um, and I like agree that it's like really um easy for people to like hop on board with like whatever people are saying, but I never once had a poor experience with our government teacher or um any teacher for that matter with their political standpoint. And I obviously have had the opportunity to see both both party

077sides and whatnot. Um, and the entire premise I would say that I was taught and I did pretty good on the AP exam. So, um, was to learn for yourself is just to question things. And I think sometimes it's really easy for someone to go home and say this one really small segment of what a parent said or of what a teacher said and the parent can um, like hop on board to the negative feedback that is spiraling nationwide, not even just within the community. Um, and I am grateful that I have never experienced any of that from any teacher or any political party. And I just wanted to add that. Thanks. Great comment. Um, I had several meetings with a um with a concerned uh parent who's very very supportive of uh PUSD, but

078just some things that were happening um to some of their um their kids. We actually convened and the the administration did an amazing job convening principles and leaders from every level of uh of our school district and uh she felt heard. We have action steps. Um I think just it really went a long way and it was a quick quick reaction. So again there's kind of a theme with that too. I had an email on uh from the Alliance of Therapy Dogs and PUSD asking about that. I think that comes up uh every once in a while, but we do allow therapy dogs especially when we do have a tragic event unfortunately and and uh and we we have policy about that as well. So um and then um an experienced resident with children in

079uh elementary schools um is going through a process to get FEMA support to provide threat assessments and vulnerabilities specifically for Prescuit. but the schools would be the beneficiary of it. So he's going through city routes and then you know being part of an anchor institution that schools are um we would also be able to receive them as well. So we'll see how that unfolds but very active in the community actually they own a restaurant here in town and have been there amazing people. I received a couple of emails about open meeting laws um as well um or open meeting or not open meeting but open call to public. Um and then I did get a flip side um not only uh conversations but emails. I received four specifically about one that I found really interesting

080is that a citizen that's a former engineer of the city um said it's a board meeting and this is a business meeting and we're entrusted to set the agenda and openly discuss items to be voted on and welcome public comments to these decisions like we do before the agenda items. Um and then I spoke to a board member there's a four board member here 16 years ago and when they faced this same uh question what what they remember highlighting is the fact that when you have an open call to public there's a person can come up and give their one side or a group of people give their one side in that instance the other side is not heard whereas when you have it agendaized you know the topic and you can openly receive both

081sides and I I thought that was really telling as well. So I think what we talked about in the retreat is going to be something that we're going to discuss as an agenda item as try and find that middle ground. Um I also re we all received an email from the watchd dogs watchd dogs to receive that as well. Uh talking about a local chapter that um that they're afraid their efforts appear to be uh a local chapter na national organization has made addressing uh addressing concerns with PUSD. While we commend their interest in encouraging PSUD to allow open co comment, uh their efforts appear to be to include misinformation. I feel this undermines their case and misleads the community. She wants to make sure that that she is not affiliated with this group. And

082that's all I have. Okay. So, I'm going to move on to item seven, action items. Item 7A, consent agenda. Are there any items that we want to highlight or discuss or poll? I would like to remove from the consent agenda the donations so they can be dealt separately. Um, great. And I'd like to highlight also item 7 A5. Thanks filling. Um, kind of wait for Clark. Do you want to go over the donations for are there any other items? Well, yeah. We'll just remove the student the section of the student activities report that is specific to each campus. The overall student activities report is good, but the one specific to each campus, it has an error in it that is making it not something we need to Okay. I know include it's part of 7A4.

083So, so we need to pull it. Yep. Yeah. Yeah. That's incorrect. And I have absolutely no idea how that happened, but I just emailed you the correct one in the last 10 minutes because I can multitask because you can multitask. I think I'm Brian's worst nightmare when it comes to Oh, I've gotten comfortable now. I need to be uneasy. Awesome. Um, okay. So, um, the item 75. Oh, let's let's go over your should we do donations very quickly. We just had three this month. The first one was from I'm hopefully I'm Ohio Pile Prince. A donation for the amount of $76.51 to PHS athletics. Just Jessica Hawkley made a donation of $500 to help with our student lunch debt, which I think is quite remarkable. And we had a donation from the USA Southwest section.

084Yay. $500 to PHS Tennis. And those were our three for the month and we greatly appreciate all of those because every little bit helps. Awesome. Okay. And um item 75. Um this deals with the out ofstate travel to San Juan River. Um there's a date that we need to revise on that. Yeah. as as is written there uh in our last meeting, we received actually two sets of dates from them and and got the wrong ones written in your agenda packet. So, the actual dates you in in concept, you've already heard about this and approved it. And if you're still okay with them going in April, 2nd through 6 rather than June, which I think is what we posted last time that that's why it's part of the consent agenda, figured that you could you

085could deal with that summarily without an additional presentation, but if you'd like to pull it and talk about it separately, you may. No, I just I just remember there was one concern about the weather and being warm during that time. Okay. Now it's being it's in April. So I think Brett you were asking that question or maybe did Andy do and I just wanted to highlight that so that is addressed and that'll help. Great. Great catch. I've forgotten about that. Okay. All right. So I'd like to uh have a motion to approve the consent agenda minus um item 7 A4. I'll make the motion. A motion. Do I have a second? Second. Motion second. All in favor say I. I. I. Any opposed? All right. Consent agenda passes. All right. Yeah. Sorry. Do we need

086to vote on item 7 A4 then separately? I think we're supposed to do this monthly, Brian. So, what what's the best move on this, Sarah? And Brian, maybe help us out since you've got the the accurate information in front of you now. Uh, repeat which one was it? 784. It's the receipts and dispersements. um the 74 the dispersement the one that I do as colored is not a requirement so it's really extra information because the requirements is not a report that is readable so um so with that being so did did the board have the required report yes okay so maybe we can we can ask you to to vote on that piece but you're exactly right it's so detailed and so small and and difficult that the board in the past has asked you

087to provide kind of a summary report with color coding and make it more readable and you're saying there there was a a clerical error. Oh, it was all wrong. Okay. Okay. There were 100 right districts. It was that wrong. Wow. That's that's pretty wrong. That's pretty wrong. So, it's that audit, right? Yeah. So, what we'll find out maybe the motion then could be something along these lines. You tell me what you think, President Goloski. um to accept the consider let's see approve the student activities fund receipts and dispersements minus the uh the monthly summary as otherwise presented something like that and I and I'll include that in the next month so we'll have two months so that anyone who reads this online and really wanted to see it can see it next month as well

088okay so I'll take a motion to consider approving the student activities fun statement of receipts and dispersements for FY25 uh March minus the monthly summary. So moved. So moved. Oh, I'll second. All right. Motion and seconded. All in favor say I. I. Any opposed? All right. So that passes well. Okay. Moving on to item 7B, study and voting session. Do we have any? We did have a call in the public and then they they decided not to go a different route. Okay. All right. Moving on to item 7B1. Consider approving the outofcountry travel request from Mr. Robert Erns, German and English teacher at PHS for Prescuit Zites, sister city foreign exchange to Zites, Germany from May 30th uh to June 14th, 2025. Mr. Neely. All right, we'll make sure we get the dates right this

089time. I uh I apologize for that. There was a moment of that's why I had a hard time answering that question at that time. Um that said, we get to talk today about a really neat uh program which is our sister city exchange to Zites Germany. Um this will be the seventh time it's happened though um there was a gap in for obvious reasons of why that didn't go down for a bit but um they've been back at it for multiple years now. Um it's a wonderful experience according to our kids every time they come back excited about what they've learned about Germany. um going May 30th through June 14th. Um we have seven students planned to attend. Um we have three chaperones at the moment going with uh Mrs. Guerrero, uh Mr. Ernst and

090Mr. Predore um who actually has really taken to this trip and so he has he's become actually the president of the Prescuit Zites sister city um committee. Uh yeah, he's really excited about he loves his trip and it's not just about the autobon, he's our auto shop teacher. So, um, uh, from a cost standpoint, this is a really, uh, neat program. Uh, Roundtrip is $1,700, but when you look at the funding sources, um, they immediately go through and the sister city organization uh, fundraises and takes care of some of that. Tax credit donations can go towards this. The German club does their part and then after all is said and done, whatever is left over would be the cost for the student to attend this trip. So, it is really minimal for a really special

091experience. And whatever it's worth, they're there for quite a while. Um, they stay with families and they get to spend time and then whatever it's worth, we also have those kids from Zites Germany come see us during the school year. So, it's a really special experience. Um, they do all things from language skills to uh experiencing German culture in multiple ways and being ambassadors of Prescuit. So, Can I provide any information for you guys? So I'm seeing that in the fall uh six students from Zites will be here. Will six students separate students be also have Bradshaw or are we taking those six students? I don't believe that that uh the Bradshaw group is going to be able to uh participate this year. Last year it was a mixed group. Um Mr. Ern said that

092they had some trouble making that happen again this year. Um, and we are going to stay the course and do our part with it because we are just so proud of the uh experience for our kids. Great. Any other questions for Mr. Neely? All right. I'll take a motion to approve an out of state travel request from Mr. Robert Erns, German and English teacher at PHS for the Prescuit site sister city foreign exchange to Zites, Germany from May 30th June to June 14th, 2025. So moved. Motion. Do we have a second? I'll second. Motion second. All in favor say I. I. Any opposed. All right. Thanks. Thank you very much you guys. Thanks. See you later. All right. Item 7B2. Consider approving the 202526 budget package based on the enrollment projections, increases, decreases, and salary

093increase options as outlined in attachment fiscal year 26 proposed budget package. Mr. Moore. All right. So Clark and I are going to take team this in which I'm going to kind of go over what we've analyzed as our increased cost and our either decreased cost thus more revenue for next year or even just new revenue. Um and that's really the lefth hand side. Uh and thank you so much for being part of the meetings last week and um getting a preview of this. And so really uh on the left hand side always our biggest increase for the school district is our medical and insurance increase. Um in which this year with Ky Ross uh we would be looking at a 5% increase which is a little over $200,000. U minimum wage is always going to

094be something that oh that's okay there for the public as well. I will pause in case they didn't print off the packet. Yes. So, medical insurance and then we'll online for several days and we'll be online and we'll make sure that we say the numbers so anyone viewing online or in the in the audience can hear it as well. So a 5% increase to medical insurance is about 210,000 based upon those employees have chosen to be part of our medical insurance which we do not charge our employees for any of that. It is 100% of the district's uh employer related expenses. uh minimum wage will continue to be something that we will have to atone for and in this case we have a our contract service with custodial uh SSC does a minimum wage adjustment

095and also a CPI adjustment and that's just a tad over 32,000 uh APS increased their rates which was analyzed to be 10 to 18% increase for the district. What we're showing up here is a 10%. it's the uh the best probably end result and then if it is more than 10% we'll use uh onetime money to make up the difference and have to budget for that increase uh in next year uh budget time at this time um the trust that's our liability and workers comp insurance um it's the trust and also the alliances of workers comp and this year after the trust analyzed its pool and the district's um claims and workers um worker comp claims. Um our bill this year was up $100,000. So we use onetime money to cover that increase because it

096wasn't expected and now we have to budget for it next year. Uh when it comes to the good news in this is the on the left hand side is the increased revenue inflation. It's good news, but it's also uh not so great news because in 2015 the legislators it was decided they have to give 2% or the cost uh 2% or inflation which is ever's lower. So if inflation is 8.6% or 8.4% a like it was a couple years ago, we got two 2%. If inflation's 1.1% as it hopefully will be in the future, we'll get 1.1%. So 2% would bring in about $57,000 uh more to the district based on current enrollment. Uh teacher experience index. This is something that has not had a significant impact on our budget in recent past. In fact,

097we've only become eligible for TEI, I'd say in the last four years. And essentially, there's a lovely report that Andy loves to do every October. And it's reporting all of our teachers experience. and experience is defined as the years you are you give them on placement on a salary schedule plus their years with the the district. Um one of the reasons why we have started getting it is because we went to a stepless salary schedule in which we give up to 20 years experience in the traditional stepped um salary schedule placement. We only gave a max of three which obviously affect affected our teachers experience for this report. Now that we give up to 20, it now our average is higher and it compares to the state average. And if you are higher in experience

098than the state, you get money because more experienced staff are more expensive to employ because they're higher on the salary schedule. Can I can I clarify something really quick? So when we say we give three years of experience or used to if a person had one, two or three years of experience, they would they would receive the equivalent of they would be placed on our salary scale as having three years of experience. If they had 25 years of experience, they would be placed on our previous salary scale as having three years of experience. Now, as Brian said, if somebody's got 18 years of experience, they get placed on the salary scale as having 18 years of experience. If it's 20, it's 20. If it's 25, it's also 20. But that makes it a massive it

099it for this report it shows the the actual it better represents the actual experience of our staff which is which is where the increased funding comes from because people who are placed higher on the salary scale cost more in two respects typically. One is that they tend to receive a higher salary and oftentimes they they tend to um uh make additional use of our health insurance. Let's put it that way. and and that has an impact on our health insurance rates. And so the the legislature years ago, one of the nice things they've done for schools is recognize that if you got more experienced teachers, they're going to be more expensive. It's better for kids and we'll give you a little extra money for that. So sorry, that's a good clarification and it's the reason

100why we should have went to a stepless salary schedule 15 years ago. Um so that is a significant increase. Um so thank you for doing that report, Andy. uh Arizona State Retirement System only the second time and I can't I don't even know forever. Um that is actually going down and will save us about $56,000. There is something that our new special ed director is bringing to the district that previous special ed directors did not um take the opportunity to apply for. And there is a federal and state procedure in which you can uh show a child for that has special needs that may be um an increased cost to the district. uh a student who needs a one-on-one pair professional to assist them with their education through the day. Um which exceeds the funding

101that we get um in some cases significantly. And so there is the opportunity to get reimbursement for what's called a high-cost child reimbursement. And so we have not done that in the past. And so if we do that regularly because we do have those students, we think we can capitalize on about $80,000 a year which is budgetable because it is ongoing and um and so it adds to the the good column part of increased revenue. Uh we did have a decrease of enrollments um about 92 headcounts from the last year end of the year to to where we are now. Uh we have in the past budgeted flat and then really used our efficiencies um uh to just kind of kind of at tone for that and then we would have increase enrollment throughout the

102year and we were kind of pretty much level but we we decided that it was uh necessary to have a decrease of enrollment to uh have a reflection of about half the students. Um, so if we do not have those other half come back next year, we may have to have a minus 45 in next year's budget as well. So those are the fixed decreases and increases of revenue and Clark will go over the middle and these are our recommendations to the governing board for next year. Great. Appreciate that, Brian. So yeah, like you said, those are the ones we don't have a lot of control over. Some of them are projections based on our experience and trends that we've seen in the past. But those are, you know, APS is going up. That's not

103something we're asking for your opinion on. It's just there it is, but it becomes part of the overall budget. The other thing I want to clarify uh for everybody is and board members are aware of this. These things in these cells represent just the well two things. First of all, this is a conceptual budget that we're asking you to consider and potentially approve tonight. If you do approve it as is, we're ready to hand out contracts to people here as early as tomorrow, I think, in some cases, right? Um, and if you don't, we'll go back to the drawing board and and and redo things that way. Um, and then the official budget will be based on what we learned from the legislature, etc. over the course of their legislative session, uh, in June and

104July. There's there's a two-part approval to that that occurs then. But this will this will tell us you're moving in the right direction. you're okay to to hand out contracts based on this. That's actually a separate voting item here in just a moment. All right, to the middle part here. And oh, the other piece that I was going to mention, sorry, there are thousands literally of things in our budget. The the 40 or so things up here are the uh recommended changes. The the either not recommended, it's happening whether we like it or not. on the left side in the middle column recommended changes to be able to account for uh the financial realities we have and potentially give our staff a raise. And you can see right at the top of the center column.

105So these are recommendations we are asking for your input and thoughts and opinion and hopefully uh affirmative vote on. We're recommending for all staff a 2.5% raise. Um we've had philosophical discussions in the past with previous boards and with you in your individual meetings about what it means. There's different ways that you could do that. You could say, "Yep, we're going to give more to uh bus drivers and and less to teachers or more to teachers and less to nurses." There's lots of different ways to do it, but we're recommending that it be uh the same across the board for everyone. You can see how that breaks down in terms of the total amount, the total amount that that would cost the budget to give a two and a half% raise to everyone for this

106next year, which by the way is almost exactly the same amount that inflation was this last year. So assuming people's health insurance isn't getting more expensive, and I think we just blasted through that assumption, people will make effectively their their buying power will be about the same. There's not a a real increase in terms of buying power uh with this. But at any rate, uh the total amount is $64,000 for that. You can see how that breaks down. $292,000 and change for teachers, 20 almost 2,000 for classified, 74,000 for our psychologists and other service providers and directors. And then for administration, $35,000. Questions about that? Okay, super. The middle part of that middle section are some um some increases that we're recommending to the to the budget in addition to raises for everybody, some some

107additional uh for the most part, it's it's adding of staff in certain areas, and it's mostly special education related. As you can see, the first line is we're recommending an addition of another paraprofessional to work with our special education department based on projections of our needs for student supports there. $40,000. The district office receptionist is one FTE or full-time equivalent actually happens to be job shared between two people. Part of their salary to this point, salary and benefits, has been paid for out of grant funding and based on a change in their duties, uh they no longer qualify under that same grant. And so there's two options. One is to uh cut back $15,000 worth of their time and just let the phone ring and and have people get angry at us or whatnot. Uh

108or to put that into a maintenance operations budget. And our recommendation to you is that you you continue to employ only only one. There's no increase in in staffing there, but to to move it from grant funding into maintenance and operation funding. Is it two people under the FT? One FTE. Yep. Two people, one FTE. Yeah. Half an FTE each full-time equivalent. Right. the the job share half time. Good question. Great question. I appreciate that. Another sped related increase. We're looking at several different um several three or four different shifts in our supports for special education teachers and students. Uh some staffing changes there. And then and the net uh for well, I'm sorry, I'm going to get to that in a minute. Stipens are each of our special education teachers and parapros in our

109um we don't say self-contained class. What do we say these days? Specialized learning environment classes. Thank you. Uh where the students have the highest needs and it's been very very historically difficult for us to hire qualified people. The board um uh approved several years ago additional stipen is probably not the ideal word. Salary increases for for those folks. Stipen for shorthand I guess in that case. At any rate, uh, with the restructure that we're making to our special education department to provide additional support for kids, those stipens will will uh there will be more people eligible for those stipens and that will increase the budget by $18,000. So, two increases to the special education budget there. And then, as you know, last year or during this year, excuse me, the board this fiscal year, the

110board uh approved an increase to wages for bus drivers. That's turned out really well. We've gone from a situation where we were emailing people and saying, "I'm sorry, we can't pick up your kid tomorrow. Here's your options," which was terrible. To we have enough folks. It's not like we're swimming in bus drivers, but we have enough to do what we need to do. So, that was a good move on the part of the board. We'll need to budget that going forward. Total increase of $103,000 there. Questions? Okay. And the last bit in the middle then are some staffing restructures to um that will move the needle back in the other direction so that we're able to afford the raises and the increases in in utility costs and insurance costs etc. The first is a a

111staffing restructure at mile high. We always look every year at the number of students in each school and the number of sta number of teachers primarily at each school and see are we hitting the range of class sizes that the board has asked us in the past to hit. That's been the case pretty much for every school for what we project next year with the exception of mile high having a large cohort move on a small cohort move in happened this year and and similar type situation next year so they're actually overstaffed I hate to say overstaffed for Arizona um we we have more teachers there than we can afford in this budget basically so we're looking at squeezing down by one teacher one classified staff member and a a restructure of how they pay

112for athletics that will save $130,000 special education restructure. This is what I started to say. Overall, looking at shifting some positions around and offering more um hopefully in the process offering more support for teachers and students and they'll actually be a savings of $23,700 in the restructuring that we're doing there. And I think the board had an opportunity to ask about details of that earlier and happy to get with you again on that now if you would like. We have a teacher who will be teaching the second year of a career and technical education class that can now be paid partially out of career and technical education funds, grant funds for that. So, we can take one of that teachers salary and benefits out of M and put it back into that grant. So, there's

113$14,000 savings there. Uh, as you know, we lost our marketing director and we're looking at restructuring that and uh, reassigning some of the duties in house and just doing less marketing partially based on the feedback of community members and partially based on the feedback of the board. We'll see how that goes. And we're projecting a savings of about $40,000 a year on that. Thank you, Sarah. Absolutely. Yeah, Sarah's Sarah's taking on a lot of those duties for us, which we appreciate a lot. Um, in PHS, we looked at the staffing model and they're just about right sized, number of teachers, number of students, but Mr. Ne was able to find an efficiency uh there that he feels like is not going to impact students in any kind of negative way. So, we're able to save

114another $75,000 there. We appreciate that. Thank you very much for being really mindful of of the impact that it's got on all students as we look for efficiencies everywhere. Granite Mountain, we had a teacher who is um having a family situation change. She's got an unusual schedule already so that Fridays are very light. And she's asked, "Hey, is there any way I could teach Monday through Thursday and only be paid for 80% of my contract?" And Mrs. Hughes looked and said, "I think we can do this in a way that there's no impact to students, positive or negative." Uh and so we're going to be saving some there. And again, that's at the teachers request. We're not cutting anybody's uh salary without them asking for that additional time off. Uh PHS athletics coaches over the

115years um some of that the funding for PHS athletics comes from funding that they receive on site. Ticket sales that wasn't the case last night. Those 1500 people those ticket sales revenues all went to the AIA Arizona Intercolastic Association. But most of our home games we get some some money there. Our booster clubs are fantastic and bring in in donations that help support that and our payto-play fees partially support that. But the district contributes substantially towards PHS athletics every year. We talked with our athletics director and our high school principal and said, "Hey, we're really looking for ways that we can squeeze and be more efficient. Can you take some more of the funds that you bring in and pay toward your coaches?" So far, the district has been paying entirely for all coaches benefits

116and salaries. And we said, "If we if the district continues to pay 90% of that, could you pick up 10% of that?" And Mr. Nei said, "Absolutely not." And then we arm wrestled and I lost. And he said, "All right, I'll do it." Because he felt bad for me. So there's about a $20,000 savings there. And then the last one is anou adjustment or making an adjustment to the memorandum of understanding with the education foundation. And in doing so, we'll save about $25,000 to the budget going forward. Questions about any of those things? Yeah, I have one question. The the positions that we're eliminating, are we letting people go or are these through attrition? Great question. So, the two teaching positions that are are um represented there are through attrition. They're people who are retiring

117and moving on. The two paraprofessional uh positions that are part of the the special education restructure and the mile high restructure. Those are folks that we've had to talk to and said your position won't if the board approves of this package won't exist in its current form. We've got other classified staff positions that we think you're qualified for. We'd be very happy to to work with you to find another position for you next year. Both of them are up in the air at this point. We don't know how that's going to look because we haven't handed out classified agreements. We're not that close to the school year yet, but yeah. So, no no teachers are being let go and there are two classified staff members who we hope to see in a different position within

118the district next year if they'd like to be. Good question. Appreciate you clarifying. So, this is substantially I guess we should have started with this B. is substantially different than districts. Many districts down in the valley, even our neighboring districts are going through uh cutting back a number of staff positions that that we're not in a position to have to. We've been fortunate with our enrollment, fortunate with the way that the board has managed the budget over the years, fortunate to have a genius sitting in Brian's chair over there as far as our finances. And whereas there there's districts down in in the valley that are are cutting hundreds of staff members andor closing schools and and we're not recommending any of those things to you this year. What about programs? Any programs we plan

119to cut? We're not planning on any programmatic cuts with the exception of adjusting our marketing program. I I do know that I've heard a neighboring district that is having a 20% increase in insurance costs. I have heard it the same. Our our initial uh I think Brian addressed this a little bit, but our initial thought was that our initial information that was that our insurance was going to go up substantially. Brian negotiated strenuously and we're down to a 5% increase at this point. Yeah, I think that's important for us. You know, full disclosure, we had our retreat on Friday and it was, you know, open to the public and there were two variables. So, this is what we're seeing as an option. Um, what we'd be voting on today. Um, but the potential for we

120we said that we are shopping around for insurance that could decrease which would put us more in the positive. And then also still that still is an option. It is on that is pending, but Okay. Yeah, we uh you know, we we put it out to three specific dis uh other carriers. Um our current carriers, I'd say most leading uh competitor uh got us underwritten and actually quite favorably uh to the district, but it's a different insurance. It's not um United. So, it's a big decision. uh this is the default uh plan and if it does change it might change this a little bit but for the better. Okay. And and currently in the legis legislature there's state land trust that's being floated and how they're going to utilize that money and if it's if

121that's favorable for us too that also could be but that helpful but that would be correct me if I'm wrong Clark that would be on November's ballot. So that this would not be for the 26 school year. it would actually be for the year after. Okay. It's possible that the majority of the legislature in both houses could get feelings suddenly generous and we could have more funding than we project, but that that's unlikely. And you're you're exactly right. The state land trust piece of that would be something that if it's if it's u approved by both houses would would go to the people of Arizona to then approve and would have an impact on the next year's budget if there's an increase. Okay. So, not affecting this year. Correct. Okay. I I misunderstood that and

122I did too actually initially and then clerk educated me. Oh, thanks. Appreciate that. Thank you, Clark. I I get a lot of emails. Sensei. I just want to say I'm I am uh I don't know if everyone's aware how much you guys did to include the staff and teachers in this process and making sure everybody really understood what the district is facing financially but also giving them the ability to share their own thoughts and opinions and and it was just it was eye opening to me and I thought it was super interesting to hear what was important to them and I think it was well worth I know it was a lot of your guys' time so I can say it's worth your time but I not feel like that to you guys but it

123was a lot of time that you spent on each campus and I think it was well worth it. I think the teachers felt I mean I'm not a teacher but they seem to have felt heard. We asked about it a lot in our listening tours and it was positively received. We got a lot of positive feedback and a lot of good information that helped inform our our recommendations to you based on what teachers told us. We tried to share with them as much information as we had about what our budget situation was and then said, "What do you think? What are your priorities and got a lot of good info from that thing I was going to say is that I so appreciate this piece of paper." Oh, I assumed that this was the way

124everybody did it. It was actually from the brainchild of John Schaw who was a CFO and superintendent and we've tweaked it probably the way I think the format, you know, really I copied from him and then we've added to sections. Um just I want to add something. Yeah. Yeah. We did just get an email about um uh Governor Hobbs releasing an extension plan with Prop 123 that actually states possible new funding for 26 which threw me off guard. So there is Stan a possibility that if however that works because I thought it would need to go in November to the vote. Um, you know, both of these plans actually provides some options if that money is specifically for one employee group and uh and we need to find money to give raises for for the

125other employee groups. But that email just came about 10 minutes ago. That's 2526. It says fiscal year 26, which is next year and it totally confuses me, but we'll find out. Oh, I'm sorry. Can we scroll over so that everybody can see kind of the bottom line where we're this is what the difference is going to be for us on a $40 million budget. Yes. You know, we're only 24,000 off or lower, which is we have to eat into our reserves that much in order to make this work. If you approve it, if you say, you know what, we don't want to eat a dollar into any reserves that we have, and our reserves are not substantial. We we want to have that there in case, you know, enrollment goes a direction that we don't

126expect or we've got other unexpected expenses. But the the um attachment in the governing board document had a a negative $1,700 there. Um that was uh on Friday. I mean, this ever changes on Friday when uh Sarah posted the agenda. That's exactly what it was. And then our TEI uh report came in because in February districts have a chance to adjust their report. And any adjustment adjusts the state average. And we did have a couple adjustments, but other people adjusted more. And our TEI went down. And it was about a it was it was it was about a 23 $24,000 decrease in the TEI which is why that raised it was negative700. Actually I went the wrong way. It was about $21,000 not to our favor. Add that with the 17 and you get to

127the 23. Okay. Um but for governing board purposes when we have people who retire and we also then hire new employees. There's always something that we call summer savings. It's just old, not old. Sorry, Jane. When when experienced teachers retire and we bring in new, it costs less. I am absolutely positive that turnaround wouldn't cover $23,000. The difference between those two figures. And I I apologize. This is my fault. I've got the updated version that includes the TEI information we got essentially over the weekend. Yes. And our what we had up there earlier was what's in your packet. It was too small for people to see. And I said, "Hey, Sarah, just put this up. I'd forgotten that we've made one adjustment that tells us what more the financial reality going forward would be. We

128you can vote on it either way. My recommendation would be to vote on what's in your pack and what's been shared with the public. It's essentially the same as Brian says. It's a It's a minor adjustment to the TEI, which is a minor adjustment to the bottom line. And like Brian says, either way, that's basically going to be made up in in summer savings. I apologize for the confusion that's on me. I was trying to I know. I saw that. I'm just like bigger and easier. Yeah. Is everybody comfortable with whatever you'd like. And yeah, ask any questions if you swing it that way, Sarah, so I can see the TEI number now on the very left there. You see the difference there? Yes, I do. Yeah, it was I think it was 43,000 or

12942,000 44 44,000 in the governing board packet and it went down to 382. So, it's and and all these things that are projections on the list though you'll be conceptually approving something tonight. We hope all of those projections could change. We could get information from from APS day after tomorrow. The rate increase is actually 9.8% or it's 10.2% 2% or whatever and that will change all those assumptions. Will it change our overall budget substantially? No. And officially we're coming back to you in June. Tonight we need to know if conceptually we're landing in the right places on each of these major factors and can we go forward then with with contracts tomorrow. I'd just like to make a comment for the sake of the of the public. We are I think most of us know

130this. and some of the public might not, but we are one of the lowest funded school districts in the state in a state that is one of the lowest funded states in the United States. And I just want to commend um the staff who've done such a great job putting this together. And you know, I spent a lot of my military career in the Navy, but I was attached to the Marines, and the Marines were very good at doing things on a shoestring. And it kind of became a badge of courage. I hope I hope we can increase our funding sources. I hope the public can can reach out to their state representatives and and let them know that we're not satisfied being one of the lowest funded, but um well done. Great job, and

131I'm I'm proud to be a part of this district. Me, too. Thank you. Nice feedback. Okay. All right. So with that, we'll um I'll take a motion to approve the 202526 budget package based on the enrollment projections, increases, decreases, and salary increase options as outlined in the attachment fiscal year 26 proposed budget package. I'll make that motion. Motion. Do we have a second? Second. Motion second. All in favor say I. I. Any opposed? Carly, did you vote? I like what he said. That's awesome. I see you up here someday. Awesome. All right. Um item 7B3, uh consider approving the issuance of contracts and agreements to eligible PUSD staff members for the 202526 school year. Uh Mr. Binder. All right. Thank you. Yeah. So now that the proposed budget has been approved, you see that uh

132we have have the budget for a 2.5% uh salary increase to all our staff. Uh what we're asking for now is to let us uh issue those contracts. Uh this is the time of year when uh not only PUSD but all districts around the state are competing over the same staff uh that are out there and so we want to uh issue our contracts as soon as possible. Uh we we do have some uh statutes that limit when we can issue those. Uh we're hoping to issue uh contracts to some certified staff as early as tomorrow and uh then to teachers on March 24th. That's the earliest we can do it with the new statute. But um uh so the contracts are included in the the board packet along with a list that uh shows

133our current employees that would be receiving the contract as of like I said over the next couple weeks basically. Um so any questions on the contract or the list? I had one quick question. I think I know the answer. Do counselors partake of 301 money? uh counselors. Uh we have a couple different types of counselors, but um the majority of our school counselors do receive 301 money. And that's what I want. Yeah. Any questions? They actually just to clarify I don't think receive from the 301 fund itself but they receive the exact equivalent of that from our maintenance and operations fun to make it so that somebody who's thinking of moving from the teaching profession to counseling or to something similar doesn't have a dis a financial disincentive in our district to for doing so.

134Got it. Thank you. It used to be that they weren't eligible for 301 money from the 301 fund. that law has actually changed and they are currently eligible but we don't draw from that to give to counselors we take out of M&L but it's it's effectively what Andy said exactly right but I just wanted to make sure we're not misleading people on how it where the funding comes from uh then we'll consider a m a motion to approve the issuance of contracts and agreements to eligible PUSD staff members for the 202526 school year I would like to make that motion Have a motion. Do we have a second? I'll second. All right. All in favor say I. I. Any opposed? All right. Motion passes. Yay. We're going to have teachers next year. That helps. Feels

135like part of our job. All right. Item 7B4. Consider approving the PSD salary placement schedules. Um, Mr. Binder. All right. And so, uh, also kind of tied to that, um, budget approval, uh, the typical process is that we, I think it was kind of mentioned earlier, but we use, uh, the salary schedules to, uh, recruit, uh, new staff to various positions, and we want to stay competitive, but we also don't want to have new staff coming in and what we call leaprogging or or being hired above a current employee. So, uh, we, uh, we typically will take whatever uh approved raise that our current uh staff are receiving and increase the salary schedule by half of that. So with the two point two and a half% increase for existing staff will increase the salary rates

136salary schedule rates by one and a quarter percent. So that's that's really the difference um of these salary schedules compared to our current schedules. Um again uh it was mentioned earlier but the idea is we use these to um kind of determine based on their experience and education depending on the the position. There's a couple different positions that um look a little you know varied but uh for the most part those are the factors that go into determining how we place people. So again this is the initial placement uh and it doesn't affect current employees just new new staff that we'd be hiring. So asking for that to be approved. So again we can u start hiring for for next year. Um one question on the on the education points awarded. Yeah. Is and this

137is more for personal interest than anything. The MA plus numbers are those hours do they have to be transcripted university credits or can or are they professional education units that that a cus that a that a speech pathologist or OT might get. We actually allow for both. Um, and so, uh, if they if they have university credits, we'll count that. If they have, uh, other, uh, coursework, we'll there's a formula that we use that determines if what kind of is the equivalent. So, we're comparing kind of apples to apples, but yeah, both can be used for that experience. Thanks. All right. Any other questions? All right. Um, then sure. Um, I'll consider uh a motion to approve the PUSD salary placement scheduled. So moved. A motion. Do we have a second? I'll second. Motion second.

138All in favor say I. I. Any opposed? Uh, moving on to item 7B5. consider accepting PSUSD number one's fiscal year uh 2024 single audit reporting package uh annual comprehensive financial report and uniform system of financial records compliance questionnaire. Mr. more. Um, as a recent requirements, uh, all three of our yearly audit pro final products need to be bought brought to the governing board for a roll call, which is just saying you've seen them. They've been presented to you. Um, so I'll kind of go through them. the single audit reporting package or the SARP. Um, every year because we receive over $750,000 in federal grants, it is required that we go through an audit process of our federal grants and they they choose three or four federal programs randomly every year and then test them. Um,

139as a reminder, we are um obligated to hire a third-party company to do our audit every year and they come in August for three days and October for three days. And there are partners to learn and grow and we certainly over the last eight years have done that from where we were an audit standpoint in the mid 2010s to where we are now. Um the good news about the SAR is there's actually no material weaknesses or significant findings on it and so the three programs they tested were just fine. This is actually the one you really don't want to have any findings other we have to do a corrective action plan and it's been I think seven years since we've had any findings on our SAR. All right. Second is the ACER. Um this is

140a document I think it's 180 pages or something. It is literally made for Jen and uh and so you liter I am so excited to learn from you about what's in this document. I do not prepare this document. I don't um I am not a CPA and this is almost every district in the in the state has their audit firm um uh compile and report this. It's literally everything um financial in the district from obligations to district asset value to just a portrait of a district. The first couple pages is is really interesting because I always update them with our initiatives we're going through, our accomplishments, our awards that we've received in the prior year. Um all the rest is a lot of numbers that Jen can translate for you. Um and then the final

141this is actually I think the uniform uh system of financial recording the USFR compliance questionnaire. This is really the bread and butter of how we are with our procedures and policies and how we operate. Um they test over 200 areas across the district and it's always a sample f size of 10 15 20 50 and a large enough that they get an idea of what the rest of the documents are. Um Pinefield last year reported in the previous year's audit for the fiscal year 23 they averaged about 16 to 17 audit findings and that's average within the state and this is the fourth year in a row we've been in single digits which I always thought was impossible um because it's almost as perfect as you can get and this year we had seven uh

142findings two of them were new to and they always test new things and then let you know you failed And that's the way you learn that there was a change. Uh actually both of them were something I was supposed to do. It's like why didn't you tell me that that changed and now uh I will fix them. But there was only seven and it is absolutely the best report card you can get across the district from admin assistants, office clerks, teachers on their cash handling procedures, the business office, HR grants, the the compliance questionnaire tests everything. Um, and so those are the three documents that we're asking you to roll call saying that you received them and I can answer any questions if you have them. Jen, if anyone has I don't have any questions,

143but I do want to just point out, you know, a lot of times I think people think the district isn't well monitored or we don't have, you know, maybe we're not as as solid about where we're spending our money as as we could be. And it just really points out this is very detailed. It takes a lot of time. They really do dig in. They spend a they spend time with you in order to learn what's actually going on and not just over a computer and think you're going to send them everything. So, it's it's a lot more than people realize when you actually come in and do an audit like that. And it's super fun in my personal opinion, but it also is it's really great, Brian, that it comes out like this. It's

144really phenomenal. Well, and if it didn't, if there was an area, that's a great part of Heinenfield Lumich, which is our auditing firm that was awarded our RFP, I think, three years ago. And they have been our partners even through the tough times. It's they they're there to guide. Um I can call them at any time. Nolan, the lead auditor, I you know, I text him and he's he gets right back. Even if it wasn't, Jen, um it's a learning tool. It is. And so, you know, even within the seven audit findings that we had, the ones that had a sample size, it was like one of 20 or one of five, you know, that when districts have 20 of 50 or seven of 10, you know, you have a procedural problem within the district

145and that's an area you need to improve. This is we have so much that we do just human error can create uh you know um a date being wrong in Power School. the data, the exit date should be one day after the last day they they attended. Well, if someone accidentally puts the last day they attended, boom, that that's what child they test, it's an autofinding. So, I if I if I could, I just want to say something a little bit about transparency in um in the way that we do business. I you hear that word a lot. People demand transparency from organizations that are funded by taxpayers. And I am all for that. I think that's such an important principle. uh in the United States and I look at the level of reporting and

146transparency that that comes from private schools that are receiving our tax dollars through vouchers and I scratch my head a little bit around that principle. I look at the amount of reporting that need and the level and detail reporting that that needs to come from charter schools that are receiving our tax dollars directly and I scratch my head a little bit. what we're talking about here and what we're seeing and what this entire meeting about is transparency. Sometimes people think transparency is getting what I want. That's not what transparency is. Transparency is us sharing all of the information that we have and making that publicly available. And that's that's what we do. I think we do a great job with that. And people are truly interested in that. There's a couple of other organizations they

147could look to and and maybe lobby the legislature for uh for increased transparency there. But this is an organization and as are all public school districts that is is founded on transparency. I'm super proud of what we do and super proud to be able to share that with people. Thank you. All right. Um USFR I already spoke about that one. That was the 200 plus item seven. No, I got you back. Appreciate it. You're welcome. This is a roll call. It is a roll call. All right, let's do it. Yeah. Do you want me to do the motion and then we'll do that? Okay. Awesome. I can do that. All right. Uh take a motion to accept PSUSD's uh fiscal year 2024 uh SARP ACFR and USFR compliance questionnaire. So a motion second I Mrs.

148Robert I Mr. I um item 7B6, consider approving the PSD schedule for rental charges 2025. Okay, I'll give you the short version of this. This is our our rental fee schedule that we've been using for some time. It's been a while since we've updated it. And as we were looking at our budget package this year and literally squeeze, not literally, but figuratively squeezing the balloon, certainly weren't literally doing that, squeezing the balloon and trying to find a little bit more money to to make sure we had uh qualified teachers in front of students and uh we could support special education students appropriately and all the different things that we've looked at. We were looking for for cost savings in in a variety of areas and for if there's any place that we could increase funding.

149We looked at our rental fee schedule and realized that in some cases we were probably not charging enough to to uh cover the costs of of actually renting out the building. Um we also made note that we've got a number of of very close community partners that are providing services uh for our students that aren't directly who are not directly affiliated with the school district but providing a service that the school district would otherwise have to provide. And I'll give you an example. um the the junior uh football leagues in town. We used to have a football team at Granite Mountain cost us a ton of money and insurance and uniforms and etc etc. And one at Mile High, we no longer have to field those because there are community organizations that do that. Same

150thing for lower level sports on a number of levels. And these folks rent the our uh facilities from us from time to time. They charge a low enough fee for their families that they can't afford our typical rental fee, but they're also not in a situation what what we had been charging in some cases was was lower than our actual costs for for utilities and custodial fees and wear and tear on the facilities. So, we've added you can see these four categories across the the the way here. Maybe if you're looking at the rental fee schedule, there used to be three. We've added a fourth one. got together with our our rental um our civic rental uh manager Gary Chartier, Brian, myself, and Andy, were you in that meeting with us as well? Okay. And

151who else? Missy Townsen, of course, our athletic director had several folks got together and looked and said, "What's a fee that we can charge that won't we hope will not uh financially push these kind of partner organizations under? they'll still be able to provide what they provide for kids in our community at a very low cost, not put that burden back on the schools, but also put us in a situation where we're not actually gifting something to people. We're we're we're trying to break even at least on our rentals. And so there's a new category 2 there. You can see it's relatively low per hour. We figure the the figuring that we did tells us that we're going to bring in enough from that that we won't be losing money. We won't be scooping out

152of other places to do that. So that's basically what it's about. There's a couple of of minor changes to the category 3 hourly fees as well to compensate for for what things cost these days. Questions about anything? No, I just appreciate you working through this. this nods. I mean, I I I know countless um over the years um sports programs in particular that really struggle with these fees and you know, whether or not, you know, can they afford uniforms? Can they avoid or afford providing uniforms for kids that may not be able to to play and and this, you know, they are really are our lifeline into our other sports, right? Or feeder, not a lifeline, but a feeder. Yeah. and they do an amazing job. Um, you know, I know the city is actually,

153uh, working with a number of the programs, too. Uh, Joe Bane's done a great job of, uh, providing fields for them and kind of the same vein. So, I just appreciate that. That's a, you know, real community recognized deal and that we we know it costs and there we have to we don't want to lose that cost, but be able to pair it down so that, you know, these these sports and these kids can play is is the right thing to do. Thanks for doing that. And Gary, I think it also makes those kids want to play, especially that Presca High School football field when you're a little kid and you get to play on the big field and it's so exciting. They can't wait to play for Presca High School. So, it's good. It

154keeps them wanting to come to PHS. I appreciate that. Yeah. Effectively, we've been charging for custodial service and maybe part of the utilities, but maybe not all of what utilities was costing. Certainly nothing in terms of wear and tear. when we have to replace that field, there's a lot of money that's going to go into that. And we're not we're not looking for them to pay that cost for us, but but make minor contributions toward that that we hope will be affordable for those organizations, but still will help the school district break even. And you're right about people getting there. If there's a there's an additional um benefit to that, isn't there? I just wonder if we're charging enough for category 4 for the forprofit question. seems like we have a great asset in our

155facilities and we know that that covers our costs and allows us to make a a bit of profit for sure. Yeah. How much profit do we want to make? That's absolutely if this board directs us to go back and say, "Hey, let's look at at making more for for-profit institutions." I think if you compared it to the resort up on on the hill or conference rooms or I think college or the Yeah. I I think we're but we can always make adjustments to it next year. I think this is a great I think this is a great starting or or next month if you direct what whatever you like. Yeah. And it let's let's be honest as well with the amount of funding that we get from the state. We do the best we can

156with our facilities but we're not the resort and we're not the college. We've got to our functional once we redid the field. What happened to our cost? The the charge once we went up to the Astro Turf field with the wonderful lights and the beautiful location. Did the art charge go way up charge for for the football field? For renting the footballing the football field with lights. I do not believe we adjusted for the for the grass dome that we have versus the nice estate. No, it is soccer interesting. Yeah, it is not adjusted for the quality. The year-to-year maintenance costs for the field now are substantially below what they used to be. The overall, you know, the replacement over the course of time. That's that's hopefully figured into this. But yeah, we were paying

157tens of thousands of dollars to water those field that field, excuse me, fertilize that field, paint the lines on that field, cut the grass on that field, etc. So there's a that it it will be very expensive to replace it when we replace it, but we're setting aside some of the rental fees for that. Go ahead. Yeah, but Jame, were you asking about what we charge for renting it before and after? Right. Yes. Just if there was any I thought I heard you correctly. Yes, there was not any adjustments for the new field. I think we should think about that next. It would be challenging to amortize exactly how much that field is costing us from year to year and exactly how much much occurs from you know peewee football team on it people bring

158their lawn chairs and you know sunflower seeds we try to manage that the best we can in about three years we'll have to do about $800,000 to that field because we'll hit about the 11 12 year mark and we use different funding right outside that like grants and I mean we use land sale money for the total football field cost and we use bond for the track right was our big donation like for the track. We actually have quite a large um gift donation account. I think it has $500,000 that will go to resurface the track in about two years as well. Well, that's in there now for the for the field. Brian, how have we been kind of saving up for the time that we need to do that? Can you give us some

159detail on that? Yeah. So, um our DAA or district additional assistant which is fund 610, we had made sure we had about 6700,000 uh that is reserved specifically for uh when the football field has to be attended to. Um so actually for the next replacement of the track and the field, we already have the funds. So that that's kind of how we manage things in our districts. Not every district is able to do that. Not every district thinks that far ahead and and they're in a difficult situation when the time comes. Now, to be clear, sometimes people say, "Why don't you fix the the air conditioning's on the roof or, you know, repaint that building?" But we don't get enough money for that. The legislature specifically does not uh contribute enough to school districts to

160be able to take care of ongoing maintenance of that kind. And they they make us go through the school facilities board when things actually break down. But for the track and the field, we've got we've been setting the money aside and when the time comes, we won't have to $800,000. How many teachers would we have to fire for that? That wouldn't be good. So, we're not going to be in that situation. 10.06. Wow, that's a lot. We don't really use the field as much for category 4 either, do we? I mean, it's almost all category 2. Absolutely. Um, and maybe occasionally a category three like for a major event that happens in the community or something, but I feel like most of our category four is happening in Ruth Street, potentially Hendricks, but probably mostly

161root field. That's usually football camps that you know those type of things. And yes, you are absolutely correct on that. Yeah, that's what I So, we could raise it to a million dollars an hour and we'll bring in absolutely the same as we are now. It's been a long day. Awesome. All right. I'll take a motion to approve the PSD schedule for rental charges 2025. I'll make that motion. Motion. Do we have a second? I'll second it. Motion second. All in favor say I. I. Any opposed? Moving on to 7B7. Consider adopting PUSD's mission and vision statements. Woohoo. Okay. Super. So, was it two months ago, month ago? I can't remember. we came to the board with uh and I won't repeat all of that because there's probably nobody who's listening who even cares but

162and they can go back to previous previous uh minutes and recordings if they like anyhow we put a lot of work into updating our our mission and vision. We feel that that's that's a good lens to look through as we make our decisions going forward and came to you with a draft of that based on what our uh our staff and district leaders had given us for input and the board's request at the time was let's table this and come back in our retreat look at it further um distill it down even further and we had a good what maybe 45 minute long hourong discussion about this some great input and so we present to you this evening for your voting pleasure the new and improved uh PSD mission statement at this is what the

163the board came up with last week at the public retreat. Rigorous, supportive, safe, every child every day for a mission statement and then the vision statement essentially as uh as presented before we will help all of our students something good. Let's see here. There you go. Develop the qualities found in the portrait of a PSD graduate. you'd asked us to to make the the graphic for that even more legible and we'll we'll work on that, but contentwise it it will remain the same. Okay, I like it. Yes, unless Brett found a synonym that starts with an S. He really wanted three S's. Now, the BYU game started 12 minutes ago, so we're not That does not sound appealing. I really appreciate the thought that went into that and people's experience, you know, you know, Jen,

164you know, just, you know, it's people are going to remember it. It's going to be nice. Yeah. And it it encompasses the first word of each thing that the staff came to Absolutely. that brought to us. So, I think it's easy to remember. I need things that are easy to remember. Yes. So, I can share them. All right. Any other comments or great? All right. Um, well, I'll take a motion to approve the PUSD mission and vision statement. Um, motion. Do we have a second? Second. Motion second. All in favor say I. I. I. No opposed. All right. Moving on to 7B8. Consider approving the update to the 202526 PUSD academic calendar. Kelsey. All right. So tonight we are asking you to consider a change to our calendar for next year. Um only for our

165parent teacher conferences. So historically our parent teacher conferences have been two half days in the middle of September. So about a month month and a half into school starting. Um with our change to standardsbased report cards for kindergarten through 8th grade next year, we're asking to move parent teacher conferences to right after fall break, which are October 16th and 17th. Those would still be half days. and that is to allow our teachers to really walk through a completed report card with parents. That's part of our communication plan. That's part of our training plan with um families. We're still working on finalizing and developing um the rest of our plan for support around standardsbased report cards, but we knew this was a big one we needed to get to you soon because it does require a

166calendar change. Um we've confirmed high school they don't see a concern with moving those dates. They're not going to be doing standardsbased report cards. However, they are implementing um components of standardsbased grading as well. So, being able to communicate with families um at the high school level is an important aspect. We do know that with this change, one of my biggest concerns was being able to communicate with parents first quarter before grades were finalized first quarter. That's where our our conferences had landed before where there was enough time for families and students to make some adjustments whether it was through intervention or enrichment um to help meet the needs of students so they could be successful. So what we're going to do is sometime during that first quarter we're going to calendar some days for

167teachers to reach out to families of students who may be struggling or to offer some opportunities for some of those um conferences prior. But we wanted to make sure that teachers had a good amount of time during our conference time in order to explain and answer any questions that parents might have once a report card is completed. Sounds good. You know, if we had a 4 day week, that's how most of our conversations are going right now. Just saying. That was great. All right, we'll take a motion to approve the update to the 202526 PSUSD academic calendar. So moved. Motion to have a second. I'll second it. It's been motion and seconded. All in favor say I. I. Any opposed? Item 7C, information and discussion items. Um, so Mr. Moore has you bet has prepared

168the school board summary budget report for your review not as presented this time just so you know and I don't know if some of you noticed like um if there's ever any negative fund balance uh in fact this time there was fund 610 which just happens to be our DAA that I was talking about that we have reserves already for the when the football field needs to be actually is a negative 244,000. Just know that those usually are incumbrances or I haven't shifted money because um for example, there's about 600,000 that's coded to the DAA when it's projects for the school facilities division. When we get those funds, I'll change the coding in order to pay it out of out of the 69 fund fund rather than out of DA. So that's just something if

169you ever have a question on why something's negative, typically the answer is that a grant we haven't received our secondary allocation. Thus the grant is showing negative, but we're expecting by the end of the year a secondary um um allocation. And in this case, it's just the the purchase orders coding. This includes everything that's encumbered and expended. And I just wanted to point that out so that that's not a concerning thing for you. And if there's no questions then it's as presented. Chris comments. Okay. Um item 7C2 review the proposed changes to ASBA policies. Uh it's the first reading. Andy. Yeah. I'll do my best to kind of summarize a lot. There is so much. Yes, that's kind of what I was thinking too. But as many pages and uh different policies and regulations that

170are included here in a way there's not um a great deal of change. Um just to give a little background uh the Title 9 uh was passed over 50 years ago and was based on um you know sex-based discrimination and for years of course it was um thought of as you know the law that helped provide you know equality for women's uh athletics and over the years things have expanded. different administrations have come and gone and made adjustments and the last several years uh it's been uh coming closer and closer closely tied to sexual harassment as well. Um we let's see when was it? I think it was last August we met and uh voted on um an adjustment based on what the uh federal government's kind of definition of sexual harassment and the title

171n kind of regulations around that were. And at the time we said, well, we're going to be following what the what the federal laws and definitions include. And uh more recently, just uh in January, they they changed again. And so the vast majority of all these documents um say more or less the same thing with slightly different definitions. Um the biggest change uh really is they've they've they've changed the the definition of uh discriminate they're trying to remove discrimination from the sexual harassment policy um and kind of narrowing the definition of in the title n policy. Um one of the ex you know if you start to look through you'll see there's a few that are very very minor changes. um for example an AC uh policy AC they simply added the line about um

172you know when when you're describing discrimination they'll also include a line that says or any other basis prohibited by law. So hopefully that will um kind of prevent future changes all the time. Um ACA was the one with the most uh adjustments and the the main adjustment. And again, I'm happy to kind of go over all this in more detail if you'd like, but one adjustment that they've made was uh based on kind of the definition of sexual harassment. And they really they and again I'm talking about federal guidelines. Um they made the definition a little little harder to meet. Um so if um you know when we are going through um a potential uh complaint, uh we we have to this definition. Um, if it doesn't meet this definition, it can meet the definition

173under our sexual harassment policy, but maybe not the Title 9 policy. And so, um, like I said, there they've become closely tied to one another. And it's messy, but it's um it is what is the federal guidelines in law right now. And so, this is what we're we're bringing to match our policies as well. Any initial questions? I know there's a lot. And like I said, I'm happy to kind of meet with you and go over these over the next month. I had one quick question. When you have a a formal complaint, they talk about the decision maker. Yes. Who determines who the decision maker is? So, I am the Title N coordinator. And so, when a when a complaint is filed, um one of my responsibilities is to um we have uh we have

174three um trained um Title N folks who can really serve in any of the roles. And so I would make the decision based on who's the um decision maker and who's the investigator based on you know if there's any conflict of interest or or something along those lines. Perfect. There used to be three right there. I think we have three don't there's a decision there's investigator and then the coordinator the coordinator that's what it is right now right yeah that that part doesn't change. Um and a again a lot of the documents you see here uh are actually in regulation not in policy and the regulation is just kind of saying the steps we have to go through. Um and for the most part the steps haven't changed a whole lot either. It's just kind

175of the definitions of what we use or when we file a complaint if it's a formal complaint versus if we're just um we've heard about this concern but a formal complaint hasn't been filed. So, a few relatively minor issues like that that I have to kind of worry about when an issue pops up. But, um, but as far as the overall process, it doesn't look a whole lot different. And the whole section on response to notification of conduct, that's totally glad. So, which policy you're looking at now? Because a lot of them are are changed over to a different uh either a different section of the same regulation or switched over to a different policy. There were several things that looked like it was gone and then it would show up and then it would

176show up again. Right. That's what I need to find out. So, don't worry about answering that now. I'll look a little. So, just as a reminder, we have 30 days for the next board meeting for us to review, ask questions, and then we'll be the second reading and exactly that's when we'll vote. Yes. Thank you. Great. All right. Item 7C3, board meeting, public participation discussion. Mr. Ber. Yeah. So this uh of course last board meeting I brought a couple uh policy proposals to you and uh the general consensus was to table that to have a uh a discussion around uh around them in in a general sense specifically around the idea of u the open call to public. Um last month I talked about the the practice for a long time has been to um

177to have members speak to uh specific items that were being voted on, but our policy didn't specifically it it implied that it was a little unclear. So, we were uh proposing a policy change that clarified that, but uh it sounded like the board really wanted to have a discussion around that. And I think what I'm asking for now is that to provide some guidance. What What would you after after a discussion, what would you like us to bring back to the board in a month? Um would you like the the same policy that was proposed a month ago, a revision of that, a complete change? Um just kind of where where does the board land on that topic? Is is the policy that is in our packet with the changes is that the it looks

178revised. I guess that is the one that was proposed. Um if we're talking specifically BEDH was the one that um discusses uh open call to the public and that is the one in the board packet that was presented a month ago um that defines or or that uh basically creates policy that says we'll only have um public comments on agenda. The change I saw was we added study on voting section of the agenda and then changed the open call to the public to public. Correct. Yeah. That was presented as correct. Yeah, that was presented a month ago. And to be clear, Andy said, and I think this is important for me to note. We're not talking about the last month's uh recommended wording change was not any change to practice at all. It's a clarific

179clarification of practice. sound like the board want to talk about is that practice one that we want to continue with or not. We could we could state law makes no provision for any public participation of any kind. This is this is your meeting. Many boards choose to to go all in on the other side of the spectrum and let anybody talk about anything each time. This board has historically chosen to to kind of stake out that middle ground, so to speak, and that our previous policy and practice reflected that. This was a clarification, wording clarification to continue to stake out that middle ground. If you want us to move toward nobody speaks ever, let us know. Or everybody speaks always, let us know. I think for purposes of a of a policy, this policy does

180does clarify what we actually do in practice today. Is that that's what we're trying to accomplish with this particular policy? Yeah. But do they want to change that? That's the issue before too big. And so do we just give our opinion on that at this point? I think we do. Go for it, Jen. I like the policy as it's written. I love having um public comment on all of our study and voting session items, which means if they're like a first reading or there a second reading, we still even if it's in a first reading, it would give it that extra additional month of time where people could come and speak to us about it. But both sides of the argument would know we're talking about it. Um, I think it keeps us on track

181better to know that we're following our agenda and that we won't um there won't be things brought up that are outside of the agenda. From a board meeting standpoint, I think I agree with what's in the policy as stated with the changes that have been made. The one thing I noticed tonight as well is when we were talking about whether the community has contacted us via email and brought brought out, we haven't done that before. robust and kind of that robust method. I think that already addresses some of the concerns that the public had about not being able to speak about whatever they wanted to because things came up tonight and you started it and I appreciate that because we had never done that before. We talked about I got an email from a constituent

182who said D. I think that has already relieved some of my concerns because I was leaning the other way of letting this open it up more to public comment within parameters and I could never define the parameters I wanted to define. But I think that helps. And I also think if we move to towards the possibility of a g of a Google form where we can ask the members of the public if they think it's something they want to have on an agenda that helps me as well. I'm still not overly fond of the line where it says board members may not read or present lengthy prepared statements or letters from community members. I'm not sure what I how I feel about that. That's in the other the BEB. I'm not sure how I feel

183about that. There was a recommendation a wording change there that might I have a recommended change for that one. I I uh I suggested and this was just a rough draft, but something that put a positive spin on it that said board members are encouraged to listen to community members and share their concerns. These comments should be summarized and condensed to reflect the intentions of the community member. Although open meeting laws won't allow for discussion on unagend unaggendaized topics, these concerns can be considered for future agenda items or something of that nature where we say we encourage public comment. We want to from you rather than we will not read your lengthy you know I still don't think we ought to read lengthy um dissertations from the public but if we can condense them say

184it better than the public even said it and bring it to the meeting that would be my that would be my recommendation and then uh further I would like to I would like to make that change community comments like we did today maybe uh improve maybe even improve upon that even more. I like the idea of the Google form we talked about. I like I like opening it up to the I like expanding the voice of the community, but I strongly disagree with an open call to the public because I think it takes our focus away from what the most important thing is, and that's the students. I think it'll distract us if we allow anybody to come, especially as our community becomes more and more divisive politically. it becomes kind of a a stage

185where people will come um and and share their their political beliefs or and so I would like to expand the public's role but not allow for an open call to the public and I I agree with what you said. I think I I think anytime we talk about an open call, you know, as we explain the mechanics of that, people are say, well, there should be limits. You should have limits. Well, this is the limit that we're putting, right? You know, this is the limit we're allowed to do. So, I I I like this format. I I think this works very well and it keeps us on relevant topics. But if the board wishes to do an open call, Let's open it up and let's get everything in here and we'll get everything and people

186will see exactly what an open call does to our board meetings. Um, you know, I'm not saying that I want that, but if that's what the board wants, then let's go all in and do it. Um, but I I think this is the right way to do it. I think we keep things relevant. We keep things on topic and we manage our meeting. Our business meeting is taken care of by the board that's elected to run these meetings. So, and I I do like the wording that you gave us for the the second part of it. Did you happen to send that to Andy? Did you have I sent it to Andy and I sent it to Clark and I think it could still be improved upon. Um and I maybe some things added to

187it, a few things taken away. I think I think it's worth I I say we put it in there. We can then chew on it. It gets back to you. We're not breaking any meeting laws by doing that. We can share it with you individually for for further word smithing if you like in the next month and then present it as a first reading next month if if that's your direction to us. You tell us. Can this be our first reading and we could vote next month? Can't. Yeah, I think for beh it's not. that way. I think we'd have to have probably a couple of months out the way we've been doing it. And my opinion would be too that we continue with the discussion on a Google form because I would I like

188where we were adding the part where if a member of the public thinks this is something they would like to see on an agenda eventually. there was the space on the form for them to make that opinion well known because that's where they feel like they're not we need to word it that I think that it's a possible option for it to be on an agenda and not let them feel like that they have to they ought to have the same parameters as I do if I wanted something on the agenda two members of the board need to agree to put it on the agenda or the president could choose yeah I and just so the public's umware awareness of this so what we discussed in retreat was putting uh three statements from what I

189recall. One was that um is so I like what you said Brett you know that we come up with a verbiage that there's a possibility if there's a possibility for you to have it on the agenda would you like to do so or something along those lines. Um the second piece was if it's put on the agenda, are you willing to speak in in a in our open call to or our call to public? Don't say open call. I know so fast. Uh public participation period on all buddy uh voting and and studying items. And then the third one was would you like to remain anonymous? Right. I think that was the third. I think you know I think I would want to know or be able to indicate if I want it shared at

190a board meeting, right? like oh so rather than anonymous more like do I want it shared at a board meeting okay um because I think we have another policy that states we anonymous isn't really an option un of course we don't ever disclose student names teacher like employee names or anything of that nature but but maybe there's people who are like no I don't even want it mentioned at the board meeting I just want you to be aware yeah okay I don't know anonymous well is there a difference between an anonymous request, which means somebody sends us a letter and they don't put their name on it, or they send us a letter, they put their name on it, but they don't want their name shared because they're afraid that their student would have some

191retribution or or that they wouldn't want that, you know, is that is that different? Seems that's what I think those are the types of things that can be shared in our community comments because we don't have to share who the who the community member was that sent us that, but we can say this was a concern expressed to me as a Yeah, I think if we really do a better job with our community comments section of our of our board, try to be concise, but be thorough, use some quotes. I think the I think it'll increase our trust with the with the and this is whole this whole thing is based on trust. Does the community trust us as a governing board and we want to improve that trust? Well, and do they listen to

192you? So, as opposed to you get an email and you don't say, "Oh, yep." And then toss it aside. They're crazy, you know. I'm I'm I'm I don't agree with that, you know. So I ignore it basically. Exactly. Which is I want to echo what Jane said too is is that this was the first time that we've had had this really function because I mean frankly as past president and I I don't know how the current president feels. I wasn't real comfortable having those open comments because it became a a venue to express political views and that wasn't what we were here to do. And what you what you all and we what we presented today was everything we received. Yeah. I mean, I thought Brett, you let it off beautifully and it just like

193we were challenged last month to just kind of look at this and I think we all reflected on it and and here we are. So now we're taking an additional step that hey we we all want to see the emails that each one of us receive and that's the purpose of the the Google doc and know that it's being someone's replying to it and we want to know what their intentions are and that's that's deliberate you know and and you know our coming out of our our retreat was our goal was to gain trust in the community. I don't think we didn't have any other one. I mean, we had the mission statement, we did the vision, but that's the only one we came out with, right? Right. A handful of action items that went

194along with that goal. I'll just remind the board, we've got a current policy, BHD, um that that in part says no anonymous communication will be considered by the board. So, if you receive something anonymously, your current policy tells you to not consider that. does not mean that you can't share that with us, but if it becomes a discussion item, if you're saying, "Hey, somebody told me this. They don't want to say who it is, and I'd like to talk about this and consider this." That that would be out of bounds, but it would certainly be all right to say, "Someone shared this with me. I can say who it is, but here's one of my community comments that I received this month." That's totally okay because it's not anonymous to us. It's just anonymous to

195the public, which is totally different. Can you you can share whatever but the board keep the board the group of you according to your current policy cannot consider communication that that comes to you. You can hear it but you can't eventually discuss it or agendaize it or whatot if it's choose to remain anonymous. Now the other option of course is to change your polic I like that policy. Yeah, I think in our sharing of our comments that come in from public, we just have to be really careful as a board not to respond to that because it's not on our agenda. Whatever is being brought up. I'm sorry. What was the that if whatever is being brought forward, we can't respond. Just like if they were standing in front of us talking, we can't respond.

196It's the same thing. Thank you. I'm sorry. But we can put it on an agenda and then we can talk about it. Um, and I think it's also would be valuable to try to share it in the way that it was delivered to us with the same, you know, and same vitriol. There you go. No, just just maybe maybe present it as it was presented to us, but not but not comment on it whether we agree or disagree here. What do you think about sharing our action item? you know, I got this email and I responded or I didn't respond or I I referred it to the administration and they responded. I mean, is that helpful for us to to share what what the outcome was? I think we all did that. Felt healthy to

197me. I don't reasonable. I think it's transparent. It goes toward, you know, telling people this is what's been done with the information that we received. Yeah. Yep. I agree. I like it. So Andy, we gave you a big discussion. We're at a point where I think I believe we're going to do a first reading um on the proposed changes. So Brett's going to put in the piece we like and we'll chew on it. Um so well to get just to confirm or to get clarification. So for BEDB was the one that one um that we have a new Brett's proposed uh verbiage. So I think next month having a first read on that. My question is on beh um which was presented as a first read in February. The question is is that what I'm

198hearing we should bring back in uh as a second read u or is there additional I think so. I'd like to vote on that as a second read because I think we're pretty next time. Okay, I agree. Okay, thank you. And that was D. What was it? Eh and BEB. That should be a voting item next time. And BEB will be first. Okay. All right. Anybody else want to discuss any further? Very healthy. All right. Um item 7C4, request for future agenda items. I've got um a couple here. Oh, this would come up. Oh, I just thought of one. How about a time limit for our meetings? I know. Sorry. I'm teasing. I I hear you. I or dinner. Give me our We got a lot done. It was a productive meeting. We got a

199lot done. Did you read the next chapter by any chance? Oh, sorry. I'm just I haven't read ahead. No. Okay. I'm sorry. I'm so um one I'd like uh last fall we did for the fall sports a presentation. I'd like to do the same thing for the if you could, you know, get representatives and let Missy know for the meeting. Can I add to that? If if there are people that you think we should recognize, I mean, outside of those large teams, I I would love to see. How about our mock trial kids that just won first, second, and third? Well, theater is like coming up. Can we do this as well? So, theater, let's do that. Any theatrical things we have there, any of the art, I mean, just anything that you think would

200be deserving. We'll have a room, probably a lobby full, but you know, we need to That's the right I mean, at some point down the road, I'd like to really recognize our maintenance staff for I mean, this has been a really dry winter and they're struggling just to keep the grass alive right now, I think. So, I mean, there's a lot of things and I can give these to you. We plan them out, but that's good. Maybe more monthly rather than just the book. Okay. Yeah, that's great. And you you tell us in the past we've we've presented challenge coins to staff members both in our meetings and outside of our meetings. You tell us what your preference is. Okay. There's pros and cons to both formats. It was kind of cool to have everybody

201here. I just thought it was a really nice deal. So, you know, a lot of them haven't even seen the board order. So, um and then um will we have the results of the survey to discuss on next month? Yes. Okay. I've got a draft that afterwards I'd love for each of you to just put your eyes on for 45 seconds, tell me if I'm moving in the right direction. Cool. Um and then are we and then are we having I know we talked at the retreat about having the trust um um come in and speak to us about possible policy and what they bring to the table and ASBA. Okay. And then of course we'll have the BEDH uh second and first 4 D. Awesome. That's all I have. Anybody else got I promise

202be short there. Brett doesn't sound like short. I know, right? So, Brett, none of your community comments you want to put on agenda. Not yet. Not yet. Okay. Nope. Okay. Good deal. anything that you want us to go first. Great discussion. I just it's so refreshing to have a a good deep discussion about things and people have different perspectives on it, but I just love what was shared and I really appreciate the direction we've received because I leave for Australia the day after Jane's travel. Yeah, I don't feel sorry for anybody traveling to Australia. Let's make accommodations for the one going to Australia. possible. All right. I'm the old one. Touche. All right. Um, meeting dates. Next meeting is April 1st. Nowhere to be. A regular Yep. And then, uh, we got spring break the

20317th through the 21st. We're thanks.