001next year. I'll make sure I switch you train. So, don't get too upset. charging like >> we're getting feedback with Barney. You're with your phone too close. You done? >> If you have the live stream on feedback, do you have some headphones you can put on? >> Yeah. >> Or put it on mute. >> Kill the live stream. or to the line >> either one of those options. >> Okay, I don't hear any more feedback. coming in from the lobby. >> There's dining car. >> You're all loaded up for tomorrow. >> Where you headed? What happens is the live stream just muted it. So I think it end up And so then she wore a >> shed on my list here. Got all the reservations on it. Oh, >> your favorite and the train back
002leaves Albuquerque. So the very end I just stared out, you know, it looks so good. >> I was It just looks so good. Your the view of my >> It looks nice now. >> It looks so good. >> Don't look up close. >> Okay. Well, you know, from a distance. >> From a distance, it looks great. I'm just hoping that they come back and do a second coat. Um, you know, some some of the red down piping, >> um, some of the more, um, flagrant aspects of Chino camo, some of the darker portions bleeding through a little bit, I would assume. >> I would assume. And I'm not going to say or do anything and cause a until I need to. >> We have a problem. that building. >> Hi everybody. Welcome to our June
003board meeting. If you are willing and able, we will pledge of allegiance. >> I pledge to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> I would like to make a motion right now for the adoption of the agenda. >> All in favor? I. >> Okay. Now, we're going to go into our public hearing. We need a motion to go into public hearing. >> I'll make a motion that we go into second. >> All right. All in favor? >> Okay. >> Anything else? >> Okay, John, you are on to we've opened the public hearing for the proposed budget for fiscal 27. >> Perfect. >> You have to talk really loud. of the governing board. A quick
004summary of the 2627 proposed budget. Maybe just uh signal with a pen in the air that you can actually hear me. >> Yep. >> You can hear me just fine. >> Speak if you can. John, speak louder. >> A little louder. >> Like yell. >> There we go. Top volume. uh a summary of the budget year 2627. Uh the good news is we do have a budget from the auditor general that has increased the per pupil funding by 2%. This is proposed numbers and we hope it holds but uh it's always held in the past if they give us the 2%. So, what that means is for every student that comes to the school, just that student's uh funding for the current year was $5,113. By adding 2% that goes up the next year to
005$5,215. That's good news. That's in the proposed budget. The number of students that we have for the 2627 is the estimate that we've always used. We simply take the ending numbers from the 25 26 year and estimate that. Some years were very close to the same enrollment. Some years were slightly higher. We know we've been on a a decline for the last few years, but that's the number of students that that's based on. Putting those numbers into the factors and the formulas, we end up with a a budget this year, final budget of 19.4 million. the final budget next year for 2627 of 18.9 million. So down about $500,000. There's a couple things that can increase that. That would be more students coming back than we had this year. And also the carry forward. Those
006are two big factors. We've been able to carry forward into the 26 year budget 982,000. I'm projecting we carry forward at least 650,000. uh and those are on page seven, those projections of your your uh proposed budget. Also, the amount we've been transferring from our capital fund, we transferred 850,000 in for the 26 year. For the 27year, we're budgeting less. We're we're proposing transferring in 550,000. So, those are the kind of the three variables. the student count, how much we have that we didn't spend in M fund the prior year, and how much we're free to transfer from our capital fund right into the the uh operating fund for next year. There weren't too many other factors. Uh the operating budget uh did fall about 500,000 from 19.4 to 18.9 million. The capital fund went
007up $4,000. Um, we know the classroom site fund has been very strong and the per pupil amount for next year went up by over $40. Uh, that revenue has been really strong. We have been using that fund a little more and the fund balance is projected to go down this year which will put us about 350 to 400,000 less next year, but there's still over two million in our limit for that fund. So, we're we're doing well on that fund. Uh we do project another $8 million spent in our school facilities board fund next year. That's very restricted. It's 691. In the 25 year we spend over 11 million. In the 26 year we're going to spend over 7 million total. We project spending at least 5 million next year. Uh with our weatherization projects
008and we're finishing projects in Del Rio right now for HVAC. Uh we are still on hold for the projects next year for our new classroom space at the high school and we've got some cost increases that we need to have funded by the state department of administration and we're still a little bit on hold for that. Um that's really all I have except the truth in tax. If you look at page seven on the projected budget, uh we did gain as a school district uh right on $14 million in assessed value. Our assessed value based for the 26 budget was 291 million for the 27 budget and it jumped to 305 million. So for the same $500,000 levy and the adjacent waist fund 620, uh the cost would decrease from $17.16 to $16.37. So a
009slight reduction there for the same amount for the the 500,000 for use for fire lanes and different purposes throughout the district. And those are the key key differences from the 26 year that we're we're closing the end of June to the 27 year that we're going into. And so you have all the factors, student count, what they've given us so far for per people funding, the amounts in play for M and capital, and then the adjacent way levy going down. Any questions I can respond to? I'd be glad to. >> No. Do you guys have any questions right now? >> No. No. >> And next month will be our hearing about adjacent ways. So at the July meeting, it's it is a hearing. So we could if anybody out there >> does anybody else have
010anybody in the audience have any questions? No. >> Okay. Then we are we keeping John on? >> We're going to keep John on. >> We're keeping you on John, but we are going to go ahead and um close the meeting and I will need uh >> Oh, I'll motion that we close this part of the the meeting, >> the public hearing. >> Public hearing. I'll second it. >> All in favor? >> I I Okay, we are out of public meeting going into superintendent report. You got it. That page passed all of John's stuff. Let's see. Lots of stuff. All righty. So, at the end of May was a busy month and you guys were able to attend a lot of our events which made it really fun. Um, the foundation hosted the millionword challenge bank.
011We had about 300 attendees and um they received a grant to continue our millionword challenge event next year from the Jewish Community Foundation of Greater Prescuit. So, that was kind of exciting news. Um, our we've had really really good feedback from our CDHS graduation. There were It's been weird. I've never had this happen before, but people in the community stopped to say like how exciting they thought it was and how it was really fun to hear the accomplishments of the class. Um, I even got praised that the memories video ran before the graduation ceremony, not during the ceremony. So, kudos to CBHS for that. We had so many like I've had nothing but positive feedback about the ceremony itself. So, that was really cool. So, good job, CBHS. Um, some other fun and notable things
012are at school is having paint applied, which is very exciting. >> I said we're not in the hood anymore. >> Well, yeah. Not quite. >> We still are. >> Depends what building you're looking at. >> That's literally what people have asked me if we were at the hood. >> Yeah. Well, it feels like it. And then we have um also we have our um RISE our partnership program that's leasing space at HMS. Um we're underway with getting that all together this evening. On your agenda there will also be a leasing of space for one classroom at um HMS as well for Arizona um school for the deaf and blind for office space for them for their regional office. Um but those are really the big things. We wound up our year kind of in a
013very fun strategic planning day on May 28th. I guess that was the last two weeks ago, whenever that was now. And we started off with a really fun activity where we toss a beach balls around and told all the things we survived this year and got to hit the beach balls really hard to, you know, get over it. And so it was a super fun activity. We uh transitioned into some planning for fall just to really get departments and administrators brains kind of working in that vein to think about some of their goals for safe together and prepared. Um on the last day of school, we also said goodbye to some employees who are retiring. And our last retiree is sitting here this evening. And um this is Heidi's last board meeting of her whole
014life. So she's really excited. 38 years of board meeting. She's ready to be done. And so Heidi will be done on June 30th. So that's it's exciting. Marty is had baptism by fire the last couple weeks already in his job. And probably one of the most exciting pieces of news as we wrap up the school year is we only have one job still unfilled and that is a nurse. >> That is great. So, so we have managed to fill all the jobs with really wellqualified candidates and we're on the marquee we have posted for nurse, EMT or health aid because whichever one we get will shift people around in the district if we need to. But um so we have that post. I don't know if we had ERN applicants today or not. We had
015I know we had an EMT applicant last week. So anyway, that's kind of the wrapup on the year. Usually June feels like we've can take a deep breath, but we have been insanely busy the first eight days of June. It's been crazy. So anyway, that's Spired Port. We're I included some enrollment data for you where we ended the year and our projected enrollment for next year. It's always low this time of year in our projection because we have people move in over the summer and we usually pick up kindergarten enrollment during the summer. Not everybody if it's their oldest kid they don't always think about in February that they need to be registering their kid for school for August. So we usually have a lot of trickle in kinder kindergarten enrollment too during summer. So
016that's where we are. >> So how many we had 164 graduates right? >> We had 164 graduates. Two were early grads. >> Okay. >> Something like that. >> 164 kindergarten nurses. So we >> we could use 164. this year really had 122. So yeah, it would be nice, but it'd also be nice if we picked them up in other in other grades as well. So especially at CBHS and CBHS athletics, that's kind of my last part, has been off and running. Um the kids are running camps. You can see cheer camps going on in the gym right now. There will probably be music playing at some point forward. Um but we have lots of sports camps already going in June. It has been a long time since we had sports camps in June. So, it's
017pretty exciting. So, that's good news. >> It's really good. >> So, any questions? >> Nope. All right. Thank you, Miss Daniels. >> You're welcome. >> All right, John. You are back on. >> Yes. >> Financial reports for the month ended May 31st of 2026. Uh, four things. I'd like to report on the ending budget if we approve that final revision will be for our operating fund 19.4 4 million our operating expenses in the M fund at the end of May 18,456,000 and we project that once we move some of those expenses from our operating fund over to other funds because we have several we have about 14 cash short funds that during the year there's not enough revenue or cash in them to pay very many bills so we just leave those expenses in our
018operating funds. We anticipate at least uh 8 800 plus thousand to move expenses out of our operating funds. So that 18.4 million uh that we've spent already at the end of May will go down. But then we have I think Rhonda's pushing up four maybe five payrolls that will also hit in the month of June. So we're not we're not finished yet. But uh that was our total expense as of the end of May. 18.4 4 million capital fund budget of 804,000 expended year-to date 590,000 with a few more expenses still rolling in. We anticipate not having very much left there in our uh capital fund perhaps 12% unspent uh and we anticipate about 4% unspent in our operating fund at the end of the year if everything holds. Uh we know our 620 fund
019with adjacent ways uh a couple years ago spent over 400,000 on adjacent ways over at the Del Rio school for that nice uh parking area fire lane at the south end. And this year we did other expenditures throughout the district for over 500,000. So 620 is going to be active for the 27 year as well, but no expenditures since July. That's when they did all the local work on the fire lanes. Um July of 2025, uh 691 fund I mentioned just briefly in the budget. Uh we've spent 7.8 million. That's what we're on track to do in the 26 year. We do have some more invoices coming in from architects and contractors. And the Del Rio project is the big one right now. It's 4.2 million approved and awarded and we've spent 2.5 million there.
020So that's u that's actually on schedule to be mostly done for HVAC installation hopefully completely done before students return. That's the last uh we know on that. Any questions for the the uh month ended May 31st of 2026? >> No. >> Great. We're still at you, John. Yep. All right. So, our report on student activity for the month of May. Uh just a brief report. I looked at the funds and I've talked with Charlie also in our business office. She's really really careful with the revenues getting booked the right way, the expenditures being made the right way and uh students uh making motions and voting and and really collaborating with their adviserss and teachers to make sure this is done correctly. We just have I'm not sure how many people would be involved. I think
021there's about eight people involved with the mile high wrestling tournament over the Christmas break and we started the year with right around 27,000 and after all the other schools have paid at $27,70044 and that just really speaks highly of the way our community supports athletics and the way parents support and u all the funds there are accounted for and they're in their own special fund in the bank and they're very secure. That's my report on student activity for the month of May. >> Okay. All right. Anybody you have any questions? >> Okay, John. We appreciate you calling in. >> Well, thank you >> since you couldn't be here in person. Don't hang up. >> I'm not going anywhere. >> Okay. Because I was going to hang up on you, but I guess we're not done
022with you yet. >> Okay. >> Couple more items. have a couple more. >> Are we going on with him? >> Consent agenda for now. He's legislator. >> Okay. Moving on to the consent agenda. Um, this is an action item. >> Okay. I moved for approval of the consent agenda >> in a second. >> Oh, it's and it's everything. It's actually 8 >> A through >> H >> oh A through O. It goes all the way to the third page. >> That's not just the minutes. >> We'll make a motion for the approval of A through O on the consent agenda. >> A through O. >> Yep. >> Okay. I make a motion to approve the consent agenda A through O and a second. All in favor? >> I Okay, thank you. >> Okay, we're back
023to you, right? >> Um uh we are to Heidi. >> Oh, Heidi. >> Yes. Um Madame Chair, board members, Miss Daniels. Um we have a few requests this evening. I just made sure that I just didn't have one thing for you so I could go out with any um we are our district staff is requesting to reclassify two of our custodians current custodian positions to lead custodians. Um we feel like we need to provide oversight in the evening for our uh evening crews and um that that will be more beneficial and making sure that things are getting done. Um, so we're going to go ahead and and post those and see if we have anybody internally that would like to or maybe it'll be externally. We don't know. Um, but we went ahead and Marty
024helped me and he updated the lead custodian um job description. Um, okay. All right. And this is an action item. So, I'll move to approve the two newly custodians and job descriptions and a second. I'll second. All in favor? >> I position is um we are looking to um have a a full-time math intervention interventionist teacher for next year at territorial. Um just like reading, we need to make sure that we get those math um skills taught early uh because a student as all we all know falls behind on those foundational concepts and they're keeping behind and behind and behind and even though we feel that territorial is doing a great job, we want them to do even better for all of our kids that may be struggling with math. So, um, to take care
025of those and this position is grant funded, so it's not going to come out of M& >> Yeah. >> Okay. Okay. I action item. Go ahead. >> A motion to approve the new map intro intro teacher territory child center for the 2026 27 school year >> and a second. I'll second. All in favor? >> I Okay, I you again. >> All right. So, we are also requesting one part-time band teacher um for next year for Del Rio Elementary School. This is going to be for our fifth and sixth grade uh students. Um we want them to have um equal access to music education. Um we hope that'll create a strong foundation for them. Um so they will participate then in a middle school, at Heritage, and then at the high school. And this position will
026be um two hours a day twice a week. Um but we found somebody that is able to do that. So we would like to uh get your approval for the position. >> Well, that's good news. Sorry. Action item. I would make a motion to approve a part-time band teach position at Del Rio Elementary School for the 206 27 school year. >> And a second. >> I'll second. >> All in favor? I >> I Okay, staying with you, Heidi. >> All right. And then we want to optimize our district resources and meet the growing needs of our students. And as we all know that we are um um our sped population is increasing every year. And so we want to request an additional speech language pathologist for next year. And um we currently we're utilizing contracted
027service out that we pay for. So we believe that if we bring somebody in house that um that that will cut that cost to the district and also that will be our employee and um and that um we feel it'll be be a better fit for the district. >> So the district is paying for this. >> Yes. instead of the contracted service, we will pay for this person, which is less than the amount for and um of of the of the contracted services. We're saving money that way. >> Okay. I think that's a great idea. >> Yeah, me too. Do we have somebody in mind for this yet? >> Yes, we do. >> Perfect. >> We're very excited. >> Okay. This too is an action item. >> Okay. I move to approve an additional speech
028language pathologist for the 2026 2027 school year and a second. >> I'll second. Okay. All in favor? >> Okay, Heidi. >> So, our next item is that we are looking to increase the classified staff entry salary schedule for just our maintenance department. And this is part of our ongoing making sure that we have fair um equitable salaries and we've have um we're not getting quality or qualified or even any applicants for our positions because of the pay does not is not competitive with our our the other districts around us. And that's causing a lot of hardship at our at our campuses. things not getting fixed, not getting mowed, get things because we're so short-handed. Um, so Marty, I took um I just explained how I do a um a a salary schedule, how I look
029at it, and how I want go ahead and look at different um districts, the town, Yavapai County, and how I compare. I put down their cell over the top and bottom, and then we come up with an average. We don't try to be at the top. We don't try to be at the bottom. We are at the bottom right now. We try to just be in the middle. So we have this new placement schedule. These are for new employees if we hire them. >> So Meek says competitive. >> Yes, just competitive. Yeah, we're not looking to be at the top. Right now we have been running with two vacancies in our daytime custodial staff, which is 50% have been >> unfilled for almost a whole semester. And every principal in this room would attest it
030has been a nightmare running on half staff. Yeah. >> And we have two nighttime custodial positions vacant as well. >> Yeah. >> Okay. Good idea. All right. Uh this also is an action item. >> Okay. I move to approve the proposal for 2026 27 maintenance staff entry level salary schedule and a second. >> I second it. >> All in favor? >> I. >> Good job, Anger. >> Okay, staying with you, Heidi. >> All right. My last item is our personnel report and um HR's been very busy and I'm giving a lot of credit to my uh my partner in the HR department Shelley. We have 11 new um certified employees, three new classified, three resignations, one retirement, four certified changes, 23 classified changes, two coaches, three extra duty, and 11 time sheets. >> 111, >>
031I'm sorry, 111. Thank you. >> Okay, this also any questions? >> No, you have everything filled up at one position. That's awesome. Yeah, >> that's really great. Okay, this too is an action item. >> Okay, I'll move to approve the 2526 June personel report as presented >> and a second. >> I'll second. >> All in favor? >> I thank you everybody. >> Thank you for all the work you've done for all the years. 172 and we're on 172 and John that's you >> so >> it's >> we curriculum >> there was nothing for curriculum this month we are on the >> proposed budget >> for next year >> business and finance expenditure budget proposed >> yes sir 2027 >> 2027 so just to recap app and then I've got a couple summary comments to discuss
032uh pertaining to next year's budget. Just to to recap, we're projecting that our carry forward in our operating fund will go down from 982,000 to about u 550,000. We're projecting the transfer in from capital will go down around 300,000. Again, those are the two big things driving this. you can't continue to have high high carry forward pushing a million dollars as our student count continues to to shrink. The 23-year students in seats were just over 2360. uh at the end of the 26th year and three years later we're down about 330 just over barely over 2,000 uh students in seats which would equate to about 1951 students driving the budget once those uh reduced kindergarten and preschool uh students are accounted for. Um so that reduction the MO budget for next year is at this
033point 18.9 million down from 194. uh capital is uh actually able to go up 4,000. The state does give us some leeway between uh between funds if we want to transfer some capital to M or some M back to capital. They just want us to always have lots of big reserves and as those reserves decline, we have to just acknowledge that. We do know the state proposed budget from the auditor general did jump uh by the 2% per per actual student. is called base level amount from 5,113 to 5,215. And we do know with our adjacent ways levy, we will put that in the paper about June 21st, June 22nd before the adoption hearing uh of the budget for July of 2026. We do publish that notice so people can see the truth in tax
034numbers. that went down about 80 cents um and from $17 to $16 and we still have that 500,000 coming in next year. Projects for the school facilities board. We've got four window projects. We've got two fire alarm projects. We've got three weatherization projects that have been um been applied for and need to still be funding. Uh haven't been funded yet. We're waiting for funding. And then we've got the new buildings to the north of the high school current that we're waiting for final approval because we've had some cost increases there. And that's a a quick look at our 27year proposed budget. We will adopt that I believe July 13. And then we have three chances next year if we need to amend it. We don't really know final numbers until the end of February of
0352027 when our students that have passed integrity because they've been enrolled long enough in our district to count for our average state of membership. That's that's when we really know final numbers. So that's a summary of next year's proposed budget and I'd hope you approve that. >> Okay, any questions? planning a second. Whoever makes the motion I'll make I'll make a motion to approve approve the fiscal year 2027 proposed budget. Second, >> no second. >> All in favor? >> I thank you, Mr. Livingston. >> Great. So, I've got got one more then for the 26 year. >> Yep. Keep going. >> Yeah, it's just another I've actually got two after that, I guess, that I can speak to, but for sure this one anyway. So, uh, May 11th, I believe, was the second Monday in
036May when we had our May meeting, and we we took a look very closely at the last budget for the 26 year. And the statute says we can't we can't present and and uh get approval for anything after May 15th. um not necessarily but the thing is there's this situation with audit costs for $43,300 and I've been talking to school finance about this since March and the way we the way we get funded so we pay our private around 45 46,000 a year uh we've had some problems getting the auditor general then over to the school finance unit a copy of that fiveyear contract So once we've got that component over the school finance and school finance increases our budget by that amount 43,300 uh we get to add that to our budget. So that's
037what I did and it was the day after because they they told me they would have it by the May 11th meeting in school finance. They didn't have it from the auditor general. So this is going to be interesting. I've already uploaded uploaded the budget uh to school finance, but they would really appreciate it if the board members would sign the budget that I had up uh uploaded on May 12th and then it will be uh authorized and accepted by the county. So, I I wouldn't mean to surprise you there, but by increasing that by 43,000, we went from 13,000, excuse me, 19,390,000 to 19,434,000. And I think it's uh I think it's going to work. I just talked with them again last week. They say at the June meeting they'll reflect that extra those
038extra numbers. If it doesn't work, we're still at the 19 million 390,000. I do believe it will go forward because we did get it in by the May 15th deadline. So if you do sign that tonight and approve it, I'd appreciate signatures on that last budget of the year. And so we made it work. We got it done by the 15th, but we still need signatures. Okay. Thank Thank you, John. Any questions? Anybody? >> No. This again is an action item. >> Okay. I motion to approve the fiscal year 2026 expenditure budget revision number four. >> And a second. >> Okay. All in favor? >> I. >> Okay. >> We're a two over here. >> Okay. John staying on for you. >> Yeah. >> Our lease with ASDB. >> Okay. So, Superintendent Daniels and myself
039have been talking I imagine she longer than me for for a few months now with the administrative staff at the school for the deaf and the blind. And this issue of administrative space took me took me a few weeks to to see just how they wanted to do that. I was able to access an old contract seven seven years old from the internet that the editor general had approved at the time for them entering contracts with with member I guess you could say host or participating school districts. So they've done this before they've contracted to deliver services in other places but usually when they go and deliver services it's just to deliver um special services to students that may have auditory or or visual impairments. is usually not for office space. So I I was
040able to source one of these contracts. I sent it back to Albert Guff, their operations officer. He was able to pass it to legal. He made mention to me that it was a bit of a tight and a bit of a late submission. I said, "Yes, sir. It is tight at both ends. U but he did get it to me last week and his legal council did have one small paragraph they wanted us to change. I made the change. If you approve it tonight, he will take it to his board on the 18th of June for the School of the Deaf and Blind Board to approve and then we'll be my understanding is we'll be double activated. So when they want to move in and take possession of that office space July 1st, we'll be
041all set. The contract will be legal and double board approved. I hope you approve that tonight. >> Okay. Well, that sounds good. Make us money. How how much are we going to be getting for >> 10,800? >> Yeah, it's not much. It's the maximum that the state allows for there for lessing space. Better than nothing. >> That's true. The classroom sitting empty and not being used. So, >> yep, >> I'll take that as a win. >> Yes, this also is an action item. >> Okay. Um, >> I I have a small question here >> just in the action item. And it says the amount is 10,800, but the action item only asks to approve 10,000. >> John, did you hear that? >> I did say that the motion might say only approve 10,000. >> It
042says that um it says that the amount is 10,800, but it says the fee is 10,000. >> So, what do you want the motion to sound like, John? Just approve the contract. Yeah, I think I think limited basically to to just the board approval of the contract. I think that's really all we need at this point. I apologize if there was two numbers presented, but I agree. All we really need is the the contract approved. >> Okay, John, what amount is it that we're going to get from for leasing the office? >> It depends on exactly what the square footage measured out at because they have a price per square foot. So, basically what we're going to vote for is to the approval of the contract and then he'll they'll come back with the amount
043of it. >> Okay, perfect. I'll make that motion to approve the fiscal year 2627 admin office space lease for the Arizona State School for Death and Blind Student as presented. >> All right. And a second. >> I'll second it. >> All right. All in favor? >> I Okay. Thank you, John. >> Thank you. >> Okay. Moving along. Okay, it looks like we're going to >> We're still with John. John, you're still >> I think so. I think I'm still up for D. Um, so D is a really, really helpful thing to get out of my county. Uh, insist that schools do. They insist that schools actually have fund balance reserves and when you open the doors July 1, you don't have to go borrow money from a financial institution just to make payroll. They insist
044on that. Uh and when districts comply and districts stay stay solvent, they allow districts to operate like we do, which is to hold board meetings once a month, which then allows us because we write checks the first week of of June. We write checks the second week of June. Uh that you haven't approved yet, but they allow us to do that with this resolution. The Yavapai County Ed Service Agency authorizes Chase Bank and so does the school superintendent do not have us have meetings every week. That's the big benefit here. There are districts in the state uh it's it's not a super short list. There's several of them. They have to have governing board meetings every week before they can approve their expenses. That's payroll and expense checks when they run accounts payable vouchers. So,
045we're in a really good position. We really want to keep uh that rating and that that really good position that we're in. Otherwise, we we'd have to have some kind of board approval every week uh for checks that we write before we write the check. So, this just authorizes us to do those uh between meetings with the idea that the district office is very financially stable and aware of our limitations and we won't spend more than we can we can actually follow through on with the payroll and expense vouchers. That's the the long explanation of what that meeting that document is. So I do hope you approve it and then it allows uh us to to do payroll and execute uh warrants. They're really checks with between meetings. I hope you approve that. >> Okay.
046Any questions? >> I I think I might have a question. What is that amount right now that you're allowed to go up to that you can write checks for this point before we >> That's a that's a question I'm probably going to have to to get back to you on because sometimes in a month uh we've had this happen a couple times especially last year when we paid out 11.8 8 million to contractors. It all came from fund 691. And in that some of those months, we were paying out $3 million a month. And I was never contacted by either our bank that writes those checks to those contractors or by our Yavapai County Ed Service Agency saying, "Hey, hey, uh, you're spending too much." The real short answer is Yavapai County is so fiscally
047conservative at the Ed Service Agency and at the treasurer. If we don't have funds in these cash accounts uh that will cover those checks, they won't let us write the check. I I think that's probably the best answer. If we need to spend $5 million on a contractor or several contractors at once from fund 691 fund, our building renewal fund, and we have the money in the account, I don't think there's any concern. Uh so I that's that's the best I can do. I can get with them. I can talk to the county treasurer and uh our superintendent Steve King, I believe at the Yavapai County Ed Service Agency and see if there's an actual upper limit at which point an alarm bell might ring. Uh but so far we've never had that never had
048that come up as far as an upper limit as long as cash is in the account and they know if we have a what we call a budget fund like our operating fund uh let's say year end 2026 the operating fund budget is 19.4 million uh and now it's maybe November of 25 and the property taxes haven't all been collected and we have negative cash in that fund. they will honor that uh going going along uh with knowing that the the money is going to come in. It's like a tax anticipation note. Uh they know we can spend up to that 19 million uh 19.4 million without any problems. So they're they're extremely cognizant of our expenditures and it gets really interesting when I have to show this next coming week how much we have
049encumbered still. So that's why we're rapidly transferring as many dollars as we can out of these accounts that now have their own cash and can carry their own expenditures because if I'll answer it this way too. If we have a budget of 19.4 million and I send a an incumbrance notice to the Yavapai County Ed Service Agency. Uh, I guess I could call her the uh the assistant superintendent there because she's over financed or the the Anyway, if she sees that I've encumbered still $5 million at this point of the year in our operating fund and we've spent 18.6 on a budget of 19.4, she's going to call me. She's going to say, "We think you have an incumbrance in the wrong fund." She might think I'm trying to pay for school facilities projects out
050of our operating fund. So, so that's they they they kind of hurt us along and guide us with lots of lights on so we don't crash or or miscode expenses so they they catch us at year end if we have really high incumbrances and say no no no you got to transfer those expenses out and we've been able to do that. So, but I will get an answer from the county treasurer and from uh from Annne Larm. She is what I call the chief deputy of finance that you have a Pike County head service agency and she's the one that handles all our funds in addition to the treasurer and see just just if we have a limit uh for per board meeting or you know per month or per transaction. We've we've been able
051to spend a few million dollars at one time once the money has been in our account uh just just on our contractors in addition to our two payrolls every month and our sometimes three or four million in accounts payable. Hopefully that that gives you information but it doesn't give you the final answer if if there is an upper limit. >> Okay. Well, thank you for that many education on this. >> And the other thing too, John, I I wanted to to put in is that the expenses that we're drawing warrants on are things that like the board's already approved like people's contracts or things like that as well. >> Okay. Okay. Thank you. Thank you, John. >> Thank you. This is an action item. >> Okay. I will move to approve this resolution to allow
052Ginobella Unified School District number 21 to pay invoices and write AP checks between governing board meetings. Okay. Uh then a second. >> It's it's um number 51, not 25. You know, Unified School District number 51. I said 51. >> Did I not? >> Said 21. >> Oh, well that was my age. >> Chino Valley Unified School District number 51 to pay invoices and write AP checks between governing board meetings. >> And a second. >> I'll second. All in favor? >> Okay. >> All righty. So, are we done with John? >> No, that's that's >> okay, John. We're actually done with you now. I'm sorry. >> We're gonna let you get on with your night. Thank you for all your help as always. We we really appreciate all your hard work. >> Well, thank you and
053have a good evening. Thank you again. >> Okay, moving along. Um, Mr. Kimchelli. >> All right. Good evening, Madam Vice President, members of the board. Tonight I'm bringing forward an updated version of uh policy 5404 administration of medication. Uh this revision was developed after a conversation with um Misty Aguular. Uh she had pointed out that there were several diabetes related procedures that were missing from um the previous version or the version the updated version. Thank you. Um, so the updated policy now includes clear procedures for diabetes management, including continuous glucose monitoring, insulin delivery, ketone testing, and gluc glucagon administration. Updated language that aligns with current medical standards and Arizona requirements. Tier training expectations for staff who support students with diabetes. These additions ensure we'll remain compliant. support student safety and reflect the actual practices occurring
054in our schools. And because these changes are substantive, the policy requires board approval. And once approved, we will update staff training and ensure all campuses are aligned with the new procedures. >> Okay. This is a first reading, correct? >> First reading. Yes. >> Okay. >> So then we're going on to the second reading, right? Okay. >> And then the second reading of Sorry, I don't have it in front of me. >> I got it. >> So the second reading is for our policy regarding um staff leave for staff who were not FMLA eligible yet. Um, and regarding their return to work and they're necessitated that they would have if they chose not to return to work after an extended leave that because they weren't eligible for FMLA, they didn't return to work, then they had
055to repay us for their insurance premiums. So, that's what that one was. But this one does require board action because it's our second read. >> Okay. This um is an action item. So, I will need I'll approve. I'll motion. Um, it is recommended that the governing board approved the revised policy 5-404, administration of medication. >> 104 next one. Yeah, >> we're uh 252. >> Oh, you're on 25. I'm sorry. I thought I was going by. We didn't approve. Okay. Um, action required. Okay. I'll approve policy 04.302.01 and a second. >> I'll second it. >> All in favor? I >> Okay, >> the next item, um, we just wanted to throw it out there in case there's any need for any kind of a special meeting near the end of June if the auditor general for
056some reason um, decides to issue different budget forms or anything like that. Um, we're not asking for one at this point. We're just asking that, um, we go ahead and approve reservation of that date should we need to call one. >> That's a smart idea, Billy. >> Okay, I'll make that motion to approve the special meeting date and time for June 22nd, 20 26 if needed. >> In a second. I'll second it. All in favor? >> I Daniel. >> So, the last one is um that we will have um that you'll move to go ahead and do your signatures on your annual conflict of interest statements. Um you're required each year to disclose whether you have a conflict or whether you don't regarding any financial interest that you your family members would have in action
057of that award. So, we have the forms for that. Somebody would like to just move to approve going forward with the process signing the forms and then Cheyenne has the forms for you from our new policy manual from the trust. Um because this is our last month of overlap between our SBA policies and our trust policies and starting July one will be only trust moving forward. So >> the new forms for you. >> Okay. This also is an action item. >> Okay. motion um that we get signatures on the press closure forms >> and a second >> second. Okay. All right. Thank you everybody. I don't anticipate needing that special meeting, but if there is, I'll let everybody know. >> I don't think we're going to have to have it. >> We were not sure.
058bunches. Three.