001okay so it seems like he's ready so this is the anniver city of Ann Arbor cable communications commission meeting for Wednesday February 6 2019 I'm John Torgerson the chair of the Commission and everyone else will be introduced as the role is called by Lisa one - the city's communications director here Tony Ramirez - Tom right here okay the next item on the agenda is approval of the agenda we need someone to second actually approval it did you Oh a second Thank You Laurie buttons they might point out that I'm not a voting number so I can't move or second some of you are going to pick it up yeah yes so so it's been moved and seconded any discussion hearing none that's good all right okay the next order on the the agenda is approval
002of the minutes from the last meeting okay yeah you guys are gonna second it I did okay any discussion all in favor of approval huh all opposed and hearing no opposition it's passed unanimously moving on to the next order of business okay well it looks like public comment is next okay no one is here for the public comment moving on to the next order of business is the CTN report so in October we had our election coverage like we do every year continue those quite a few of them at candidate forums we do with the League of Women Voters let's go covered a railroad quiet zone public meeting that came up and sort of one of the newer things we'll talk a little more about we our purchase of new channel servers was approved by
003council and that has actually just begun getting installed this past week and those are the servers that actually operate from the channels and also the live streaming so this will be a new system that will transition to within the next month then we also covered a special session of the County Board of Commissioners we are high school sports finished up in October in November the PTO for Ann Arbor Public Schools PTO council had contacted us about covering they meet monthly and they have a special speaker at each meeting and they were interested in getting those recorded they thought they'd be of interest to the larger community so we've started to do those we also started covering the solid waste resources planning meetings which are we've done a second one since this there's be another one
004in March I think there's going to be four total we completed our fall rec and head camp that we do with the kids from schools we also did the Northside steam sidewalk gap project meeting in November and then in December we covered community climate conversation that was held at the public library and we had our annual Santa satellite program now we have the numbers for the channels the different meetings that we covered for the government channel the public access with the programming that are submitted by our community members as well as our training members for the classes workshops that we've done then the educational channel with the programming we've gotten on there and our community channel with the programming we've produced for that and then at the end of course there's the video on demand
005and showing the hits the by bit channel which is strictly and pretty much just meetings now and you see City Council's always the most popular and then our youtube channel which you hit seem to keep going up and we put pretty much everything we do on there as well and so we get a lot of hits on those things system as well so if you have any questions let me know other than that so you said the vibe in China now is pretty much just just that's something are you are you planning on winding that down and favor something else or is this just right yes it's gonna transition with the new playback system we also get an online portion to that for quick video on demand Thanks so will trans start transitioning there but
006we need to maintain this for a while for it's a legacy purposes because there are links that are out there linking to these videos that we don't want to have to go back and reset all of them so over time gradually we'll shrink this down and we won't promote this it'll just be what was there through a certain period of time will remain there okay and everything will be coming from the new site okay great and that new site is gonna be hosted here then it's gonna be or is it gonna be an external host like vibe it but it's that company like that yes another company that we're in it's a type of media system is the company that makes the new product everything right and still great all right thank you yeah I
007got a question you ever thought about using Facebook live and the guys we tried it a couple of times but we haven't done it on any regular basis and he usually just for the government section public or education you know when we've done it it was like we had people out we did it one time during elections where we had some guys go out to a polling place just to show people that it's an election day polling is going on I can't think of the other couple of times that we've done it we do the like right now this meeting is being live-streamed on our YouTube page and all the meetings get live streamed on that and we can look end up doing more with the Facebook live but we haven't got them that far
008as far as branching out into other spots this degree is any other discussion about the CTN report a viewer has problems I mention is channel 17 getting audio is it comm casters that us it's hard to know okay so typically people will call us when they're trying to be one of our channels to find out you know I can't hear something or an effect we just had an issue the other night with the council meeting at the beginning of the council meeting a person called because they kind of hear any sound and as it happened a cable had come unplugged in the process of the new system getting put in they didn't realize they had hit a chord and the audio had come unplugged but it was only unplugged from the Comcast feet not for
009many of the others so it made it very confusing to everybody to figure out exactly but it so it took us a few minutes to figure it out but it was our issue in the past we've had people who have issues with their signal on our channels and we've learned from Comcast that when there was a problem with the Box on the side of the house our channels were one of the first ones that they'd start experiencing issues with I don't know the exact technical reasons why but we kept saying we can't find any issue at our end and they kept saying what it's only your channel and then Comcast went out in check and said oh sorry it's the box here so it's certainly if there was a problem with the program we'd like
010to hear from them so sail back is there a phone number listed Emma CTM page that a person can go yeah I bought myself at previous meeting square when you go to 1718 you gotta max out your volume that's just been a given since day one where you know you just gotta max it out in us you know very frustrating it's not a citizens don't realize you know then when you switch flip back to Arab channel getting blasted me yeah flip it down so we've gotta see back yeah you know it'll be nice to get that worked out I mean it's the least comp guys good deal so I interrupted I think you need to have a report accepted or record yeah so any other discussion about the CTN report all right next order of
011business is regular business and we have three items here the first one is the election of the chair for 2019 open meeting act we actually have not been doing this correctly in years past and I will take blame for that we actually have to be having someone nominate the chair openly and then have someone second it and then have everyone approve it if not then I go through a roll call and then we do that same process then with the vice-chair so although in years past we've put that forward verbally names we used to do ballots to ensure everyone voted but it actually has to be open on the floor so anyone who would like to nominate the chair needs to do that and then I need to record that someone second that nomination can
012I nominate John tour Genson for another term okay great we actually only got three meetings other than the last chair so we should man he is eligible to serve again right now money time was right well actually we just is everyone is everyone in agreement just I hi okay good so unanimous agreement that John will serve as another term is chair now we can go through the process for this chair okay no me time was right for vice vice chair vice president are we have a second ever the Dino is I second that thank you all those in favor great okay okay done the next item on the agenda is the 2019 meeting scheduled so per our bylaws we meet quarterly the calendar has been February may August and October but that is open you
013know to your purview this prior year we met at 4:00 p.m. but I know I think Tony had wanted to put forward a recommendation that we moved back to 3 p.m. to help accommodate his schedule if that's favorable to everyone but the discussion is open well I'm in the middle of major traffic at that time and it's been really hard meeting go any place at that particular time although I'm up by the hospital and that's rough in that at that time at board four o'clock so this week John and I John Ferguson and I were speaking about that and I don't want to inconvenience it at all but um I would be willing to pick you up and give you a ride oh no no no it would be no problem at all because um
014I I don't want to inconvenience you with the traffic but I have to tell you that it's um it causes conflicts for me to have it earlier and so I don't know how the rest of you feel but you know I I I certainly understand not wanting to drive through that kind of traffic but I will we're more than willing to try to assist you if you fits in problem variably way negotiations are - I like that 3:30 or three 45 or well that make a difference I mean the later the better I'd actually like to have it later than four but I think we've had that discussion in the past and that didn't go anywhere so what do others think later is normally better because of workloads but I can be accommodating it that's
015what needs to be done I know in the past - we've had some people that we hope to recruit to the Commission who were not able to come earlier in the day and we're hoping for after work hours four o'clock is not after work hours either though so I don't think it would it would swinging them either way on that it doesn't you know me I mean traffic is you know this up I mean we already meet three times a year for time so it's not like you know we're asking that weekly commitment here or monthly so but uh you know for clocks you know agony before I give us you know I'd rather one thing I do not want to see is movin miss later right five or six or seven I mean we
016have had challenges with the weather when it's later in the winter and the February you know it's Murphy's Law yeah that we've had very difficult times getting that when we have methods in India and the February day is actually one of our really crucial because we're talking about the budget yeah and the month sets up the year also with chair and vice-chair nominations and our meeting so for this particular point we were discussing whether we should move the time from 4 o'clock to 3 o'clock do we have a motion to vote on for that how do you feel about that Tony Board what time was that it was the consideration of moving from four to three but then that would be more problematic than I think for others to me earlier well so it's if
017you can I mean I I'm we're not here to have everybody's you know what to say okay we're gonna do it for my sake okay if they if they can't they can't okay and so let me think about this because I'll make a decision and now let you know if I'm on stay with the Commission or not because not even if Jack came to pick you up very fun not even if Jack came to pick you up no no I'm not I'm not I'm not a person to need a ride you know they so um in other discussions we've talked about if the Open Meetings Act would be accommodated by having people being able to attend remotely via the internet I wonder if in this situation that is something that we could explore more I
018know we talked about we didn't really explore it and I think there was some at some reason at the state level that was being I I'd like to look into that for Jack though because as a non-voting member when I reached out to the City Attorney's Office about that we couldn't do it for if we were voting or taking any action of the body right we wouldn't be able to do that but him attending as a non-voting member if that's an option I don't know if you're coming yeah typically if I can't make it at 3:00 it's because I'm in something else you know so I wouldn't be able to attend even remotely because everybody okay okay so if that needed to be considered on a case-by-case basis dependent on if the member can't attend
019but they could attend remotely wait that's something to look into because I might give us some options not enough nothing's being voted yeah then then 20 could still attend remotely from the comfort of his home unless there was something to vote on in those people he just wouldn't be able to second anything he wouldn't be able to take action on any you wouldn't even he was you can't remotely yeah he wouldn't be able to click forward as long as we have as many vacancies as we have now we're always going to struggle with a quorum yeah and votes but one of the problems driving the lack of volunteers is the hour of the day that we hold the yeah the meeting you know so it's kind of a it's a hard one plus in mind
020every Commission I've been on has been in it late evening you know like 7 o'clock you know now if you move this to City Hall it'd be great because I could walk there oh there you go is that an option do we have that option space in City Hall is very competitive yeah I mean when council members just try to schedule an open room to meet constituents it you find that there's almost never a room available side I think kind of being here benefits the staff as well as just the availability to space sure the part being done right although it's no one's meeting and City Council right now we're live right or are they being taped well someone could be in the church and I could be tape okay good we're not taping anything
021at this time yeah but there are other yeah committees or boards that mean that we don't yeah so I did find my note on the open meeting act it allows for teleconferencing into public meetings but those attending cannot vote so they can't take action and the city doesn't currently have the technology at this time to allow for this because it really and it you have to be able to see the proceedings and be connected right so yeah first donee I mean I think you know it would seem to me traffic as far as traffic goes Tony I mean like in the summer months I think you might find it a little bit lighter you know because you made what February so mean August typically August we don't meet though students gone and you know where
022traffic might not be a social issues come during the summer whatever gonna fall after David just think of a really good point and I think just to build upon what you're saying is it I know I'd be confusing but is it possible for us to meet at different times for for the different meetings so for instance on a voting meeting like today and February Cody could we meet because you were saying weather was the issue we meet at say 4 o'clock on a day like today but have the other meetings BC regularly scheduled at 7:00 because then that would avoid the rush hour traffic that Tony is concerned with and it really gonna be the one meeting per year that would be weather affected right I think so I mean because so we you vote
023on the calendar yeah and then it's published that way right for consistency's sake people then I mean they would just have to know to the shot because we don't meet at a regular time right so I guess the question that goes to Gregg would that really mess with scheduling against other things then would it be very hard to other evening commitments last meeting right for a half-hour earlier in the day then helps us to accommodate requests during the evening sure because we don't schedule public meetings on Fridays right Saturdays or Sundays so we only have Monday through Thursday staff wouldn't schedule a public meeting over council right Monday right so typically there's just those very few days that we could do right public meetings or project meetings or outreach right okay and evening meeting might
024cut into one of Mike's training sessions in here or other evening events yeah the community relates depends oh yeah okay yeah I know I mean you could try to do a three and five yeah but if that would accommodate right but I would still put Tony right into right yeah that would put him worse yeah but we talked about recruitment oh yeah yeah that's fun si Estrella and through Koopman push that towards more in the end of the day yeah if that assisted people and right in the middle you know this is such a tough question I wonder if maybe we could try to discuss it further with with Tony maybe that the two of you could try to talk about what we could do and then we could approve the agenda the schedule yeah
025so we at least we would have to finalize the Mays schedule I heard I'm already late and publicized the 29 calendar for the whole nice to get posted at City Hall for in the atrium for lack when we don't meet then I have to just post what it had been right and then once we take action on it and approve it then I write I update okay so can we adapt to calendar now and then modify a bit yeah right yes I guess me we have to land somewhere for lack of you buy their land at the current time okay yes and then take action in May so Tony would have time to think about it which would that be okay if we tentatively approved the meeting for now and then and then you and
026Lisa could talk about approval and what my for did they cry out for me luck the current four o'clock great time and then and then you guys talk about what possibilities could be for resolving this conflict and then in May we'll come back and talk about it again is that good that this 4 o'clock is not well if it it was something very special it like the election I can give in to 4 o'clock yeah I can research again when the City Attorney's Office if if you can attend telephonically I just if it they at the time is that we don't have that equipment so the answer's no and that's the Odum open meeting act requirement but there are other like web conference type things if we could get it I mean the city doesn't
027have that so we have to purchase something not necessarily I mean it could be something as simple as say Google Hangouts or something like that where it hit that where that screen of him it can be also I'd have to go through the City Attorney's Office though for them so that is challenging yeah to write 2x to the date okay that well but what I'm saying that because it's an open meeting act it's not something I write I can say or I can then they will definitely work accommodate with this product or this way because it isn't just this commission it would impact it impacts the city wide for all boards and commissions once you're opening that door okay well can we have a I guess it would be a motion to approve the schedule
028as it currently stands at four o'clock for for now I'm gonna have no emotion then approve the schedule as it stands now at four o'clock okay do you have a second okay Tom's that time Thomas that ended right and is there any discussion no okay all those in favor aye those opposed one abstention and then no do we need a motion to have you follow up with Tony already said all right good then Tony we'll work this out I feel like we can get this worked out this is the web page correct that we have three vacancies on this does that include Barbara Clark I mean good she's still a member so I was ready for no three three yeah it's three and I know Tom we had an individual who just submitted an application
029for the Commission last week to the mayor's office he isn't a city resident but he does work in Ann Arbor yes so that is in the mayor's office for consideration solely because there changed is for us you have to live in the city so the resident of the city that's been checked out no that's always been a requirement but with eight votes of council first seven excuse me they can the mayor can still put forward the nomination but with seven votes of count so they can affirm the nomination so there are times that I don't know we lost a person because they really didn't live in the city correct and I had reached out to Tammy asking her to resubmit and although it takes action of council but seven votes that it's not insurmountable she
030chose not to do that so because the cable Commission requires either knowledge of the cable industry knowledge of CTN or you know it does have that caveat then the mayor does consider non-residents and Tom he was approved by seven votes of council and he's a producer of CTN and works in Ann Arbor so it does happen mm-hmm in other words if you own a business and they in order to or not it's not the ownership it's just typically that's how people become interested then they either live in the city or they work in the city okay but it's the city charter that requires you to either live inside the city or get the the extra votes from council members to to affirm your appointment that's the wisdom of the original drafters of our Charter and
031it's not unusual to have a non resident appointed to it in one of our boards and commissions so the the mayor you know the mayor nominated three members aboard various boards and commissions at the last meeting and one out of the three was a non resident so it's not unusual it it just takes that extra vote you don't like the city limits right yeah we're in that resident I mean do you think maybe you think dear barn tailor but really he could you know first this reality is really yeah I you know yeah I know there's usually I'm is still hot yeah yeah exactly yeah yeah okay so the next item of business is the budget discussion so in your packets draft budget this currently is included as the communication office / CTN budget within
032the city administrators recommended budget it's the first of the two year budget cycle so council only approves one year at a time and they will be beginning budget work sessions this month through March with the city administrator presenting his draft recommended budget to Council in April and council approving amending etc that budget at their second meeting in May please correct me if I've missed anything so although we prepare the two years council really only passes fiscal year 2020 but I show you the two year view of where we're at with our expenditures in revenue 2020 begins July 1st of 2019 um if you can believe it the gray highlighted areas are those are numbers that are given to me by Finance the really the only one that we have control over is temporary pay and
033obviously permanent time work we have control over depending on the number of employees we have and the reason that you see a difference between 19 and 20 20 and the permanent time worked is because we have one last FTE we had two programmers we only have one programmer now we had an employee quit and that is why you see that drop just moving through quickly well first I guess I should start perhaps with the second page because I think that actually is where we need to start our story for the first time in my 14 years we are seeing a drop in revenue we actually for fiscal year 19 will be readjusting the revenue numbers which we had projected two years ago which is also kind of the complicated nature of how we do budgeting
034your estimating revenue two years prior before you actually have actuals so we've always budgeted very very conservatively for our revenue and this is the very first time that we're not going to be meet those numbers it's not for anyone to be alarmed about we always manage our expenses and it's nothing that I will have to be going back to Council for I can assure you but it is a trend that I don't see changing for 2020 we're going to be able to accommodate our expenses and balance to the Brooke the revenue for 2021 there's going to be some significant cuts that we're going to have to take by way of materials and supplies and equipment for lack of any other changes so what I have prepared then is for 2020 is some slight reductions to
035expenditures please let me if you have I'm going to go through these quickly but if you have any questions about a line I don't know just shout out to me but we've we've increased due to actuals our equipment maintenance expenditures but we've decreased expenditures for contract services and then on page 2 equipment I'm a little bit in software and then we've slashed our advertising in town and printing so that's how we're going to accommodate that decrease in revenue and I'm confident that we'll be able to do that what John and I had talked about creating a subcommittee between now and August of a couple interest to cable commissioners who might like to have some visioning and futuring conversations about CTN the services we provide the revenue forecasts thinking broadly about other agencies or partnerships that
036might want to pursue and to then bring back those conversations to the cable Commission for fuller bedding and discussion I'm concurrently CTN staff are going to be meeting monthly to have the same conversations and that hope then is to help set us up more productively for the whether that's to take a look at additional revenue whether that's to take a look at the services that were providing that perhaps cost a lot of money you know it's all I think it's every challenge has opportunity behind it and so that's how we're viewing it we went through I think a similar time when the state franchise agreement went into effect in 2008 that was troubling to many that that happened and it was unsettling and it I think this is also that time where cable revenue is
037decreasing so it's time for us to think about the future can you talk about the FCC a little bit thank you so our understanding and jump in if you have newer information but it's due to the federal government shutdown the FCC comments that were put forward that were hundreds of comments that were put forward throughout the nation in regards to the FCC proposed rules name the individuals then who would be reviewing all of those comments and reacting and providing comment back had not been working I'm due to the shutdown so that now does not look as if that will be considered then for the next few months that's the best gift that we have I'm sorry Gary yeah what is it that the FCC was thinking come in Sam thank you so the FCC there
038was - and Greg my philosophy there was to rule changes that were put forward that essentially were going to be going into effect and January February whenever they got around the publishing and one was one that impacted us or would impact us the most well they're the two I think the one was about right-of-way and cell phone yeah and so phone antennas being able oh they were setting rates that local municipalities could charge for the use of the right away where they haven't pre where state hasn't previously set up their own rates they're trying to change that the other one that is a little more directly impacted on us was the going back into the rules that was around the franchise fees and the pike fees and what counts as in-kind contributions by the cable
039company so they could say that the peg fee then counts as an in-kind contribution and they could subtract that from the franchise fee that's one thought from the way they had worded it the other part was that they could actually look at the channels themselves and how much is one of the channels worth and then subtract that value from the franchise fee that they're paying which in some cases they could pretty much wiped out the franchise fee and I lost my thought but the one of the assertions going forward - oh I know what I was going to say the obviously the component about it that we submitted comment on - is the fact that it overrides all state franchise agreements throughout the country so it would supersede any of those state franchise agreements in
040California Michigan so by way of that there is a thought that that could open the door to some legal challenges should that rule then go into effect as is I can see some problems because we do have an extent agreement of contract yes and what is that five-year contract 10 years 10 year contract yes we have 9 and 10 there's those pesky clause in the Constitution about impairment of contract right yeah so whether or not there would be immediate revenue implications dependent on how that plays out you know as anyone's guess the comments obviously that were provided by the city and other agencies to included that you know it's part of their consideration so that's the FCC rule change possibility also is something that needs to be that we need to be mindful of as
041we're having these revenue conversations it's a fact that the revenue is decreasing we don't know yet what that rule change could implicate but I think having this subcommittee at least formed and together during that time we'd be more nimble then to be able to have those conversations in between when the Commission is meeting so we are seeking a few commissioners due to quorum issues to volunteer so I'm racing my father and the volunteer idea so you are expecting reduction in revenue of around 200 thousand how's that this your estimate or it could have fluctuated a positive relate well it's based on an actual trend yes but it could fluctuate and we out we still that is like I said we always estimate very conservative conservatively so that I'm not going to be less it could
042and that still stays within our fund so I do always try to estimate less revenue than what we actually get in instead of overestimating because then my expenses don't match that but when I do estimate less that goes back into our fund balance it's still retained for the use of CTN in a practical sense it's always better to estimate in the manners that you end up with extra money rather than too little money because if you have too little money in to get counsel and ask them to amend the budget and that takes 8 votes which is really difficult and that's why I assured you I would not be doing that are you talking about before connect equipment also count equipment cameras correct because it's just broken down here because Finance requires us to have
043no sound of five one three zero mm-hmm yeah that just means it's any equipment over five thousand that has to get charged to that item and then we have 34 40 which is equipment less than that amount that gets charged there so we actually have a hundred fifty thousand two hundred fifty thousand dollars sorry not a hundred fifty thousand dollars towards comm equipment purchasing in 2020 you might leave port forwarding well there's no water in the second column it's the 20 20 okay so the 5130 you'd have to be a camera that's cost more than five thousand to pay it out of that it's just an accounting how finance accounts for items when they're more than or less than the total amount is a hundred and fifty we also charge items to the materials and
044supplies so we have a lot of little items the batteries and things like that that also come out of that category at least the determination one white equipment to buy and when to buy it Greg okay we help Greg ultimately submits the orders and then I coat it and approve it and manage the budget if I'm getting enough tactic let me know no okay well now save it for later but uh what's the procedure if I've for somebody to request additional equipment that he or she made while CTN to think about buying oh it's usually like you know as a producer you may have talked with the staff we don't like with Mike or Alicia about it'd be great if you guys had this stuff and then they would passed it on to me and
045they make oftentimes they'll even research and see if they see items that they think would work best and how many people are using it if it's more if you know if it's a singular producer that's gonna use it or if other people would benefit from it there's any way I could bring this up now or hear about what I would like to see do we versus yes so one of the things that jumps out at me is the permanent time worked the very first line there's a really severe reduction which means that CTN is trying to do more with less it's a singular FTE and that does sound like a lot but it's because all that their entire salary and all of the benefits are rolled into that so it is a singular everything oh
046right you are correct as an entity you don't correct which is also why I cannot cut significantly from our count yeah budget but that's also why we also need to have these conversations about the services that we provide and how we work and how you know how we're broadcasting what we're broadcasting the number of channels right all of that you know needs to be taking a look at before Greg and I made a conscious decision with this budget that we're not gonna recommend adding that FTE I would not feel comfortable doing that so we're gonna manage within until we can solidify the best approach for that right but returning to the numbers in check my math it seems like one hundred ninety five thousand dollars for salary and all of the benefits that one person
047was getting and what was the job table I mean I'm trying to get an idea yeah it's a lot she was a programmer yeah and that remaining $485,000 how many employees does that represent 10 so when I spoke to Jack about the formation of subcommittee he said that falls under the Open Meetings Act we need to be taking notes we need to be posting an exact yeah okay so um typically you have to give advance notice of a committee meeting I'm going from this meeting to a committee yeah of the Energy Commission in there not televised but they did you issue an agenda and a post a notice of the meeting in advance and then you know issue minutes after yeah and those could those could be at lunchtime or during I mean it's whatever
048works within the accommodation and the members of that just as long as they're publicly noticed yeah okay all right I was hoping that we got who wanted to serve on the subcommittee and then offline we could decide when the group can meet and perhaps over the next two to three months if we could come into a meeting scheduled and then I can post it okay do the appropriate that's typically how it's done okay like you can send out a doodle poll yeah or our write how ain't there's not enough of us so it's good public it'd be like for people yeah well we were coordinating right yeah so I will happily serve on that subcommittee okay so we have you and Tom told us indicate yes either and then I would be myself and Greg
049okay at a time so right the four of us all right so I think it would be good to describe what it is that we intend to do and when John and I talked about this it was really to have a good robust conversation about how we start making up for the money that we're losing from the reduced franchise fee but also to discuss if you know like if the FCC just wipes out our weight fight our franchise fee that then we really need to look at different methods of budgeting this site and so right um and I think that that's a really essential topic to for discussion and although I had a voting number here and I wouldn't be in any committee I would would not mind if you just let me know when
050those readings are yeah so I can attend thank you Jeff very helpful okay so does the creation of this subcommittee needs to be emotion probably okay do we have a motion to create this subcommittee to look into the question of the CTN budget and possible emotion that we create a committee to look into the CTN budget okay ii ii did okay any discussion about this motion all those in favor aye opposed all right so the next item on the agenda is commission staff comment Oh were you gonna presenting a budget oh yeah so as your tongue I'm sorry a sound yes I would encourage you very much to give me some room to work so tell me how how you're planning it to live within your means but tell me what you also want if
051we were to continue to do what we've done in the past because I can advocated on behalf of CTN money is not going to be as scarce in the general fund this year as it has been in some past years and so just you know keep me informed as to what it would cost you to do which what you do and I think that we place a high value on whether the CTN does so I was hoping the subcommittee would be so helpful to we definitely can work within our means within 2020 most especially because Council just approved the entire upgrade to the replay system which is happening this year which was a six figure and so our major capital equipment expenditures then with that this coming year then we don't have planned news yes
052exactly and the council chambers that was redone a couple years ago and so it's the 2020 one that I definitely see us needing to do the work and the research and setting us up for if we want to continue as is this is what we would need and this is the revenue we would need to do that or that these are the partnerships we would need to form to bring that in because the other thing too which is also why the staff discussions have to happen concurrently because of all the nitty-gritty items that happen when we have ideas for instance ctn's not revenue accepting facility that requires an audit that requires the treasurer setting us you know so those kind of things then have to get vetted through would we spend three thousand on a
053credit card machine to take a thousand dollars in no so those you know that that's why we hopefully having these concurrent conversations and we can bet out the best ideas because we still only have a staff we have to pursue all of this and figure out what what's then prioritize to get us to 2021 and better prepared for those council conversations yeah just Tory she ate that too to help sort through how would that information best be presented in what way and at what time yeah okay I I also want to warn you that council did pass a resolution a number of months ago and it originally was only addressing solid waste but at the council table there was a an amendment on the use of temporaries and we're trying to get away from the
054use of temporary temporaries and it was so broadly worded I believe it covers but you should yeah just let me know what that would cost you because I'm gonna advocate for the end of using temporaries so there will be a substantial cost there yeah and service reduction because the point to be made we can't replicate FTEs attempts for us because for temps and at night meeting it's for meetings versus two FTEs at that same cost can only do two meetings yeah and so that's why it is actually the number can't use part-time employees I don't know okay yes we we could move towards there's still the cost associated with it with the benefits even though we're still offering benefits but whether than part it's permanent part-time staff could get used in lieu of temporary staff
055it would still not be apples to apples as far as the services that we'd be able to yeah so we'd have to analyze that and show you that's why I giving you a heads up yeah yeah okay thank you any other discussion on the budget okay moving on to Commission staff comments any staff comments Commission comments well I mean report from the City Council then a couple of meetings ago maybe even a couple of months ago Council passed a resolution requiring agendas to be posted in advant well in advance that preliminary our draft minutes be made available online within eight days of a meeting and especially for Commission like this that only meets quarterly we're not gonna approve these minutes until our meeting three months from now but people might have an interest in what
056we did and so having the draft minutes online is is pretty important and so we're trying to regularize how all boards and commissions operate and so that would be something that I hope that our board Commission they'll be on mr. Amaro I'm the person yeah no I know that you do it they know that they're available but in their ass partisan yeah working with our boards and Commissioner director that you know he should be able to help you facilitate getting it up and one of the other things that he's working on is to regularize all of the bylaws of all the boards and commissions and I'm not sure if he's brought any ideas well I'm not sure I've ever seen they were updated yeah 2012 I think that was vacation yeah so they did go
057through the City Attorney's Office when they were updated so if there was any changes between now and then that they're seeing of us being out of line yeah if um he hasn't come forward yet well I think they're doing them kind of in a priority order yeah busiest Commission's first economy yeah so we're still working on it on the Energy Commission but the environmental Commission's already passed there as I believe I think the Planning Commission are passed there so okay it's a it's a process it's not imminent it's not urgent just to make you aware that it is coming okay and I think that's all that happened at Council that affects us here okay so you're gonna be putting forward a resolution about temp usage or that was part there was already a faster resolution
058that was passed that because it was broad yeah and not just to solid ways then we need to be paying a caramel I I will send an email to the city administrator reminding him of that and the impact it might have on this and I would happy you on that email so that you're aware of it yeah yeah yeah assistance and how that not assessing yeah I'm gonna assume that they will take any wide yeah not just us as well yeah it's like you're looking towards the other towards citywide yeah okay oh we wanna only man can we get on the man in in any of the meetings from just Comcast provide that force enough if I wanted to watch this I know yeah I know what you're saying get it I'm not lying don't
059compare online but I'm worried a cable yeah so it's just online that watches wouldn't any time at your convenience whether through YouTube or by that envy our new system soon so you'd have to do it on the Internet yeah what we paid they should give it the whoops it's okay so we've reached the end of our agenda do we have a motion to adjourn I make a motion we adjourn the meeting second I'll second it all those in favor you