Governing Board Meeting November 18, 2021 5PM

001okay at this time i call a regular meeting to order mr santa cruz can you please lead us in the pledge pledge allegiance of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice roll call madam president miss patricia jimenez president or clerk mr rudy santa cruz for member miss maria guzman president board member ms maria hernandez and board member mr harry garwell president thank you next can i have a motion to approve the november 18 2021 regular governing board meeting is there a motion is there a second call for the vote madam um i would like to pull from the consent from 8 d for the staff request for release for contract for discussion eight what did you say a 8 d

002it has to be a second for that i believe can you put your microphone please i can here madam president and mr carroll if i may interject um essentially you are both correct if we're following past practice which is what our attorney has advised us on many cases to do we have been following the uh motion and second for doing that in past so if we were okay with doing that we would ask for a second respectfully okay well then i will second then um james there was already a first and a second for approving the agenda the way it is yes i do see that um mrs hernandez did you make the motion to approve the agenda or was it no it was mr rudy and maria seconded it so thank you my apologies

003for this mr santa cruz then uh for a point of order if you would be willing to do so um you have a request from one of your board members to review an item if you would be so kind um and it's your prerogative to do so if you'd be willing to withdraw your motion so they could make theirs that would be the proper order so right now excuse me right now there is a motion to approve the agenda as it is you made a motion she second it miss hernandez wants to pull an item from the agenda and mr guerra is second so um mr clerk i believe it was item eight d was it mr guzman i'm a miss that is approval of classified exam requests for release of contract approval of classified

004exempt staff requests for release of contract so then you withdraw your motion yes okay with that motion withdrawn um officially miss hernandez you are still making the same motion to with move that item to new business and mr gary while u.s is still second incorrect okay just allow me one second i will type that up and we can vote on that okay i did just open the voting for that the motion reads motion to remove can send agenda item 8d to new business for discussion with ms maria hernandez as the first mr harry garwell is the second okay technical side on my side that motion is showing passing unanimously thank you madam president is a point of order if there are no other requests to move items from consent to gender may i ask that

005you re-ask for the motion to approve the november 18th agenda as amended is there a motion to approve the november 18th uh regular board meeting as amended is there a second can't call for the vote okay madame president that motion did pass thank you next approval of october 14 2021 regular government born waiting minutes is there a motion is there a second any changes discussion here none call for the vote okay okay motion carries next we have governing board reports ms maria guzman you're first i just want to welcome everyone today and say happy thanksgiving enjoy your food we're going to be having thanksgiving this sunday because next week after thanksgiving my daughter gets married so it's a busy week next week sorry i couldn't invite all of you guys but she wants a small

006wedding and that's what she's going to get a small wedding so thank you and have a happy thanksgiving with your family thank you mr santa cruz i have no report today thank you mr garwell yes madam president um interesting uh item we we had our uh fortunately we had our override pass and one of the things that i was always curious about is you know how do we fare as a state and so did a little research and we found that 23 school districts requested in maricopa county requested bonds maintenance or operations or capital overrides only 14 and nine failed um so this year when we look back at the last two years only 61 percent of the requests were approved last year 86 of those requests were approved and you know as they were

007looking more into what was it that was causing folks not to be supportive of this i think it's important for us to understand why people weren't coming out to in support of you know our bonds and and overrides and one of the things that came out was that right now a lot of parents don't really have a connection to their community schools anymore and because of the political turmoil specifically for things like critical race theory you know the general public has really become very jaded towards anything education is proposing so one of the other major statistics that i wanted to point out was in our support was that 70 of the maintenance and operations overrides passed this year with an average approval rating of only 70 percent which is pretty significant considering that we had

008a very high turnout for elections this year 80 percent of the district's additional assistance requested passed this year which is higher than usual but i think the biggest takeaway from the research and what i was able to read was the fact that it's going to be very important for us to stay connected with our communities and for all of our stakeholders to be able to understand what it is that we're trying to accomplish because with all the noise out there today there certainly is a lot of misinformation and there is a lot of sentiment negative sentiment towards public education specifically when we look at items like prop 208 and how the governor has turned that over and the legislature has turned it over so we're going to continue to have challenges financially as well so

009i think it's important for us to stay in touch with our community our parents and all of our stakeholders so that you know we can make sure that they understand what it is that we're trying to do so again these are the kinds of things that i'd like to take a look at so that we can try to stay ahead a little bit and make sure that we continue to gather the support that we need for the isaac elementary school district so with that madam president that concludes my my report hey thank you next miss hernandez i have no report at this time madam president thank you next is myself i just want to thank you everybody for being here ms guzman congratulations on your daughter um i know that there's a lot of mixed

010feelings and emotions so congratulations to you and your family i also want to talk about the override i want to thank the board the ones that showed up for walking everybody was invited and we talked about connecting with the community and this is a great opportunity for us to be out there and see what you know what we do and tell the community how how these monies are going to be going towards our kids i want to thank the teachers the staff everybody that you know that that uh that uh pretty much um helped pass this override yeah there was a lot of um uh districts i believe in 19 out of 20 some or 30 some district districts passed the override so it has a lot to do by being and reaching out to

011the community so i believe the isaac community is uh very supportive of what we're doing here at isaac by going out there the other quick thing that i have is i'm looking forward to tomorrow i'm going to be going to one of our schools to do a turkey trout so that's something that i'm starting to do is to be more visible at the school site now that we're able to participate so it's always nice to be out there with our students and and family and staff um the other thing is just wish everybody a happy thanksgiving i know the holidays are coming and i'm also looking forward to um our presentation that we have later on hopefully it's going to be nice and short but it's okay now i'm looking forward to that i know

012that you guys work very hard on the strategic plan and it's something that um it's helping us keep focused and it's something that in the past i've asked you know it's to have consistency in all of our schools to make sure i remember like i said i've been here many years that a lot we have a lot of mobility in our students going back and forth so by having a strategic plan for the district and being focused i think that um not many districts have it so i i kind of you know i isaac is just moving in the right direction so thank you again all the staff and everybody for your hard work and that's my end of my report okay next we have superintendent update dr ventura madam president members of the board

013um at our last board meeting we approved the incentive programs for both staff and students and as of now we've had about 400 of the vaccination cards submitted so we have already now in our in our records now not some of them do have some errors so we were kind including mine and when i uploaded i actually accidentally pressed the wrong button as far as which vaccine i was administered so i'm going to go back and fix that but overall we have more than half of our staff that has returned their their vaccine vaccination cards we're really excited about that the other thing i'd like to share is that this this saturday we have a big event at isaac middle school for vaccinations and we hope that many of our families are able to come

014out and get those vaccinations for our younger students and and move towards having that percentage of high vaccination at all our schools and also adding to this report we have some highlights that we'd like to share to you some videos we'd like to begin with our teacher from ptco tonight we are recognizing miss alonso and student i i'm sorry eileen patlano arroyo [Music] hi i'm a third grade teacher at pt co and i would like to highlight my awesome student eileen patlan eileen she demonstrates our three b's she's great with responsibility she turns in her assignments all on time has never been late she's very responsible eileen is also very respectful she's respectful of herself of others and all of the staff at pt co and eileen always demonstrates safety she always has her mask

015on she practices social distancing eileen's favorite subject is math eileen is in the top tier in math in third grade and eileen is a top winner in imagine learning ptco is my favorite school because it's behave and every type of teacher is a cool teacher everybody's here and when i'm growing up i want to be a doctor [Music] eileen is a great example of all the great students we have here at pt co and i just can't say enough about this great school and the awesome students and pt co we are is packed full responsible and safe bye [Applause] [Music] you in our next presentation we have uh mr gerard hernandez is recognizing teacher janet saletti from joseph zedo elementary school [Music] hello my name is mr hernandez and i'm the proud principal of joseph

016zedo elementary school i would like to recognize one of our many teachers who have done outstanding work here at joseph zito elementary miss celebi is one of our teachers who consistently do a good job in her classroom she makes sure that all of our students have access to grade level content work she works well with our teachers with our parents and our students and she communicates effectively and now let's hear it from our students i like miss tele because we have math and stories and we uh do pages and we do like stories and we do books she has a lot of reading and she had math i love to learn mr lady class i love it a lot of times because i love math and i love reading we are so happy to have

017miss celebi here at zido i am looking forward to recognizing more teachers students and staff isaac community come see our school for yourself thank [Music] you thank you very much and lastly i just want to thank all of our isaac staff and community for doing their part in keeping everyone safe it's really great to see all the efforts from our staff our students following our mitigation plans all the multiple layers of of ways of mitigating risk we are doing an excellent job when we see the numbers and you'll see tonight how high they are in our community we are when we look at our data of infections and and quarantining we've really done a great job of keeping that at a minimal so and that's because of everyone's hard work and focus on on safety

018so thank you that concludes my report hey thank you next we have new business information discussion in action presentation status update copic 19 data review for isaac school district school reopening dr mario ventura superintendent estella varaza community health and specialist [Music] and president will share the updated data from the maricopa county office of public health okay good evening madam president governing board dr ventura and isaac community we have our presentation here for the coveted data on transmission for the county and within our district as well i will also share a quick video with you from one of our schools on how they are implementing the mitigation plan as you are familiar with this table that we've been following for guidance for from the cdc and this really guides our mitigation plan here is the data

019for the maricopa county and we're seeing an upward trend uh we're seeing this nationally and globally as well we can see that it's uh definitely higher by about a hundred percent from last time that i presented to you for a hundred thousand we're at 3. 34 per 100 000 people who are tested positive in the county and from about 10.6 uh positivity from last time that i presented to about 13.2 as of today here is the data for isaac school district and this is provided by maricopa department of public health where they showcase each district where we can see the data and we actually are a little bit lower from last week we are from 600 uh percent uh from per 100 000 we're at about 482 and then percent positivity is a little bit

020lower as well from 15 to 13 but we're still very very in high transmission so that's the importance of continuing our mitigation plan with being incredibly careful as well here's the data that dr ventura referenced earlier on how well our schools are doing on not only reporting but also vaccination rates i'm seeing either students that are identified as close contact either from the home or at school and they don't have to quarantine if they don't have any symptoms and they're fully vaccinated so we're seeing that and as you can see the numbers are definitely lower here is active contact close contact purse from the school we're seeing that there's about only five compared to those that are close contact to somebody in the home that's about 11. we're still continuing to report on any symptomatic

021cases that might be related to covenanting so that's two as of today and currently we have 10 active positive cases of students again we continue with our vaccination efforts and continue being committed with providing not only education for parents for them to make their decision on vaccinating their student and really provide them that scientific base and also pediatric information from a pediatric doctor so that's something that we're committed and continuing to do as dr vendura mentioned as you approved on the last meeting here is our pace to be safe campaign and tomorrow we're going to launch that we're here very very good and excited families who are looking forward for this incentive so thank you and we're going to be having our first event tomorrow we're coordinating with different staff members who are going to

022be supporting this so we're looking forward to this as well and we have our next event at ims in conjunction with what dr mithura mentioned the turkey annual festival this is the fifth year that equality health is having this and partnership with many sponsors as you can see here on the flyer and we are hosting this at isaac middle school they're going to be giving out turkeys vaccines for everybody 5 and up boosters included and bags of food many many more things that are going to be passed out that day and now let's go see it and see a video from one of our schools how can we be safe what do you wear every single day to keep yourself safe and keep us safe max we can wear a mask right and what's the

023proper way what's the appropriate way to wear a mask it needs to cover our nose tomorrow what's another way we can be safe during copenhagen no touching each other ah keep your hands to yourselves that's why we have individual pencil bags so we're not sharing crayons and pencils we're keeping our germs to ourselves natalie what are you doing with your pants to make sure germ park spread every morning we come in and we do what we say we wash our hands yeah we need to make sure our hands are washed especially before we eat um dentists how can we be safe during proven 19 yes if we do not have hand soap we can always use hand sanitizer you bet cover your cough yes you're coughing your sneeze you can use it your elbow to

024cover your coffin's knees what happens if i'm not feeling well should i come to school what should i do you should stay home if you're not feeling well right so i love to teach about cloven 19 to my kids because being safe is my number one priority with the kids [Music] any questions thank you very much is there any questions from the board yeah not a question just a point of uh of um information so esperanza right now the hhs just came out with their number and uh to date we have 10 of the children vaccinated nationally within two weeks so i'm sure that we're going to be able to exceed that you know after saturday's event but i thought that was really encouraging that we're seeing 10 percent considering that uh we're right below

02560 for the adults so the kids are smarter than some adults so i just wanted to put that out thank you and we do have events scheduled through every weekend through january so that should help thank you thank you next approval to join the kpc a purchasing cooperative located at ashland kentucky miss england chief financial officer is there a motion second miss lang madam president members of the governing board this evening we're asking the governing board's approval to become a member of the kpc otherwise known as the kentucky purchasing cooperative it is similar to the cooperatives that we belong to that are located here in arizona it just provides us a more nationwide picture to be able to purchase from a larger audience right now the kpc serves over 750 members in 13 different states

026and the district of columbia they are like the cooperatives here they work their best to find the best value for the for the districts so my recommendation and hope for approval is sued for isis school district to become a member of kpc and this is at no cost to the district thank you is there any questions from the board not a question madam uh president but ms mang um so we're not discontinuing our use of our state or local procurement opportunities in is that correct um man president mr gravel yes that is correct we will continue to use the cooperatives we are members of it locally along with using this cooperative okay just expanding our availability okay very good thank you okay call for the vote and carries nick's approval to purchase nv 900w air

027purifiers dr mario ventura superintendent mr nolan marks protected is there a motion is there a second dr ventura madam president members of the governing board as a community after an extensive review of various types of air purifiers available to school districts in our efforts to create safer learning environments partly due to covet but also because we just want to make sure our students have quality air all year long we have selected a model that has a very specialized technology that you're going to hear about later today in this presentation and so again after after looking at various models we found this one to be one of the best for us because of the way it it kills viruses and and other airborne agencies agents out there and also the availability the way we can maintain

028and make sure that they are operating for a long period of time here in the isaac school district i'd like to introduce mr nolan marx he is with protected and he's going to share some more information about this air purifying system great thank you dr ventura and thank you madam president members of the board for allowing me to share some information with you so tonight we're speaking about what we consider the the new academic frontier which is really indoor air quality indoor air is generally five times more contaminated than outdoor air but when we talk about a school setting it's often 10 to 15 times more contaminated because of the number of children that we have in such a small space and we know that our children spend over 90 percent of their time indoors

029next slide please when we think about the quality of of heirs dr ventura explained you know a lot of that has to do with really focusing on our attendance of not only our students but also our staff that yes this will have a an impact in preventing the spread of covid but also when we think about things like influenza and mold and mildew and those types of things having the ability to improve our attendance there's a tremendous amount of research that has come out as it relates to our cognitive function through harvard school of public health and that it's now significantly more important than what was previously understood and so we also think about the learning loss that occurred over the course of um you know the pandemic to be able to improve that next

030slide please and so the question that we often get is is is this safe for schools this is a product we're a team of physicians educators and this is a product that is coming from the healthcare space it's currently used in the cleveland clinic surgical pathology labs it's used in the mayo clinic it's actually used in health care systems throughout 60 countries and it was really developed for the most vulnerable population folks like in the trans organ transplant awards or the neonatal intensive care unit awards or skilled nursing care and so we're bringing this into the education space and it's now being used in districts throughout the united states next slide please when we think about this product and i'll explain a little bit more the protect 900 what makes this product unique is its

031ability to go after if you'll see the yellow dots viruses uh bacterias molds and spores volatile organic compounds is the fact that because it came out of the healthcare space we've had a tremendous amount of time to do clinical trials and studies this is a product that's been used in healthcare for over a decade and so one thing that makes it unique and that dr ventura and mr milan and others had the opportunity was to speak with some of the scientists and folks that have done the research but almost 40 studies of clinical trials that took months to years to conduct next slide please and so when you look at what does it have the impact against this is just a an overview of some of the top 10 pathogens so stars covered two mrsa

032staff influenza again working to attack against all those different pathogens if you look at the next slide please the the the unit itself is about the size of a um collegiate textbook it it mounts on the wall we put one in each classroom and it mounts with two screws and then it's plugged into the wall and it uh only pulls down a very minimal amount of ambridge so it can go into any outlet what makes it unique is the technology and so if you'll see the two red arrows that actually pulls air from the classroom into the medical grade fan and motor and then it pushes the air across the unique patented plasma coils when the air goes across those coils it doesn't trap like a filter what it actually inactivates what it does is

033it creates osmotic pressure inside of the pathogen causing it to rupture at the protein or dna level and then what comes out of the sides of the unit is air and inner matter and so essentially we're inactivating those negative bad pathogens that are in the air the from a operational standpoint what's important is that this unit is meant to be able to be turned on and it can run 24 hours a day seven days a week you can turn it off but because it was built for the healthcare space unlike schools they don't close down so it's literally turned on it runs 24 hours a day it requires no annual maintenance so the maintenance staff doesn't go in and have to work into a service on the motor on the fan and addition it requires

034no replacement parts there's no bulbs or filters that have to be replaced it only uses about 14 watts of electricity which is less than a household light bulb and so it's very very minimally in terms of its impact on the environment and also the electrical bill of the district the product again has been used in health care for over 10 years and it has less than after 10 years a 1 failure rate but we do warranty it for the first 7 years 100 so if anything of the units were to go wrong we just completely replaced them within the first seven years it doesn't mean that they're not going to be viable year 8 9 10 12 13 14 but we do have that warranty and then from an instructional standpoint it has the ability

035to move about 1200 to 1300 square feet which is bigger than most of our classrooms but it does it at a very very low noise volume only at about 40 decibels the size of a small classroom so if you look at the next slide please this is a study that was conducted in partnership with stanford and nasa what you'll see is the way this technology works is that it actually again it inactivates creating osmotic pressure if you look in the sort of red square what you'll see is that's a e coli bacteria that's pretty easy to film under electron microscope if you go to on to the right you'll see in yellow and what that is is that's after an e coli bacteria has been in the autoclave at 160 degrees celsius for two hours

036it's damaged but it's not completely inert and then what you'll see to the right is after it's gone through uh treatment in less than a second you can see that the osmotic pressure has ruptured that cell wall and and destroyed it at the at the um at the protein and dna level and so now is no longer able to create harm and so the term nano strike on the patent technologies its ability to completely deactivate it but also to do it in the sub second time frame on the next slide what you'll see is this brown line represents a human hair which is anywhere between 50 to 70 microns in terms of size depending on your age and ethnicity your typical bacteria is about one micron and sars kobe 2 is a pretty small viral

037load about 0.1 microns this unit's been tested to molecules as small as .001 micron and so the things that are pathogens for our children and for our staff there's nothing really too small to be able to attack that in terms of the um in terms of the next slide please in terms of the um in terms of the efficacy it's important to know that the coils themselves um do not go bad unlike you know uv treatment or a filter treatment that's that's either capturing or trying to inactivate those deteriorate over time they have to be replaced this technology does not have that problem and then the next slide i wanted to just compare a traditional hepa filter that some schools have invested in compared to this protect 900 one is when you have any type

038of filter equipment such as a helper filter or uv generally those replacement filters and parts can run upwards of 400 500 600 and your average energy consumption is well over a hundred dollars where this will require no ongoing replacement parts and the total annual energy consumption is about 11 dollars per unit and so the district looking at purchasing about 550 units the total energy consumption is substantially less than what it would look like um for a comparable type product and the last slide just kind of highlights the um sort of major components number one the fact that that you're putting these in every classroom because that's where the the pathogens exist right the origination point is from the children and from the staff that there's no ongoing maintenance and that it's it's really the only

039technology out there that truly can inactivate pathogens in a sub-second time frame versus collecting them and creating a biohazard and then just a tremendous amount of clinical efficacy because of the health care space so i'm happy to answer any questions that the board members or um or that staff has thank you very much does the board have any questions all right president farewell mr mark i i saw that in one of the slides you referenced the sars cole v2 so that's really the basis for the covet 19 correct that's right that's that's what causes cove at 19 it stars code 2. okay yeah i just wanted to make sure because you know we would anybody that didn't know that could see that and would be questioning the fact that perhaps it's not really the um

040the adequate the equipment that we needed for covet 19 but understanding that sar co or cov2 is really the basis i think just helps us to understand that it does impact uh you know what we're trying to get done here at isaac elementary school district so thank you for that yes sir yeah thank you for bringing that to everyone's attention and uh sorry i get caught up too much in the medical world but yes that's very correct and i appreciate you pointing that out thank you thank you any further questions okay hear none call for the vote okay motion carries next approval emergency procurement for coven 19 vaccine initiative gift card sms ling ling chief financial officer is there a motion is there a second i'll second it listening link madam president members of the

041governing board um when you were asking for your approval for the emergency procurement of the coven 19 vaccine incentive cards for our students and families the governing board approved the incentive program on november 4th at the special board meeting and because of timing and for the and for to ensure the safety and health of our students and our staff and our community we want to have these incentive cards available as quickly as possible like for tomorrow's event at pueblo and saturdays at ims we're asking your approval for emergency procurement the estimated cost of the vaccines of the vaccination visa cards will be approximately 450 000 and that money will come from sr3 we did look at various vendors in order to look at this procurement um mr milam talked to several different vendors um the

042vendor that we've chosen has the lowest card price amount per card they've waived our setup fees it's the longest expiration the cards will last 24 months and there will be no charges or any fees to the holder of the card they will also personalize them and so they and i believe they this is attached to the um board docs item that you can see them the um what the card will look like it will have um the isaac logo on it can you pull can you show them so the card has the isaac logo it also has our colors on it along with it says the rewards card in the top and it pays to be safe and it's your it's your shot isaac any questions from the board here none call for the vote

043um next we have approve of aspa bylaws change proposal dr martin ventura superintendent is there a motion say a second madam president members of the board just as a reminder of the public we are a member of the arizona school board association and arizona school board association is a non-profit and they are governed by bylaws and when there is a time to change a bylaw within the organization it has to go to its members to vote upon so tonight we have a proposed bylaw and our recommendation is to vote yes upon this i will give you a quick explanation of what they are proposing the rationale for this change is being sought by the hispanic native american caucus and it would be to create a seat on the asba board of directors so that hispanic

044and native american interests can be represented simultaneously on the board so currently the way it works is that there is one seat on the asba board of directors designed for representative of the hnaic which is again the hispanic native american indian caucus and every two years they alternate a member to sit on the board between the hispanic representation and the native american representation so by voting yes we would create um the ability to have each group having full representation if the boar if the um if the board would decide to move forward in that direction in the future so our our re um recommendation is that we vote yes so that we can have representation for each group are there any questions madam president not a question just you know for a point of information

045i'll be voting in support of this and i think all of us will as well but just so we're clear on this it's been a 22-year effort in trying to get this uh amended by-law and it wasn't until the last three or four years that there was actually enough support from the majority of the members of asba to even consider it so my position is that it's well overdue and i really believe that we need to have representation not only from the hispanic and native american but we also now have representation from the african-american caucus as well so i think this bodes well for us and i'm glad to see that the leadership at the arizona school boards association was able to get it past the executive committee to get it out into as a

046proposal to changing the bylaws so i think it's important not only for isaac but all school districts within the state of arizona to recognize that this has actually been a very long and arduous process to try to get through and i'll be happy to see when the representation on asba is represented by a native american and a hispanic board member so that we can address the issues for our communities so with that thank you motion carries madam president um just and just uh no reminder to the to the board in the community that uh we have selected mr gerwill to represent the board so mr garwill will take forward our vote at the next meeting uh voting in in in all of us for here for the isaac school district and voting yes as a

047delegate thank you approved a classified sim step request for release of contract is there a motion is there a second okay miss hernandez miss hernandez since you're the one that wanted to pull um i wanted to you get your microphone please yes madam president um i wanted to uh pull that for more discussion to find out how this procedure works on how um uh for the for when a person does uh pull their contract and stuff like that how that how that works i wanted to go into a little discussion on how that protocol is sorry thank you madam president could you give me a little bit more information what you're asking about how a resignation happens or yeah like how that happens and um how how the procedures happen to where it has to

048um what are the steps that it's taking to to happen it usually begins when a when an employee lets us know that they'll be leaving for various reasons sometimes a family member they have to move out of state or it's just not a good fit for them um in this case if you if you see there's a letter of resignation and explains um that mr milan will be taking a position in the private sector as a manager so it's considered a promotion for him and so when it's a promotion or a family leaving if they have to leave state or if there's a medical family medical need we do not um charge liquidating damages um and so that's basically how this goes so once we receive a letter um that goes submitted to the supervisor

049then human resources and then it's placed on the agenda okay um so then at at that point then it's like a uh like a mutual agreement and it just sets forth and moves on forward and no uh breach of any kind of funds or anything like that is dealt with okay okay then other questions well since i didn't say it in my report and you know just just a reminder you know we get the agenda and a week in advance if you have any questions you could always come to me or to dr ventura but since it's pulled mr and milan i want to wish i want to thank you for um five years that you've been with the isaac school district um you by far out out of the executive assistance you have been

050really taking good care of us um you've been very um on top of of anything that the board needs and what we you know ask um so i just wish you best of luck where where you go and hopefully you keep in contact with us and i personally like i said i appreciate what you did for us here at the isaac school district okay anybody else so since you're on the agenda if you want to say something thank you madam president members of the board dr ventura um it definitely has been a pleasure to serve the isaac district like you said for the last five years or so um it's been an honor and there's been some great leaders here that i've had the opportunity to work with and learn and uh just kind of

051collaborate with on many different initiatives so uh it will definitely be sore missed for the people especially you know in the room and as around the district but again i just was looking for an opportunity just to kind of further my growth as that's always been important to me and i've shared with dr ventura along my uh career goals so i will miss people but i also appreciate the time that i had here so thank you madam president um and i just like to say james you've really made a difference here that's something you know we we know the way jobs work now people come and go but your time here has really improved the district and i appreciate everything you've done in supporting us towards these goals that we have our initiatives and still

052work to do but you you've always tackled these problems and helped make things better so we can focus more on on what's important which is student learning so again thank you for your contributions to the isaac school district greatly appreciated thank you next is approve of the whole consent agenda is there a motion madam president there's a point of voting i just have to vote on that item because i'm call for the vote see james this is what we need another js yes we need another one to keep us on track call for the vote okay motion carries okay next we have a approval of the whole consent agenda is there a motion is there a second okay call for the vote okay motion carries next we have um call to the public is there

053any call to the public president while we just looked that up um in light of the fact that we are still under the virtual uh meetings due to the copa 19 in our mitigation um we did uh open our call to the public virtually as well now so there is a google form that is on the agenda that we post as well as on our website if you go to isaac schools forward slash call to the public it will take you to that form and we'll be able to honor a request to speak even though it's still in a virtual environment and at this time we do not have any requests to speak from the public thank you next we have our calendar november 24th to the 26th thanksgiving break uh schools closed our enrollment

054is 5358 and at this time our next regular board meeting will be held virtually 5 pm thursday december 9th and we're going to be taking a five minute break before we go into our strategic plan presentation quick reminder of our goals our goal number one exceptional teaching and learning for all students goal two safe positive and healthy school environments goal three strong relationships through effective communication excellent customer service goal four a premier workforce that reflects and sustains the values of our community and goal five operational excellence across every school and every department and we'll begin with some of the highlights from goal area number one again exceptional teaching and learning for all students thank you dr ventura madam president members of the governing board and isaac community this evening we are starting with goal one

055objective a close the achievement gap strategy one promote equity and excellence to close achievement and opportunity gaps action one provides schools with disaggregated data to identify inequities in school achievement we will begin our presentation with the i ready beginning of the year bench benchmark assessment the ireti diagnostic is an adaptive assessment tool so in addition to seeing to telling us whether our students are at grade level proficiency or not it will also tell us where they are in their learning the presentation the information will be presented by dr dennis lawton dr latin thank you dr ventura madam president members of the board dr ventura um so i'm gonna start presenting some i ready data from our beginning of your benchmark uh as dr avila commented it is an adaptive diagnostic test so what we're most

056interested in is where are our students in relation to proficiency so on this graph i'll go through the colors because we'll see the same color scheme throughout the the six slides that i'm presenting and so when we look at the dark green those are students that are mid-level or above level or they were at the beginning of the year so those students in the dark green are above where we would expect them to be at this time of the year the light green is early on level which is about where students should be at the beginning of the year um and so what we see there with the beginning of your diagnostic data is that we have about 50 percent of our students at each site that are either on level or within one year

057of being on level the yellow color represents one year below the pink represents two two years below level and the darker red represents students that are testing three or more levels below so this is the data for six eight reading and what we see is we have about 15 to 25 percent of students that are on level or within a year of being on level in grade 6 8. this graph is showing a projection so basically the the top graph is showing where our students placed when they took the beginning of your diagnostic assessment in august when students take the diagnostic assessment i ready uh assigns them a typical growth goal so that's one year of growth for each student so if all of our students were to achieve their typical growth goal the middle

058bar shows where we would be at the middle of the year or sorry at the end of the year so we would move from six percent being on level to about 21 percent we set the goal for isaac school district for all students to make more than one year of growth so the bottom bar shows our goal of 120 of typical growth and if we were to to make our our projected growth we would have 23 percent of our students on level by the end of the year i'm switching over to math this is the data firm for math for grades k5 it's a little bit lower than the reading but we have about 40 to 45 percent of our students on level or within one year of being on level the results for six

059eight as we saw with reading the the six eight results are a little lower than what we saw with the math but we have about 20 to 25 percent of our students on level or within one year of being on level and again this is our projection for for math for the isaac school district the top uh the top bar represents where we were at the beginning of the year when the students took the diagnostic test if students all met their typical growth goals the middle bar would represent where we would be at the end of the year and our isd goal of 120 of typical growth that bottom bar would show us if we hit that goal that's where our students would be at the end of the year so that's the end of

060my presentation thank you good evening madam president members of the governing board dr ventura members of the isaac community this evening i have priscilla kanyes with me priscilla is our isaac school district 21st century specialist and she's responsible for the implementation and the oversight and leadership provided to our sites for our isaac learning club during the august 26 board retreat we shared with you the creation of the isaac learning club and our goal was to fully implement during the first quarter at all 10 sites and we are proud to announce that the program is is up and running from six a.m to six pm again at all ten sites we offer the academic and enrichment support to all students as well as parent education to our families in continuing with dr lawden's presentation of the

061data our program aligns with objective a closing the achievement gap strategy one promoting equity and excellence to close the achievement and opportunity gaps and action one provides schools with disaggregated data to identify inequalities and student achievement so again our program aligns with the state program that students are provided during their learning labs this is a continuation after school this is a part of the extended day and the extended school year program for isaac students so our purpose as explained before during our board retreat is to provide our students and families with additional supports before and after school this program is based on our students and our families the strengths that they bring this is not about what they don't have so we take what our students have and we're building around that and with this

062program we're able to deepen the relationships that we have with our students and our families advise the community so again the bottom in red this program is for all students enrolled in the isaac school district our 21st century title 1 teachers are responsible for teaching and again implementating implementation of the program and then our ap ptosis they provide leadership during the am portion component of the program all the way to the end 6 pm so they don't leave until our last student leaves safely off the campus and the program starts in the school cafeteria and from there after the attendance checks they go off with their teachers to their classrooms for academic and enrichment support the next slide here our schools each have an attendance goal based on the funding they receive and the goal

063is in blue which for most schools represents 105 students in green you'll see that majority of our schools have surpassed now this slide was created before when we were to present two weeks ago so updated all of our schools have met or exceeded their goals and so if you look pueblo del sol is leading with 285 students enrolled morris k udall at 217. this slide presents a sample day at the ilc and again it will vary at all sites but this will give you an idea of what students and families should expect when they enter the campus at six a.m by 7 30 the students are ready for any homework help any academic help here you see we have our students practice with ireti some sites have a typing club and it could be silent

064reading at 7 7 30 we're ramping it up there's a physical activity physical exercise to get students moving energized and ready for class the picture here is from our pueblo del sol chess club this next slide gives an example of what students and families should expect after school again start times vary with middle elementary and middle school 2 45 to 3 p.m students arrive there's an attendance check each student will be provided with a snack attendance check-in and then from 3 to 4 or 4 30 depending on the site our students are dismissed to their academic classes until 4 4 30 and then our rotations are beginning for additional academic and enrichment and by 5 o'clock the students who are who have completed their academic enrichment portion they are dismissed parents pick up and then

065from five to six our learning lab continues for students and families who need the additional support or the additional time in the learning club so again previous slide our students are on campus checked in assigned their teacher their activity at six and then after school all the way until six pm the next three slides here is from the isaac middle school cross country meet that we hosted at cortez park here in phoenix i just wanted to share with you here that these students are a part of their cross-country team but they're also a part of an athletic club at their at their middle school and so our goal is to provide students after school either before or after practice with health and wellness activities strength and conditioning to give our students again that extra support

066they need to stay competitive in the race and so pictured here are students from bubble del sol isaac middle and morris k udall next slide priscilla put this together with the support of dr avila miss lange and our site coordinators this is a slide and the flyer from our first isaac school district vendor fair so priscilla she put an all call out to all the community vendors in state out of state and we welcome vendors on the campus of pt co from 4 to 5 pm as you can see we have 15 vendors present and the vendors range from sports the phoenix library phoenix sky harbor aviation we had mad science we had a golf vendor and we had sports as well as the red cross so we tried priscilla tri to bring in a

067wide variety of vendors again to to ultimately meet their needs and so again our goal is to offer a broad array of enrichment activities in order to create this robust program this program is grant funded through the 21st century community learning center grants and this is a competitive grant so as you know seven of our ten isaac schools receive the grant so each year we have to apply for uh continuing application to receive more funds for the duration of the five-year grant and so we want to make sure that our application stands out above the rest and that we offer academic enrichment as well as parent education courses for families so that we can be selected to receive funds because again this is a highly competitive grant so we're very proud of priscilla with all

068her hard work connecting with our community partners in order to put this together september 16th and this is not pictured we had a virtual fair for vendors again out of state or in-state or those who could not make it so we set up a google meet and priscilla facilitated with our site coordinators as well as our site administrators and we had a virtual vendor fair picture here from the isaac learning club vendor fair the american red cross american red cross they're currently going around educating our students on on safety during a crisis here students are learning what to take what not to take in the event of a fire a disaster in their home in their neighborhoods in their community phoenix international airport is pictured with our isaac i'm sorry our mitchell principal and then

069matt science's picture with miss patino our coordinator at jb sutton and then our last picture here these are all the vendors that were present during the vendor fair in person as well as virtually and dr avila again with the help of ms lang we secured partnerships with each and every vendor that's listed here and so right now best sports skyhawks stem sports they're out on our campuses now football is the first sport that's being offered we'll have more pictures for you during our second quarter updates also at the bottom one-to-one tutoring one-to-one tutoring as a state approved vendor they will be providing math and english reading support for our students so we're very proud of the work of priscilla and our team our teams at our sites our principals for their support and again every

070vendor here every community partner has a contract with our schools to again promote their academic needs and excellence this ends my presentation for the first quarter ilc updates are there any questions from the governing board that we may address at this time any questions thank you madam president good evening lily mesa the director of curriculum and instruction so i'm here to present on goal 1 objective a which is closing the achievement gap and part of these action and strategy includes classroom walkthroughs which are is an important part of ensuring that we are providing high quality rigorous and relevant tier one instruction as part of the walkthroughs during quarter one we conducted 95 classroom visits between august and september of this year and district site instructional leaders participated as part of these walkthroughs you've seen a

071common look for form that it's aligned to our three instructional anchors tier one instruction academic language standards-based curriculum maps in adopted resources as well as content area and practices and strategies as part of the 95 classroom walkthroughs we have data on three important components that align to tier one the first one is the use of curriculum maps for planning and instruction and we saw that out of the 95 classrooms that we visited 79 of the time students had in front of them instruction that align to the pacing of the curriculum maps in 85 percent of the classrooms students had access to the adopted core materials and in 20 of the classrooms the standards were being taught at the level of rigor that is required for mastery of the standard while the first two bars indicate

072high usage of the curriculum maps and the adopted resources the third bar points to the need to have our students engaged in rigorous lessons that means lessons where students are thinking critically this area teaching the grade level standards with the level of cognitive rigor that is required to demonstrate mastery is a critical aspect of our accelerated learning strategy here we go good evening my name is dr monica castillo and i'm the director of school improvement and i am here to share the development of our new learning lab and our purpose is to strengthen our instructional interventions this wonderful learning lab kicked off labor day weekend and it has been constantly evolving and getting stronger as the days progress here you can see the focus the in the focus for each school's learning lab and so

073we guided leaders to determine a focus for their students and you can see here which one selected reading and which one selected math as well you can see the tools that were used to determine targeted lessons for our kids so staff administered the phonics screener and they would use the prerequisite report from iready here we share the partnership that we have with our vendor tutors and you can see that catapult learning is servicing 709 students in person and these are the sites that participate in the partnership and tutorfly is servicing 934 students during learning lab time and they do this virtually this has been a a great opportunity for our kids to have an additional intervention partner on this slide you can see the accelerated learning document and this was creative collaboratively with members from

074teaching and learning and what this is is a guide for sites all the leaders and teachers on the tiered levels of support so if they are wondering where they can find resources or what the time frames are or how they should group their students they can constantly refer to the accelerated learning document for resources and support it is a live document so we check it frequently we update the resources and we make sure to communicate when those changes have been made so in quarter one the extended learning team has been has been pretty busy we have put together five module support videos which is in the isd library they are consistently attending the plc's at each school site to help teachers plan for their learning labs and how to look at the data to determine

075their groups and the needs for each of the groups they are providing teacher and site leader trainings we even provided a two-hour sips training to 13 of our paraprofessionals who are serving as interventionists during the learning lab time and throughout the quarter one we had completed eight site learning lab walkthroughs so here you'll see this learning lab quality indicators we developed this to provide common language common expectation and best practices for site leaders and for teachers and the goal is to continue to refine it we're getting input from all stakeholders the coaches the site leaders the teachers so that we have that resource and once we have it refined we will be sharing it with them so they can have look fors and have goals that they could set for themselves and what to expect

076and what what it should look like during the learning lab time finally we put together an extended learning monthly newsletter and here we send it out to all paraprofessionals teachers site leaders as well as the isaac insider and we provide resources tools materials videos we even have a survey here so that teachers can communicate the needs that they have so we can determine what pd's or supports we can provide or if they have any concerns and on top of that we also um provide a little bit of entertainment with our joke of the month and our recipes and they're actually funny and really good recipes too so you should check it out that and um i think that concludes right i think that's yeah that's all we have thank you moving on to strategy four

077differentiate instruction for unique populations such as english learners students receiving special education services and or gifted and talented students action 1 implement high leverage practices for unique student populations this graphic on the right represents the different levels of special education services available to the students in the isaac school district level a represents our students who spend 80 or more of their time in the general education classroom level b represents the students who receive who go to the classroom or sorry participate in the general education classroom 40 to 79 of their school day and then level c are students who spend less than 40 percent of their school day in the general education classroom so example of level c student would be a student in the self-contained classroom finally the most restrictive placement is a separate

078private day school where they do not have access to general education classroom due to the use of the high leverage research-based practices we've been able to make significant shift in our students moving towards a less restrictive class less restrictive setting what that means is our students are starting to spend more time in the general education classroom the goal is to ensure that the students receive access to the quality education in the gen ed setting to the maximum extent possible on this slide you will see that our pre-pandemic percentages along with the current percentages of students in the settings in which they are serviced as you can see we've made significant progress in reducing the number of students in private placement and self-contained classrooms have increased the number of students receiving services in the general education

079classroom and we have done this by focusing on inclusive practices and providing highly structured programming for all tier three programs district-wide our dedicated physical therapists have provided services to students both in person and via teletherapy throughout quarter one pictured here you will see isaac physical therapists kim brown and marianna org stevens working with one of our exceptional learners to help develop and strengthen their gross motor skills in the first quarter a total of 664 physical therapy sessions were provided to 79 exceptional learners and i think it is not noteworthy to mention both of these therapists have been in the isaac school district for over 20 years and they're still doing a great job with our students good evening again in order to develop a high-performing instructional staff we have created a district-wide professional learning plan

080that is aligned to the standards of professional learning this district professional learning consists of in district instructional half days digital professional development library new staff orientation and return staff week and additional learning opportunities as of the end of quarter one these the chart indicates the number of sessions that have been delivered the professional development sessions were delivered by strategists and in some instances by the vendors of the newly adopted curriculum additional learning opportunities are accessible to all teachers on demand through the digital pd library and also as part of the job embedded such as the case of coaching co-teaching co-planning model lessons that are delivered by the academic coaches and strategists after each training session teachers are surveyed for feedback these responses form part of the data we use when planning for professional development sessions

081the chart here highlights two key components of our professional development survey the first one indicates the level to which teachers agree that training was valuable for their professional development and growth the second indicates the tech the extent to which the learning goals were achieved by each of the sessions a score of 1 indicates a strong disagreement while score 4 indicates strong agreement with the statement the scores presented here are the averages of all surveys completed for all trainings provided by the curriculum and instruction department during the first quarter of the year thank you good evening madam president members of the governing board and dr ventura for tonight we're looking at our objective e improving digital learning in this case for strategy i providing students with equitable access to technology to support teaching and learning across

082our district our action here is to develop a plan to ensure equitable access for appropriate instructional technology so some of the items that we've taken steps we've taken to towards this plan as we have purchased prepared and delivered over 5200 devices through a lot of efforts of the technology team and many of the other departments here in the district to ensure that our students are now while on campus fully one-to-one so every student has a chromebook and we've taken those devices that were already on campus and those are devices are going home for students to be one-to-one while they are at home so without having the burden of transferring a device students are going to be able to access content and materials for learning for homework for other types of access whether they're on an

083isaac campus or at home and one thing that we mentioned some at a previous board meeting is our partnership that we're continuing with asu in addition to those devices that i just shared we are working very hard to provide access so that all our families have internet access at home so these devices that we've been able to provide them are able to be used at all times and in every household here at isaac's something we're very very excited about yes we did put these questions here in case there were any questions for that section um if i may ask we did put some breaks in here because it's long we do just need to do a quick refresh of that but at this time i believe the team is here for any questions that you

084may have on the first section are there any questions from the presentation so far no thank you moving on to goal two safe positive and healthy school environments objective a develop safe and respectful learning environments a total of 55 pbis lessons were taught district-wide to students in grades kindergarten through eighth the lessons taught school-specific rules and expectations in a variety of locations throughout the schools including bathrooms hallways cafeteria and library and office from left to right you will see lessons focused on playground expectations hallway expectations and cafeteria expectations being taught to students at mitchell school this effort was coordinated by the pbis specialist for mitchell and pt co ms john alatch school counselors and social workers have been hard at work teaching whole group social emotional learning lessons in grades kinder through eighth they continue

085to utilize the second step curriculum to provide whole group and targeted sel instruction we are fortunate to have a total of 15 school counselors and school social workers district-wide in the first quarter our prevention team was able to teach 477 lessons in grades k-5 and 78 lessons in grades 6-8 the newsletter on the right our slide are just a few examples of the sel newsletters our counselors and the social workers send out weekly to help teachers staff and families reinforce the sel skills this newsletter highlights a specific skill focus per week within each grade level these specific newsletters come from jb sutton all to eat butler isaac middle school and pueblo del sol good evening again governing board on [Music] madam president governing board dr ventura i am back to report on quarter one for

086the covenanting medication and here on objective b which is follow the safety and emergency plans and use of best practice one of the things that was very critical was to continue to do the weekly updates of covet 19 transmission has been reported not only on our website but also on our governing board meetings and really staying up up to date with the data so that was something that was very critical since the beginning another part that has been ongoing and encoder one was to partner with the departments uh to really fulfill and guide and support on any needs related to covenanting mitigation so that was also has been ongoing and will continue as we go along and weekly also something that has been done was to attend any cdc maricopa county or any other health

087department updates that are provided so that we could stay up to date with what's happening and how we can continue to mitigate the risk and keep our students and staff healthy and also to just make adjustments to our medication plan which was critical and we continue to do so with any new recommendations or any updates on objectively continuing with that in action too one of the things that has been happening is to partner with all the principals in continuing to provide support for the for the mitigation and the other component which has happened continuously since we started this semester was to perform contact tracing and this is the process that we take to mitigate the risk of covet 19 spread in our school so any time that we get a report from either the school

088or a parent who calls in either a close contact or positive case or symptomatic then we really try to identify what the risk level is for anyone else and that's where those phone calls or back and forth communication this has been something that we have refined the process quite a bit throughout this first quarter and something that we continue to do and has really been working very well in partnership with each school and they're not only their admin but also their front desk staff so i'm very grateful for that partnership with them the other components rejected b in action one we co-led with james and dr whiteford a robust way that using uh james brain to uh to create that really a database on uh to to identify the number of cases and so that

089we don't have to be counting one by one on the google sheet and that's something that he was able to help us lead dr wifer and i and so that makes it a lot faster for us to know and identify what's going on with each of the cases which ones are active and uh make reports easily with that the other part in action too two of the main components there is that again continue with the recommendations from the cdc and maricopa county and also something that we did this quarter was to establish the new resource that maricopa county and federally now that they provide the cover 19 rapid antigen test something that we have widely available here we did expand it on quarter one for our families so anybody any student any staff member or

090their families who are impacted by kobe 19 we recognize that there was a delay in the testing sites and that was really delaying our contact tracing as well so that has been very very helpful in our efforts here you can see a more of a total number of cases that we have had a total 1050 combined that's all positive cases close contact or symptomatic from each of the schools so here you can see the breakdown of each and we continue with our vaccination efforts that we started in quarter one thank you madam president members of the board and isaac community i will be presenting work that was done in the area of human resources dr whiteford and mr adenis are both attending a human resources conference so i will be doing my best to share

091their work so again going back to our safe positive and healthy school environments goal b follow safety and emergency plans and use best practices we had a total number for quarter one of 20 staff cases and remember we cancelled october 28th meaning at that time we had zero positivity rates for staff members during quarter one this is just a reminder of an acronym that we use to we make create posters and put this on our website we have be smart schedule your vaccine m where mass a always stay at home when sick are remembered as socially distanced from others and t 20 seconds of hand washing scrubbing your hands or more thank you thank you mrs guzman so here we have some of the best practices we've been again going ongoing with our testing opportunities

092we have been getting from the county by and acts now self-administration test we have plenty of tests so when we are notified by a staff member that they may be have been infected we send them a test kit so they can self-check and if necessary stay home we continue to promote both phoenix union events and our own community events the vaccination opportunities here locally within the district again going back to the smart i mentioned that earlier so this is posted everywhere in our district just as a reminder again a common continued messaging of to keep everyone safe with the multiple layers of mitigation so now we have objective b follow safety and emergency plans and use best practices i'm sorry estella perfect hello again uh now i'm gonna report on action three which mainly focuses

093on establishing the incent uh the inceptive system to encourage students to think safely and report infractions again mentioned this before a little bit but one of the main things is really creating those recommendations and implementing them for the recommendations such as wearing their mask and something that has been provided for widely provided for each of the schools for them to have not only the student mass widely available to provide for students but also for families at each of the sites another component it's to support the different programs that are happening for each uh throughout our schools either before after school or any other event or program and providing the safety mitigation protocols as well either recommendations or through ppe that we provide for them the other part is in continuing with the contact tracing that

094goes along for this and again providing the information or guidance for our parents on resources that they have requested and regarding to when they are either quarantined during the times that they're identified to be a case and again we continue throughout the semester with our quarter one with our partnership and collaboration with equality health and again community partners to really started to host an event at least two times a month for the quarter one and those have been widely helpful for families who can't go and to other locations to receive the vaccine and also a very good experience for them i personally got my booster shot at one of our events and definitely experienced how our families could experience at receiving the vaccine at one of our events and the other part is that we

095hosted the mayor of phoenix at one of our during quarter one to have our event for here at ims as well for a vaccine a testing event for our community and that concludes that report madam president are there any questions excuse me goal area too good evening madam president governing board members dr ventura my name is sylvia carisosa and i am here to provide the communication department's updates i think i'm next okay i'm sorry jump the gun thank you so goal three strong relationships to effective communication and excellent customer service we have action to ensure schools are honoring district policy for shared decision making one of the things that we recognized during the pandemic during school closure is it was a real stress on our classified staff who were our essential workers our cafeteria workers

096and custodians especially and so we've made a concentrated effort to have more meetings with them to to be more visible and interact with them so that they know that they have a voice and and doing everything we can to help them understand what we're doing to keep them safe and we've seen a positive shift in morale and having these conversations and we continue to do so um most recently though it's not quarter one but we shared that our movement towards finding a way to provide pay for performance and they are really excited about that but again we're working very hard to create these opportunities of communication to improve morale so in quarter one we had three outreach meetings with classified association leaders we met with cafeteria staff and custodial staff worked with supervisors and working

097with some of the issues that come up in helping create better lines of communication and um we have again we will continue to have these types of meetings to support and improve morale in the district my apologies i was excited to get up here uh so with that i will be providing updates and regards to our communications department um and and we're looking excuse me looking specifically at uh increasing and enhancing our interactions between students families and staff and communities on this slide i want to talk a little bit more about our communication ambassadors we have and are fortunate and thanks to your support are able to have a communication ambassador from each site that is really overseeing and supporting the communication efforts with our support at their sites so they are in charge of

098their school website in charge of their school facebook school newsletter with of course the support and guidance from their school principal and then also supporting their the staff with the information that is displayed on their marquees so really we look at that multi-layered approach of communication it starts with our district support with the communication ambassadors and then trickles down to the site level in that we always look for consistency and so with that our communication ambassadors also support with as i stated the newsletter all sites have the same layout and they are able to add their own creativity but we really look at our standing brands they have their own colors of course that align to their logos and support with the consistency efforts from each newsletter in our uh our efforts to support excuse

099me uh we believe in the idea of inspect what you expect and so with that uh yarlee zamarano our communications specialist and myself meet monthly with our communication ambassadors we review the expectations and also help them learn from each other with that we also provide feedback for them in that they receive what we consider a soft audit and we look at the four key points that are here on this slide and in efforts to support their communication efforts we provide feedback and really provide additional support for the sites that need that and here you'll see an example of that what that monthly report looks like uh to your right you'll see the uncompleted one and then to the left is a completed version we also asked them for feedback what did they think of this

100is this helpful and what we can do to continue the support and the feedback we received is that it was helpful and it also helps them identify the areas that they can continue to refine and we all have data so this is the data based on that uh the monthly reports of course this is october uh november's will is forthcoming as well and as you will see here and indicated i know the text is small but we look at the different categories was it submitted on time were the specific objectives met of the expectations so there you will see one area of growth would be highlighting staff most of the schools had it there was one school that did not and of course we offer the continued support for them again that's additional data and

101this is more specific on their attention and dedication to the school website as we said one of our goals is to be consistent and so knowing that we've shifted to a new platform we provide that constant support to them and also provide this data to support them with their implementation of their school website because when it's new we know that we all need help and continued support and then finally i'd like to give you an update as last time i was had the opportunity to be in front of you we talked about the isaac insider which is basically an intranet here that is specifically for our isaac's staff what that does is provide a space for the staff to really connect with each other and have the resources to their questions whether it's a hr

102question a business department question or a communications department question and of course teaching and learning they are able to connect this is connected to their home screen as they log in daily they're able to see it as you see here one area that we really pride and focus on is that communication excuse me community with our isaac staff so we with the help of angel and others add the pictures so that staff can celebrate and recognize their hard work and efforts that concludes my presentation and i'll be happy to answer any questions if there is any does the board have any questions i do real quick on slide so submitted newsletter that's the new newsletter that we get correct from each school site yes ma'am you can buy contact info office hours know from principal

103incoming events is that based on the newsletter or what are what are you basing those that's a great question so those are individual information notepieces that should be included in the newsletter so if when parents read it or as most parents do typically they hand out put it on the refrigerator they're able to locate that school information right away so that's actually part of the newsletter as well components of the newsletter so you're at 91 percent staff highlight so one school was missing identifying a section for staff highlight and that's another part of that building that community and camaraderie within the sites one site missed having the staff highlight for this for that month but we provided the feedback and even asked how we can support them in identifying a staff member whether that's working

104with their principal or even having us go and take a picture and helping them with that specific component and then slide 58 so this is all based on a newsletter correct that has to be covered actually madam president this is on our website right so there's a place on our website that is about news and as i stated because it's a new platform for them they're also learning so part of our support is to provide them with that extra support in knowing and identifying what are some events or news that they can put on their website so what we have done to help is also mirror what's on the isaac school district website and play some other information if relevant on their school website so right now all the ambassadors what how we're promoting the

105incentive of the cash card and all that that should be on the website if we go in it yes madam president that is primarily on our isaac school website since it's an isaac school district initiative but there is uh the opportunity for from their school website to uh log in and see all that information from the school district homepage so yes short answer yes thank you thank you or want to take a break or want to continue okay if you guys take a break you could just get up go to the restroom okay thank you avila actually appropriate accessible quality education to families in the community here you see help snacks a program for homeless engagement lift partnership that provides daily afternoon snack bags to students experiencing homelessness monthly drop-offs are bagged snacks provided to

106all sites to students receiving mckinney-vento services each pack is individually decorated with a positive message by a help volunteer our team of social workers and school counselors manage the distribution at each site alta e butler social worker mr carlo and joseph zero's counselor misegu are pictured here ready to help deliver the tubs of help snacks to students here you'll see our back to school backpack event on july 17th the isaac school district and united healthcare teamed up to provide students with backpacks and school supplies a total of one thousand backpacks were stuffed with supply supply kits and staff from the isaac school district united health and asu student volunteers helped to make sure this was done on the day of the event we had the volunteers distribute the backpacks also support with traffic control and

107hand out water to families and also promote the coveted vaccines taking place inside of our gymnasium the isaac school district has partnered with love all tens tennis program to provide students with basic fundamentals of tennis and physical fitness we have 10 students participating in the love all tens tennis program with coach leslie students attend class weekly and transportation is provided by the district i'm happy to announce that middle school sports is up and running the isaac school district partners with valley athletic junior high conference and our three middle schools are almost near the end of their fall season both the boys and girls are participating in soccer volleyball and cross country winter sports is right around the corner and we will be having basketball flag football and cheer i'm very happy that the students have

108the opportunity to participate in sports this year and we look forward to next season moving on to objective e grow heart of isaac community center program heart of isaac had 320 visitors during quarter one this total does not reflect any calls made for additional services 40 family activities and 261 family referrals were completed on this slide you'll see some examples of the referrals requested by the community hoi is fortunate enough to have grown services offered on site to connect families in a much faster time frame some of these services are baby pantry hoi giving closet food bags from saint mary's food bank supply school supplies and car seats keogh health connection is also on site every wednesday from 8 a.m to 5 p.m yesenia fernandez the hoi educational specialist continues to develop the courses for

109our families through continuous surveying of the community monthly meetings with isaac romadores we identify the needs and requested class topics hoi continues to assess the need of the community and modify the work to meet the needs and celebrate the community's culture in these pictures you see children who came to the back to school kick off event each child received a back-to-school pack which included snacks water bottle learning activities and a puppet these pictures highlight the connection and trust the hoi has established throughout the isaac community using community driven approach families have expressed their excitement in returning back to the center hoi continues to provide resources and support to all of our families isd parent education has been busy this first quarter with the listed events and services here a total of 157 families family referrals

110have been completed food bags school uniforms and housing have been the top three requests from our families through parent education interest surveys collaboration with parents teachers 21st century site leader and the team identify interests and needs for future parent family workshops isaac school district has been in partnership with operation school bell for many years operation school bell provides free uniforms and supplies to our students every student ident who participates receives 300 worth of uniform and supplies parent education team works closely with each school site to help identify high needs students and invites them to participate in this program each school receives two bus visits per year and there's 50 students who are serviced for every visit madam president are there any questions that you might like to ask for the board for section on goal

111area 3. good evening again i am back to share with you on goal 4 and this is to improve employee recruitment and retention i have four main points and this is uh related a little bit different than what i usually present to you uh regarding our staff uh well-being and health program something that dr ventura has really championed to get going for this semester and we got it started in over the summer but truly just launched it over our quarter one so again we established the entire program and how it was going to be implemented and lounged we launched it at our kickoff event of staff and this is really to provide a reward on healthy behaviors that staff may already be practicing or may encourage them to practice um and it's a digital platform

112called wealth styles along with a way for them to track what behaviors they're currently doing such as steps or healthy eating or sleep or any type of mental emotional health such as meditating breathing exercises etc and it's a way for them to earn points and that's something that they can track on that platform and in collaboration something also unique about this program in collaboration with the will styles team from valley schools is uh we created the well-being champion since this is really a way for us to get each of the sites and this includes all schools and all departments to have a champion that it's familiar with the staff that is familiar with the campus and is familiar with the needs for each of the sites and there one one of the main components is

113to really champion the will styles program at their site uh anything well-being anything health related and also to promote any events that are happening or any of the education that is shared with them and also for them to continue being engaged in that app so um we did have a uh 39 of our staff as of october who have registered for the app our goal initially was of 35 percent uh something that we see throughout the data that shows that about 35 percent of individuals are engaged so we're a little bit above that and we continue to increase engagement for that the third point here is something that we added as well to increase bring really the digital aspect to the physical aspect of this program and it's to really redesign the staff lounges at

114each of the schools and this is something that the champion is leading they decide they really take a pull and feedback from their staff and identify what is it that will make you feel just great and stress-free and relief and really to relax in your staff lounge and how can we bring that in they were provided education by will styles on what makes uh the environment of a room to be promoting more well-being and that's something that they started to redesign and we're seeing different items that are already being purchased anywhere from a something that promotes a uh such as like a smell or something that promotes a little bit more of well-being such as chairs or couches or even a microwave that was needed in some of the staff lounges that they really wanted

115to promote so different items from the spectrum to promote well-being on that and then the last part here that was created included in the isic insider was the well-being page and that's where we promote the events any type of resource that relates to well-being it's included in that component as well that ends my report again in presenting for uh mr adenos in the hr department we have goal four premier workforce that reflects and sustains the values of the community provide leadership training for current leaders at the district level level so professional development for our certificated staff usually it happens in teaching and learning but here i'm presenting on the work that's being done in with classified leaders so we have 14 district level leaders they continue to meet using the gallup framework for their leadership

116development they have been they have received books so they can use them to continue to grow professionally but also they provide workbooks to help them learn how to better engage the people that they supervise so some of the teams have also gone through the strength based assessment it's an online assessment that shows uh leaders and and others their strength and focusing on using those strengths to promote engagement and work towards our our results for our performance indicators again leveraging leveraging the skills and strengths of those teams to be more efficient and leading in management as well some of our staff classified staff has also used the grow with google it's professional development on using all the various types of google software that we offer in the district whether it's the spreadsheets the slide presentation as

117you see now their word processing all the different software that google provides and that we use in a district to help our leaders grow and develop their skill sets continuing on create a workforce culture of high performance and develop a pipeline grow your own talent pipeline for future teachers and support staff we continue to work with our classified staff and try to identify folks that may be interested in becoming teachers we partner with our local universities right now we currently have 43 teachers doing their practicum so they are still students in their fall semester but they are doing their internships and practice teaching here in the district we have four in sped seven in the middle schools 31 in elementary and one music and again we partner with grand canyon university nau asu rio salado

118and phoenix college are there any questions okay good evening madam president members of the governing board um i'll begin presenting on goal five which is operational excellence across every school and every department objective a relates to establishing an inclusive and timely budget development process and under that we'll look at action four which is to provide reports to the governing board superintendent and executive team regarding the budget and expenditures um this evening i'm going to go back and look at the new report that the auditor general is publishing each year last in december 2021 they're going to put out their new year school district financial risk analysis it analyzes 10 different measurements of financial risk in the report that was issued in december of 2020 or last year which was their first report the district was

119reported to have seven out of ten measures that were in high risk in the report that is to be issued in december 2021 the auditor general is currently showing 6 out of 10 measures that we have in high risk however this information has not been finalized yet this is these are their preliminary and i'd like to go through those with you right now the first one has to do with the general fund operating reserve ratio and this has to do with how much money did we have actual cash did we have left after we got revenue and expenditures this year and because as we are all very well aware that we are in a negative cash balance state that's why we um sell tans every year and to keep our cash balance in the positive

120um for fiscal year 2020 for 2021 they're showing us that we were at a negative 12.4 percent and fy20 at negative 10.9 remember the numbers that they are using it to compare these and to look at our results are unaudited numbers our audit will be completed in the next within the next three weeks so i have concern that they're trying to compare data that is audited versus unaudited and they're trying to make comparisons with that however this is what the report says at this point um going back and looking at what my calculations would be we would actually be at a negative 6.5 percent the next one that come is down there is the general fund operating margin in other words revenues minus expenditures did we spend less than the amount of money we brought

121in so do we have a positive balance if we just looked at this year last year we had a balance of 3.3 percent this year we're at 4.7 percent you notice that this one is not highlighted which means this is not one of our high risk areas and finally on this page is the general fund change in fund balance um in in fiscal year 20 our fund balance went up by 10.9 percent in fiscal year 21 our fund balance or our cash balance went up by 34.8 percent however they're saying that we're still a high risk district because it relates to the deficit fund balance um this is a this is an area that i'm going to continue to have conversation with them because if the actual measure says a change in fund balance and

122our fund balance continues to increase each year i'm not sure why they still consider that to be high risk we're doing what they asked for the change in fund balance is positive and we've done this consistently over three years and so i'm this is a conversation that will continue with them as to whether or not this would be a high-risk measure so the first page was all about cash the next page is pretty much all about budget right our budget is driven by our adm and so the first one talks about our change in weighted student count we're all very well aware that we have an aging population within our district which means the number of students we have is decreasing and so our one year change is minus 2.5 percent which is pretty much

123what i expected that we would not over the past three years we've had about a a six five and a half to six percent change each year i expected it to be about two and a half this year because of of covet and the whole bit so and then over four year change is minus 28.4 we are looking at different ways to to market our district to try to recruit additional students so this is one that we don't have a lot of control over however we're trying to take a little bit of control and see if we can get some of our students um to remain here or students from other districts to come here is really what we want the next one is the operating budget limit reserve this is our budget balance carry

124forward we're asking about our budget balance carry forward there's a couple of things on here that i'd like to point out this is another one that i'm going to continue a conversation with because i think that there's something to be said for the fact that if over a four year change we've lost 28 percent of our students however we have consistently every year had a budget balance carry forward this year we had an 85 percent increase in our carry forward we went from 233 to 433 000 so we were more conservative yes some of that had to do with some of the influx of the federal funds that we received however is we have that contingency money we have that balance and every year we've consistently had that balance and so they're relating it to

125if you can see on the on the far right side they're saying that well there's an unfunded amount because you don't have the cash to cover it well that's not what the measure is supposed to be looking at if they're looking at our budget limit reserve are we reserving enough to have contingency are we having some money to get some budget to carry forward so this is another one that will be an ongoing conversation with them because i think that they're going back and relating it to cash if they're really really just looking at our budget carry forward we really are doing the right thing doing a good job and if you notice i think i said we've lost 28 of our students however you know during those years when they were really going down

126we still carried forward in the neighborhood of 200 000 so we were very conservative we did good planning we were ahead of the game same thing with our capital budget limit reserve um i find it interesting that they said we had a one year change of a hundred percent well if we had a one year change of 100 from last year to this year it would only be ten thousand dollars because 100 percent of 5 375 is only 10 we double it but we didn't we went from 5 000 to 295 000. why is that partly because the legislature now fully funded our capital so our carry forward is actually 295 thousand which is more than a hundred percent fact it's 5 390 that we went up and so again it had to do with

127our funding in the past we had to spend all of our capital because we didn't get very much capital this past year we were able to do much better planning we were able to conserve we were able to carry more of it forward both of those items will be a continued conversation with them and the final page has to do with um these are kind of other things the capital monies we redirect to operations in other words what do we take out of the art district additional assistance and move it into our maintenance and operations budget um our five-year average is 22 percent we're extremely low compared to a lot of districts in the state so this is not a high-risk area you notice it's not um highlighted at all and finally the last one

128is the frozen tax rate and this had just has to do with or had to do with the the property values versus what we needed to raise financially with it to meet our budget and so we weren't frozen tax rate because of a one percent constitutional limit we were exceeding that um and so we really don't have any control of this i find this interesting that they tell us it's a high risk for us however we don't have any control over it it's set by somebody else um if you if you think about all the we just went through there's only eight items and i said that there were ten there are two of them that don't apply to us one is a small school a jet budget adjustment is the one of the measures

129and the other one has to do with is the district in receivership which we are not and as long as i stand here in this position we will never be um and so currently we're looking at what from what the auditor general says six out of ten ongoing conversations with them depending upon how those conversations come out favorably in our site it would actually be three out of ten because i don't think that the other pieces are truly high risk pieces for us to be concerned about thank you uh good evening again madam president members of the board for objective v on allocating resources our third strategy here is to develop a tool to gather and monitor uh resources and their allocation the action step in particular here is to enter all information in the

130visions database regarding district resources so we're looking at how we manage the resources and track them and so in collaboration with with finance and tnl and multiple departments we've implemented a new software from haysoft to unify all the information of how we use resources and so we can track them effectively so data is tracked from when we purchase devices and equipment all the way through delivering them using them and tracking them through their end of life so this system is in use right now currently we have all of our curriculum materials that we recently did with all the adoptions with tnl and all that equipment is already in the system and we look to be expanding that to all equipment to be able to be tracked in the new system again going back to objective

131b in goal 5 allocating resources to meet the needs of the schools and departments and action 2 in there so that we're going to provide training for our staff on purchasing procedures with detailed manuals for uniformity and compliance and i'm back in august shortly after we started school the purchasing department in conjunction with some of the members in the finance department provided training to all of our secretaries administrative assistants and office assistants on the purchasing and warehouse procedures it was held on an early release thursday so we had everybody online each person that attended the training received a written copy of the procedures and it was done very very very step-by-step screenshots so that everybody knew exactly what steps they needed to follow in order to purchase items and then this information is also posted

132on the intranet under the business office tab madam president members of the board good evening dr ventura continue with goal number five our objective is to maintain clean safe learning facilities and grounds buses and equipment for operational on the on the next slide one of the things you'll see there we just put the list of schools there where we've replaced some heat pumps four ton five tons at different sites these are just continuing what we've done the main thing here that i want you to focus on is we're doing these in-house this was typically something that we would contract out again by hiring hvac and having our other employees learn some new things we were able to reduce our costs uh typically of installing a unit maybe by a third of a percent so instead

133of spending you know fifteen twenty thousand dollars to play so you and i were probably about in the six to eight thousand dollar range um that also required us to collect new vendors where we could buy certain supplies that we typically wouldn't buy before um sheet metal different things like that uh where do we buy the units luckily a lot of our co-ops had certain vendors in there where we can buy a complete hvac unit or pumps and and so forth the continuing on with the next slide same thing here with compressors and blowers these were typically something we would contract out to a vendor to come out and do again these are being done in-house with the compressors changing our compressors and blowers we're able to extend the life of some of these units

134so we're not having to replace them if we feel that the units needed to get replaced and not wanted to spend the money because compressors could run between 1200 to 2 000 depending on the tonnage of the equipment we will then go ahead and replace the unit but in this case is where we're trying to extend the life of these units as far as we can next slide please james last year we did i think just a year before we did one led project with joseph with pueblo we continue that rebate program with three more schools that's mitchell moya and joseph zito one of the things you'll see on this next two three slides it just gives you a breakdown of each of those schools and what they what they cost but what you'll notice

135on each of the slides is typically the project cost is costing us about about half of the cost because we're getting half the money back based on the rebates from srp so the typical payback is between six months to seven months now one of the things you'll see throughout a lot of the districts will do is they'll they'll contract this out or do an uh performance contract and you always see like a 10-year payback and stuff like that and you're wondering why why is that for well the biggest cost is labor costs and also the scope of the project or or the type of fixture they use if you change the fixture there's a lot of fixtures out there that could cost you for about 150 a fixture there's also a lot of labor costs

136in that as far as rewiring the fixture and electrical removing balances you you still end up with the same savings because the savings comes out of the wattage all you're doing is remo reducing the wattage of 32 watts depending on the type of fluorescence down to eight watts which it's an led so you're not saving anymore by going with the most expensive fixture other than you're aesthetically improving the look of the fixture but you get a new fixture looks different looks more modernized our goal here was to actually save money and to do it in-house so we did this in-house with using our custodial maintenance plans we found a tube that would work with our existing ballasts the school district had years ago did a lighting retrofit luckily when they did those retrofits they they

137installed some electronic ballasts that are compatible with the bulb that we use so we still were able to go down to an 8 watt led bulb the only drawback with going with that bulb because we're having the same savings with the fact that someone could go back in there and put a regular fluorescent bulb because we haven't changed the fixture to modify it any if the ballast goes out then we can remove the ballast and then the regular fluorescent bulb won't work in it but right now the way they're set up they can but again the payback six months so um after these first six months seven months all the savings will be going back to the district which is typically between ten to fifteen thousand uh per year again that's calculated about eight to

138ten percent eight eight eight to nine i would say nine to ten cents up per kilowatt that we're saving there so um next one uh again these are again continue with the sfb these are the sites where we have some roofing systems that we're getting designed phase for pueblo joseto alta butler and jb sutton again they're in the architects working on the design now once he's done with the design um the cost to do the design work was over 300 000 again those are already approved by the sfb they're paying for that those funds once those are done then we'll turn those over to lynn and her department so they can go out do the procurement so we can actually get replacement costs once uh the smb approves the actual design and what we're proposing

139to replace the roof with um so that's where the exterior wall assessments those are typically uh sealing the exterior of the building or painting the building depending on what it is it's a block building or a brick building you typically want to seal it you don't want to paint it but it's weatherproof we didn't make sure there's no leaks or intrusion water intrusion in from the windows or cracks and stuff like that we have three of those schools of mitchell moya and morris cayuta again the that's also in with the architect doing those design phases and those um they've awarded us 70 000 for it those projects are probably going to come in maybe somewhere a hundred thousand dollars a piece once they get approved but uh again those are looks like they're all going

140to be bunched in together we do have to bid them out separately so they won't be they can't be awarded as a a whole package so we could have multiple vendors that doesn't mean one vendor couldn't get it off he submitted a little bit but they will all be going out up pretty close to the same time um grading and drainage this is another project we got over at the butler this was there were some issues there with the water ponding and right in front of the office those are that's projects just about done they had to do a catch basin there and move the drywallers just to get that some of that water out again during the regular normal rain is not too bad but we get some really heavy rains here where puddles

141and getting staff and parents can't get up into the office so that was approved um again all together with the uh with with the design and roofing designs and in the uh exterior wall assessments and stuff like that we're about 460 000 just in design except for that 58 000 order for construction phase so we're still looking at quite a bit more money from the sfb uh go ahead james now one of the things that happens with you you take a look at here the square footage although we've lost students enrollment we're still maintaining the same amount of square footage um and um you're not seeing a graph there i'm typically show a graph in there but that top 20 percent we're we're in the top 20 in other words we're still completing 70 about

14275 73 of our work orders are being completed within a week's time frame um well oh there is that that was there but that's what that is so we're in the top 20 we're still there we've we've come down a little bit typically it's been because it's taking us longer we've taken on bigger projects that take a longer time to get them repaired we're also run into a lot of issues with getting equipment getting parts and supplies again just like everybody else the lead times and some of this stuff has just taken us longer so getting that but we're still maintaining that 20 uh in the top 20. the number of clients that's how they figure the clients number of clients are the number of clients on the school dude districts that have school dudes

143and they gather all that information and that's how they come up with the uh that percentage so they're coming from everybody that's a public k12 and and then use the school didn't that's how they're coming out for them but as long as we can stay up that time frame try to keep those uh work orders completed within a week then we're doing fine the other thing that we've done in there to help the guys move faster besides getting them making sure they have the vendors and suppliers that can get the equipment they're all using ipads now so carlos is able to to get in the work order a lot quicker and faster and they're able to complete it quicker and faster as well that's it have any questions or the member of the team mr

144madam president uh mine are more related to um the auditor general's uh financial risk so ms lang there were there were three things that and and these were on slides 82 through um 84 i believe um but you did make a comment that uh well first of all one of the the concerns you have is that our general front they're looking at unaudited financials is that true of the last five years as well or is it just this this first year or this year mr grower that's only in relative to fiscal year 21 this last year that they're showing the years before they were audited audited financials okay so so that's a valid concern that they've raised okay with the exception of this this school or this year this fiscal year right all right and

145then also um i'm not sure if i heard you correctly but i thought you said that we had used some of our capital funds to offset operating funds is that an accurate is that what you said yes mr garwell if you look at slide number 84 if you go back and look at that you notice that we transfer 400 000 of our district additional assistance money into mno which is very typical of districts we can put that those funds in either i say like this because they're in columns on the budget forms either in our mno column or in our district additional assistance columns just like we could take mno money and put it in district district additional assistance um for years this it was did not happen in isaac um the first year we

146did it was an 18 when we lost so many students all at once unexpectedly um although it's been consistent and we've stayed the fact that we only transfer 400 000 of our 2.2 million is is very um is very commendable for our district if you look at many many districts surrounding us the majority of their district additional assistance will be put into the into emino um for example i know cartwright takes a majority of theirs murphy takes all of theirs and puts it their dear values it takes almost all of theirs and puts it over there into mno so we really are a low percentage and that which is why it's not listed as a high risk for us because we don't put a whole lot of our capital in there my goal obviously would

147be to not put any of them but and we'll get there eventually okay and then just uh my last item is here is that um because i think one of the things that if i were looking at it from the outer general's perspective right and auditing financials myself or even valuations of different organizations you know the the financial risks it's kind of like a stress test that you would do when you're out looking at in the public sector i mean in the private sector so i'm wondering because of the fact that you know we've had some of these ongoing issues since 2017 um if that just keeps the spotlight on us okay number one and number two is uh because of the federal funds that we received because of pandemic now and covet it does

148make our balance sheet look a lot better obviously but again from the auditor general's perspective they're just looking at our past history we're going and i'm wondering had we not received those federal funds you know what would have been uh the assessment of where we would have been today financially and i'm wondering if that's one of the elements that the auditor general is looking at because everybody got these huge influx of money right to the extent that even today we've had a higher number of people quitting the jobs because they got additional funds you know so i'm just trying to figure out why you know the spotlight continues to stay on us and why we need to go back and keep arguing these issues if they're not anything that's warranted for that um that's not

149an easy answer but just to express my my concern right every time i hear this and i see it and when i saw the email come through this last this week again it just raised my the question in my mind again so i'd you know be interested i know you're going to go back and and have this conversation with them but i'm going to be very curious to see what the final result is once they conclude there's in december right of this year yes okay so by the beginning of the next calendar year we ought to have a good understanding of where we're at yes mr grebel and and the only thing to be um to be aware of is that even though even by the time the final report comes out and they'll publish

150it i believe december 15th even by the time that final report comes out when they're looking at when i'm talking about audited versus on others they will still have be using our unaudited numbers and so and they're so i i don't understand why they choose to look at the same measure with two different data data sets and try to make um assumptions off of that um and so it it's frustrating to me um and and i think that the thing that we always need to look at as far as the district is concerned um we will we will as we move forward we will the negative cash balance will go away and we have we have our our um ways to make sure that we're okay every year cash wise the thing that i in

151my opinion that we really need to look at through the district is where are we budget-wise are we always maintaining our budget are we always planning ahead enough to be within our budget and have some contingency there that we can carry forward and we always do had we not had this influx of federal funds i don't know what it would have looked like because we did have the influx and so it's hard to say this is what would have happened because we don't know but we did have the influx which yes helped us have a higher carry forward that now we're going to maintain that higher carry forward as we move forward i will guarantee you as long as i sit in the seat we will never overspend our budgets and be in that position

152i won't allow it to happen that's not what you do we always try to plan ahead and i think that the fact that over the last five years if we've lost 28 of our students yet can continuously consistently carry forward that minimum of at least 200 250 i think that we are doing a good job of our planning of our staffing of our our projections to see where we're going to be and doing exactly what you do mr garrett well keeping up with what's going on at the legislature so we know what kind of funding we're going to be getting so we know in keeping up with our students we're in the process right now of getting another demographic study so we can see what's out there are we missing students that we really shouldn't

153have in our neighborhood have in our schools that's what the demographic study is going to hopefully show us so that we can do better projections i i don't know that i'm you know not to pat myself on the back but my projection was we were going to lose two and a half percent of our students this year not six and we did and so i think that i i've been doing this long enough that i can gauge some of these projections but all i can say is is to me we need to really look at where are we budget wise as opposed to what they're really focusing on is the cash piece of it yeah no no i get that and i applaud you for that because you're right it's the budget but i'm looking

154at it from the perspective of the auditor general right and that's why they call it a financial risk assessment because they're looking at every category then they'll find something and they'll stay on it until you know they determine whatever they're going to determine but the other part of the the discussion and the reason i asked was um you know for the previous four years they did look at the audited financials and came up as with essentially the same outcomes so i understand the argument about you know unaudited financials for this year but again i go back and i look at the entire uh period of you know 2017 to to date and and these items keep coming up so that indicates to me that they're still looking for something and i don't know what it

155is but again i do go back and i and i applaud you and the district for the budget side of it uh but nonetheless it keeps the hot spotlight on us from the general auditor general's perspective so and i also know that you know there's only a handful of districts that are under these kinds of um observations right now okay so i guess my my my hope would be at some point we could get all this thing resolved not have to be in that spotlight anymore thank you thank you madam president yeah thank you mr gerald just you know a couple of things i think you touched on i just wanted to address again um is that you know right we're in a position where we're just we don't have the cash that we should

156have that and that's really impacting several of these indicators but we will eventually get that cash and we will be at a at a positive balance eventually and and then the other piece is you know we know we have like lindsay we have a declining enrollment due to our aging population and we just have to write that out until the demographics change in our community um and then just you know the preliminary report that we received is a lot different than what you see before you now and that's because of lynn doing her due diligence and going back and arguing for our point and if you could go to slide 83 lynn just you know we're you know we lin prepared for this presentation in october based on what they showed us from last year

157and then they sent an email out and they're and they're presenting different results in a different way and and we're going what's going on you had a three-year comparison now you have a four and five-year comparison and so we we kind of feel that they're fight they're trying to find a way to make us look bad and and just to give you an idea of how ludicrous this is lynn pointed this out to me next year year 17 will drop off of this audit and our data is going to completely change for operating budget limit reserve and capital budget limit reserve which are right now areas that they think we're in risk of and we could do nothing you stay even and when those numbers drop off next year we're going to be fine that

158doesn't make any sense but that's the way they're doing it okay that's it okay so meeting adjourned thank you you