001I call to order public hearing. First is presentation of proposed 2026 ESI liquor activities fees. Mr. Jim Servin, chief financial officer. Information and discussion. Mr. serving. Madam President, members of the board, um we are doing something that's um statutoily required. Every year we have to uh discuss extracurricular activities. Okay. So, the audience could hear you. Every year year the board needs to approve the extracurricular activity fees and so it is done through a notice and a public hearing. So, we'll be discussing what uh the activity fees cover and later on in the agenda we'll be actually getting down to more information about the activities themselves. by statute. This is all stat established by statute. The board's required to set a per participant activity fee. And as you can see, the proposed fees for the the
002calendar year 2026 is $1 per each participant and that's for the year and $25 if it involves um band. However, statute also allows the principles to wave those fees. So based on economic conditions and of the and the given the fact that the district is a a uh um lowincome district um principles have the right on a case-bycase basis to wave the fee. Therefore, effectively while we do adopted one a fee participation fee that will not be charged at in most cases to students that will be waved by the principles. Are there any questions from members of the public or the board? Are there any questions from the board? Okay. Thank you. Now I move to call to order governing board annual reorganization and re governing board meeting. First is we have the pledge of
003allegiance. Miss Guzman, can you lead us in the pledge? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Roll call. Governing board president, Miss Patricia Himenez. Present. Governing board vice president, Miss Maria Guzman, present. Governing board member, Mr. Rudy Santa Cruz, present. Governing board member, Miss Maria Hernandez, present. And governing board member, Mr. Harry Garwall, present. Thank you. Thank you. The next approval of the January 15, 2026 governing board annual reorganization and regular governing board meeting with executive session. Is there a motion? So move. Is there a second? Second. Call for the vote. Motion carries. Next, approve of December 11, 2025 public hearing and regular governing board meeting minutes. Is there
004a motion? Move. Is there a second? Any discussion changes? Hearing none, call for the vote. I'm sorry, Madame President. Who repeated the second motion? I said second. Thank you. motion carries. Next is governing board reports. First is Mr. Garwell. Uh yes, Madame President. Um welcome everyone. I hope everybody had a great uh holiday season. Um, in December, I had an opportunity to attend the Arizona School Boards Association annual conference, uh, at no cost to the district, by the way. And there was some great information that was shared that I want to share with you this evening as well. Um, at least six school districts in the valley have announced school closures during 2025 26 school years. And part of that is the shifts in local older neighborhoods uh have impacted the student age population due
005to dropping birth rates, growth of Arizona school vouchers, and high home prices are reasons district cited uh for the student numbers dropping and declining. Why are older districts like Isaac higher risk of school closures? Since 2010, Arizona has grown by over a million people, but the population under the age of 18 has not changed. The introduction of school choice and aging population in the valley have compounded school districts financings since 85 to 95% of the money saved when closing schools comes from labor costs. Many districts have been able to avoid school closures are those in the far west valley which has gone through a rapid development in recent years. There has uh this has led to a great share of starter homes that are more affordable for young families. Westmech, for example, had a benefit
006of growing alongside the raising popularity of charter schools. Districts in Glendale also expla expanded to fill growing numbers of seats until new charter schools created an exodus of students, resulting from an explosive growth in the Arizona voucher program. As a member of the Isaac uh Board of Education, in the spring of 2026, we will begin planning for the upcoming 202627 school year. We will finalize our calendar, staffing, and curriculum updates, and by the summer of 2026, all preparations for the new school year will have been completed. Why am I sharing this information today? Looking back over the last year, January 25th to the 26th, Isaac has experienced a reduction of 700 uh uh enrollment numbers. And uh as of August 28th, 2025, when we began recording average daily membership, we experienced a reduction of 73
007students. On today's agenda, we have recorded an enrollment of 4,453 with an ADM of 3,796, resulting in difference of a potentially 657 less students in our our population. Right now, let me be clear. I'm not suggesting we're going to close any schools. It's just that and this reduction continues will impact our 2026 27 financials and I look forward to collaborating with my board colleagues and the staff to plan accordingly. So it's just incumbent on us to make sure we understand what's coming down the pike so that we can prepare. So that madam president that completes my report. Thank you. Next is Mr. Santa Cruz. Thank you. I just want to wish everybody a good year. Uh we've we've done a lot of things in 2025. So hopefully in 2026 we're going to do much better.
008Um just to piggy back a little bit on Mr. Grawell's presentation. Um it hasn't helped with the uh um with the ICE program, a lot of our families have moved um out of the state for the fear of reprisal from the ICE. So, a lot of um enrollment is decreased because some of the families just they didn't want to put up with it anymore. They just took off and went back to Mexico. So, it's unfortunate it's happening, but hopefully like Mr. Gurggo said that, you know, we're going to make adjustments and plan for those um un un um unforeseen in or decline in enrollment. So, hopefully we can uh take care of that. So, thank you. Thank you. Next is Miss Guzman. Thank you. Just want to welcome everyone here today. Have no report. Thank
009you. Next is myself also. Good evening everyone. Welcome. I hope you had a wonderful uh start to 2026. I would like to share that I had the pleasure of attending the family leadership institute graduation cere ceremony last week. It was truly inspiring to see many of our parents complete the program and celebrate an important achievement. Thank you Dr. Lily and Marcela. Uh it was a great turnout to see over uh I think over 60 parents grad uh promoting and graduating. A special thanks to Consuelo Castillo for joining us for her dedication in teaching and empowering our parents throughout the program. I also want to thank on our consent agenda there is a a um a good friend of mine and a teacher uh Nancy Doris who um I thank her for her incredible commitment for
010more than 30 years of service. We grateful. We are grateful for all you have done here in our district. And that's my report for today. Thank you. Next is Mr. Hernandez. Thank you, Madam President. I'm just want to welcome everybody here. Everybody looks uh refreshed and ready to go for the 2026 uh new school year. Um, I hope everybody was able to recuperate a little bit of of the anxieties that put us out before uh the school year had went into vacation mode. Um, however, um, in any way or support that there is in keeping each other together to keep things flowing as easily as we can. um keeping motivation going here because I know we'll be having testing coming up here real soon and our kiddos need those uh reinforcement along with the parents.
011Um you know that we just make sure that we uh try to be as sharp as we can and just I'm glad to see everybody that's here this evening. Thank you. That's it. Miss Thank you. Next is superintendent update. Dr. Lily. Good evening, Madame President, uh members of the board and ISA community. Welcome back. Uh and I hope everyone enjoyed uh 2020. A great start to this 2026 year as we begin uh our new year. Um reflection and intentions for renewal and recommmitments are an important part of what reminds us that progress comes uh through persistence and uh cycles of effort. So tonight and as part of my update um I want to share an important reflection on the year behind us and I'd like to highlight areas uh from our focused work in 2025.
012This was a year that was centered on what matters most our students our families staff while navigating the realities of receiverhip and significant financial adjustments. There were difficult and painful decisions that uh affected all areas, all corners of our district and our educational program. At the same time, those adjustments created space for reflection and the arduous work of restructuring and improving systems to ensure we do not face the same challenges in the future. At Isaac, this work of improving happened because of all of you, Isaac. every single one of you. Your dedication ensured that our schools continue to be safe spaces, welcoming and functioning for our students every single day in 2025. So 2025 brought up some rightsizing phases. Um during uh the earlier part of our year, uh the district moved through two of
013those phases. Um the first phase being the stabilization phase where we um implemented uh immediate tri triage and interventions led by our stateapp appointed receiver Mr. K Kenny and those major um triage and interventions included closure of uh two of our schools, outsourcing custodial grounds and food services, a reduction in force that aligned to projected enrollment declines. I am pleased to report that our student enrollment decrease projections from this spring aligned with our actual enrollment, allowing us to continue operating this year without additional financial adjustments that could have happened had our projections in student enrollment been off margin. We transition then to the second phase, our transition and restructuring. And that's what we're currently leaving. That's our current reality. It's the hard work of strengthening our systems and adapting our behaviors. Our new reality ensures
014that we adjust to our new workflows, establish new habits, reorganize our operations, and implement procedures aligned to the right-sized budget. This has been a difficult and deeply felt, as I mentioned before, across our district. And again, I can only emphasize how critical the commitment and the resilience of our staff has been as we learn to operate within our means and live our new reality. Oftentimes I am asked uh what's in the horizon and my answer to that is sustainability. We have made strong progress in this two phases. the second phase we're currently leaving and uh there's still important work ahead this year so that we enter that next phase of sustainability with solid fooding ensuring that that our strategic growth rebuilding our reserves and restoring strong academic gains um that we were seeing prior to
015uh being under receiverhip. The priority areas that I am outlining here have grounded our work through these stabilization and transition phases and continue to guide us towards sustainability, strategic priorities and student learning outcomes, communication systems and stakeholder engagement as well as our financial systems and compliance. And I would like to briefly highlight each of these areas in this 2025 recap. If we move to the next slide, um the major focus has been on establishing clear strategic priorities and measurable measurable student learning outcomes. And this work has included deep engagement from all of you as a governing board through retreats and study sessions as well as the district and site leadership. Together, we have clarified priorities for the next five years and committed to strategies and measures of success. One example of that is our shared
016focus on student growth and proficiency, especially increasing the percentage of our students that are at or above grade level and decreasing the percentage of students that are two or more grade level levels below. And Dr. Lton will be providing an update on this very specific measure later tonight. At our next meeting, we will also be providing a midyear update on our uh strategic plan. And our strategic plan keeps us grounded. It creates that alignment and ensures that we all as an organization are moving towards common goals. Another key area for us has been communication. We know that through communication is an is an essential block for or building block for building trust. This year we prioritize establishing a communications framework and a decision-making pathway so concerns are addressed at the most immediate level whether that's
017at a school or by a supervisor with clear escalation pathways when needed. When issues cannot be resolved at the immediate level, our executive team which is compromised of district and uh new this year the inclusion of site leaders uh supports collaborative problem solving. Last month, I also conducted a listening tour to understand our current uh reality with culture and climate. And the sessions were opened to all staff and intentionally included uh representation from across the different roles and I'll share those trends uh shortly. We have also maintained multiple avenues of ongoing feedback. An always on feedback and concern form. this digital form that is accessible on our website and soon at each of our schools um so that we hear about what is working and what are some areas that we can improve on. I
018invite all of you to comm communicate with us if uh those needs are not being addressed at your most immediate level in conjunction with that and because I know many of you um may also be inclined to communicate with our governing board. We want to share um board um that the board meetings are the best place to communicate um more effectively with the board and to address a policy for other types of communication with the governing board. I have invited Mr. Dangerfield from our legal team to provide an overview of our board policy for information. Mr. Dangerfield. Thank you. Members of the governing board, it's good to be here with you today. Um, Dr. Mesa Lima asked me if I would review with you the policies on receiving complaints from the community. So, when you
019receive complaints, it's you have policy K, keb, ke, and keed. And they're the public concerns and complaints and every one of them requires that the has a form that requires that people identify who they are that is filing that complaint. In in addition the K which is public concerns and complaints the board will not consider or act on complaints that have not been explored at the appropriate administrative level. So, I don't know if you have any specific questions about it, but I know that you have received complaints before and anonymous complaints and um they need to be referred on to the proper administrative level, but also the board should not respond directly to any anonymous complaints. Is there anything else? Thank you, Mr. Dangerfield. Okay. Isaac community, we want your feedback. It tells us what's
020working and when one needs improvement and these board meetings are also an important space for that communication and I appreciate Mr. Dangerfield by providing clarity on policy related to board communications. The ISK updates which is our internal weekly newsletter, our parent advisory council and the superintendent advisory council are also additional ways in which we maintain lines of communication with our staff, our families and our students. And as I mentioned earlier, um I conducted the listening session and trends from that listening session indicate that progress has been made and there's still work to do. uh strengths that were identified by the staff members that participated um focused on having us strengths with relationships and trust. That was central to what was um uh brought up is people is are are critical and we know that to
021our organization and uh they appreciate each other. Um commitment to students and families was also expressed as a strength from our uh staff. uh the targeted and um instructional supports that they have access to was a strength as well as uh that improved communication and transparency where there were opposunities for improvement. And if we click one more time, um, opportunities for improvement involved, uh, restorative practice and discipline systems within our, um, schools, improvement with staffing, work overload, and role clarity, custodial and facility services, professional development. Um our staff are seeking targeted and role specific professional learning uh communication and followth through um additional recognitions to build up morale and aligning our resources and a deeper understanding of how budgets work. These insights continue to guide our next steps in how we continue to improve. Lastly,
022the third element that has been central to 2025 and will continue to be so in 2026 uh is the strengthening of financial systems and compliance. Our business and finance team uh has done an extensive work that has included revising and refiling annual financial reports for fiscal year 22, 23 and 24. conducting um single audits for fiscal years 23 24 fiscal year 25 is ongoing and it's on track for the March uh submission deadline as as the result of those audits developing a corrective action has um been a priority and in conjunction to that alignment and the building of our standard operating procedures all of our department departments are engaged in building uh standard operating procedures. Cash balances um have remained positive throughout the year uh addressing major challenges we faced in January. Budget and expenditure
023reports continue as a standing agenda uh in our board meetings uh for transparency. Additional highlights in this area from 2025 uh include that we are on track to meet the fiscal year 26 general budget limit. All of our debt payments have been made on time. That includes the 6 million ton loan um and our lease sale agreement with Tlson. uh we received uh the opening of uh reimbursement window for SR2 receiving uh 5.9 million and uh generated um revenues from the sales of two um properties generated 3.4 million. We have um continued and built on a second uh long-term lease agreement as well as uh the community approval of the $10 million bond and uh 15% budget override. That brings us to a close for our 2025 uh year in review. January is also uh
024national school board appreciation month and I want to thank each of you board members for your service to the Isac school district. Serving as a governing board me member is I'd like to emphasize is voluntary and is also unpaid role. It requires an extraordinary commitment of time, thought and responsibility. Your role is setting the vision, establishing policy and holding the system accountable for foundation um foundational is is foundational to our progress over the last year. Your leadership has been especially meaningful as we navigated complex challenges together. So on behalf of our students, our staff, and our community, thank you for your service, for your partnership, and for your continued commitment to Isaac. Please accept this very small token of appreciation that you can see in front of you and please join us in the front
025for a group photo. Madame President, that concludes my report. Thank you, Dr. Lily. Okay, at this time we have, as you know, every year we do the annual reorganization of the board. Dr. Lily. Madame President, members of the board, I want to emphasize the purpose of this annual governing board reorganization. Under our policy BDA, board organizational meetings, the governing board must meet for the purpose of reorganization. And the policy states for the purpose of organization of the governing board, the board shall meet at the most convenient public facility in the district. If a public facility is not available within the district, the board may meet at any available public facility convenient to all board members regardless of the uh county or school district in which the facility is located. Such a meeting shall be held
026between January 1st and January 15th following the election. [clears throat] Every year, every school district governing board consisting of five or more members should at its annual meeting elect a president and a vice president from among its members. This is why we're here for the first part of the meeting today to elect a president and a vice president for the board. Thank you. So, nominations will be made from the floor. A second is not required by a majority vote is needed to elect the president. Once all nominations have been received, if there if there is any any than one more nominee, a verbal roll call vote will be taken and order nominations were made. The nominee with the most votes will be elected. If there is only one nominee, as they accept the nomination, they
027will be elected at this time. Are there any nominations for board president 2026? Madam President, Mr. uh it's been a rough was a rough year last year 2025 and uh one of the things I saw was uh you know the leadership quality of Miss Himenez. So based on that, I'm going to I want to nominate you for board president. Thank you. Um I guess I have to see if I accept the nominations. Correct. I accept the nominations. Thank you. Is there any other nominees on the floor for president of 2026? Madame President, I'd like to nominate Mr. Garwell for president. Okay. Mr. Garewell, do you accept the nomination? Yes, I would, Madam President. Okay, once again, are there any nominees? Are there any other nominees? Okay, one more time. Are there any nominees? Okay, Miss
028um Yubia. Madame President, at this moment, I will take uh the book governing board verbal vote for the nominee um Miss Patricia Himenez. So, all those in favor for nominated Miss Patricia Himenez as board president, please say I. I. All those opposed, please say nay. Nay. I have Miss Maria Hernandez. Nay. And then I have one more. I just couldn't distinguish. Mr. Gable, may I have your verbal vote, Mr. Gable? I said nay. Thank you. Okay. And now for the election of the nomination for Mr. Harry Garwell. All those in favor, please say I. For Mr. Garwell. I. All those opposed, please say nay. Nay. Madame President, for the nominee, Miss Patricia Himenez, I have three eyes, I have two nose. For the nominee, Mr. Harry Garbble. I have two eyes and I have three
029nos. Thank you. Okay. Do I just um do another motion to Yeah. Okay. Now we have the election of the governing board president. Uh thank you colleagues. Um myself. So now we're going to do call for a vote. motion required to elect a motion is required to elect nominee Patricia Himenez as a nominee for majority vote as president. So is there a motion? So moved. Is there a second? Second. Okay. Call for the vote. Thank you. And once again, thank you again. And I I accept this nomination. And I have said before, I'm going to continue being here for more than 40 years. This is my community and I'm going to continue fighting and making sure how I told the community. My goal is to get us out of receiverhip and going and moving forward
030because right now we're facing many, many crisis. As you know, I am a fighter and I love our students and I'm going to be here for our students. So, thank you again for trusting in me. Next, we have nominations to elect the vice president. So, at this time, do I um have any nominations on the floor to elect the vice president? Madam President, Mr. Rudy, uh because of our experience we had last year, we need the most qualified candidates to uh help us out. And I like I'd like to nominate Mr. Gerwall because of his experience as a business person and his knowledge. And therefore I think it's just as important as a president. The vice president is just as important. So I would like to nominate Mr. Gerwell for vice president. Thank you. Is
031there any other nominations? Madame President, I'd like to also nominate Mr. Garwall or vice president. Okay. He's on the floor. And is there any other nominations going once? Is there any other nominations twice? Any other nominations? Okay. Mr. Gwell, do you accept being the vice president? Yes, Madam President, I do. Thank you very much. Thank you. So, at this time, Madame President, at this time, there was only one nominee. And if there was only one nominee and they accept the nomination, they will be elected. And we may proceed to item 6D on the agenda, a motion will need to be made and the majority vote will also be needed. So, I need a nom um a motion to nominate Mr. Harry Garable as elected vice president. Is there a motion? Is there a second? Second.
032Okay. Call for the vote. Hey, Mr. Garwell. Congratulations. Thank you. To come and sit next to me. Oh, thank you. I got to switch out. Oh, sorry. It's too many boys. Thank you. That's it. Okay. Would you like to say something? Yeah. Yes, Madam President. Uh first of all, thank you to the board for their confidence. Um, I'll certainly do what I can to help us, you know, uh, accomplish our goal, which is to get out of this receiverhip. So, anything that I can do that I can bring forward to help us to get there and provide a great education for our children, uh, I think are priority. So, we're all focused on that together. So, again, thank you to the board for your confidence and, uh, I look forward to serving in this capacity.
033Okay. Thank you. Next is new business information, discussion, and action. Next, approval of the 2026 extracurricular extracurricular activities program for activities fees. Mr. Jim Servin, chief financial officer. Is there a motion? So moved. Is there a second? Second, Mr. Serban. Madame President, members of the board, there is a there is a requirement that the governing board approve the extracurricular activity programs uh on an annual basis. And before you is five groups. Um we keep the groups intentionally low as far as the number of them because the money then becomes too diluted if we have many upon many of of activities. So what we've done is we've created there's a category called greatest needs which pretty much is is says exactly that. the greatest needs is determined uh to be um eligible if a vote of
034a school tax credit site council approves it. Therefore, anything that is donated to greatest needs can be directed by the site council uh to where it goes or if the donor wants it to go to some other cause that's not listed, it would still be put under greatest needs and dealt with that way. uh a category for field trips. Um field trips are very expensive. The transportation cost um to go on extracurricular um trips is expensive. So this is a way to help offset the transportation cost. Arts, which includes band and uh art, they're also a category. And STEM, science, technology, engineering, and math are also categories. What I'd like to point out is the definition of extracurricular activity programs is programs that are at the be before school programs. There are a few there
035are some programs that can be done during school and then after school programs. So those expenses, if they meet a test and the principles have all been given paperwork on how to do the test, if they qualify, then the district can use the extracurricular tax credits. And anyone donating to this program is able in Arizona, depending on their tax liability, if they're single or had a household, they can donate up to $200. And for married couples, it's $400. And believe me, it goes a long way um in helping the schools do the extracurricular activities which tend to be expensive and they are not paid for by the state. It's something in addition to and these programs are not for credit. They are for enhancing the students education uh and experience at schools. Um at any
036time the but governing board can bring up and add to this list. um that is the right of the governing board to do that. But for right as of right now, these are the five recognized categories that I'm asking you to approve. Okay. Does the board have any questions? Not a question, just a comment. M president, Mr. Gar, Mr. receiver, thank you for that clarification because, you know, I think sometimes when we think about tax credits for these kind of charitable giving, you know, it's something that's personal, but at the same time, we're required to make sure we understand to the general public where those funds will be uh allocated towards for our students. So, I thought it was really important that our community understood that, you know, those funds would be used specifically for
037these types of um extracurricular activities and then that way there's no no confusion about where the money's going. So, thank you for doing that. Any further questions from the board hearing? None. Call for the vote. Okay, motion carries. Next we have financial update. Mr. James, excuse me. What we have to do now is two separate u thoughts is that we've got proposed extracurricular activity programs need to be adopted by the board. So I just presented the first part which was the actual programs themselves. Now the board has to adopt the activity fees. We had a public hearing but now we need an adoption. Mr. Serbin on the agenda item we have this agenda item listed as the 2026 extracurricular activity programs as well as the activity fees. Is there a treat treated as one item?
038Okay, that is correct. So the board has approved both items in one agenda item. Okay. Jude, you want to clarify the vote? Okay. So, at this time, the board has currently approved for the two separate things, although it is listed under one agenda item. So, both are currently listed as um there was a motion for the 2026 extracurricular activity programs and activity fees. Okay. Does the board have any questions? Now, just to clarify, we're we're voting on on the two items, but it's under one item, agenda item. That is correct. Okay. Thank you. Thank you. So, next, Mr. Surban, financial update on our finances. Yes, madame president, members of the board, the financial update is being done at December 31st, 2025. I first page contains the budget and expenditures at 12:3125. I would like to
039point out that at the next board meeting, we will be a revising the M budget again based on all of the corrections that have been made for past years through 2025. And we will basically pick up an additional budget of $1.3 million at the next board meeting. So there'll be a public hearing and then we'll be revising the budget. Uh as you can see before you the other categories that have the grants um e-ate state grants and food service um and those accounts and at this point in time I would say that we are on definitely on track um for our plans and expectations for 2026. Next schedule is cash balances at 1231 based on the treasur's numbers. And at that summing up the cash um in the treasur's accounts, there's $8.7 million in cash
040at the county treasur as of the end of the year. The final item is we did a whole series of grant reimbursement uh requests uh and that amount of requests totaled one point um $1,65,52 and we expect those funds within the next two weeks to arrive. Oh, excellent. So, we've received that money. It's in the bank, right? It's as good as in the bank. So therefore, that's that enhances our cash balance. And as you know, every day cash balances go up and down based on revenues and expenditures. But we are on track for staying within the budget with expenditures and our revenues are keeping up with our needs at this point in time. Thank you. That ends my presentation. Thank you. Does the board have any questions, Mr. Garwell? Madam President, Mr. Sbert, uh, can
041you just explain to us why we have a negative 17 million in unrestricted capital? Because I know anybody that looks at these things, they'll see that as a negative and wonder why it's still negative. So, it it's interesting that you brought that up because essentially what that is, this is the treasur's cash balance. The treasurer has the ability under statute to move the money between his two funds. basic. He has two basic um uh areas that he can put the money in and he moves those monies in and out to avoid issuing warrants. So, he's free by statute to more or less move the cash and as long as we're cash positive um in the two buckets that they have, we continue to operate and within the the required statutes. If you look, he has
042obviously um made adjustment entries which we don't but we don't recognize those directly and that's for 10 million. The balance as you pointed out is negative10 million. If you go to the budget and expenditures, you will see that the 610 account actually has an $18 million $595,000 balance. that for all practical purposes is the balance in the capital. So what we're seeing here is some of the categories change because of the treasures entries, but the actual amount of the overspend within capital is in fact $18 million. Again, it's one of the miracles of statute allowing the county treasurer to um move money so that he doesn't have to issue warrants because, as you know, that's where the district got in trouble and and basically reached zero was because he had issued so so many millions
043in in warrants, he wasn't willing to issue anymore because there was no guarantee they'd get repaid. Well, I've always often said that, you know, school finance is probably one of the most uh difficult to even try to understand. So, it's always good to have some clarification and that's why I wanted to ask that question so that we have a better understanding of what's going on. It really is up to the treasur for all intent purposes to do what he does there. Right. And he's actually doing it in in for our for our benefit. Okay. Thank you. Any further questions? Okay. Hearing none. Midyear student diagnosis result. Dr. Dennis Latin, executive director of teaching and learning. Information and discussion. Mr. Latin. Madame President, members of the governing board, Dr. Mesma and Isaac community. I'm tonight I'm
044just going to give a brief presentation uh based on our our major IR data. Okay, this connects our strategic plan pillar one um closing opportunity gaps, improving reading and writing achievement and improving math and science achievement. Uh this first uh data set is our reading uh change from fall to winter. So the light green bars are where we were in the fall and the the strong green bars are where we were in the winter. So for example, if you look at uh Butler uh we at the beginning of the year there were 10 students were on 10% of students were on level and by mid year 20% of students were on level and our goal every year is to increase the green there by 20%. So we would say Butler because they increased 10% in
045the first half they were on track to meet that goal. And you can see um three other sites also were on the other end uh like Dr. Mesma mentioned as well as increasing proficiency we want to look at those students who are underperforming and we want to reduce those numbers. So you can see there this data is also for reading. So at Butler at the beginning of the year we had 41% of students who were two or more levels below and by mid year they had cut that to 33. This is the same data. It's just shown um with the the the comparisons together. This is uh the first two bars you can see for Butler. Again, you have the pale green going to the dark green. Um that increase of 10 and over on
046the right hand side, the red, we going from 41% down to 33. So, our goal as we go through the years, we're we're pushing that data across where the green is increasing and the red is decreasing. Here's the math data. Um, we can see on for math, we didn't have any sites that met the the goal uh that are on track for the 20% increase. And um here is the data for reducing the students that are two or more levels below it. You can see in math we um we had more success there. So, uh, Butler, Espanranza, Sutton, Zero, Mitchell, and PBLO are all on track to to meet that goal of reducing that uh percent of students who are two or more levels below. And again, this is the same data. So, you can
047see the the pink um going down to the red, you can see that we are moving students in on the below level side for math. Some takeaways from the data as we looked at the midyear. We're seeing um gains in reading particularly in grade five and on the green of students on level. Um in math we're seeing stronger progress with students who were two or more levels below. So we're we're having more impact with those guys on the math area. And um overall our midyear data uh we're show we're seeing lower performance and in both math and reading compared to this time last year. As Dr. Miselena said, we're in a transition year. Um, at the end of last year, a lot of our veteran teachers chose to part ways in our district with our
048district. And so, we have 50 new student uh 50 new teachers that we on boarded in the fall. So, there's a lot of growing pains that go along with that and the adjustments. So, the sites have been working really hard. uh the site leaders, the academic coaches with the support of TNL to try and um get everyone where they need to be to to move our students ahead. Um some action steps were taking um all of the sites engaged in a mid-year data review last Thursday and again to look closely very closely at this data and identify areas of success challenge and then the teams um planned out the the adjustments they're going to make for the second half of the year to make sure we're we're moving students ahead. Um and as Dr. Dr.
049M Lemon mentioned from her listening tour the behavior the positive behavior and positive environment piece came up uh in her from groups that she met with and all of our site teams are going to be participating coming up in February here in with PBIS the positive behavior interventions and supports piece um so we can get our teams stronger with that and so then when we have those new teachers coming in that we'll get better able to support them um with their classroom management pieces. And um another thing is in the fall uh in the past we've had 21st century funds to to run after school clubs. We have tutoring. This year we didn't have that in the fall. Uh but I'm I'm happy uh to let you know that starting next week we'll be starting
050to to have afterchool tutoring uh opportunities for our students. So um we're expecting we'll have a stronger second half of the year. Thank you. Does the board have any questions, Mr. Garwin? Thank you, Mr. L, for the [clears throat] information. Um, and and we kept mentioning data and we were looking at numbers. Um, so I just have one question for you because there was one in the takeaway uh that caught my eye. So, if you wouldn't mind, perhaps you can help me uh by understanding and by defining stronger progress. I don't know how to measure stronger progress. Um I would say stronger progress in compared to the other content areas as well was antennas. So stronger progress in math compared to reading. Okay. So in comparison to from one to the other. Yes. Okay. Versus
051you know the data set that you were looking at that could be a little bit ambiguous if you're just talking about progress. Yeah. Yeah. You're right. But I mean compared to where we were last year and the previous year the progress is not as strong. Yeah. All right. Thank you. Okay. Thank you. I have a question, Madam President. Uh, Santa Cruz. Yeah. Do you think in your opinion that um if we would had the the 21st century that will help our grades a little bit? You know, I I taught in the 21st century, so I think it does help, but I just need your opinion. Yeah. I think extending the school day and having the students in in a safe and supportive environment where they're getting some of those academic pieces definitely makes a difference.
052Okay. Thank you. Any further questions? Okay, hearing none, we move on. Approval of another certified and administrator staff promotion. Sarah D'vor, interim principal at PBlo del Soul K8 School, Miss Sylvia Karisa, executive director of employee relations. Is there a motion? So move. Is there a second? Second. Miss Karisa. Good evening, Madame President, governing board members, Dr. Lily, and the Isaac community. I am pleased to recommend Miss Sarah D'vor as the interim principal of PBlo del Soul. This recommendation is made to ensure total consistency for our students, staff, and families. The administrative team will remain in place with Miss D'Vor stepping into the lead role supported by the assistant principal, Mr. Abel Flores. This leadership structure provides the stability necessary to maintain our momentum and ensures that the school the school operations continue without interruption. We
053are confident that the established partnership between Mr. D'Vor and Mr. Flores provides the steady, experienced leadership that the PDS community deserves during this transition. I respectfully ask for your approval. Thank you. Does the board have any questions? Okay, hearing none, call for the vote. Okay, motion carries. Congratulations. Good evening. Thank you, Madame President, Dr. Mesa Lemma, the rest of the governing board. It is an honor to accept this appointment in this position in our community. I'd also like to thank Pueblo deloul, my home school community. Um the last 5 years I've had the pleasure of working at Pablo Deloul, first as a teacher, then as an academic coach, and most recently as a TOSA. And throughout that time, I've seen a lot of transition happen at our school. And I say that to say to
054our community that I know what transition looks like and I know the challenges that come with transition. And so I do not take that lightly. I am so grateful to accept this honor. And I hope that regardless of which title I have, I can always remain a learner. And I'm learning from my peers. I'm learning from my predecessors. I'm learning from our families and staff members. But mostly I hope to learn from my own mistakes and improve our school. So, thank you. Thank you. Congratulations. Next, adoption of the second reading of policy section E and possible adoption of policy book section E. Dr. Lily Mesma, interim superintendent. Is there information, discussion, and action? Madame President, members of the board, tonight we continue to um the process of updating the policy manual. For this agenda item,
055I bring the second reading for section E in our policy book titled support services. The second reading encompasses the revisions outlined during that first reading. And now it's now presented to you followed by discussion and possible approval. Does the board have any questions? Okay. Now, I guess we're um have a motion to adopt the policy. I have to read it. I want to read it. Oh, you want to read it? I'll read it. I'll have to um do a quick summary. Um everything you guys have been looking for in section E. Uh, all the policies that include clarifying language updates include EB, EBR, EB A, ABC, E CB, E C A R, E DB R E E A A E E A, E R. Also policy E E A E E A policy E E
056A A E A policy E E A A G policy E E A A G R policy E FR and policy E G A D. New policy adoptions include policy EFDA policies with updated um external web-based reference links policy EHBR and the rest of the policies will have no changes. Okay. Is there a motion? There a second. Second. Call for the vote. Okay. Motion carries. Next we have adoption of the first reading of policy book section F. Dr. Lely Mesma in terms superintendent information discussion and action. Motion. Is there a motion? So move. Is there a second? Second. Okay. Dr. Chair M. Madame President, members of the board, in this agenda item bring the first reading of section F, facilities development. As it was the case in the previous session, uh the first reading, I
057would present the summary of changes followed by the board's discussion and request to approve the first read of this uh particular section. Section um policy FA includes adoptions to clarifying language from the model policy and maintains all other previously adopted language. Policy FCB has no changes. Policy FEA has no changes. Policy FF adopts the clarifying language from the model policy and maintains all other previously adopted policy language. That concludes the presentation for the first reading of section F. I welcome your discussion followed by recommended approval for this first reading. Have any questions? The first reading? No. Okay. Call for the vote. Okay. Motion carries. Next adoption of the first reading of policy book section G policies GA through GBED Dr. Lily Messa Lema inter superintendent discussion and action and in action. Is there a motion?
058So move. There a second. Second. Okay. Miss Lema. Madam President, members of the board is a community section G has been split given the length. Uh tonight we're going to review uh policies GA through DBD and I bring that first reading uh of section G entitled personnel and I will present a summary of changes followed by the board's discussion and I request to approve the first read for this particular uh section G. Policy GA maintains the current policy and there's no changes. Policy GBB maintains the current policy. There are no changes. Policy GBA maintains the current policy. There are no changes. Policy GBA R adopts the clarifying language from the model policy. Policy GBAe maintains the current exhibit with no changes. Policy GBB maintains the current policy with no changes. Policy GBA maintains the current
059policy with no changes. Policy GB E AAA maintains the current policy with no changes. Policy GB AE adopts the updated district office address and maintains all other previously adopted language. Policy GB maintains the current policy with no changes. Policy GBR maintains the current regulation with no changes. Policy GB EBE maintains the current exhibit with no changes. Policy GB maintains the current policy with no changes. Policy GB E BC maintains the current policy with no changes. Policy GB maintains the current policy with no changes. Policy GB CEA adopts the clarifying language from the model policy. Policy GB CEB maintains the current exhibit with no changes. Policy GB maintains the current policy with no changes. Policy GB adopts the clarifying language from the model policy. policy GP maintains the current policy with no changes and uh that
060concludes the presentation of this section. Any questions, recommendations? Any questions from the board? Call for the vote. I'm sorry, Madame President. We will redo this vote once you guys leave. Sorry. Okay. Motion carries. Next we have approve of the consent agenda. Is there a motion to approve the whole consent agenda? Is there a second? Second. Call for the vote. Rudy, I voted. You did it. Okay. Okay, motion carries. Next is called to the public. Do we have any call to the public? Madame President, this evening we do not have any request to address the governing board. Thank you. Next, we have the enrollment um is 4,453, average daily membership 3,890, average daily attendance 3 796 calendar January 19th Martin Luther King Day. No school office is closed. Our next governing board meeting will be January
06129th here at the district office. And next we have um executive session. Um just to clarify board I there's two items. So we have to vote on on the two items before we go into executive session. The first motion is a motion to possible action to convene to executive session pursuer to ARS 38431.0383 discussion for consultation for legal advice with an attorney of the public body uh for conflict of interest advice. Is there a motion? There a second. Second. Okay. Call for the vote. Okay. Motion carries. The next one is motion and possible action to convene to executive session pursuit to ARS and A3 discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salary, uh discipline or resignation of the public officer of public body of legal advice with attorney of the public body
062interim superintendent contract evaluation. Is there a motion? Absolutely. Is there a second? Second. Offer the vote. Miss Gusman. Okay. Motion carries. At this time we going to execute a session. Thank you. I need a motion to reconvene into regular session. Is there a second? Second. Okay. Call for the vote. Okay, motion carries. Next is adjournment. So if there's no objections, meeting adjourned.