001Mhm. >> Mhm. >> Okay, hello everyone. Thanks for joining us. Today is Tuesday, June 23rd, 2026 and this is a special meeting of the Litchfield Elementary School District Governing Board as well as a long with the public hearing. I hereby call this meeting to order. The first item on the agenda will be the Pledge of Allegiance. If you could please stand and join us. Uh thank you. Next we're going to take a moment of silent reflection and as we do, we ask that you keep the Mable families in your thoughts as they recently had a teacher that passed away and we want to keep their school family in our thoughts as they go through this difficult time. Thank you. Uh next we will move into our public hearing which we need to make a motion
002for, Kim. >> I move to convene public hearing. >> I'll second. >> Having a motion from Ms. Merian and a second from Mr. Owens, I'll call for the vote. Ms. Wallace? >> Yay. >> Mr. Owens? >> Yay. >> Ms. Merian? >> Yay. >> I'm also yay, motion passes. Uh this will be by our CFO, Vaughn. Yes. >> Madam President, members of the governing board, Superintendent Davidson, colleagues and community, thank you for joining me today to discuss the proposed district's budget for fiscal year 2027. Today's presentation aligns with the district's strategic keystones of resources, but uh has broad implications across readiness and relationships as well. State statute requires that school districts propose an annual budget by July 5th each year and hold a public hearing and adopt the budget no later than July 15th. Tonight's presentation
003will allow us to meet the requirement to propose a budget by July 5th. First, I'll cover some general budget highlights. The district uses fund accounting and adopts budget for many different funds. Each fund has unique revenue sources and allowable uses. The district's largest funds are maintenance and operations or M&O, which supports daily operating costs, pupils and programs, and unrestricted capital outlay, which supports buildings, improvements, furniture, equipment, technology, and other items that will be in use longer than a year. Arizona school district's M&O budget is set by statutory formula that is regularly updated through the state's budgeting process. The formula is driven in large part by weighted student count, which considers average daily membership or the number of full-time equivalent students served by the district, and student characteristics, such as special education status, to determine how
004much funding will be made available to the district to serve its students. Funding is also made available for transportation, which considers daily route miles driven to transport students to and from school. On this slide, you can see a year-over-year comparison of the budget available in M&O and its various sources. The proposed budget for fiscal year 2027 is based on a slight increase in student enrollment supported by the analysis provided by Applied Economics, and the increase in per pupil funding um that was recently passed in the state budget. Those factors are driving the $3.5 million increase in revenue control limit from the last revised budget from last year. The revenue control limit is the funding provided from the funding formula I described on the previous slide. It is the ongoing funding generated to support the district
005students. We will see in future budget revisions throughout the year that our revenue control limit estimate estimates are updated with changes in student enrollment. The district is also seeing an increase in the value of the district's voter approved M&O override. That is being driven in large part by the additional per pupil funding passed by the state for this coming year. These increases are being partially offset by the increased resources being shifted to the energy and water savings fund. This is being driven by the district's work with Verity in this coming year and a reduction in resources that we plan or that we anticipate carrying over into fiscal year 2027 compared to what we carried over into fiscal year 2026. It is important to note that while M&O overrides and funding made available through the funding
006formula are ongoing, the budget balance carried forward is part of the district's rainy day fund. It is only replenished by spending less than the district receives on an in ongoing funding and is not an ongoing annual revenue source. It's also important to note that the decrease we see here is based on our May budget revision, which was calculated assuming all encumbrances cleared by the end of August. Each year we typically see this figure increase as we update it to actual at our December revision. The district's M&O budget was developed considering guidance provided by the governing board at our March 5th governing board meeting where the projected budget for fiscal year 2027 was approved. In fact, this proposed budget is simply reflecting the previous governing board direction on legal budget forms. It is important to remember
007that in 20 in the 2027 budget we were working towards rebalancing ongoing expenditures to ongoing revenue, which is why you see a significant difference between the change in revenue control limit and override growth and the increase in projected spending on this slide. We typically see major enrollment after the 4th of July weekend, and we typically do not have great insight into where a majority of our spending will fall until staffing for the new year is more finalized. Uh as a result, >> [clears throat] >> uh there's significant estimates in the proposed budget, and I will continue to provide updates to the governing board as we move forward and have more clear um insight into what our budget and spending will truly look like. This slide shows the high-level overview of the M&O budget by functional
008program area, such as general education and special education, and also highlights the budgeted classroom spending percentage of 69.9% of dollars spent in the classroom. Looking at the M&O budget by type of spending, you can see that a great majority of the budget is between salaries, benefits, and purchased professional services, which includes contracted staffing. We did budget for uh the increase in utility spending that I showed on the previous slide. How however, utility spending may be even higher in fiscal year 2027. We still do not have closure on the APS rate case that we've previously discussed during the budget process. There are hearings scheduled on the rate case through July 21st. I will continue to share information as we have it as that moves forward through that legal process. As a reminder, the unrestricted capital outlay
009fund supports construction, remodels of facilities, equipment, textbooks, and other items that will last the district longer than a year. Similar to the M&O fund, unrestricted capital outlay resources are provided to the district through via a statutory formula that considers average daily membership or full-time equivalent students served by the district and a funding amount per student. Unrestricted capital outlay considers a prior year student count when determining funding, unlike M&O, which considers current year membership. Here you can see a year-over-year comparison of the unrestricted capital outlay budget limit. Most of the decrease in funding is being caused by a potential decrease in carryover from 2026 to 2027. Similar to our work with M&O in 2027, there is need to work to prioritize and balance ongoing capital spending into the future. We plan to work with the capital
010committee during 2027 to begin this work. We also know that Prop 123 funding will continue into 2027 due to the passing of the state budget. However, this was not included in the forms published in time to be used for this budget proposal and adoption process. We will recognize this funding in our December budget revision. The unrestricted capital outlay budget is split split fairly evenly between furniture, equipment, vehicles, and textbooks, library books, and software. The remainder of the budget will be available for facilities improvements and replacements. The classroom site fund was originally created due to a voter-approved sales tax for education in the early 2000s. After 20 years as a voter-approved initiative, the state legislature took action to continue the classroom site fund as opposed to let it expire. The revenue districts receive from the classroom
011site fund is driven by sales taxes the state collects related to the classroom site fund as well as certain state land trust transactions. Each year, the joint legislative budget committee publishes a per student allocation for the classroom site fund. Districts receive classroom site fund monies on prior year student counts, similar to unrestricted capital outlay. You can see that the district has allocated to receive a little bit over $10 million in the classroom site fund revenues for 2027. The classroom site fund is likely to play a more significant role in budget discussions as we look into 2028 as there is opportunity to capture the increase in funding we've seen in the fund based on increasing per student allocations. This slide shows the specific ways the district currently utilizes the classroom site fund for salaries and benefits,
012including base pay increases, performance pay for teachers, and instructional aids for schools, and a portion of our longevity stipend. The district has a number of other funds that are included in the budget, and I've highlighted a couple on the slide along with the district's plans for fiscal year 2027. I won't go through each, but I will pause for a moment just so you can take a peek. One of the reasons I like this slide so well is it also shows the source of the revenue, and it really does highlight the various different revenue sources that the school district receives different types of support from. All right. Now everyone's favorite topic, taxes. The [clears throat] district's M&O, unrestricted capital outlay and adjacent ways budget is discussed tonight are funded in part by local property taxes. The
013state funding formula for education includes a qualifying tax rate which sets a consistent starting point for the expected community support of school districts across the state. From that starting point, the levy or total dollar amount expected to be collected in taxes from the primary tax rate is adjusted based on certain local factors. Secondary tax rates are set to support voter approved initiatives such as the district's M & O override and bond program. These two amounts along with the community's assessed valuation or the value of the taxable property in the district set the tax rate. In total, the district's combined tax rate declined or will decline as shown on the slide. For tax purposes, the state limits the increase individual homeowners experience in their valuation to 5% a year based on the capped increase in valuation
014and the decline in tax rate we estimate an individual taxpayer will see a 2/10 of a percent increase in their property tax from the district. This is just an estimate and could change based on property tax judgments that are pending at the county level and are outside control of the district. Also, this includes the adjacent ways levy the district is proposing to assist in the construction of Troy Gilbert Elementary. Adjacent ways allows the district to follow a process to levy additional taxes to pay for improvements that allow for the entry and exit of district facilities but are largely not on district property. We will be proposing a $1.5 million levy for 2027 down from $2 million in 2026 to allow us to finish the construction of Troy Gilbert Elementary. The district has advertised this tax
015levy and will hold a truth in taxation hearing in July to further discuss the adjacent weights levy. At this time, I'm available to answer any questions you may have on the district's proposed budget for fiscal year 2027. >> Ms. Wallace, did you have any questions or comments? >> I do not have any questions. Thank you. >> Mr. Owens. >> I don't have any questions. >> Ms. Marian. >> I do have some questions. Um I want to start with the maintenance and operation budget limit year-over-year comparison slide. So, I just kind of want to recap um maybe in plainer English um kind of what this is saying. So, um you're saying that the reason that the proposed budget is higher this year is because there was an increase in the per pupil funding from the state.
016That's one factor. And the other is we're using the projected enrollment data that we were previously provided. Anything else going into that 3.5 million that's significant? >> Not really, no. Um that I mean, there's a lot of substeps in that calculation, but but at the end of the day, it really comes down to uh number of weighted students. So, so that's special ed component as well multiplied multiplied by that um by that uh per pupil um funding amount. >> Okay. And then the next line, which is the 15%, is literally just the math on we're only allowed to spend because it's called an override. We're only allowed to spend 15% of the revenue control limit. So, that's always going to just be straight >> calculation is just a formula. It is an interesting formula because
017it uses prior year student counts with current year weights and uh per pupil dollar amounts. And so it's it is just a formula, but it's a strange calculation because it mixes the concept of current year funding with prior year funding. >> Got you. Got you. Okay. And you mentioned you you talked a little bit about the budget carry forward number and why we're seeing a big difference in that, but can we talk about that a little bit more? Obviously, that is um a large decrease. So, tell me more about that. How accurate you think that number is? What are the things that are potentially going to go into that that could change it either favorably or unfavorably? >> Yeah, so um we are expecting our our carryover to decline. Uh and that is because as
018we talked about in our budget process, we are spending more than we're we're bringing in. And so that does cause a decline in the M&O carry forward. How that specific number was calculated was the same as we saw on our May budget revision, which if you'll recall what we did is we took all the encumbrances, which is a fancy way of saying uh order or promise to pay that we put out in the world, uh assuming all of those come come to fruition and we pay them all out. And so that's why I was sharing um I would be amazed if that dollar amount doesn't increase back up in our December revision because every year we have encumbrances that don't clear. And and the reason for that is a couple of things. Um we always
019we only pay in this fiscal year what is actually completed by June 30th. And so we do have summer work that that splits that. And so if something happens after July 1st, then it has to go in the new year. If it happens before June 30th, it has to go in the current year or old year, depending on what language you're using. But we also have certain instances, and not all of them were were easy enough to back out, where we will put in a a purchase order uh to purchase something that we know will roll over into the next year, but there's just such a lead time that you have to get that order in before we're able to to put out a purchase order in the new year. And so I can't really
020say how much it'll increase, but there's a there's a almost 99% chance that it will increase by by a a decent amount. >> Okay. So, I know that this topic of the budget carry forward, which essentially is a portion of the rainy day fund in general, is something that we've talked about a lot as a board and during this whole budget process. We talk about it every year, but we talked about it a lot this year because we had cuts that we were going to make. So, I just want to make sure, and I want to take this opportunity to make sure that again, we are going to have the opportunity as a board and as cabinet to have thoughtful conversations on what the potential levers can and should look like and the impact of
021those going forward. So, this past um when we talked about the budget, and again, this is really related to this budget carry forward. We know that that's not a recurring revenue source, as you've said. So, when we spend this down, it's difficult to get it back up. We're not in the danger zone. We're all within our guidelines and everything. However, we do want to be cautious if we continue to make budget cuts that need to be made, that we're on the conservative end of that if we're not on the aggressive end of that. So, what I would like to formally request is that we have a either study session or in one of our board retreats to look at the data behind the five levers. So, look at the data behind salaries and benefits, class
022sizes, campus supports, as well as campus efficiencies and economies of scale, and enrollment. Those are really kind of I I think at this point our five controllables, and I think one of the issues with the way the budget conversation went in March that could have been done better, and I think you know, we're always talking about continuous improvement, right? is we were told, "Here's your levers, and here's the dollar amounts associated with those." But we weren't told, "This is how that translates to the classroom. This is how that translates to our teachers. This is how that translates to our goals and our keystones, and how does that relate to the Litchfield learners and our Litchfield leaders and all of those things?" And so, I would like us to have some proactive conversations so that as
023a board, we can better understand not only the dollar impact of those potential changes, but also we better educate ourselves on the pros and cons behind those because we're not classroom teachers. For example, we know that there are studies out there, and maybe these are outdated, maybe they're not, maybe there's new things out there, I don't know, um, about class size. And unless you can decrease your class size a significant amount from where we currently are, it it's not as impactful as it could be. But that doesn't mean that increasing the class size two or three is also not impactful. It doesn't mean if you're over that number more is better or more is fine or there is no difference. So, those are the things that I feel like I was missing as a board
024member to make these decisions. And I think there's probably members of our cabinet, members of, you know, principals, campus leaders who have thoughts on all of these things and I would like to know more about what their thoughts are and how we can better serve them while also balancing this budget. So, um that is kind of overall, when I look at this these numbers, when I look at the carryover or the carry forward specifically, I know we talked about it. It's not a surprise. Yet, seeing it in reality, knowing this is this is definitely a worst-case scenario, right? We expect the December revision is going to look better than this. But, the fact that we now are where we are, again, I think for that continuous improvement, we need to have those proactive discussions. And
025everyone will come to the table then better educated and have a better uh comprehension of what those changes actually mean in addition to the budget impact that that they might have. My next question is going to be on the next slide, which is kind of which is on the budget initiatives that we talked about. So, um the utilities increase. I know we talked about this increase, but is this a projected increase? You mentioned it a little bit as well during your presentation. Is this you anticipate this is going to be higher potentially? I mean, tell me more about that part of it. Cuz we have I feel like we have no control over this. >> We we don't. >> it feels very unfair. >> Yeah, I I agree. Uh so, I took that slide, uh
026if you think back to our projected budget, I took those figures directly off of the projected budget. You know, how we start with the the baseline expenditures and then we add things. And so that $410,000 uh was uh the the estimate of what uh what um utilities will increase by. And it I believe captures some of the impact of what's possible under the AP APS rate case uh because the percentage I was seeing year over year was significant. Um I don't exactly remember what percentage it was, but I do remember it was substantially lower than uh what is proposed in the APS rate case, which is a 14% increase. Uh but we don't have clarity at this point on if APS is going to get that full rate increase or if they're going to get
027a lesser rate increase or if they're not going to get a rate increase. Utility uh rate cases follow a a complicated process in Arizona uh through the Arizona Corporation Commission. Uh and they have uh and and it goes through uh an administrative law judge. And they have hearings on APS's rate case uh scheduled already through the end of July. And so we won't have full clarity until I don't want to say well within the fiscal year, but certainly um until after the fiscal year has begun. Uh and potentially even until after our first day of of school. And so to your point of we don't have much control over that, I I certainly agree. Um I do think we've done everything we possibly can through our work with Verity to try to protect ourselves from
028this rate increase and future rate increases, but that's certainly not to say that it won't have a dramatic impact on us. >> So tell me this. Uh we know we we've done the work with Verity. You know, people are seeing we've got more solar. We've got, you know, these things out there that should be helping us. So, is it fair to say that without those improvements, this number would be even higher as far as like the increase that we would see with utilities? >> Yes. Yes, I don't have a good um I don't have a good estimate of truly what the end impact will be on our utility bills because of the Verity work. When we worked with them, what they essentially said was continue planning uh utility costs increases if we didn't do this
029project and and part of the reason they said that is the savings aren't intended to be savings for the first 20 so years. It's intended to pay off the costs of doing those projects and so for the first very long time, um you're not really meant to capture those savings. You're You capture them in terms of you got work done on your schools that you wouldn't otherwise be able to to get done. But certainly, uh we will have less utility We will have less electric use uh due to the solar panels and due to the improvements to the uh campuses um than if we hadn't done that work. >> Okay. Okay. And then, you know, the next line, which is the sped spending, um we say projected increase. Tell me a little bit more about
030what that projection is based on and um if you have any crystal ball about that. >> I certainly don't have a crystal ball. That That number is calculated strictly based on um the trend that we've seen in special ed spending. And so, that number is not based on any planned uh spending. It's based on the year-over-year trend. >> Okay. >> Uh and so, what when I incorporated that estimate into our budgeting process uh last year or the year before we had a good deal of discussion about it where um I wasn't confident that it it wasn't too high and then it ended up not being high enough. And so what I've learned about that estimate is it's just as likely that it's high as it's just as likely that it's low. >> Got you. Okay,
031so this is um another area that I want to highlight because um you know, one of uh Dr. Davidson's goals was um our special ed department and we've had some really great changes in that, but I think based on the projected year-over-year numbers um we've got to do more in that area. So I I would potentially like to discuss this as being, you know, continuing to be part of your goals potentially for next year. Um again, based on you know, there's there's other things outside of it, but based on the budgetary impact alone, um it's it's it's pretty major there. Um let me see what my >> Ms. Marion, if I could add, please, um and I would just highlight, obviously, that this budget is a live a living document, right? It's we know it's
032going to transition and change over time, but in regards to the special education piece, um you nailed it. There was a tremendous amount of work done in that arena this year and um we will have some ROI. We will have some numbers attached that as we begin moving forward and seeing how those changes impacted us. Um but I would also add there uh this is an example of where um we are going to do what it takes to meet the needs of our kids despite the budgetary hit and uh we'll continue to monitor that throughout the So thank you for your comments, though. >> Of course. Um my other question CFO Vaughn, is on the unrestricted capital outlay year-over-year comparison. Can you just explain a little bit more about the change in the budget carryover
033there? Cuz usually in this section, we just don't see very much activity at all with this. So, I believe you said we're going to proactively start doing more um maintenance, but tell me more if that's accurate or tell me more about what might be planned for that. >> Yeah, so uh this year in particular, uh this isn't the only driver, but it is a substantial one. We saw an opportunity to save some by prepaying for multiple years some of our larger capital purchases. And so, uh we did or when we present the AFR, you will see that we spent several million dollars more in unrestricted capital outlay than we um brought in. Uh you will you will see though on this slide that there is a substantial um carryover there. And so, it's one of
034the reasons that we we felt comfortable doing so. Uh that and the savings we would see. But, what we're really trying to make sure of in the capital fund uh and working with the capital committee to try to do that prioritization or at least start it this year is to ensure that we aren't setting district standard standards or otherwise go starting down paths that we can't sustain into the future. Um I I think that first line on this slide is actually really telling, where you see that our district additional assistance uh declined, not not dramatically, but it declined $25,000. And I will say that that's a very strong estimate because uh unrestricted capital outlay is based on prior year student count as opposed to current year student count. So, I don't anticipate seeing a major
035change in that number. So, we've lost almost $26,000 in revenue and ongoing revenue year over year. But if you think about the inflation of the costs that we see especially in construction and technology, staying flat is a problem because the ongoing costs of maintaining what we've done from a capital perspective is dramatically growing and our revenue is staying flat or declining. Uh so, that that really is a a problem. We are helped by the fact that we have our bond program. And so, one of the decisions that our capital committee made recently is it regard regards to 2027 is anything that we were able to shift to the bond program especially around the facilities capital budget, um we're doing so for 2027. But what I try to do from a philosophical finance perspective is I
036like to match our ongoing capital costs with our ongoing capital revenue so that we don't end up in a scenario where we have to cut or change paths. Um and shifting ongoing facility capital costs to the bond um is quite a bit of evidence that you're not being sustainable, but my hope is is that it gives us some time to to work through that problem. Does that >> Yes. Yeah. >> Yes, that does make sense. And I I you know, personally and I think the board has has always been in favor of staying up on the maintenance and we want our campuses to look nice, be nice, be safe for all of our students. And um so I think that that that that is favorable overall. My last comment is on the tax rates themselves
037and I just want to say to me a a rounded down to 0% change is a win. So um I will take that and uh I hope that we don't get uh many complaints about this um and I think uh we've done a good job managing the impact on our on our taxpayers. >> I don't have any questions. I feel like you addressed all of the things that Ms. Moran brought up and we've been talking about this a ton. So I feel pretty good about what you're presenting. So with that, do we have to move out of our public hearing, right? >> So I'll move to convene public hearing. >> Adjourn. >> Um this is motion to convene. So I move to adjourn. >> Do we Yeah, okay. Adjourn the public hearing. >> Public hearing.
038>> I will second. Uh having a motion from Mr. Owens and a second from Ms. Moran, I'll call for the vote. Ms. Wallace? >> Yay. >> Mr. Owens? >> Yay. >> Ms. Moran? >> Yay. >> I'm also a yay. Motion passes. Next, we have no public comment. So we will move on to our adult of agenda and consideration of consent agenda. Ms. Wallace, did you have anything you wish to pull from consent? >> None for me, thank you. >> Mr. Owens? >> None for me, thanks. >> Ms. Moran? >> None for me. >> I don't have any either. If someone wants to make a motion. >> I move to approve the uh consent agenda items as presented. >> I second. >> Having a motion from Mr. Owens and a second from Ms. Wallace, I'll call
039for the vote, Ms. Wallace. >> Yay. >> Mr. Owens. >> Yay. >> Ms. Moran. >> Yay. >> I'm also a yay. Motion passes. Okay, we will move on to our action items. We'll start with the approval of the proposed fiscal year 2027 annual expenditure budget by CFO Vaughn. We'll just go right back to it. >> I'm available to answer any other questions you might have. >> Ms. Wallace, did you have any more questions? >> I did not. Thank you. >> Mr. Owens. >> I did not. I appreciated board member Moran's questions, so that was very helpful, but clear presentation. >> Ms. Moran. >> I have not come up with any more questions in the last 2 minutes, so all good. >> Me either. No No additional questions. I think we got it covered, so if
040someone wants to make a motion. >> I will move to approve the proposed fiscal year 2027 annual expenditure budget as presented. >> I second. >> Having a motion from Mr. Owens and a second from Ms. Wallace. I'll call for the vote, Ms. Wallace. >> Yay. >> Mr. Owens. >> Yay. >> Ms. Moran. >> Yay. >> I'm also a yay. Motion passes. Okay, next we will move on to the superintendent performance pay. I guess this will be by uh Dr. Davidson and myself. >> Thank you, Madam President, members of the board. This um agenda item uh is connected to the evaluation that we had um just last week, I believe, and just wanted to say thank you for uh all board members for participating in that and providing feedback and uh using the new evaluation tool
041and process. So, very meaningful, and I look forward to bringing um some future goals based on those conversations um to the table in the near future. With that said, um part of the evaluation is also connected to performance and performance pay. So, tonight I simply ask our board to consider the amount that was decided, and that's also in the executive content um to be approved tonight for performance pay, and uh I'll stand for any questions. Thank you. >> Ms. Wallace, did you have any questions or comments? >> No questions. Thank you. >> Mr. Owens? >> Uh none from me, thanks. >> Ms. Moran? >> None from me. The math is mathing. >> Uh no questions for me, either. Uh thank you, everybody, though, for all of the work that you did for the evaluation last
042week, and I did appreciate our new tool, so thank you to our board members that put that together along with Dr. Benjamin. Uh with that, if someone would like to make a motion. >> I will move to approve the superintendent performance pay for the 25-26 school year. >> I second. >> Having a motion from Mr. Owens and a second from Ms. Wallace, I'll call for the vote. Ms. Wallace? >> Yay. >> Mr. Owens? >> Yay. >> Ms. Moran? >> Yay. >> I'm also a yay. Motion passes. I also bet that Mr. Meeks would be a yay, but he's not here today, so. >> Thank you. >> You're welcome, and moving on. Uh we will discuss uh consideration to approve the pro statement for the M&O override election to be held this year. This will be
043by CFO Vaughn. >> Madam President, members of the governing board, Superintendent Davidson, colleagues, and community, thank you for joining me today to discuss and potentially approve the governing board's pro statement for the upcoming M&O override election. As part of the process of conducting an M&O override election, school district governing boards are required to submit a pro statement for the voter pamphlet. Pro statements are due to Maricopa County Elections by August 7th. The attached pro statement is very similar to the one that has been used in the past. We're certainly open for revision and discussion of the letter as the board desires. I'm available to answer any questions you may have at this time. >> Ms. Wallace, did you have any questions or comments? >> No questions. Thank you. >> Mr. Owens? >> Yeah, I have
044no questions and I I don't think it's I don't want to word smith it. I think it's I think it's clear. It's um convincing. I think it you know, it spells it out. There's always confusion over overrides unfortunately. And so hopefully this will sway some some people who don't know what they're doing um or don't have their mind made up, but I think this is good as presented. >> Ms. Moran. >> I agree. I don't have any suggestions for changes. Um yeah. >> I also have no questions or comments. I think that it is great the way it is. So, if someone would like to make a motion. I'll do it. Hang on. Yeah. Um I move to approve the pro statement for the maintenance operation maintenance and operations override election for November 3rd, 2026
045as presented. >> I'll second. >> Having a motion for Ms. Moran and a second for Mr. Owens, I'll call for the vote. Ms. Wallace. >> Yay. >> Mr. Owens. >> Yay. >> Ms. Moran. >> Yay. >> I'm also yay. Motion passes. Okay. Moving on to uh out-of-state travel request for our communications generalist. This will be by Dr. Davidson. >> Thank you, Madam President and members of the board. Um this was actually um given to us through Ms. Zamorano, our director of communication. She was not able to attend tonight. And so I offered to certainly answer any questions the board may have regarding this um possible travel um piece. This was um submitted on behalf of our new generalist who will be serving alongside Ms. Zamorano. Um this was an opportunity afforded to that individual um
046prior to coming to us. Um and we felt like it would be wise for us to continue that professional development experience knowing that our director and generalist went last year to this conference. This is the national conference um for school public relations um professionals and certainly I will stand for any questions. >> Ms. Wallace. Um, I don't Is this Yardley that would be going or someone else? >> No, ma'am. It's the the person that will be taking backfilling Yardley's spot. >> Got you. Yardley went last year, you >> Yes, ma'am. >> Okay. I don't have any questions. >> Mr. Owens. >> Um, sounds like we have kind of a precedence of attendance. I obviously this was presented to you and you felt like it was appropriate to present to us. So, I'm I'm fine with
047it if you are. >> Ms. Moran. >> Um I'm fine with this, but it seems unusual. So, you're saying that the person that we're hiring, this this person who is going to this conference is not yet an employee. >> No, ma'am. We did approve her hire. >> Okay. So, the name TBD, there is a name that we can put in there? >> Yes, ma'am. >> Okay. And that person started when with us? >> I don't believe she has started officially. I believe though she was hired though via our board recommendation. >> Okay. >> July 1, Ms. Hatterfield, is that correct? >> July 1 is >> July 1 she will start. Okay. Well, when he or she will start. And this person was already set to go to this conference in their previous position. >> That
048is correct. Yes, ma'am. >> Okay. I mean, that's a pretty important I know you mentioned that, but that is a pretty important detail, I think, of this um because I don't know as someone who's not sure of the qualifications of a communications generalist if this is someone who is coming into this job with experience or no experience. Obviously, if you had little to no experience and you're going to a national seminar, that might not be quite so helpful. So, um okay. Those are really all of my questions regarding that. >> Uh, I have no questions. I I like that we give opportunities like this to our staff when we are able to. Obviously, we want to do it within reason, but um I think that it's good for us to learn from others. So, um
049I don't have any questions or concerns. If somebody would have like to make a motion? >> I will move to approve the out-of-state travel request for communications journalist to travel to the NSPRA conference in New Orleans as presented. >> I will second. Having a motion from Mr. Owens and a second from Ms. Moran, I'll call for the vote. Ms. Wallace? >> Yay. >> Mr. Owens? >> Yay. >> Ms. Moran? >> Yay. >> I'm also a yay. Motion passes. Okay, we'll move on to the IGA between LESD 79 and the city of Litchfield Park. This will be by CFO Vaughn and Dr. Stone. >> Madam President, members of the governing board, Superintendent Davidson, colleagues, and community, thank you for joining me today to discuss and potentially approve a lease between Litchfield Elementary School District and the
050city of Litchfield Park. The lease is for excess property around the district office along Sagebrush Street. The city is hoping to use the area as a temporary public works facility while their new facility is being constructed. The terms of the lease include a $25,000 per year rent and an option for a 2-year term. The rental rate was reached upon mutual agreement between the district and the city and was based on a broker's analysis of fair market rent of the property. Dr. Stone and I are available to answer any questions you may have on this potential lease at this time. >> Ms. Wallace? >> No questions, thank you. >> Mr. Owens? >> Yeah, I think it's a good partnership with the city and um fair market value sounds good, so yeah. >> Ms. Moran? >> Um
051I do have a couple questions. So, what is this going to look like? Is it Is it going to be like a chain-link fenced-in area with like pods with heavy equipment? Like this is obviously Litchfield's in a residential area here, close to the resort, all that. You know, it's a very nice neighborhood. Just curious about what the what our neighbors are going to see in this area. >> Great question. So, it's already fenced in. Right here located next to the the baseball fields, just west of it. Uh they will have like construction trailer, uh some vehicles, mounds of dirt. Um >> Is it where the snack shack used to be? The baseball like Okay. Okay. >> Yes, ma'am. >> Okay. Um so, it won't look very different, we don't think, from what it looks like
052today. >> You might see a structure above the fence line, maybe a a backhoe or a tractor or a truck, but uh nothing different than what's just down the road on the south. Uh just not a block wall fence showing it off. >> Okay. And then, do you foresee, or can we be ensured there won't be any impact to pick up or drop-offs if they're trying to get a piece of equipment out of this area or something? You know, are they aware, would they be aware of our hot times and all that? >> Yes, ma'am. They're very aware of our our pick-up and drop-off times. Uh hopefully their work starts before that. Um the afternoon, they'll have to make sure they monitor that because uh it's the same residents that that they serve, and so
053we will continue to work together to ensure that there minimal distractions from that. >> Okay. Okay. My only concerns were just about our our parents and our families and our students and the impact on our students, and of course their safety as well. So, um okay, otherwise, yeah, I'm all for more revenue, so let's do it. >> Um I don't have any questions. Dr. Davidson, did [snorts] you have something? No? Okay, I I don't have any questions. I just want to say I appreciate the way that we are looking at new ways to bring in revenue, and that we're just constantly trying to think outside the box and do what's best for this district. So, I appreciate what you guys are doing. I think this is a great partnership with this community, so um thank
054you. >> President Ziemer, if I could just uh, um go back to Ms. Moran's question there. Uh, Mr. Williams, city manager of Litchfield Park, is also one of our parents. He has a student here at Litchfield Elementary as well as a student at Dreaming Summit. So, I have no doubt that he'll work alongside us to ensure that our families have the best route and the most timely route to pick up their their children. So, thank you. >> Yes, thank you. Um, if there's no other questions or comments, if someone would like to make a motion. >> I will move to approve the intergovernmental agreement between LESD 79 and the city of Litchfield Park as presented. >> I second. >> Having a motion from Mr. Owens and a second from Ms. Wallace, I'll call for vote.
055Ms. Wallace? >> Yay. >> Mr. Owens? >> Yay. >> Ms. Moran? >> Yay. >> I'm also a yay. Motion passes. >> I move to adjourn. >> I will second. >> That was very quick. Having a motion from Mr. Owens and a second from Ms. Moran, I'll call for a vote. Ms. Wallace? >> Yay. >> Mr. Owens? >> Yay. >> Ms. Moran? >> Yay. >> I'm also a yay. Motion passes. This meeting is adjourned. Thanks for joining us, everyone.