001Uh, call this regular meeting of the governing board to order on Tuesday, May 6, 2025 at 5:00 pm in the Santa Cruz Valley School District number 35, governing boardroom district office 570 Kito Galindo Rear Rico, Arizona. Please stand for the pledge. Mr. Sir, I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Miss Susan Fobian absent, Ramirez here, Bento here, Miss Lord Vasquez absent, and Mr. Brad Beach present. All right. We do have a form adoption of the agenda. Any changes? Mr. Yes. I would like to um request that the number two executive session be removed. Okay. There is no updates. So motion to approve the agenda with the removal of number two as
002presented. So second. All those in favor say I. I. I. All those oppose nay. Motion carries. Call to the public. Members of the public wishing to address the board on matters within the jurisdiction of the board are required to complete the appropriate request to speak form and submit the completed form to the board. Secretary prior to the meeting at the conclusion of the call to the public, individual members of the board may only respond to criticism. Ask staff to review a matter or ask that a matter be placed on future agenda. However, board members shall not discuss or take legal actions on matter raised during an open call to the public unless a matters properly noticed for discussion and legal action. Public public comment should be limited to three minutes or less and the board
003requests that the public refrain from the use of speech or language that is offensive or inappropriate pursuant to policy 132. The president will limit discussion whenever she he deems uh such action appropriate to the proper conduct of the meeting. And we do have call to the public, Mr. Benjamin Moreno. Um, my name is um, we had a concern who was attracted to denied and suspended for using a woman's bathroom. And if you were to look at her, you would see a woman tell you Excuse me. Could you speak up, please? for the beginning. Maybe get closer to the mic. Appreciate it. Thank you. And we had another problem. We have a concern with a security guard bathroom without just going through the stalls. And he's also going to putting hands on people to take away
004the phones. Like it's one thing to take away but people really appreciate. Thank you Mr. Moreno for sharing those. U can you look into that? Yes. Okay. Appreciate it. Second section. Uh, number three, presentations, a retiree recognition. Uh, thank you, uh, Mr. Beach. Um, we have our recognition of our retirees, so I'm going to go ahead and move up to um, normally we'd have the voice of the Hawks, Mr. Fanning, but I didn't think it was appropriate to have him in his own retirement. Um, so I will try to do my best to to take his spot up there. I will not do justice for Mr. Fanny, but I will I will attempt to fill in. Um, tonight we are recognizing our retirees. We'd have 11 retirees uh from our district. Uh, we are very
005fortunate to have great staff um within our district and many of these individuals have you guys want to leave or I saw somebody like exit exit. If you want to you can leave now. Sorry about that, Mr. Okay. And and again, we're very fortunate to have u many of these individuals for numerous numerous years uh within our district, ranging from one year um which we still recognize because that individual is retiring all the way up to 37 years um district. Um and they they put in a lot of years here's a total of 222 years with this group of and one of the things that uh this board has been very supportive of is inviting our retirees to come back to work. So even if they retire welcome to All right. hiring. Did you hear
006that? We the door has never closed for you. We want to make sure that you understand that as you retire um this year. Um so we will go ahead and and recognize um by sight first. Um so first teacher uh recogn Julie Ballinger uh retiring from Calabasas and has 20 years at Calabasas. Get a basket too. You want to put that in here that way? There you go. Congratulations. Thank you so much. Everybody, we'll let the board uh talk about or ask questions at the end once we get everybody. But thanks. Many of of these teachers I' I've had the pleasure of working with, including Miss Ballard. She she taught my son, which both my sons English, which they still talk about learning from her. And I don't know if it was good for her
007to have my son in class, but I know they really appreciated being. Our next teacher, Miss Buyer. Miss Elizabeth. How many years? Total 37. 37 and 27 years mass the same way. Y [Music] the next I'm going to just get and save them for the arena 21 years. I've joked many times about uh working as superintendent at the sort of like dog years, but I think as the bus drivers even working 21 years, they're equal to 70. But thank you, Miss Isabelle, who's been a district Let's put a [Music] year Mr. has been in education. 30 total 30 total. Miss Selia Dietri from Mountain Miss Dri has been she's currently as a current but I know she's been a substitute been all over the district for at least I know since I've been in the
008district she's been held many different positions. attending her career with us. Thank you for all your services. But Lydia, she's a bus monitor and she has nine years. She I think she was And another person I want to recognize 26 years not here as well was our safety compliance trainer. Now our our final two recognitions. Um first um to recognize a teacher who's been at Sang Sang for 37 years only 30. I don't know where they set threw the seven in. Yeah. Okay. He has been in Kinder all of those years. dog. So that's like congratulate her and thank her for all three years of service. Best balloon. And if Miss Vasquez was here, she'd say she started teaching when she was 12. No, I think they wanted one more picture. as many pictures. There
009you go. 37 years. I get as many as I want. and and last but but not least 34 years for individual that um I owe a lot to uh because he's the person that that hired me and brought me to the district. So all that all the curse that happened here at district you can thank him. I appreciate all of his friendship, mentorship, and all the things that he's done for our district and continues to do for our community. Um he shifted into a new role as a county supervisor. Um which will continue to have an impact on our community, but again he's been um started out at Mountain View. Um became a principal assistant principal. um our community outreach um the voice of the hawks um and the unofficial mayor of Rico. So congratulate
010Mr. Fannic 34 years of So again just in closing their thoughts just like I mentioned uh last board meeting when we have people switch into different roles sometimes it's bittersweet It's also bittersweet for individuals that are retiring as they contribute so much and it's very hard to replace these individuals um in our our system. Uh we are seeing more and more people retire and we wish them well and congratulate them on all of the things that they're going to do. Um, and we wish them great success in whatever the next adventure may be, whether it be pickle ball champion, um, or taking care of grandkids, all those different things, or just enjoying your time. Uh, but we again appreciate all your service and again, congratulations. Ben, you got anything? Yeah. Um that's that's a lot
011of years, right? When uh when you look at that, um the first thing that comes to mind is the amount of of lives you've touched in in those in those years, right? Um I know teachers, you know, at least for me, they they had one of the biggest impacts, you know, as I was growing up and still to this day. Mr. Fann being one of them. Thank you, Mr. Fanny. Um the other thing I I I think about is, you know, just like Mr. Verdugo talked about is the amount of experience that you lose, you know, with all these years that that that you know, you guys have served. Um, and the last thing I think about is just how difficult your job is. I have the opportunity to teach adult education every once in
012a in a bit. And at the end of the day, I'm exhausted. So, I don't know how you guys how you guys did it for so many years, but congratulations. And uh, you know, whatever it is you decide to do after retirement, you know, it's welld deserved and well earned. Thank you. mute. Yes. Uh, thank you for all your service to our community and to the kids. And I think it was very well said. Look at all the lives that that you touch. I mean, there's just so many of them in all those years that you put in. Uh, by the way, Miss Scan, I if I were you, I would have said anything, I would have had him sign those seven years and send it as permit, you know. So, still might. You never
013know. But, uh, I'd like to thank the superintendent for all he's done to improve these ceremonies every year. I was pretty harsh on him when I was first on the board and he lived up to criticism as he always does and no matter what people say because, you know, there's always all kinds of gossip. Mr. always tries hard to make things better in our district. Takes a lot of flack. you know, if something goes wrong, but nobody talks about the great things you did like that because Mr. Beach was mentioning how nice the plaques are. And they really are. They're very beautiful plaques. And so, you lived up to that. And I want to thank you. I also want to thank Angie because she really hustles to put all this together for everybody every year.
014And again, it just gets better and better. So, some of you I worked with, had the pleasure of working with uh like Julie. So, I just want to say a little something about the people I work with. Julie just has a heart of gold and she's just such a good lady and a real tough tough soul though, I must say, because she had that reputation of being a great eighth grade English teacher. Then she moved around to different different uh spots, you know, within the district, different occupations. Still stayed with us, thank God. Right. She also worked with me in seventh grade and she did little things from the very beginning and would come to my room and give me things. She probably forgot she gave me stuff and she always gave me good tips
015for how to handle people that I didn't know when I was first knew. So, you know, as a teacher that's very invaluable, you know, so you know whose feet not to step on or what not to do or what to do. So Julie, thank you for all those times, all them times when we would park next to each other in the morning and you give me little tips about people or things or give me ideas and I appreciate it very very much. You're very good friend. Thank you so much for all you did for me. And let's see you Wendy. Um maybe you forgot this, but you taught me how to do this project on the circulatory system. So, it was really cool and my kids benefited from that and they loved it and it
016was I wish you had seen some of them because they had they weren't exactly like the ones that you showed me in your classroom, but the kids benefited and I became a better science teacher for it. So, I I'm very grateful for what you taught me. Thank you. And John, I could just go on and on telling stories about things that we did. I'll spare you all those ones and all the stories I know you wouldn't want me to talk but you're just a funny guy and I learned a lot from you and I want to thank you for teaching me how to coach basketball because I knew this about coaching basketball when I started with him and uh Mr. Harris left that year and so John had a difficult choice. You know, he picked
017me up and I didn't know anything and so I'm very grateful to you for having chosen me and uh I learned a lot of things from you just in that first year. But I remember you teaching and I'm sure everybody remembers him talking about being classy and also the other thing that I still carry with me today in my classroom is telling my kids to make good decisions. I think that's really invaluable because that carries on. Seems some of them carry that on and it's like a baton passed on. So, I'm very grateful for that and for all that you taught me and with regard to to how to coach ball experiences that we had, you know, on the bus. Oh, and he taught me how to play cribage. I didn't know how to play
018cribage. But then he got mad at me because when we went to Flagstaff, I was slaughtering him all the way up on the bus. You know, he forgot that I'm a chess player and I was using my chess skills, my my spatial skills for that. And so, I was slaughtering him. He's so competitive. I'm going to tell him this. He got so mad at me at the end of that ride and he threw the cards down on the floor because he's so uncompetitive. But then on the way back he killed me like I could just the opposite on the way back home. I couldn't win a game against him. But thank you for teaching me how to play cribage as well. And just and what else? Sportsmanship. That's another one that was really big. Uh
019I it seems so easy to to teach sportsmanship, but sometimes when you're a coach and you want to win really bad, you know, even in the world, you would think even in the world of chess you couldn't do it, but you can. And so I learned how to be a better coach even in chess, John, because I taught them sportsmanship in that. And even down where I am now, I teach the kids that that are my athletes in the room. So, and the other big one is just thank you for being such a a damn good friend. You're a really good friend. I appreciate all your support throughout the years, even when I worked for you at the middle school. So, thank you from the bottom of my heart. That's it. All right. Yeah. Most
020most of you taught my kids. who are now married and they have kids and some of you teaching my grandkids. So, I I hope they're not the reason why you're retiring. Probably a handful. But, uh yeah, just one short story because I know we're running a little long, but uh I used to coach with John Fanning and another individual called uh Doug Brewington. And it used to be early 90s football field was uh patches of grass with dirt. And I remember uh at halftime our school was so small that half the football team was also on the marching band. So Mr. Brewington was yelling at the kids. We're behind by a couple points. John sort of fuming up and down. And the band director came over and said, "Carlos Nollo, get over there. We need
021you." Boom. Boom. And Ruington looked at like, "What the heck?" Off our football team left. Uh I look over and Carlos Noll is trying to put a tube on over the shoulder pad. just wasn't working. But yeah, compared to what we have now, uh we've come a long way. Yep. Uh what else? Let's see. Our bus drivers, man, they're like family. You know, you you took us up to every state wrestling meet. You guys got to participate. You guys got to experience that exhilaration of the wins and losses. And one one story coming down off of H Flag Staff in February is like negative30 coming off the hill and the bus doors wouldn't wouldn't close. So me being the Marine, I'm always prepared. I had a blanket. I was wrapped up like a a burrito
022and Mr. Brewington was crying like a little puppy. Can you give me some of your blanket? I was like, nah, I ain't giving it up. The bus driver was also crying. So I had two people crying and you know but they they weathered the storm and got us home safely. So appreciate all all the bus drivers here that are retiring. But yeah, like everybody said, you know, thank you for the thousands of students that you've mentored and that has crossed your pathway and that you made a difference. So that that's super important and they will come back. You know, you're going to see them at Disneyland one with their kids and they're going to be thanking you. So, you did make a difference, you know. Uh enjoy your retirement. Love, laugh, live, and uh spend
023spend that money. You guys deserve it. Thank you. Thank you. Before we let them go, just a reminder that we invite all of our uh to come back not just to work, but to our welcome back ceremony um in the in the fall. Um, we always recognize anybody that wants to come back because again, um, whether you're working with us or not, you're still part of our family and we appreciate all you do. So, um, if you want to just come and and, uh, sit through the welcome back ceremony, you're welcome to come back. So, so please feel free to do that. But again, thank you. Um, and as Mr. Be said to the other students, uh, you can make the exit if you want to get out of here, but we appreciate you as
024to take some food and cake with you. Yes. take care of their ACR. Thank you so much. Ah, thank you. Are you done now? Changing out during the meeting. Brad, you're really good at journ. I'm looking at the clock. 17 minutes have gone by. He's like gave me a hard time. Like I 20 minutes or something. I'm surprised he's cut short, man. [Music] Yeah. Morning. How you doing? I see you on the agenda. Yeah. All right. Subject B. Uh, superintendent report. Uh, thank you. Um, just a few things. I want to congratulate all the spring sports, uh, ending their seasons. Um, and as we gear up for graduation and other activities, I'm looking forward to seeing some of our our students. Um, we started our student visits, as we mentioned previously, um, with the board.
025It was nice to do some school site visits, um, which we bet visited with staff members. Um, we are now visiting with students. Um, today was our first visit, um, at Mountain View Elementary. Um and it was a very nice visit to hear some of the things uh that they are very excited about. Some of the things that uh which was surprising that things they want to change is they want to stay in school longer was a very interesting. Yeah. That uh I said I would stay here all day if I could and which was a surprising comment. But uh it was it was great to to see uh some of the things that they really enjoy is our physical education program. they get the paid and out of the six students I think four
026of them were like PE PE I'm like good so it was again very positive and we're going to continue uh that through the next few weeks visiting each of the school sites and and getting feedback from all of the or not all but group of students um for our strategic plan as well as just to hear how things are going at the school sites. Um, wanted to thank uh the the team for the talent show and steam night. Those things were uh great events. Um, the talent show was just incredible to to hear those students uh perform. Steam night was just incredible. So, thank the TLA and the rest of the team for putting that together. Um it was just a I mean students everywhere, families, it was just a a great evening uh to
027showcase uh the things that are happening in our district. So that's it. Thank you. Thank you. Governing board members report Mr. Yeah. I want to thank Chris Laughlin the other night. I had a after a meeting that let us use the board the governing boardroom for uh my colleague and I were I wanted to show off the this all the new buildings and everything and fortunately one of the gates was open so I was able to show him my colleague from where I work I showed him the pool and everything and their stadium and and he was really wild but uh I I met Mr. laugh in the parking lot. At first, I thought he was a student, you know, cuz it's dark and he looked so young. I was going to chase him out
028of there and Tom, what are you doing here? You know, but then I realized when I started getting near him that he was there. It was Mr. Laughlin. So, he was so gracious that he took us up to and showed us the weight room and all the facilities up above. And so, I wanted to give him a big shout out for for that. He took his time to do it. And I know he was probably in a hurry to go home, but his time to to show us around. So, I want to thank him for that. And I want to thank you, Mr. Pubo, uh, for letting me use the district office for money here. Appreciate it. Thank you. All right, let's see. Man, so much going on. I was talking to Mr. Verdugo. He's
029We're getting down to crunch time, but I go through this real quick. uh 13th annual excellent in education banquet uh which recognizes our top students and also teachers that have made a difference in their learning experience. Beautiful night honors our top 5%. I would have never made that. So, but it's my only experience there. But, uh it was great to see the students and the teachers that they picked that made a difference in their lives and to hear their stories. So, that was an amazing event. Uh STEM night was fun seeing all the science projects and programs. Uh Mr. Verdugo and I it was very humbling getting coached by a fourth grader in how to code and move a mouse location. Mr. Verdub was like, "Uh, did you get that?" I was like, "No, that's
030all you." Uh, talent show. Yeah, those dancers had more moves in a washing machine. Uh, Miss Pia Mateo, I think, you know, if school doesn't work out for him, he has a gig in Nashville. did an amazing job there. But it was great to see all the talent in our community. Uh PR, this doesn't make sense to me, but principal appreciation day, teacher recognition week, principles only get a day. That ain't fair. Okay, but uh this week is teacher recognition week. Uh just remember, you are appreciated all year long, regardless if you're a teacher, uh principal, administrators. You guys uh do a heck of a lot for our district. So we appreciate you. Uh let's see what else is going on. Uh thanks to the principal for opening up their schools so superintendent Verduo and
031the board members could walk around and see and hear all the good things that are happening. Uh some of the teacher feedback that we received at least uh at the high school. Uh several teachers wanted principles at the high school to drop in more often to see how their things are going, which is unique. You know, uh most teachers are like, "Nah, keep them out." So that's actually a good thing. I was uh talking to one of the Filipino teachers and I I want to thank Mr. Kenoy and I think Rebecca because you you alleviated a lot of anxiety and stress because she was renewing her uh extension here and you guys got it through and that's just I I could see life in her that that she was very uh happy that you guys
032were on it submitted everything on time. So shout out to Mr. Koy and Rebecca. I'm sure you're involved in that. Yep. Uh let's see. Other than that, uh things we talked about this uh uh summer with the dress code, cell phones, etc. We'll get on that. And uh yeah, busy couple weeks we're going to be graduating transition. So, uh let's finish strong and that's all I have. Okay. Uh number four, information, discussion, action, action, subject award, RFP 2601, food service management. Thank you. As uh the board is aware, um we went out for bid for our food service. Um and we had a a committee that reviewed numerous uh bids and um Brown who will recommend uh the awarding of the bid, but also to notify the board that it was reviewed by the Department
033of Education for confirmation that it meets our requirements. Um and so I'll go to terms. Thank you, Mr. Redo. Good evening, um, members of the board and the general public. Um, as part of a regular cycle to go out for a bid, um, we tapped the market. It's a lengthy process, one that takes over 45 days, if not more. Uh, we put together a committee and I want to take this opportunity to thank the committee for their hard work. Um, evaluating food service proposals. It's not an easy task. is a process that is highly regulated. Since it's a a program that is funded by the federal government, it comes with a lot of regulations. Um, as a matter of fact, the template to put out the bid comes from the Department of Education, the Health
034and Nutrition Division, and they are the ones that also approved a recommendation before I can even bring it to you. Okay. Um, so as Mr. Verdugo mentioned the proposal that we have on the agenda tonight for award has been reviewed for compliance by the department of education before making it to tonight's agenda. Um so the recommendation is to u move forward with Southwest food service for um food service management company for our district beginning in Jul on July 1. Okay. We received four proposals and like Mr. Bugo mentioned they were um evaluated. We've um had presentations for the committee and a full review. Um the recommendation is to move forward with Southwest Food Service. Thank you, Miss Brown. Any questions there, Ben? Yeah, I I have a couple questions. Uh I I guess the first
035question I have is uh it says that you have a guaranteed amount for the first year. So, how long is the contract for? Um, and then do every year you have to go out and do this or or how does this work? Oh, no, please. Not every year. Well, I I can imagine, but I I'm just curious. Yeah, absolutely. So, we are allowed to renew this contract a maximum of five years. Okay. And then in year five, that's when we go out and tap the market again. And every year, you'll see on the agenda around this time of the year a um an amendment. That amendment will again list the cost per meal and a guarantee um like this with a guarantee annually. Okay. Um the other thing that I want to take this opportunity
036to review is that the food service contract is or goal and we have met this goal all along is to make it a self-sufficient operation. What does that mean? It means that based on the number of meals that we serve, we submit a monthly claim to the feds and we use that reimbursement to pay for this contract making it costneutral for the school district. And what they are listing as the excess is not something that we can repurpose in an area outside of food service. It's important to recognize that the amount of 631,000 that is listed on the memo um it has to be reinvested in the food service program and that's how we are able to introduce um equipment and modified or replace um furniture out of cafeterias. So that that's where we we
037reinvested in the in the pool. And just real quick to go back to that first question. Now, um if we are not satisfied with the the the service we are receiving, then we can um then determine we want to go back out for for bid. Um and I'm hoping I would that that's not going to happen. Um but it is always an option um annually if if we say we give them notice and say we're not satisfied with what you're producing and we would like to then reopen. Um, it it rarely happens. Um, but there is always that option. Thank you. That answered my questions. And now I I guess I have one more question. Um, do you guys get to sample the food or how does how does that go because I want to
038get on that committee so vendors do bring food. I did ask vendors this year not to bring food. Um I think that uh for me when a vendor brings samples for for the board the or for the committee the eval it's missing the mark on who their real client is. To me they're and I keep telling them that the their main client is the student. So, I'm not really concerned about them providing excellent samples and putting up their best show for the committee um because their their main client is in our school building. You're welcome. Well, I just want to say that see Mr. Guerrero la the time that Mr. Beach wasn't here and I I got on your case and I said, "It's your job tonight to make up for Mr. Beach and make
039everybody laugh." He said, "Nobody laughs at my jokes. I'm not going to talk." So there you see. Now I was going to ask you um what were what was some of the criteria involved in your decision? Food quality. Um and uh also innovations. Uh what are they going to do to um increase participation? Um so they have to provide with some of the the menu samples of their menus and programs that they plan to introduce to promote participation and um area that we struggle sometimes is to have students participate in our breakfast program. So they talked about strategies that they are going to use but we also have a representative us tonight from Southwest that maybe can elaborate on on those initiatives if you want Mr. Damas. He is joining us talked about the quality
040of food, but about about I'm sure that he serves something different and I was just wondering about I mean I take it that they're very concerned about you know our healthy food too because sometimes I would see the food when I used to work here and I was like god I don't know how healthy it is for kids but it's really changed since then. Well, all the keep in mind that I I mentioned earlier that program is highly regulated and the the menus themselves are highly regulated in the amount of sodium they can use, dent of sugar, all of that. It's it's very very regulated. All of the meals that are served in our school cafeterias must be compliant um in that regard before they can be put out to our students. Yeah, I was
041just thinking along the lines about how obesity and diabetes have grown in our nation that was one of the reasons they responded that way, but that's why I asked that, but I'm sure that that was part of the equation. So, thank you. Okay, I have nothing. Motion to approve the recommendation to award the RFP 2601 food service management contract to vendor Southwest Food Service, SFE, to provide meals as presented. Some moved. Second. And a motion and a second. Uh any further discussion? Nope. All those in favor say I. I. I. All those oppose say nay. Eyes have it. Motion carries. We still have a Okay. Okay. So, yeah. So, as long as we have a quorum. Okay. We don't need to. All right. They can still vote. Gotcha. Okay. Thank you. Uh subject B, award
042RFP 2602 facility contract. This is Mr. Reubel. Uh thank you. Um again, similar to what uh we just processed with our service, but again I wanted to remind the board this is something that we went early satisfied um with the service we were receiving um from our our current vendor. Um so we decided the board decided that they wanted to call for uh new bids and um in our previous years I would say that um we didn't receive a lot of response and this year was the largest response we we've ever received for our facilities maintenance and grounds. So yes very positive um and again the committee did a lot of work Mr. beaches was part of that that committee. Um and so they they extensively looked at all those presentations and I'm going to
043go with Brown uh to discuss that that process and the recommendations. Mr. Rugo. Um so in this case, Mr. Ggo, the district exercised its right to end a contract early, right? Um, so instead of just like a recommendation to renew for the last year with the current providers, the district felt it was necessary to go out and tap the market in this area. Um, one thing that we did this year to the bid document itself, we modified the template to be to give the district the opportunity to award to multiple vendors if that was the best option. Uh we also said that we could award by discipline meaning could just award one company for grounds. I could award one company for custodian. I could do one for maintenance or I could um hire one company
044that can cover all disciplines which is what you have in front of you. Um the recommendation from the committee um is to award the all disciplines custodial grounds and facility management to um SSC services for education. And tonight in the audience we have two other representatives from the company with us in case you have any specific questions regarding to their bid. They're here to address any questions or concerns. I was going to say if Dr. Ludville would also if you had any comments about the as she oversees the facilities I don't know if you had any comments. No, thank you Mr. Rippo. Um I think Miss Brown covered it. Um unless there are any questions for the representatives from um SSC questions Mr. Ramirez. Yeah. Well, I always ask whenever we have something big like
045this whether we're hiring our local people because of you know the unemployment rate in Santa Cruz County. So I'm always concerned about that. What can you tell me about that? Yeah. So um for both contracts, Mr. um Ramirez, food service and facilities, um the companies are going to be um working with the current employees in both disciplines. Um and we're going to have transition meetings so that the employees just will transition to the new company. Obviously the employee will have a choice if that during the transition period they don't do not want to transfer to the new company that is on them. Um but the the proposals came in where they would um hire employ although we did lose people that were not really keeping up and everything. Absolutely. And that would continue to be
046the case moving forward. um the companies have to that I said it here publicly. I didn't like what was going on especially after Mr. Beach's presentation but uh I just wanted to mention that because we don't have everybody. Yeah. So the expectations are set for the companies to deliver right um but and if they find that some of the staff members aren't meeting that expectation companies will go through process just like we would with our own employees. I have nothing. Okay. A motion to approve the recommendation to award the RFP 2602 to SSC services for education uh to provide custodial grounds and facility management services using the maintenance and operation funding sourced as presented. So moved. Second. Motion and second. Any further discussion? All those in favor say I. I. I will abstain because I
047was on the committee. Eyes have it. Motion carries. Thank you. Okay, subject C. We're good. Subject C. Appreciate you guys coming down and Yep. So, appreciate it. And if you want to leave, you can because All righty. Subject C. Calabasa school assistant principal for 256 school year. Mr. Veroo. Thank you. Um so normally um we go through a process um when we have positions that that we interview and go through the process unless um we have somebody that would request a transfer that we feel is is highly qualified for a position. Um, and so I always tell individuals um in our district that you're always your intent is to move up in any way that your um current job is your interview process for the next job that you're always interviewing for that next position.
048Um, and so in discussion with Mr. Lopez, the principal at Guam, we had a lengthy discussion about, you know, the quality of of this candidate's work. Um, and he felt very confident in what she was doing as his assistant to the principal. Um so then I had a conversation with uh Mr. Chavez and we had a discussion and um he felt very confident um in uh making and approving that transition to hire and recommend Miss Monica Deac Cooper for the assistant principal position at Calabasas. So I don't know if you wanted to share anything got a spot I know. Look at this. John, you're wearing a a jacket in May. Incredible. So, good evening members of, you know, uh, you know, like a a president who I wish would be here today because I know
049she would be super excited for Calabasas. I know she has a very big passion for Calabasas. So, um, we're thinking about you, Miss Vasquez, but, um, and to members of the board, um, I am very excited to have Monica Adelg Cooper join our team. Um, I know that she's going to be bringing some, you know, great work ethic, great knowledge, um, great relationship building, um, from her experience working with Mr. Lopez. I know that he was great, um, in in really mentoring her. Um, and I want to thank publicly I want to thank um Mr. Richard Orman as well um for for his two years with us at at um Calabasas and for all that he did. Um we wish him well with his family and um his you know his move back up home.
050But um we're very excited to have Mr. Leavo Cooper joining our team. Very very excited for our families, for our kids, for our staff members. Um and that's pretty much all that I have to say. So welcome. Thank you. Want to come up? Hey, Mr. Chavis, this board member worked at Calabasas, too. You know, I I have interesting. Put Miss Val Cooper on the spot. Yes, that's what happens. Um, I just want to thank first of all, Mr. Lopez for his mentorship and his support and his guidance. um for trusting in me for this for this position for Mr. Chavez, my new boss um for um his trust in me and and I know we're going to do a great team. I'm very excited. I'm very nervous. Um but I'm very excited for this change
051and I I I just want to say thank you to you guys. Thank you so much. Appreciate it. Monica from the board. Any questions? You're not let out the congratulations. It's No, I don't have any questions. I just wish you all all the luck. It's a tough position. I've always said it's tough to be aator at Calabasas a lot. It's like running two schools there. So, and you know that very very well. So, congrats. Thank you so much. And uh I wish you a lot of luck. Thank you. Thank you. Well, I I worked with Miss uh Monica Devalo Cooper for for many of years, and I'm happy that she got her break in in our district, and we didn't lose her to other districts. Uh she's bilingual, she's from the area. She lives in
052our neighborhood right up the block. Uh so, she's she's a part of this community. And so, Monica, I'm super happy for you. you know, seeing the struggles that you went through going to school and and holding down a job. Uh you're super knowledgeable. You were mentored under Mr. Lopez one year and you'll be also mentored by Mr. Chavez. [Laughter] You're going to do an amazing job. So, super proud of you. Thank you. We voting tonight or right now. Okay. Motion to approve the 2025 2026 certified administrator contract for Miss Monica Delgalo Cooper as the 2025 2026 assistant principal at Calabasa school in the amount of $68,477. So moved. Second. Then a motion and a second. Any further discussion? Seeing none. All those in favor say I. I. I. All those opposed? Nay. Eyes have it.
053Motion carries. Okay. Subject D 2024 2025 budget revision. All right. Thank you. Um so the uh team year that we have our budget revision. We think this final opportunity to revise our existing fiscal year budget and just to highlight the reasons of our budget when I put together the budget back in June July time frame I'm doing a forecast and employment and I'm also at that time projecting your carryover from the prior year. Why is that? Because during that time, we're still closing the prior year while we're opening the new fiscal year and it's what we call the incumbrance period. Um so a lot of our encumbrances for the previous year are still running as we close that fiscal year. Um but at the same time, we're starting a new one. So tonight's um revision
054just is to solidify our enrollment. And you could see that back in in June of 2024, projection for the general um ADM average daily membership was 3,368. And we were able to um close year at the 100th day and that's when the final figure comes in for funding uh purposes of 3,200 3,428. So a plus 60 variance in our favor. And the other um area that generates funding for us is the group B weight, the add-on count. And I projected 1,914. At the 100th day, we were at 1,968. So a plus 50. So both of those um adjustments will generate additional um M& funds for us. And that's what we're incorporating in the budget today. The other thing that I went ahead and adjusted was our carryover from the prior year to the actual carryover.
055I also take this opportunity to incorporate and finalize the federal and state project um allocations because when I present the budget to you in June July the the grants are still some of them have not been approved for the new year. So really we don't have the final amounts um tonight we have those for you. And I went ahead and did a summary. Um the first section highlights our two operating funds for M and Capital. You can see that based on the adjustments to plus a carryover, our M fund is going up 2.9% of the budget that you approved back in July. And our capital fund is going up. 4%. Not major. You don't expect major adjustments at this time of the year, but still we want to recognize anything um that increases our budget
056um or for that matters vice versa. We would have to um on the other hand in the area of grants you could see that the federal programs had um is showing a decrease of 18%. Um, and the reason why is I want to remind the board that we are done with all the esser one-time funding for the co era. So, we are recognizing that drop in federal funding and that's why you see a decrease of 18% in that area. Um, followed by a decrease in state um programs by 8.6%. Um, again, some of those um rounds were tied to one-time funding as well. So that's that's why you see those um adjustments there. I went ahead and and listed for you the final numbers that were in still in this year's budget just left over
057from SR funds or CO 19 onetime federal funding and our final esser SR3 this year we invested 45,102 and then we had two um homeless grants one mini grant and we had $3,613 left there and then for the homeless this two entitlement grant, we had 6,081 left there and uh we're not going to see any of that for next year. Those are just remaining dollars. Um the other thing that I went ahead and um take this opportunity to adjust is our cash accounts. So a reminder, we handle budget control funds funds. Then we handle some um cash control accounts, your gift and donations credit um building renewal grant which I went ahead and highlighted how much we were able to capture from the school facilities board this year and that came at $1.7 million. That's
058how much we were able to capture to enhance our facilities for staff and students. Um and those dollars went for an HVAC unit replacement for collecting on the FB. We were able to capture also um we're still working on it's a generator for another generator. It's a SMS system via electric high school. So those those are the the main projects we were able and collaborate with SFB to enhance our facilities this year. That is a summary of the budget questions. Thank you. Good job. You always do a fine job very thorough job and I know you're always trying to look out there and give us a good conservative estimate so that all in line with everything time of the year. And I know that's not easy. You're trying to project all the the new attendants.
059So, but I I appreciate all that you do. So, thank you so much. You're being the good guardian. Thank you, Miss Brown. Okay. Motion to approve the presentation uh revised or presented revised uh fiscal year 2024 2025 budget as presented. Additionally, in accordance with ARS15905G, the governing board authorizes the district administration to overspend any one functional area line item within the maintenance and operations section of the budget without exceeding the total uh budgeted expenditures. So moved. Second motion and second. Any further discussion? All those in favor say I. I. I. All oppose. Nays. Eyes have it. Motion carries. Subject E, teacher evaluation system. Thank you. Um, so this has been a committee that's been working on this uh for I don't know years, three years. Um so it's been a tool that we've uh really
060wanted to improve how we evaluate ours and it actually will then feed into other evaluations and who will be sharing this tool. Thank you. Good evening everyone. I'm very excited to be able to share this. Um, as you'll notice where we addressed it already, um, it's going to be the SEB35 development, feedback, and evaluation tool. Something that we're really proud of with our, um, standardsbased grading and reporting. Something that we expect our students to do is meet a proficiency level in order for them to know that to show that they're demonstrating mastery of a of a certain standard. We felt that it was important also to have something that mirrored um, on the teacher component. Um, something that we also learned through our personalized learning and our our comsy base over the five years is
061that they're not always going to get it the first time and so you need to help assist them and then give them the proper feedback and then at the end of it it would accumulate into their evaluation. The current evaluation system that we have we've had for quite a while and it's SCOP um and so um we we had a conversation it happened over three years. The first year, Miss Kiros and uh Mr. Shadler started with possibly tearing ideas of what it could look like. Um even it came into with compensation um where you have a level one or a level two. Um surprisingly, and I'm very grateful that teachers did not want that. Um they wanted to have those skills but not necessarily um put it in a $500 or $1,000 stipen component. So
062all of these books we've gone over with book studies over the past three years. I had the opportunity um to work with Mr. Shadler last year and develop a little bit stronger. Um we found a book that really resonated with us um with which is improving teacher development and evaluation which is by Dr. Robert Marzano which we can call him Bob. Um and then um it kind of developed from there. So you're going to see two different types, but um we did a hard copy of what the evaluation would tool would be and then we're giving you an overview. Something that over the three years I'm really proud to say and have been part of is that it's not coming from district administration or HR or just the principles. We've had a really great uh
063task force over the years. It was portrait of a teacher and then this year we thought we would start implementing. So we learned a lot about it. What do we want? What do we need? and our teachers. So, I want to thank my my uh portrait of the teacher teachers that are here with me tonight. Some weren't weren't able, but they put in a tremendous amount of work. And so, I'm just going to kind of give you an overview. Sorry, but I can't see that far. So, again, um so we just really wanted to update um our our platform. We we we have the component that there's a digital component to it. Um and so we we talked about that and how to develop it. Um we we're using the digital platform called Empower and
064that was created by Dr. Marzano team. Um something that we've been grateful to work at with empower we work with Scott Bacon um and we have over the past two years and they've been really great at listening to what we need. So it's it's really turned out to be an evaluation tool that fits the needs of Santa Cruz Valley. So we can also we can even say this is at at the point that we're at right now, we would be able to say this is a Santa Cruz Valley way of the developing the feedback and the um evaluation. So that's been really great. Um something that's that's really great about it um is a self-evaluation component. And so the teachers are going to look at the different components and they're going to be able to
065self-evaluate. So then they have a say in their evaluation. I'm at we do it by levels, the four levels. I'm at a three in comprehensible input and then the administrator is able to have that feedback and it's more instantaneous because it's digital along with the conversation in person two-way uh communication. Um both the teachers and the evaluators are able to upload evidence. How many times does a teacher have somebody come in your classroom for the 10 minutes they notice they leave a note and it's like the one and only time you sat down in your at your desk before uh and somebody happens to walk in. So they can provide evidence. I as a stu uh administrator can say I did not notice or I did not see this happening in your classroom. However, they
066can upload evidence and have conversation within the documentation that's um digital and we can have that conversation. If it's happening and they can prove it just like the students if we can they can prove to us that we that they can demonstrate mastery then that's that's a demonstration and we need to listen to that. Um, we have folios which are really I think probably the most and correct me if I'm wrong teachers but it's probably the best tool that we have. So with each component we've either created um with the help of of um Scott or it's already embedded but there's little books on how to. So, if you're struggling in an area, um, say you're a one again at comprehensible input and you really need to get at a level three, that's where the
067students come in where I can see the students are understanding and demonstrating what um, mastery is happening that then I can go ahead and have resources of things to do um, and ways to adjust your teaching to help you become more proficient along with the instructional codes coming in. But it's not trying to find from all different sources. there's there's a plethora of different folios for that. Um and then they also have the rubric. Um and then again it's competency based. Um we did decide um with the teachers input um that if you look at the original empower uh the MarzanoMies there's 49 elements that's very overwhelming plus going from paper copy to digital copy. So what we decided is, you know, we really want to start slow and then build upon so that everybody
068has that chance to be successful and start from where they need to. SCUP is very highly um important in our in our district and the way that we teach our students within here. So what we ended up doing is we took our um SCOP components and with the help of of Meg and the TLE department along with with my um my uh teachers we went through the the SCOP plan and we created rubrics and what it looks like. So we used the SCOP book and we made it what we feel is very important in teaching. We created that and so there's going to be in three phases. So we have 1 A we would use our sheltered instruction observation or SAB with the components and there's eight of them. Then 1B will turn into Marzano
069competencybased uh elements and there's about 10 of them. And then once we get to to that next part um then we have the classroom management and organization. So I just lied to you. I'm sorry. This is for the the first one. I apologize for that. But these are the different components that we're using in the evaluation tool. Sorry my I went ahead of myself. Here's what the levels are. So we would use um for uh step one or the the first year be first and second year teachers or teachers who are new to the district um with little or no experience to SCUP. So that still gives us the flexibility where we've had teachers come in that are not from our district but they understand SCUP. We wouldn't put them at a step one because
070they've already mastered that and we would put them at the next step. So if you look at at step three, third-year teachers or teachers new to our district with SCP experience, they would start there. And then the remaining teachers who have already demonstrated proficiency in level one and two, then those would go into implementing the eight components and they have to show that with a demonstration of a three or four, which is proficient, highly proficient. Um, and then they would start going into the elements and they would select not more than three or four because it is something different. It's all good teaching practices, but the what it would look like specifically is going to be a little bit different. So, you can kind of see here what these look like in what we are
071having. So, overall, if you were to open our our um the empowered document uh online, you would see these in different colors and so they would be responsible for that. It's the only thing that they would be evaluated on. So, level uh one, year one, we broke it down into a small section. So you notice that there's even with section 1A the SCOP components there's only four of them that are being implemented at that year at that time it's going to be lesson preparation comprehensible input lesson delivery and review and assessment and we felt that those four were like the really solid components of a new teacher um or new to our district in in mastering those. Then we would also have in section two the classroom management and organization we would use the four
072establishing rules norms and SC uh SOPs managing the behavior organizing classroom and learning materials and then handling disciplinary um matters. Part two is already in our current evaluation tool and we feel you need to have those classroom management and organization is very important in order to to teach the the lessons and have the students understand them. um level one, year two. So they already have that first level. Then we would go into the next section of SCUP and it would be building background strategies, interaction, and practice and application. That's a little bit more in depth and it has um ways and and strategies that might look a little bit different for different people, but we really focus on those four because they've already mastered, if you can see the in gray, they've already they have
073already mastered those. So we're not going to have them again um assess them on that. we're going to move on. And then again, we would still keep the uh classroom management and organization just because it's such a strong component. Uh level two. So if they they already completed that part and they felt they were at threes or fours and when they were at three and fours in those areas, then we would move to level two. It's not based on years, it's based on proficiency. So then you can see we would do the entire um eight setup components and we would keep the classroom management and organization there. And then when you went to level three, this is where we felt and we looked through all of them. Um when we created these and looked at
074them, we really uh focused on what works for our our what do we have as district initiatives which are embedded. um what are things that we really want our our teachers to to um work towards and how can we make the classroom the best experience for our students so that they are are mastering their their skills. So that's where in the green color we have um the 10 and that's going to be providing scales or rubrics in a CBE classroom. We already have those. We want it to be purposeful. Um tracking student progress, celebrating success, uh engaging students, supporting group interaction, group support, demi demonstrating with itness, enhancing student agency, reflecting on learning, and utilizing long-term projects. Um the teachers went through these, the TLA and the principal. So we've had different sets of uh
075meetings and conversations and presentations in all different areas. And these teachers um they've been at, you know, they've implemented triing it out. There's no harm, no foul, but they want to try it because we can't approve something or say this is going to work if it's not working for a small group. We don't want to implement something without knowing what what the benefits or setbacks would be. So that is something that we decided um that we felt as a as a district um we would be able to have and it it supported what we're doing. Um so the development and feedback process um remember it's it's a whole year through the evaluation is at the end but culmination so the development when we first start at the beginning of the year um they'll the teachers
076will complete a self- evaluation using the rubrics and that's already in the um empower program that we have. They're going to set goals based on their self-evaluation. Then they're going to have uh the teach and reflect using folios. And step four would be uploading evidence, recording feedback, and view feedback from admin. So as much as administration tries to get in currently into the classrooms, it doesn't always happen with full lessons, but they can pop in and out and then they can quickly like upload like on their phone or their their laptop and they can kind of put in what they saw based off of what the goals are for the teachers and have some interaction. And it it it creates a lot of uh conversation um that's purposeful and it allows the teacher, you know,
077if there's an area for growth, the administrator would be able to talk to the teacher and then also the the um instructional coach will be able to come in and assist in more depth. If they're really good at something and that, you know, maybe they're teetering between the two and three or the three and the four, then they can upload that evidence to show this is why I'm demonstrating it based on the rubric that's already provided to them. they don't have to create that rubric. And then the summit of evaluation component, you can see section 1 A and B, section two and section three and the points that that go along with it. And this is something that was developed. Meg did and her team did a great job with the principles. We really talked
078about what for the point system and how do we show what's the most versus what is something. So we we did choose for instruction learning. It's it's a larger component. So it's 12 points. Then we talked about eight points being classroom management and organization and student achievement data being the five points. It's very important but we do know the others hold weight as well. Um and then you can see what's highly effective, effective developing or ineffective. And this is very similar. Um well it's what we had besides the point system on our current evaluation. Um and this is also something that will be recorded um to AD through HR um on what area where the teachers are based on school sites. Um I'm going to read from here but I just wanted to one of
079the exit tickets that um I asked some of my team members um in the portrait of a graduate um I won't read all of them but um one that was great from the high school Mr. more. The new evaluation tool will give teacher greater power in their evaluation. The fact you can download download, excuse me, evidence to show improvement gives you a more significant influence on your assessment. The folios are an excellent tool for teachers to know what is expected of them and provide them with direction on increasing their scores. A significant part of this evaluation is that it carries over year by year so you can build your assessment. Sometimes it takes a few years to master an area, so this is a great tool to keep moving forward. Um, I'll let you read
080the rest of it. It's a little lengthy. Um, and then I wanted to point one out. Um, I was um, excited to hear I do have Miss Van Hassel. She's a middle school teacher and she's this is the first year she's been in this district. Um, um, so I'm just going to read hers. As a new to the district teacher, having a simplified system that allows me to easily track what I'm working on, what I need to improve, and how to do it is a dream come true. It's easy to say that most teachers are overachievers and this will help us all grow. My ma main feedback was simplifying the domains and elements which has already been implemented and fixed. Having them aligned with the SC with the SCOP allows veteran teachers to become familiar
081with the program and new teachers to not become overwhelmed. Furthermore, having it self-paced from your own progress allows for the process to feel relevant moving forward. I would continue to take feedback from teachers, both new and veteran, when rolling this out and adjusting as needed. And that's what I want to emphasize as one of the most important things that we've really done. Um, it's very exciting when you see this to open all 49 elements. Um, but that is very overwhelming and so we really tried in this this new that we are um scaling it down. people are familiar with SCOP. Um, and so really it's a combination of rolling this year out if approved that we would continue the growth of the teachers. However, scale it back where they felt comfortable because they're going to
082have to new and new learn a digital platform understand that kind of play with it with the administration and our instructional coaches assistant um along with they're going to be leaders next year at their sites um to become familiar while still moving and growing. And that was really something we wanted to listen to um with that. So I'll briefly show you if you could um pull up the draft. This is just a the um paper copy of the evaluation tool. Um we really kept it as um we really just revised what we have and added what we learned and what we would like to move forward. So you can kind of see it has the evaluation system. It talks about the definitions, um, what pages are where. You can keep scrolling, Audra. Thank you. Um,
083the definitions, the purpose, um, and then here's where I kind of want to show where it's digital. So, Audrey, if you could just click on like lesson preparation for me. Oh, it's not going to work because it's a I sent it to Well, if you clicked on that, I apologize. Um, if you clicked on that, you it would open up and it would show the rubric. And what I think is really great about this is the rubric includes what are you good at, a one or a two. That's something that the teacher can do. When is that crossover? It's a three and four or what can the students do or tell me if I ask a question to ensure that what the teacher taught is actually transferred to the students learning. And I think that
084was one of the best ahas and maybe one of the scariest things for some of the teachers because they're like, I got a two. I've never gotten a two anywhere. Like that's developing. What does that mean? And so really understanding that the evaluation tool and that's why we really wanted to make sure that it was a development feedback and evaluation. Not everybody knows everything or the third time. Just like we tell our kids, it might take one person one time to get it. it might take another in two different ways until they do get it. So, that was something we really wanted to differentiate and to to know just like we tell our kids, it's okay if you don't know yet. We're not letting them stop there, but continue to assist them to move forward.
085And I think that's the biggest thing of a connection, my apologies, is with this evaluation tool. Um, we're allowing these teachers who are really good teachers, ensuring that they transfer their knowledge of what they've spent so much time in lesson planning and developing and working um that that transfers to the students effectively and ultimately them becoming better teachers and allowing our students to progress even further which is going to hit positives in in many directions. So, if you scroll down a little bit, everything that is blue is linked so you can see everything. Um this is the summit of narrative is needs to be included. So that's where the principal would be able to to work with that. Um if you scroll down and then um this is where um the principles and the TLA
086department really kind of differentiated and and worked with to make sure it was fair and equitable and they felt comfortable as well. Maybe you scroll and then that would be the the final um so we we kept it you know the statement of asurances and everything with the signatures. Um this will all be done. We've spoke to um Scott once again. This is going to he's really good at the coding and the back end. Everything that's put in between the teacher and the evaluator is going to aggregate from the beginning of the year to the end for the overall score. So it's not a one time I got into the classroom. I'm giving your evaluation and this is what I'm submitting the documentation. It's really the growth from the from the beginning to the end
087and it all continues. You still have your formal observation but you have those informal that are actually going to go into consideration for the final document. This document is on paper because we'll have that to keep in their files. Um but primarily things are are digital so it's quick access for Thank you. I love talking. I'm sorry. No, no worries. Questions? Um, no, just some comments. I I, you know, looking at this, it looks like a lot of work went into it. So, we definitely appreciate that. And, uh, you know, I'm I'm I'm a huge fan personally of the self-evaluation and goal setting, you know, so I think that's huge. I like the feedback mechanism and, uh, digital, right? That's Yeah. No, that's great because it, like you said, it's access. Something doesn't get buried
088under, you know, pile of papers and everything's printable. So if they do prefer hard copies, we can print anything up. So Oh, good job. Thank you. Yeah. Uh here on the second page where it talks about definitions, continuing teacher, is wondering why we put a certificated teacher instead of just a certified teacher in other lines. I can change that. Yeah. And then when you read a little farther, it says um for a significant portion of three consecutive school years and has not been designated the lowest performance classification for the previous school year. Shouldn't that read from the previous school year? I can make that adjustment as well. Thank you. Thank you. So that's just minutia. That's just small stuff. But on a I was just thinking if I were a principal or an evaluator, I
089would really like this streamlined because Mr. Ordugo I think that I mean you've done this before. You've done plenty of evaluations in your life and I think a lot of people walk into the rooms and they have this long list of things that they check boxes. Sometimes it distracts from just taking a look at the person performing. There's just so many of them. And uh I could give you an example of how you could streamline things here. For instance, in section two where it says classroom management and organization components, feedback rubrics, like you have disciplinary matters. And then you have rules, norms, and standard operation procedures. But you know, when you turn in your syllabus at the beginning of the school year, you have to turn in what your classroom management policy is. I think
090it's still the case when I was there. You guys required that of me. And so that's one you could just get out of the way and you could focus on does a person have control of their of their kids. And so what I'm trying to do, Mr. Lou, is streamline it so that make it easier for the administrator to walk in and not have to go through such a long list of of different things. I think it really makes it hard and it takes away from their ability to just honestly or to just observe it. You know, you go in there and you have your head down and checkbox, checkbox, checkbox. So, I would like to see this streamlined if if possible. I know a lot of work went into this. I appreciate it. I
091know you guys did excellent work like Mr. Guerrero said, but I'd like to see it streamlined. So uh and one other thing because I've always thought about this like for instance uh a colleague like Celia Cananan you remember her and a lot of you in this room remember her and the things that she did I would like to see us look at the person on a bigger scale like not just as this machine in a classroom I mean when she ran drama she didn't just run drama she ran a drama program so when you look at all the things that she did outside the classroom that contributed to her drama that the the influence that she had on the kids. I don't know Mr. how to say this but like isn't there any way to
092have like kind of bonus for people that do stuff like that? Sure. Mr. Beach would agree because he was a coach and do so much for the school and it's a nice way of recognizing the the people that are doing extra for the district without having to pay them. It's just like nice way to give them a little bonus for the big things that they do outside of that. Right. Are you talking financially or are you talking No, no, no, no, no. I bonus on the evaluation. Yeah. And and those are are separate. So like the extra I mean it's it's co-curricular but uh so coaches receive an evaluation for coaching or board. No, but like say Okay, so let's get away from coaching then. I knew I shouldn't have said that. But let's look
093at Miss Canadam because she wasn't a coach, wasn't a drama coach. She did all this extra outside of the classroom and influenced these kids. They have some of some of those people are some of the greatest teachers that ever came through the schools to show all their passion and the work that they do outside of the classroom. So, I would like to see us to have some kind of way to reward them for the extra that they do and and we're recognizing them as a district, too, which is nice. You know, they say, "Hey, wait a minute. you know that they realize I'm doing this additional school. I don't know how you would do that guys. I really don't. I don't have any any way of doing it. But I'm just throwing that out there
094thinking it would be nice to recognize people who do other academic stuff for which we don't pay them and yet they create a program in the school. Yes. Do have stipens. So for example, Miss Mary Tact is um the band director. She's also the band teacher at Quatimi Middle School. Um and she does get an additional stipen for the outside work that she does along with um add like Mr. Johnson gets a stipen for doing outside work with that. Um I can't say how it worked with Miss Concan. She's phenomenal. I was in her drama or it was drama then it's theater now. Um but we really do and we've even looked at all of the stipens that we have. We did that in IVB as well and the principles um with site um stipens
095were able to talk about um academic and coaching. So that's something that we've worked on in HR and with our our administration and in the business office and management council. Um but if you wouldn't mind, can I just read what Miss Tapped? Yeah, but before you go on. Okay. I'm not talking about financial stuff and giving a person uh a stipens and that kind of thing. I'm not talking about money. I'm talking about the evaluation instrument. How can we give them some kind of bonus to recognize for the work that they do? And the thing that we would have to review is is that u statute is controls majority of the future valuation system. So I'm not sure how we'd be able to incorporate a a bonus structure of Yeah, I don't either. That's I'm
096just throwing it out there. I'm sorry. Can we go back to the slide where it has the different years? Something that has been talked about, you know, the the right uh the different levels. So, when you got to level three, um you wouldn't have to do all of those like the colors. You would be able to go to see where it says optional in the in the purple and in and the I'm sorry, the maroon and the purple. It says it's optional. And then the green there's 10, but they wouldn't select all 10. So once they demonstrate that it would streamline it to exactly what they need or what they're choosing to improve on. Um and that is much simpler and then they would be able to upload their evidence to show their demonstration. Um
097no matter if it's in the classroom or if it's outside and then with that data um we would be able to recognize you know what what they're doing as well. um just in this evaluation um the summitive that you're looking at it's only the one time but we do now have a summitive evaluation and they're they're all of the man can you tell me how many SCP on section one in the current in the current evaluation current one I think it's 26 yes 26 plus the data and the other um so we really were trying to streamline line it of what they needed. Um, so I that that was that the paper copy that I showed you second is just what's going to be given to HR for documentation in their files and what we
098upload to ad on this part here. This I like going back to classroom management. This could all be reduced to one thing. Does the teacher enforce discipline in the classroom? Period. And one second. Then academically there's number three says organizing classroom and learning materials. But yet when you go back up to two from section 1A instruction learning, you have uh lesson preparation. Well, those are kind of redundant. And I don't know that that one really needs to be there. What what I want to do is I want to see it streamlined so that it makes it very easy for the evaluator to just go in and have to just things instead of there just too many check boxes and too much for them to have their head down looking at all this trying to look
099at the person and check off all of these boxes. I think that it's tough it anything else. I want to hear what she had to say. We've talked to the the principles and we've talked to the teachers. Um I don't know if any principal wants to say anything. If I can interject, I think it's a a living document. It is absolutely as we move through uh changes will probably be made. Yeah. And with Mr. Amidas, what what I would do is look at the document, get a hard copy, make your comments, and uh give it to Miss Cabrera, and she'll give it to the teachers and, you know, uh take your uh ideas and see see if they can implement them and uh we move forward. Yeah, I would like to hear what the principles
100have to say. Sure, that sounds great. I would like to hear what you guys say. What's your what's your input? What do you like and not like? I would love to hear that. See, it's been um for me personally, I feel like this is really going to help my efficiency and the manner in which I'm able to provide feedback to teachers. I don't feel like there's a bunch of boxes. I can pick and choose. So, if there's one component that I'm focusing on or I see the teacher really shining in that area, then this enables me just to give feedback then and there in that particular one and immediately. So, I really appreciate that. So instead of like our informal walkthroughs where I have to go back and write everything up and it just just
101gets really bogged down with all the paperwork, like the magic is all at my fingertips. So it feels like a huge relief for us and really in our efficiency. And I did want to point out, I know like you really do have to hone in and look at the components and just the description of them. They may seem a little redundant, but for example, that classroom management, that piece is of course how you manage your classroom and your classroom procedures, but then you have your disciplinary action. Is that schoolwide? Are you following your discipline procedures? Are you implementing the referral? So, those are significantly different. And we do want to hold them accountable in both of those ways. So, I know it seems like a lot, but it really it feels like we get to
102personalize the experience for teachers. I feel so like I literally gasped. I was absolutely excited. It was a visceral response because I feel like all the struggles I've been feeling for the past 13 years. I finally have a tool that I can really do my job and be more effective and help teachers be as effective as possible. I am ecstatic. I'm grateful to all. Wow. You make it sound like it fell out of the skies, you know. That's how I feel. But that's truly how I feel. So, I'm super excited. Thank you, Meredia. And if I can add something, I think one of the things that we truly truly appreciate with this whole process is the feedback from the teachers. I think, you know, so so many times we kind of just make these kinds
103of decisions without the feedback of the teachers. And I think the teachers um their their input both going from teachers that are brand new to our district to teachers that have been here for a while, being able to provide that input and those check boxes. Like quite honestly, I kind of feel like the the tool that we have right now is a lot of checkboxes. Um, and it's a lot of it's it's it's it's not that two-way conversation is what I I truly enjoy about this this this new tool is the fact that it's going to go both ways, right? They can show us and you know, ju just like Miss Cavetta mentioned earlier, you know, we may go into a class and just see the first part of class but not see that something's
104coming around at the end of that class. So being able to have that two-way conversation and it's not just the opinion, you know, because sometimes that can quite honestly I know that comes up that can be the opinion of the administrator, but I think being able to have that teacher go us have that dialogue back and forth to have that conversation so that so that we're all on the same page. And I think that that allows us to really provide what we want to have as this tool. And what our goal is is not we don't want to be the police. We want to be we we we want to do whatever we can do to support the teachers to help them improve. At the end of the day, that's the goal of the evaluation
105tool. And that's why the whole name is is is is being looked at different because we don't we we're not here to get teachers. We're here to try to work with teachers to provide that support so that they can be the best teachers possible. And I really really appreciate that to conversation along with everything that you said. So, uh that's where I feel like it's it's it's important for me to to say that piece of it as well. Thank you, Mr. Ch. I'll share my uh my feelings. I remember when Mr. Shadler talked about this evaluation system. Uh there were 10 categories had 49 subcategories. I remember remember saying to Mr. Sheper respectfully this sounds like George W. Bush uh fuzzy math here like a simplifying my life. What teacher is going to upload 49
106artifacts every year for their evaluation? But that was my first thought. that teachers don't have to upload 49 artifacts. They can pick and choose and customize what they want to work on based on what they're working on improving in their classroom. Uh so that was my takeaway is teachers don't have to upload 49 artifacts or I don't know remember if that number is accurate. Correct. Okay. It stuck in my mind. Uh, it's teachers working on what they need to work on, working in conjunction with the administrator, helping them figure out the things that they need to work on if needed. So, that's that's my my feedback to you, Mr. I just want to say that police I'm not interested in anybody being a policeman and arbitrary. Well, of course, we want people to be objective
107about everything. So pushing that aside, I still read that there are redundancies, but I'm going to listen what Mr. Beach said. I can bring it back, read it, and then show where the redundancies are, and we really need to streamline this. I still think it could be it could still be a better instrument and much quicker. You go in there, and I don't like to see people with their heads up. And then I was pretty surprised. We can pick and choose whatever you want from this list. So how does that go? you can pick once you it goes back to the self-evaluation. So when you have the mastery of that and the administrator has seen that as well. Once you're at a three or a four, you don't have to do it again throughout. You
108don't have to go back continuously during that year. Um so that would drop one off. Um, and if there's ones that are low, they're a one or a two, then we know those are the top priority areas that the teachers need the focus on. And so we would we would work in those areas using the folios and then that feedback between um the administrator and the the teacher. Okay. There's also some fluidity as far as like if you have a teacher who's mastered those, but then maybe a following year or whatnot happens to kind of regress in that area, you can add that area again. Or on the flip side, if the teacher has certain components depending on their level, they show you that they're demonstrating like really, you know, hitting it out of the
109ballpark and a different component that's not necessarily at their level. We can also we have the the abil I'm sorry, the ability as administrators to add that component. So there is just this beautiful fluidity to it as well. Thank you. Yeah, my turn. I'll keep it short because I know we're running long. Uh thanks all the teachers that was involved in ta t t t t t t t t t t t t t t t t t t t t ting made uh this uh um uh evaluation tool to tool for Santa Cruz County, our our district. I know uh three years is a lot of work. So I appreciate you guys for putting in that work. I like the way it's set up as far as level one teacher. You know, it just
110teach a good lesson. you know, introduction, uh, your lesson, your closure. Second year, they get into more of the back building background. So, it's sort of scaffolding and allowing that new teacher or first year teacher just to get their foot in the door and and don't have that anxiety of you got to really know our culture and build this background. So, I like the way it's scaffolded. And I like the way uh you can upload evidence and and going back to Mr. Amidus, you know, how can Miss Concan or Mr. Amidas that runs a German club upload evidence about his mastery of a standard. When I went to Germany with them, he had a a worksheet with the students. Uh he could upload that and say these standards are being hit and these standards are
111being mastered. And so that upload sort of uh uh takes in I I know what Mr. Ramus was saying, you know, they do so much out of the classroom, but she can also or he can also upload that evidence to show mastery in that standard. So, uh like like any evaluation tool, as we move along, you know, uh we add stuff, delete stuff, but I I I want to say thank you again to all involved for uh creating this rubric. Sure. Okay, here we go. Motion to approve the presented Whoops. So, hang on. We're down here. Motion to approve the Santa Cruz Valley Unified School District 35 teacher evaluation system as presented. So, move second. There's been a motion and a second. Any further discussion? Yes. I'd like to say so if we could if
112I see things and I can change it and bring it back to you, Mr. Thank you, sir. Thank you, Mr. Remix. Uh, all those in favor say I. I. All those opposed, nay. Eyes have it. Motion carries. Thank you, M. Thank you. Subject F, uh, Santa Cruz Valley Unified School District policies. No, update. Okay. Subject, uh, G, propose and prioritize topics and possible dates and times for future board meetings. The list is is there. The only thing I would request um we have one meeting this month and then contact the board with a possibility of adding a special meeting for hiring just a teleonic morning meeting. Um or it could be an afternoon if that works with the the board. But I will schedule send an email to that. Okay. Want to give you a
113heads up. I want to say Mr. Lugo that I'll be gone as like usual uh from the 27th May 27th and I won't be back till the 11th 12th in there. So yeah, this this would be I was wondering if you could please do something so that I could because for me to attend a governing board me I think I did it once. Yes, the time there's a nine hour difference. So kind of hard. Yeah. And we we'll work on on that when you're how the this would be just a special meeting like probably May 20th would be the time. Also I want to remind you that there's a possibility that I mean tonight we we have a quorum, right? But that could also be a threat to that meeting because of the circumstance. That's
114and that's why I'll look and see what and I would like to help you. I just want you to know that. Thank And that's and that's uh why whether it be afternoon or morning, whatever works, the board will I'll schedule some options and send that to you. Appreciate it. Okay. Thank you, sir. Uh Mr. Guerrero, do you have anything to future topics? Nothing, Mr. I have none. Thank you. I have none. Okay. Consent agenda. Uh any matter on the consent agenda will be removed from the consent agenda and discussed as a regular agenda item upon the request of any board member. Any board member need anything taken off the consent? No, I'm good. Motion to pro uh to approve the consent agenda as presented. So moved. Second. Have a motion and second. Any further discussion?
115Seeing none. All those in favor say I. I. I. All those opposed? Nay. Eyes have it. Motion carried. And I think we're done. is now adjourned at 6:40.