001all right in this video I want to go over the requirement or the need to record your Google hangout to me in order to have proper archiving and accountability and for the the Google Hangouts meets to properly be shown or properly be archived in the district vault which is our backup to that we can later pull from if we have to verify or access information we need it is imperative that teachers when you utilize Google hangout to me that you before you start or before you begin the session that you record that you set the session to record so I'm gonna this is the same whether you schedule it in advance whether you set it up as a live stream or whether you do it on the fly using the give the hangout to meet
002interface I'm gonna use the on the fly as the demonstration here but the process is the same for all three it doesn't matter it's done from inside the Google Hangouts meet interface so I'm gonna go to me google.com and I'm going to start a meeting I'm gonna click continue and I'm gonna start my meeting I'm going to shut my camera on my microphone and I'm gonna join now in doing so as with as with any unscheduled meeting you get the option to add people when you first log in but the first thing you should do whenever having a Google hangout to me is come down to the three dots in the lower right hand corner and choose record meeting the recording you'll notice in the upper left you get this dialog saying it's recording art
003starting to record and then it'll go red letting you know it's recorded what this does is when you are done with your meeting when you end your meeting so when you either choose to end or leave the meeting or the meeting itself is terminated by all participants leaving that recording gets saved automatically to your Google Drive that recording is then automatically uploaded to Google vault which is our archiving software that keeps all a copy of all of the files emails hangouts chat logs all the stuff that you guys do or that is done in the district is saved in this in this Google vault and hangouts meat is a little bit peculiar in the Senate in the way they in order for them to be properly archived in the vault you have to turn on
004recording and that is something that is done when the meeting is to set up so for your protection for your students protection it is important it is very very important that when you start a Google hangout to me I'll any live session whether it's livestream whether it's scheduled in advance when or whether you use the on-the-fly method using the meet Google comm that you come in get your screen set up the way you'd like come down to the three dots and choose to start recording when you're ready to end three dots stop recording and then end the call in doing that it's going to create a file in your Google Drive automatically for that event or for that meeting when that file is created in your Google Drive it is automatically a copy is automatically
005created in the Google vault so that the district has an archive of that session so if there's ever a question about that meeting it's all stored seamlessly in that Google platform I don't know that it was perfectly clear in my initial videos how important it is to go in and use or to turn on that recording functionality from within the Google meet Google Hangouts meat interface