001yes I will get you a paper copy [Music] we are live I just want to test the audio but YouTube's being a little sluggish today oh there we go okay we're good we're live you are great to start hey everybody let's go ahead and call to order at 6 30. uh we'll start with the reading of the Open Floor meeting statement New Jersey open public meeting law was enacted to ensure the rights of the public that it's noticed up to attend the meetings of public clouds at which time any business affecting their interest is discussed and according to the provisions of this active Board of Education policy 0.62 for education for about Brook has caused notice of this meeting to be posted in the board office and at Brown Brook High School and mailed refracts
002to The Courier views bound referral clerk southbound for a board of education and any person who has requested individual numbers please stand for the questions of the United States of America under God indivisible with liberty and justice University Mr Bell here awesome here this casino yeah Bruce Lima yeah Mr mint house here Miss Wilson here president you have acquired from president this evening thank you sir all right we have um an atypical item on our agenda tonight it's item number 1.5 we are actually going to formally adopt uh the resignations of the old Patricia McConnell and Michelle DeFazio so I'll just read the um resolution here whereas Trisha russomano and Michelle DeFazio were members of the Bound Brook Board of Education and whereas we have correspondence from Ms Russo model on October 10 2022 and
003correspondence from Mr Fazio on October 10 2022 both received by the board secretary each of these individuals communicated that they were resigning from their respective position as the Board of Education member effective immediately and it is hereby resolved on the 12th day of October 2022 that Bound Brook Board of Education accepts and recognizes the resignations of Ms russomano and Mr Fazzio effective immediately so I don't think we have to move or vote anything other than that is that correct Bob okay so just for everybody's reference officially now the seats that we probably buy Michelle and Trisha are bacon um we will be moving to post those to make sure that the public understands that they're available I could believe that posting goes live tomorrow and then we will entertain any available candidate to replace them
004if you know of anybody in within the community please do encourage them to contact Mr gorsky to submit their letter of interest otherwise we will react to those as they arrive oh um for my comments even both I'm sorry I'm sorry I would like to thank them both Michelle my boys were in pre-k but now but both for their service [Music] um any other comments or questions about one five all right um for president's comments tonight uh again as I attempt every meeting I will try and be brief sometimes it works out better than others this is really intended to be our discussion meeting tonight so I think we had a really great set of introductory last week feels like so long ago it was just last week and we have really great updates from
005each of the chair people uh for this evening um I don't want to steal any of their Thunder but a very very productive discussions looking forward to the full board receiving those updates now and asking any questions that they may have and I think with that we will move right into the committee updates let me just go in order yeah either three okay going first yes that's fine great okay so um I apologize nothing could go for one second I went right past number two which is our surprise listen I thought that was the news he was like yes I got blew right past it board uh little boy the four weeks of school everything is going well our teachers and students that I found their group I've had the opportunity to visit each school
006probably twice now and go into a lot of classrooms uh outstanding lessons teaching and learning going on so I have committed teachers and tell them to keep up the good work administrate as well getting the support that they need in addition to that we had two events uh that were noteworthy first we had our robotics uh showcase at the Bridgewater Commons where our two of our teachers uh Mr Houston and Mrs belly our new last name organized and implemented a tremendous showcase where there was a tremendous amount of activities for the community everything from making robots to blocks from two-year-olds it was an amazing event I got to take my kids it was something that was tremendous for not only our students but the community bring everybody together so I want to commend uh excuse
007Mr Houston and Miss Valley and also Epicon our partner who really gave them oil support and looked like to me an open check to make everything happen making an outstanding event for our community so I want to commend it for that we also had our njpers along with edicon who came in to partner with us at our schools to create murals to work with kids it was an amazing thing to see the people from the company come out work with our students to make our school a better place and it was a true example of what a Community Partnership is about so I want to thank NJ cares everyone who came out for an outstanding contribution to our community and let them know that we look forward to working with them again in the future
008um and those are the two activities that we have so that I think and concludes my report Mr President very good thank you okay um so the first thing is regarding professional teachers are have been given the opportunity to for professional development through uh Google Brands um I don't recall how many hours that is but there there is opportunity professional development with this grant um in addition to that um in continuing support of professional development uh the district is starting an Initiative for for professional development that is more um where teachers have have uh have the the I got the opportunity to be able to look for um for workshops that are more geared towards like towards their specific interest or their area of specialty and so um they'll be able to do these hours
009outside of the school um to be able to count um towards the professional development hours that they have to have every year so this is something that was reported that you know the teachers are seems to be um taken advantage of or wanting to to do this as as now they can really look for things that are again more towards their area and more specific to their need um going into our English language Learners and the ESL based on the number of students that need ESL services there is we are looking at believe and hiring that we need to hire two new teachers one at Lafayette and one at Smalley the one in Latvia is to help reduce the case load that is currently already there and then the teacher of course Molly would be
010to provide both the bilingual component as well as the ESL services um I know that has been a many big challenge um not only this District but around the state in terms of finding um teachers and again more specifically when it's um relating to an area that's ESL or bilingual teachers the district um in an effort to to help with the high percentage of bilingual students in the district every teacher is trained in shelter instruction which is uh basically to support students in a bilingual setting to provide support and how to when they're providing instruction to provide it in a way where the child is able to um you know the vocabulary is uh reviewed more again geared towards those students who with the um that are bilingual um and we currently have bilingual from
011kinder through sixth grade um that's the ESL and English language and the district was awarded uh two Awards um one by the new by the school boards the work placement award for the CTE program um and then another one by the New Jersey public relations is the new District public relations um they received the district received that award for the video uh found to astound and I believe that was it that's great if I could just make one comment before we get into questions and other observations I think one of the things that I was most impressed by having sat through all the committee meetings for this round is how many of the touch points we were able to identify and refold the committee zone so you've heard some of Edith's comments about educational resources
012and what the education committee is focused on in terms of making sure that priority wise our students have what they need those same thematic elements will also appear in some of our comments from the HR committee and were considered in the operations committee when it comes time to figure out whether or not in budget or we're making alternative decisions so I just want to reinforce the interconnected nature of some of these items and call out to you guys to look for those themes as you hear more so maybe we want to take comments or questions Mike any questions about the education committee sounds great thanks Lisa yeah and I'd just like to add that I think this format is super helpful um just to hear everything that Edith explained to the group it's really really
013helpful so awesome all right I'm gonna go to governments please okay so governance uh we started out running through a few different versions of a charter for our new committee forever which I believe Lisa is going to be chairing is that right Lisa um the communications and Community Relations Committee that is right okay uh we picked one of the three and we I actually got them from Gwen um she was Gwen Thornton she was nice enough to pass on a few from some other schools that she works with uh we chose one uh we passed it on to Lisa to you know use it her committee to test it out to see if it needs to be revised in any way anything added anything taken out as far as their charge to see how that
014works for the next three months because they are currently an ad hoc committee so they have some some flexibility right now before we make it an official board policy so they can they can test it out and see as they're the ones who who need to you know do it day to day and week to week they should really have final say on exactly what's going into that Charter so uh they're going to be testing out for the next three months or so and our plan right now is to make them an official standing committee I believe in January right when we reorganize okay um next one's uh we have been talking a little bit about making our district goals a little bit more physically visible to the community whether that be here at meetings
015or in other places maybe perhaps in the board offices uh in the schools but one thing that we are talking about and I hope you understand what we're talking about here is maybe at our meetings having one of those stand up kind of like flip thing where the the board goals would be posted at our meeting so that everybody could see them so that we can see them as well so that we kind of remember as we're going through things here ultimately where we're headed and what we're trying to do with every decision we make so we just want to make the community more aware of our goals year to year so we're in the process of having that printed up and figuring out exactly where and and how we're going to do it but
016that those should be visible hopefully very soon right now yeah okay and I think Dr Freeman was taking care of it right you're on that okay I think I mean I don't know who who eventually ended up taking the lead on that okay um then we went through some policy updates quite honestly I don't want to bore you with all that it was a lot of boilerplate stuff the only one we kind of had to table was a little bit on the dress code because there's a I believe a dress code committee that's going to be discussing that one so that one couldn't really be finalized and moved forward for us to vote on um some of our dress code language right now is a little bit archaic we have some gender specific stuff in
017there that we're probably going to remove um but that's all really for the committee to discuss when they meet um and by the way I didn't ask at the time but I'm not sure who makes up that committee honestly so there'll be teachers from each School representatives from each school from uh Market to both marketing units tested on the committee so that everybody has input okay um the other stuff was was smaller we we talked about how and you guys got it I hope that we want to send out the the board the meeting agendas a little bit earlier I hope you guys got the pdf version that Dr Freeman sent I believe on Friday and uh it is you know not an easy to read format I think it was 38 pages but it
018gives us a nice preview of what's coming up so that we can ask questions ahead of time um just be aware that when you get that obviously because it's on a Friday and we don't meet until Wednesday there could be some changes between that Friday and that Wednesday I'm sure Dr Freeman will make us aware of those if there's anything you know substantive that we really need to know about before we vote um but look for those on Friday for a preview which is something we've been asking for for a while so we would definitely appreciate it as a committee that that's that happened so quickly and the last thing that we talked about very briefly was um we are going to be getting via email um any notifications of what we're calling School situations
019um as we have gotten actually over the last week or so if there are any kind of um emergency things like unfortunately you know these things happen like Bond threats and accidents and evacuations and those things and we just ask which I know you know but just to say it again please do not reply all because that's something not with this particular form but in the past we've had some issues with so just remember not to reply all when you get those if you have any questions reply directly to Dr Freeman and he can answer your questions and if I missed anything let me know but I think that's all I had any questions for any I know maybe we should do questions like as we do each item I don't know I don't know
020anybody have any questions oh I know there's six items rapid fire it's okay okay all right no questions HR is up Joanna okay um so we met on the third to talk about agent surveys open positions and Personnel needs and with respect to the exit surveys we discussed being proactive and staff satisfaction reports um in addition to the exit interviews um would the district benefit from poll surveys for new hires to ensure satisfaction within the district allowing an opportunity for dialogue between staff and admin some general timelines regarding the pulse survey were discussed for example 3609 through six and nine month marks and while the focus and area focus with no specific plans or discuss were endorsed by the committee the admin team alternatives to the current practices for consideration um committee reviewed the current
021open positions and where the district isn't trying to fill them this is the same report slash spreadsheet that we got in our weekend report we received of the spreadsheet outlines are open positions along with some historical perspective on how those positions can be vacant as a hypothetical example a new higher accepted a job in the district but an opportunity closer to their home became open and they too herself orthod Dr Freeman regarding that um and then the third Personnel needs are the state aid money that we receive was greater than we the committee discussed ways to use the money to bolster our most in need departments our new admin team is not just filling a budgeted open positions they're actively evaluating what the district needs this has translated into some budgeted open positions being eliminated
022and reallocated to departments that are considered in need with a Focus right now on CST ell and supporting services um this is something that would level out over time and the committee in the board should continue to expect overall the consensus of the district and staff has been positive and the new year has started off with a very positive and upbeat attitude and I'd also like to add that the negotiation committees have reached an agreement with the Ada with details to be discussed and we're looking forward we're looking forward to moving forward love it yeah so the only thing that I would maybe add or elaborate on has to do with the reports that are being received related to HR information so as Joanna mentioned the HR committee reviews those in detail we walk through
023them with the administrators but we're not exactly looking at different so my question to the members really the question that came from committee is if you have suggestions if there's things you understand or think you don't understand if there's supplemental information that you think would be helpful that's all great feedback send it in to Joanna for the committee or Dr Freeman on behalf of the administrators you know these are working documents so we want to make sure that everybody's getting the most out of the reports that you're receiving them that you're understanding them that you're able to make informed decisions based on on what you're seeing so if you would like more or different please I like that we were able to see the historical the perspective like like how this happened you know I
024want to get my own observations I think it ties into um thing about retention rates about resignations about retirements about why people were leaving the district so that we could better understand those Dynamics and make appropriate adjustments at a policy level if they're necessary right so I think now we're getting to a point where we have the information and we're seeing it on a regular routine basis where we can make those types of adjustments and I just had a comment regarding the um I guess like the climate surveys isn't it sort of part of the SE I know you guys have the social emotional um and I'll say if it's curriculum or support but wouldn't that include like climate surveys not only with staff but with teachers as well yes what do you mean with
025students I mean right then the the teachers it will include uh students teachers and parents okay because they're so you were mentioning about a survey but is there a way to like tie that in together have that information along with I think in the meeting we discussed mainly new hires and where they were at the three six and nine month Mark if generally um but I don't see yeah we can we could definitely make that happen we're going to use a couple of avenues we have the survey the climate survey with Rutgers that I explained to you about but I also talked to the company that was used last year I can't think of the name offhand but we talked about some separate surveys that they could put together for us to deal with different
026groups the new teachers veteran teachers students parents and one of the questions that was asked about the record survey was could we put our own question could the board give questions that they wanted as well it's not that flexible but if we use the company this other company we can add the company the questions that the board would like to include so we're probably going to use a combination of both of them we'll hit every group that we just discussed so I was actually going to say we've done this fairly recently and and tried to hit as many groups as possible and and I think we found that the biggest roadblock was you know risk response rate um we had a hard time especially with staff getting getting a good response rate on a lot
027of these surveys and and I think that's it's natural to um I feel like the numbers we saw kind of petered out as the year went on you got a lot more at the beginning than you did at the end um I also I know that we have asked you know previous administration if maybe we could specifically allocate some time for the staff to fill these out like at a faculty meeting can they have 10 minutes to say for these first or last 10 minutes or whatever use this time to fill out the survey so that we can get you know more time without because I know as a teacher a lot of times you say here's just one more thing on my plate right you know it's it's it's 10 minutes that I just
028don't have in my day or 10 minutes that you honestly just forget because you're planning or you're grading or whatever so if you're given those really and it probably is 10 minutes that can be super helpful to get more responses and I also want to say honestly on a totally different topic um your last point um kudos to the administration on the budget reallocations because honestly I feel like a lot of districts do just say like this position is open we have to fill it and they never really think about is that position even necessary anymore and why are we spending money in this way and I guess I mean it comes with being you know a new Administration that they want to do things their own way but also just the fact that you're
029willing to kind of peel back all the layers and really look at exactly what's needed in the district is I think something that hasn't been done in a while and I think it's awesome I think I think I mean we may even find that we're saving money after all of this and that's amazing I think that's great so thank you for for taking that on so I'm sure it's not an easy task any other comments questions on nature okay Roger the foragers Robert okay well I wanted to First for uh operations just went to uh kudos to Mr borski who was very diligent in helping and preparing a lot of information that we're going to be going over tonight because it was a lot it was detailed and um and I want to thank you
030tremendous again with the debt service and basically um to Crunch this down we're actually doing better we're right on target we're actually uh our overall indebtedness was less than other schools is what has been completed submitted for the year 2022 and um based on a explanations and discussions in relation to that I think that that is uh we're handling that broken as well we also discussed the need to expedite the Assa and DRT Dr TRS to be in on November or December instead of usually the conclusion of the school year one of the benefits for that is that we want to try to again being proactive which is part of this new Administration that's part of the administration's and the board's effort to be proactive so we want to be proactive and find any errors
031so they can be corrected before the final filing deadline so we all talked about that we thought that that was a [Music] we also discussed um the Lamont School elevator failure issue to make a long story short um that because of the elevated drop tests that occurred at Lamont back in um earlier near we will be eligible for insurance coverage discussion on happy that if that would be the case because it was discussed and it was talked about to this Administration later things shouldn't be filed but I think we're going to be in good shape for that and uh that our insurance carrier will uh most likely be able to foreign [Music] that issue very delicately And Timely which which I'm very very happy for the elevator will be taken care of will be fixed
032the uh up and running going from that we wanted to talk about the community schools there was some failures it was only replaced around five or six years Mr worski was again incredible he provided a committee with pictures and a video which showed shingles listening about the sub roof and uh Mr Gorski was saying that you know basically that they were an issue the plywood joints so we're looking at getting uh getting that taken care of we're looking at making sure uh there is a plane was filed um [Music] you know Insurance look at that and adjust it you don't want to have a leak you don't want to have any damage any leak any problems with the roof it's not even 10 years old so the administration is actively available the other thing which
033I found as very interesting as long as I've been on the board which was a while we've never done a demographic study and if we have I don't remember it so we talked about a demographic study was to go over who's here and what is the future where where we've been where we are and where we're at and we want to look at how those numbers in town will affect us presently in the future so I believe we're going to be going with a or a gentleman organization what is is it a company or just a paper and Associated so we're going to be going with uh uh finally again this was a packed committee meeting so yeah um District the police access to districts cameras uh we were informed by Dr Freeman that you
034know the Bound Brook Police access cameras in the district um it's usually it's you know looking at uh to Aid the police this is going to be handled in relation ship because ever in the um agreement between the police department the school district we want to look at safety but we also have to counterbalance that with privacy issues and that's something that uh I am very comfortable that the administration will be addressing it with the police department and we want our kids to be safe of course there's issues there it's kind of black and white issues definitely looking at that and we actually had a table some Athletic program discussions but the committee members I have been here and I have to say it was one of the most exciting committee meetings that we've had
035in a long time a lot of good discussion a lot of good debate and uh I I can't thank the uh the board the board enough for establishing this new Paradigm that we're in because it's really I think it's helpful tremendously that was it for committee unless anyone has some questions that was it that's enough that's all right the only thing that I would add is the demographic study appears later on in the agenda tonight it's actually item number 12.11. um so if anybody has any questions about that particular item that would probably be the time to raise them uh during Rogers committee um the other things that I would just add to Roger's report in terms of the filing timings I think the logic there was to reorganize our schedule so that the reports
036could be verified in conjunction with our annual audit by our external auditors so that gets us back to again being proactive providing this opportunity to have our work cross-checked but not actually increasing either cost or administrative burden on the it really is a win-win and I think that was that was um I think that was it for me any other questions or comments from Roger all right Lisa you're up with community what is the actual language I don't know I feel like we I think it's community relations and Communications I think that sounds right yes it's now community relations and Communications you good with that yeah I'm good it's your commitment whatever we call it you know what the mission is so we had a really exciting first meeting um it was excited to see
037it come together and really sit down and go over what we envision as committees role purpose responsibilities are and we had some great notes I know Mike had mentioned getting things in and for one was really helpful to kind of read through that as a general outline but we do have even though we're not really official until January we actually we do have some agenda items we do want to start uh rolling we want to get um connected with the community we want to reach out to the Bound Brook Community and this committee uh sits and uh stands basically as the the face front of the board in the district so I can't express enough to the community out there whoever's watching listening um feel free to reach out to us reach out to me
038anytime my email is on the website if you have a question or an idea or creative thought come to the website reach out to me reach out to Daddy reach out to Joanna reach out to Mike or obviously reach out to Dr Freeman um so we started off looking at uh specific goals that maybe are a little more short-term and then some that are a little longer term um I think one of the things that we know we can we can start to implement fairly quickly is getting our board goals District board uh District goals and missions out in front of the community so we make very clear what we stand for what the district stands for what our hopes and our goals are for ourselves serving the district and serving the community and using
039platforms that we're already using as a district on social Instagram Facebook also looking at possibly using Tick Tock and expanding into that social category as well we know a lot of our students are on Tick Tock so it'd be a great way to connect with that I know Facebook is sort of going out the window and Tick Tock is coming in so you want to be relevant and we want to be able to reach as many people um the other thing that we discussed was communicating with Community leaders Partners in the community that are already doing amazing work to support either the community or students or both so we'd like to start reaching out I'm going to take the initiative honors myself to reach out to leaders of different Community groups PTO different different Community
040groups um to see if we can involve them in a committee meeting we would like to sit down with that and discuss get ideas collaborate see where we can help each other so that is a short-term goal we'll look at how we can add that once we hear back from people um you know have that added to the agenda another thing is coming up with ways of including Folks at our board meetings as you can see we don't have a huge audience here tonight and we'd like to encourage people to come out and watch us um be involved and any creative way we can include maybe students teachers Community leaders and share with us what they're doing in the community what we're doing within the internal School community and ways to expand our board movies
041to not just follow us in here at a table but having it be more interactive and um see what else do I have um oh we were thinking of expanding on some of our social and going into the depths of video and one of the things that we did talk about Dr Friedman was maybe a podcast we think he would be great at it for him and get some messages out to uh to the community that way so um yeah I mean we're really uh we're just starting out we're just collecting ideas getting initiatives together so if anyone has any any creative ideas yeah impressive first meeting good job podcast what time are you there until about 10 o'clock at night it was a great meeting and thank you Joanna thank you Danny's first any
042questions or comments for Lisa the only thing I ever stress is like she mentioned obviously it's a brand new committee a lot of ideas a lot of brainstorming the more people we can bring to that party the better it is will ultimately be so please don't hesitate to reach out and share with either me certainly committee membership uh can we just make one General comment about committees or question uh at the end of the night I know we had talked about maybe giving more time to each committee has there been any further thought given to that because I don't I mean I think Lisa you were last right you guys we were an hour behind at that point so it seems like the Committees are doing what they're intended to do and promote lots of
043discussion and a half hour each is probably not going to do it and I don't know how to solve that problem without having Dr Freeman here until midnight uh every first Monday of the month which is not really something we want to do to be honest with you I enjoyed the discussion as much as you did and more so the action that took place after so I'm willing to stay as long as need be because it's something that's going to move the district forward that's why I'm here okay so do you want to what do you think I mean we talked about 45 minutes how long do you think we realistically need per committee it's a great question and I think feedback will be helpful at this point personally I I know we're making a
044lot of changes I would hesitate to make too many changes too quickly um you know I think we should be flexible enough that if we need more time we should be prepared to take it and that we would want to stick to the schedule to the best of our ability without disrupting subsequent meetings so part of I think what the issue was is we had a ripple effect where yes our first meeting of the night grandma and the second meeting Grand law and then everything was kind of backed up from there on um so I think the structure of the meetings probably is okay we were pretty good about sticking to agendas but there may be times when it's legitimate that the discussion has to run over and one of the things we talked about
045um was potentially having the ability to run concurrently so looking back at the schedule and seeing who's affiliated with what topics and making sure that we don't have maybe the same administrative liaison under the same committee lead in back-to-back models and that way because I think even you know for governance you came in and we weren't even done with operations but if we have the right membership there's no reason why governance committee couldn't start in a different world store and operations finishes up as soon as so I think we might be able to work on some staggered start times and the groupings to avoid making the night longer in total but still get all the meetings in and get everybody out good idea and can I also just propose I don't know how realistic this
046is for all of us but maybe when the meetings are running late again I'm just thinking back to Lisa before Lisa sitting out there in the in the front waiting and can we send out like a blast saying we're running 15 minutes behind so that everybody's aware so we don't you know show up and then show up and then oh we're running late go home come back you know just send something out to all the members who are affected you know as the that ripple effect happens yeah be a good idea that's right I think we also learned a little bit about people getting in and out of the building and the fact that board members don't have you know their own way to get in and out of the board office so I I
047think there were some other things that we can add to the store as well let's just turn into the Richard Mike show does anybody else have any questions comments strong feedback on the schedule of events how the meetings themselves worked out whether you were exhausted by the end or you still had energy ready to go you know what's up I I just want to comment um to kind of piggyback what Mike was saying like I honestly don't know how we got through things that just just half an hour before like I almost think that what we were seeing coming out of committees before was you know like a half an hour right and so I just don't know how honestly with everything that each committee is talking about tonight and we've all brought to the
048table I I kind of don't know how you could do all that and put value into the meeting in just a half I I think I would concur with that I just think we need to be conscientious of time as time alludes us but we need to I like the idea of scattering of the meetings because as long as the days we've had our superintendent has had just along a day and I think it's unfair to ask to stay even longer even though these are exciting meetings priorities priorities are what they are right we still have to commute home and we still have family to deal with so maybe there's an idea that while operations is operations is the first and and we didn't expect it to go this far but maybe while operations is
049going on then education in another room like uh said because at least that way it's kind of all bubbling on the stove at the same time um but I think that I agree with Lisa I I'm shocked that everything was done and again I'm shocked but I'm not shocked because the formatting was the presentation it's just it's night and day things are different yeah and we're now getting we're allowed to now and explore a lot of the notes and crannies where before that wasn't necessarily the case so I just want us to just as the board as exciting as we all are with this to be cognizant of when people go home today I don't want there to be any burnout because yes like I said I'm here for the change so it doesn't matter
050to me but uh it's very thoughtful on what we'll do for the next meeting is we will make different areas in the board office that everyone can meet ships in every room so do they removed get started at your time and you can stay as long as you others can go home invest okay and you know it's it's something new to try and if we try that in the beginning of November and it's not perfect we're going to keep iterating until we get to something that we're true I think dare I suggested I know we want to stay in one night but if it needs if we need to split into two nights possibly as well I don't think now I don't think we should yet but something just to keep in the back of
051our minds just in case I wouldn't say anything's off the table at this point just measured scientific approach to what we change foreign all right any final comments on committees Mr chair sure just one uh public disclosure the agendas for the committee meetings as well as the notes after the meeting are posted on in board docs for public view so the public can see the deliberations that are going on and be part of it it's great to point out thank you because I think in the past we've had a very light agenda that was posted to the public we have had very light committee agendas that were posted to the public board agents and now we have the full agenda with the minutes to accompany them So for anybody who's watching at home if you
052want to go and read in detail what happened to the Committees beyond what was already discussed but it's all right before we move on to the next item I noticed that we had some guests yes something special for us to recognize I think there must be something special hello lovely robotics team yeah Mr Mormon suggested that we come down to showcase for who we are I know Dr Freeman gave us a very nice shout out for our event that we held sadly we missed it but it was very salutator yes working hard with Alternatives what we teach the alternative school programs of course I guess yeah and you can feel free to put them down good job guys [Applause] thank you uh all right and thank you Dr Mormont for making that happen all right
053we are up to item number four open to the public for agenda items only uh I did actually have a chance to um sit in at the scesc I apologize for jumping over that's okay because um this month so uh it I just have a really really quick update like standard meeting format um everything was approved tonight on the agenda um to I'll just bring up two of the main issues that they're struggling with is bus transportation fighting bus drivers um so they're working with districts um obviously we don't have as much of a worry with that as a walking District just some of the other districts that they're servicing but I'm hearing that there's just a lot of struggle getting drivers getting contracts things like that um they're also replacing um an employee that's
054been with them doing building maintenance for like 30 years so he was applauded today was his last his last day so we congratulated him on that and then um I think that's pretty much it a lot of the conversations around transportation and busing because they really haven't been struggling they're struggling to get bus drivers okay all right thanks Lisa for the update any comments or questions for Lisa all right okay so now we are open to the public for agenda items only we don't have anybody here in the room with us tonight so Tom do we have any comments we are up to I remember now so I I will say this I know that we'll talk about reformatting the meetings the emphasis for this meeting was to be on discussion and I think about
055what are we almost 50 minutes into the meeting you can really feel that there's going to be meaningful discussion about these items with that being said we still do have some actionable items to move on the agenda tonight as well as some items to address in executive session so we're going to move on to that part of the agenda uh but hopefully moving forward we'll continue to keep those items to a minimum discussion to move the majority of them are second all right so 5.1 resolved at the Bound Brook Board of Education approves the minutes for calling meetings this is regular and executive meeting minutes for September 28th 2022. and motion thank you Mr Val a second second thank you Mr Dawson any discussion okay hearing none can we do a roll call please Mr
056Bowden yes Mr Dawson yes this casino yes Miss Lima yes yes abstain so no Mr zip code yes yes where president of motion passes thank you we are up to item 6.1 resolved that the superintendent recommends for approval the resolutions as outlined Personnel resolutions under district and high school this is 6.2 through 6.18 I have a motion thank you Mr zip code a second thank you Miss Luciano any discussion yeah absolutely foreign on his impending retirement uh he's been a fantastic asset to the district you know as a part of our maintenance department um you know obviously we're going to miss him but wish him the best and hope that he enjoys uh whatever comes next any other comments or questions on section says okay hearing done can we have a roll call please Mr
057Bell yes Mr Dawson yes yes it's Lima yes yes support president motion test thank you you're up to item 7.1 resolved that the superintendent recommends for approval the resolutions as outlined in Personnel resolutions under middle and elementary schools this is 7.2 through 7.11 have a motion thank you Mr final second thank you Miss muslin any discussion everybody got all talked out in the community reports again yes please Mr Bowden yes Mr Dawson yes yes Miss Lima that's the same so noted Mr minhas yes Miss moosen yes thank you item 8.1 resolved at the Bound Brook Board of Education approves the resolutions as outlined in education resolutions under district and high school this is 8.2 through 8.6 ever motion motion thank you Mr Bella second second thank you Mr zip code discussion I know you had
058some questions on items 8.3 were those results they were resolved I actually had a quick question on 8.3 um is this something that we see happening going forward or is this something that that's temporary because we didn't have a better solution for now it's just something that we should have been doing all along to make space well populations I guess in the past we've tried to do it but it didn't work out well okay in order to give the students the best accommodations so that they have a great testing environment we would uh you know have to make this adjustment right that's why I'm asking again okay foreign um they can use a study hall to go do that how was that executed like if a student wants to give blood out your thoughts on
059that I'm gonna I'm gonna guess it's it it's convenient for them during their PE okay because I believe it's held down here in the gym I'm not sure about that though okay we'll get you an answer yeah that it should be flexible definitely they won't do that the whole time because they're all those hours sorry to hear about that yeah and we'll say I've worked with that organization New Jersey Blood Services in other Community Club tracks and I find them to be very responsible and skilled working with students and teachers usually they arrive with quite a number of really friendly personnel and they they make the experience of donating blood I think something that ultimately the goal is for kids to see the value in it and to continue doing that throughout their life so
060I think it's a nice thing that our district is partnering with them to provide that experience any other comments or questions on this section okay here no can we do a rule book Mr Bell yes this is awesome yes you know yes yes yes Miss Wilson yes it's up code yes Mr januzi yes for president motion test thank you you're up to item 9.1 resolved at the Bound Brook Board of Education approves the resolutions as outlined in education resolutions under middle and elementary schools which is 9.2 through 9.9 we have the most awesome thank you Mr Val II second [Music] discussion foreign fantastic I think the mentoring program can get alert in particular is impressive I know you know we have deep ties with them but just continuing to enhance there is really great you
061know the only thing I noticed in there that I wish they could have more than 30 minutes per week honestly that's a pretty short period but you know something has been nothing for sure I wish they had more than 30 minutes 30 minute sessions we will take what we can get for sure and that doesn't account for the transportation it's just this I think it's 30 minutes of contact okay because this is after school though right yep um now this one is during lunch or advisory periods I'm sorry yeah which is why I would assume this the short you know 30 minutes lunch yeah they have to finish it right right so they come to the school that is the way I'm reading it yes I have a question on nine eight trip what was
062the supervision like look like on that for uh I'm hoping for a minimum three foot distance between the boys and the girls selfishly for the name greater how much dude give me the ratio well we'll know for staff I mean what will what big people will be there okay volunteers chaperones student council plenty of people there okay principal will be there so we'll have plenty of super cases the middle school has had his head yes all right any other questions on section foreign call please Mr Bells yes this is awesome yes Miss Casino yes yes Mr jacuzzi yes board president motion passes thank you we are up to item 10.1 resolved at the Bound Brook Board of Education approves the resolutions as outlined in policy resolutions under district and high school this is just 10.2
063I have a motion Marshall thank you Mr Bowles second second thank you Mr Zuko any discussion hearing young Community world countries Mr Ballard yes it's awesome yes this casino yes Miss Lima yes yes Miss moosen yes yes thank you item 11.1 resolved at the Bound Brook Board of Education approves the resolution doesn't outline the special services resolutions this is just 11.2 I have emotional thank you Mr Bell II I'm gonna give it to Mr Zuko discussion okay here again can we do a roll call please Mr Bell yes this is awesome yes yes Lima yes yes Miss Musa yes yes Mr Januzzi yes representative motion passes thank you we are up to item 12.1 now resolved at the mountable Board of Education approves the resolutions as outlined in financial resolutions this is 12.2 through 4.11
064I have a motion motion thank you Mr ballot second thank you Mr manhos any discussion thank you for the political dictionaries yes absolutely a cool question about the fundraiser so I understand it's going to be starting from now until the September of next year is that there's my understanding corrector yes can I can I make a mention from the um the donations are we allowed to to publicly to announce who's donating what and um I I wonder if it would be just a great community uh relationship to put on social when we get a donation it's from and what it is I don't you can add the fundraiser too but yeah yeah and I think we've already gotten some donations already this past year so maybe we can go back even grab some of those
065other okay and we can also um with respect to mentioning donations I with the permission of the person or company donating yeah right yeah I had a question on that item 12.4 actually which is the background checks yes is that something that we have not been doing in the past right I've actually had a couple people ask I thought about it for a minute I said well no we don't usually pay for those things when I say to myself we're not paying them for their services so the least we can do is pay them for their uh the background the background check because in the end if we didn't they'd come out on the Newsnet in terms of financially as well you're not only investing the time for free but investing money as well yes
066it's great but I guess my question was totally different we've required that to pass the change here is that we are going to be covering the cost I'll say this we're more consistent with it now okay with 12.11 [Music] pretty hard rescinding or previously submitting demographic study can I get a quick update on what the difference between was being submitted Now versus previous decision yeah yeah and Roger can probably elaborate on this because we discussed it in committee but we had asked from the operations committee that there would be multiple proposals to make sure that we understood what was available anything else and this one we decided to end up majority role we went with the one that we the ones that were in the committee who looked at them said this one uh in
067green potatoes that we're looking at least for this year you can always other organizations next year but just to start off first presentation and there's no cost to support oh yeah so this is just the proposal no no because of the demographics no yeah that's what it says right here yes the cost of the demographic study is 39 50 inclusive of expenses expenses um it is something that will uh as I said before it will look at some projections overall decision making now and in the future because we all know our enrollment is is increasing and so like it says you know we the enrollment as of 2122 was 1954 and in 2016 to 2017 it was 1898 so each year we're going up um so we used to we need to look at trends
068demographics things that will help us makes it better decisions budget wise classrooms class wise staff ratio wise all of these things maintenance going forward as we build our budget going forward at least you know we're looking at this population this is how it's going to affect a mainstay or I mean not not just comprehensive decisions but make decisions and that's that that's really the name of the game we want to you want to make Equitable Fair decisions for I think that'll be something that will definitely help us and it wasn't it had been a while it had been a while since uh Mr forski how long when was the last one performed roundabout I did some research I couldn't find one and I went back several years so yeah so seven plus so much at
069least zero because I don't remember one ever taking place uh well I've been here so I think that this is something to uh I think this this will open our eyes and Enlighten us into some of the relevancies again Forward Thinking being proactive uh but I think that um you know based on discussions between the committee a good chunk of information that'll help us out Mr chair um it certainly was a proactive action of the board that's recommended by a superintendent to this on the agenda tonight for the demographic study but it was very timely also because in speaking with the architect uh today as a matter of fact there's another resolution on authorizing the submission of a long-range facility plan as part of the submission of the long-range facility plan the doe has requested
070a fresh demographic study so this is definitely finally and uh Mr chair some questions came up about this study itself this is a one-time engagement for the demographer to do an enrollment projection for a five or ten year period five-year projections are generally pretty accurate when it goes beyond five to the five to ten range it gets a little fuzzier and uh this is this it's a study that as Mr zucknow said we'll pay dividends to a lot of administrative planning for a class space and people teacher ratios important metrics great so this is a one-time thing and so it's not as though we kind of had them for five years and I only ask because we do a five-year study how to say this um two to three years from now things in our
071town change quickly um and and they they won't be still available to us to update at that point right we would have to wait or rehire them so to speak to do another five-year projection right so we're hiring them now they're going to do analysis to present us results within the next 60 to 90 days and that would be the conclusion of this engagement we can choose to repeat this with this vendor or another one at any point in time at our discretion but the results really should be viable for us to continue to use and reuse at least for a few years okay and and this vendor is suit To Nuts beginning to end for us to study to studies yeah I think this this proposal includes a presentation back to the board of
072the board it would be at our discretion whether or not we want the vendor to come out and do that or we want Administration to do that which we may choose one or the other for variety of different purposes but I think that's something we would talk about in committee once we have the results okay any other questions comments section 12 um is the um thank you to Mr Smith for the AP Computer Science uh filling out the application for the funding for that all right with the discussion exhausted why don't we do a roll call on a section as well well yes Mr Dawson yes Casino yes that's Lima yes yes thank you we are up to other mag other matters to come before the board or any public questions I got nothing online
073great don't think we have anything in the world awesome is there any new business that any board members would like to raise at this time [Music] I was ready for it okay then I think we are ready to move into executive session this would be under I believe about this please correct me if I'm wrong this is under one foreign thank you Mr Dawson all in favor aye aye thank you foreign thank you very much thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you foreign thank you but we're still streaming oh okay yes very good okay we are off time 17.1 resolved that final report of Education approved the resolutions as outside the approval of HIV cases under middle and elementary schools is a 7.17.2 and 17.3
074I have a motion thank you Mr Dawson a second thank you Miss Casino uh can we do a roll call please Mr battle yes Mr Dawson yes Miss Casino yes Miss Lima thank you yes Miss mohsen yes yes what's your news yes thank you I will now entertain a motion to adjourn awesome thank you Mr Bell a second second thank you Ms Lima all in favor aye aye have a great night everybody [Music] what I'll do