001e e e welcome all we're reconvening an open session for the study session uh do I have a motion to approve the study session on the board budget make a motion to approve the agenda for session I do have second second uh do we have trusty Norwood on yet online 44 445 okay all those in favor I any opposed hearing none study session agenda is approved are there any public comments at this time regarding the study session uh we have no public comment at this time all right so we're into our study session uh the bud on the budget good evening governing board superintendent Jordan uh tonight um our team will be presenting our budget studies session tonight um and we are going to be covering our 2425 budget adoption and uh Scott you have
002the presentation it's loading uh actually before we start the presentation I would like everybody to just introduce themselves to the board maybe starting from you Sandy good evening my name is Sandy H I'm the director of nutrition services and Warehouse Wendy JN assistant superintendent business service I'm du Vu supervisor Business Services I'm sheny Yan the Director of Business Services Dorthy rosi Chief business officer good evening Mary to dor executive director of inclusive services for all Learners pry jari executive director of learning and Innovation Damon James interm assistant superintendent human ulations thank you everyone uh so our budget supervisor duvu will start the presentation for us e work it works while we're waiting for the presentation I just wanted to acknowledge the business services staff for putting all this work together behind the scene and also
003uh this budget will not happen without the collaboration of other departments like um uh Learning and Development and um what was your Department's name it's very long student services for all Learners uh we also have our student nutrition our adult education Child Development so these are all collaboration with uh among these departments so this budget will not happen without the collaboration of um all the stakeholders in our districts so I just wanted to take that time to acknowledge um and and I didn't mean to forget uh human relations because they are uh the biggest part of our budget so they are uh part of this in our position control in uh making sure that we budget appropriately for positions uh so thank you so much I believe we're all working through a summer break right
004now or in the summer break mindset so Echo the sentiments and thank you business services for really keeping our district uh up to speed with um our financials um ensuring that you know we have accurate information to really explore the programs that we have in our district and and you know um Supply uh the appropriate funding for all the the different Personnel that we have in our district to really provide the best education to our students okay let's go thanks so tonight we go going to go over the 2024 25 budget study today is June 11 2024 uh this is the overview of uh our discussion tonight um the the layout going to be going by order uh the um we go over the uh requirement for Ed code and we're going to go to
005the um state revenue protection those are the source of the revenue that's uh has to do with the uh personal Corporation and self tax incomes and we go to over the budget challenges such as the enrollment uh average daily attendance and the uh budget reduction we then we go over the uh major funds those major funds reflect on our income statements um then we go over the lcff that is the local control funding formul uh what other components Factor would affect the outcome of the uh funding and we go over a little of history and the projection of the next year and the U further two years and we go in detail on the uh general fund revenue and expenditures and the multi-year projection uh to see how it's going to look like and what's
006next we're going to discuss what's the time like going to look like in the future months next slide please for Budget study um requirements you can see there per add code 42127 those are the requirement that we have to conduct with the public hearing and uh for the governor bar board to adopt the budget for the next year and the two subsequent years and adopt the budget before July 1st and submit the budget to the governor to sign it with the fiscal solvency that means the ability to meet the financial obligation and commitments and certify next slide please sorry one slide back please thank you so using the Governor's uh May revision uh proposal budget proposal that was presented to us um The Big Three revenues are the personal income taxes corporate tax sales and
007use tax these are the three major uh source of funding for the State uh to uh to help assist uh in providing uh funding and all allocations for uh different governmental uh entities um um with the recent uh changes in our economy you know the California economic growth is lagging a little bit behind uh this year but uh it's been very promising that it will pick up in the next two years in 25 26 um 20 in 2025 and 2026 uh potentially you know they're projecting that California will outperform the National economy so this is a very optimistic Outlook uh which is looking good for us um in in education um despite the challenges uh that the the California is uh facing you know the housing market has actually shown a lot of resilience um
008the the market has been able to sustain Rising prices uh considering the low Supply uh because of this uh situation uh Economist David schillman observation that appro approximately 60% of mortgages have interest of 4% or lower uh which made a lot of homeowners hesitant to sell their uh property because of this uh unstability uh so they're holding on to their properties much longer than you know rather than they would sell it because of the fear of getting a higher interest compared to what most of them are getting at 4% um the the um the unemployment rate right now in California is 5.3 which is the highest that we've seen in the nation and um but this is also looking promising in the next two years based on the the projection of our of The Economist
009uh personal income tax has played a big factor in the governor's budget proposal because of the deadline that was extended in 2022 and over projection of the personal income taxes that turned out to be lesser than what they projected and hence there's a lot of um proposal and the May revision that made everybody very worried and um but the good news is the what they call the the proposition 98 maneuver has been dropped and so we don't have to worry about that and and that the the governor has made some uh agreement with CTA on how to do the funding better uh and and it actually works to our advantage now that we no longer will see the drop on the uh base funding when um when AXA presented this uh new development in in
010the budget proposal that you know is being taken to the legislature we will no longer see the drop in 25 26 on the base funding but instead we are actually getting more based on the three-year proposal that there would be some um a deferred uh Revenue but the first two years actually will not impact the districts any districts or leas because it will it will be only done behind the scene on papers because the 2022 is already done and they're finishing up 20123 there is a potential of deferred revenue in 2025 but it would be between uh June and July next year so that's where we would probably be very cautious on how our cash would look like by the end of the year because by this time we're pretty much spending all our money
011all our budgets were towards the end of the year and if we don't if they defer the revenue we could potentially run out of cash and if we have payroll which is the highest portion of our expenditure then we would have to be very creative on how to uh borrow cash from other funds temporarily until we uh we get back the money from the governor on that deferred revenue but the first two years of proposal of uh deferred revenue is not going to impact us because we already got the funds from the governor so they're just going to do it behind the scene on paper um next slide please thank you so our budget is based on this factors and challenges es first the state economy um is what drives how we go with our
012budget second is the declining enrollment this is a a Statewide known challenges in any districts nothing unique to Milpas um so but we've been pretty good in the last couple of years sustaining a really good enrollment and Ada uh again the next one is the average daily attendance or Ada and and this is what drives the money into our bank account uh when we have a declining enrollment that means we'll have a lower Ada also which lowers our Revenue uh and and I believe this is if this is the area that we are going to focus despite of a declining enrollment if we increase our enrollment that could still make a significant impact on our Revenue uh there's also one one time uh funds that are expiring uh such as uh federal grants and state
013funds that you know we were given in the past couple of years that are now expiring and the governor are not is not giving that to us and also there are some funding reductions at the state level we don't see a a a major impact on the reduction but there's reduction nonetheless so these are the uh challenges that we've considered in our adoption next slide please and I would like to say feel free to stop us if you have any questions or clarifying questions so you don't have to wait until the end of our presentation before you ask any questions I'll turn it over to Duke slide please okay there go make sure that we see that okay this is the um the district major funds and um the details also are so on the
014budget book that you'll be able to see in detail this is what I mean this book right here you guys have a copy of that or the email that we sent out that detail you can see that too and I briefly go over each one of them yeah so the um we we have this the district major funds and we have the general fund uh mainly the um the operating of the fund that we have for K 12 and we have the bond fund uh that's the uh bond that the district issue and approved by the voters and we have the building Reserve fund that's mainly our revenue from lease and rental property and uh Redevelopment agency pass through from the county and the other fund that we have there is the uh student nutrition
015uh Services fund uh it's all about the um the revenue from federal and state that uh based on the average daily participant of the meal that we provided and the other two funds like um Child Development do that that spell out it name uh for for child development that has to do with the preschool and this child child a school on the adult dege is more on the education side and the last one is developer fees uh mainly the all revenue collected from the uh project development uh for residential and Commercial next slide please right so um since our District's largest source of um revenue is the local control funding formula um which is about 72% of our total general fund Revenue I'm going to bring everyone a deeper dive into the lcff revenue so
016um lcff stand for local control funding for there are um Mo several major factors and on the screen here you can see the first one is Cola stand for cost of living adjustment it is um calculated by the Departments of Finance every year um is for our 2425 budget year the satary cola is 1.0 7% and this Cola is applied to the base Grand and the TK and homeo school transportation addons the second one is the great spend adjustment the great spend adjustment is a percentage to the base Grant and it is only added to grades TK through three and grades 9 through 12 and for TK through3 it is for the purpose of uh the class size requirement and for grades 9 through 12 is for the CTE program and then the next um
017major factors of the lcff is the unduplicated pupo percentage it is the percentage of English learner lowincome and forer youth students out of our overall populations and for year 2425 our projected up percentage is 4 5.82% and in later on slides we're going to give you the historic and the projected uh up in later slides and then the other part or components of the lcff is the supplemental and concentration Grant it is calculated based on our unduplicated pupil percentage and for our district um for we don't receive any of the concentration Grant because there is a thre threshold of 55% and then um there is also not in this SL another major component or major factor of the lcff which is um Ada average daily attendance which I will cover in later slides as well
018next one so here this slide is with the dollar amount you can see in dollar amount how we calculate the local control funding formula so on the first line it is the 2324 base Grant so we first start off with the higher year school year base um dollar amount and then we apply the cola to higher year base in which in our case for 2425 1.07% and then it will arrive to our 2425 base Grand and after that we add the great span adjustment for TK through3 and 9 through2 come up with our adjusted base gr on 95 and then we get a supplemental Grant which is 20% of the base and also our unduplicated percentage and then adding the base the grace band adjustment and the supplemental Grant and some adds on that then
019that will be our total lcff funding quick question yes um is our um supplemental and concentration dollars uh are they increasing or decreasing based on our current enrollment um for I have it here they're figing out my camera for our sub supplemental Grant we are seeing an increase so for year 2324 supplemental Grant was 9.6 million um and for 2425 is 10 million okay and our enrollment was our enrollment was steady or increased last year um I'll give you a better picture in later slides we have chart thank you no problem okay so for um 2425 our um lcff dollar amount per Ada is going to be 12,389 next slide so here um on the screen is showing the um the Ada Cola the up percentage for um the current school year the budget year
020and the two out year so for year 2425 we are projecting an ADA of 9,86 with a Cola of 1.07% the unduplicated puple percentage of 45.82 per it will come up with our uh or calculated uh lcff is 121 millions and out of this 121 Millions again 10 millions of it is for supplemental Grant any question so quick question uh especially with our TK because TK uh as indicated uh by this chart uh we get GSA for example on TK are we seeing um increase in the number of TK uh students coming into our district yes and do we have a projection of when that flattens out um that I don't have that information okay fair I believe that is part of the demographers report um that we can get for you so you could
021see how it's projected uh when it terms in terms of enrollment of rtk okay and it can also be found on the board agenda from May 14th okay uh what's the national average of the cost to um educate a student in public education the cost of aage average educator we don't have that information at this moment but we can get it for you gotcha no I want I wanted to know what that is in comparison to what the lcff is funding for our district right comparing to that national average actually uh we all superintendent and I have a report uh from school services on um saber report and uh that shows uh how we compare it to the National national average and our geographical uh comparison right that's a report that I'll be sharing with
022the board at a different time pretty Google search from the Census uh from the government says that the average spending has increased in the last uh two years or last four years um by 88.9% and is about 15,000 15,600 so then in comparison we have roughly about 10,000 plus students in our district again there's other factors that increases the the revenue by just looking purely at lcf funding for 10,000 students that's $122,000 per student well below the national average of spending for Education the reason I pointed that out is that the team's doing as much as they can to really calculate and formulate you know the best funding that we can get into their District but knowing that's still falling short as far as the national average but you know again continue with the presentation
023thank you for the questions um next slide okay so the next two slide we are going to look at enrollment and attendance so here on the slide you can see the five perious years of actual enrollment and adaa and then also the current school year which as 23 24 based on our pre P2 reported um ABA and the the census enrollment on like the enrollment on census day and then the projected 2425 and the two out years enrollment and ada8 for 2425 we project enrollment for um it's 10,230 and the calculated ada8 is 9,792 with a Assumption of the attendance rate will be 6 96% and then um for when we calculate lcff um there is in the ad code that we are allowed to use the higher Ada of pror year current year of
024three pior year average and for our budget year 2425 the higher would be 2425 uh 88 yes so we get to uh um claim the highest ada8 which is the next year's uh adaa right now projected and then so does for current school year uh rp2 comes out to be higher um then prior year and the three prior year average so right now uh we are going to uh our uh lcff is going to be for the current school year is going to be based on our P2 report 8 so um on the next slide in bar chart we're going to see the enrollment in the blue bar chart and then uh the Ada in the red and then the funded uh Ada in green so uh you can see it never really aligns uh
025because uh for Ada there is we factor in the absences and then for fund ada8 again is the higher of those three so here you can see the movement or uh in terms of enrollment and Ada for the two par year current school year and the budget year and the two oute so we're put this year we see an uptake of enrollment and also Ada and then we're projecting a slight increase in both enrollment and Ada for 2425 but uh we're projecting a decrease in enrollment and ada8 for the two out years so um before I move on with general fund revenue and expenditure any question on lcff uh and Roman or Ada I don't know if I heard go ahead trusty uh Norwood yeah could could you redescribe um the this bar chart in
026context of uh what your what the highlights from this I should be considering to take away based on the way that it's designed thank you thank you for the Mr Norwood this bar show that sorry my mic was not working so this this bar chart is to show you that um our history of our enrollment and attendance comparably comparing it to the Ada so our enrollment is always the highest number and um that because that's where the basis of how we are funded and how we see the attendance uh come into place uh in the past you could see that we have a very low attendance at least in 2122 and 2223 compared to our enrollment and our funding on the green bar is that because of the three-year average despite the uh the lower
027attendance rate we still got funded a higher attendance rate because of the three-year average and or taking the the the highest Ada of the three-year period And so just to show you that um if we when we focus on the attendance it's it's help it's going to help us even better if we increase our attendance that means our ATT highest attendance is going to drive the future revenues and it will also D drive how it's going to get projected in the next three years for example when we look at um if one year we drop on attendance but the two years we have a higher attendance we can always rely on that year that we have the higher attendance so it doesn't hurt us so much when it comes to the revenue that we're receiving
028from the state because it's they're they're always taking the the the highest of the last three years uh so whether it's current year or last year you can see that we never went below our Ada when it comes to funding because of that uh policy that is placed in in uh calculating the Ada funded Ada through the state so if we work on increasing our attendance it will help us much better our uh because of the state's policy of the three-year average or the highest of the uh Ada it it's it was helping us but I think it will help us better if we continue continue to work on increasing our Ada because it that means it will bring in more Revenue uh for us to support the students yeah that that's a that's a
029tough ask I mean if I think about our average this year I mean maybe for some of the schools but I'll I'll have definitely ask the other trustees but I I recall that we were somewhere around you know 95 96% for the district except for maybe Cal Hills um were were we much lower than that on average does anybody have that number uh yes if we go back couple of slides uh back got there you go H go back one there you go so here you could see our our attendance rate we uh currently we're at 95.2 and we're projected to increase at 96 based on our attendance and our enrollment and attendance trajectory so um and you can see how our funded Ada from 9700 goes up to 9806 so um I I guess
030this is not an ask of you know having a a goal we that is not reachable for us or not doable but I think even just a slight increase in our Ada could make a huge difference in our lcf funded Ada thank you and I would also like to point out that prior to covid we were around 97% Ada right thank you for that thank you for ver thank you for saying that that that is an attainable goal for this District we showed it two out years prior to co and we're working our way back to that that's that's very very helpful in understanding this projection and the projection could even be a little bit more aggressive if we use the data from this year appropriately is there a plan to use that data could
031you repeat that please the data from how well we did with attendance we know that there were active campaigning at each of the school sites um and we just want to make sure or at least I want to make sure that that data of how folks were successful uh was captured and built upon for the ongoing future so that we can get back to the preco uh Ada or attendance rate I can speak through that a little bit uh yes we've uh captured the data our um uh coordinator sigi MOA meets with our assistant principles and they've shared their best practices with one another they've also captured that um in some documentation also the attendance initiative will be one of our major pushes again for next year um as we know uh students time in
032seats helps them to learn learn so so um yes so there is learning from the past work that we've done and continued areas of problem solving to move forward yeah thank you for that and we all know that you know as we have this discussion about funding and stuff like that it's not that we need kids for money it's that kids need to learn and we have the best education system in the city of mil Pedas that has a funding model that requires us to track these numbers ERS so you know that excuse me for that that was kind of some nonsense but I don't like when people say that thank you continue please okay we will then um go back to slides oh yes right there thank you Scott um go into the revenue
033and expenditures of the of our general fund here on the screen is showing the um our total general fund um Revenue in green and the general fund expenditures in red and you can see throughout the years our uh Revenue both revenue and expenditures has increased and then um after the um current school year 2324 you will see a drops slightly drop um after the Cur current school year um but then uh keep in mind that in current school year in 23 24 in our general fund expenditure there is carryover and uh in the our estimated actuals we projected our carryover will be spent in the current year but after we close our book any remaining balance will be carry to 2425 at first interim that's why right now you see the our external fund expenditure
034is much much higher than our Revenue um so in later in um September we will come back and with our uh Book closing with our 20 final 23 24 numbers and um so here you will see our in general our general fund expenditure is more than our revenue and then there is when we will transfer in from uh our uh Special Reserve fund to balance the budget next slide and since 86% of our total expenditure goes to salary and benefits we will spend some time looking into the benefits rates um so the first two columns is the past two school years um benefits rate 2324 is our current school year and 2425 is our budget uh year and then the last two column is the two projected two out ears um you can see for
035stirs it pretty much stay the same for current school year and the out years and for Pur it's slight increase year after year and then for our 2425 budget year is going to be 27.5% the Social Security Medicare and an unemployment insurance benefits those these statutory benefits are going to stay the same and then for workers Comm it's slight increase for our budget year 2425 so in the bottom you will see the total benefits rate for certificated and classified so certificated reive stirs Medicare unemployment insurance and workers comp and classified has first social security Medicare UI and workers call so the next slide we have a pie chart for our general fund Revenue so 72% of it comes from lcff the next big one is 11% in other state revenue and then 5% is special
036at Revenue 3% from federal sources and then 2% is from local the remaining 7% is transfer in which include the transfer in from our special fund balance the budget and so that's getting closer to that national average you know we we're looking at the whole expenditure um that's roughly about 16,800 from expenditure yes per student okay and then the next slide is in a pie chart our total general fund expenditure so here you will see um 46% of our total general fund expenditure is for certificated salary 14% is classified salary and 26% go goes to employee benefits and then 7% is utilities repairs and other services which include um insurance and then also payment to uh for uh our uh transportation jpa and then um also um uh payment to uh Contract Services and then
037book and supplies 3% and the remaining 4% goes to other out go and uses which has um our special ad payment to Coe program and also our payment to Metro ad and then the total um again the total salary and benefits um is 86% so so quick question on the general fund expenditures uh not talking about the salaries or the the benefits in the uh other areas in the book supplies utilities repairs and the other outgo have those uh is the trend for those particular categories relatively flat or are they continually increasing can you give me a flavor for that it's in general uh flat in some area we do um project Pro based on the uh projected need for example uh if I when I if I go back to um special at um
038uh MPS non-public school students so it's based on how many student we projected to be will be in MPS and then um for payment to jba jpa is based on the agreement or projection from the those agency and then for utilities we project a little bit increase in there in there um and then for insurance it's based on the quote from the insurance companies right and mainly the question I asked is around Insurance because we're hearing insurance has been sort of taking a a really a huge jump and I'm just trying to understand are we going to see or we re seeing that reflection into our budget where things like Insurance perhaps the I don't know how many special ed kids were if there's an influx of special AED kids are we prepared for those
039particular jumps is the question I have um let's here oh susette had her hand raised she she comment okay so um for insurance unless we received a quote from the insurance um provider saying that there they're going to increase the liability otherwise uh we keep it out of our budget right now so for um let's see insurance for current year we have um it's 1.4 millions and we project we budgeted the same our our insurance so we are a jpa in Insurance um which is very um coste effective because we are in a pool of multiple districts rather than just a self-insured district okay so I think uh and our insurance also when we meet with them they always try their best to uh if it's time to get some code for new uh terms
040uh to lessen the cost as much as possible so they advocate for us even though they are Insurance uh they are our jpa but they advocate for us to get the lowest uh cost as possible and uh and they really work hard in managing all the claims to make sure that it doesn't impact our budget you know significantly and and if they foresee some kind of increase in the future they make sure that they let us know and as soon as we know and that is final and approved by the executive board then we'll make sure we put it in our budget okay thank you sus you had a comment or something you wanted to add uh the microphone thank you president no for recognizing I have a question so my question is this we're
041looking at this pie chart and for salaries it shows classified and certificated however in this District we have three employee groups we have management we have CS a classified and we have MTA certificated so my question is this um to have a true picture of how our salaries are divided in our district is it possible to either show certificated classified and management or at least within the classified and certificated sections indicate how much of that is management that would give a true picture of how our salaries are distributed within the employees thank you thank you we can definitely bring it our first inm budget we will uh spe for administ sir but for for the purpose of your question for this 2425 budget okay so um for our total um general fund expenditures for 2425
042um 56% of our total expenditure goes to certificated salary and benefits 20% go goes to classified salary and benefits and 10% goes to Administrator salary and benefits and the 10% are combination uh classifieds um so going back to the the General Revenue and we looked at the 168 million that was you utilizing that 95% lcff calculation for that 168 um Revenue so there's an opportunity there as you talked about to increase Ada right to to push that to to bridge the gap of the expenditures here right roughly about 5 million that is correct okay um the next slide is multi-year projections which our um CBO is going to carry it so our multi-year assumption summary uh what we use in our our assumptions for the two the current the 2425 and the two out years
043uh using the inform latest information from the governers May revision and you know the updates uh we also use the demographers enrollment projections uh onetime fund grants uh that we used to temporarily support positions and when these funds expired depositions will either end or we have to find new funding for those um and we also projected to use up our Special Reserve uh fund 170 at the end of 2425 uh school year just a quick question on those one-time funds um is a third question to ask how many positions are really funded by these one-time funds and grants we don't have um at least right now we can get it to you but on our um budget book on page 10 um we have a chart in dollar amount um yes that what a grant
044is paying for salary and benefit right the 3.59 yes yeah okay I got it yeah trash are you looking at in preparation to to review potential cost cutting measures no it's it's not even from a cost cutting perspective it's actually understanding the risk of how many positions are not structurally supported in our budget right they're they're really just structur they're only supported by one-time funds so if anything happens to those onetime funds as she indicated we either have to find a replacement uh funding source or we do have to look at potentially cost cutting right so standing that uh I I think just makes a a good sense in in saying this is where we we stand right and if let's say we had a one-time Grant Deb's going to be you know good for
045the next three four years awesome we don't have to worry about it until maybe two years down the road but you know we do have to remember we have to you know if we want to keep those positions we have to figure out how to fund those right got to plan it it's just plan in from my perspective really understood thank H you uh we've seen that this year though you know we've seen couple onetime funds expire And Thus We've uh looked to explore um Avenues to right to to you know support the the schools based on the typ of roles that are necessary I I think it's more of us uh being uh sort of uh proactive in the sense that you know if we know these onetime funds are are going to expire
046at some point we should at least be developing plans you know 18 months in advance that says okay what are we going to do with these right so having some sort of plan that I think minimizes surprises in Business Services uh our uh budget actually tracks all the positions that are being funded by onetime funds and um continuously looking into that and making aware whichever department is involved or overseeing that position that they're aware that you know the funds could be ending pretty soon and you know um with the collaboration Among Us I think we we we're getting to the habit of being very creative and looking for other source of funding without tapping into the general fund as much as possible so if we know that we still have other uh restricted funds that
047uh we can actually use and uh we're legally allowed to use those funds for that position then you know we we work around and and agree to say that we can you know use those funds if we have extra funds from our restricted um and and uh when we get to a point that we won't we know we can't fund those positions anymore and this is something that we will bring to the executive cabinet and the assistant interm assistant superintendent of human relations and the superintendent so that we can start planning for those position on what to do with the positions right yeah that's really I was trying to get assess it's okay I mean hopefully we don't have a large number that we have to worry about we we have a relatively small number
048in relation to our overall uh budget that's really and our onong funds luckily for us is they're not all ending at the same time so that you know we can have progressively look into those positions so we're not looking at five positions that we have to worry right away so we it could be one position in each year because of those fund running different ending different years yes exactly and and that's why I want to get a flavor for thank you next slide please so I apologize for the small one I see Kelly putting her glasses on already or you can squint so you can see the numbers this is the largest I could get without distorting the numbers um so this is our multi-year projection uh the First Column is the descript of our
049revenue and expenses and and uh the uh components that we use here such as the Ada and the cola uh and the lcff add-on uh the actuals on the white second column the white calls actuals this is our actual expenditure that happened in the 22 23 this is the year that we closed already so this is these are true numbers right our estimated actuals for 23 24 this is what we're projecting to close the books by August and uh you can see that this the revenue here uh is pretty close to the reality already because we're at the point of the Year where towards the end of the year that we receed most of our revenues already uh in the beginning and uh balance unrestricted these are and restricted and restricted these are the money
050that was did not we did not spend in 22 23 we carry over it in the 23 24 our beginning uh fund balance um can you elaborate as far as when you say uh we did not spend you know when we say that is because positions were not filled uh there are many factors uh it could be uh from a position a vacant position that was not filled or it may have been filled halfway through the year so we had some Savings in that position and if we don't uh whether we don't fill the position or we filled it halfway through the year there's some savings for sure that falls into the ending fund balance uh and then we put it back into the next year's budget to make sure that we have a budget
051full budget for that position so this becomes part of our ending uh balance that we didn't spend that year so our ending fund balance from the prior year begin start uh carryovers as a beginning fund balance for that years there's also factors that sometimes um we have some budget uh that are non-personnel uh for example for supplies and services that we may have overestimated for example we thought we're going to spend $100,000 but we end up spending 80,000 so that $20,000 savings rolls back into the general uh into un uh ending fund balance hence We Roll It Forward as a beginning fund balance so so does that include uh you know as part of the SI of you know each of the school sites get certain amount right so are we rolling those back into
052general fund or is that what you're telling me so any site funds that we allocated to them if they did not spend it at the end of the year and we allow them to carry over then yes it rolls over into the following year I believe this year I maybe I can have assistant superintendent Wendy Jang talk about the uh the site allocation carryover yeah so if you look at last year 2223 we have um about 19.3 million unrestricted uh fund balance and the primary reason is um we had we received two like one time two large grants toward the end of the school year and we didn't span so we carried them over and then for the school side we also give them allocation in for the unspent money and we will also allow
053them to carry over but by the end of for this current school year 23 24 we have already communicated with the school side for the uh supplemental Grant and also the side block grant and we're going to take the carryover from them and we're going to repurpose the usage for next year okay thank you yeah it's an interesting thing with the the way school budget is is worked on you work on on a three scale versus like how most folks look at it from a year to closing the book uh just because of the way the funding comes in at different points so appreciate that the three-year Outlook and I think from a community standpoint that's a little adjustment to understand from a school budget perspective correct did that answer your question thank you all
054right all right go going back well it also jumps out on me just like at this the the substantial decline in federal and state additional revenues uh to our district coming in right a lot of that was onetime funding that they came in but that is substantially a lot less uh from an investment standpoint from from our other government entities that is correct and that came from covid funds primarily which is what we used to fund some of the health and well-being and safety positions so we are done with Co funds is that true yes there so no more discussion on that right we're done with that okay it looks substantial because it's only % I totally agree cut right there right yeah so so in 2324 our estimated act well you can see that
055we carry over 8.3 million as a beginning fund balance from unrestricted funds and 19 million in restricted funds restricted restricted funds are um fed mostly federal funds and some State funds that are uh solely restricted to specific purpose um we estimated our Revenue this year about 160 million and we're spending about 181 million and uh we will give you an update on our expenditure of the 181 million on our un audited actuals as uh director uh Shanny mentioned earlier uh sometime when we brought when we bring you the um the year and closing the UN audited actuals and um and and we're hoping that we don't spend 181,000 so we will have some savings that we can roll over to help us in 2425 right because because the big jump that I see here and
056maybe you can give me uh some flavor to that is under your book Supply Services utilities and equipment I mean it went from 26 to 38 right correct that's uh so that's a huge jump can you give me an idea why we have such a huge jump there um um there it is where our carryover is mainly budg okay all right that's all I need to them CCH yes where our car fair enough I got it and you can see on our uh the green column the 2425 adoption if you look at the books and supplies it goes down because we're not budgeting the carryover yeah all right yeah for the adoption got it so uh just looking at the current year and uh the 2425 adoption you could see that we're are deficit spending
05720 million for this year and 17 million this year uh I mean the next year and uh so we are uh utilizing our Special Reserve to balance our budget and uh we are you know because of that we are showing a fiscally solvent budget uh when we submit it to the uh county office right and uh we also have we are mandated to have a 3% reserve for economic uncertainties uh this this is a mandate by the state uh so for this year we have about 5.4 uh the 3% is based on our total expenditures budget and so you can see the the 23 24 is slightly higher because of that 181 million expenditures but in the out years you can see it's a little lower because it's based on a lower uh uh uh
058budgeted expenditures uh we do have some uh revolving cash uh that we set aside and we do have some uh prepaid expenditures and and stores these are the ones that uh possibly for example for prepaid expenditures these are if we are paying for a subscription a three-year subscription for example so if we pay them the full amount this year we don't charge the full cost this year but instead we only charge this year and we C the other two years differently so that we can book it in the in the uh in the correct year that we're that the expenditure actually applies exactly right okay I got you uh so you can see in the out two out years we are uh we have a balanced budget because of our Special Reserve funds uh and
059uh the fund 170 is the one that we're projected to uh deplete by the end of 2425 as you can see on uh projection year one and projection year two the last two columns there's no more money coming from there uh no more money coming from RDA account which is in the same fund as the uh Special Reserve fund 170 so we are relying on our building fund 210 uh to help us balance our budget thank you uh CBO Ros and also I just wanted to point out that the S Clair County Office of Ed with the secondome sent us a letter specifying that we address the structural deficit so that we don't go so far into the building reserve for year three yes so that is something that we have to work on in
060uh lowering our uh structural deficit and not rely on our building fund to balance our budget so we have our work cut out for us yes next slide are is there any more are there any more questions on this slide all right next slide please so here this is just an a bird's eyee overview of what I presented to you uh from the prior slide so you could see uh the toll beginning fund balance how much we transfer in and how much our expenditures before the transfers uh so these are just the breakdown at the highest level uh without the details of the expenditures next slide this is the summary of our Reserve funds uh uh our building funds our uh Special Reserve funds for Special Reserve uh strategic fund as you can see we
061start uh in 23 24 we have about six million left for um for this specific funds and we have about 264 I'm sorry 1.2 million in the RDA settlement and there's a 2 million reserve for stores Pur cost increase and we are utilizing the entire amount for 2425 to help us balance the budget and if we truly um spend all this we will no longer have a fund balance in the fund 170 starting 2526 below is our building fund this is the building fund 210 uh we are are we started this year by with 24.9 million and uh we expected a 8.2 Revenue coming into that fund uh coming from our leases and uh we have some positions and some expenditures that we charge directly to those funds that are qualified uh to charge there
062it's about 3.3 million this year and then we have the transfer for deferred maintenance of 400,000 and transfer to general fund of 1.4 million so we're ending the year with 27.8 million and so we're carrying over that to next year and we uh lower down the S the projected revenue of to 7.6 because when your fund starts to get depleted you get lesser interests and um and I believe Wendy can you share again uh our rational in reducing the revenue on a building fund yes we just want to project conservatively for the next two years for the building fund and because um um part of U majority of the income is from the RDA uh Redevelopment path through now actually I talked to them and we have another 10 years based on their current projection
063and but the pass through amount will fluctuate from year to year depends on the sales and also the housing market so for now we're just ejecting like a slight decreas and like a half million from next year about half million next year compared to this year and another half million just to reflect just in case the housing market is not doing well right so just a quick followup so that RDA settlement uh transfer in are are you telling me that in 25 26 and 26 27 we should get something versus zero right now is that RDA is different from so you're talking about the in the middle the top gray RDA settlement so that was a onetime settlement back in 14 15 school year that money was done okay and I'm talking about the building
064fund it was it's the one kind of um what col it's like light um yellowish and the the building fund and under the projected Revenue mhm 20 before 25 we're projecting about 7.6 million and the year after is about 7 million and the year after is another like a half million decrease so we're kind of projecting a decrease it's just to be conservative this is uh RDA it's a different I mean it's the same RDA but it's a different Revenue sources and this RDA is from the is basically is the area the city of muus RDA was dissolved a long time ago due to the state legislature and then when that was closed all the different tax entities will receive the pass through income okay okay thank you assistant superintendent Wendy Jang So based on
065that projection uh we are anticipating about 11.4 million uh at the end of 2016 27 uh and this is after uh uh backfilling uh to balance our budget in the general fund uh the bottom part the light blue color this is our postretirement fund this is our uh fund 200 and uh we have been transferring $500,000 to the general fund as part of um the contribution uh to balance the budget and to pay for our OPB uh liabilities uh so you can see also that we are pretty much depleting that fund by the end of 2627 if we continue uh with our projection if if this projection ever happened but just keep in mind that this projection is based on the information that we have right at this moment so it definitely will change by
066first interim and second interim I got next slide please so what's next for us so the government uh the the governor will uh be approving the budget and uh we will get the enacted budget sometime in July School services will be will be presenting it I believe in July 18 and if there's any significant changes on that budget proposal or enacted budget we have about 45 day to revise our budget um and this will be be coming from the recommendation either from school services or Capital Advisors or the Santa clar County Office of Ed if they see a significant change on the enacted budget that they will recommend school districts to do a 45-day budget revision so this if we need to do a 45 days budget revision it will be ready by the time
067you come back in from the summer um and next is we have first interim first interim is as of October 31st 2024 and we will bring that to you in December and uh this is where most of the changes happens in position because of you know this is our projection uh right now for 2425 but as soon as we school starts all the changes in position whether we're hiring or someone you know not showing up for work and then we have to fill those positions or some movement of the positions uh most of the Chang in positions happens in first interim and then it became a little bit more steady in second interim so you'll see that changes also in second interim if there's any and second interim is as of January 2025 and and
068what's not listed here is uh we're in the process of uh closing our year end so and and our audits uh the Auditors started their interim audit in April and May and they will finish in um um sometime in August before we close the books and uh that will be we will be bringing back to you also in January so that concludes our presentation so if you have any more questions we have our whole team here to answer any additional questions I always have questions clerk Naka do you have any questions I was uh looking to understand more about the differred revenue the maintenance deferred maintenance because yeah I mean if you can explain a little bit more about the defer maintenance whether it's going to impact a bigger budget scenario going forward now we
069don't have the detail of the deferred revenue but the way it works is that when the the the state says this is your allocation for lcff and typically they would give us an apportionment like first uh apportionment apportionment and final apportionment pretty much they would DBA up equally in 12 months so that we're continuously getting money from them and what would happen is if they said that there's a deferred revenue in June and July meaning that we will not get those funds in June and July that we could possibly get it in the following year it could be sometime in August or September or October depending on when um the state's funds has you know their cash when they're no longer short on cash then they will start saying like Okay we're paying you back
070this and what we do in our on our end is that we will book that Revenue because uh it's a revenue that we earned already so we will book that as a receivable from the state so that you will still see that we're receiving that Revenue except we're not getting the cash and that's when uh when I said that we have to be very cautious on our spending because when we don't get the the revenue for two months for example it could uh create a significant impact in our cash balance our budget and our cash balance don't match because you know every month we pay our payroll and our expenditures are a lot higher than what you know sometimes they're giving us in in every month so um and and our sources of funding from
071come from different areas that may not be given to us at the same time only lcff are the ones that are kind of more routine and stable but other grants from state or federal doesn't have the same schedule as the state so when when they say we're deferring the revenue in July jun j June and July when we pay our when we process our payroll which is 86% off our cost we have to be very cautious how our cash balance would look like to um and then if we are short on cash we do get a cash report from the county office every month to say how much cash we have on Bank so that we we track that and we reconcile it every month and then so we know if we're going to be
072running short on cash and that's something that you know we will know ahead of time because we can project it on um on our um we have a cash projection report in first interim and second interim so you could see there cash flow thank you our cash flow report in first interim and second interim so it will show there if we're having deferred revenue so we will not have revenue and you will see how much cash we will have left if we don't get end up getting those revenues thank you for that well I heard you ask about deferred maintenance are you talking about deferred maintenance fund 140 the revenue and the maintenance you know they go hand in hand so yeah that'll be great if you're able to yeah well what Dorothy shared because
073defer revenue is just a concept is how to record a revenue fund 140 basically we use to receive the Deferred maintenance of funding from the state so that was uh recorded in the fund 140 and that was exhausted and so basically right now what we do is we transfer funds from our building fund every year is about 400,000 per year and so all the repairs and the maintenance work that we need to spend and so we just uh pay from there so that's the fund 140 right right when the building fund is um projected to be depleted over time then I was like you know how do we transfer for uh such a yeah right now our building fund based on the current projection we see by the end of um 26 25 26 we
074have bought like uh 11 million close to 12 million right so well so far we know we'll continue in the next 10 years to receive the RDA revenue and we also have the major lease income in our building fund so so now building fund will continue to have a a fund balance there okay and and the weird thing about defer maintenance is that we stopped getting the funding for this deferred maintenance when lcff came into place but the state still mandate us to have an M maintenance of effort and they tell us how much we should be maintaining for uh deferred maintenance that's why we have to do the transfer to make sure that we meet that maintenance of effort or we call it Moe uhhuh because the state required us to have that maintenance
075of effort even if they're they sto funding us the Deferred maintenance which is you know something that is kind of weird when the state says I'm not going to give you money but I want you to continue spending this much money on Main talk about special yeah I know that a couple years ago at the high school the L building the staircase needed repair and I believe that's where the funding the F maintenance funding went to pay for that yeah right did did uh vice president Gip Tran have a question I always have a lot of questions but I think um you know just for the timing um I'll probably like contact Wendy or Dorothy because I was actually trying to calculate the numbers and all that stuff and my numbers didn't come um close
076to what you guys have on here because I'm probably missing out something and I'm a visual person so I'll probably contact one of you guys to kind of like help me to under understand better in doing the calculations because I I was doing it with my phone and didn't come out so absolutely but you know this it's it's a lot of information it's a lot of data and I really appreciate this book that you guys put together I mean it's uh I can't sleep I'll it more yeah but thank you so much for this go ahead Jamie j just one question um I happen to look back at last year's budget study session and I noticed that in the 2022 23 projected summary of Reser of Reserve there is a difference between what was presented
077last year and then what there is this year so can you just explain a little bit for anyone else that's doing what I'm doing so the budget Study last year is based on uh that given period in time and then uh when we uh when assistant superintendent wend D Jang revised the budget in first interim and second interim those number changes also because uh based on our budget and how much money we need to borrow from those funds to balance our budget so those number changes and uh what we did is we uh the number we use here is we picked up from the second interim uh budget that was presented in in March uh so that's why you can't compare because of the changes that happened throughout the year thank you that's a great
078observation so Dorothy you're saying that when we see this budget each time of the year we should compare it to the second interim at least for the balance of the reserve funds yes because uh we don't want to take the one that was presented at the uh budget Study last year because it was the information based on that given period of time so when we revised the budget in first interim and second interim the borrowing from those funds changes also as we update the budget so that's why if you're looking at or if you just want to compare that number in 22 23 for example we use the second interim that uh assistant superintendent Wendy Jang has used because that's the most recent number accurate number that we have so one last question the the
079so the first time we see the final numbers is at the at is the following year at the first interim budget well I think probably it's easier to look at a year so when we did 2324 adoption and we used the second inim of 2223 and then we project so by so same thing for this time we're doing adoption for 2425 and then the latest budget you for the current year will be the second inome from 2324 so if you compare the current year 2324 information versus the adoption of 2324 you will see the budget has been changed and those changes will be reflected in our first inome and the second inome thank you and we don't get the final fully audited budget report until first interim or second interim well the audit will will
080audit our actual yes so uh in the summer we will be closing our book of 2324 which is the current year and so in September the auditor will come here to do the financial audit and they will audit on the actual so you will have the actual spending of 2324 by that time and at that time we do another board study session to review it am I correct well the the the audit actual normally we just bring the whatever the actuals we bring the board in September for board approval yeah and then will in the first interm so that's kind of um in December time we'll have the first inome budget update of 2425 year that's how kind of the cycle works great thank you for the reminder trusty nor any other questions thank you
081president uh Team thank you so much for the presentation Sandy I see you there in the corner and and you know in previous years when we didn't have the state uh fully fun um uh school lunches uh we used to have to look at you know the deficit spending uh with student nutrition but you know that's a big source of of funding that comes into our district now that uh the state covers it and provides lunches so thank you to you and your team uh for providing uh quality food uh for our students uh and looking at ways to to expand and cover um vulnerable students as well so thank you for that um Dorothy shangi Duke uh Wendy thank you for the the comprehensive budget report here uh thank you learning development team for
082us sitting through this with us and uh Dam in with human resources as well too so uh I want to mention uh at your own time if you have time is to look at the budget book and we have I believe it's p page um after page 133 so I assume this is page 14 is our 23 24 estimated actuals by fund uh and the following page is the 2425 adoption by funds you can see uh fund one30 is our student nutrition funds as you can see that Sandy has been doing really well in managing her budget and uh has a very healthy ending fund balance all right thank you so much team for the board C session moving to um item nine review and approve Clos session agenda do I have a motion make
083a motion to approve uh the close session agenda second motion is second uh since uh trusty Norwood is virtual we have to do a roll call Scott trusty Norwood yes trusty Jan yes clerk Naka yes vice president Yip Tuan yes and president no yes close session agenda is approved are there any public comments in regards to the Clos session we have no public comment at this time thank you we will adjourn to close session and reconvene at uh 7 for Open Session e e e resolution 2024413044 e I'm proud to say our spigler team finalized our mission and vision statement and our e resolution 202 2439 encouraging the celebration of the month of June in the uprising 8 1978 in October James Bird J on sex a celebration colors at MHS happy e e e
084all in h [Music] EX good evening mpus I am minno your 2024 board president welcome to this meeting of the Milpas Unified School District Board of Education we appreciate your attendance and participation in our education proceedings which align with the Ralph m brown act for open meetings tune in to our hybrid style Meetings online on either Zoom or YouTube or iners inside our boardroom uh trusty Norwood will be participating remotely in public SED under AB 2449 teleconference ing guidelines to review public comments can be made while you're logged onto Zoom or if you're in person YouTube however is a listen only option if you're unable to do either of these pleas please visit our written public comments web page for instructions on how to submit your written comment one twom minute public comment per person
085is allowable for each item item 13 close session announcements truste J thank you president no I have uh four announcements tonight so starting the first one uh the board determined and Clos session by a unanimous vote regarding student listed in student exposion hearing 20243 to be expelled for the maximum amount of time allowed by the Education Code the student will attend Community I'm sorry will attend County community school and must abide by the rehabilitation Student Success plan the board will receive a progress report from staff just prior to the one-year Mark to determine if the student has met the plan's requirements staff will review the plan with the student and their parent or caregiver item two uh the board also determined inclosed session by unanimous vote uh the student listed in student exposion here in
08620244 to be expelled for the max amount of time allowed by Education Code the student will attend County community school and must abide by the Rehabilitation Student Success plan the board will receive a progress report from staff just prior to one year prior to the one-year Mark to determine if the student has met the plan's requirements staff will review uh the plan with the student and their parent or caregiver item three in Clos session the Board of Trustees unanimous approve the superintendent's recommendation for for the position of a certif certificate manager the assistant principal for Pomroy Elementary School and the last item in close session the Board of Trustees unanimously approved the superintendent's recommendation for the position of a certific certificated manager assistant principal for mael Matos elementary school that is all thank you trusty
087Jang next item 14 review and improve the Open Session agenda do I have a motion motion motion do we have a second second uh since uh trusty Norwood is virtual we'll uh begin with roll call vote Scott trusty Norwood yes trusty Jun yes uh clerk Naka yes vice president Yuan yes and president no yes pass is unanimous thank you item 15 flag salute everyone please rise put your place your right hand over your heart and repeat after me I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you you may be seated item 16 comments from the public Scott are there any online public comments at this time uh we have no hands
088raised at this time all right we have two inperson comments first Angela G if I'm pronouncing that correctly gay oh hold on we'll get the mic on hi my name is Angela gay um my daughter has been a student in the Mita school district for about six years now um in special education uh until we got to milus high it was kind of Rocky um special education teachers in and out her having to navigate special education accommodations on her own cu the own teachers didn't know how to use it until we got to milp high it was really rough it makes sense that m p is high you have a good staff and which makes me really upset to hear that there was a recent dismissal of one of her favorite teachers Miss Rodriguez um
089like I've said two to three times before in these meetings I want see anyone beating down doors via special education teacher let alone a teacher who cares about more than just the job she cares about the kids I know there's probably nothing we can do at this point but I just want to let you know how much the mental health of my daughter and a lot of her friends in special education is suffering because of this I was told there was going to be some type of investigation into this I don't know if it happened um but it's real upsetting to see mil petus High who's a great teacher cuz for what for what who are you going to replace her with she's really made a difference in a lot of kids' lives I know
090there's a bunch of kids who would not be graduating today because of this because because of this lady she would she helps so many people not only the kids the families and those are her kids and to lose someone so important and so vital to the education of our our young adults future voters future taxpayers why like we need to help people stay in this District she's a product of this District why why why not help someone stay here that's all I have to say on that it's a real really really sad situation and uh my daughter's pretty devastated by along with a lot of students so great job thank you next we have Suzanne muffett as a longtime resident of mil pedus 38 years and a 24e employee of musd I have experienced a
091community that once put its residents and students first to a current environment governed by political motivation and a disregard for the mission statement of the culture of we in recent years I experienced a political culture of double standard and going as far as bullying and targeting in the special education department of those individuals that putting students first and following compliance for spe special education as set forth by the state of California in this district there is a lack of regard to follow protocol for these California special ed students more egregious in this school and District making ad hoc policy to accommodate a small group that has been formed as an inner circle thus breaking board policy for example induction and Co credentialling this has been allowed for a for a Chosen Few but not for
092others incidents such as one individual granted four emergency credentials a pip an intern a stiff and an emergency credential was able to keep her teacher pay and benefits and yet another individual not part of the Inner Circle was targeted and actually terminated of their position this individual ass insurance was terminated wages went to sepay and not allowed to do IEPs without supervision and removed from a classroom where they had been teaching for the last three years the district continues to Target those individuals that follow state law and those in the inner Inner Circle have been granted tremendous leeway to emergency District credentials as I just outlined again displaying preferential treat treatment for a few to the extent of affecting student mental health as victims of the lack of student concern and the only concern is
093district and board policies I'm here for the relationships that I've built with my community and for my students my question is why are you here thank you Scott are there any other public comments I I have a hand raised and then I also have a written public comment uh hand raised first okay uh Jaden Santiago uh we are enabling your audio please take yourself off mute and you will have two minutes to speak hello um my name is Jaden Santiago I attend NOA high school right now and I don't really understand why my teach has been terminated of her job when she's done nothing but respect us show us everything like just show us love like if somebody would come into her classroom and distract me while I'm doing work she would make sure that
094that person's not in the class anymore while I need to do my work and she's been just a supportive person even though I'm not even on her case and I just have classes she's been nothing but supportive to me and my cousin who who is on her case load but yeah she's just really she's really like an important person to us and I really don't like I just want answers on why she's being terminated and why she has to go through this when other teachers have have different outcomes of certain things that has happened just like this and I really don't understand it it's just like that that's been like couple things that's on my brain right now and I can't really like move past it even though I want to but yeah I really
095don't I just I don't understand why and she's literally just nothing anything she hasn't cheated us any any type of disrespectful way none of that like if I'm in her class she knows I'm in there to do work and finish to try and get out of this high school and finish high school and she's making sure that everybody in her class focus and if they're not then they have to go to a different class that's all I have to say great thank you so much and Scott when you're ready the written public comment okay um this comes from fritzy boura of the Pines in mil pedus uh good evening I writing to thank everyone involved in the mil petus Elementary Olympics it was my family's first time to participate and it was such a fun
096and positive experience for all of us the Zanker school spirit was alive and everyone's competitive Spirits were going we would like to thank our principal Miss Patel uh or assistant principal Miss Dylan and all staff who were there making sure the kids were where they needed to be and encouraging sportsmanship and showing our Zanker Roar behaviors thanks also to Scott forner Chris Norwood and the rest of the trustees and sponsors especially Mills Diner who makes the best breakfast in town your support for the kids are amazing I hope more local businesses support the event next year we can't wait to be part of next year's event thank you Scott last call for public comments All Right Moving On item 17 MD strategic goes in Ence time we will foro reading the Strategic goals and we'll
097go to item 18 superintendence report recognitions thank you president no at our last board meeting we recognized the volunteers of the year and we had one uh set from our early childhood education centers at Sunny Hills and Rose CDC and neither are uh coordinator Dr speedia nor are e e e thank you thank you next we have our malus High School softball team and they are coached by uh just sorry I drew a blank um coach hernand no sorry I have to look at my notes Thank You by coach Rodriguez who stepped in for uh and took over from coach Corbin who's now assisting and our girls softball team for the first time in 20 years went to the CCS championship and was a heartbreaker because uh it just was a heartbreaker so I want
098to recognize each one of you for the determination and U will that you had in getting us back to the ccs and showing up every day and at the games under coach Rodriguez I'd like to invite all of you to come up [Applause] are the girls here we'll catch them later but would you like to say a few words um yeah um I just want to say first year as head coach the girls were very amazing um I know we got a lot of support from Miss Butcher and Mr wolman they loved you there um supporting us and we're gon to bring this program up yes we are thank you coach Rodriguez [Applause] next we have our malus extreme robotics team who for the third year in a row in a row made it to
099our Global team robotics competition and they scored in the top 10% out of literally thousands of team invite our malus extreme robotics team and their coach and advisor Paul o to come on [Applause] up than you to down so that make sure we have like two rows one bending down there you go somebody the captain thank you Mr O like to say a few words I'd like to say big thank you to Mr Ken and his wife Mrs they because we most support I don't think this would have been possible without them the last couple of years thank you so much thank you next from high school to Elementary Middle School we have our Randall Superstars basketball team and they won the little Heroes coed basketball tournament under coach Kayon Sykes like to have you
100all come on up along with their [Applause] co-principals yeah sure uh I would just like to give a a big shout out honestly to my two co-principals here miss Cardis and Miss Perlo for basically supporting us and coming in into this it was my first year coaching elementary basketball so that was a different time but uh just going out there with the kids and being able to compete and win the championship was huge and bringing this little metal home with this kid alone was all the more special so thank you all and Rancho debuted this year with a botball team under coach Vincent Tran and they entered and were awarded best new robotics team championship so I'd like to invite our team to come on up is Mr TR here here is is somebody like
101a captain a team captain say something first let's have the team NE down Captain Neil to say a few words well I just want to thank the parents for letting us stay until like 6 p.m. every day and I want to thank our coach who never questioned Us and got anything we wanted and helped us a ton and hopefully next year there'll be another bot ball team where we can join and win this time thank you thank you deal thank you team next I would like to recognize our high school elected official students and so we're going to invite you to come on up um vice president could you help with reading the names SAA saf Selena right here J Catherine G oh here we go okay okay Christi St Maria Benedict Aman Raj yeah
102oh Aon Dane okay Mark G is that Mark are you Mark okay summer what was that El okay yeah thank you so we have uh Christian so new how as the uh don't sit down yet as the president of milus High School ASB could we ask you to say a few words about student government and Leadership hello I like to say first of all that being in ASV is actually a really rewarding kind of thing to do in high school and it's actually made a really big impact at our school and I'm really proud to be able to represent ASB here today I've seen that we've done a lot of great events for our school and I'm proud of what we've been able to do so far a lot such as Trojan Olympics and homecoming
103and I'm hoping to see bigger things for ASB next year as well aw [Applause] you guys take a picture and be mindful of the people in the back and if you need to KNE down thank you very much all right thank you very much uh to all of our honores and for the hard work that you put into the achievements that you have made this year and thank you to our team and our parents who support you in doing the remarkable work that you are demonstrating next I'd like to go into the musd state of the District board report so here in the last few days of school are a few examples of things that are remarkable team and Learners have been doing at ranchill Middle School their Orchestra had a concert here I want
104to point out that organizations such as our science olympiads led by Dr Lea Meyer with a whole crew of parent and staff volunteers has uh been recognized nationally by an education Journal called Ed surge where uh they decided they wanted to focus on women in stem science technology engineering and math and so this particular Edition has a whole photographic story of our girls in particular who participated in science olympiads throughout the year and it's these types of things Orchestra science olympiads all of the accomplishments that we recognized earlier this evening that build a sense of connection for our Learners so that they are in school and we did talk about during our study session our average daily attendance and The Importance of Being at school both for financial reasons but even more so for your
105ability to build those connections and the academic strength that we want all of our students to to extend so overall we finished out the year with a 95.4% attendance rate we're still striving for 97% as that's where we were before covid and once Co happened our average attendance has greatly dipped but we did make some progress this year and this is how each of our schools finished out the year and you'll notice that we had PID that remained at 97% and I'd also like to point out that the lowest average daily attendance we had was 92% with our Alternative High School Cal Hills High School and if you look Statewide that's a tremendous difference from what the average is for continuation schools the average is around 70% so we're doing some really dynamic things here
106in milish unified and I look forward to continuing to grow next year and seeing that average daily attendance um bounce back to where it used to be also want to say congratulations to all of those uh in our school district who have made transitions either to the next grade level or onto college and eventually career and we have our last graduation ceremony tomorrow night for our adult students who have achieved high school equivalency and that'll be at 6 o' at here right here in this gym if you'd like to come and celebrate please do speaking of 97% attendance at palay one of the factors in uh organizing the different types of events and incentives was engineered in part uh by Vanessa who was the interim assistant principal while miss an uh Miss Christ christanis was
107out on leave and when Miss christanis announced that she would be moving to Southern California we had big shoes to fill and fortunately a top candidate Rose to uh the occasion and that is Vanessa Bond so she is currently in Singapore where she is meeting up with the family of this young lady that she had as a student for three years while she was teaching at spingler and we look forward to our next uh board meeting where we will get to hear from Miss bon in the meantime I would like to invite up our other new assistant principal who will be our assistant principal at Matos Elementary School beginning July 1 at Matos Elementary we had uh assistant principal uh Vivien Z who decided that she needed to look at other ways that she could
108give back to the school while also balancing a new family and so it's with uh enthusiasm that we welcome best wood who comes to us from Santa Clara unified and prior to that was also a Adjunct professor at Cal State montere and has a great deal of experience in the realm of uh school psychology special education multi-tier systems of success inclusion practices and is completely student centered as every single one of her references stated when we uh called so Miss Wood I would like to welcome you to the MD family and give you a moment to share some thoughts with our board and community well thank you I'm uh privileged and honored to be um selected as the assistant principal for matados elementary um I'm very excited to be able to work with this community
109I'm going to be part of your culture of Wei and things that I focus on are around social emotional learning and the well-being of all students academically and with their mental health as well well so I'm excited to join the team I'm very excited to join my principal Jackie um and be her partner and I am privileged to be a phoenix yes you are congratulations thank you and we'd like to ask you and your family and Dr V feler to come up for a quick uh snapshot with our board and executive cabinet for e [Applause] and president no that concludes the superintendent report thank you superintendent um item 19 superintendent's executive cabinet reports members of the executive cabinet will have recent significant information to present to the governing board on topics that are not on
110the agenda reports are limited to 90 seconds each with five minutes allow allocated for the principal's report thank you and we will go ahead and invite up from Spangler Elementary School our dynamic duo principal farwind joal and assistant principal Juliana Flores good evening board um superintendent Cheryl Jordan the community and everyone that's here thank you for inviting us and we knew that we have to keep it under three so we decided today that we're going to make a video so Scott if you could just present that' be great I'm proud to say our spegar team finalized our mission and vision statement and our core values these core values have guided Us in all the work that we needed to get done this year our Spangler team got trained in August on plc's this these this
111training builds strong structures for collaboration so our Spangler teachers and our TOA were able to collaborate on providing interventions for our students uh we served about 160 students in our RTI program as teachers were about 80% of our teachers are also trained in restorative practices and bringing the uh restorative practices to Spangler will help us um to have better relationships with each other with our families and our students our efforts for PBIS this year um included tightening up our tier one processes and then we also started developing our tier 2 um strategies to respond to behavior intervention such as um using checkin checkout system a lot of our staff members it was their first time using PBIS rewards we would administer points and some of our the events that we had for our students would
112include our glow party um cookie decorating and we are looking forward to further developing our PBIS efforts here on campus um the other thing that we wanted to touch upon is our attendance and so our daily average attendance rate this year was 94. 38% we went up um .5% from last year and we worked really hard um our attendant secretary and um admin team to identify our chronically absent students um and working with those potential chronic absent students to help build solid foundations um on how to get the students here and work through those barriers so that way next year we can start the year out strong with these families and um students and what we have learned this year is that we do have a lot of supports and programs for students but we
113do need to come together to create a strong multi-tier system of supports so this July 11 uh staff members are going for with uh with Julian and I are also going to a training um to come back and figure out how we can strengthen all that we do for students and we're really excited for what next year will bring for us all right that was um what we wanted to talk about if anyone have any questions let us know great job that was very quick and right to the point thanks thank you thank you for all your support thank you so much for the presentation a great work on your attendance next I would like to invite our interim assistant superintendent of human relations Damon James good evening board I'm going to yield my time
114to our action item dealing with a workplace then that brings us to executive director of learning and Innovation PR jari executive director doring house and I would like to extend a heartfelt thank you to our musd community um which includes students families teachers classifi members and School site leaders and District leaders for a wonderful 2324 school year we piloted new programs classes curricula and Partnerships we are grateful we are deeply grateful that the members of our community hold a design mindset which means we listen we try we get feedback and we keep getting better together thank you and chief business officer Dorothy ronos we are receiving four interns from El's youth force uh program as part of our partnership uh when they assign this to musd uh we're going to help the student work in
115creating some Pathways and learn how um develop some office skills they're going to start on June 17 and will end on August 2nd uh we are working on their schedule and the beinging of which department I get the privilege of having the interns uh we also met uh the team and I met with uh our call shap Grant consultant so we can get reoriented on the status of our C shap Grant and where we at at the end of the year and how we are moving forward with that uh we also started the early stage of closing the books as we mentioned at the board study session today uh at for the year end and we the staff will continue the year and work from here through August uh right before our Auditors start final
116audit for the fiscal year 2324 that's my report for tonight thank you and that concludes the executive cabinet reports thank you superintendent Jordan moving on to the next item item 20 board group agreements in essence of time we will also forgo board group agreements and move to item 21 board communication request this part of the agenda provides uh school board members opportunity to report on their activities as elected officials reports are limited to 90 seconds each we'll start with uh truste Jean thank you board president actually I'm just going to Echo um the idea of it was a great year we had a great partnership between our parents our students uh our teachers our uh s um our staff as well uh in in pulling this year off uh we have uh certainly made a
117huge tent in our attendance and look forward for us uh to continue that and enjoy uh the next uh month or two thank that's all I have thank you trusty J truste Norwood yeah I'd like to Echo the sentiments uh of board member Jang and uh executive director PR jari and Mary doring house about um the gratefulness for the service of the School District staff Personnel teachers certificated um classified everyone as well as the parents and the families that work through all the different challenges and struggles that you know we all experience so um and then I look forward to continuing uh that developing the strategies where mil pedus Unified School District continue to be seen as a member of the community not just the school district or the school that the kids go to
118thank you thank you trusty Norwood word clerk Naka thank you president no good evening everyone I would like to Echo my colleagues sentiments as well and um it's a great priv privilege and honor to be out there to begin with the celebration of uh our musd employee recognition the celebration started off with that and um of course uh the middle school and the high school graduations were awesome and uh I did attend uh the postsecondary calus hills ESL and Middle College High School graduations as well and uh I definitely wanted to uh bring up the AI in education the fire chat that we had it was amazing to see the participation of the community and the leaders around uh who were really curious and after uh the event I did get few of uh the
119community people and the parents say that they can't wait to hear what is in store for them and uh the students around as AI is everywhere and uh yes it's it's amazing and uh I myself I'm really curious to see the Symposium which is coming up and uh I did itend a couple of chamber meeting and the rotary golf fundraiser event as well and uh that concludes my report so much president now thank you Bo clerk Naka vice president M yes thank you very much president no and i' like to uh Echo the same sentiments and you know what a great way to end the school year with recognizing our um musd employee celebration uh with all the uh longtime um staff members and uh also attended the Leo morphe award recognizing the student ath
120leetes um ending the year with attending all the promotions of all the the elementary school well not all the elementary school but the uh Middle School uh cow Hills MHS Adult Ed ceremony um middle college and um yeah I just want to say you know thank you so much uh for a wonderful amazing year and um it's a great way to uh end it and um I wish everybody um a great summer thank you thank you vice president iswan um to Echo the settlements I wanted to add the fact that we want to recognize and thank all the different ptas ptsas pto's uh for really continuing to to volunteer and support uh each of the various School sites uh without your help as well uh along with the staff and everyone involved we wouldn't um
121have had a another successful school year so thank you so much uh item 22 reports a business services and we'll start with student nutrition services depart report before they start I would like to introduce director Sandy Yun Peter neon and Rachel delisi who will be presenting the student nutrition report tonight good evening my name is Sandy Hinn I'm the director of nutrition service and Warehouse um I'm here joined by two of my team members Peter nerson who is the Central Kitchen lead as well as Rachel de she is the um High School kitchen lead um tonight we will be sharing um uh about how our federal nutrition program has evolved over the years um and what we've done this year to improve the quality of our meals to our students as well as our grand
122plan for next school year next slide please okay throughout the history the federal nutrition program has always aimed to improve um the health and well-being of our nation's children it changes based on society needs as well as nutrition science which also changes the way we operate and serve students when natural school lunch program was first established in the 40s it was established as a measure of National Security because studies show that one-third of our young men were rejected from military service due to malnutrition so this was the during the time after after World War II and the Great Depression by the '90s and 2000s seditary lifestyle of American children coupled with high consumption of junk food led to an increasing prevalence of overweight children so school districts were then mandated to ad hire to a
123higher nutritional standards um uh as well as uh putting a wellness policy in place uh which increased the requirement for physical activity at school um this policy also removed um the sale or prohibit the sales of sodas and minimal uh um nutrition value Foods uh in school during this time School meals are very underfunded reimbursement rates were not enough to cover the high cost of Labor and food um school districts did what we could to minimize budget deficits so fast forward to 2020 during the pandemic our program became a emergency feeding program when parents were out of work there were very high need to feed children in the community so we pivot our operation from feeding students in school based on meal eligibility to feeding the community youth at large at no cost um so
124this led to a major milestone in 2022 when California became the first state um to provide Universal meals in schools um this as a result um increase our meal participation signif significantly um and as we we also fac with challenge um you know Staffing challenges in our industry so at this time the state is very invested and very interested in increasing the school's capacity to prepare meals a freshly prepare meals and allocated additional grants for this effort which your district has decided to opt in um so since 2022 uh these grants help has helped us fund kitchen infrastructure upgrades equipment and food service training it also allow us to work with small local farmers as a way to address supply chain uh issues next slide please so over the years I've heard a lot about
125we need more healthy meals in the program um but healthy means differently to everyone and I want to share what makes our musd meals healthy as part of the USDA guideline we are required to provide enough caloric needs for our growing um students based on their age group uh we are required to limit sodium and fat and offer whole grain Rich grain whole grains uh lean protein fruits and vegetables and milk and through all the food that we procure we also have to meet the bi American provision um there is a new guideline added that by 2025 we will be limiting added sugar which will make everyone happy this is what we've been fighting for so that's the requirement but what makes us Stand Out is we go above and beyond to search for quality
126products in our program we over the years we do extensive product screening as we look for new products in our menu just imagine going through the grocery store just for example marinara sauce there will be hundreds of marinara sauce out there different brands different taste are they all healthy you don't know until you look at the ingredient list so what we do is we go through all of the ingredient list to look for things that we don't want in our school meals uh these are additives that might have adverse uh effects in health so we go through these strenuous product um review it limits significantly on what we bringing into the the the um meal program um but again it's the quality that we're going for not necessarily the lowest price uh we also have
127been incorporating um organic fruits in our program organic is very expensive and they actually cost almost double the price of the fruits that we bring in uh but because of the grants that we opt in we have this opportunity to serve organic fruits uh twice a week we also increase a lot of cooking inhouse where we are able to utilize wholesome ingredients in our cooking and now Peter is going to share with you what we've been doing in the Central Kitchen hello my name is Peter I'm the Central Kitchen lead um a lot has changed over at the Central Kitchen I started on the lead about nine years ago now um our highest count day was about 3200 meals our highest count time now is about 4,000 and on top of that like oh next
128slide sorry um you see slide that doesn't include some of the few things we do for the high school and the middle schools where they get deli sandwiches salads those are freshly made every morning that we do that those total up those can total up to be about 4 to 500 on their own um and we do that every morning and we get those out by like 9 o00 on top of that the elementary piece of that is up to like 4,000 a day prepared depending on the M like if we do cheeseburgers you know we make a lot so we and that goes on to the freshly prepared piece um next slide so the last slide showed we are doing um some in the menu we had barbecue chicken now on the menu it's
129a new item that's about 1,400 PB of raw chicken that we marinate overnight and cook we try to get that cooked all in about a day it takes hours um we were able to do it with we have some new equipment that we're able to do that with and then this next well the following school year when we some new equipment stuff is repaired and fixed we'll be able to do it even better um the biggest hindrance we have right now is the size of our facility and staff do we have enough people for the volume we're doing because it's such a large increase in numbers um we do pastas rice that's like 200 PBS at a time you know those relatively quick but it is it is a bit taxing but it's worth it
130you know we we put out I think some really tasty items if I hope you guys a question yes is the and Sandy might want to join you is the funding that you're talking about does it fund your program like your your ability to make new foods or is the funding that you're receiving only uh equipment based so you're expanding your capacity to make more food but you're not getting dollars to um hire more people on a continuous basis uh the grant money allows us to increase cooking um or actually pay for infrastructure to pay uh increase our cooking so that includes replacing equipment buying new equipment um providing training to our staff around freshly prepared meals okay so let's go into infrastructure uh and training thank you oh um so through the fresh repair
131stuff we have been able to do newer options this year than we have in the past um more cooking is involved which we training has been helpful with that but like I said the only thing that limit us limits us now is the physical space I feel is yes we do need more people it is hard to hold people in student nutrition position we we see a lot of turnover I just see a lot of turnover in the Central Kitchen over the years people move on come in you know um but the new equipment is helping solve some of those issues so I think that good evening everyone my name is Rachel deisi I'm U M's High School lead um if you see in the slide um you will see aside from our daily lunches
132we also pack a number of breakfast and house uh you will see in the pictures uh such as English mappin an overnight oats a scrumbled eggs and a yogurt parpet with a variety of different fruits like mix Beres and tropical fruit in the past years we have been searching for a good quality breakfast item we hear a lot of feedbacks from the families Desiring less sugar and breakfast items there finally a Serial product available in the market that we tasted and plan to roll out next school year they are organic contain less sugar and a very clean label we did a taste T testing in uh MHS kitchen and cot kitchen and they have been very well received the feedback we got was they could tell the difference in taste and texture to the old
133ones and the great thing is they can continue to enjoy cereal but much higher quality next slide please there are some things happening in the in our sites Rancho introduced a fruit bar giving student access to a variety out fruits in a daily needs cooking required needs to bring back um dishw they they got their own new dishwasher we replaced a dishwasher at Rancho and it has been used in the past decades as a matter of fact mhsn Central Kitchen will be replacing their dishw dishwasher this summer student feedback uh it is very important for us also the feedback of the student uh what food they eat and uh how goes to them how they taste it so student feedback is very important to us we want to hear directly from student about what they
134like or and they don't like on the menu because ultimately they are who are we are feeding we've done a lot of student student focus group at cner and also launches feedback platform online if you see in the slides they can scan it and they can um uh uh write the feedback uh that we can read it directly we can improve our service through their feedback that allows all mu musd student to leave a comment at any time throughout the school year with SB uh 1383 you will see uh in the right side of the slides we implemented the share bin at every site allowing student to put any components on their meals and that they don't like and then they want to consume other student can access the extra food throughout the meal field
135at MHS we are donating Surplus meals to hope for the out house onh housee um foundations next slides please uh providing a variety training is critical to our operation we want our staff to learn new skills to help them grow in their position we don't don't just focus on kitchen safety or food safety we provide opportunities to our staff to operate new sophisticated kitchen equipment um throughout the year they provide um our department providing training for all of us if you see in the slides uh there's a training for a new equipment and um food and safety uh for us how to apply those ingredients in our recipe farther more we also done some meditation training at our pre previous back to school training program because wellness and learning techniques to reduce the stress in
136is is important to all of us especially working in kitchen just to give you an idea in uh our site and my site we feeding five uh we providing 5,000 meals a day for the high school student thank you next next slide please okay so for our next school year plan um we are very invested in continuing our quality program to our students these are one-time fund money that we have the opportunity to do great things but we want to be able to sustain it for the years to come we want it incorporate in our program so two things that we're going to focus on in regards to building our capacity for more cooking is um staff training and we need to have good reliable equipment in our kitchen to a to be able to
137do that job um on July 22nd we have a rare opportunity to send our staff to The Culinary Institute of America uh to get some culinary training with professional chef um they will focus on um you know work safety um time management um you know preserving quality of time uh quality of food while you're sort of holding holding the food because we do prepare quite a bit of meals all at once um for for lunch rush um and throughout the year we are um going to have a consultant Chef to work with our site and provide ongoing professional development um for our staff um and in April 2025 um our kitchen is going to get our U Refrigeration replaced um so this will have a significant impact towards the end of the school year um
138it is a summer project but we're expecting it to be done before the new school year opens um so we're investing a lot of money in our staff as well as infrastructure and um I want to than that um my staff has been very excited and motivated for these new changes changes is hard and not everyone would be up for it but they are um they are very happy that they will be able to contribute to the quality of the program that we serve to the students um and the fact that you know they don't want status quo they want to do better and better for our students thank you thank you thank you for the presentation Scott do we have any public comments we have no public comment at this time uh trustees any
139questions or comments for the team there thank you for an amazing presentation we definitely need a motivated team to support to have our kids well nourished nutrition is the main part of it to keep them happy and successful so thank you so much thank you yeah thank you so much for the presentation um I appreciate the innovative ways that you're trying to bring healthy choice to our students in school that's very important um my question is um what is the cost per meal difference making it inhouse versus the regular meals being order because we want to continue this so just curious what the numbers were well at this point we are just maximizing what we have now we haven't even increased labor um so um that is actually something that I want to evaluate further
140um as you know cooking more requires more resource labor time and prep Space Storage Space where you're going to SP store all the food um so it is a lot of factors that we have to continue uh consider um before the pandemic we have relied very much on individually WRA items um it doesn't take a whole lot of time to prepare that we send it off to the sites it's a heat and surf model and now we are doing more cooking we are actually doing we used to do 10% of cooking in the kitchen now we're kind of going to do 30 to 40% so that's a significant jump based on what we have now thank you TR trusty Norwood did you have a comment question yeah um well thank you Sandy and team for
141your presentation uh um as I listened to it my first thought was barbecue chicken really where where was I when school started when they started serving barbecue chicken from the kitchen and who who thought of that but Sandy you've been amazing from the very beginning um I would ask uh superintendent Jordan as you look at um Grant Management or Grant creation you know what we're doing around Learning and Development in other areas I would say that um if we if you do move in the direction or you guys make the recommendation of a a grant analyst or Grant management team I would also ask them to look into uh student nutrition because there is quite a bit of dollars out there around food and those types of things and healthy meals for kids that um
142I know that Sandy and her team would definitely take advantage of based on what we've heard tonight right I have to say the great news is we have a very healthy fund balance which allow us to do a lot of creative things in the near future thank you and I would also like to add that um director W has been responsible for a number of grants that our student nutrition services has received and to trusty Norwood's point if we have uh somebody else like Denise Coleman who's assisted with other grants assisting you director way we could uh just magnify the work that you've done and what I also wanted to say um is thank you to each of you for coming forward to share all the great uh work and creative uh strategies and changes
143that you're making and the other thing that I see is in addition to our Learners and also our team members who sometimes eat the student uh lunches as well is that they're getting uh a personalized touch and nutrition that is thoughtful about uh what constitutes a healthy meal and with all the extra training that you're doing and these changes it also provides our student nutrition team with Pathways for expanding their career skills and so I really appreciate that aspect too of the work that you're doing and increasing the onsite production at 30 to 40% over prepackaged food so thank you uh thank you student nutrition services for um the presentation because I didn't realize you were Educators and providing us a history lesson so I really do appreciate that as far as the evolution of
144the team and the output that we're providing our students now uh one of the success is the vegan options uh your vegan options have become very popular with non-vegan students and so I think one of the challenges there is uh depending on the vegan options it it was over it was very popular where the vegan students didn't get opportunity to get vegan lunch so uh are you assessing that and and figuring out how to supply that to various School sites with you know student population that is more vegan yes um we are working with schools to get a better lunch count so we don't run out of choices uh but you are right there is a growing demand for vegetarian meals or vegan meals and we are very conscious about that um you can see
145that our menu is very diverse um so uh each individual sites do keep a record of what they sell previous uh in previous time so they can get a better gauge of how much more or less to order for the next time so then we have enough for everyone appreciate it again that was the benefit of the sucess of providing better vegan options right so the the exposure to that too for our students is uh compounded as far as building healthier lifestyle yep great yeah and and I'll say that you guys felt a great team I've seen nutrition services for many many years and I've seen you guys grow in into a strong team uh into the diversity of foods being responsive to students um you've guys have made tremendous uh um improvements in the
146food in terms of the healthy food as well as actually cook into food versus prepar versus prepared food so I want to congratulate you on that huge progress and just encourage you to keep it up um some of the school sites actually have active Gardens as well too has there been any opportunity to connect in those School sites to kind of either educate students on the value of the certain uh produce that they're growing in their Gardens um can you repeat that please yeah that's certain School sites have like Gardens like k at Rando we actually got a sample of blackberries and raspberries U that their students were were grow growing um is there opportunity to to do kind of a farm to school lunches from the various School sites yes yep there's always opportunity
147for partnership as long as there's enough supply for to feed all the kids yes andly we heard that students are picking and eating them off immediately from the bushes and so uh when the school's in session they didn't actually have Supply yes any other comments question nope thank you so much de for the presentation there is there any data is there any data that Associates um chronic um reduction of chronic accente ISM with the quality of uh school lunches or School nutrition not that I'm aware of but I'm sure that there's some linkages that we could uncover it just sound like they make it attractive to come to school if we're advertising the meals because you know some sometimes these are the best meals some of our kids are getting oh I I know that
148there is definitely the linkage between uh students who depend on School meals for nutrition and being at schools I thought you were referencing the quality of the food yes the quality of the food yes both yep we could look into data for both all right thank you so much team appreciate it thank [Applause] you item A2 accept the partial tax oversight committee annual report this Services Dorothy you want to introduce our partial tax committee lead thank you I would like to introduce Mr William lamb he is a member of our parcel tax oversight committee and he is here tonight to present the annual report of our parcel tax Mr Williams thank you thank you musd school board and um our superintendent and and the District staff um I'm here tonight to present to you our
149passu tax oversight Community annual report MERS wers approved a five years paral tax for the school district measure year on June 8th 2010 the measure expires on June 30th 2015 the partial test measure C was renewed on June 3rd 2014 for an additional 8 years and expired on June 30th 2023 voters again renew the district partial tax measure e on June 7 2022 for additional 8 years the term for measure e began on July 1st 2023 and last through June 2031 the partial test provide local school funding that cannot be taken by the state it helps the district to focus on continue accelerating academic programs in science technology engineering Arts athletic and math attract and retain highly qualified teachers and and staff create stronger academic programs in Reading Writing and computer science while supporting student
150health and well-being increase educational pathway for career and colge Readiness ensure teacher have the support and tools needed to prepare students for the future Workforce the partial test is intended to assist in covering expenses that directly promote students learning such as paying academic academic programs instructors the money from the partial tax should go toward expenses that are directly related to teaching for the 2023 24 school year the the total partial TX revenue is estimated at 1 million $546 56 uh five 1,5 46,0 56 it was proportionally distributed to each elementary middle and high school sites there are six voting community members and seven non voting district Representatives on the partial test oversight committee the committee conven three times in the Academic Year 2023 and 2024 in order to examine and offer suggestions about the partial
151test fund budget we submit this report as milus resident attesting to the district use of partial TX Revenue in compliance with the B measures intentions along with the report of the 2023 24 partial test budgets detail as well as the 2022 23 actual spending we think that every child in the district receive uh uh vital support from the partial tax revenues this additional income will have a significant impact on our students education thank you thank you Mr lamb um Scott do we have any public comments I we have no public comment at this time thank you Scott trustees any comments thank you Mr lamb for your uh service on the partial tax committee I appreciate the the oversight there so thank you thank you for your attention Item B the partial tax polling results superintendent
152office thank you thank you president know I would like to invite up Robin Gary to have props and measures and then online uh we also have EMC which conducted the polling uh thank you sorry I can't see everything in the room and apologies for being online um Jessica psky my colleague who led this work at EMC is very sick today and really could not make it to the meeting she's extremely apologetic um but I'm here to present the poll results and I know Robin is there to help advise on use and strategy so I'll walk through the results and then I'm happy to take any questions uh you have for me uh or just open it for you all to discuss so when you're ready are you ready yep we're ready okay this I see
153the slide deck so that's great okay um I think we're cut off a little bit at the bottom though I'm not sure yeah if there's a full screen option um I could also share the PowerPoint from my side if that looks better sh why don't you go ahead and share it on your side okay okay are you seeing the correct presentation screen or the one with the preview of the next slide uh we're seeing the preview okay sorry let me switch that okay there we go thanks for your patience um and good evening I'm SAR leat I'm a senior principal with EMC research uh we're an opinion research firm I'm based in Oakland California we're very happy to be working with you um again we've worked with the district a number of times in the
154past and glad to be back on the team um a quick overview of the survey methodology before we start digging into the data uh this was a survey of likely November 2024 voters in the mil pedus Unified School District we employed a mixed mode telephone and online methodology um for this survey which is fairly standard at this time in terms of conducting voter research that is inclusive and representative of um of a school district or a community uh the phone interviews were conducted by trained professional interviewers and used both landlines and mobile phones to reach those voters and online they were reached through email both emails and text message invitations to complete the survey online this was a random sample so a controlled um sample where you couldn't um share the survey with other people
155but rather you had to be randomly selected into the survey to ensure that we had uh a representative sample of District voters the survey was conducted May 19th through May 30th so just wrapped it up uh about a week and a half ago we did 400 interviews with likely voters in the district so as we look at the data here you can uh there's a margin of error that applies a 4.9 percentage points um and the way to think of that is for every um number we show you um think of a bar that goes about five points plus or minus to know if we could have asked every single voter where that um response would be likely to land um the survey was offered in English Vietnamese Chinese and Spanish and they could um
156participate by phone or online in any of those languages of their choosing and as you can see there at the bottom we have worked with this District since back in 2011 so we do have some historic data points so you can see kind of some of the arcs of the opinion environment in the district first an overview of the key findings um for this survey and then I'll walk through the data that shows this first of all um we see ratings of the district um as well as trust in management of taxpayer dollars remain strong um while a majority perceives a need for additional funding for local schools just one in four perceives a great need for more funding so we do see that they're aware but that intensity of awareness is not um particularly
157strong at this time we see that 34s of the voters recognize the importance of investing in local schools even if it means raising taxes but a majority also Express hesitancy towards new taxes support for the parcel tax measure for mpis unified in this poll is below the super majority threshold required for passage at this time um and we see that projects that would be funded with the measure as well as additional information about the benefits of the measure do resonate with voters um and increased support but that support um remains just that two-third threshold even with all of the information we give them and does drop significantly after an opposition statement uh we also um asked about a slightly smaller $89 partial tax as um compared with the $119 partial tax we were primarily asking
158about um and we see a very similar level of support with fewer than two-thirds saying that they would vote Yes on a somewhat smaller $89 per year parcel tax uh walking through the data here start starting with sort of General issue environment questions um it are things in your area going in the right direction or off on the wrong track you can see we have data on this sort of going over time um obviously in between each survey we can't always say it was literally a straight line um when we had a fairly large gap between 2018 and 2022 but you can see the voter mood in this district and this isn't specifically about education or the schools but rather how are things going in your area we see it's been on a pretty steady
159climb since really 2017 up to 64% saying things are going in the right direction now 27% feeling things are going off on the wrong track and 8% don't know and we asked this question in almost all of our polls about um Revenue measures really because we find generally um electorate that is thinking things are going pretty well is also an electorate that's generally more likely to entrust public agencies with additional tax dollars um you know so we really like to see people being in a reasonably good mood as an election approaches I think it's important to remember we did this poll in May the election we're talking about is November a lot of things happen between now and then that can impact this and many of the other numbers in the poll but certainly from
160an electorate mood we do see a sort of steady climb we also see that voters give the district positive ratings particularly on the quality of Education the job that teachers are doing student achievement um all of these questions were asked on an excellent good only fair or poor um scale and you can see generally very positive ratings for The District remembering that you have many um voters that are not parents of students in the district but they still are very positive um even um you know just four or five% really saying I don't know um and some negative ratings but generally these are very positive numbers and we do have a lot of these going back over a long time so I wanted to share that with you today the most recent poll this poll
161we're talking about today is there at the top and then it goes back over time as you go down this chart and you can see that the overall job rating the job the mil pedis Unified School District is doing overall um has been very positive um really every time you've pulled and the negative stays extremely consistent on that only fair or poor and you can see the numbers on the right are showing really the most extreme categories so we're not seeing a lot of people in the extreme excellent or poor category but the ratio is fairly similar as it is for positive to negative so we certainly see um you know a fairly positive rating of the district we also see some of those other District ratings that we already saw the 2024 numbers um
162also improving um the overall quality of Education you can see is on a fairly steady climb um in terms of positive rating the job teachers are doing we see more positive than what was rated in 2022 um student academic ACH and test scores also more positive so certainly um some good news in terms of how the voters feel about the district the negatives remain pretty stable as well we're not seeing any extreme movement in those but certainly a sort of slow growth over time in many of these key metrics about the district finally the question about the management of District monies um we saw this on that initial slide as well 49% of uh excellent or good rating in this survey 42% only fair poor you can see this reflects some growth from the last
163poll and also um you know a reduction in the number of people that say they don't know we also see some growth um on the negative side so you know it's a little bit divided um I would say having done polls that ask this question in a number of school districts as well as other types of municipalities um it's the very rare maybe no municipalities get very strong positive ratings uh about management of District money really because the public is um always concerned about how government is spending money but certainly we see a net positive here um and generally an understanding um you know and a positive trend in in the numbers on this question sorry about the eye test on this slide um but uh one of the key questions we ask in a
164poll like this is to ask them if they feel that the schools in the district have a need for money the text of the question is at the bottom we educate them that they live in the mil pedis Unified School District and would you say the public schools in the district have a great need for more money some need for more money only a little need or no real need for more money it's a general question it's not specific to any type of mechanism yet but really understanding if they are aware of the funding need and you can see the top half of this chart is the voters overall including both parents and non-parents in the district and at the bottom half of the chart is just parents in the district so the same question
165just limited limiting looking at that data to parents so you can see here um you know for the General District 67% say for voters overall that the district has great or some need for additional funding remember you're in a two-thirds threshold environment on a tax measure and it's kind of their awareness of whether you need the funding is right at that level although you just see 26% saying they feel there's a great need so not a lot of intensity on that question we also see among parents like stronger awareness of need um has been consistent over time the parents are always a little more aware they're a little closer to the district they might see more um and have stronger opinions and you can see they're a little bit more likely to say the district
166has a need for funding um another thing to keep in mind is sort of General attitudes about taxes the question here is on the left we ask if you agree or disagree with the statement I generally oppose increases to property taxes regardless of what they are used for um and we see 57% saying that agree with that statement and 40% disagreeing so we certainly see an amount of tax sensitivity this has been consistent over time even when you've been successful with measures um but it's certainly present now and we're seeing this in many many communities both in this area um and all over the state and the country that there's a um you know General concern about taxes that we're seeing um a lot uh you know air fair amount of sensitivity towards the idea
167in the general of taxes however when we attach taxes to maintaining high quality Local Schools you can see here in the top question same format do you agree or disagree maintaining high quality Local Schools should be a top priority even if it means raising taxes we do see three quarters saying they recognize that importance of investing in schools and agreeing with that and 63% agreeing they trust the district to properly man tax dollars so we often see this sort of dichotomy where there's a general tax sensitivity but for this topic maybe I would consider it right and we're seeing that here with many of your voters saying I don't love taxes but this is a top priority and I understand that it might require a tax um to address it now getting into the measure
168itself um here on this slide in the gray on the left is the the draft ballot question we asked the voters in this poll we read out the question it is generally compliant with all of the rules that are required for ballot questions um on the ballot it complies with the word limit it has all the necessary Provisions um of a measure so um and it describes what the measure would do to maintain high quality Local Schools protect essential programs and science technology engineering Athletics and math provide training and tools for educators to prepare students for college careers and Community leadership and retain school counselors and health clerks for student wellness shall mil pedus Unified School District's measure levying $119 per parcel annually be adopted providing approximately $2.2 million annually for eight years with senior
169exemptions independent oversight no funds for administrator salaries and all funds benefiting local students when we read them that question early in the survey before we've given them any information about the measure this is what we of call the uninformed vote meaning it's before we've told them anything additional you can see that initial support is at 59% yes with 56% of that solidly coming in yes to the question another three percentage points said well I'm not sure and then they were asked well do you lean yes or no and they lean yes so the total at 59% yes 34% no and 7% undecided you can see the 2third threshold there 67% is that line going across the top um and you know in this initial vote this measure as read is short of the threshold needed
170for passage even considering that fiveo margin of error right on a you know it's possible that this 59 is really 64 um thinking about that 4.9 percentage Point margin of error but that's still short of that threshold um for passage after that initial vote question we asked them um what is the main reason they would vote Yes or No depending on what they said and you can see on the left that's the why would you vote Yes question and these are people who prioritize school funding right this is a values vote for them about education and the value of Education they want to support students they want to protect the um quality of Education um you know you just have to do it right sort of the values alignment for them is really about the
171outcome that they feel is possible with a measure like this on the no side in the red on the right hand side of this chart you can see the primary driver here is I'm opposed to new taxes as well as not thinking that this tax is necessary um or not trusting that the money will be spent correctly um so certainly um you know this is fairly common for measures like this where you have you know the sort of values driving each of these sides um in terms of what they are um you know what is driving that support or opposition the next piece of the survey goes through some additional information about a potential measure so this slide shows it's the first of two slides that show the potential programs and items that a measure
172could fund and we asked them um you know for each of these on a scale from one to seven or one is not important at all and seven is very important how important is each to you we ask these in a randomized order and they're sorted on these two slides by the percent that gave us seven extremely important because we're really looking for what are those things that most motivate people they might be more interested in a measure if they knew that it was part of it so these are sorted in that order but everybody got them in a randomized order to control for order effects a few of these we've asked before and there's some footnotes there um that indicate that but the shorthand is we are seeing similar levels of support um for
173the ones we'd asked before as we did before so attract attract and retain highly qualif Educators you can see 84% rated that extremely important here 55 or I'm sorry 84% total important that's a 56 or seven 55% extremely important when we asked this question in the 2022 poll it was 87% important so similar measure um providing training and tools retaining student Mental Health Counselors and social workers supporting academic programs and science technology engineering Athletics and math um Career Technical education Workforce training so we see a lot of items having very high importance to people um certainly the attracting and retaining Educators um sort of Rises to the top when you look at that intensity number on the seven particularly important but we do see a lot of different priorities um that the voters are interested
174in and then this is sort of the second half of that list again these are sorted here in randomized order I do want to make sure I'm I'm making the point that you should not plan your budget based on what the voters think are the important things are for providing quality education but rather this helps you really steer how do you really talk about and frame a measure in a way that the public most understands and appreciates what you're trying to do um so here you can see sort of the second half of the list and really everything was important to at least two-thirds of the voters but as you see that intensity shrinking your audience for each one or the people that really want that each item is sort of getting a little bit
175smaller it doesn't mean you can't do things that are lower on the list it just means you know there's fewer people that are really engaged and motivated by those items versus the ones you saw at the top of the list on the prior slide in addition we provided some additional information about a measure and this information is designed to be the type of public information um that the district can communicate from The District's perspective about a measure it's not advocacy information but rather it is information that uh describes the outcomes that could be possible with or without this Revenue measure to understand how um can you know how much um each of these is sort of driving potential support for a measure um again these were presented in a randomized order we have a couple
176of slides of these and they're sorted by percent um total convincing so on this slide these sort of top um top messages you can see again retaining skilled Educators we saw that on the priorities we see it again when we build it into a more descriptive message um you know protecting essential programs that were financed by onetime funding shielding schools from state budget instability right so really the sort of top items here are less about the details of what they're paying for and more about maintaining the quality of education and maintaining funding stability to make sure um you can continue providing these things I do want to point out that the intensity on these even though the total convincing is high right well in Access of that 67% threshold for passage the intensity is somewhat
177low we're not seeing um even thinking about the priorities list we just saw we saw 55 or 50% on that most extreme response here we're not seeing when we describe more about a measure and why it might be important a lot of you know we're not seeing additional intensity meaning this might not be it might be that the measure on its face is fairly descriptive and then telling them the details of what it might fund is what they need to know and maybe this information while it does can you know while some voters are saying this is convincing information they're much more likely to fall in that somewhat convincing category this is the second slid is sort of the bottom part of of those messages ranked and you can see some of these even though
178they're all convincing to over two-thirds again we don't see very high intensity um on these um on any of these items as we go through this list um so finally what we want to show here is really the vote progression over the course of the survey so you've already seen that initial vote at 59% yes 34% no that was the first uninformed vote that I showed you once we give them all of the project information and all of that information we just went through you see the vote does grow to 64% so when clarifying information is provided what might happen if they don't if a measure isn't available the revenue isn't available what could happen if it is you see that vote grow from 59 to 64% we see the opposition drop a tiny bit
179from 34 to 31% it's important to note that that 64 is still short of that 67% threshold it's within the margin of error there's a generous interpretation here that would say you know it's on the bubble but you know really we like to see that vote really grow um with additional information um you know because the opinion environment is impacted by all kinds of information that you might not be what you are providing and that's really what we do here on the far right bars is we provided a very general opposition statement about a measure it was mostly just talking about um you know we can't afford it that you know the the taxes are too high um and giving them a sort of single statement that says why they should oppose a measure is
180really devastating to support you see it goes from 64% yes to 48% yes the no Rises to essentially meet the yes to 49% so even after we've given them lots of information about what the measure would pay for and we know that these are voters that are values aligned with quality education um they uh are voicing here I think an extreme concern about the economy and taxes that is fairly easy um to trigger here with an opposition message finally we did um have a question to help us understand is it about the amount of money so all of those prior questions were about the $119 partial tax measure we kept that question consistent throughout and then we say well what if it was aund what if it was $89 per year instead of 119 I
181think it's important to note that putting the question at this point in the survey it's not the same as having asked it at the beginning in an uninformed vote with people that never heard 119 right they don't get a choice on the ballot between 119 and 89 they just get one measure but what's really interesting is that you can see support for $89 is essentially identical to support for $119 at the beginning now we've given them a lot of information through the course of this survey that they already have when they get to this $89 question but we're not seeing an indication that the dollar amount itself is um the barrier to um additional yes voters necessarily um right this is not bringing us to that 2/3 level they're not saying oh now that it's
182under a 100 yeah i' would be more likely to consider it we're really seeing people are voting the values that they hold when they come in and they continue to vote those when they get to the end of the survey and they hear a potentially lower amount oops sorry went the wrong way um we did want to show you a little bit of analysis about vote propensity and so vote propensity is the frequency with which somebody votes and as you know the election that's coming up is a November 2024 election it is the highest turnout election of the fouryear cycle and it has the most voters that don't vote as often so if you look at these three colors apologies if any of these colors are hard to read on your side the highest propensity
183voters in this election we are estimating based on our modeling for the 2024 election about 21% of the voters in this election will be those highest propensity meaning they vote in every election every General every primary every special anytime ballot goes out they're pretty much voting in it so they're at 21% in in a general a presidential General we see the mid propensity voters about 29% of those in the blue they vote in the presidentials maybe in the primaries but maybe not all of them probably few of the specials then you see those new voters or low propensity voters so people for whom we don't have any vote history or that only vote maybe once in the four-year cycle that's about half the voters in the November election um so you can see there's some
184differentiation and support for a measure based on how often they vote and the reason we wanted to share this so so the the people who vote every time are more supportive of the measure than the people that might not vote in every election and we wanted to share this just to show and let you start thinking about you know this is a November 2024 it's the high Watermark you'll have the least um proportion of high propensity voters compared to the other groups in a primary or a special you'll have more in that green bar the high propensity voters and you'll have fewer proportionally in the purple and the blue you'll still have some there are some of these voters in every single election but we see a big difference in um vote frequency based on
185which election you're looking at um you know primaries have lower turnout than generals specials have generally lower turnout for the most part than any other type of election so certainly thinking about the November election um or a future election this can maybe help you put that into some context of what um you know of potential other types of Elections to consider we wanted to end here with an overview of well we're calling this recent polling an election result but it goes all the way back to 2010 since we've been working with the district um for a long time and we have a lot of data so the blue bars are the actual election results of measures that have passed and the purple bars are poll results and you can see the pale purple on top
186is the lean voters that we talked about and this is only the first vote in every poll right so the vote today is what we call that uninformed vote that first vote we recognize that as we give them information that vote grows but that simulates that all of that information has been delivered to every voter right and really what we want to look at here is where were people the day we did the poll and where did they land on Election Day um also important to note every single poll we have here is a public poll done by the public agency the school district the polling by the public school district stops um you know four or so months before the election we're here we did this poll in late May the election you're looking
187at the soonest is November so there's a span of time between every one of these sort of poll results and the election that has a lot of information a lot of campaigning a lot of things that happen that impact the environment the economy shifts other things are happening so we want to I make I want to make sure I'm couching this in we don't consider polling predictive but it does help you know as close as you can know to the day you have to decide what to do where is your electorate today and what would help them understand why you're considering a measure better so we wanted to show you this just to really look at the really mostly the last few elections um and polls you can see back in 2022 um as well
188as back in 2018 with the bond you have typically outperformed your polling and that's probably not luck I'm sure you do a lot of work and your community has a lot of work to make that happen but certainly um you know I think there's there's reason to think you can you have the capability to outperform your polling I also think it's important to remember you know that the poll we do may or may not be exactly the same measure we do I know in 2022 the poll had um you know a annual adjuster that didn't end up being included in the actual ballot measure so I I don't want this to don't take this and do math and say Here's what we're going to be able to gain for sure but rather just to give
189you an idea of your sort of electoral history and how that's lined up with the polls that district has um has done in advance of placing a measure on the ballot some quick conclusions and then I will stop and love to take any questions or comments or let you all discuss um first of all um while voters do give the district strong ratings and many do perceive at least some need for additional funding for local schools we see support for a paral tax measure today remaining below the threshold required for passage in this poll um although that support does not reach 2third voters are receptive for information about how the funding would benefit local students um certainly if you choose to move forward with a measure um engagement and Outreach to convey information on a
190broad scale from the district um is recommended and I know it's a short amount of time that you have between now when you would place a measure on the ballot I think Robin is prepared to talk a little bit more about that but certainly um right there's an amount of Engagement that will help your voters understand why you're asking them uh potentially to do this and we do see those High propensity voters somewhat more supportive of a paral tax with that I'll stop sharing for now although I can reshare if needed and I'm happy to take any questions or comments thank you s for that uh presentation Scott do we have any public comments uh we have no public comment at this time TR trustees any initial questions one question um Sarah help me understand
191I I've seen the Poland and the set of polling questions and this is very uh standard but help me understand um why would we not ask a question around um that given a parcel tax um and or given the need for a parcel tax why wouldn't we want to ask um that a comparative question that says you know other school districts are doing paral taxes you know what would be something to the order of what would be what would voters be able to support in mopus or is that kind of a too vague of a poll question um yeah good question thank you I would say that we generally find in most polls about Revenue measure feasibility that when you say they're doing it over there it's not nearly as compelling as talking about what
192you're going to get here um you know so we don't test a message like that because we have tried it in many ways in many places and found it's not particularly resonant so you know it's not that you can't have that information and I think sometimes particularly with um parents or people that are really digging in want to dig into the financials having an answer to the question how do we compare to other districts and their tax rates is certainly something that you'd want to have ready to answer questions but we don't find typically that that kind of that line of information is particularly of uh compels voters to support a measure when it's compared to things like the the student achievement pieces the academic programs the staff attraction and retention Etc got it thank
193you you're welcome executive cabinet any questions uh Robin could you tell us what the timeline would be to uh put the measure on the ballot for November sure good evening thanks for having me uh Robin gy with props and measures um the deadline to submit a resolution to the registar voters is August 9th so um that would mean you would need to adopt a resolution prior to then um and have it uh through legal process um with your legal team um and submitted I agree with Sarah that um information sharing information with your community you are highly um regarded in your community as a school district um you saw the um tracking for years of um being wellth thought of um teachers um staff uh but they don't have a sense of why why do
194you what what are the needs and um it would behoove you as a district to communicate that um and we would need to move quickly um and check with legal counsel to make sure we could still do that over the summer if the board were to take action uh soon thank you Robin yeah Robin question for you um this is a presidential year with a low voter turnout um my question is do you see like challenges um in the general election if any as a result of what's going on yes I I think this will be a high turnout um a much higher turnout um than 2022 for instance and um one of those last slides that Shar Sarah shared um with the high propensity um and I think those those numbers of where we
195know um voters the high propensity we know they're going to turn out um that that vote every election those are who we see are more supportive of school districts and um when we talk about that percentage being only 21% for expected to turn out for the election for the presidential election and 50% are either new or low turn low propensity turn out there are that's that crapshoot right they don't um they're not as invested um they we don't know what their feel is um like we do those high and perhaps middle mid propensity voters so it's a it's um it's a big lift if if I I could say respectfully to um to consider moving forward and to get um those points um to raise that bar from the initial vote um of or the
196uninformed um support at 59% up to 67 a lot um that's that's a big lift right that's that's that's a big jump um Sarah you know one of the slides that you showed was like at when we added additional information um after the initial vote there was a bump up as far as the understanding I guess the question for that is how much of an effort was it to even just share a bit of the information during the these quick surveys sure um you know I think that it's it's important to know and remember that in a survey we have a captive audience that is going to for the most part listen to what we say right whether it's a telephone interviewer asking them the question or it's a an online survey they're going to
197get everything we tell them said to them directly and they are going to receive it and they know they're going to be asked a question about it so they're going to at least be listening um you know the that is what we do in a poll to simulate what a information effort could potentially look like that you as a district could engage in um in the near future if you're preparing to put a measure on the ballot the difference between that and what you can do in the real world is you're competing with everything else they have going on in their lives and every other um agency that might be trying to give them information or whatever they've got happening right over the next few months really um you know as you engage in this
198effort so um I'm not sure how to tell you the effort level exactly but I would say you're not going to get every voter to listen to you for 15 minutes we can do that in a poll so it's important to think of that informed vote once we've given them all of that information where it was at 64% at that point you know that it often you know represents not necessarily strictly by rule but I tend to like to think of that as your potential feeling it doesn't mean you can't do better right one thing we saw in this poll is that they're not particularly aware of the need right they they kind of assume there's a need there's a lot of intensity on that that's a number that you know really active engagement and
199discussion in the community might help drive that awareness up and that is certainly something that we would you know recommend you be focused on getting people to understand right like you know they don't nobody loves taxes there are very few people that love taxes for the taxing but they value quality education and helping them understand why you would need the revenue to continue to provide that quality education that you provide and they trust you to provide and they believe you do provide right that's a gap that you know as Robin said it's a heavy lift you have a very short amount of time if you're considering November to do that lift and really you're going to have to pass that lift off to whatever private citizens are prepared to step up and keep keep communicating
200um you know outside of the public process um as a campaign effort which is not under your perview so I would say it's a significant effort level required to move voters and in this poll we have not found um any particular piece of information that is uh so compelling that it really drives enough support for uh for passage and Robin do you know mail um mailing Ballance those go out in October right that's correct so once the board were to take action um and again I would um and I've already reached out to your legal councel with the request that if you were to move forward would we be able to do some communicating on behalf of the district um we would put information on your website remember this is summer lots of people are
201checked out um attempt to send a um an informational mailer and then the district would be your your role would be done as an your official rule would be complete once you place that measure on the ballot um by octob by August 9th right and then that would then transition to an independent advocacy committee um and we would be happy to work with that committee to um do run a very aggressive um campaign uh to uh communicate with voters and share your story and to that point so the that' be a very aggressive two months because we're trying to communicate balance that's right we would probably try to begin in August and um there's a you know to raise money right to be able to um to send mail um do some digital advertising again
202this is a higher turnout from 2022 um and so it's you're reaching more right we would want to communicate with more voters for instance the the total register voters in U mil Pedas unified is 37,7 and we're expecting a an 84% turnout so that likely voter um is a is a very high number compared to in 2022 we expected 34% so 84 so 50% more again that's that low propensity um voter that is going to turn out for this election so two things first Robin are you saying that um it's not actually until the point that the resolution is placed on the ballot that then the school district has to pull off from providing information we can provide information until that point you can continue to provide information without advocacy throughout the whole process okay
203yeah absolutely so it's just having to be extremely careful that we're not advocating that's right after the resolution is placed on the ballot August 9th yes so up to that point we don't have to be as cautious well we have to we will always have just as a district and we would need to check with Mr kesoa to see if um we can send a mailer after the board takes action I did not hear back from him okay thank you and then the other thing I just want to point out is I know what the results are but I did see that in 2018 on that history bar that uh EMC did that uh in the spring of 2018 when there was a polling done uh there was it was for a November 2018 ballot
204and it was kind of similar it was like around 58% that supported it but then when we went through we ended up with 71% approving our bond which was the biggest bond in our history yes and Sarah can speak to this as well um but also remember 2018 is a non-presidential year and so your turnout was not as High um I don't have those exact numbers my fingertips but um again we had that that high and mid propensity voters turning out in that November election we won't have the um you you didn't have I'm going to assume you didn't have that big bulk that we're going to have for 2024 the unknown I'm calling them the unknown voters so I I know we talked about this but I guess I'm trying to understand when is
205the last date that the board must take action if we are or aren't going to put this on what's that magic date that has to be that we have to decide well I like to give ourselves a little wiggle room so I so I would say August 6th or 7th right to meet that Friday August 9th deadline I see okay so there's no legal prep work that we would do we just would adopt the resolution and then that's sufficient to for us to go forward and we're good to go yes sir okay and and I would recommend in the wings that there is an independent advocacy committee ready to go and um already sort of working parallel um to um have to be ready to uh hit the ground running okay I I want to
206touch what Cheryl was uh thinking about so so it is without taking board action the district can provide information right yes uh and the information can include there's a need to do this correct that's right yes as long as we don't Advocate that's right we can say this is the need that's right we can have uh things organizations like ptas help us spread that word yes correct correct but it's not NE as long as we don't Advocate that's right that's that's our that's right magic line and and any communication that would be disseminated would be shared with your legal counsel prior to sending it out so that um he helps us stay on the right side of the line um and we we would never um I would never suggest sending without uh checking with
207him got it okay thank you you're welcome yeah I think you know for example right we can can put out information how um over the past several years uh we refinanced several bonds to save our taxpayers money right right uh but we can't say save the taxpayers money so you know to P paral tax right so that's that fine line as far as advocating versus yeah I I think that's that's at least for me very clear I I guess my question would be um so so if a parent group felt that uh there's a strong need for um let say a particular type of teacher and they are saying that well in order for us to have this teacher we need help passing dis Bond I think that would be kind of crossing the line
208we would recruit them to the independent advocacy committee okay and put them to work there yeah there you go right yeah but the a so let me follow up with that question when can the independent advocacy group start can they do it before we pass the resolution yes we wouldn't file paperwork but we would certainly um be um ready to organize I see okay uh trusty Norwood do you have any questions not not at this point uh the team is I'm I'm hearing all the questions that are popping into my mind coming from the board memb so it's really really cool thank you trusty Norwood so as far as this report tonight uh superintendent Jordan are you looking for particular guidance since it's not an action item yes I am looking for direction if the
209board would like to pursue a November ballot measure then I will work with staff and also with our legal council David kasuka to prepare a 75 Bo resolution to share at our June 25th board meeting um with the potential of the board taking action there thank you superintendent Jordan so with that board members um any consideration for direction I I guess I would be okay if the district wishes to put out information around to need I think that's fair and that's easy and right I don't know that let's see um I guess I would like to hear a little bit more from the community and do we have people ready to go in terms of this independent um advocacy group right I would say truste J if there's a will there's a way and so
210if if we're providing Direction and want to proceed with that um the St there'll be a community you know response to to pursue in that right right right right it's just that the the the challenge is that in this environment we have a huge lift right uh to to really get over whatever percentage points that we need to get over right and because well I guess to a certain degree if we start now we may have a chance because we'll have more time to to get the message out I guess right so yeah I'm okay with the direction of getting more information out there well we've been this worked together for for quite some time has it ever been easy to advocate for Educational Funding no no right and so the fear of putting the
211effort shouldn't be there because oh no no no no right right so I I understand the Strategic thinking of whether or not it it could or couldn't I think vice president Yip Schwan brought up a really great point in the sense of that it's a presidential election there there will and and I think you misquoted yourself that's why low I think you meant High voter turnout um the typically with hiver turnout they tend to research more uh from that perspective as far as the ballots yeah um so there's an opportunity there yeah oh totally agree totally agree and and I would say let's go ahead and take advantage of the time and the opportunity now uh but I'm not ready to or I'm not so sure I'm ready to uh go take a vote on
212putting it on the ballot yet understood Char uh board clerk Naka your thoughts I think I definitely agree with where there is a will there is a way I definitely agree on that so I think my vote would be yes we should put it on the M thank you uh a huge water turn off I think which is anticipating you have been working with uh the organization for a long time and we do have the results and the facts and figures out here for us so it's a yes for me thank you uh clerk Naka vice president M your thoughts yeah um on yeah I feel that we have um a stronger chance at um getting it approved at this November election then to wait you know for next year um considering you know it's
213presidential election it's also um you know our city council as well as school board I think that we can um push for it where there's a will there's a way and um yeah I feel like we um put our minds to it we will get this approved so let's start the work why wait thank you vice president yesan and uh truste Norwood your thought um thank you president no um you know I I recognize for remember young had talked about in terms of you know where are the uh allies that we need um to ensure that we can get the the the the voter turnout in our favor uh when it was mentioned that um I think they said it was 32,000 um in mil pedis in they were looking at I think they said
21484% um of that is that accurate uh 30 37,000 and then 84% of that takes it to that 32,000 right the the thing that immediately came to my mind is that how many of that 32,000 are potentially connected to the school in a positive way um with that increased uh voter turnout whether they may not not be um traditional voters or they may not vote all the time right I forgot what they called them but I'm trying to think about how many of those have graduated from mpus high school um or been a part of our education system in some way recognizing those things um that they want more uh for the next generation and and I also appreciate the fact that uh we just learned that if we ever have these kinds of ideas
215uh we need to make sure that we talk about the things that we need versus about the things that we've done uh because in their polling um it's it's evident that folks we although we've had some concerns at some board meetings with a few people um the mass majority doesn't understand the need that we have based on the turnouts that we've had at our board meetings and some of the things that we're looking at Cost cutting measures so there is some things that could be done around language um but I'm but I'm supportive of the direction of this board of continuing to you know follow up with what we talked about a couple of weeks ago in terms of how we wanted to approach uh continuing to serve the community and pursue a world class
216education and that's identifying the need and moving forward as a team collectively thank you trusty Norwood um when we talk about data I appreciate the data that uh the our vendors here have provided here um when we look at the data the investment that our taxpayers have provided Us in the school district has certainly helped our district go academically and also being to trusty Norwood's Point uh getting to that world class um uh education perspective um why when we always compare ourselves to other districts we we look at you know the pal UniFi the Los Gat uh School District but yet their funding is so much higher uh in comparative to what we provide that we still provide a great quality education with ad that we have but we can certainly do a lot more
217with additional dollars yep we could do a lot more and I recall a board meeting I believe it was late February or early March when we had more than 40 people speaking on behalf of Health clerks and earlier in our study session we talked about onetime funding and about how we were able to uh support full-time Health clerks with the co money that came in and now the co money is gone and we talked about what do we do for those positions that support kids where the funding is just based on onetime limited funds and so I um pretty confident that those 40 people and others who came to advocate for other program such as Civic leadership um Athletics that they to would be Advocates and supporting us out um with uh with a committee
218and knocking on doors and making sure people know what our need is absolutely so uh with that said uh we heard a majority and support of moving forward in the direction of a resolution uh so that is the direction that the board has provided okay so then at the June 25th board meeting we will have a resolution prepared for the board to consider and um consider under action great thank you superintendent Jordan and thank you Robin and Sarah presentation may I just say one more thing I really love that I heard from so many of you of the where there's a will there's a way and um I believe that as well uh and that what that's what the lift will do right so thank you very much thank you rob thank you thank you
219Robin thank you thank you uh next we have action items Business Services um we're going to conduct a public hearing on the district's proposal uh budget adoption for 20242 um do I have a motion to open the public hearing motion to open the public hear um roll call vote Scott trusty Norwood here yes trustee Jung yes clerk Naka yes vice president Yip Tuan yes and president no yes 5 thank you so open public hearing for a uh a minute so with that said uh Dorothy you and your team provided us um a study session earlier today uh to review that this is opportunity for the public to additionally chime it this is in regards to the budget any public comments in regards to the budget proposed budget I should say so do I have a
220motion to close the public hearing motion to close the public hearing second uh Scott roll call trusty Norwood roll call on closing the public hearing on the budget proposal yes trustees young yes uh clerk Naka yes board vice president yesan and president now yes pass is five thank you Scott and that that's the first superintendent that's the first one and we'll have to do a second one at the next board meeting correct thank you uh next item learning development conduct a public hearing on the district's 2023 2024 annual update and the 20242 local control and accountability plan make a motion to open public hearing second Scott roll call trusty Norwood yes trusty Jung yes clerk Naka yes uh VP Yan yes yes and uh president no yes 50 passes uh um David can you restart
221the timer the timer shouldn't have started until we passed thank you for for the conven this is the opportunity to um chime in on the lcap that was uh presented in a study session at the I believe the last board meeting correct or two board meetings ago at both two part but so both the may study sessions uh we presented and then we incorporated feedback from uh the public the board as well as the county and those are the revised plans attached thank you do I have a motion to close the public hearing make a motion to close the public hearing second uh Scott roll call vote trusty Norwood yes trusty Jung yes clerk Naka yes vpan yes president now yes pass is five V thank you next item on the agenda human relations conduct
222a public hearing on the sunshine proposal for the MERS teacher Association initial proposal for reopener of the collective bargaining agreement do I have a motion make a motion to open public hearing a second Scott roll call vote trusty Norwood yes trusty Jung yes clerk Naka yes bpan yes president no yes passes 5 thank you I'm one minute on the timer and again this is the opportunity for the public to chime in and provide public comments on the sunshine proposal that was um at the last board meeting o do I have a motion to close the public hearing motion to close the public hearing uh Scott roov vote truste Norwood yes trusty J yes Kirk Naka yes vice president Yip Chan president no yes passes five thank you uh next item adopt the resolution 202442 provisional
223interm permit for a special education and mile M moderate Scott can you actually put the resolution uh up on the screen and this is under human relation so uh intern superintendent Damon James thank you board president when um we are having issues filling positions we do have the ability to apply for a provisional intern permit the purpose of the provisional intern permit is to support a person who's entering a credential program ideally an intern program they do not currently have the subject matter competency so in this particular case the person hasn't completed all of the work needed to um fully be credentialed in special education so what this um resolution is doing is essentially asking for us to give this one-year um extension to this individual this individual is in a program that will start
224this summer and um should complete the internship program in two years so after this year of provisional internship then the entity would Grant her what's called a district internship credential of which she would have two years to complete all coursework and pass all exams um interm assistant s James The Entity who is the entity epic which is run out of Santa Clara County Office of Education so then epic is the one that holds the um that holds all of the parameters for completing the internship requirements correct so our commitment in this particular instance is just to um ensure that this person gets into an internship credential um program which as I mentioned the Stacy is involved in has been accepted to Epic and the next piece is that she follows through with subject matter competency
225the PIP is not a renewable document and one of the things that um I want to bring to the attention of the board is that the only the commission for California grants these um these credentials and also the rules change constantly so if we went back to 2010 the rules might be different when it comes to being able to renew a pip which is Aion internship permit it is not a renewable document at this point in time thank you superintendent uh assistant superintendent D Damon James uh we do have one public comment we have Suzanne Mett again I'd like to come up and speak and say you keep closing Pathways for a certain individual and giving preferential treatment to those in an inner circle to someone with no credential and having taken no tests thank
226you Scott do we have any other public comments uh we have no other public comment at this time thank you Scott trustees any questions um Damon you said it was not renewable but is is there a number of exceptions that or a max number of exceptions that can be applied for no so this is the one time understood if there are no other comments is there a motion to adopt the resolution motion to adopt the resolution second Scott roll call vote trusty Norwood yes trusty Jung yes clerk Naka yes vice president Yan yes and president no yes passes 5 thank you next item item three approved workplace uh violence prevention plan thank you if I could have van Newan and Kristen Stonehouse director of MOT Transportation safety and then also the director of HR come
227up they're going to be presenting on the workplace violence prevention program and sp sp 553 um essentially says that by July 1 of this year that our district um create a workplace violence prevention program which would be um connected to our injury illness prevention plan which we have and so the ladies are going to provide you with uh the information regarding that thank you so the workplace violence prevention plan like Damon said is uh currently in included in our injury and illness prevention plan and um this is just an update to comply with um SB 553 so it is a comprehensive Initiative for for workplace safety um it provides policies procedures and um training um parameters it focuses on threat identification pre uh prevention and response to those threats next slide so the next slide
228is really just a page from the wvp and it delineates the responsibilities of the superintendent myself and Van nn okay um so types of workplace violence um is um the workplace violence prevention PR program is essential for maintaining a safe and productive environment our primary objective is to create and sustain a secure atmosphere for everyone in our district workplace violence can take various forms and it is important to recognize the difference type so type one is no legitimate relation relationship to workplace so this would be someone that would be a stranger off the street that has come onto our campus type two violence from customer clients or students so this perpetrator would be somebody that um the victim H is giving service to type three is violence between co-workers so this would basically be among
229colleagues type four is violence from personal relationship um this is a personal relationship they they would have outside of the workplace next slide so question is why is the wvp important um it ensures employee safety and morale our mission at Mel pedus is to ensure that really all of our employees are secure in their workplace um our goal is to proactively address potential threats and promote positive work environment where everyone can Thrive it prevents uh incidents and reduces risks so it's really the Cornerstone of our workplace uh violence pretention excuse me prevention program um it identifies potential hazards and uh implementing strategy strategic measures we can prevent in incidents before they occur um it supports a secure and valued work environment it's fundamental to our District's success um and when employees feel valued they're productive
230and they can provide services to students um it also um complies with the legal compliance with SB 533 and the other regulations within that okay um the key components of VPP um is responsibility assignment clear roles and accountability this will ensure everyone knows their responsibilities promoting efficiency and Swift actions in maintaining workplace safety employee training annual and new employee training um this will keep everybody updated on safety protocols emergency procedures this will Foster a well uh prepared Workforce Community open lines and Anonymous reporting um this will Empower Empower employees report incidents without fear of retaliation ation hazard assessment regular security evaluation this will help identify mitigate potential risks maintaining a safe environment for all and then incident response procedures for investigating and action um timely and effective response to incidents preserve safety and Trust within
231our community so the implementation and compliance aspect is um we will be providing training programs to employees and managers um currently our work our workers comp and U mandated training uh provider is creating a plan and a training um manual that will um comply with the s553 we will be providing regular updates and have ongoing sessions and monthly uh planning meetings uh that will allow us to update our procedures and protocols accordingly um we will be doing compliance monitoring which will consist of uh reviews of policies and protocols um counseling for employees who may need it on occasion um we will also the SB 553 also calls for disciplinary actions for those who are not following safety protocols and those are also outlined in all of our cbas um it will allow for continuous Improvement
232um allowing feedback and frequent program evaluations and ensuring safety U measures evolve and remain effective next slide in conclusion milus Unified School District workplace violence prevention program is a vital initiative that protects our most valuable asset our employees in it aligns with legal requirements Fosters a secure working environment and supports overall mission of our district we are committed to safety and well-being we are here to provide more information if you have any questions or require further details thank you for your time and consideration thank you uh Scott are there any public comments with regards to this item uh we have no public comment at this time thank you um since this is a requirement how much additional staff time is this requiring to do the compliance monitoring and implementation training um um the training portion
233of it is in still in development so in all honesty we're looking at roughly about an hour a month right now for us to just meet and collaborate and just come up with um any regulation planning moving forward set forth but right now we are working with Kenan in regards to training so that to answer I couldn't answer you that at this moment yeah obviously everything costs money right you know the is there any additional funding for the implementation or the requirement to update the plan there is not additional funding however we do have a current safety uh plan in place so this would just be holding um extra meetings instead of quarterly they'll be monthly and um so in that aspect it would be extra staff time extra staff time right to implement the
234extra training we don't know yet how long that video or those training modules will be so maybe less than an hour thank you any other questions board member yeah is this something that we've always had I I don't remember ever seeing uh a w VPP presentation it's actually in our IPP um as of currently this is just us updating it um if you look in our IAP is under um or our what page 1 I'm I guess I'm asking is is this something I've never seen a presentation about this before and I'm trying to like frame it is it under is it a part of HR that you're bringing to us because we're out of compliance in this area or we have not been I'm trying to get the context of why we're why we're
235getting this presentation now trusty Norwood s553 states that the board must approve the workplace prevention plan so this uh came into uh law effective January 1 of 2024 so our charge H safety right it's new right okay thank you it's not exactly new it's already part of our work our in ill excuse me injury and illness prevention plan and it is already embedded in that the only thing we had to add was the training and the monthly meetings and a few extra um responsibilities and protocols in place but it is currently embedded in there already page 13 through 23 and we just updated it and the SB 553 says it has to be voted on by the board by July 1st um okay so Senate Bill sb55 SB 553 has added additional responsibilities to uh
236school districts without any additional funding but it's it already pre-existed but we've added some more parameters to it correct and to that point trusty know right those additional parameters causes additional staff time so so in essence this is unfunded mandate now it is very important to to implement a workplace uh violence prevention plan I'm just trying to make sure I got the acronym correct right I don't think any of us say that's not a good idea but again it's another UNF unfunded mandate that adds to the story of pursuing a partial tax exactly right one of the things that comes up is the professional development aspect so we do spend a lot of time working on the educational side of professional development not always the nuts and bolts pieces and so I could see potentially
237as this expands over you know the next year or two potentially having more intensive professional development for all staff so that might have a a cost to it at some point now here's the interesting thing uh we are a public entity and there public records request does this the the monitoring and the reporting stay confidential or is it available for the public to to make a request on it does stay confidential there are public logs that we have to keep and it has um information on it but gives no identifying information so part a portion of the log reporting log is part of public record um but the detailed log stays confidential gotcha so it would be just how many instances and how was correct the time frame was investigated but not necessarily the further
238details to to to identify someone correct and that is also embedded in that um wvp plan okay thank you I and I also just did wanted to share that they've participated in quite a few seminars and workshops because this is newer information um and most of it was funded by um various legal uh groups that we work with within the district okay is there a motion to approve make a motion to approve workplace violence uh prevention plan do a second second uh Scott roll call vote truste Norwood yes trusty Jung yes clerk Naka yes vice president Yan yes and president n yes passes fiveo thank you Scott thank you and you guys have a good evening you too than you next item superintendent's office adopt the resolution 202 2439 encouraging the celebration of the month
239of June as lgbtq I A Plus pride month uh y this video um uh we had a mil Peters high school student Club the true colors club and um one of their advisers is here Brett Weber the other is um Miss Sammy and um they Fe they were featured in this uh resolution resolution 20243 n encouraging the celebration of the month of June AS lgbtqia Plus pride month whereas milus UniFi School District supports the rights freedoms and equality of those who are lesbian gay bisexual transgender and queer lgbtqia plus and whereas those who took a stand for human rights and dignity at the Stonewall Inn in New York City on June 28th 1969 were pioneers of the lgbtq movement including two transgender women of color Sylvia Rivera and Mara P Johnson who were Brave visible
240leaders in the uprising at Stonewall Inn and whereas in December of 1973 the board of the American Psychiatric association voted to remove homosexuality from its list of mental illnesses whereas in 1975 the Civil Service Commission eliminated the ban on the employment of homosexuals in most federal jobs whereas on January 8th 1978 Harvey Milk made national news when he was sworn in as an openly gay member of the San Francisco Board of Supervisors whereas the lgbtqia plus Community has many historical figures that climbed up the top of their respective Fields such as WNBA Stars Cheryl swoops and Sue bird Olympic figure skaters Brian boano and Johnny wear tennis stars Billy Jean King and Martina n naala Olympic gold medalist diver Greg lugus US Women's Soccer Star Megan rap rapino actors Ellen degenerous jod Foster and Neil
241Patrick Harris and musicians Elton John Ricky Martin Freddy mercker and Sam Smith whereas in October of 1979 75,000 people participated in the National March on Washington for lesbian and gay rights to demand equal civil rights whereas on August 5th 2004 the six Circuit Court of Appeals determined in Smith versus City of Salem that transgender employees are protected from workplace discrimination under title seven of the Civil Right Civil Rights Act of 1964 whereas on October 28th 2009 the Matthew Shepard and James Bird Jr hate crimes prevention Act was passed by Congress and signed into law by President Obama and the bill expanded exist existing Federal hate crimes laws to include crimes motivated by a victim's actual or perceived gender sexual orientation gender identity or disability whereas on June 26 2013 the Supreme Court of the United
242States ruled in United States V Wier that section three of the Defense of Marriage Act was unconstitutional and that the federal government cannot discriminate against married lesbian and gay couples for the purpose of determining Federal rights benefits and obligations whereas on June 26 2015 the Supreme Court of the United States in oberfell V Hodes decided by a vote of 54 that the 14th amendment requires all states to license marriages between same-sex couples and to recognize all marriages that were lawfully performed out of state whereas on May 13th 2016 the Departments of Justice and education released joint guidance to help provide Educators the information they needed to ensure that transgender students ATT attend school in an environment free from discrimination based on sex whereas in June of 2020 the Supreme Court of the United States voted
243by a 6 to3 decision that one cannot be fired simply for the sexual orientation or gender identity under the civil rights law of 1964 now therefore be it resolved that the milus Unified School District Board of Education recognizes that lesbian gay bisexual transgender and queer rights are human rights and are protected by the Constitution that all Americans should be treated fairly and equally regardless of sexual orientation or gender identity the struggle of protesters and countless other lgbtqia plus people for equality and encourages the celebration of lgbtqia plus pride month to provide a continuing opportunity to learn about the discrimination and inequality that has faced and continues to face the lgbtq plus Community pass and adopted by the mopus Unified School District Board of Education at a meeting held on June 11th 2024 by the following
244vote from from colors at MHS happy Pride are there any public comments uh do we have a motion move to adopt the resolution do have second second uh Scott roll call vote truste Norwood yes trusty Jung yes clerk Naka yes vice president Yip Chan yes and president no yes passes 550 great thank you Scott next item boundary recommendations for the berett elementary school thank you uh at the the May 14th board meeting the board heard a report from our demographer Tom Williams and I had asked Tom to investigate the impact of potentially changing the boundary of uh brette elementary students who leave brunnette to go on to Middle School there's a section of uh the Rancho boundary that captures a number of those students who are rising seventh graders from Bernette and both the staff
245as well as a parent community at Bernette have indicated by way of a letter and um signature that they would like to have the boundary changed so that all Rising seventh graders from brnette go to Randall excuse me go to R middle school as seventh and eighth graders and so what Mr Williams needed to do was to look at what would be the impact of such a change because annually we have between 50 to 60 students who leave brunette and go to Rancho so that would be a significant impact to the Russell enrollment however as we heard in his report due to declining enrollment in some of our established neighborhoods and at the same time Rising enrollment at our newer neighborhoods uh that would go into Rancho the declining neighborhoods Russell it would the move
246would actually be to the benefit of the district because it would balance out the enrollment at both uh middle schools so it is our recommendation staff myself that uh the board changed the boundaries so that all students who are exiting berett Elementary School to go on to Middle School will go to Russell Middle School effective with the 2526 school year because that gets us closer to when we see that big bump that uh Mr Williams projected of approximately 129 students going into Rancho who would not have been there were it not for all the new development along moniku Expressway and for those families who wish to stay at Rancho the recommendation is that they would be grandfathered in to do so so when you say grandfather to do so that would apply to the eth
247graders in that 2025 26 it would apply to the families of those eighth graders yes it would apply to those eighth graders as well as families so for example if they have a younger sibling who's in sixth grade so that the family doesn't have to split themselves between two middle schools the sixth grader could go on as a seventh grader toship perfect understood thank you uh Scott can you please pull up the the boundary Maps it's the attachment uh on the agenda okay do you want the the current one or the oh can you pull up both now you're challenging me here let see oh while he's doing that superintendent Jordan um looking at both I I can't tell what the the changes are are you are you saying it's very very small so if
248you see uh there if you're looking at the map on the left you see the yellow space there and you see it also see what you mean well it's described in the written aspect um Scott can you move it up so we could see in the summary so are you stating that that yellow Square uh rectangle that is uh between calaris and that's the area that would change I can't see that other street but that small yellow rectangle that's the the change yeah so it's um Adams Adams Avenue Adams Avenue to Street Drive and Caliou thank you perfect I just want to clarify that because the diagram didn't necessarily uh provide clarity as far as the changes there with that said it's got any public comments uh we have no public comment at this time
249all right uh any other questions Charis do we have a motion to approve the boundary recommendation move to approve have motion to Second uh Scott roll call vote trustee Norwood yes truste Jung yes clerk Naka yes vice president yep chwan yes president no yes passes 5 thank you Scott thank you staff uh for bringing that recommendation item three determine if board member absences meet criteria for compensation under board bylaw 9250 uh superintendent Jordan okay so with board bylaw 9250 we are um because we had board member Naka who was absent this this is the opportunity for the board per the exhibition of the board um actually it's the board bylaw for them to the board to approve uh board member noa's absence or not uh approve it if it fits the parameters uh Spilled Out
250in exhibit E I believe it is um otherwise if it's not one of those parameters then the board would not excuse however in this case Tristy Naka was ill and so I believe it fits the parameters thank you uh superintendent Jordan uh board clerk Naka did Notify myself and superintendent Jordan uh of the illness on a timely basis um motion to approve we have a motion to approve second uh Scott roll call vote truste Norwood yes trustees young yes clerk Naka you can abstain abstain okay uh vice president Yan yes and president now yes passes 40 one obain all right thank you Scott uh next item 24 consent items consent items are considered routine and will be will be acted upon by the board and one motion there's no discussion on these items prior to
251motion unless members of the board staff or public request that specific items be tabled removed for discussion or correction are there any requests yes uh I like to remove uh under Business Services item two all right any other request to remove items cabinet any other request no all right do we have a motion to approve the consent items except for A2 make a motion to approve all consent items minus A2 do have second second uh are there any public comments no public comment at this time all right roll call vote Scott trusty Norwood yes truste Jung yes clerk Naka yes vice president Yip chwan yes president no yes passes 5 thank you Scott so we have pulled um item two approve Amendment to the memorandum understanding for the food recovery from Opus unhoused project with
252hope for the unhoused Incorporated that is correct and I uh have a conflict of interest and therefore I will not vote uh so so the the terminology is you're going to you're requesting to rec recuse yourself from the vote okay sorry I will recuse myself uh for A2 understood any other uh public comments no uh do we have a motion to approve uh the amendment to M Mo motion to approve kill uh one of those is a second so second uh roll call vote trusty Norwood yes truste J abstain clerk Naka yes vice president Yip Tuan yes and president no yes passes 40 one obain thank you and appreciate you chy Jung for you know uh disclosing the potential conflict of interest and recusing yourself from the vote there item 2 five dates of future
253board meeting uh June 24th we have a special close session for the superintendent's evaluation from 3:00 to 5:00 p.m. here at the world languages school and then June 25th we have a tentative study session 5:00 p.m. tentative close session 6 p.m. and Open Session 700m hybrid on Zoom YouTube here at the world languages school item 26 announcements and reminders do we have any yeah this weend just oh go [Music] yeah we do have the juneth event coming up and I would like to have most of the community members and everybody at large uh show up and show the support for the event as uh well as uh Happy Father's Day in advance for all the uh communities around and once again I would like to congratulate all the graduates and uh the promot motion ceremony
254which happened and thank you so much for all our administrators Educators Community parents and congrats to our students in uh M thank you thank you CLK Naka truste Norwood yeah I just wanted to give a shout out to um my fellow board members who are fathers even though it's holiday number 20 or number 37 on the list of all the holidays we're just kind of way down there so just want to give a shout out to all the fathers out there um keep your head up you know we know the work that we do thank you trusty Norwood uh executive cabinet any announcements or reminders I just want to say what a what a great year this has been with our team and with our executive cabinet and with the addition of our CP and
255the great guidance that our current assistant superintendent is providing and I appreciate our mutus high school principal and chief innovator who spends the whole of a board meeting here when he is present and thank you to our dynamic duo over there for making sure our board meetings are running well Mr forner and um Mr David thank you um and then to our trustee team this work doesn't get done without you and without your partnership and I thank you for your insights ideas your connection with the community and uh knowing that together we can make things possible and thank you trusty Norwood for being there with us virtually and I know we have another board meeting but this just seems like the right time to say thank you to everybody considering that we have celebrated many
256promotions graduations and we have one more to go tomorrow night so thank you uh thank you superintendent Jordan well said uh with that I can't follow that up so is there a motion to adjourn the meeting absolutely make motion to adjourn the meeting do have second uh Scott Roa vote who was the second I knew CL Naka gotcha all right uh trusty Norwood yes Trust J yes clerk Naka yes vice president Yip Schwan yes and president no yes thank you is unanimous have a wonderful night