001but oh that's good so we'll see if it she be like all right calling Michael is everything okay yeah I just don't know this part I know it's really easy hey so I'm I'm getting ready I'm at the I've got YouTube live I've got it where it says PC PD board boardroom and where do I go to change the made for kids that little uhuh and go live the studio okay and now I click on the board meeting name and edit wait where' it go it's like not letting me see that part oh there I am and is it customization and live chat uncheck I don't see okay so then save that well that's true okay first one so then now that all that's done then I just go this side of thead it's been
002so long lately do how do I get it live no let's say YouTube to find a place for you to charge I don't even see the camera how do I get the LL on oh yeah I need to minutes so oh that could be it meeting now but he's not [Music] responding e e oh do e e e ready begin of the United States of America and to the rep for it stands one nation God indivisible withy and justice for all thank you very call please fine here edin here Harrison K here re here thank you very much I'm looking for approval of uh today's pccoe PD agenda move to approve second first and there second all those in favor I I agenda has been approved and let's start off with the presentation for this
003evening we we do have public comment that turn up in a few minutes um we start off with um Mrs Hollister May she's running a little behind we can switch him road construction as well maybe um there Shar I would like to call juliaa so I have variety of um statements where teachers wrote they wanted to share so I'm going to share tonight from Miss Murray science teacher Luka has always been a very positive and supportive person she likes to engage with school activities and support her fellow classmates she's consistently engaged at a high level in her science class throughout middle and high school and she's always challenged herself to work hard in learning materials also she's notor counselor so nice job there up from Tanya Hutchin Spanish teacher hookah has been a student in
004my Spanish classes these past few years she's also been my ta she's been one of the best students and definitely one of the best Tas I've ever had she anticipates what needs to be done she goes above and beyond what's required she is fiercely loyal and wonderfully supportive of others who could be counted on to do whatever task with before her without complaint she is just a great student from Miss Lem is rude Uka Bautista is one of the kind I had her as a student in elementary school and again as a senior over the years I've watched her Bloom into an amazingly strong and confident young lady this year I've had her for two classes career and Finance plus leadership when I was given a job of leadership she jumped into help without a
005second thought her exact comment to me was Miss K I got you she since that comment she has proved that she got me I have found her to be a helper to younger students and a positive role model she is a goget that exuses positivity we got two more because everyone wanted to say something about P Mr Dolan her SC her math teacher says Luka has excellent leadership skills amazing energy and always wants to participate in every activity she contributes greatly to class and was always ready to come to the front to show the class how it's done and then finally Rob Wade counselor extraordinaire has this to say I met puka in sixth grade she was a tiny kind-hearted Powerhouse of a mountain kid and she declared that she would be one of my
006program counselors when she was old enough Dre her word she's in her second year of outdoor leadership and she continues to give everything to everything she does we can all use a little puka power in our lives so thank you Puka and congratulations laara is on her way um we can do the teacher feature we can move for to the teacher feature okay so then I have the pleasure of introducing miss Liz Henson and her Advanced Graphics design class we have three four students here today um so Liz I'm gonna let you get up and talk a little bit about the amazing things you do at our school oh yeah for those who don't know me I'm Li pcon I am our Visual Arts um teacher here at Port High scho school and I'm proud
007to introduce these are four out of my five Advanced graphic students and I'm really lucky I've had these students th since middle school um in my program and I'm really really thankful for the opportunity to build up my C CTE program and this is our first year with this class of Graphics 2 so um we have taken on with the help of Mr Sheridan our number one BL lots of school projects and I'm going to share out just some some of what we're doing this year um this class is is a CTE class um as well as um it fulfills a through G requirements so students get that CTE experience as well as um College from their college resume and this particular group um hey what classes were you taken I've taken yearbook I started
008out from yearbook when I was aest in photography I was more on the photography side of it and then I took Graphics one last year and graphics and then this is Mariah's share out um I tookman and then last year iics andart sore design J and and I'm so it's really great I've had these students really thankful that they've been invested in my program and um really eager to do these jobs for this whole like we will you know with sports and some of our jobs will seem a little bit um we have deadlines that really shift and change and Brook especially like the morning of class I'm like that program printed and she immediately hops on and gets that done but um this is kind of you can see from our slides this is
009some students at work in the backdrop and this is this photograph is from student work two before school Kate came in and um photographed a media day with all of our fall SP Varsity athletes um to use for promotional materials for social media um some of these print materials that you'll see um and some other you know marketing and design pieces for the school so um we currently have four areas of focus that we're doing with this class print media um video editing which I'm kind of new to so I'm learning right along with the students um social media which Kate with the leadership has been doing for the last couple years we're just kind of taking it to another level and it's really fully student run so with this class this is all these
010girls work I'm just kind of standing back making sure um you know helping proof read um working with Mrs sharidan to get stuff out but um with our media day this is kind of a behind the scenes of what that looked like we set up kind of a photo studio in the cafeteria and lined up our athletes um it was pretty fun and efficient Kate did a great job shooting and I just kind of again was keeping kids in line communicating with coaches and our athletic director to get kids in but um you can see in this picture even soon we have cheerleaders like helping with props and the students were really excited and got involved um some of our other print work and I'll give you guys an example of this but we've been
011doing all the sports programs for our sports events and this is done by Brook and Kylie so they've been taking on a lot of our print media this is our homecoming Edition so it has a lot moreor but these are available at the gate for and we've heard feedback from parents that they're keeping it like keep safe souvenir like they doing in the baby CL which is kind of cool but they Brook and Kye like built this off from scratch so designed how our you know our team rosters look used a couple different develop software programs to do this is pretty impressive share a little bit about that process page screen where we display the coach names that was made so last P that schedule Felix actually created that and we're hoping to have some
012like like do a print run but with this with time and prining we wanted to get that out to the community didn't quite happen but we're hoping for our next round we'll be able to do that the bank couple other businesses Reed them so I probing not down the line but feel did an amazing job with that too and we'll look at that in a little bit here actually that's there's that fix here's your schedule Graphics if you'd like to talk a little about your process you did a little bit of research of other like maybe bigger schools that are doing this we kind of modeled after next and then our video component is kind of new these two and Felix have really like jumped right in with that um with homecoming week the week
013before homecoming you might have seen a couple of the students on the field videoing and capturing a lot of the action so e e e we started with doing a lot of research and like looking at other schools videos and then we like kind of planned out what we wanted to film and yeah we a lot of like big colleges and like really big School St this kind of stuff so we wanted then we started making story boards of like frames of exactly what we wanted kind of like shots that we wanted and that kind of stuff and then Mar's cheer leader so she was in the video but then I went out and a couple of my friends helped me and some people in yearbook class and we just shot video for an entire
014G and back we went through all the video Yeah and we kind of like took turns like working on putting it together and learning a new program other like that I wasn't very familiar with so I was pretty impressive like they jumped right in and went how to like do the Transitions and like making slowmo on like only parts of the videos and speeding it back up which was fun and then we did a lot of editing like our IDE and then you stayed after school for coups so a lot of work behind the scenes together and then our last focus is that social media piece so you've seen our Instagram and Facebook it's all student student created so you can kind of get a an idea of what the timeline looks like kind of
015encouraging student involvement getting the message out of what kids are up to um we work closely with leadership to help get messaging out and documenting like events so it's kind of a little snapshot of History even if you go back and look you know digitally of what PHS has been anything else so thank you you guys have any questions for any you guys going to pursue this as like career life we were actually just talking about how fun you think it would be to do like in college maybe I think these two I've been planning to I want to really fun working with them like we have a great time every day like learning and just doing cool stuff Chico State has a great graphics graphic design program it's close by great job you guys
016thank you very much return to the principal's recognition award well thank you so much I um told the teachers and it was unanimous we wanted to honor Leela Gearhart she is consistently demonstrates a growth mindset and um shows what it really means to be a coyote she not only works really hard on all of her um in all of her studies but she is always quick to help appear um help staff she just a really great kid um unfortunately you can't meet her tonight because she's on her she's at Fred but her parents Robbie and Katie are here and um we had talked I am going to present Mr hert the Monday assembly is that okay all right well wonderful guys and um she'll be very excited to invite um board member to um well
017actually I guess the principal gets to do the introduction first right I'm sorry right so yes um we have 12 grader Ricky Richardson um that myself chos to represent for this year Ricky is a great student he's a great athlete here but more importantly he's super kind thoughtful respectful and thought be a great addition to the board this year so welcome Ricky and we're excited at you raise your hand i Richardson do solemnly swear I Richardson F this word that I will support and defend that I will support and defend the Constitution of the United States the Constitution of the United States and the constitution of the state of c and cons St against all enemies born in domestic against all enemies born in domestic that I will bear true faith and allegiance that faith
018and allegiance to the Constitution of the United States to the Constitution of the United States and the constitution of the State of California and Constitution of State of California that I take this obligation freely that I take this obligation freely with without any mental reservation or purpose of evasion without any mental reservation or purpose of evasion and that I will well and Faithfully I will well and Faithfully discharge the duties discharge the duties upon which I am about to enter upon which I'm about to enter I'm a student athlete at football high school and I've seen a lot of improvements this year that I definitely a lot of color and like just a little more um adds more just yeah color and freedom to the school like all the um the new window tents adds
019just like who we are demonstrates like what we are at school all the cafeterias the windows the wood shop we have it all the flags flags down towards the football field show like who we are Snack Shack that we are putting in is going to be a real good touch I think the new basketball pads and like a decoration that will definitely add a lot of colors to the court and just like the feeling of when you enter in a whole different you recently we had Homecoming in which we had a lot more Park participation in students that I've seen in the past few years which is very nice to see a lot of the younger kids are participating you know there everyone is very close between like who won this week it was great
020to see all our Sports in full swing they may not be having the best seasons but everyone is having fun and so far all the new staff like have been great they all filled in important pieces to our school that we needed and they all help fill in just aspects that we need overall we're off to a great start this year and I look forward to the rest of the year very much now is the time and place for public comment just wanted to explain a few things first um no action or discussions shall be undertaken on any item not appearing on the posted agenda except um that members of the board or the Unified School District staff may briefly respond to statements made or questions posed there is a three minute time limit for
021each person who addresses the governing board during public input and that it is time and so the stre minute limit and um you'll be told when there's you've got um 30 seconds remaining also there's a limit of 20 minutes per topic the I did want to ask Mr Stout you here I have a you have two um comments here and I'll treat them as separate comments one is about Dev fees did you want to speak about that up front or did you want to uh speak about it when we get to that item on agenda get to the agenda item okay so so let's go ahead and get the um other issue um out of the way so you have three minutes sir cool thank you I'll submit this so you have records of thank
022you what I'm basing my number on so as I was doing some research this week um in regards to this develop proposed developers fee I was looking at the budget for the county and uh the budget for this school district I noticed three years ago you had approximately 65% jump in your total revenue collected over those three years and I think based on the website um the beginnings of your terms you've spent over $108 million um and all preceding years there was an independent Financial audit and there has not been one since 2021 um I would urge the board to have an external auditor audit your uh your budgets I also noticed that when I went to the list of schools for California the state of California lists all schools lists their budgets and lists
023their per student spending and none of none of the schools in kumis County were listed so apparently were not reporting to them um also finding your budgets I mean your minutes and agenda was a little difficult I I included a print out of the page of the pages and I noticed that new ones were added between Monday of this week and this morning so I cuded two screenshots of that anyway it's difficult as a citizen to really understand or do oversight without public audit and without more information on how this budget is being SP thank you very much take a minute address that issue address okay so very briefly sure we do we have an external audit um Nigro and Nigro was our previous auditor Christy White and Associates is our new external auditor um
024mandated law for the State of California is we have an external audit every year which we bring to the board um it is um board action every year on the district side and board um information on the county side it possible to reach out to Mr Stout sure I'm see if I have a card yes it should be posted on your website years sh I can help you navigate that yeah okay um next individual up is Michelle Callahan I I did not plan on talking today but I had something happen in my classroom um this afternoon and it actually happened in three classes um thinking back on the thing I would like to urge the board to please please please move up your cell phone policy stock um please come up with something for the
025cell phone policy they there's this new app out there and parents if you're still here please get rid of that 101 on your kids phones um there's an app called 101 and it's like if you and I are connected what I can do is you you're sitting there at your meeting and if I'm if I'm you know ding off somewhere I can push button and yell something into the phone hey what are you doing and it will play on your phone unsuspectingly in the middle of nowhere like you have your phone up to White in your pocket or in your backpack and this noise comes out of your backpack so just urging you guys to please parents check their kids phones and get rid of it but B if you could please push up that
026cell phone policy it was three times in my class um the kids always spil te and it's like oh that was so so voice so I went straight to the other um classroom where it happened she had already confiscated their phones and but it's like a it it's it's I've talked to the kids and they're supposed to be um talking to each other and spreading the words you not let it happen so and and some of these kids are so they're very innocent in that they don't hear it coming like you don't know it's coming like you don't get a message hey you're about to get a message from so and so it just comes and several of the like three different kids fully unsuspecting my classroom or see these messages and they were super
027embarrassed so you please that up speaking for myself anyone else and again Mr Stout will come back to you on the other when that item appears do that work for you Works excellent next area we're going to cover student achievement it's a uh regarding the sufficiency of instructional materials yep so um we have to hold public comment each year regarding the sufficiency of textbooks and instructional materials as defined by Ed code 60119 um so we'll and create a resolution around it so my recommendation is to approve resolution 24252 and P USD resolution 1656 sufficiency and instructional materials right y great okay so this is the time and place for a public hearing regarding the sufficiency of instructional materials we'll hear public comment as uh at this time has defined an educational code or Education Code
02860119 open the public hearing anyone has a comment please step forward there's no one who wants to be heard on this issue I'll close the public hearing so next up we'll we'll consider the uh resolutions is that correct and Bo do we want to wave the reading of the resolution on this yes okay I'll move to approve resolution number 24252 as submitted second first and second which resolution was that it's 24252 okay and then we'll come back to P the PD one okay um so that's a roll call vote hi I edin I tell hi Reed hi pass by for a zero vote we have one member of the bo absent and now it's considered PSD resolution 1656 second there's a first and the second regarding the um P the PD item regarding sufficiency of
029instructional materials that too will require role fine hi Evelyn hi tell hi Reed hi thank you that passes next item up is gri an instructional off right do you want to do my slideshow okay so I just wanted to provide you guys with a quick update seventh week of school with some preliminary um student achievement data um as a reminder our high fives are um still our guiding document that keep us focused on cni I work um as a district we're to increase uh the number of students reading proficiency proficiently by the end of third grade by 5% decrease chronic absenteeism by 5% each year increase our cast scores of meeting an exceeding standards by 5% each year um increase by 5% the number of students completing a through G required classes and by um
030increase by 5% students um achieving grades of C or higher so part of my presentation will be on well most of the high five um so we'll talk about our I ready Benchmark data chronic absenteeism and next steps um our cast data right now is embargoed which means it's not for public consumption so um I'm able to look at it but I can't share it with the public yet but um it allows me to have um onetoone conversations with our principles around uh student achievement data and then the dashboard will um come out late November or December where it'll be shared with the public um so first up is our I ready diagnostic so if you look from Fall of 202 fre fall 2024 there hasn't been much change in our um in our diagnostic
031data in the fall um when I dug a little deeper if we I think next time I present it to you it' be from the beginning of the year to the end of the year so you could see actual growth because you know they're really are big slides over summer um in regards to student achievement but I did feel like it's important to share with you kind of where we're at um starting at the beginning of a SPO year and then I will commit to in May showing a growth sharing a growth Report with you so digging a Little Deeper by grade level um the green is students who are meeting or exceeding um reading standards um on the I ready diagnostic for fall yellow are students who would be considered tier two students when
032we talk about mtss and academics and then um the red area is our tier three students who need more intensive interventions looking forward to math oh seventh and eighth grade sorry so as you can see we have a lot of students in that are in need of tier two and tier three supports in reading right now um and um the same is with Matt so let's go over that and then we'll share next steps plans that we have for yep so real quick yeah on the the reading 78 these are the kids these kids would have been like in third and fourth grade during the covid shutdowns is that about right yes yeah yeah um and I'll talk a little bit more about um you know I shared with you guys the Hopeville video and
033what we're doing to add to address the literacy crisis in our country and so you know there's a lot of things going on um but Co still plays a role in in our students abilities to read write um and think mathematically yeah this is showing 50% in tier three yeah and that's why we have some ninth and 10th graders right now who still engage in I ready um on a regular basis to try to get them caught up are you I don't want to Ste a show are you going to compare this later to how we um line up with the rest of the state yes um as much as I can because the data is embargo but I'm going to sh a few things with that I can yeah um and so math we're
034facing the same situation so if you look through K through six Math um it seems like you know the older they get the the more behind they are and then maler seventh and eth grade is the same so we have a lot of work to do you guys um in regard to student achievement um we I shared with you guys last year with you know students who are not reading at grade level by the end of third grade um the outcomes are not great and so that really has prompted us as a district to be proactive with um some of the stuff that we're doing through TK through third and I'll talk about that in a minute with our reading um so chronic absenteeism rates yes please so um I ready is really a student
035driven program right students are on the computer guard themselves how much uh information intervention are we able to give like oneon-one or group learning are we able to give from students who are three good question so this is this is one measure this is one area that we could help students with this year we purchased What's called the I ready toolbox for every School site and so that gives you teacher create or teacher lessons um that they can go through that are for intervention time so if they want to use that um we bought it for High School this year too so that it could be used in tutorial um and so when we have our one to1 data chassis principles we need to come up with a plan on how that would be utilized
036in tutorial um and that would be the tier 2 small group instruction for students in grades k through eight yeah um so our chronic absenteeism rates um so just a little context as a district prior to co we were at about 30% chronically absent um with the state average running around 15% % and then these are our postco numbers so we we're making significant progress I'm really proud of the work that we're doing to address chronic absenteeism um so the 2024 data that I sharing with you today is out of Aries analytics because the California dashboard has not been published yet it's still embargoed data but it will be pretty close I would say it's it's going to be 28 to 29 point something percent um the state average is 25 this is the closest
037we've ever been to the state average we've always been really off and so if we can just keep this prevention and intervention motion going with our prevention coordinators um and working closely with our school sites I really feel like we can we can actually be at State average within the next year or two but there's been a dramatic Improvement um I'll share a little bit with you right now with the next steps and so our prevention we added an additional prevention coordinator this school year um because we need to be spending our time and money on prevention and intervention that's what our data shares with us right and so we created a whole new SAR process this summer and it starts with addressing the um addressing uh prevention needs for attendance at the site first
038then we're doing briefings with all of our um County Partners and then after that if the students haven't met criteria for improved attendance they will be subpoena and they will go through a s process where they they'll actually it could lead to probation and other things because we've done all preventive measures prior to that our focus is students age 6 through 15 because as you know the laws have changed and to address chronic absenteeism for 16 plus it's a preventative measure but there really isn't much we could do um legally so we're really just putting our efforts into that but having three prevention coordinators and having our peer Improvement groups at each of the school sites and bringing back Friday night light there's so many great things there's so many great things that are happening
039in regard to prevention that are making actually want to come to school so we're super proud of I I have a couple questions one is um is the absentee issue do we find it mostly at the high school level or is it kind of balanced between it's a balance it really is it's um so I we have see the most struggles in Portola and Greenville with our attendance um and uh with Quincy right right by there our best attendance rates are in Chester um but it is across the board and um a lot of it does have to do with covid like people were used to being at home and um independent study and um when they were on Chromebooks they could work from home and so so you know it's just reestablishing that value
040of wanting to come to school and engage um and you know that's why we have so many activities at our schools to to to keep kids motivated to want to go to school okay the second question is let's say you have a student who on a regular basis decides they don't want to we're I'm talking primarily about high school here after lunch they decide oh I'm tired I'm going to go home or or whatever how does that calculated absente do you count that ditching class is part of the overall absence or is it a partial absence it's attendance by period so that yeah that would be lated then and so having multiple prevention coordinators now they're able to work with the attendance Clerk and they track attendance and they have onetoone meetings with students who
041are doing that and they create plans around getting them to walk to come to school and it's working we go to their house now we call their parents we're chasing them down you know it's like you're going to come to school so um it's working they want to come to school thank you for letting me interrupt you anytime Dave yeah um so back to next steps please the previous slide um so we I'll be hosting one toone data chats um meetings with our principles um and I can share the Embargo test score data with them and then the third thing we're doing is October catch is something that we do each school year that I I remembered last year I didn't really share with you what that is so October catches a deep dive that
042we do at each of our school sites and that's why those mtss team leads um are so important because we look at students by need name and skill in academics attendance behavior and social emotional supports and we create um our interventions around that so most of our elementary sites um have what when time what I need time intervention time for academics we're going to have we're going to be rolling that out at all of our school sites um so our Deep dive just provides us with an opportunity to help create our interventions um and they're in a six to 12we cycle at the elementary level um we are going to create um it's going to take a couple years but we're going to create a an a districtwide mtss handbook we currently have one for
043each School site but we need something that's going to address those four areas at tier one two and three at a district level um and then that you know then we can identify the funding sources that we will use in order to create to have those supports um an area that we struggle with um is supporting our second language Learners our El students and so um we're working to create an El master plan and we're collaborating with Shasta County um and bu County on that um and then we're going to go back to the basics and we're going to provide additional um training in professional learning communities something that we started in our district about eight years ago um and we did PLC light during covid and so we're going to get back to the
044basics with that and I'll share a little bit about that with you after this last part um and then this year we're super excited that we um we are in full bless you full implementation of the youth the youly curriculum and that is addressing um phonemic awareness needs phonics influency um for all of our TK through3 um students um this train they did the last part of their training on September 20th and so um it'll be three to five years where you start to really see great outcomes but everyone's using the same structured literacy and we have a literacy coach to support implementation so exciting stuff um You probably saw this several years ago with Christy Warren but um professional learning communities are super important for us in um really establishing good intervention and prevention
045efforts so I just wanted to remind you of the four guiding questions that we use in professional learning communities and the first one is what do we want students to learn um and that's all about our essential standards and learning objectives and then what will we do how will we know if they have learned it and that addresses assessment so creating common assessments um and having evidence that will show whether the student understands that or not our high school English teachers have been engaging in two days of District gr writing assessment grading where they dig in together and grade these and create next steps um so that's a part of that process what will we do if students haven't learned so what intervention what what resources are we going to put in place to create
046interventions for students and then also how are we going to um how are we going to support those students who already have Mastery so what kind of enrichment can we provide them with so um yeah those are our next steps do you have any questions all right thank you guys that's for information only information only yep and um Apollo policies and procedures so in the handbook this is just to show that there was a couple of updates in the Apollo handbook for Greenville CRC and they were highlighted in the yellow on the documents that were attached any questions it was like two very minor now we're just making sure that the copies for the lob sheets are scann and stored on a Google doc and then sent um in put in a Google Drive fer
047and then shared with the principal and the district office and they have to be done a order and then the other thing that was added was AG 14 I believe um just talking about employee safety and healthy policies Apollo Staffing what's the who who who staffs Apollo terms of like are they teachers AIDS or they are they par professionals or are they we actually have coordinators we have a coordinator and then a par professional um if we need it um but the aces this is referring to the frontier and the cases um that only Greenville and CRC are qualified for the other is using with our expanded learning opportunities program but this is specifically to the the old um after school program older I'm just CU are both those programs pretty well attended yes waiting
048list waiting lists wow and especially with the expens the expansion with our new eloc funds um even still we're waiting L we talking about picking up to like 60 kids and still waiting that because of Need for Staffing yes yes yeah it's always Staffing and the state has a ratio of 20 to one but with behaviors you really want it to be 15 to one thank you you need a vote on this yeah think that's a recommendation I'll move to approve as it was submitted second there's a first and there's a second all of those in favor I is approved next up is some fiscal business including the UN audited actual Financial reports be you would be me um well will start off if you want to and I'm gonna have to look probably at
049my screen most of the time even with my glasses it's a little challenging up there um okay so some key considerations before we go over um plumis County and plumish UniFi budgets is we've had these one-time fundings over the last three four years um significant amounts of money for covid-19 and um as well as our measure B funds going through this time most of the things are already most of the funds are already utilized or we have encumbered the funds for the following year and so looking at our current um Revenue levels and then what we have been used to spending for the last three years um we we do need to take a look at our budget and where we're spend spending and become more aligned between our revenues and our expenditures also um
050highlighting some of the key contributions to our general Ed um special education it's consistently underfunded by the federal government and also at the state level so it's really up to us as at the local level to make sure that that program still runs and and and not affected because of the issues going on at um the federal okay so again my little circle diagram this is where we're at U we had adopted the budget back in June um we were here in Quincy adopting the budget and so here is where we take what we actually did what we thought we would do but what we actually did and put it all together okay so for the County Office of Education um our revenues came in and again still the county also has these onetime dollars
051and we probably continue past the district to have these onetime dollars because a lot of our um curricular grants and onetime money is it's trending towards couny Office of Education to manage and not with the school district so our revenues are still sitting um they came in I projected at a little under 7 million we came in at a little over but again that difference I really believe is it's when you have this Revenue up front it's really hard to say that you're going to budget all of it I feel like it kind of inflates the budget and so if you know you're not going to spend it why budget for it but at the end of the year it's there we have to record it as such and so we came in a little
052um under 5% difference um and then the expenditures as well we had about 700,000 for um our clsd grant that we were trying to scramble and spend um and then I think it was the very last week of June beginning week of July um bu County came back with the state and said oh you know what it's okay you guys have another year to spend these funds so um it it helped our program side to kind of take a step back and recalibrate as far as how uh the rest of the funds were going to be spent um so I just basically explained the difference there um okay so our in let's see next slide sorry that was a duplicate so for pccoe the ending fund balances a reserve for economic uncertainty is still sitting
053at 750,000 the SRS funds in um our our form1 that we um upload to the state it's actually in our our general fund for a requirement of the state but i' like to show uh what's in the general fund that has already been earmarked for our SRS programs outdoor education um CTE and Bap sections that the county provides to the district our adult education fund uh this is where our adult education uh program is resides in a Consortium we're at 27,000 there our Child Development Fund is uh 21,000 and then um fund 16 is at 11,000 and now on to PL oh your UniFi okay we came in um with about a 5% difference between what I brought to you in June as my estimated actual and then actuals of what came in um finishing
054up just last week actually um and so our revenues sat at um 39 million with our expenditures a little over 40 million that's restricted and unrestricted combined in our general fund so as you can see um back in June unless we had made some drastic changes I was expecting to deficit spend at 2 .1 million we came in at 1.6 actual just jump St yeah I did okay thank you yeah there there's not a a transition slide I guess like I should I should have a slide in there that says bre so pcoe does that's just for information right that's just for information and what about the Gan limit um actually I have a slide at the end that explains the Gan limit and then I'll ask you guys to go ahead and vote on
055the resolution at the very end yeah thanks uhhuh okay um PD the revenue came in a little bit higher again it's it's when we're our our County when we're um less lcff but more basic Aid it can be challenging to um to project what we're find you know what we're going to get at the very end so our revenues were high a little bit which did save because our expenditures are still higher than our revenues um but my expenditures as far as what I had projected in June versus what they came out to be is about a 1.98% difference and higher salary and benefit cost due to um the proportion that share between PD and pcoe and then a delay still we are having a it's a challenge to um spend out this onetime you
056know these onetime funds making sure that we're wanting to spend as much as we can in that current year because the more we push back to the subsequent years we run into the state taking back that money um the PD uh fund balance so I unfortunately I was not able to do a transfer for to the reserve for economic uncertainty um our adult education fund is at 197,000 um nothing in our deferred maintenance that was an old fund that um it's it's pretty restrictive as to what you can put in and especially what you can pull out um but we're going to keep that open in casee we have any future projects that we may want to earmark those dollars for our other post employment benefits um is 392,000 we have calculated in um unencumbered
057or hasn't been spoken for as far as measure B goes to about 2.2 that was as of 630 I know we have had some projects since um that have lowered that balance but I also want to I think it'll be a great opportunity as the board to see what we have left and maybe what else has been out there that was promised that that um we need to reconsider when you say you haven't been able to transfer it you need to the reserve for economic you mean for the purposes of this report no just because I didn't have any extra cash to to put in or it's different than fund 17 it's reserve for economic uncertainty is different than what we have in our Reserve okay yeah yeah yeah um the facilities fund is 4
058million or 4.9 million um and then our ABM project uh we have 227,000 left from um and and hopefully um with the work of ABM once we're fully um sourced by solar over there we're going to see um a cost savings for that project the ad valorum that's really it it is what is owed to the participants of the bond so until the County Treasurer makes that um that move or if when they pay out for avalum so we're sitting at 12 M million there that is not our money we don't get to touch that money we don't get to decide how it's expended it's just really a holding pattern until plumis you know County takes care of it um the self-insured fund when we were self-insured that's at 58,000 just waiting to be spent
059on Old claims and then the fund 17 the Special Reserve is at 4.7 that's about at 11% it seems as if with the reduction in the onetime co feed funds the spending down of measure B the um cost of special that we have to contribute out or fund now relying more on the maintenance funds it seems like we're going to be in a really different place is coming up this next year right and especially when we do talk about measure be we have to be really um methodical about the projects that we're going to be having you know coming up that have nothing to do with measure B but still have to happen like our roofs and things like that and so that is where we want to try to contribute to that to that
060fund as much as we can because it's not just about what needs to happen in this fiscal year and today or maybe tomorrow but what we see ahead with especially with the facilities we need to start saving some money does it seem would it be a good idea to you know possibly like have a special meeting or something where we can look at proactively where we're headed yeah I mean I I welcome and I I would be very appreciative to start having those conversations as you know this is my second year in this position and I really welcome um ideas and what our priorities are moving forward as the district um where we want to go how we want to align so yes please um any other questions regarding the budget okay um regarding the
061Gan limit the Gan limit is a guideline designed uh to to um from from the government to control governmental spending um and it has to do with a has its own formula and it's calculated based on two key factors the state's per capita personal income and the average daily attendance of students within our district these numbers determine the maximal allowable spending it's not it it's not a hard stop if we go over but the state does like to know um as a when we know we're projecting to go over those and that's also a good conversation to have with our state during those first and second interims of when we know we're going to go over those amounts and I believe um it's an action item yeah the PSD Parts an action item too the
062pcoe no p p USD I it's a resolution so I would say probably both need both um I'm not certain on that Dave so I would say if we could have a vote on both that would believe Patty put this together un audited actuals were presented for information only on the pcoe side okay well but as far as the Gan limit goes I that we need resolution both those yes we can take those separately and we also need to approve the USD um on audited so let's go ahead and start with that if there's no objection the UN audited actual report actual rep I'll move to approve second there's a first and the second all of those in favor I I okay and then again limits which I think those need roll or not it's
063a resolution resolution so they do need l call so I'll move to approve resolution it's the County Office of bedside 2425 5-04 it got a different number on the document than as it on the agenda I think probably is the Agenda 24 agenda is 2425 and number 2324 the one okay so the resolution you have in front of you to sign that is correct yeah and that says it's just a think it's a typo that yeah okay okay so I second yes you no okay okay there's the first and second that's that PCL one yes yeah all those oh it's rall hi Evelyn hi hi Reed hi okay it passes and now we need the um USD resolution what that 1658 on the G I make a motion to approve CS resolution okay a first
064second roll call vote please hi hi re hi that pass and the next item up I believe is the developer fee program there's a recommendation to resend can you maybe brief us a little bit on that yep sure um so PD is reconsidering the developer fee program which was previously approved to begin on November 10th the program would have imposed fees on new residential commercial and Industrial construction to generate revenue for the school district however after receiving feedback from plumis County um we've decided to pause the program to allow for further discussion and collaboration we originally had a scheduled meeting for October 23rd but um in L light of the Board of Supervisors election and also not having a permanent superintendent we would like to wait until we have those two things in place where
065everyone can come to the table um and collaborate on this um and so um the recommendation is the adoption of resolution 1663 and that would resend resolution 1654 and that recommendation has also been made by um the Capital Public Finance Group which is the consultant that assisted Us in putting this together they also fill with the the district d County best interest your thr that in there couple times week and that's their recommendation yeah so so we'll we'll get to your comment in second so is there any comment up here probably um mine is just I'm I'm all for um this upcoming meeting and the the collaboration to discuss this um more we were under the impression that that was happening um so the fact that it didn't happen it needs to happen um the
066only thing that I would say is the way that this was written in the agenda is incorrect it has not been rescinded it is in full force until we vote to change it but it it went out there as if it had already been resented and that's not the case the district the district can't make that decision the board the board of directors has to recommendation to resend right but it was it was just sent to me several times on my phone as if it had already happened and people said oh congratulations I'm glad you did that or they went the other way and said why did you do that as if it had already happened and it's it hasn't happened yet that's what this is about today but um anyways it's in full force
067until we change it which is what your recommending today or what what our legal advisers are recommending today I just wanted to clarify the other thing I would like to say publicly which we've said in in the several meetings you've had to discuss the developer fees in the past is that these developer fees do not affect Greenville rebuilding homes in Greenville or any other other natural disaster like that any part of the county in any part of the county and so I that came up with you know in conversations to me and I really want to make that clear again we again we talked about it before but obviously the word didn't get out that that will not affect rebuilding in Greenville or any other those folks will not have to pay the devop to
068build the home after a disaster or any future and I think the legislative intent of this was to um hypothetically if there was a big project that came into lwn for example and it brought along with it a bunch of new residents who have collectively 30 students are pay through six I'm not sure we'd be able to accommodate them and see right car Michael that would that be accurate or close to Accurate we would have to accommodate them but to have additional space we wouldn't be able to file for hardship if that happens so the intent of this is to collect fees in the inevitability which might not be tomorrow but it could be five years from tomorrow 10 years from tomorrow that we'd have the funds prepared to build new classrooms that was the
069legislative intent um that's the only thing the money can be spent for is uh construction of an additional classroom space um none of it would go to any anything else it wouldn't be used to bolster at least significant $500 a year salaries um taxed by the way so it would be just for that purpose that being said for the reasons be discussed we're in a position tonight to consider sending it anyone else yeah I would just IO what has been said already and glad that we're in a position to do this collaboratively now which should be thought was being certainly got I'm going to the rest of the board members was what was going on in the first place so really glad that we're where we're at today and I would definitely make this motion
070let's get to Mr Scout's comment sir please come for thank you thank you um first thing I want to say is it's not exactly correct that it won't impact people who have been hit by disaster um if you rebuild to a larger size what was originally stated as the building size you will be charged the difference per square foot um and Records being as they are I know on my property I have two homes and only one of them the county knows the square footage on so the other one burns down and they're either going to depend on me to tell them how many square feet there are or they'll say there's zero square feet so and on a house average house size in um plumis county is slightly over 2,000 ft I think it's
071223 ft that's over $110,000 before you can actually get even into the permit process that's a pretty high bar to jump for individual people um creating homes I think you can scope this much more accurately to say larger developments so if somebody's developing five 10 units or more they pay this fee because we desperately need people to open up units on their property that's why the whole state and the county is working on adus if you have to pay these fees on Adu you might very well not do it and the other thing is to be totally honest I've been a landlord before it's not something I like doing I've considered doing it again for this County um but you can lose money doing that around here and you add an extra $10,000 before you
072even get started it makes you want to do airbnbs because you're safe and that is only going to drive up housing costs in the county I think we've got too many or bnbs as it already stands and I think this is really bad for the health and the long-term economic growth of uh FIS County and I think this would be a classic example of um privatizing profit and socializing costs you're spreading this out across your tax base but the people who develop they're the ones that make all the money so um we need to get more families in fumus County we need to get more young people in fumus County we don't need to be throwing up roadblocks the second point I'd like to make is well I would really like to know how much
073money we spent on this recort because um I took a day off and drove around these developments today you can see my car outside you can see how dusty it is because all I did was drive through a bunch of Dusty dirt roads there's nothing out there one of these things was permitted in 2003 one of them was permitted in 2006 they have not moved an inch the biggest one that was based for this justification went to the county last year and asked them do you think we can get this much money for this land that we've got they have no plan for implementing this so stick a $10,000 average cost on people building houses over something that doesn't exist and then our budget went up 66% between three years ago and now your yearly
074budget and your population of students has gone down and you're imposing this fee I think it's a really bad idea thank you thank you you don't Happ to have that in front of you do what the cost what paid to the consultant I think it was somewhere around I'm going to say 7 to 10,000 that's don't I can if you email me and we can talk because but that's what I have in my mind um and we'll try to get that number out to the public as well anybody else has a comment about that sorry I didn't write in there but can I just say that um I wasn't aware that you guys were even talking about this issue at all I know you're sending stuff out on not messenger but not everybody gets that
075so maybe a little bit more I know you were mentioning about getting stuff about Greenville out to the public maybe better ways to communicate general public inance county as well so we all have this information so we can attend if we need to yeah reason we published in the messenger is because it's a it's a it's a newspaper of record it's it's the courts have adjudicated it is a publication where we can print that information we no longer have better publishing newspapers that being said better refer who have reached out to the community probably would have been a good idea I was just going to say might want to just CC the sun on it I realized they're not a record the pap record but that's what most of so somebody was about to make
076it first or make a motion I'll Mak a motion for adoption of resolution 1653 to resend resolution 1654 a second here's the first and a second any further discussion before we vote on it they being n we this is a roll call vote fine hi Evelyn hi K hi Reed hi thank you very much that means this is Rec sended for now and um maybe mentioned in here somewhere October 23rd we we'll meet various agencies and we're not going to meet on October 23rd so they um they recommended that we wait until the Board of Supervisors election and we have an oh yeah because we have yeah your folks coming on the board yep not just the the County Board supervisors but at least one if not to okay there that being done facilities um
077how about a facility upate sure sorry I was busy looking at their contract okay um so we didn't have any measure B contracts to go over this time um and so all of this is really just our uh a routine maintenance current electric they uh provide the districtwide fire Alarm Monitoring and um so um we do one essentially one purchase order there and then they monitor throughout the year pay as you go Joe Branch electric um Chester High School football softball scoreboard repair um I was um given an invoice um letting me know that the project um was less than 15,000 so it was approved but it never went to the board during fi so we brought it to you today uh for ratification so let me I interrupt you that project been actually completed
078it is completed okay yes that might be one of those say that in the future we actually take a look at how how old that scoreboard you know two Chelsea probably could have answer probably close to 30 years so at this point we may want to consider spending the extra 20 you scoreboard I know the one I out in Greenville was about 32,000 fairly nice the scoreboard and bigger than the one in Chester so um okay thank you yeah rayac um updating um some pumps over at the district office um Hing specialty elevators they service all of our conveyors districtwide um Advanced chemical technology treat and close the loop hot water boilers districtwide next Refrigeration we decided to do a contract for the entire year this year um for incidentals and so we will up
079that contract um if need be as we go and then the um the fit inspections California schools inspections um and that is conduct district-wide fit inspections than you any question second a first and the second who was the first I'm sorry all those in favor motion carries um and the Williams quarterly report yeah so a requirement of Ed code 35186 section D um is that we report out quarterly um to the governing board um we have no complaints of textbook instructional material or teacher vacancies or misassignments for the quarter ending September 30th um this is information only with no action required yes for information only fire a vote come to the part of the agenda where we there's some resolutions and um first one up there a resolution that's uh for both theum County Office
080of Education and pus Unified School District it's recognizing and honoring Hispanic Heritage Month and um I know these resolutions get posted around the various School sites if anybody's interested in reading them up close in personal um but here's what it says whereas Hispanic Heritage Month is celebrated annually in the United States from September 15th to October 15th to recognize the contributions and influence of Hispanic Americans to the history culture and achievements of the United States and whereas Hispanic Americans have had a profound and positive impact on our country through their strong commitment to Family Faith hard work and service and whereas the plumis County Office of Education and the plumis Unified School District Board of Education recognizes and celebrates that Hispanic Americans have a long and proud history in our country dating back to the
081Spanish colonization of the Americas during the 16th century Hispanic Americans have contributed significant significantly to all areas of American life including science medicine education business Sports and the Arts now therefore be it resolved that the plumis County Office of Education and the plumis Unified School District Board of Education hereby adopt this resolution to honor Hispanic Heritage Month and recognize the pr this contributions made to California and the United States and this is a v call um it's U pcoe resolution 2425 d03 and it's B School District resolution 1657 a mentioned resolution okay this is the roll K hi edin hi Keller hi Reed hi and I'm gonna ask someone else read this in my mouth thank you so this resolution is recognized recognizing and honoring indigenous people's day whereas the history and culture of indigenous
082peoples have been largely erased or misrepresented in American history and it is important to recognize and honor their contributions and sacrifices whereas the board of education of H County and UniFi School District recognizes the significance of the second Monday in October as indigenous people's day as it acknowledges the rich cultural heritage and history of the indigenous peoples of North America California county whereas kumus county is situated on the ancestral lands of the people who have lived in the region for thousands of years and have a unique and diverse culture whereas the Board of Education ofis County Unified School District recognizes the importance of educating her students about the history culture and contributions of indigenous peoples and commits to promoting diversity equity and inclusion in the schools therefore be it resolve that the Board of Education
083of kis County and un School District officially recognizes the second Monday in October as indigenous people's day and encourages all schools in the district to celebrate parar and contributions of indigenous to again PCO e resolution 2425 d05 and PD resolution 1659 this is a calline hi Evelyn hi tell hi Reed hi okay thank you very much and next up is Administrative designes for 24 25 yep so this time of year we um submit a list of admin administrative designes for each site we're seeking approval of the attached admin designes for second and the first a second ready for approval is that a vote yeah just reg I hi hi sorry I long day um can I interrupt just for one second I got the information that you had requested so I um will have to
084ask our staff back at the district office exactly how much has been um paid to PFG Capital PFG but the consulting fee um contract is up to $8,200 that's thank you you're welcome okay uh we're now our next up is the adoption of the by annual conflict of interest code can we have a little bit so theal Reform Act requires state and local government agencies to adopt conflict of interests um on a yearly basis so our recommendation is approval of resoltion resolutions for pcoe and PUSD adopting our conflict of interest code um pcoe resolution 2425 7 USD resolution 1661 and this is a fairly lengthy document I'm going to ask if the board wave the full reading of this thank you so I do need a first and a second V approve PCO resolution 2425
085second second second again this is our we're adopting the conflict of interest code and this is available for the public to read if they want to read it and it's online as well you can also ask support from the office and this is the roll call Button F hi Evelyn hi ke hi Reed hi we have all see updates to approve us resolution 1661 is the same thing on the other thank that's a call vote hi Ed hi hi hi now we have policy uport yeah we have seven policies for you to um recommend this month um these are all sent To Us by csba we've read over them um just to keep us in compliance um with for policy the one that stands out the most for us is that we'll have to um
086we'll have to create an AI policy AI will do it for us yeah plug that we'll plug it in so we are seeking approval of that this evening as seven policies second um a regular vote so all those in favor I oppose none motion passes and send items first up we have the minutes from September 11th 2024 meeting second first second all um is there any exensions at all are you good okay all right all those in favor I IES and then we had a special board meeting on September 13 2024 and need approval of those minutes second the first and the second any anybody abstaining I wasn't there but everybody else was okay all those in favor I motion passes and do we have enough for the September 26 2024 special meeting you weren't
087there but three of us were yeah I think so or is that the one where you public was so electronic that count in your recollection okay it was posted yeah okay believe you have to have three members in the count they were Chelsea was there so I think we need to bring it back that's kind of what I was thinking so if we can bring back the minutes for September 26 2024 at the next meeting that would be awesome do it and required um service contracts included with this yeah okay so pcoe service contracts up first um we are partnering with two how do you say that delari County Superintendent of Schools um our one of our prevention cordinators Ashley is going to be um using um her all peer groups she's going to be
088encompassing this in different peer groups $9,000 income uh service contract for the year um with for an FNL Friday Night Live program Pathfinder properties are adulted education school was actually um sold to a new owner so there's no price increase for us but it's just letting you know that we are changing ownership um so instead of Pathfinder properties it will be Indian Valley Properties Indian Valley something we get to stay there we do get to St yes we do get to stay for the time being I haven't heard that for twice um Phoenix design again that's for our Feather River adult school they do all of our media our post um card mailers and things like that and then UC regions this is for aridos up at Fred um we did have um a substantial
089increase to that service contract on the county side um for this year uh for the elementary schools it'll be $336,000 dco is just yes but USD isn't right okay so P USD all data C CTE online program for autoshop students to use reference materials for parts maintenance and create work orders Leaf Capital funding this is from general fund business copy lease districtwide and I believe that is for let's see contract approved by the board on 92 to update to correct the name of the lender okay so this was just a name change leave capital I think it was smile before um and then plumis Ral Services $10,000 for our Live program we do have a student participating this year and so our contract as of right now is not to exceed $10,000 to approve the
090service contracts as presented second first and second all those in favor I oppos passes and the P check register for the month of September of updated when when was that email I I I request Pat when I realiz she pages I asked Pat and sent it out okay 95 okay that's probably what got the questions going this m okay make a motion here check first and second all those in favor I and we have donations including oh supplies donated the PD for the C car Michel Apollo program and another donation from Feather River food Cooperative to P for the farmed AFF for program at brola high school well thank you very much to the donors and I make second there's a first and a second all those in favor I I then we have three
091field trips to sign off on that's all just three so we did pack it pretty full last um last meeting so we did double check and this was what was there I'll move to approve and we did change the formatting a little bit for our field trips to give you a little bit more information up front thank so bar did a really great job on that one so um we have a first and a second for those three field trips all those in favor I I passs and at this point we head into Clos closed session and if there's anything to report out a close session and probably will be ounce public reconvene into Open Session thank you e e e minute for reconvening a Schoolboard meeting at it appears to be 6:53 p.m. and
092close session um first item up um there's a PD stipulated explosion case and it's uh case number 24251 student I'll leave the ID blank not say it um we should go ahead and vote on that right we supported the I'll move to the hold the sated second okay there's a first and second all of those in favor I I and we should go ahead I think do the whole agenda I'll move to approve as it was submitted second PD have the first and a second all those in favor I and and the uh lay off notice resolution 1660 I'm sorry that's okay it's it's number four number two oh yeah okay there's working outside the credential what she next up is working outside credential area resolution we'll need a roll call on that I'll move
093to approve resolution 1662 second first and second we got to do R somebody do the roll call for us I Reed I edin I Keller I that one's successfully passed is that it except for the one other item number three three you're okay oh okay this is the authorization for hiring under a shortterm staff permit for 20 24 board's required to approve these so your recommendation is that we approve of the H approve of the hiring under an STS for 2425 as presented and there's five names on there we'll move to approve second there's a first and a second all those in favor I and then number four also Ive to pures of P resol classified reduction resolution 1660 a second okay there's a first and a second this is a roll call vote Reed
094Hi C hi edin hi tell yes hi nothing to do on the sunshine items information only and the stipulated expulsion is that correct in the agenda resources agenda yep we just done future agenda items we need to report out oh all right 16 report out additional action taken during post session yes we do oh yeah we also took action and close session and if you could read that as a favor to me by a vote of four to zero the board board took action to accept the resignation of the superintendent effective October War we approve that in Clos session by vote aort to zero we had um one exstension because they W present and that it think so than any fure agenda items we should know about not at this okay barring a special meeting
095we meet again on November the second Wednesday in November 13th 13th November 13th at 4M and that is bring in the uh big room in the cafeteria or the allpurpose room whatever it's called so we adjourn until then