001Miss Parker, will you please take role? >> Trusty. >> Sorry, >> I had the mic on. >> Trusty Nem present. Trusty Sandi >> here. >> Trusty Hayashida >> here. Trusty Periq >> here. >> President Tanaka >> present. Approve agenda item two. Um the regular meeting of board of trustees on August 14th, 2025. Do I have a motion to approve? >> So moved. >> Thank you, Trustee Aisha. >> Second. >> Thank you, Trusty Sandi. Any questions or discussions? Hearing none, I'll call for a vote. All those in favor say I. >> I. >> Any opposed? Motion carries. Public comments, close session. In accordance with government code section 54954.3, anyone who wishes to address the board on any close session agenda item may be recognized at this time. In accordance with board bylaw 9323, individual speakers shall
002be allowed three minutes to address the board on each agenda item. The total time limit for public comment on each item is 20 minutes. Miss Parker, do we have any public comment cards? >> No. >> Thank you. Uh conference recess to close session is conference with labor negotiators. We will recess this close session at 6:31 p.m. Make sure we do that for the whole meeting. reconvene to open session at 700 p.m. Close session report update on conference with labor negotiators. No reportable action. Pledge of allegiance. Uh Trusty Hayashida, will you please lead us in pledge of allegiance? Thank you. >> Put your right hand over your heart. Ready, begin. >> I pledge allegiance to the flag >> of the United States of America and to the republic for which it stands, one nation under God,
003indivisible, with liberty and justice for all. >> Thank you. Uh 6.1 staff report, human resources recruitment and hiring for 2526 school year. I'd like to turn this over to Tracy Morren Lawren, our executive director of human resources. >> Good evening, board of trustees and superintendent Silovs. Before I start the report, I want to thank the entire HR department for their tireless work over the summer and still going on to get staff in place for the new school year. They've been working non-stop and we're very, very proud of all of the people we're putting in place. Now, I'm supposed to look at I can't see you, Teresa. Is this Is it a this? Okay. Okay. So for the recruitment and hiring process, I need to click a button. Teresa, will you do that? It's my biggest
004fear that it's not going to click over and I ask her every time. the recruitment and hiring process page. Yeah, here we go. Okay, that's the right one. Okay. So, when we recruit and hire in HR, there's a lot that goes into it. We participate in virtual and in-person job fairs. We partner with universities. We fly employment opportunity bulletins, which are called EOBS on Ed Join, Indeed, Zip Recruiter, and Edcel. We paper screen the candidates. We administer testing practicums and then schedule interviews. We conduct reference checks and make job offers. We bring in new employees for onboarding and orientation. Next slide. This is a picture of Diana recruiting at the Anaheim Workforce Connection job fair August 7th. There were 700 job seekers and we got 25 interested applicants for PAR educators, five to six substitute
005teachers and 20 classified subs in paras food custodial clerical which we really need. We need to get our substitute pool uh boosted. So this is fantastic. Next slide. We also have university partners and you can see they're the list that you've seen before. You've seen that in prior years. This one has um down toward the bottom, third from the bottom, Pepperdine University. It's pending your board approval tonight. It's a new one. They're interested in getting us set up with student teachers. Next slide. So, the certificate of staff recruitment, when you look at this, we had 14 positions open for elementary teacher. We had 65 applicants, 33 interviewed, and we hired 14. It's interesting to know that with our applicants, I open it for about 2 to three hours and we usually get 150 applications and
006we close it down. If someone um calls us and says, "I was just in the middle of this and it got shut down." We of course open that and let them do that because they've taken the time to call and and um do that. But we get a lot of applications in a short amount of time because Cypress is very well known. They want people want to work here. Our TOSA student supports, we had one position, two applicants, two interviewed, and we hired one. TOSSA intervention teacher, one position, one applicant, one interviewed, one was hired. Coordinator, special ed, one position, 19 applicants, five interviewed, and one was hired. Education specialist, one position, seven applicants, three interviewed, and one was hired. Speech pathologist, one open, 13 applicants. Four interviewed, one was hired. School psychologist, three open
007positions, 62 applicants, nine interviewed, and three were hired. So, we have our certificated staff taken care of. Next slide. The classified staff recruitment. You can read I'm not going to read it all to you there. What what is interesting to note here is the family resource assistant. We are in the process right now. We're in the process of setting up interviews for that and we have um three to interview and we'll be setting those up. We are have eight spots to fill with our classified staff recruitment and that is um we need one child nutrition services assistant, one family resource assistant and six para beha para educator behaviors still. So, um, with that, I'm going to introduce our new hires so that they can stand and so that the board can see our new Cypress
008family. So, new hires, welcome to the Cypress family. Please stand when I call your name and then you can sit down. You don't have to remain standing the whole time. Sheree Avalos, PAR educator Arnold. Shiva Shenrascar, PAR educator Arnold. Irene Chang, first grade teacher, Landell. Deanna Chung, student activity supervisor, vessels. Larry Fchaw, assistant superintendent, business services. Bella Florian, PAR educator, Luther. Diana Fox, credential analyst, human resources. Daniel Frey, coordinator, special education, educational services. Zita Kulu, PAR educator. Arnold Lisa Lmen, school office assistant. Morris Padmaja Marapu pair educator Luther Sydney Matthews pair educator Landell Nichollet Maison fourth grade teacher Luther Sera Nantha Gopalan pair educator Landelle Sarah Paio second grade teacher Luther Michaela Ratchinuk, fifth sixth grade teacher. Combo Luther Eric Ramirez, school psychologist, Vessels, Diane Cisneros, PAR educator, Landell, and Kaylee Valiente, PAR educator Arnold.
009So now everyone has been so excited to become part of the Cypress family. They brought lots of support people with them. Will all the support people please stand so we can see you? Everyone stand. Who's a support person? Big round of of applause. We have a few more people that are not here tonight, but I want to say their names also because we're happy to welcome them into the Cypress family as well. So, Jyn on CNS assistant at Landell. Katherine Ashman, kindergarten teacher, Luther. Victoria Kug, first grade teacher, vessels. Haley Garbe, school psychologist, preschool king. Payton Hartman, school psychologist, Luther. Nancy Herrera, speech and language pathologist. Luther Kyra McDonald, CNS assistant. Luther Matteo Nunes, student activity supervisor. Luther, Sandy Pasta, um, bus driver, utility worker, MOTT, and Esther Shin, first grade teacher vessels. So, give
010them a round of applause, too. >> So, thank you everyone for being here tonight. The board is thrilled to meet you. Thank you, Tracy. We will recess for 5 minutes, coming back at 7:14. And back at 7:14 p.m. Reports 7.1 Association of Cypress Teachers ACT. Thank you. screen. >> Candy. Candy, could you please push your green button on the microphone >> button? Now it's >> Hey, perfect. Thank you. >> Perfect. Well, you didn't miss anything because >> Okay. Um, also with me tonight is Tracy Kunanan, our vice president. Um, I stand before you this evening not just as the president of the teachers union, but as a representative of the dedicated educators who pour their heart and soul into this community every single day. Our role in the classroom extends far beyond delivering lessons. We're
011mentors, counselors, role models, and above all, advocates for our students success and well-being. I want to begin by acknowledging the shared goal that unites us all, the success of our students. Whether you're a teacher, an administrator, a school board member, or a parent, we all want the same thing. To ensure our students have the tools, support, and opportunities they need to to thrive in and out of the classroom. But this success doesn't come in isolation. It takes collaboration, respect, and unity. And unity doesn't mean that we agree on everything. It means that despite our differences, we remain committed to working together towards the common good. As a teachers union, we believe our role is to be partners in building the best possible environment for our students and educators. We recognize there are challenges. There's always
012going to be tough decisions to make, budgets to balance, resources to allocate, and policies to develop. But these challenges are not obstacles. They're opportunities for us to come together, find creative solutions, and keep the best interests of our students at the center of everything we do. I want to call for a renewed commitment to open transparent dialogue. A commitment where every voice is heard from the classroom to the boardroom. It's about acknowledging that our educators are on the front lines facing the ever evolving needs of our students. And we need a system to support them that provides the professional development, the resources, and the respect they deserve. When our teachers feel supported, they're empowered to give their best to the students they serve. So this year, let's hold our shared responsibility to the students at
013the forefront of all of our actions. Let us remember that it's not just the students who deserve the best. It's our teachers, administrators, and staff as well. When we support each other, when we respect together, we will rise together. Thank you very much and look forward to getting to know all of you better. >> Thank you. California School Employees Association CSEA Chapter 325. No, it's here. Council PTA. Okay. Uh let's go to board of trustees. Uh trustee Periq. >> Hi everyone. We really thinned out the crowd in here. Um, so yeah, I mean it was a an eventful last couple weeks, but I think we're still sort of coming back to school. Um, we had our first day of school. It was um, fantastic. My kids couldn't couldn't wait to get back. Um, they're very
014very excited. Um, I actually um also got a compliment from a community member that I wanted to to talk about. Um, and that person is a new resident of of the city. And they said that the school resource officers and the Cypress Police Department did a really good job in sort of controlling the environment around the schools. And um, you we saw a bunch of people pulled over on this on the side of the road, which means they're, you know, they're keeping an eye out, making sure our kids are are are safe and parents are following all the rules, which is fantastic. Um, we had a back- to-school breakfast that I was unfortunately unable to to attend, but I hear it was a a really good time and um look forward to the school year
015and to working with um with you all and welcome um Larry and um I will end my report. >> Thank you, Trusty Hayashida. >> Thank you. Thank you. Well, I want to welcome everybody back and I'm so excited to see all the new hires that have now left, but it was still really nice and um just I can't believe that it's we're back. It's the summer is over. But um the let's see we had a um special workshop where the board got to to work together um and look towards working together better uh for with our goals for the new year. And it was just time I think to some professional development for us because with three new board members um you know we we need a little bit of extra help. So we're I
016think we're all ready to go now and uh looking forward to the new year. And then the breakfast, you missed out. We had pancakes again. So, thank you, Kowanas Club. And um always a good breakfast. And um Coach Rudy did a great job. And it was nice to kind of he had an activity for all of us in the audience, which was nice because the board doesn't get to participate in the professional development that staff and teachers did. So, it was nice just to get a glimpse of what you guys did um were I guess saw that later in the day. Um, and then, um, I think that's pretty much it for me. So, just want to welcome everybody back and looking forward to a great year. >> Thank you, Trusty Sundi. >> Thank you.
017I just want to uh reiterate welcome back to the new school year and look forward to working with all staff on um the work plan for the course of the year. I anticipate the um back to school night, having an opportunity to go to my assigned school, which is Arnold, and getting to see and meet and greet and welcome the new the teachers back for for the evening. Um just like um uh Trusty Hayashida said on July 30th we had a special workshop where we had the opportunity to massage and um review the goals that we have had set as long-term goals over the last several years and to make any kind of changes that we wanted which was a great as uh Trusty Hayashida indicated opportunity for us to work together as a group
018uh to have a single voice and a single mind that came out of that uh so that we could move forward. in this new year. Um that is essentially the activities that I've been engaged in during the course of the the last month. I did have one item that I would like to uh ask for consideration and and the possibility of and that is on um item number 11. I noticed that um maybe this is the first time that I've come in to look at the uh board policies, updated board policies and administrative regulations and I was wondering whether or not it was possible to delay the um removal of the um change indicators until after the board is approved so that even though it is easy and possible to go back to a previous
019month when we were introduced to them and saw the changes, I did find that I needed to look at and review a couple of um items and I did need to go back to the July uh meeting. So, if it was if it's at all possible that we could actually delay uh cleaning out the color coding for the changes, I would I I think that would be helpful if we could see it all in one loc location. Just to make sure I'm clear. Um, Trusty Sunny, so you don't want to take action on um 11. >> No, I will take But the whole point is is is that to review them in consideration of us taking action tonight, I needed to go back to a previous month >> to review what the changes were. >>
020I'm following you now. >> Okay. And that's the conclusion of my um comments. >> Thank you, Trusty Needm. >> Thank you. So, I feel like uh everybody always steals my thunder, but um welcome back to everybody for the 2526 uh school year. So, as everybody mentioned, we did participate in a goal setting meeting. Um and that was great just being able to work together. I do appreciate hearing all the voices uh of everybody on the board and being able to come together and work together um as you mentioned for the common goal and and really um focusing on what's best for kids. Um I was able to attend the vessels registration day um which was really exciting. All the kids got their teachers and they did a scavenger hunt and kind of um found their
021way around school. So that was very exciting. Um, I was also at the Vessels PTA meeting and we did a welcome back for teachers um at Vessels with a little flower bar. Um, teachers got to make their own little bouquets for their classroom. Um, personally, I wrapped up a California road trip with my family. Um, when your mom's a teacher and you're going into fourth grade, you go on a California road trip. So, you get to see Sutter's Mill and all those very exciting things. Um and then professionally I have not gone back to school yet but I have um participated in some PBIS planning meetings for this year. So I'm on the PBIS committee and then also I'm on a uh an innovation committee um where we are learning about how to implement AI
022um and how to use certain tools in the classroom um so that you know it's it's a tool and not a crutch for the kids to lean on in terms of you know writing papers or or um you know doing um activities or things like that. So that's it for me. >> Thank you. Well, welcome back to our first board meeting at 2526. And thank you to all the teachers and staff for this great start of this new year as well as our city for and our police department keeping our community safe. Uh so beginning of the month went to attended Dr. McCullen's retirement party here. So, thank you so many for the community members, teachers, staff, and thank you so much for the district for putting on such an amazing event to send off.
023Dr. McCullen, uh July 30th as well as we had, as my fellow trustees mentioned, we had a district goals workshop, which was great to team building event with the rest of our board members as well as helping to set a couple new goals and strategies for coming into 2526. Uh July 31st was school registrations went extremely smooth and it was uh so welcoming to all the new students. So thank you to all the dedicated teachers, the staff, the PTA and community members that helped make that possible. Uh August 4th, we had our district welcome back breakfast. It was great to welcome back all our exceptional and dedicated teachers and staff. Uh Coach Rudy was a great addition with his EQ workshop which helps round that out. So really appreciate that. Uh August 7th, which is
024was our first day of school. So again, thank you to all our teachers, staff for helping make this first day of school special and a successful start of our 2526 school year. That concludes my report. Turn this over to Superintendent Salafs. >> Thank you, President Tanaka. Um as Trusty Sandi mentioned, um back to school night is just around the corner because we're up and off to the races. And so I just wanted to um put out a gentle reminder for board members. Um just as a reminder, you all have assigned schools that you selected during um the organizational meeting in December. And so if you haven't already confirmed your participation with um Debbie Parker, if you wouldn't mind doing that, um that would be appreciated. And then also just want to put this on your
025radar as well. Uh the Cypress Community Festival is October 4th and um the board uh has historically had a booth And so, um, staff supports the board in that endeavor by, um, joining you in the booth. And so, there are, um, five different shifts. And that was also in the Friday report. And we, um, asked if you could possibly give us your top two, um, preferences for shifts for that event. Uh, if you could let Debbie know again tomorrow would be greatly appreciated. um just so we can button that up and and let all of our administrators and everyone else know when their when their assignments are as well. And I just want to welcome everybody back to a new school year. It's going to be fantastic and I'm very excited to have Larry on
026the team now officially up here on the dis. So it's going to be a great year. Thank you. >> Item eight, public comments. In accordance with government code section 54954.3, anyone who wishes to address the board on any item of interest to the public that is within the jurisdiction of the board may be recognized at this time. Matters not on the agenda may not be acted on by the board of trustees, but may be received and referred to staff or be placed on a subsequent board agenda for consideration. Items on the agenda may be addressed at the time of agenda in accordance with board bylaw 9323. Individual speaker shall be allowed three minutes to address the board on each agenda or non-aggenda item. The total time limit for public comments on each agenda item is
02720 minutes. Uh Miss Parker, I have one card here. Is that the only card? Perfect. Thank you. Like to invite uh Richard von to the podium, please. Thank you. Soon as you push the green button >> on the microphone. >> Red button. >> Thank you. You know, it's funny. I do this for a living. Um because I work at a school district. >> Okay. >> Um Okay. So, my name is Richard like I it says on the card. Thank you very much for your time tonight. I'm going to be honest. I'm here out of a little bit of frustration and I'm sorry to hit you with this on your first night back. Um, we have a new principal at Luther Elementary School. I have had four interactions with her and my family. Um, two of
028them in the initial two at least were by email and she didn't respond at all. Uh, the subsequent two interactions were actually unpleasant. Um, so the first interaction was actually uh I contacted Miss Zulleri over the summer just to get some advice regarding my son. Um, he's a student there. He is a special ed student. Um, and I just needed a little bit of, hey, should I do this or not? And she said, you know what, I'm not the principal any anymore, but let me introduce you to Miss Helen Chung. She's the current principal. And so she bridged the two of us with an email. There was never any response. Um, I decided not to chase it over the summer. I mean, realistically, it's summer and people are busy living their lives and getting ready
029for the new school year. So, fine. The second email, my spouse emailed and said, "Hello, Miss Chung. I just want to let you know, um, I was just almost hit by a car. Luther has a one-way exit, and people keep coming in the wrong way to that exit, and I almost just got hit. can you please send out some kind of like, hey people, please be careful as you're coming in and out of the parking lot and pay a little bit of attention to it. There was never any response. Um, we went to registration day cuz that's what parents do and it was fine. You know, get your kid and go to registration. Um, we encountered Miss Chung and my best description of the encounter is that she was rude, curt, and dismissive during the
030interaction that we had with her, which was very short for that reason. Um, my spouse asked, "Hey, did you happen to receive my email?" And in that short interaction, she was like, "What email? What are you talking about?" And the tone um belied a level of frustration that simply shouldn't have existed. It was just, hey, I was wondering if you happen to get my email. There was no inquiry as to what the email was, what it was about. And I'm sure she gets a ton of emails. She's a principal of a school. But all that was necessary was, well, what was the issue? What was the email? And I will say, I will give her credit because when we explained what had happened, she did follow up in the announcements and there was a line
031in there about, hey people, pay attention to the parking lot. don't get hit by a car and don't cause that accident. And then today, my spouse went to pick up our kid and went into the office after hours and said, "Hey, my son accidentally left his water bottle in the classroom. I'm just hoping, can I run in there and get it or have custodial get Oh, I'm out. Sorry. I'll finish this story at your next board meeting if I need to. >> You You can wrap it up real quick if you want. It was just another unpleasant interaction. Um, and what made it unpleasant wasn't the content of the speech per se, but the way that it came about was can some like would it be okay to just like run in the classroom and
032get it? I get that the answer is no. That's fine. It's after hours. But her response was, well, I'll do you one favor, but this is your one favor for the year. Do you really want to use it right now? This is a school. This isn't the mob. This isn't a federal administration. We don't need to have that approach. And now at this point, frankly, um I don't need that interaction with a principal where my my kid's a special ed student. I don't need a a target on his back. I don't need retaliation against my son. Um, and I'm worried about it as a parent. So, that's why I'm here tonight. I don't like having this be my interaction with this board, but I didn't want to let this be the fourth time that we
033either got silence or a negative response and nobody was informed of it. So, thank you for your time. Thank you. Superintendent Laws, we have the card. Could you uh Will you be able to have somebody on staff follow up? >> Yes, I'll ask um Mrs. Morren Lawrence to follow up with a parent tomorrow. >> Perfect. Thank you. Item nine, approve minutes uh for the regular meeting of July 10th, 2025. Do I have a motion to approve? >> So move. >> Thank you. Second. >> Thank you, Trusty Shu. Uh, any questions, comments? Perfect. Thank you. Hearing none, I'll call for a vote. All those in favor say I. >> I. >> Any opposed? Motion carries. 9.2. Approved minute meeting minutes from the special meeting and board of trustees held on July 30th, 2025. Do I have
034a motion to approve? >> So moved. >> Thank you, trustee medium. Do I have a second? >> Second. Thank you, Trusty Pri. Any uh questions or discussions? Hearing none, I'll call for a vote. All those in favor say I. >> I. Any opposed? Motion carries. Agenda item 10, consent items require one motion only. Items may be removed from consent to be acted on individually by any board member's request. Do I have a motion to approve consent items 10.1 through 10.6? >> So move. >> Thank you, Trusty Sundi. Do I have a second? >> Second. Thank you, Trust Brie. Any questions or discussions? Hearing none, I'll call for a vote. All those in favor say I. I. >> I. Any opposed? Motion carries. 11.1 Ratify agreement with Orange County Superintendent of Schools for A.E. Arnold's elementary
035schools participation in the harvest of the month nutrition education program. Do I have a motion to approve? So moved. >> Thank you, Trusty Break. Do I have a second? >> Second. >> Thank you, Trusty Needm. Any questions or discussions? Hearing none, I'll now call for a vote. All those in favor say I. >> I. Any opposed? Motion carries. Uh 11.2 approve contracting with the Orange County Department of Education for ongoing ongoing professional development related to implementation of the new California math framework. Do I have a motion to approve? >> So move. >> Thank you, Trusty Sundi. Do I have a second? >> Second. >> Thank you, Trusty Bri. Any questions or discussion? >> Hearing none, I'll call for a vote. All those in favor say I. >> I. Any opposed? Motion carries. 11.3. Approve contracting
036with the Orange County Department of Education for professional development related to the California Preschool transitional kindergarten learning foundations. Do I have a motion to approve? >> So moved. >> Thank you, Trusty Pri. Do I have a second? >> Second. >> Thank you, Trusty Needam. Any questions or discussion? >> I just have one question. Do we have um the number of hours that they will be providing professional development? >> Did I miss um that somewhere in the report? >> I apologize. Um >> and I'm sorry. I just I just was looking at this again and noticed that I didn't see that. >> Yeah, I apologize, Trusty Sundi. Um Mrs. Taylor's not here this evening. Um so I can find out and u provide that information in a Friday report. >> Okay. Thank you. Any other questions,
037discussions? Hearing none, I'll call for a vote. All those in favor say I. I. >> Any opposed? Motion carries. 11.4 is ratify contracting with the Cooperative Educational Services Agency 6 for Qualric Consulting Services. Do I have a motion uh to approve to to ratify the contract? >> So moved. >> Thank you. Do I have a second? >> Second. >> Thank you. Any questions or discussion? Hearing none. I'll now call for a vote. All those in favor say I. >> I. Any opposed? Motion carries. 11.5. uh approved memorandum of understanding with California National Guard youth programs for Department of Defense Starbase Los Alamos program. Do I have a motion to approve? >> So moved. >> Thank you. Do I have a second? >> Second. >> Thank you. Any questions or discussions? >> I just want to
038make a comment about this. I think it is a fantastic program and the fact that it is a um collaboration, you know, collaborative activity um between the school district and uh the National Guard uh and the fact that um we have that access here in our own region uh is just it's it's amazing. if you've had an opportunity to go down to uh the um Starbase um look at the different aspects of the program. It's just an excellent opportunity for our students to be exposed to uh this kind of um this kind of environment. >> Yeah, I'd like to second that as well. I've been very fortunate enough to attend uh last couple years and Stacy Hendrickson does an amazing job out there and then the environment there, the lab with all the new equipment
039they continued with the 3D printing, the CAD. It's such an amazing opportunity. Really appreciate the district being able to work with the Joint Air Force Base. >> Any other questions or discussions? I'll now call for a vote. All those in favor say I. I >> I any opposed? Motion carries. 11.6 is approved directed teaching agreement with Pepperdine University. >> Do I have a motion to approve? >> So moved. >> Thank you, Trusty Ne. Do I have a second? >> Second. >> Thank you, Trusty Hayashida. Any questions or discussions? Hearing none, I'll call for a vote. All those in favor say I. >> I. Any opposed? Motion carries. 11.7 approve the additive change order uh number one for 2025 district-wide summer asphalt maintenance project. Do I have a motion to rat uh to approve? >> So
040moved. >> Thank you. Do I have a second? >> Second. >> Thank you, Trusty Sundi. Any questions or discussions? I'll now call for a vote. All those in favor say I. >> I. I. Any opposed? Motion carries. 11.8 is approved additive change order number one for the playground equipment surfacing replacement project at King. Do I have a motion to approve? >> So moved. >> Thank you, Trusty Needam. Do I have a second? >> Second. >> Thank you, Trusty Hayashida. Any questions or discussion? >> Hearing none, I'll now call for a vote. All those in favor say I. >> I. I any opposed? Motion carries. 11.9 is uh adopt resolution number 2526 authorization of electronic approval of vendor claims orders. Do I have a motion to adopt the resolution? >> So move. >> Thank you, Trusty
041Sundi. Do I have a second? >> Second. >> Thank you. Any questions or discussion? Hearing none, I'll now call for a vote. All those in favor say I. I. >> I. Any opposed? Motion carries. 11.10 is consider new public comment procedures and transparency measures. Government code section 54954.2 ensures members of the public the opportunity to directly address the board on any item of interest to the public that is within the jurisdiction of the board. or bylaw 9322 agenda meeting materials states that the meeting notice and agenda shall describe the means available for the public to access the meeting and provide public comment in the in person. On July 7th, 2025, the board received a request from a community member to adopt new public comment procedures and transparency measures as listed below. Virtual public comments provide
042a real time platform for remote public comments. Number two is time public comment window. Push a specific time on the each agenda for public comments. Number three is advanced written public comments. Accept email website comments and read them into the record. And number four is transparency measures live stream meetings and post recordings and transcripts within 48 hours. The district's opportunity for public comments during the board meetings is consistent with government code and bylaws. In 2020, the district began live stream video meetings in response to the CO 19 pandemic and this practice continues today. Video recordings of the board meetings are posted in um posted on the district's YouTube channel for syn asynchronous viewing by the public while video recordings are not transcribed. Board meeting minutes are available to the public in gamut following board approval.
043I will open for discussion for the board to consider new public comment procedures and transparency measures. I'd first like to start off by making sure the board read our Friday report um with the detailed report of the 28 Orange County school districts and how they handled public comments for their board meetings. And for one, in case you didn't see it, you the details, there's 28 of 23 of the 28 schools live stream each board meeting and the Cypress School District is one of them. 20 of 28 post the video recordings of the meetings and the Cypress School District is one of them. Zero out of 28 transcribe the meetings. Zero out of 28 accept virtual public comments and one out of 28 accepts written comments. Um, and the only one that accepts the written comments
044does not read the comments publicly and that's Laguna Beach Unified. And zero out of 28 published this certain time for public comments. So if you look at where Cypress is currently right now, we're right in line or even better than most of the schools out there. So I'd like to open mention open this up for the rest of the trustees. >> I'd just like to make some general comments. >> I think one of the things that we have to recognize is is that um parents are incredibly busy. uh access to uh the board andor um administration sometimes can be challenging particularly since the only time that our board members are readily available are at our board meetings which are in the evenings. Uh families may or may not get home in a certain period of
045time but there are various means for which they can keep up to date which uh uh president um Tanaka has mentioned. I think that the very important thing for us to recognize is is that we do live stream but we also record so people have access to that information. Um they also have the ability to read the results of our minutes. The only thing left then is the opportunity for um members or or members of our community to actually participate in uh open comments. We have had um various times um across the years um multiple people come in to uh provide public comments and we've had many many times when we've had nobody come in for public comments. I think the thing that is very challenging and very difficult for an ask for someone from
046the public is for us to put a specific time on the agenda. I think one of the things that we recognize is is that as we open our meetings, one of the first things that frequently happens is a special presentation which is frequently from our schools and um is with our children in present in which case then um we don't want to preempt the special uh presentation from students to say hey as soon as we open the meeting we open up the possibility of 40 people coming and doing public comments. So a time certain really would be very challenging for us. And the only thing I think of as um uh that we could possibly do is one of two things. Uh, one, um, actually try to move up the timing of the public comments
047a little bit higher in the agenda, but not before the student presentations or give people an opportunity to submit comments and uh, have them be presented to be filed as uh, as received, not necessarily read like the one uh, one the one school has indicated that they actually receive them, but they don't read them, but they go into the record and um, That means also that we would have the opportunity to read those comments as well at our own leisure. So I think either one of those two things or both would be viable things that we could do that would actually uh perhaps be something that could align a little bit more closely with what the parent was requesting. >> I'll add to that. I I like the idea of possibly moving the comment section
048um up on our agenda a bit. I think uh part of that has to do with from time to time we do have comments from students or from families with young children. >> Um and I think that it's a lot for them to sit through our reports and ACT's reports and all of that. So um I would like to see it at least moved up in the agenda. Thank you, Christy Hida. >> Um, I agree with with that too. And then also, um, I'm open to the public comments being submitted as long as it is within like 24 48 hours to give us the time to be able to read it. But other than that, I think that um I'm thankful that we are um right in line with the majority of the schools. So
049hopefully we can find a happy medium. >> Trusty Creek. >> Um I I I think that makes a lot of sense actually. Um what what everyone set up here. Um I I would like to ask a question. What what is the difference between our current process of if a parent submits a comment versus what we're proposing that the the comment would be wouldn't be read into the record, but it would be somehow recorded separately. I'm trying to understand the difference between what happens now if a parent emails a comment. Well, typically what we have um we don't we don't um solicit public comments, written public comments for board meetings. However, the public has access to all of you via email. So, you've probably experienced many times that when people have something to share, they email
050the board. So, um I'm not certain that it's I guess it's up to the board to decide. I'm not certain if a parallel process is necessary because I think with district email, it already exists. um you get it immediately and so you're able to to see what um families are thinking and then you're able to have conversations with staff in terms of how are we going to address this. So um but that's up to the board if you would like a a parallel process in addition to that or if you think that the emails um that the public can send you would be sufficient. >> Okay. So, so there wouldn't necessarily be much of a difference between what's happening now and instituting that parallel process. Is that accurate? >> I think it's I think it
051all both has the same effect. >> Okay. Yeah. >> Okay. >> Um I'm I'm in favor of moving moving the comments to before the reports as well because we just somehow sometimes don't know how long they're going to be. Yeah. >> So, me personally, I agree. I think one of the best things is move it right before the reports after the special thing. This way the students can get back home, get back what they need to do and they're not having to listen to the public comments. So, um that's my preference is to move it right before the reports. So, do I have um somebody like to make a motion? No question. Well, I guess before we do that, um, with since you brought up and we were talking about parallel processes, if there isn't
052going to be much of a difference, then could we then just remind parents that they have that opportunity to email us instead of um developing this new process that basically will parallel the opportunity to to send us all emails already? and then um at the same time let them know um that we're going to be moving up the public comment period and that the agenda is on the website for them to see so they can you know kind of get the I mean you can't what time it'll actually be you don't know but at least they'll be able to see that it's been moved up and well we do have board highlights so if the board is moving the um if if the board votes to move the um public comments to before the report
053section in the agenda that will be reflected in the board highlights that goes out to everyone. Um I can do whatever you'd like me to do. I don't know if it's necessary to tell parents by the way. You can email board members they're they're you know you're on the website. We did um >> we did share with the community that we do have new websites and we did invite them to check it out and to let us know if they had difficulty finding any information. But certainly if you would like um for our um parents to be reminded of that, I'm we could probably ask our principles to include something like that in one of their uh weeklies, but it's up, you know, it's up to you. >> I think >> Oh, go ahead. >>
054I I think that um actually setting up a a parallel process actually muddies the water. Um I think that we already have a process that um community can communicate with the board. I think that this was very specifically about and our public comments are generally um uh addressing any and all subjects that people want to comment about. Uh it's to give uh fam, you know, parents and community members an opportunity to u have a voice. And you're absolutely right. the email process is one and I don't think that we necessarily want to highlight that per se but I you know because I don't think that we because of our own individual um handbook um process um if the email is not sent to everybody but it is sent to a singular board member then that
055singular board member has to communicate with the president who then responds or communicates with the superintendent who in turn then responds to the person and uh the president uh so it gets it to be a little bit cumbersome I think and the fact that we do have email readily available for people to use I think that that is one of those modern-day understandings of ways in which to communicate and the fact that we are here uh wanting to discuss things that are specifically having to do with board agendas that if we give people an opportunity if they want to speak about something on the agenda coming to the meeting or having the opportunity to come maybe at a little bit earlier time um should be relatively sufficient I would think. And um also keep in
056mind that um when um President um Tanaka basically said um if we move it up before the reports the special presentation generally doesn't take more than about a half an hour. So between sometime between 7 and 7:30 would likely be the time when uh public comments could be heard. That that should probably uh work for the vast majority of individuals. Um I think this is the first time in the over 10 years that I've been on the board that there has been a request for a broader way in which to communicate. Um I think people have been fairly um fairly good about figuring out how to communicate with this to be honest. So um moving up the um moving up the um uh public comments to the earlier time period in front of the special
057reports I think is the best of all worlds. So, I would like to put into motion uh that we um we as a matter of course and responsive to potential need of community members move the public comments to prior to um uh report section. >> Thank you, Trusty Sundi. Do I have a second? >> Second. >> Thank you, Trusty Nem. I'll now call for a vote. All those in favor say I. >> I. >> And no other questions. Uh any uh motion approves. >> Uh 111 is adopt board policies, administrative regulations, and board bylaws. Do I have a motion to adopt the board policies? >> So moved. >> Thank you. Do I have a second? >> Second. >> Thank you. Any questions or discussions? I think that I from time to time and probably more
058frequently than most of you on the dis um want to hear it as I'm very thankful that we have uh the California school boards association that does the updates for us um and does it u quarterly for the uh school district. It would be very ownorous for our staff to try to keep on top of this process. Um albeit I did have one person at one point in time tell me that they were working for a school district where the uh superintendent did do the updates. I just couldn't imagine it particularly when we're looking at the magnitude of changes that occur on a regular basis. So just wanted to reiterate the thankfulness that we have this opportunity to uh allow a professional organization do the updates for us. Perfect. I'll call for a vote. All
059those in favor say I. I. >> I. Any opposed? Motion carries. >> 11:12 adjournment. Thank you everybody. Good night. Journ the meeting at 7.