July 10 Board Meeting

001Call to order the board of trustees meeting July 10th, 2025. Roll call. Miss Parker, will you please take roll call? >> Sorry, >> I voice. Trusty Nem >> present. >> Trusty Sundi >> here. >> Trusty Hayes >> here. >> Trusty Periq is not present at this time. And President Tanaka >> present. Thank you. Approve the agenda. Agenda item two, uh, approve the agenda for the regular meeting of the board of trustees on July 10th, 2025. Do I have a motion to approve? >> So move. >> Thank you. Do I have a second? >> Second. >> Thank you. Any questions or discussions? Hearing none, I'll call for a vote. All those in favor say I. I. >> I. Any opposed? Motion carries. Public comments, close session. In accordance with government code section 54954.3, anyone who wishes

002to address the board on any closed session agenda item may be recognized at this time. In accordance with board bylaw 9323, individual speaker shall be allowed three minutes to address the board on each agenda item. The total time limit for public comment for each item is 20 minutes. Miss Parker, do we have any public comment cards? >> No. >> Thank you. Recess to close session. Um item 4.1 is conference with legal counsel existing litigation. 4.2 is liability claim number 01-25/26. 4.3 is public employee uh employment appointment uh assistant superintendent business services and 4.4 Forest conference uh with labor negotiators, agency design representative uh superintendent and Salavs unrepresented employee assistant uh superintendent business services. I recess to close session at 9:01 a.m. >> There you go. We're going to reconvene to open session at 10:24 a.m.

003Close session report conference with legal counsel existing litigation case 05. Report received information from staff. No reportable action was taken in close section. Action will be taken during open session under agenda item 11.1. Liability claim number 01-25/26. The board received information from staff. No reportable action was taken in closed session. Action will be taken during open session under agenda item 11.9 4.3. Public employee employment appointment assistant superintendent business services. The board received information from staff. No reportable action was taken in close session. Action will be taken during open session under agenda item 11.10. Conference with labor negotiators. Unrepresented employee assistant superintendent business services. The board received information from staff. No reportable action was taken in close session. action will be taken during open session under 11.10. Uh, pledge of allegiance. Trustee Hayasha, will you please

004lead us in the pledge of allegiance? Thank you. >> Place your right hand over your heart. Ready, begin. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Special activities staff report facilities master plan. Quick, please turn this over to Dr. McKelen and Miss Lennox. Good morning, President Tanaka. >> Good morning. >> Um, good morning. Thank you for the opportunity to share our facilities master plan. Um, this uh presentation will be the basis of an actual plan that will be brought before the board uh in a coming month. So, with that, I'll wait until the PowerPoint is up so you guys can see both remotely and here. And I'll just

005keep at that. >> I like that. >> I talk with my hands and so this is a good thing. >> Thank you for this opportunity. It allows us um to review facilities which are a big part. Naturally, the teachers are our number one tool or resource in what we do with our mission. But we also recognize through the facilities master plan the importance of the facilities in supporting teachers, students and the community. How's that? >> Wonderful. So today uh we're going to review some different things. Uh one is our goals and that's how we prioritize our different uh facility needs. We're going to review what we did in 2425. We're going to talk about funding sources that are available for these types of projects. um what our 25 26 projects may be and then our

006facility needs a five-year projection and then finally recommendations and next steps. So first we're going to talk about goals and uh we re-review these every um year in this time to make sure that they still meet the requirement of what we're looking at for facilities. So the first is obviously to identify and analyze information that uh demonstrates those needs. And you'll see that in the five-year projection that's going to be coming later on is this year we did a lot of analyzing what our needs are based off of the age of our um schools. We uh obviously create facility standards that provide equity throughout the district. We establish an ongoing planning process uh that uh best positions the district to meet its ever challenging needs. Um and then we communicate those facility needs and then

007we try to be aggressive in pursuing all funding alternatives. An example of that would be obviously -ate. We were able to use -ate to help offset the cost of new WAPs that will be coming in uh this coming year. So I'm going to talk a little bit about completed projects. So maybe >> you want me to >> There we go. Completed projects. It's so weird being on this side. It's harder with me with technology, I guess. Um so in January we finished um replacing the building F ro roofing at vessels. Um, in January, we also added that transitional uh kindergarten uh restroom that was needed in room six. We did the district-wide LED lighting retrofit project. And just a reminder of that project, it wasn't completely replacing the lights with LED lights. It was changing

008the lamps, which is what allowed it to be more cost-effective and for allowing us to do that project quickly to meet the uh requirement for when um fluorescent lights would no longer be available for us. And then we just recently obviously with a lot of help from uh the superintendent's office, Debbie uh transitioned our website and our district-wide messaging system to a new platform which is Final Site. With that, we're going to go to funding sources and I'm going to turn it over to Tim. >> You don't want to talk about >> We have no money. Now districts um struggle with funding uh supporting facilities because we work hard not to use the general fund, general budget. Um we want that to be used in the classroom on teachers in support of direct instruction. And

009so when we talk about funding sources, we talk about you see cookie in the jar. That's cash we have on hand. This board besides its general fund has special reserves. um your fund 40, your fund 25. Um these monies come uh that that are are put into the special reserve come from developer fees. They come from the asset management programs that this board has put in place. Um and in the next slide, you'll see how how we're doing with money in the cookie jar. Um other ways that uh we can raise monies for facilities. In the past, this district is um with the community um sold general obligation bonds. We were approved by the voters in 2007, 2008 or 2009. Um and we used monies from the general obligation bonds to support modernization of our

010six schools. And then uh so that's one way that this board or this school district can uh pursue monies. We can do a parcel tax. We can explore parcel tax with the community. we can explore general obligation bonds. And then the the last um way that this board or this district can explore uh funding sources is we can get a loan. Um and we did that to complete our six school modernization. You know, back several years ago, we we did a cops um certificate of participations. Um and we we are almost as you know from our January meeting almost about ready to pay off that um that t that um loan. So today's sources of facilities funding we have state of California that's where we get the bulk of our money for our general fund

011um new development through our developer fees and then uh the local community we would ask um them for another general obligation bond or we could um explore parcel taxes. We also have um an opportunity with what could happen with the Los Alamos Racetrack and exploring community fees. Um and we have explored that and and uh touched it a little bit, but that's something that this board reserves too. This next slide shows you um what we have left with that measure M um bond that was approved by voters in 2009. We have about $12 million, right? >> 2008. Thank you. >> 2008. Um, and so we have about $12 million. Uh, it's a little complex. We can't necessarily touch it yet. U, but when our assessed values within the community get to a certain point, we

012can utilize these monies to help us with facility needs. In addition to that, this board has special reserves. Um, the capital outlay. um that would be your fund 40 and that would be uh monies that help us sleep at night knowing that that's there. Not only does it support things like this facilities master planning if we were to have an emergency situation um with the general fund or in with facilities in general. This money is monies that could be utilized by the board to implement whatever is needed. And then developer fees as the community um gets building permits, has new development, we we know um there's possible new development that will occur someday with the Los Alamus Racetrack. Um developer fees would be put into your fund 25 account and then deferred maintenance. This is

013a small amount. This is your fund 14, right David? Thank you. Um and you can see that it's very nominable amount um of 104. These monies are specific um routine restricted maintenance or deferred maintenance items only. Uh we can both tackle this one. Go for it. You I'll compliment you. >> Sounds good. Um so we did want to just kind of remind everybody about the measure M bonds and uh Dr. Dr. Tim McKllen hit on it a little bit that we do have about 11.9 million, but we are not able to access that and that's because we are only allowed to do $30 per 100,000 assessed value. Um, and so right now it's estimated that with the rise of the AV values that maybe in 5 to seven years we'll be able to touch some

014of that. Um, but it won't even be the whole amount. It will only be approximately $5 million. And so kind of as we look into what's going to be coming for the next, you know, five to seven years that's needed for facilities, we just wanted to kind of keep that in mind that while it looks like a big pot of money that's there, we can't access it and that that is going to put more pressure on our other funding sources um to do things that may be needed for our facilities. Do you want to >> Nope. >> Oh, no. So I'm >> and well you wear this because she was part of the effort to modernize she was a central piece to when we did modernize our schools. Our commitment in 2007208 and then when

015we approved it in 2009 is that we would modernize all of our open schools. And so this slide shows you when each of the schools were modernized. Um and we through our facilities master plan formally recognized that Landell though it received a lot of modernization through its technology and in in parts of the campus it hasn't had a complete modernization and so we don't ever want to forget that and we realize that that's a priority that we want to to make complete when the money sources are there. What's really I think important um for the board and this community to understand is we modernized vessels in and though it feels like just yesterday to us that's that's 15 years ago and so when we're presenting the facilities master plan and Teresa has done extensive um

016research in just the needs of a 15-year-old building they're real and we want to stay in the proactive world in making sure that we have the best facilities um to support our instructional program. How'd I do? >> Great. Um just to as a reminder too, the reason why uh these modernizations were done in this order was due to state matching funds. Um the older the building is, the more money you get. So like uh you can either get a 25-y year or a 50-year. And so we did it in order of the 50-year mark from when they were originally built to be able to make um the most funds. So Landell didn't have as much uh eligibility uh because of the pods that were burned down um and rebuilt. Um and so that's just a

017reminder for you. The other thing to remember is as Tim mentioned is the focus was really on the classroom. And so because of that, there were certain things like asphalt or like playground equipment. Uh, the roof was only a 15-year tuneup. We didn't do completely new roofs because we wanted to put the money in the classroom. So, um, when we're hitting that 15-year mark, the things that I'm going to share in terms of our facility needs are either things that we didn't really touch or we touched it, but we're already reaching that 15 years. It has gone by so fast. Um, so with that, I'd like to get into what our facility needs are unless there's any questions about funding or sources. Okay. So, um, as I mentioned, um, I wanted to really assess this

018year where our facilities were at. And, um, I wanted to focus on the things that are generally, um, kind of like the backbone of our facilities, right? They're not necessarily the most aesthetic things, um, but they're the things that that build the structure. And so, this is just an example. I only did one school, but I did it for every school. And what I did, um, was walk every asphalt area. And we looked at it for um how much longer can it last without doing something with it. And the some tales of it obviously is if you see cracks that's the beginning. But then when it starts to alligator to make more kind of a web type of thing that means structurally underneath we are um almost to the end of life. So I looked

019across all of the schools and I did for each area what would be the scope and when do I think we would need to do it. Um now again some things um unfortunately happen sooner than you think but we're trying to be proactive and that's why sometimes too I do want to put this disclaimer. We're presenting you know some projects at the end. We're presenting these deferred maintenance projects but sometimes things do just pop up because you think hey it's going to last this long and then there's something that just you know unexpectedly happen. So we do try to present oh as many projects as we can in this facility masters plan but there are some things that don't. And so this is um I have this document for every school, but I didn't want

020to have to show it all. Um but I did do a summary. And so if you go to the next page, this is a summary of being able to meet the needs of all the different areas for the different schools and when we think we would need to do it. And then I also put a cost to it. Um and so something to note as well about the cost. Um, normally you would have obviously a set inflation or you would kind of be able to estimate the inflation inflation. I did not do that at this time and the reason for that is there's so many different variables right now with tariffs just labor um that I didn't feel comfortable putting a inflation amount on it that would be maybe widely incorrect. So what I did

021is for each year right now I did what has been our recent history in the past year. what is industry standard for right now to be able to get these totals. So, as you can see, just with asphalt alone in 2026, we're estimating that it would be a cost of $1.4 million to be able to do the areas that need it. And that means that they are at that alligating um set point and it really does need to be done within two years. And then as you go out we we've done about 800 to 600 and then in the last years there'll be about 200. Something that this does take into effect which um I will say that maybe was we were not as proactive in the past about um is the upkeep of it.

022So asphalt you remove it and replace it. Well there's something that's called slurry and sealing right and so that extends the life of the asphalt. And because of COVID and because of a lot of different reasons, um even before I was here, we didn't necessarily have that plan in place to be able to do that every two-year slurry and sill. This um uh document takes that into consideration so that every two years after we done the re removal and replacement, they are getting that slurry and seal so that we can expect not to have to do a full R&R of these areas for a good 10 to 15 years. we will just be doing the slurry and striping which again is way uh less expensive than having to remove and replace. So any questions about

023asphalt? I do have a question. Yeah. Um >> when we're looking at all these different areas in in my mind, you know, the playground would be um kind of higher on the priority list, right? That has to do with safety and things like that. If, for example, we did not do a parking lot when it was needed, what would happen? Does that just cost us more money in the long run? Like, what would that look like if we didn't touch the >> Great question. >> In my mind, a parking lot would be a lower priority. >> And and you can see that we've been actually doing a lot of the play areas specifically for that purpose. So, now we're kind of hitting more of the parking lots. But the challenge with the parking lots is

024you have a lot of people walking. So, there's also the same safety tripping hazard. And there could be to the point where it gets to the subgrade which then again would definitely be more expensive because you're not you're instead of having to go down 4 in you're building from the from like 6 in which is a lot more expensive. Um but but to your point that is one of the reasons why we walked and went more on okay what is the safety concern? Um, and most of our playgrounds except for the ones that's why we're hitting Arnold this year, um, and, um, King because those two playgrounds were the ones that really, really needed it. Yeah, of course. Any other questions on asphalt. So, another area is playgrounds. And I did the exact same thing

025with all of our playgrounds um in terms of that we assessed it and to see what how much longer could they um be uh without being replaced. Um playgrounds are interesting because most schools during modernization, we did not replace them and that was because they were on the newer side. And playgrounds typically can last quite a long time. If there's little pieces that break, we're able to repair them. Um but most of our playground now is getting to that point where they are not. Um so this year we are replacing u this summer we're replacing the king playground because it's uh needs to be replaced. And then I looked at okay what can we how can we spread this out in five years knowing our playground is getting to the point where um it really

026is unsafe and it we we're having to block off spaces. So with that, I try to figure out how many can we do quickly but also budget, finding that balance. And so in uh 2026, I would propose um that we would do King um just the daycare preschool area. Um now, I do know that Miss Taylor has a grant um that will help offset that cost. Um so that's that's a great thing due to the preschool age grant. Um and then we do Vessels TKK and we would do Arnold And so we're anticipating moving forward playground to be about 500,000 a year um to be able to replace two to three now again because we weren't able to do it 15 years ago. They're all coming up now. Um and so my thought and process

027if I you know as long as I'm here would be obviously that we're setting us up for success in the future that we're not going to have them all at the same time. So that may mean that, you know, at a 10year, 12 year, we're replacing something that may not be 100% worn, but we're in a place so that we can be proactive and stagger it so that it doesn't have as big of a hit to our budget. Um, but right now, unfortunately, because of just situations, we are kind of doing a little bit of catchup. Any questions about playground? >> Yeah, I have one question regarding the playground equipment. So are for King vessels and Arnold are the is the playground equipment usable but it's just coming to a safety issue. >> Correct. Correct.

028It's safe or usable. We did like for King there was one um apparatus that was not safe. So that was not being used. We had to caution it off and we said no you can't use that. Everything else was fine. It was just that one part of it. Um I don't when I walked I can't think of any other Yeah, I can't think of any other schools where but that would be our our first step is we they say, "Hey, there's an issue and we do um inspections of the playground equipment on a monthly basis. Our custodians do that. Um and then they'll put in a work order and then we um along with a vendor who is more experienced obviously in play equipment than uh we are. We'll go and inspect it and see

029if we can repair it or not. And then based off of the repair um again nine times out of 10 we're able to repair it. Um if not then it gets on it was getting on the list to be able to replace the equipment. >> Perfect. Thank you. And just have one question. I see Morris out there for the TK. Um I think what I was told by some of the teachers that the playground equipment is fine. It's it's just been shut down because of the the ground. Is there a way to be able to open that back up for the kids? >> So from my understanding it is open. And it only gets closed a certain period of time when there's lots of rain. Um because um the wood chips are a natural breathing

030entity. And so it can um have um organisms that grow or those types of things. Non-toxic, non there's nothing with it. Um but it's not cost- effective to switch it out to play uh rubber surfacing um because the equipment is right on that line of it's good, but it's almost needing to be replaced. So that's one of the reasons why I put Morris in 2027 was to meet both of those needs to be able to go to rubber surfacing so they won't have to deal with that situation because the playground is in a darker area so it doesn't get the sun to be able to release that water that all of our other playgrounds get. No. >> Um >> thank you. It makes sense because no sense spending money to go do something if you're

031going to have to rip it out and replace it and waste that money that you did to fix it. So it's better to measure twice, cut once. So thank Absolutely. >> I have a a question. Um when we when we're talking about play playground equipment, are we also discussing like shade? Uh we typically have not done shade. Um and one of the reasons for it is uh the moment you introduce shade, you introduce division of state architect, which makes the project double. >> We call it DSA. >> Yeah, DSA. They are the ones who inspect everything >> and and uh it is something that we can consider in the future. Um but typically uh we can do replacement of playground equipment without that and get it done quicker um without any shade um component. Uh

032we did have the lunch shelters. Um we do have you know areas that typically can provide shade. Um I know one of the things that we are looking at to kind of combat that too is um unfortunately our trees have been dying. um they've been getting um illnesses and and so forth, but we've been very successful. We've piloted it at Luther um with planting some new trees and they were able to be established and work well. So, that is one of the things that we're looking at like vessels and Luther, they we've had to remove a couple trees recently. Um but we are going to be putting in more trees. So that would be able to provide some natural shade without um necessary having all the complications because the other things with shade is your

033footings are deeper and because we have um a high groundwater table um there that's why it also costs a lot more is because you have to do more to stabilize the soil to be able to do the shade. So I don't know if that answers the question but we typically have not uh done shades. doesn't mean we can't if that's something we'd like to look into, but we've been able to usually use other means like trees and those types of things to help offset the cost or at a lower cost. >> And prioritizing playground equipment or asphalt or other things as we get to the shading lunch area shading is crucial, but um prioritizing how we would spend and have our campuses look. That's partly why we don't bring shades to you. and also weekends.

034Um, what we've learned or I've learned is shade structures can be vandalized and you can put a lot of money especially into the cloth type and then they get vandalized >> unfortunately. Um, and so that's another thought I would just wanted to share. >> Thank you. Any other questions on playground roofing? So again, this is just an example of one of the schools. Um, and something to note. Um, so we work with, um, I worked with a roofing company, a manufacturer, not actually a company, but a manufacturer, and we did an assessment of all of our roofs. Um, and they kind of categorize it as red, orange, yellow, or green. Now, it's important to note that the red, orange, yellow, green may mean different things in terms of lifespan based on the type of roof

035and what it's serving. So, uh for example, building D, um that is a modular um building. Um and so our modular buildings generally their roofs do not last as long. Um it's just the nature of the structure because it's flat. So sometimes it sits the water more. And so this summer we actually are replacing building D's uh roofing. Um but that's one of the reasons why we replace vessels and why we replace morses, right? They were both modular buildings and that's because they came with existing roofs and they just didn't they don't last as long. So what I did is same uh situation as I did with the asphalt is I looked at all the roofs in all the six sites. Um and based off of the recommendations of the two to three years or

0363 to five years of when we should look at replacing it um I created a summary um and instead of listing each roof just because it would be a really long spreadsheet I I just wrote how many buildings I think we will have to work on the roof replacement each year. And roofing, as you can see, is really um going to be the most costly that and asphalt um just because of the nature of the materials um and the labor that goes into replacing a roof. Um so in 2025 um we replaced um the Luther and so it's about $400,000. In 2026, we would be replacing eight buildings. In 2027, another eight. Uh 2028, eight. In 29, 10 buildings. So altogether, roofing within the next 5 years would cost us $8 million. And something that

037I think is really important to note is that there's still 13 buildings that would need roof replacement that's outside of that initial 5 years, probably in the five the 5 to seven time frame. And that's another 2.9. And again, roofs last a long time, right? So um we're just hitting that mark where we have to address it um all at once. Um, and again, there's no inflation listed in these numbers. So, I do anticipate it being higher than this as we go through the years. Um, but I thought it would just give a really good insight of the costs that are coming that are needed due to our facilities um, in the areas that we really didn't touch uh, during modernization or that we did at tuneup. Any questions on roofing? Yes, I have a

038couple of questions. obviously short of a leak in the roof which we've had before. Um you know what how do you assess um the um the need for re- roofing number one and you know is it somebody physically going up on top of every single solitary building? >> Yes. >> Okay. And did you happen to go up in onenia on top of >> not because of my ankle but I got pictures so I got to help us. >> Okay. Okay. So, so what are some of the indicators of a need for in other words, are there some, you know, you you talked about the asphalt in terms of, you know, cracking and then alligatoring. Are there some other similar indicators for for roofing that would suggest that it's time for us to at least be

039looking at these? >> Absolutely. The first one is ponding because then that means that the substrate because there's layers, right, to your roof a lot of times and that's what the tuneup, right, is usually like you remove one layer and put a new layer. Um, so ponding, um, when you see that the roofing is like shriveling like kind of up, um, and you see that there's more exposure to the sub, uh, layers, like the plywood form, you know that, okay, uh, it's getting to that point. And also, if you know, like, I already did that 15year tuneup, you can't keep doing 15-year tune-ups. Um, and so that also was taken into consideration of, okay, we did this 15-year tuneup, you know, 15 years ago, and now we're seeing all this ponding and we're seeing the

040connection of the gutters. Um, the I'm trying not to get too technical, sorry. Um, just the where the roof goes to the side to the the fascia. Um, that's usually one of the areas where you can really see what's happening on the substrate. Um, and so when that starts to get worn or you you have leaks, like you said, those are all clues to us that no, we need to address it. And and I will say, um, our manufacturer, TMCco, um, is really, uh, great in trying to find a solution to do a repair versus a replacement so that we do get the most out of our, um, roofs and our money. Um, and so there are when there's a leak, that's one of the first things that we do is we go, okay, can

041we repair it? and I'll take vessels and Morris. We did quite a few repairs on those before it got to the point where you have so much patch meal repairs that you realize it's like Swiss cheese, you know, anything's just going to go through it and it makes sense to remove and and replace. And so then I have another question. Um I know that you were talking in terms of flat roofing and I know that that probably is some sort of rubberized rubberized um um roofing material. Uh are the other ones majority asphalt shingling or what kind of uh roofing materials are utilized? >> So we have a mix because like vessels has shingles. Um uh king it's like a rub more um not flat but it's angled right so it runs off. It's still

042rubberized but it's not the same. Um so it really just depends on um each building was done with different materials. >> So then one final question with regard to roofing. Uh obviously there are um less expensive roofing materials and then there are others that give a you know 25 to 50 year life such as you know concrete or clay tiles. Um if we should ever have to go back to the full substrate would that be something that we would consider to get a longer life for that particular roof to invest uh a shorter period you know in that short you know invest now for a longer term of life. So, unfortunately, we can't without going back to DSA because it's a structural thing. It's a it's a roof loading um issue. And so, um DSA

043allows us for deferred maintenance projects rather than having to go back to DSA. If we replace it with like materials because it's known as a deferred maintenance. Anytime we change those materials, we have to go back to DSA. We'd have to get a structural engineer to calculate to make sure that whatever that new material is, we can we can build it. So, >> okay. And is that particularly ownorous? >> It is. It because it could mean completely getting down to the studs and where the structure is of that building. Um so usually that cost um would almost offset the potential of the roof not lasting as long. >> Okay. That's that's fine. I I just knew that um you know we're always looking for life. >> Absolutely. >> Okay. Thank you. >> Absolutely. >> I

044have one question. Sorry. So the number of um buildings that you put in there and thank you for that information. This is only the six open schools. Correct. It doesn't include Kathon. >> That is correct. I have not assessed those outside of what we did originally which is in the facilities master plan that identified if we had to kind of do a partial modernization or a full modernization what that cost would be. Um so I have not assessed those as yet. So there'd be an additional cost um because those are older like even their their plumbing and their electrical has not been replaced to the same extent that our schools have. >> Doesn't include the M doesn't include this building. >> It's focusing on six. >> Thank you. >> And just to tag team on

045that, you had mentioned that outside of that 2020 like beyond 2029 for roofing, there were like 13 more roofs, correct? Are they included in that number? No, this is these are strictly the six schools and and I great great question. Um I purposely focus on the six schools as my first priority but that would be what we are going to assess the next year is the other two schools because for example uh Deloul because we did that minor um maintenance projects they already have LED lights they already have a few things well uh Cthon we haven't switched out their lights and so there are certain projects of that that we're looking into to see how we can accomplish a great M >> I got it. >> It's important to be mindful of what's not on

046here too because typically districts our district too looks at just the six schools or where the kids are the educational program. There are other things that support that. So it was very in that's a very good question and we appreciate the mindfulness >> for sure and I think again that goes to the point of why it it was a little challenging but it was needed to put money towards deloul when we did those phases right was um because we do have a standard that we want for all district properties um not just our six schools so great question anything else on roofing HVAC so I did not have time to do a full analysis of all of our HVAC units. Um, but we are seeing a trend um of units failing. And again, that's to

047be expected. If you think about your home AC, it's usually a 15 to 20 year life. Um, and again, because we have different types of buildings, we have different types of units. We have on the rooftops, we have our portables that have um units in the back. Uh, we have split systems. So, because of that, they also fail at different rates just based off of their use. So, uh, I just wanted to do a mention that we are, um, going to see a lot more failures, um, over the next 5 to seven years. And to just put a kind of cost to that, we have about a 20 to 50,000 depending on the type of a unit. 20 is usually going to be your modulars or your portables that are like the back units. Your

04850 is going to be towards more the rooftops. Um but just to kind of know that that's because that's one of the big we call them MEPs which is mechanical, electrical, plumbing are like the big structural things for facilities. Um and HVC is part of that or the mechanical. And then the other part of that is we have the energy management system. And so this was installed during the modernizations to meet title 24 which is the California energy code. And what that does it allows it to um schedule when it turns on and off. So there's not a manual on and off. Um, and it also includes an automatic uh programming on the back end to where I can if there's an emergency, say there is uh smoke in the air, gas in the air,

049those types of things, I can quickly shut off all the units. So, we're not bringing it into our classrooms. Um, this is needed. Also, it helps with our co energy costs because you're not running the AC when you shouldn't. Um, but there is an unoccupied setting. So say we're having a 90 degree day, those rooms, it will come on for a short period of time so that the things in our rooms aren't being affected by extreme heat. Unfortunately, our energy management systems are failing quite regularly. Um, and basically includes a motherboard that communicates to this online platform. We have reached the point where that motherboard is no longer available. So we've had some failures, but we've been able to find it and be able to replace it and keep it going. Um but vessels and

050keying have um almost completely failed. The AC is still working. We're trying to do kind of band-aid situations. Um but we will need to look at replacing the energy management system really really soon. Um at least for those two sites. Um and the approximate replacement cost is 40 to 75K. That's not necessary for the platform. That's because each uh unit needs to have a motherboard and then also um the wiring to be able to connect all of those to a data point. Any questions >> to MacGyver? >> But I it I think uh energy management is something that you don't really see very often, but it has a cost to it. And so that's one of the reasons why I wanted to highlight it because it does give the district um a lot of um

051control to be able to manage energy to make sure that we're being responsible um in that sense. >> And and it's very important that we're responsive to the rooms that are windowless. And so this is a very important feature to each classroom. If they go and they're in these rooms that can't open windows, they're only depending on the door. Any questions on HVAC or EMS? >> The only thing I would ask and I I would just going to just sort of if you have off the top of your head some some basic standards that are uh utilized for um you know looking at new systems. Obviously um as you were saying they're all different ages. Some of them are I mean there's all sorts of different types but but basic what basically are we looking

052at when we replace what what will we be looking at when we try to replace? Great question. So I've actually already started the process to be able to pilot three different um platforms. One is our existing carrier, one is our existing Honeywell and the new one is called Pelican. And the things that we would be looking obviously number one is price. Number two is how easy would it be for my staff to repair and to understand the um components of this new EMS system. And then three obviously how friendly the user interface is. Um being able to have the things like okay um I need to put in a schedule to where for open house it's on. Normally the AC gets turned off at 4, but for open house we need it. So kind of

053like those functions and and and now with the new management systems, you get so much more reporting data too to be able to see um so I would look to see what kind of reports to be able to see how much energy is being used by our HVAC. What trends are we seeing that okay during this time we're really not using it. So maybe I'm adjusting that schedule of when it comes on and off. So those are the types of things that I would look into and when we're piloting to see how they compare. >> Thank you. got a question. >> Sure. >> You mentioned mini split systems or split systems. Um have you loo analyzed that versus going to more classrooms with split systems versus the traditional doc and all that? >> So um

054I will say for when we modernized that was one of the big things that we looked at was what system would work best. Um so I feel for the majority of our modernized sites that that discussion has already happened. doesn't mean we wouldn't re-review it. Um, so I would anticipate that we would kind of stay with the same one because again it goes to roof load. Like I can't put a roof uh HVC on the unit if the roof roof's not going to handle it. So that's why we have the duct like King King is the has one in the back. That's because their roofs are slanted. So there's no place to really put um the unit on the top. So a lot of things went into the decision during modernization. A lot of discussions.

055Um so I don't anticipate straying too much from that. But um one thing I I try to do is always reassess, right? And kind of look at it and go, "Okay, is there anything new, new technology, new systems, there's so much advancement that I don't want to stick with the old if there's something that's going to be more uh efficient for us and more the better uh interest of the district. Um but I also don't want to throw out the baby with the baby water. So, it's kind of balancing those things to make sure we're we're making or presenting the best decision. >> Thank you. and I appreciate that about you. Oh, thanks. Any other questions? >> I have a question. This is not necessarily related to this, but do any of our schools have

056solar panels? >> We do not at this time. That was something that uh we looked at when solar was um kind of making its wave. Um and the only place that we uh thought it could potentially was the lunch shelter. and just the feedback at that time there was a lot of um nervous energy from parents of having something of that nature so close to the students. So we had paused it. Um obviously there's been some uh changes. Um the other thing too is unfortunately like Anaheim they had amazing grants to be able to put in solar. Um we did not have access to those same grants and so the cost to be able to put in the solar panels. um when you look at that net value did not warrant being able to put

057something in. >> Interesting. >> Again, things changed. So, um but at that time >> cost analysis didn't um show that it was viable at the time. Um it doesn't mean that as we go forward that's not part of a variable that we would look at. Um, and obviously there's good there's a lot of benefit to something like that, but right now, no. >> And >> when was the that analysis that you're you're talking about? >> The first wave of modernization to all the six schools and and then of course you have the vendors um that come and and try to sell you and tell you that it's a going to be a great cost savings. Our analysis showed that yeah, it could be a savings if these last 45 years um and but you're so

058look at how technology has changed. And so as the team including um Teresa and I we explored it, we just didn't see that being a benefit at the time or a savings at the time. And uh we didn't bite on the sales jobs that the different vendors had done at the time. but even more concrete. The the architects involved looked at it too and they didn't think it was necessary for the types of what we were doing. >> And we did look at it again a little bit in 1516 uh because there was Prop 39 which was an energy grant. Um and so we that was one of the things that you could utilize it for and so we analyzed it again there and it still because even with what that grant was, it was

059not cost-effective to do it. But I but but I do want to share um there is an emphasis by the division of the state architect to get to net zero. Um right and so I think as projects um move forward and as funding you know we look at you know in 15 20 years when you may be doing modernizations again um that will be actually probably a more component. Uh I'm going to present a project for King. Um there's now a requirement as part of DSA to have uh electric charging station. So there's a lot of things as we kind of move forward with maybe some new projects and also kind of bigger projects. Uh I think it'll warrant itself to reinvestigate those things and see if that will help us um one meet the

060the goal. Obviously we want to be as energy efficient as we can be um and balancing it with what budget we have. >> That was good. Thank you. Any other questions about HVC? So, this is the big summary and when I saw this, I freaked out. Um um but it but it's real and and and that's if I if I can convey anything um is I really wanted to do uh the research and kind of present this before the board because it's real. um we are reaching that that line in the sand where we're going to have to make bigger investments than we have had to in the past years because the modernization is getting older and older. Um and so this is just taking in effect asphalt, playground, roofing, uh HVAC or energy management.

061Um it does not include HBAC. I did not include a number for that because it's so um out there right now. I want to be able to do a better assessment of it. But so not including HBC units, which is 20 to 50,000, you're looking at about 2 to 3 million a year just in asphalt, playground, and roofing. Um, and again, this doesn't include any inflation. Um, and it also doesn't, and I'll go to the next slide, it doesn't include other things. Doors, those are at 15 years. They start to get out of alignment of the frame. uh hardware. Uh I'm sure you may have seen some people we kind of struggle with getting that key in because the worn it gets worn right from using your key in and out. Um painting. Uh we

062haven't done an outside paint um on a school since before COVID. Um I was trying to start doing it where we were doing one a year and then other um needs moved it to not be the need. Right. Uh it's aesthetic. Um, but I need to put my money towards um, safety, window shades, carpet, bathrooms, and this is a big one that's that's going to be coming up is classroom technology. Um, so we did do a Smartboard refresh, but that was already 5 years ago. Um, and as you guys know with technology, it's usually a 5 to seveny year before that happens. Uh, we have document cameras that um, probably about 60 to 75% of our teachers use. Those are from the initial modernization. So those are 10 to 15 years old. Um so we

063have a lot of those types of things. Um we are already doing uh Chromebooks and all of those that goes into it. But I'm I'm the whole district standard classroom technology needs to be looked at. Um what talk about voiceover IP phones, our phone systems, those got put in in 2009 districtwide. Um, and there's new requirements for 911 notifications and those types of things that our on-prem voiceover IP systems not going to be able to handle. So, there's a lot of other things that um, we're kind of at that scratching the surface. So, that's why I'm not fully presenting on it uh, this year. Um, but that will be coming down the road. Um, and so just to kind of keep those in the back of your mind that this 14 million that I presented

064in the the page before doesn't include the whole package. And so we are we are reaching a point where the funding that we have available and the need are not going to match up. And so what do we do about that? >> Well, and I'm going to compl I'm going to add on to what Teresa is sharing. In 2009 when this community did pass a bond, it was a great big deal. It was the first bond ever passed by a Cypress Elementary School District. And at the time there was such a need to do it. Our schools were in horrible condition facilities wide. And so it was it was obvious to the community that it was needed. And we were fortunate that the community supported um our school district at that time to pass a

065bond. And then we did the best with the minimal amount of resources that we got. We took the state matching funds and we we actually had a COP to help complement that. But we we have slowly gotten our our facilities to a point that we we like. But we're here today and and partly why we come to you every year is so that facilities don't get lost um in in in being a priority for our program. When we passed the bond, it was evident that the district hadn't done a good job in maintaining the facilities. We don't ever want to be in that point again. And so we bring the facilities master plan. a compass and and there's some flexibility, but we we do we appreciate the time with the board to help guide us

066because you see the schools too. You see the facilities too, but we don't ever want to get to the point where we were in 2007, 2008, and 2009 where it was just if we don't do something, we're not going to have good facilities. And so we bring this to so that the community, so that the board, so that our own um internal staff understands the importance of it, but there's a cost. It's like your your home. Um you don't think about your roof until it's too late. Um and so that's where um Teresa is is spot on in trying to do these assessments and prioritize where we see the need will be. this facility's master plan by itself and that $14 million validates that this board may want to consider doing some type of bond

067so that our general fund which is for the um instructional program never gets touched. Um and you see surrounding school districts um going for general obligation bonds. A lot of it is because they're they're dreaming of the sexy things that they want in a classroom. Um they want the state-of-the-art um classroom. Um they want the technology. Um they don't always talk about the the the the unsexy things um with a door or a roof or painting or infrastructure with the plumbing. Um, and so think about what hasn't been presented today and that we want to put in the facilities master plan, but this board as the years go by um may want to start to visit and look at um do we want to present to the community the need for a general obligation bond.

068Um and it can include other things in in future facilities master planning when we start to dream or think about our needs for the um the next generation of students. Um this is your tool. This is where it starts with when thinking about that. But we don't want to ever be back in the 20078 um situation again. And so that's why we come to you every year with this. >> I went too long, huh? It's okay. Is it okay for me to move on or is there Okay, >> I have a quick question if you don't mind. Um, first of all, thank you for all this. This is um very informative, but my question is in regards to the fields at the schools. Um, have have that been considered or because I know that there's

069a lot of gopher holes and there's safety concerns there as well. >> No. Um so so um we did um actually look into the cost of what it would be to kind of redo the field. Um and you were looking at 300 to 400,000. Um and so for us when we looked at that cost compared to being able to do a playground asphalt or that it didn't seem um at the point where that would should be a priority over other things. However, I do want to talk about the gophers. So thank you for giving me that opportunity. um we have had some success. Um so what we did is we've um have a colleagues um in neighboring situations who had the same um gophering and they recommended another um vendor to be able to address

070the gopher situation. Um and so we made that switch um to the new person and so in June they did kind of the initial get everything to where it needs to be. Um the other thing which is at a cost but we felt it was important to try and help with the safety of it was we actually increased watering a little bit. Um and because of we feel the two things when we've been working on the fields this summer we are noticing a start of a decrease of the gophers. Um that has been one of the things that I never thought that would be uh something that I would be dealing with. Um but we we feel like this is a good step in that direction. And so we're hoping um that with the new

071vendor and just a change of chemicals or kind of what's being used um we will see some progress. And I and I think I shared this in a previous Friday report, we already are at a disadvantage because they don't allow certain um chemicals anymore that were really effective in keeping the gophers away. Um and so now it's kind of either the catch or you know the pellets. And so um I'm hopeful that that's that will help. And I think once we see progress in the gophers, I would feel a little bit more comfortable to kind of revisiting the field. Um I personally did not feel comfortable doing it because I did not want to put 400,000 when we're still dealing with a gopher. Like I would feel like it would just kind of be a

072waste because you're going to still have that issue because of the gopher. So I we were trying to tackle the gopher issue first to the best of our ability. And we have volunteer cats that we especially at vessels that we see help >> and elf. >> Yeah, I had one other question too that I wanted to talk about and but I mean when you said that you um had recommended um going with another vendor, I just had this sort of idea of the pied piper with his flute, you know, leading the gophers out of the fields. Uh so I know that that's not what's happening. So stop there. Recognize that you're doing the best you can with it. And I know that we've had the uh we've had the um grassy fields as an issue

073in the past and we're sort of waiting again with you uh to be able to address the gopher process. But moving on to uh anticipation of things that you haven't covered which obviously you've you mentioned bathrooms but again the whole plumbing system uh uh I I can see that that is in terms of the life of most of our buildings if we didn't actually modernize those during the time period that we modernized we're at a point where we're going to have to replace those as well. So in your best guesstimate, I mean I I know that maybe that 14 million as you said probably, you know, sort of was sort of an eye openener for the things that you actually mentioned. I mean, do you think or can you can you sort of extrapolate from

074what you've already done or your best guess that what we might have to invest in uh dealing with the plumbing infrastructure as part of our future oriented? I I would hesitate to guess um because I would want to do analysis because as part of mo mon modernizations there were some plumbing main lines that we replaced and there were some that we didn't because they were in good condition. So um I'd be hesitant to to put an amount to it. Um I I could look at um you know we just did a piece of vessels uh sewer line um and I want to say that was about you know 40,000 um and that was only like 160 ft. So um that would be my best guess to say but I I don't want to go too

075far in taking a leap just because there's so many unknowns. I'd want to do a better analysis. >> So basically so what you're alluding to is that we've done some repiping within the buildings. So it's not a total total redo of all of our school sites. >> Correct. It would be more the main lines. When we did the modernization, we we did do because we took it down to studs. Okay. Um we did do kind of more the internal um repiping with the bathrooms and those. When I mentioned bathrooms, it's more um the toilets, the uh partitions, the floor, those types of things that would need to be be done. Not necessarily the plumbing. That should last for at least another good, you know, 10 years. It would be the main lines. >> I have

076one quick question. I'm sorry. So, is the Gopher problem a systemic issue across all our schools or is it just certain schools? >> So, it is across all the schools, but some schools have it worse than others. So, King and uh Damron have it the worst. Um, and then Morris actually just started when they started doing the construction at Cypress High, we suddenly got an influx of uh, gopher issues at Morris. Morris never used to be an issue. So, um, and I think I had mentioned this in that Friday report, we do treatment based off of activity. So, like King, they get treatment weekly. Um, Morris is like twice a month. And then we have like Lendel, there hasn't been as much. um and um Luther hasn't been as much and so we don't do

077that's more as as needed or every other month. So it just depends um I guess based off of maybe what other neighbors are doing too because it it's a it's a community endeavor like it's not just our issue. It's it's a Cypress issue and and and I reached out to the city too to see what they were doing as part of this whole process. And that's where we kind of came up with the watering maybe a little bit more um was to try and try and help as a as a community. >> Perfect. Thank you. Mhm. So we just discussed all the like general different maintenance um that is more like structural or need but then there's also program and so um program sometimes necessitate ne necessitates uh projects and so the two main projects

078that I would be uh presenting um is the first is uh the preschool expansion project at king and um basically there is a need for an additional preschool classroom um but there's also a need for additional transition uh uh TK classroom. And so because of that, what if you look at this map, you can see that there's a preschool office, there's speech, um there's two rooms there. And so we would be able if we put a modular in a different situation, we could move them there and use those as actual classrooms. And so we did um take a um agreement for an architect. I want to say I have it here. Let me see when I put it. I don't know that off the top of my head. Uh in May um to to be

079able to start this project to see um what we would be able to do. And so what the prop uh proposal is is that if you see on be your left side the existing site plan. Um and so what we would add is a modular um that is that green box um and a restroom that is closer to the new playground equipment. I'll talk about that in just a minute. Included in this would be an expansion of uh the parking lot. Um and one of the reasons for the the expansion of the parking lot is right now that northern parking lot has only one entry in and out. And there's a lot of movement because our preschool program has an AM sort of PM. It's an 8:30 to 11:30 and a 10:30 to 1:30 program.

080Um and then they also have TK and K that come out the same parking lot. And so uh just for safety purposes because we're doing this project and there also is a requirement for a certain number of ADA uh stalls uh that's one of the reasons why we're also recommending including an expansion of the parking lot uh with this this uh modular. The other thing that this does is it really allows um those that are coming for assessments interaction with the office um to kind of be front and center rather than having to trape through the the school to the the back classroom. Um and so and then we um because those I'm going to go back here real quick. Room six and four do not have restrooms and there is a requirement of ratio

081for restrooms. Um we are recommending instead of putting them in um those classrooms and losing space because um there are requirements for size of space for TK and that we are recommending putting a modular restroom unit and you can see it in the bottom right corner in green. Um and the idea of that was we are creating kind of a new early learning PKTK K complex. Um, so there will be restrooms be able to be used by the preschool and we'd be in kindergarten and TK and we'd be in compliance, but it also allows us to have one restroom that would be facing the um playground area for our ELOP program because Club King has a um large uh ELOP program and so it would allow kind of multi flexibility of this building. So you

082can see on the left side this is it's just a 24x40 modular. So um it's the size of a classroom. um if you've been to any of our um modular classrooms um which would have the office area, it'd have a space for speech, a restroom, um and then a conference room. And then the modular restroom would have uh three um prechool TK height restrooms, well, one for the staff, so we are in our right ratios, a custodial room, and then that elementary restroom with how we are going to do the fencing. that elementary restroom access would be accessed from the playground um upper grade lower grade area not the TKK uh complex. So um just as a reminder we did the architect agreement was approved by the board on May. So we are anticipating this

083is our our process for this year is that we will do a DSA submitt by December of 31st. Um we are hoping that to have the approval by DSA uh by March 1st. Um and then we would be bringing before you um in March the um construction contracts which would be there'd actually be two because these are modulars and and there may be the question of why modular versus building it from scratch. Um modulars is generally more cost effective. Um, and two, it allows it to happen quicker. And because, um, we have such a shortened summer, um, we would be able to do this, um, kind of in the spring time frame if, if the board approves all the projects. Um, and so Moder was just the easier way to go than building from scratch.

084Um, and then we'd also have the inspector of record, which is required by uh, division of state architect and the specialty uh, testing firm. And the idea would be that construction would happen between spring and summer of 2026. um so that we could open it in the 26th 27th school year um and that would allow King to have two TKs um which is uh definitely a need that's that's being demonstrated um this year and last um the estimated construction cost and I think it's important to note that this is construction cost this does not include um any um architect fees or that this is just for construction is 2.8 million. Any questions about this project? So then we have a similar situation at Landell. Um there was uh a need to be able to add

085an additional transitional kindergarten classroom. Um but by adding that TK, we got out of um compliance sort of um for restrooms. And so we need to add restrooms um to be able to make sure that by the 26th 27th school year we are um good to go. So I bring back this. So last year when I presented um I did we did the LA Landell master site plan um and in it we had identified um being bringing in a modular of two classrooms with exterior restrooms along with restrooms that would be in the classrooms. And so um and that was because of ratios. Um T right now Lendell's restrooms they have two stalls in each of those big classrooms. That gives us four stalls which makes makes us be in compliance. But when you modernize

086um you have different ADA responsibilities and those two stalls will go down to one stall. So that created a need for additional restrooms. Well then we also saw hey we have a need for a traditional kindergarten. So, how do we solve this problem in a cost-effective way? Because we know we don't right now have the budget to bring this modular in. So, we are looking at utilizing existing space um that is right next to where the current kindergarten classrooms are um to be able to add two student restrooms. That space right now is STEM storage. Um, so they will lose a little bit of their storage, but there is space in the actual STEM room to be able to put what's being stored in that that location. Um, and then we just kind of talked

087about changing the fencing, so you're creating a kindergarten complex. Um, because the restrooms have to be within the kindergarten complex. What this allows is us to be able to move forward and be in compliance with having two TKs, 3Ks. Um it also allows us that even if we when not if when we are able to do um the modernization, we're not throwing away money, right? We can still utilize these restrooms as part of that plan. We will look at it just a little bit differently than we originally did. Um but it allows us to minimize the cost, have it happen quickly, um so that we can be um in compliance. So with that, um you'll see on today's agenda, I we do have an architect agreement for uh your approval um so that they can

088start um working on the plans and getting into DSA. Um it is with Studio Plus. Just as a reminder, we have a master agreement with them. They went through an RFP process. It's how they were selected. And the main reason why we went through that process was because you do have these random small projects that come in that you need to jump on quickly to solve a problem. Um so and then the schedule would be very similar to that of the King project to where we're hoping to be submitted by December, approval by March. Um contracts would come to before the board for approval in March and then construction will be spring to summer. Um the estimate um this is just an estimate I put together um and that is based off of Arnold's cost

089which was about 150,000 um and doubling it and inflation and those things is how we um have the estimated cost of 450,000 um but we will be able to make it more accurate obviously as we get those construction contracts and we finalize the plans and know exactly um what entails which will happen once we um work with the architect. Any questions about that project? Okay. And then uh we are still working on uh replacement furniture for Landal. Um and so this summer uh we did all staff chairs. Um like their main teacher chair got replaced or staff chair got replaced. And then we actually started the analysis of all the student desks. Um, but we just realized that we were kind of going a little too fast and so we wanted to take a step

090back and make sure that we could really order what was needed because a lot of the classrooms actually got new uh furniture as part of COVID when we went to the single desks. Um, and so we just wanted to to be more thoughtful um of what we were going to be purchasing. And so we anticipate that for summer of 2026. And then just because I also help with technology, I did want to highlight uh because it it's attached to the facilities um is that you know we did um do the wireless access points um replacement. Uh we couldn't do it until July 1st. Uh that's the rules of -ate. So we just received them um I actually want to say Monday in our warehouse and so my staff will be working um diligently throughout the

091school year to replace our wraps with the newer ones. Um but the cost was offset by um we're going to continue the domain controller upgrade and so a domain controller is what connects us to the worldwide web um and gives us that capability and uh we right now are at a 2008 level and we want to get to at least the 2019 that's the most stable. That's why we're staying at 2019 not going to 2025 in case that's a question you're like 2019's old. Um we replaced uh 75 staff laptops. my um tech uh staff worked really hard this summer to replace all of those in a very short window of time. Um and then just an update on the security cameras. Uh we did uh pilot different u platforms and uh we recommended continuing

092to use our current system. We feel like it could be the most cost effective because we kind of already have the system. Um but the reason why we were looking elsewhere was because it didn't have some functions, but by upgrading it, we realized we can still get those functions at a at a better cost. Um, so we will be looking at this year adding some additional cameras just to increase uh campus coverage as before. We only did entry points and we're just finding now for safety and for different reasons. We and security we want a a broader view um when when it's needed. Any questions on technology projects? >> But we still have another hour >> coming in for a landing. No. Um, so this this would be our recommendation. So, as uh Tim mentioned,

093um when you're looking at what the money in hand versus the money that's needed, um we would recommend to initiate um you know, planning the process to pursue a bond. Uh what does that look like? It's literally just starting to scratch the surface so that we can see even if it's something that um is the interest of the board, is the interest of the community. Um do you want to add it? >> Well, it's just exploratory right now. Um, it's not uncommon for every school district that's in the proactive world to explore, bring that information to you. It could be is the community receptive to it. It could be, do we have enough facilities needs that would in um prompt one? Um, and so we want to be in that proactive world and start to

094explore and bring that information, get this board um, that information so that it can um, make that ultimate decision. But it doesn't just happen. And we wouldn't want to do that without um, board um, approval. That's what I wanted to add. >> Thank you. I appreciate it. Um uh we would recommend obviously completing the things that I've listed in the summary for each of those categories of asphalt, playground, roofing for the 2526 um uh deferred maintenance projects. Um and then we are continuing um to keep Landell in mind of needing to be have further modernization. Um, so just really investigate the remaining eligibility for state funding um because that will hopefully offset um the cost um and especially if we the board does decide moving forward with a new bond measure. Um we want to

095make sure that we have that state uh matching fund knowing what that is to help um in that situation. But I do want to make sure that it's very clear um we can't uh apply for funding for state until we have a project uh DSA approved. So there are a lot of steps that come in from eligibility to receiving the funding is we have to have that and that's one of the reasons why we did that master plan last year for Landell was so that we could kind of start seeing what would it cost um to be able to do the modernization. >> I think in closing to this presentation, it is a presentation only. It'll be brought back to you in August for a final approval and that will just be a final approval

096of a plan that is our compass. It's flexible. Um, and if there were questions that this board had in relationship to what we've presented or things that we haven't presented, um, between now and a couple weeks or a week before, um, you would want a dialogue with the super an or Teresa or Larry. Um, and then that plan can be, you know, changed accordingly. But again, it's it's an important document for us. Um it's an important document for the community to see what our priorities are going into the year. You see TK and K is growing. That will be important as well as the other projects that have been listed out. I think the only thing that uh is critical for today is the architect agreement that is being presented and that would be in

097good faith um you feeling good about what you see. With that, is there any other questions or comments that I can assist? >> Yeah, I have one final one and um it has to do with the budget that we just passed uh last month in relationship to the proposed cost for the upgrades of all of these things, the deferred maintenance projects as well as the um Landell Kinder um uh additions as well as the preschool of King. I'm looking at that and I just did a fast number check and that looked like about $4.67 million. Do we already have that budgeted already in uh in in the document that we have already approved? >> It would be through your fund 40 um and that's for capital outlay type projects and that would be the ex

098um the revenue source that is utilized to pay for that >> that's part of the budget that you approved >> and that's part of the funds that were identified um >> in the front. So it's the 10 mill the 10 million. >> Okay. So we would be anticipating spending about 4.6 million out of that 10 plus million that's already there in the front that's identified. >> I will say that uh depending on the deferred maintenance budget too and how that fluctuates um some of the deferred maintenance will come out of that. So it may not be that full four million. Um but that is and I think that's what kind of hit me when I was reviewing it is you know once you spend the money it's gone. And so unless we have a way

099to replenish that that that cookie jar. >> And that was my next question was is if we have that 10 million and we're going to spend 4.6 and you have probably similar dollars to be spent in the out out years then >> the projection of needing money may be sooner rather than later. Even though you were suggesting that we might be looking at 2028, we may need to look at it a little bit sooner. your I want to remind the board your fund 40 does get a revenue source every year through pass through agreements that were made in this community in the late 90s uh or early 90s and so we budget about 1.1 million always coming into your fund 40 every year. So, it's not just a one-time money pot that you see in

100the fund 40. And your fund 25 is also uh monies that come in through developer fees for projects that are done within the community. That is a harder number to to anticipate what you will receive, but as development occurs, your fund 25 does go up. It's not just a stagnant one-time money source. So as you might be spending 4.5 million next year, you would you would get in in the future years realize that the fund 40 can go up or down >> um through the the regular money source uh revenues that come in. >> Yeah, I guess the I guess what I was looking at and was think and trying to calculate was looking at the outy years um anticipating based on that one chart where you were saying we look at looking at you

101know 14 millions across the time period. My guess is is that we're going to have some other projects that will be coming forward next year that are outside of the potential uh uh presentation here, which means that whatever you're suggesting that we're spending in the successive years underneath the deferred maintenance that would come out of this fund 40 um need to be refilled faster rate than the $1.1 million. and that we might need to have uh renewed funding sooner than >> well and what we're bringing to you today is today's snapshot, >> right? >> Um next year's may have a rep prioritization of what you see. Um it doesn't mean that our aging facilities haven't continued to age. Um but that's why we bring this to you every year. And so right now we're looking

102at 26 27 25 26. this is what we know we can do and we're asking for you to say yes, go forth and do it. Next summer it may get a little bit different. Who knows how the funding sources might look different. That's why we're also saying we want to explore the possibility of having another general obligation bond presented to the community so that your special reserves aren't the only tapped source. um there'll be a greater one and and and that could be, you know, a general obligation bond that the dollar amount with through the exploratory study. Um they may determine we think you should go for a general obligation bond for this amount. Um and that should get you through what we see in your facilities master plan and things beyond. >> Okay. >>

103And I was just going to say too, I did the best in my analysis to kind of put it in certain years, right? But obviously if the money's not there or we're we need to kind of stall those are one of the things because it may be like okay it's a one to twoyear and I'm going to stretch it to the two-year you know so there there is some flexibility in the summary that I did um to kind of move things but but I set it up so that we wouldn't have you know in 2028 all of these that need to be done. I was trying to be more strategical in how it is. So there will be some of that flexibility as well. >> Okay. Thank you. >> Any other questions? Perfect. Thank you,

104Dr. McCullen. Thank you, Teresa. I really appreciate everything, the hard work, the detailed um presentation and view where you got us today that we can at least address it, sit on it, think about it. Really appreciate that. And you're also your way of looking for additional funding resources like the -ate. It's such a huge way to take care of the technology thing by knowing how what can be used for and what we can do and bring it in for the services well as well as the hardware side of it. So thank you. Going down to item number uh seven which uh reports Association of Cypress Teachers. I do not see anybody in the audience uh representing ACT. California School Employees Association CSEA Chapter 325. I do not see anybody in the room representing CSEA Cypress

105Council PTA. I do not see anybody in the audience for Cypress Council PTA. Uh go to board of trustees. Uh trustee Periq. >> Hi everyone. Um I uh have been on vacation about two and a half out of the last four weeks. Um and so I really don't have uh much to report. My kids are uh are off school. They're enrolled in in all sorts of camps. Um and yeah, I'm looking forward to to the next um school year coming up very shortly. >> Thank you, Christy. Hi. >> I too have been on vacation and enjoying some summer and family time and don't have anything to report, but I'm glad to be back and looking forward to getting started again. >> Thank you, Trusty Sundi. >> Yes. Um, I did have my monthly Gasselpa meeting

106and um, uh, we, um, were able to be introduced to the new business services, uh, appointment, uh, uh, appointee at that particular time, asked me her name next month. I don't remember her name at this point, but Kathy um, dissolved in tears. The, uh, outgoing um, um, business services person. Evidently, she's been there for 20 years, which has outlived all other staff persons with the gassula. So, it was really an emotional time for her to say goodbye to everybody. And generally, it was updates of various other kinds of reorganization that uh the uh the um operation is undergoing and um uh us looking at budget um you know, budget approval and so forth. Uh the one last thing that I wanted to mention uh many of you know that I am an active member of

107our Kuanas club and the book distribution program that we have done for the last I have to say 10 years now um was a total success again this year. We uh do partner with summer harvest when they uh deliver and uh uh provide um um bags of groceries to our low-income families in the community. We have partnered with them to provide new books to the the families of those children. And uh I'm pleased to say that we distributed 260 uh backpacks of five books each. And if you do the math, you can see that we distributed close to,300 books this summer. And I just say kudos to our organization for being behind this project. Recognizing that learning loss during the summertime is an important uh thing for us to be looking at and recognizing that

108those who are most obviously impacted by learning loss are those who do not generally have easy access to books during the summertime. So very pleased that our organization has been able to uh be behind that project and continue to support it. That is my report for today. Thank you, Trusty Needam. >> Nothing to report over here. Thank you. >> Thank you. Well, hopefully everyone's enjoying the summer break with friends and family. Nothing really to report on my end, but I just wanted to let everybody know very sad this is the last board meeting with Dr. McCullen. You know, just wanted to thank you for your loyalty, dedication, exceptional service to our students and our great community of Cypress. Thank you. you know, and before we know it, we're going to be back in school on

109August 7th and looking forward to that. So, thank you. Turn this over to Superintendent Salos. >> Thank you. Thank you. >> There we go. Thank you, President Tanaka. Uh, just in the interest of time because our meeting is running a little bit long. I just have two quick um things that I would like to share. One, I sent board members um I forwarded you the CSBA action alert. Um, in case you might have missed it in your own email, CSBA is asking for advocacy um, regarding some of the proposed um, federal funding cuts uh, from the Department of Education. So, if you would take a look at that and consider um, contacting um, using that link to contact legislators, that would be terrific. And then secondly, I will just chime in um on President Tanaka's

110comments and say that um we are going to miss Tim tremendously, but we are very grateful for his service to the district and um I know he will be cheering us on from afar and also we are going to be celebrating him tomorrow at a reception from 2:00 to 4 in the boardroom right here. So everyone's invited and we hope to see you there. Thank you. >> Thank you. Public comments. In accordance with government code section 54954.3, anyone who wishes to address the board on any item of interest to the public that is within the jurisdiction of the board may be recognized at this time. Matters not on the agenda may not be acted on by the board of trustees, but may be received and referred to staff or placed on a subsequent board agenda

111for consideration. Items on the agenda may be addressed at the time agendaized. In accordance with board bylaw 9323, individual speakers shall be allowed three minutes to address the board on each agenda or non-aggenda item. The total time limit for public comment on each item is 20 minutes. Miss Parker, I have one card. Is that the only card I have? >> Yes. >> Thank you. I'd like to invite Mr. Dan to the Oh, podium. I didn't know if it was still there. Thank you. >> Um the what brings me today here is to discuss um uh in regards to the Arnold um safety plan, the master plan, the comprehensive safety plan. Um I'm trying to regroup my thoughts after that presentation on facilities, but um um I'm a parent to my daughter who will be a

112second grader at Arnold Elementary School next year. And um I took a special interest in reviewing and discussing this safety plan because uh something specific that happened to my daughter uh at the conclusion of the school year. Um she was basically sexually assaulted by another student on school grounds on school watch. And um the only way that we the parents found out was because another parent had called us to let us know that such thing had happened. and the way the whole situation was addressed. I mean, we're still wondering as parents, how does something like that happened on school grounds to a first grader and how does a school don't have a procedure to address it events, right? So, we we discussed it with um Mrs. to Santis about the situation pertaining to my daughter.

113uh and in the course of the discussion she had pointed that today July 10 there would be a plan presented and approved or I don't know some voted for approval or whatnot that would shed some light in helping me and my wife answer the question of how does a seven-year-old kid get sexually assaulted by another student on school grounds on school watch Uh and so that's what prompted us to come here to add some comments and feedback after reviewing this plan that was posted on the agenda. Um and and so I wanted to share that perspective because at the end of the day, my wife and I, we strongly believe that it takes a village to raise our kids. Uh my wife is a volunteer at the school. she was uh the the class mom

114uh you know and so we're we're some she's more active than I am but we we strongly believe that it takes a village to raise our kids. I'm not here to pass judgment or seeking to find who to blame for this. It happened right we just what we're more focused and concerned about how do we stop this from happening again? How do we take care of the safety of our students in the school? right? Not just from all on Mrs. Dante's shoulders, right? But this village contains principles, teachers, parents, and students, right? And staff members and the board members and everybody else, right? And so when I looked at this plan, I was looking for something that addressed this village approach, right? Something more along the lines of the facility plan, right? with timelines, dates,

115actions, who's going to do what, right? What are we going to address, right? And how are we going to make our schools more safe? But what I found was a copy paste of the same text that I could find on the California education quotes, the Cypress school board uh um policies, right? and and I was a little bit surprised, right? Are we going to start school year in a month and there's nothing prepared to address safety issues such as this? And so I come here in front of you guys today um to add my voice to it to ask that we help you know the schools like Arnold and Mrs. the Santis and the staff in that school to come up with a more strong solid plan because you know what um there's elements of

116this plan that we need to be transparent with the parents um you know parents like myself to regain trust that our kids are safe at school. You know, last year I wasn't here to talk about the school safety plan because as a parent I fully trusted that the principal, the school, the district would keep our kids safe, right? And I'm not sure if that is true anymore. And I'm here because I want to ensure that for the next five years that my daughter is at Arnold, she is safe, her peers are safe, all the other students are safe, right? Um, and so that's what I want to share as a comment. Thank you. Yeah. Any questions or no, >> Miss Taylor? We have his comment card. Would or Miss Laza would >> Yes. U Mrs.

117Taylor has been in in contact with Mr. Wang and we'll continue to work with the family and also the school to make sure that this concern is appropriately addressed and handled. >> Thank you. Thank you. Approved the meeting um regular meeting minutes on July uh June 12th, 2025. Um do I have a motion to approve? >> So moved. >> Thank you. Do I have a second? >> Second. >> Any questions, comments, or discussion? Hearing none, I'll call for a vote. All those in favor say I. >> I. >> Any opposed? Motion carries. Agenda item 9.2. Approve the meetings from regular meeting of board of trustees held on June uh 18th 20 25. Do I have a motion to approve? >> So move. >> Thank you. Do I have a second? >> Second. >> Thank you.

118Any questions, comments, or discussion? Hearing none, I'll call for a vote. All those in favor say I. >> I. Any opposed? Motion carries. Consent item number 10. Consent items. >> President Tanaka. I'm sorry, Mrs. Parker's having difficulty. >> I'm sorry. I'll I'll slow down. >> No. Uh, agenda item 10. Consent items require one motion only. Items may be removed from consent or to be acted on individually at any board member's request. Do I have a motion to approve consent items 10.1 through 10.5? >> So moved. >> Thank you, Trusty Hayashida. Do I have a second? >> Second. >> Thank you, Trusty Sundi. Do I have uh any questions or discussions? >> I just have one comment. Um you are pretty used to me doing this, but I feel like that it's the end of the

119year that it is important for us to highlight um the uh item 10.1, which is a gift report. Uh it's a recognition that uh our um community partners uh are very important part of uh providing a variety of support to our school system. and uh the year-end date donations of or gifts to the district were $128,174.79. So that is uh I say kudos to the community for uh ongoing and continuing support of our school district. >> Thank you. Now call for a vote. All those in favor say I. >> I. I. >> Any opposed? Motion carries. Action uh 11.1 uh approve the settlement agreement for special education uh case. Uh let's see. Approve entering into a settlement agreement for special education case number 202526005 at a total costed not to exceed 429250. Do I have

120any uh motion to approve? So move. >> Thank you, Trusty Per. Do I have a second? >> I'll second it. >> Thank you, Trusty Sundi. Any questions or discussions? >> I just want to make a comment that I really appreciate the um uh information that was shared with us and the process that was engaged in to uh arrive at this particular settlement in close session. So again, I want to thank staff for its um uh considerable efforts in the part of um resolving issues and um concerns that families have with regard to education. Thank you. >> I'd like to second that. Thank you, staff, for really detailed information. I'll now call for a vote. All those in favor say I. >> I. Any opposed? >> Motion carries. 11.2 to uh approve the revised job description

121for coordinator special education. Do I have a motion to approve? >> So moved. >> Thank you, Trusty Hayashida. Do I have a second? >> Second. >> Trust. Thank you, Trusty Needm. Any questions or discussions? >> I just wanted to make a comment. I think that it's great that you're looking at expanded um qualifications to be able to get the very best candidate for this position. And so, um, I'm just again, uh, I appreciate the, uh, HR staff's, uh, efforts to continuously be looking at positions and, uh, looking at, uh, whether or not the descriptions are timely and, um, um, not only timely, but well thought out and competitive to, uh, and and and perhaps um, um, equivalent to uh, similar positions across u our, our uh, region. So, thank you again for HR for coming

122up with um all of those additional um qualifications that would broaden our pool for or maybe narrow our pool to the best qualified individuals. >> I will now call for a vote. All those in favor say I. >> I. Any opposed? >> Motion carries. Item number three, the approved creation of a new position and job description for teacher on special assignment student supports. Do I have a motion to approve? >> So move. >> Thank you, Trusty Needam. Do I have a second? >> Second. >> Thank you, Trusty Periq. Any questions or discussions? Yeah, I want to just uh uh comment on this one uh as well because it's a recognition of the struggles that our um you know our um our teachers have in the classroom on a regular basis to have a uh direct

123support person to go to to be able to um answer questions or to be a person a point person to help them come up with strategies andor or uh plans to address uh various uh issues associated with our students needs. >> Thank you. Any other questions, comments? Now call for a vote. All those in favor say I. >> I. Any opposed? Motion carries. Uh number four, authorized uh disposal of district-owned personal property. Um there's items from the child nutrition which is a milk well quantity two salad bar one warming unit one ambient transport cart six. Do I have a motion to declare the equipment as unusual unusable and authorized recycling or disposal? >> So moved. >> Thank you trusty name. Do I have a second? >> Second. >> Thank you trusty Aisha. Any questions or

124discussions? Hearing none. I'll call for a vote. All those in favor say I. >> I. Motion carries. Uh 11 up five. Approve an architectural services agreement of Studio Plus for the 2026 Lendell kindergarten restroom project under the master agreement approved on May 8th, 2025 at a total cost of not to exceed 74,800. Do I have a motion to approve? >> So moved. >> Thank you, Trusty Hayashida. Do I have a second? Second. >> Thank you, Trusty Needm. Any questions or discussions? >> I just want to uh note that this was what Dr. Mlullen was referencing as he was talking about the um master plan that we were looking at the facilities master plan earlier that this is the um precursor to the um um beginning of the um process to get that Landell um kindergarten

125restroom project off the ground. Thank you. I'll now call for a vote. All those in favor say I. >> I. >> Any opposed? Motion carries. Uh, see number six. Thank you. Approve an agreement with Waxis Enterprise LLC for custodial supplies equipment services under CMAS contract number 4-23 effective July 15, 2025 through July 14, 2026 with the option to renew for four additional one-year terms. Do I have a motion to approve? >> So moved. >> Thank you, Trustee Hashida. Do I have a second? Second. >> Thank you, Trusty Needam. Any questions or discussions? I'll now call for a vote. All those in favor say I. >> I. Any opposed? Motion carries. Item number seven, uh, ratify agreement with wear disposal to provide district-wide solid waste and recycling services from July 1st December 31st, 2025 at an

126estimated cost of 9,000 per month. Do I have a motion to ratify the agreement with wear disposal? >> So moved. >> Thank you, Trusty Needm. Do I have a second? >> Second. >> Thank you, Trusty Sundi. Any questions or discussions? >> Hearing none, I'll call for vote. All those in favor say I. >> I. Any opposed? >> Motion carries. Item number eight is uh approve the comprehensive school safety plans. Do I have a motion to approve? >> So move. >> Thank you, Trusty Sundi. Do I have a second? >> Second. >> Thank you, Trusty Needam. Any questions or discussions? We do have one question and I think it it relates to um just uh us having a a general uh clarification of the nature of what the safety plan is and what its purpose is

127and um whether or not it's basically boilerplate tailored to the individual school. Uh thank you Trusty Si. I'd like for um Teresa to respond to that. Thank you. Thank you for that moment. Um so the comprehensive school safety plan um is reviewed on an annual basis um first by the district safety committee um and then secondly by the school site council. So while there are certain similarities um basically our procedures for certain emergencies right like fire evacuation those types of things section two is strictly uh the schools and that's where they assess their school climate that's where they come up with uh goals associated to their um social environment their physical environment for safety um those goals are um created uh through the site council um and then the site council reviews the whole uh

128comprehensive the school safety plan um and approves it as well before it comes to the board for approval. What we review the plan for is three things. One, there is a board policy that indicates what needs to be included in uh the comprehensive school safety plan. So any changes to board policy then gets added into um the comprehensive school safety plan. So for example this year section six which is the um continuity plan uh which was a result of the fires that was added this year because that was added to the board policy that it was a requirement also was added was in uh the emergency for first aid we had to give additional information about the use of AEDs. Then again the only other reason why it would be is if there is um

129program changes or procedures. So if we through uh committees whether it be the district safety committee or the site council we see okay the way that we do handle fire uh response needs to be changed because it's not effective with our drills or those types of things then those would be additional changes that we make to the comprehensive school safety plan. So while there are similarities amongst the schools there is their own identity in different parts um that answers the question. Yes, just just one further question just for additional clarification. Um what um you know what how does information come to the site council individual school site councils for consideration for review? I mean you know what is it that they are actually reviewing? you you're saying that you're you're looking at the development of

130and looking at their own school climate and um and and the culture there and certain kinds of things and that's tailored to that particular site. Do they initiate their own con their own uh ideas or is this oh okay so that's what I was wondering is so so the school site council has has a very important role in the development of of this particular document uh primarily section two they do obviously can have input on any of it so uh the process is is that typically in like February March we start looking at the draft of the plan for the next year uh that goes to the principal and the site council and that's how they draft those goals. It then comes to my uh department and I review it just make sure that they're

131sustainable goals, see if there's any components that would be maybe looked at districtwide that we need to make that change from each of the site councils. Um and we kind of do the final touches of everything to make sure that we're in compliance with board policy. And then that whole document goes back to the um school site and they have a site council meeting that then reviews that whole document and they approve it and they sign it. >> So um who comprises the school site council? >> Um I'm sorry. It's a usually a parent, the principal, a CSA member, and an ACT member. There can be more, but that's what's required for the comprehensive school safety plan. >> Okay. Thank you. >> Anybody else have any questions? >> Yeah. So if um a parent had

132input into the the school safety plan, the procedure for recommending a change for you know example from the the public comment today uh parent notification procedures um that that came up earlier. Um the procedure for them to sort of go about suggesting that change would be to attend the school site council meeting and propose that the plan be updated to include this this section or so forth. And I mean obviously I would think it would start with the principal um because I think that's you know obviously they're responsible primarily for the site safety um and then through that doing the site council um so that they can make the recommendation. Now, I I will say depending on legalities and what we can based off of board policy and the intent of this plan, right? Um

133those suggestions would be looked at and reviewed to see if it would make um sense for the purpose of this plan to be able to put them in. >> I think they're also looking at schoolwide trends. You know, where are there maybe that there um is some misbehavior at lunchtime? So, what are their lunchtime procedures? you know, so they're looking at um general school trends because they're they're schoolwide goals. So um you know, if there's one particular incident, not that an incident is acceptable, that needs to be addressed. And if there was a breakdown in systems, that needs to be worked on, but in terms of the the goals and the safety plan, those I think are kind of more global and looking at trends and what the what um pervasive needs exist on on

134the school campus. >> Yeah, I mean I I I can appreciate that. I can appreciate um that you know may maybe you you look at the trends and you look at the statistics, but I I I think that sometimes if an incident is egregious enough, it it could warrant examining, you know, the the entire protocol to prevent it from from recurring. So, what I wanted to sort of lay out is what the procedure would be if there was a recommendation that a member of the public or a parent had. um what are sort of the steps that they would need to follow? Um because for me as a parent sometimes um I get confused before I was on the board I was confused about sort of what the board's authority is right and then um

135how to effectuate change is you sort of start at the school and start at the school um here it seems like you start with the principal then the the site council um and then you know that sort of gives you the board support that that you need. So I I wanted to clarify that process for um everyone. >> Yeah. And and as Teresa mentioned, our principles and as you pointed out as well, um our principles are the point person on each school campus. They that is their school. They need to have um they need to have an understanding from families what the needs are and what what things occur on the campus and if there is a breakdown in systems then they need to be the the point person on addressing those. Yes. Thank you.

136Thanks. >> Actually, we have to follow parliamentary procedure. I'm so sorry, but we can chat afterwards. Okay. >> Thank you. Any other comments? >> I have one comment. So, I know Teresa, do you own this safety or does Tandy or is it a joint effort? because I'm confused because I do have questions um regarding this um safety plan and I did set up trying to set up time next week to talk to Tandy on this. Is it need to be includes you as well or is it Tandy? >> It depends on the question. Um no um it it it's both of us. So there is obviously if it goes in terms of protocols >> it's regarding section two >> the >> like >> the school climate portion. So then that would should be both of

137us. It's primarily Tandy. It's Tandy's um data, but I help assess in terms of the assessment of that data in um helping them when they look at their goals that it sort of aligns with what's going on. So I would be happy to join in even if it's not um appropriate or doesn't >> No, I just want to make sure that I'm including >> being me >> that I'm including the right because I do have like I said >> I'm the main owner of it and then we work together in certain sections of it. >> Okay. So, we'll just make sure we include you into that piece as well. >> Sounds great. >> Thank you. Um, no other further questions. I will now call for a vote. All those in favor say I. >> I.

138>> Any opposed? I vote no on this until I can get more questions answered. So, motion carries. Uh item nine, approve the settlement of liability claim number one-2526 and authorized payment in the amount of $120,000. Do I have a motion to approve? >> So moved. >> Thank you. Do I have a second? >> Second. >> Thank you, Trusty Sonni. Any questions or discussions? >> Hearing none, I'll call for a vote. All those in favor say I. >> I. Any opposed? Motion carries. Item number 10, approve the contract for employment for assistant superintendent business services for Lawrence Fert effective August 1st, 2025. Government code section 53262 mandates the employment contracts for local agency executives be ratified in open session. In addition, government California government code section 54954 and 54953 C3 requires an oral summary of recommendation

139for a final action on the salaries, salary schedules, and compensation to be paid in the form of French benefits to a local agency executive. Here is the oral summary for the proposed contract of employment for assistant superintendent of business services which is agenda item 11.10. The assistant superintendent will have approximately three-year contract running from August 1st, 2025 through June 30th, 2028. Compensation will be set at step four of the management employee salary schedule equating to 218,952.88 annually. After satisfactory completion of the 2526 year, the assistant superintendent will advance to step four on the management >> step five. Step five, I'm sorry, on the management employee salary schedule currently equating to 224,422 and40 effected July 1st to 2026. The contract will provide 22 annual days of vacation and 12 annual days of sick leave prrated for

140the partial years of service. The assistant superintendent will also receive district paid health and welfare welfare benefits on the same terms as other classified management employees. Do I have a motion to approve? >> So moved. >> Thank you, Trusty Periq. Do I have a second? >> Second. >> Thank you, Trusty Hayashida. Any questions or discussions? Hearing none, I'll now call for a vote. All those in favor say I. >> I. Any opposed? Motion carries. 1111. The amendment to the superintendent's contract for employment exhibit 1 extends the term of the contract for an additional year to June 30th, 2028. Do I have a motion to approve? >> So moved. >> Thank you, Trusty Nem. Do I have a second? >> Second. >> Thank you, Trusty Sandi. Any questions or discussions? Hearing none, I'll call for a

141vote. All those in favor say I. >> I. >> Any opposed? Motion carries. Uh information discussion for item number 12. Williams legislation uniform complaints fourth quarter 2425. No complaints were filed with any school in the district during the quarter for April 1st through June 30th, 2025. 12.2. First reading of the updated board policies, administrative regulations, and board bylaws. And there's 41 items with updated board policies, administrative regulations, and board bylaws. Item number 13 is adjournment and we adjourn this meeting at 12:19 him.