001[Music] Good afternoon. I call to order the GCC special board meeting, August the 4th, 2025, 400 pm. Roll call. >> Mr. Mark Anderson >> here. >> Mr. Harry Block >> here. >> Mr. Bruce Mandre >> here. >> Mr. Jack Turner >> Absent today. Lily Campbell present. Uh we have a quorum all four members present. Do >> sorry. Go right ahead. >> Do we have public comments for today? >> We have no public comments. >> Okay. Thank you. Welcome everyone. We're so glad to see you here. staff, administrative staff, staff for our special board meeting. Board members, thank you for being here today. And we shall continue with our board agenda as printed. We now have the superintendent's update. Superintendent, are you ready? >> I am. Uh Madame President, members of the board, uh I just
002want to take this opportunity to do a few things. First of all, thank you uh so much for your uh willingness and flexibility to uh host this special meeting as we have a number of pressing uh items in particular within our business and facilities department that we needed to seek board approval and adoption of uh prior to the start of school. Uh and then just to officially say welcome to the new school year. Uh we do have a more detailed meeting that I'll have a more detailed update later, but um it's really been a great summer. A lot of facilities work has happened over the summer uh to get us ready. Uh and today hopefully as we went around uh delivering cookies to half of our our staff, uh you have the opportunity to really
003see uh all the happy faces and the work that's been happening from onboarding new staff members to professional development to training to HR. A lot of work has gone in uh to everything that we've done this summer. And so I just want to publicly uh affirm our entire leadership team for all of their dedication over the summer to really add to us opening uh what I believe is going to be a successful school year. And that is my report. >> Thank you very much. Board members, any comments? Anyone? No. Well, uh Mr. Mr. Superintendent, I did enjoy working with you today going to the schools to the ones that we visited so far. It was fun to see the staff that's coming in and to see the new staff. And just in case I didn't
004say it, we welcome those who watching us virtually. And again, thank you uh cabinet. I think that cabinet is here tonight. So, thank you very much for being here with us. And now, board members, we are ready to move into our consent agenda items. Did I miss anything? No. >> Oh, okay. All right. I just want to make sure. So, we have consent agenda items and I will read them for the sake of those who are with us virtually. Approve personnel consent agenda. Approve purchases over 30,000. Approve disposal and surplus technology. Approve Sanwaqin County Office of Education SEIS billing service agreement. And the last one, approve 2025 2026 school year calendar revision. Um, and I will now uh ask for uh board a motion, please. >> So moved. >> I'll second. >> Okay, we have
005a move and a second. Now, do we have any discussions, any questions, any comments about any of the items uh on the consent agenda? Any discussion? Any items? Well, hearing none. All right. Roll call >> for approval. Uh Mark Anderson, >> yes. >> Harry Block, >> yes. >> Bruce Mandrek, >> yes. >> Lily Campbell, yes. So, the consent agenda items have been approved unanimously. So, thank you very much board members. And now we move into the area for which uh the special board meeting was called and that is the business portion of this meeting. And um we have items one, two and three and I believe Mer you have all those items under business. >> Correct. >> Okay. Um Okay. I'm wondering if we can if you want to go through them. Yes, >> board
006members. And then we can just take them as a vote if you have questions. Would that be okay, board members, the three items? >> Okay. All right. So, you can just go through them and then if we have questions, we'll ask them and then we'll take them as a collective vote. >> Okay. Sounds great. So, um we're going to start with uh the first resolution of the year. It's the Prop 2 kindergarten through grade 12 school and local community college public education facility modernization repair and safety bond act of 2024. This is uh to give both Jason and I um authorization as the two staff uh delegates to be able to apply sign documentation and be able to do any paperwork related to this prop 2 funding. So that is the first proposition. The second
007proposition within um line item one is um giving us authorization to move forward with the application process. Um we obviously haven't applied yet. We would bring back anything uh relevant to the requirements that need to come to the board. So that is uh resolution number 2025 2026-1 and 2025 20226-2. Uh resolution number uh so we're on line item two resolution number 20252026-03 is the charter facility incentive grant. I just recently found out about this last week. Um so we want to be able to u maximize the amount of funding or the amount of applications that go out to secure some funding for some of these facility projects. Um so this is resolution um 2025 20263 that we are asking for approval to also name Jason and I um in any type of paperwork related to
008signing as delegates um and also for us to be able to apply um the and I just want to elaborate a little bit on some of the projects that are are allowable what school sites so it has to be seatbased schools So that pertains to COA, Futures, HLA, Epic, and GIS. There's something going on on every single one of those campuses that we are going to look into applying. Uh for COA, it's the kitchen expansion at Dudley C that we're looking um to see which one of these two uh funding streams potentially could um support some of that. Uh futures and HLA have uh increased numbers. are at 475 for futures and 491 for HLA. So, they're close to hitting that 1,000 mark. Uh we would like to um expand. They need spaces for portables
009um and additional classroom spaces. So, we're looking into what is possible with these two propositions um these funding um streams. For Epic, we have the two TK classrooms that we're building u for suite 150. So again looking in to see what is eligible and then also for the GIS expansion even though this project has started uh we could get reimbursed for some of the stuff that's already been done and so we are going to attempt to try to um re get reimbured for some of that um work. Um item line item number three is gateway international expansion project. So, we are about 50% done with this initiative. The portables are completed and they will be in uh use come uh Wednesday, first day of school. So, um there is a true up from the original
010estimate to where we're at now based on bids, based on actuals, and I'll let um Jerry present on that component so he can answer any questions that you might have. So, let me All right, I'll let you take over. I'll just sit behind. >> Okay. >> Any questions? >> Hello. Good afternoon. >> Thank you, Jerry. >> We are going to walk through this a little bit. Oh, let me see which one to the right. To the left. Okay. Um, so we're going to walk through this project. I did put some pictures on here to kind of show you where we have started and where we are at now. But back give a little background. Back in mid 2023 we approached San Juan Unified um about expanding into this project doing a field out there a
011track as well as some classrooms. So that's kind of where it all started. We met with their architects San Juan Unified is running the project since it's their site and we are just backing it with our monetary portion of it. This is the prelim preliminary budget was early 2024. ICS is um Innovative Construction Systems. It's the construction management company that San Juan uses. Um we went through did some value engineering at the very beginning of this project, removed the parking lot that was going to go on the back of it to try to bring it down into the cost that we needed to. So the original estimated construction cost back then was 6 million for a total project of soft cost and everything would be 8.15. And this is what we brought to you back
012then to approve for the board for us to move forward. Hello. Apparently I went a little bit too far. I'm going to the right, but it's stopping right there. >> Okay. I'm going to leave it there. Don't worry, keep going. >> Okay. U so where where we're at now is we were we were going through did that 8.15 then we went through and uh ICS came on board. We they went out and did actual bids. Next slide. There we go. Nope. Next one again. So they went back and they did their um their initial bids. We divided it up into two increments that phases per se. A1's increment one, which is the field, the track, the four portables that went in the back, a ball wall, and the and the uh restrooms, the restroom building
013that's also going in the back back there. Increment two would be a TK portable classroom, play structures, uh shade structure, and then any other extra items that we need. TK portable is going to go up in the front of the campus. Therefore, we actually kind of divided this into two so we can focus on getting the back ones open for the school year. Bothman Con ICS went out to bids. They bought in Bothman Construction who was a general contractor on the site. Forward it. After that, they went out to their initial bids for their subcontractors. And in the pictures you see, this is kind of the track as they were building around it, got the curb and everything poured. But they went to the actual bids out and at that point it increased about 250
014over what we thought it was going to be over that 8.1. We did see some change orders coming in, unconditional soil, um, a lot of trees that we had to remove and because of the track that was going around, tree trimming, uh, plumbing, electrical expenses went up a little bit compared to when we actually had our estimate when we went out to bid. But all through this, our main focus was to have an opening on August 6. Go ahead and advance increment two. So that's we just went out to bid on that just this summer. Um like I said, they're focused on getting the back done first. So we went out to IC went out to bid for the increment 2 portion of it with Bothman and that's when it came in that's where we
015came in quite a bit higher. Um came in about $934,000 more than what we were expecting than back in March. Um, a lot of this increase were was due to labor and material cost, inflation, um, the wonderful T-word we got out there about tariffs and everything. >> And all all of those items just compounded and over the 14 16-month time frame from when we originally bid to where we actually got our hard numbers last month, we hit where we are now, where we're coming back and asking for about a $1.2 million increase based on all of that. Um, we've did explore some value engineering options as well and we're able to bring it down a little, but to get the cost and to stay within what the school needs, we had to kind of move
016forward with what we have. So, total project budget, like we said, originally it was 8.1. It is now at 9.4, which is a 1.264 increase with about it's roughly a 15% increase over the original bid that we had. So, our takeaways on this next one, uh, like I said, it was primarily due to the inflation over the 16 months from our actual estimate to the actual where we're at now, real market pricing versus our early estimates and unforeseen site conditions. Uh, the final cost does reflect the efforts to control and manage the budget and our project still remains aligned with GIS programs goals and readiness for the next school year. Any questions on how we got from there to here? >> Board members, >> do I have questions? >> Do we have any comments? Board
017members, >> just one comment. Um, the 15% is a figure that I've seen around lately and it's not good, but it's real. >> It's actual. Yeah, the number is big, but when you look at the percentage of the overall, it's lines in with what everybody else is having to deal with right now. >> Yeah. >> And it's not surprising, I don't think. It's just that we did what we thought was what it cost and then after the actual work started, >> then here we are. As long as we we have it, >> we Anything else board members? Nope. >> Oh, yeah. Thank you. Okay, superintendent >> and uh Madame President, members of the board, one of the other things that we intentionally uh done with assistant superintendent Koy and Director Dylan is we worked with
018the site to enroll as if they were already at the higher. So, uh, what you'll see as we begin to share enrollment numbers is that the enrollment for the site is actually starting significantly higher than it traditionally has because we did take an anticipation we need to grow the school. So, the school has grown successfully >> and even from the adopted budget we um adopted at a 640 um enrollment figure, we are currently about 670. So, we are already 30 uh students more than what we had projected at adopted and um I was already estimating that we would have about a $500,000 changeover. I knew that back in April May um but now with the final numbers coming through. I just want to assure the board that that number is in our reserves under the
019facility set aside. So, >> okay. >> Just wanted that answers the question. It is in the reserve. >> Yes. >> Anything else board members? All right. Uh on either one of the three. Wait, we got to approve it. So, do you want to wait for us to approve those three so we can say yay? Okay. Uh I will entertain a motion to approve uh all of the three items under business. Resolution number 205, resolution number 205 2026, and the Gateway International School expansion project. So, I need a motion. >> Madame President, if I could just make sure that we're clear. We're approving resolution 25261, >> 01, 02, and 03. >> Okay. Yeah. I'm sorry. I just kind of ran through them. Absolutely. I did mention all three of them. >> And then your Okay. >>
020I would move approval of business item one, two, and three. >> Okay. I have a motion for one, two, approve one, two, and three. Second. >> Second. Any other discussion? Board members, any other questions? Any other discussion? Hearing none. Roll call for approval. Mr. Mark Anderson, >> yes. >> Harry Block, >> yes. >> Bruce Mandrech, >> yes. >> Lily Campbell, yes. So the three items item one, two and three, resolution one, resolution two and approved gradeway and national school has been approved unanimously. Thank you for the information. Thank you. Okay, >> I >> Oh yeah, yeah, yeah. I'm getting there. I'm I'm getting there. We are now at board comments. Hey, can't believe that. Say something. Take your time. Thank you, Jerry, for that report. Uh, it was very well and Omar, it was very
021well written. So, thank you. I think we could read and understand exactly what what the resolutions were asking. All right, board members, comments. Come on, talk about the day. Did you have a great time? >> The day was great. I really appreciated the hospitality of the schools that we attended. It was it was it was good. Thank you. >> And the enthusiasm was really good. >> Good. Good. Good. Anything Mr. Brock, long day. >> Long day. I was even longer. I did enjoy also going out and we visited half of the schools today and we will take the rest of them tomorrow. I do have one other thing that I need to bring to your attention just in case and that was under personnel approved personal consent agenda. But you do know that Miss Lydia
022J is not with us anymore. Are you aware of that, board members? >> Yes. >> We hate to see her go, but we do wish her well. She is now pursuing her credential for teaching, and that's a good thing. And uh we did express to her that as soon as she finished her student teaching and got her certification, we welcome her back because obviously she's leaving with uh good approval and there were tears this morning when she left. So we're glad that there were tears instead of yay, I'm glad she's gone. We're happy that she will be missed and we do wish her to come back again very soon. And I did give her card signed from us from the board and express our sincere appreciation for all she's done for the board. Uh we
023hope we will get another Lydia J like her soon. Um, okie dokie. And the next is announcement of our next board meeting, which is >> we're going to have our next board retreat on August 19th at 8:30 a.m. >> August. >> Board retreat 8:30. >> 8:19. >> Oh, at 8:30. Yeah. August 38. >> Uh, >> August 19. >> August. This is August, not October. >> At 8:30 a.m. >> 19. Okay. >> Here. Yes. >> Here. Any questions or anything anyone would like to ask about the retreat? All right. And it was a good day today and we will continue with our cookie giving tomorrow for the schools that we missed. We did not go today. Superintendent, do you have any last words or anything? Uh nothing other than to say thank you to uh the
024board for your willingness to come in and help us uh clear these uh business items that were necessary to continue to keep things operational and um again just on behalf of staff, we definitely appreciate it. >> Well, we appreciate staff and welcome back. My goodness, looks like we just left here a couple of weeks ago and here we are back already. So, hope you had a chance to get a couple of days of rest. No, you didn't. And that you're ready to begin the next task, which is working for our students and the parents. That's why we're here. I enjoyed seeing the special ed group this morning and talking with them. So, thank you for inviting us in to to meet with them. It was really special. So with that, I guess our very next
025thing is to entertain a motion for adjournment. >> So move. >> Second. All in favor of adjourning until August the 19th, our 8:35 retreat. All in favor of the German. >> I oppose. >> No opposition. Thank you. All right, everyone. Thank you. [Music]