001we're good to start madam president okay all right good afternoon everyone i called to order the gcc board retreat on march the 8th 2022 welcome everyone and thank you for being here roll call mr mark anderson here mr harry block i know her as president mr harry block he is here but he's not answering mr bruce mandrake is mr mandrake on uh not not at this time mr jack turner here lily campbell present we will um entertain a motion for sb um 361 board resolution and this board resolution simply states that we are following protocol uh for having our virtual board meetings and that we are following the brown act uh regulations and so we will have an sb 361 board resolution i will need a motion to accept the remove i move the motion
002move the motions thank you a second we have a motion and a second all right roll call um any discussions concerning the resolution hearing none we'll call mr mark anderson yes mr block harry block we still do not have him bruce mandrake jack turner yes lily campbell yes we do have a quorum so the resolution passes and now we will move into our board and again i want to thank everyone for being here today i want to thank those who are watching us virtually and the cabinet who's with us and who spent so much time getting ready for this board retreat thank you each of you for your hard work and your dedication and so with that we will begin moving into our uh meeting madam moment yeah um jason sample yes madam president we
003do have um a few members of the public who have submitted comments all right we shall maintain that at this point so our first public comment um sorry we're getting this listed up here all right our first public comment comes from ive violetta pursh toshkin which is a family member who [Music] wants to know or excuse me is commenting uh in terms of mass mandates for students within their child's elementary school they're asking for the board to free their children and to allow them to breathe that is that public comment i'm sorry i did not get the last allow them to do what to breathe and again i'm reading their words so our next public comment is coming from nadia avramov dear gcc board members i would like to thank you first of all for
004the work that you do for our kids for our school employees we appreciate your support and your hard work during the pandemic i would like to address this comment specifically towards the newly proposed bill sb 871 and sb 866. for those that don't know or did not have a chance to read about these bills sb 871 will require all kids including kindergartners to require covet 19 vaccine in order to attend school or daycare it will remove personal or religious exemptions sb 866 would authorize a minor 12 years are younger to consent to vaccines without parental consent i would like to ask you why those two bills are being proposed in the first place and we can clearly see that this is not to protect the public from the spread of the virus those that wanted
005to get the vaccine already did that so why is our government targeting our kids now there are a few facts that are now about the vaccines related to covet number one vaccines do not protect from the virus meaning one can still get the virus even when vaccinated and also boost it two vaccines do not protect from the spread of the virus meaning one can spread spread the virus even after the vaccine and our booster is received three there are known side effects from the virus that impact adults and kids some of those side effects are minor however some are very serious and can put a child's life in danger the impacts of the covet 19 vaccine are still being studied and most of the data is not available to the public about its full impact
006on the human body additionally we now have more than two years worth of data that clearly demonstrates that the impact of covet on kids is extremely minimal hearing statements like better be safe than sorry or we are all in this together does not apply when we speak about the subject of immunizations for children the parent goes on to express a number of statistics that they are sharing and these statistics are neither verified uh nor provided by staff the end of that comment our next comment is natalia chabot a parent and guardian of a student and regarding covet vaccine hello i would like to know if our school will require covet shots for kids if school will be forced to approve them will be forced to approve it then i will take my kids out of
007school and take them where they won't require it thank you our next comment is from svetlana piantrosky pardon the pronunciation of the name hello my son is currently enrolled in coa this pandemic was hard on everyone especially kids while mass mandates are being lifted up the covet 19 vaccine is being pushed in for school kids i myself had colbert two times my son did not catch it or was asymptomatic to it i know of kids who went through covet and had it easy and they were perfectly fine in two to three days children have better immune systems and don't need the cova vaccine that in fact doesn't prevent from catching covet doesn't guarantee that it will help create mouse symptoms in fact i have co-workers who live a healthier lifestyle than i and had the
008covet vaccine and their covet was a nightmare so why push something that will make our kids more sick i oppose uh covet 19 vaccine to be a requirement in our schools and hope the school board will make the right decision in preventing this to happen to our children that are perfectly immune to the virus end of comment the next comment comes from anastasia colvinchuck i am writing and asking not to require my kids to get covet 19 vaccine in order to be able to attend the school as a parent i have a right to decide if my kid should or should not take the vaccine not the school not the school board school district or government thank you end of comment the next comment is from uh angelina lazaro laz ruck no on vaccines for
009our kids it is not necessary kids covet death rate is under one percent again uh their data uh neither verified by staff that is the end of the public comment thank you so very much thank you parents um community for your comments and your concerns in the letters that you have written we will authorize the board the superintendent and cabinet to please investigate and get back with whatever necessary questions to be answered any other comments from any one of the board members hearing none thank you so much and we will wait to hear uh answers from those comments and now we will move continue on with our board agenda and we move into item four superintendents update are you ready superintendent madam president pretty much the entire two-day retreat is the superintendent's update so i
010will be not having a separate item for that very good thank you so with that we will now move into our study sessions starting with our retreat and i will turn it over to our superintendent dr peterson you're on thank you so much madam president um just really want to uh welcome everyone to the gcc mid-year retreat this is an annual experience and has been for for uh many many years and i really want to affirm the board for their leadership and their willingness to come together twice a year for these in-depth retreats to really ensure the vision mission purpose and strategic plan of the organization uh is cohesive aligned and moving forward so thank you board i also want to set a little bit of context for the world we're living in right now
011today is the international women's day and uh it was created to commemorate social political and economic achievements of women and we really want to recognize this day across the gcc and recognize all of the amazing women that we have in the gcc both in positions of employment and also as parents guardians supports and stakeholders so just want to recognize that international women's day is today also want to recognize again context in the world we're living in we have many families from the area that you see represented here whether that be ukraine romania russia poland belarus the whole area that you see on this map that is uh greatly affected by the um the war in that area so we have many slavic families with us represented in our schools and in our community who are
012hurting right now and just want to acknowledge these difficult times also in you know painting a picture of the context within which our retreat is happening just really want to remind you that the pandemic is not yet an endemic although we're hoping that's what we're moving towards and the effects of the pandemic continue to create a great cost we certainly have seen and understand the great number of statistics showing that those that could least affect the impact of the pandemic were those that were the most affected and many of those are in our schools our teachers our staff our administrators continue to do amazing things to help mitigate that trauma that impact but it comes at a cost to staff and we just really want to recognize all of our staff members who have been
013giving their very best throughout these difficult times and that there's still more difficult times to come as we continue to try to mitigate learning loss trauma and other impacts of the pandemic we've always said in the gcc that we can do hard things and that continues to be the case it's been a bit of the what's held us through as we've come through those things that you just heard about um and and as uh this quote says uh if it wasn't hard everyone would do it right it's hard it's being hard that makes it great but it's it's getting through hard things that makes us great all of us who are coming together to serve our students in the gcc a year ago we were in the first full year of the pandemic and we
014were talking about how we were going to continue to need to dream and design adapt and persevere and continue through that loop and it was a very apropos message for that moment a lot of adapting and persevering as we came into this school year that we're in now we had hopes that we would certainly before now be rising above and beyond the pandemic maybe farther than we are but we have been utilizing our motto of curiosity courage and commitment as we're bravely rising and continuing to be gcc strong and i think that we continue to focus around the um way that our staff our students and our community has continued to rise there's great hope with the um notification by the governor and others that the masking in schools will end at midnight march 11th
015and um we're very hopeful while that will not undo the impact of the pandemic it certainly will create a more sense of returning to normal for some of our um individuals in the organization just a reminder that what we're doing today is about vision and it's about action so vision without action is a dream action without vision is just the passing of time and action with vision is about making a positive difference and that's what we're about in the gcc is continually working on how we make a positive difference in the lives of our students in our communities so again to kind of the more official welcome as as madam superintendent said really want to acknowledge any of our staff who are attending any of our public anyone who is listening to our governance and
016the transparency of our governance and our leadership together thank you for being with us today we take our work together seriously um and the purpose and meaning of what we do matters doc mr sample has shared with you a little bit about our norms we're keeping our microphones off unless we're speaking today and we're certainly being led by a number of amazing staff members today i want to affirm everyone who across the next two days is going to be presenting information everyone will be keeping their microphones off while the speaker is presenting and our format continues to be uh zoom as you can see we've got uh quite a bit of material to share and uh staff will continue to support the board in the sharing of that information just a reminder of the goals
017of the retreat it's always about setting strategic direction and having agreement on that direction continuing to work on our relationships and our connections um learning about and practicing best practice governance understanding our vision mission goals and direction for this year and beyond keeping our core commitments and knowing what's important and then also enjoying ourselves along the journey and so a part of that alignment that you saw on the last slide with all those hearts in the shape of the heart is we continue to do our deep work around capturing kids hearts and being a showcase district if you will for capturing kids hearts so one of the things we wanted to do was to start with good things which we know is a key part of what we have done in our process with capturing
018kids hearts jason do you want to address this one yes thank you so good afternoon board really excited again to kind of kick us off with some good things uh on this slide two that we're really uh overly excited about and one i know each of you can't wait to get out to see but we have officially had the plaque installed at the rancho del paso campus and so um the other day dr peterson i was visiting a few of the school campuses and sites and came across this at rancho del paso we also was at one of our other campus where they had a plaque from i believe it was 1969 so i just want you to know that 50 60 70 years down the road people will see this plaque and uh remember
019kind of the group that that brought it all together so that really is something that's very exciting and and happy and uh we will uh figure out a way to get you guys a closer picture uh so you can see this right so just just affirming their their names are on your names are on here so you may not be able to tell that but but this uh clearly states that your role in uh creating this great school so we will we'll send a closer picture of that so congratulations the other thing that we're excited about is we have created a partnership with the yolo county food bank as well as the sacramento area food bank through one of our community engagement specialists david mansuellos who really worked hard and so we brought to our
020students the first ever epic farmer's market and so once a month we have a farmer's market at epoch in west sacramento where students and families and it's open to the community can come and get fresh produce vegetables and it is all free and so all they have to do is bring their bags and go shopping really excited so what you see here was our first event that we held two fridays ago at epic really proud of the work that they're doing out there and really excited about uh taking this to our community our next good thing wow i can't move it is axa our acts are region three uh every student succeeding award we had two awardees this year both from the savas one from sava north uh market and the other one from sava
021sims alicia cunningham a really inspirational student that uh had a really heart heart-tugging story you'll see uh um alina gonzalez that's her and her child there with mr jason uh wasserman uh one of our teachers at salva sims and so we really congratulate both of these students for their overcomer story it really uh to hear their story and and we plan to uh kind of share some more of that information later with the board but to hear their stories and their overcoming really reminds us of the work uh and the reason why we do so we want to congratulate these two they were recognized uh by our uh axa region three and dr mccormick you'll have to remind me what they they get a check so they get some money for something they do they
022each get a little uh memento that they can use to support next steps for them all right so thank you and then finally uh we're highlighting gis here but all across the uh entire gcc we were celebrating kindness and uh i probably could have put up some pictures of the uh read across america uh week also so the last few weeks we've been really uh celebrating kindness gis had a kindness uh day and a kindness poster contest and had a chance again to be on their campus last week walking through with dr peterson and seeing uh kind of their their passion in their hearts so those are some good things some wonderful things that are happening at each of our campuses or a few of our campuses dr peterson thank you so much mr sample
023and um really want to be sure that the board continues to see while there are hard things and tough times there's a lot of amazing things happening on our campuses i know you may be disappointed that you have not across the last two years been able to be on campuses as much so we're bringing it to you so that you can continue to see and be a part of the great things our sites are doing so thank you mr sample for bringing that for us okay this is our agenda for today uh and tomorrow actually but um you can see today we're going to talk some up next about goals and our goals update for this year as well as our diversity equity and inclusion update we're going to talk a bit about the annual
024forms the board signs and agrees with and go across the governor's january budget proposal our special funds on how they're being spent the enrollment in ada over time our multi-year projections our proposal to increase the salary for our amazing staff and then we have a closed session item and that will be our agenda for today on tomorrow we're going to go into covid and it's impacts and we're going to talk a little bit about the legislative and legal update there's a lot of things to be talking about there we're going to go revisit the reserve guidelines that we came to an agreement on two years ago three years ago and i give you a facilities update as we always do talk about elap which i will at some point let someone else explain all these
025acronyms but there's a lot more acronyms this year i will tell you that ed services has a number of updates under that umbrella we're going to talk a little bit about what's happening in the gcc for career technical ed international baccalaureate schools as well as our special ed program we're going to update you upon your request on some of our contracts and consultants and the outcomes from the work that they're doing with us revisit our strategic plan work provide the board with the annual best practice governance training and review our self-evaluation process for the board to confirm how the board wants to move forward with that as well as our regular business items so two very busy days of a lot of really important work so i want to say kind of have your oxygen
026mask ready and put your seat belt on so here we go all right jason sample our deputy superintendent and dr christine mccormick will start us out on our agenda and talk about our goals update as well as our diversity equity and inclusion update jason and christine all right thank you dr peterson so here's what's interesting i know we're trying something new i can advance i i don't seem to have an option to give you back control but i if you want to just tell me i will advance for you all right you tell me tell me what yeah did you get it back i got it back all right there you go all right so uh we first off kind of want to start off by bringing us back to our blueprint for excellence as
027you know board we approve this or you approve this excuse me during your fall retreat in which feedback and input was given from our staff our administrators our foundation our community business advisory council our parent groups and what we're reporting on is just kind of how we're doing in terms of our goals and our outcomes for the year so with that being said dr mccormick and you have control oh well look at that how exciting i love technology when it works so great so i am looking forward to giving you some progress towards those goals that we identified in the blueprint so let's begin our journey here so one of the first was around student-centered learning so um went to each of our sites and had them identify how they felt they were making progress
028towards this you'll see lots of things here around improving technology really integrating students back to campus some great new partnerships with the sacramento youth center adding some components into math curriculum we're really kicking off avid which is advancement via independent individual determination program at futures and then looking at how we can support distance learning with some coaching cycles with some very specific work for our teachers as we move into learning recovery and our transition back to our distance learning into full on classroom time how do we best support our students that may have had gaps we introduced the technology tools in iready which are really being used across the gcc some are using them specifically to support targeted intervention with as you'll see with futures that just-in-time intervention with epic hla is integrating them as
029well as gis into how they develop and design their tiered intervention programs coa has built an entire data dashboard that their wasp committee actually really commented on how useful it was for them to see the depth that they are using this new data to be able to support students cccs has an overarching response to intervention component that includes not only the academics but the social emotional learning and then sava has really made a philosophy shift about how they can help their students understand that earning credits yes is important but what are you learning in that process when we look at supporting student achievement and the goals oh there it goes um we have lots of different things we're doing here uh you'll see i ready new math curriculum um a lot of focus with our
030coherence work around math outcomes epic is our only school that's in comprehensive support and improvement so they're really aligning their plan around those inquiry cycles that they developed in coherence and improving those dashboard outcomes we've added some facility space in our sava programs and then hla is working diligently towards their pyp authorization for ib we can't do any of this without making sure that we're connecting with our community our parents and our caregivers and slides are moving on their own this is very exciting all right i'm gonna just leave things alone hopefully they'll stay here but lots of great things to connect um our families to our campuses you'll see a couple different uh carnival activities that you have and i think we could add here for epic their farmers market as well um community
031partnerships with college fairs really broadening what our engagement looks like across the board to our communities and families lots of creative virtual parent nights just so many different ways that our schools are really looking at bringing the community in even in a time when we couldn't bring people on campus and then the aces program at hla has gone through quite a restructure to make sure that our parents and caregivers are getting the support they need to support their students we've made some great curriculum component updates and upgrades even within a pandemic around english learners definitely around making sure that we're adding some rigorous electives um lots of math curriculum and then um many much work around problem-based learning for middle school the middle school program at sava as we look at our school cultures and
032environments again really aligning to how do we best support our students that are coming back to us moving away from that virtual environment back to being on campus and having components of integration around social emotional learning character education really identifying challenges for students components of mindfulness how do we make sure our parents understand the importance of the having their child at school which is help to reduce our chronic absenteeism looking at systems for coherence and equity and access and then bringing our student voice into the conversation on our on our campuses to make sure that we are ensuring that students are in an environment that they want to learn in as well college career readiness is not just something we focus on for our high school programs but we're seeing that across the board within
033the gcc with inquiry-based items lots of hands-on learning really looking at expanding and growing cte facilities and pathways and as well as how can we integrate into our after school programs some different ways to help our students understand what else there is beyond their time even in elementary and middle school and we can't do any of this work by making sure that we are supporting training and hiring staff whether it's early literacy block grant training making sure that we're connecting staff and taking best practices across schools providing learning specifically around curriculum or equity improving our ib and english learner programs making sure that for our programs that have um students that are coming to them that have not had a success before that we are addressing some of those needs and then with that avid
034implementation at futures there is quite a large training component that comes along with that which continues to grow our staff and their ability to serve students at all of our schools so another main portion of our blueprint for excellence was our work around diversity equity inclusion dr mccormick i'm going to ask you to just advance my slides so in addition to our core commitments our goals and uh 2021-22 goals was also our strategic plan for diversity equity and inclusion uh later on in our report out tomorrow around our contracts and consultants we'll talk a little bit about the work that we did with hanover research around our equity work this year as well as some equity work that we did uh directly targeted at some of our school campuses which we'll share with now next
035slide so this year in the gcc we focused uh out of all of our goals on goal number two which really was to reduce the opportunity gap for structurally disadvantaged students and so each of our schools uh was very intentional about working towards this goal within our equity plan so that we're all working on the same thing and so dr mccormick is going to walk us through what some of our schools did in terms of that work so when our schools got together our administrators got together this summer with their retreat we asked them to identify three actions and then we've monitored those actions with them with some check-in points to make sure that the steps that they put in place to achieve those actions were moving forward and then reflecting on what was working
036and what they needed to refocus on so many of our schools will have overarching themes and some will have very specific actions that are sort of three different directions so if you look here with our cccs main campus not only have they put together sel care team that connects very much with the work they did around their ckh recharge but then they also really looked at how are they supporting our english learners to ensure they have the appropriate supports in place and building out that program they have had an increase in english learner students and making sure that they have systems for that is very much part of the work that they have focused on around equity for our k-8 campus because they received the early literacy block grant there was many components of that
037grant that really caused them to do some root cause analysis around equity and access for all their students which has they have transferred that grant is a tk3 grant but they have really embedded all the way across the ka campus with their rti interventions as well as their again new english learners as something new that we had not seen a large number of with our cccs schools before so really making sure that they are providing equitable access to content for all the students that come on campus as we look to community outreach academy they as i mentioned before as they were complimented on in their wasp process they have done lots of work around data being able to really dig into that root cause analysis of where there may be in equities on their campus
038starting with that i ready assessment looking at their student study team process to make sure they're identifying the need for early intervention early and then revisiting it often for students and also making sure that they are not missing an opportunity to support a student because they don't have access to technology or the internet at home so theirs was an overarching focus over the campuses to look at that data and really spend time digging deeper than they ever have before to ensure that every student has what they need to learn epic as well looked at i ready looking at those data components realized that they needed to add some additional support for their english learner newcomers so they moved to a process with imagine learning and then because they received the after school program grant for
039the first time being able to really add elements to their after school program to provide students an opportunity to continue to learn and to have access to different electives that they may not have had access to during the school day but also making sure that they're providing interventions not only during the day but additional supports before and after school for students and families as we move to futures i've talked several times about their avid implementation that has many many data components that they will continue to research develop and analyze that will allow them to look at their school and ensure that they are being inclusive and providing equitable access which goes down to a master schedule on a high school campus making sure that there aren't barriers for students that are unable to take higher
040level courses because they're missing an opportunity in the master schedule because it's a singleton or they don't have the appropriate interventions prior so that is um one component of the work they're doing and that has allowed them to really look at not only the 40 000 foot view on futures but digging and spending more time down at that deep data analysis component using iready using common assessments that were developed through their coherence work to ensure that they are giving every student the opportunity they need or providing them the tools they need to be successful gis also really took advantage of that i ready data analysis as well as a new math curriculum that was aligned to the iready ireti math components they have taken all that intervention work that data analysis designed and built out
041an intervention program to support students and then really to take in the lead on academic conferences so there's not a just a single time when they're looking at student achievement but a broad opportunity to have teachers staff students and parents collaborate and have conversation about how we're ensuring that students have access to what they need at hla more work around root cause analysis whether it be specific around disciplined data and what they can do to decrease suspensions and allow students to have regular access to to their teachers or chronic absenteeism how are they making sure that the students are on campus to get the learning they need and then as i mentioned in their goals they have had quite a broad student agency initiative running focus groups having um lunch conversations with small groups of
042students just even informal conversations across campus and then some very targeted work in classrooms so they are making sure to hear student voices for our sava programs adding uh some conversation that may not have been intentional before about student credit progress adding to that quarterly grad checks and then really as an entire sava team how are they looking at student engagement going back to the goal they had about moving from earning just earning credits to graduate to really making sure that students are learning and getting the building blocks they need to ensure that they can take that next step once they get that high school diploma and that is the end of our update we'll be happy to take any questions yeah any questions madam president or board in relation to the goals update or
043the diversity equity and inclusion update um i'm scanning i don't see any hands so i think we must be we must have wowed them uh mr sample and miss dr dr mccormick we must have wowed them with the great work i see mark anderson's hand is raised i am loud but uh you know we've one question regarding the math math has always been a uh an issue for gcc as far as uh some of our empirical data that we have how do you feel we're doing with these programs that we put in place at the schools are we seeing improvement you know it's just a general question we continue to need to do more specific work around mathematics i think we have made a lot of progress and not having um those sort of uh
044benchmark casp assessments um but if you look at our data specifically around i ready we are seeing growth and that growth is indicating that we will see that same trajectory in our casp testing this year um tomorrow when we review some of our contracts that we have i look forward to filling you in on the specifics we're doing around math and some really exciting work that we have seen that started honestly as something we were doing around math thinking classrooms that has really broadened into a lot of subject areas so we'll talk a little bit more tomorrow but yes i think we're making some movement and dr mccormick if i could clarify do we not see the same trends across the state in terms of mathematics okay so i mean it is our area focus
045it's everyone around us area of focus i do want to really affirm dr mccormick and dr heather gold um her director of academics and they've been working really hard with our site principles and our sites on this and i really appreciate your your attention to this and yeah we're looking forward to seeing some other data on it as well so so thank you mark any other board members with questions um dr mccormick could you talk a little bit more about the avid program and the training what are the acronyms please sure so avid is advancement via individual determination it is a nationwide program to support it actually could start in junior high we specifically have it in high school the futures team came to their budget meetings and their local control accountability plan meetings saying
046they wanted to implement it so it's intense training for administrators and teachers there are a variety of strategies to help engage students futures has done some work around common avid strategies across campus an example that you might have seen would be cornell notes is an avid strategy being able to have a regular sort of systematic process for students to take notes there is also as they continue to learn more and go move from this initial year of training into more subject and content specific training the teachers will get more and more strategies that will help provide student voice and choice in the classroom and really allow students who may not um it started as a program for first time uh college students in a family that's really been the focus but it has grown uh
047sort of nationwide into a process to provide strategies to help students come and learn in a way that best meets their needs so they're they're just beginning the journey just doing their first round of data and uh they're really looking forward to the next step as they learn more okay thank you this is harry i have of course yes carrie go ahead uh number one uh the math is something that i was having a few little problems myself with helping my grandson and uh i can see why because they have them dealing with triangles rectangles and all this you know geometry already and i'm looking at this you know what is the square over here what's uh radius and all these things and i'm saying wow second grade so i can see some of that
048the other thing is the suspension an hla i know a program that we had years ago called conflict managers where we had students deal with conflicts of other students and they would have to go before a committee of their own peers and we used the kids that was getting kicked out and being suspension being suspended as managers and we did some great things with that so that's something i would tell them to take a look at thank you harry we appreciate your input and we appreciate your help with your second graders geometry as well so um you are absolutely right in your observation that from the time you went to school and even the time i went to school and even the time these babies jason and christine went to school the curriculum has been
049pushed down farther and farther in terms of rigor so your your observation is absolutely accurate so thank you for that any other board members else will move on to the next item just kind of monitoring i don't see anything all right so we're going to move on to our next item which as i understand it is annual forms jason i believe uh annual forms is going to be you and miss melissa that is correct so uh oh all right dr pierce you have to advance me i'm sitting here i'm like go go go i just didn't know if you wanted to click on something or or what so here you go i i will be your clicker i will be your clicker i can do that uh all right so uh our annual forms uh
050melissa and i would like to just kind of take a few minutes to cover the annual forms for the board you're going to receive digitally what we give you every year which is our board binder and this year you'll get it in a digital format as always the board binder contains a number of items the first one is kind of what's our mission vision goals um and core commitments all of those items are contained in our blueprint starting on page three of your board binder when you receive it uh and so we this year just decided to put the blueprint in because that is the structure that is kind of our direction that we're going in you'll see on page 31 kind of again a the job description for the board and this is the
051job description that uh each of you are fairly familiar with it's something that you created many years ago to say this is kind of the job expectation for a board member of gateway community charters that you would like to have and so that item will be there just again to remind uh each of us of kind of the role on page 35 you'll come across the statement of values and code of ethics again this was a board adopted item that you adopted to say these are the values that you have for the organization as well as the code of ethics that has board members you want to follow and and employ that then leads us to the board member agreement that is on page 39 this is an annual agreement you'll receive this you'll sign
052it it's also signed by the board chair and that's also just kind of kept in the board's files to say you know this is my agreement as a board member of what i want to to do how i want to support the organization how i want to support our students and our staff and so this should look very uh similar to exactly how it's been uh for the previous years conflict of interest uh you know one of the things that we have always as an organization practice is very transparency as well as being an organization that is a best practice and so uh we have always held a conflict of interest policy on page 44 of your binder when you receive it uh you will notice it's the same policy that we've had and as
053a board and as well as key staff or key employees we sign and we uh go through and we check usually if we have any conflicts um traditionally uh you've never had any conflicts with uh within business practices and so it's usually a fairly easy form to fill out uh which leads us then to our form 700 it's that time of year again we're elected as well as officials who are on governance boards will submit their annual form 700 and traditionally board you have always been able to have no reportable uh instance and it's usually the short form versus all the additional schedules and so uh you'll receive this item where you'll sign it and submit this back to melissa demarco who will register that as received on page 70 is the board confidentiality and
054again this is just a form that says that as a board one of your governing practices is to carry forth confidentiality confidentiality of personnel matters confidentiality of organizational plans and so this is just codifying your commitment to keep the matters of the organization confidential and so again that is something that you have signed uh in the past and uh it's in your theme uh page 71 when dr peterson i was going through this she said it always changes don't we and so you will see your board dates yes they are changes but at the beginning of the year you do approve your your board calendar for the year um and again we do make adjustments and changes but this should be something that you have already seen again it's just in your binder as one
055of the tabs that you usually will keep here's the board calendar uh i won't bore you with the details of the agenda online format melissa did you want to share anything about uh the agenda online other than you have access uh most of you uh do know how to get into the gamut system uh and we also usually will share uh the entire packet with you via pdf uh for your ease of reading your uh agenda binder but should you so choose in your binder are the instructions of how to get through the california school board association's gamut or agenda online platform page 75 will include your latest bylaws as you may remember the board updated your bylaws on may the 21st 2021 which was a very minor adjustment that we did to be able
056to claim our tax exemption uh for uh our uh rancho del paso property and so you have in your binder uh kind of the latest copy of that uh bylaws that is there and then page 89 is just kind of our function chart um by no way is this everything that happens in the gcc but it's a summary of kind of our various roles and responsibilities and areas that we work to support our students our families and our staff and so that is page 89. with that being said i will answer any questions and melissa will share with you what you're going to receive in the mail and the process to return that so melissa so sorry um so i'm going to digitally send you this packet so that you guys can go over and
057everything i have um probably a feeling that everyone's going to want a physical copy of it so you guys can mail back those uh annual forms to me so we'll make sure that we send out on friday your actual annual board handbook with a um posted envelope so you can return those annual forms back over to us um if there's any questions feel free to reach out to eno or myself and we'll be able to help you all right yes it was a little difficult hearing i had trouble hearing some of what melissa was saying uh on form 17 will you fill out melissa most of the information for the board members and all of that and then they attempt to sign i think i can provide you last year's copy so that you guys
058have that at hand i think legally i'm not allowed to fill it out for you but i'm happy to supply last year's copy so that you guys know what you did last year okay good and and as she was saying i agree melissa for some reason it's a little hard clarity wise it's feeling a little bit um muddy your sound but what she was saying um miss campbell and board is that as you get the forms if you have any questions you can call her and she will assist you in the filling out of forms great great thank you okay are there any questions about our forums and again uh this is the highest level of best practice and transparency and um we want to thank the board for your continued commitment to that area
059and we appreciate that okay all right peterson yes thank you so much um i have always been grateful to this board for willing to uh being willing to go above and beyond uh what is the minimal in order to be of the highest integrity what we're going to do at this point is we are going to take a quick um 15-minute break um it's built into our schedule two 15-minute breaks today just so those of you that are wondering about taking care of your needs so it is right now according to my watch one o'clock so we will go go dark if you will stay on do not sign off but you can turn off your sound turn off your video and we're going to take a 15 minute break and then be back together
060again at 115 mr sample anything i need to say direction wise other than that uh no other direction we'll i need to just go dark but yes we're fine 15 minutes we will be back together uh all right i do believe we are back kind of checking to see if madam president and mr vice president are back with us mr vice presidents here you have me locked out you're locked out well it says the video is um under your control oh no okay very good can you hear me okay we can hear we can hear you and see you i just want to be clear for the world at large since we are still being recorded i had no control i never have any control and i'm sure it was a technical glitch of some
061kind but you are you are being seen and heard so i think you're fine yeah i am i am in a different place so i've had a few technical issues so hopefully i will have them worked out at this point we we are hopeful as well so uh so thank you board and glad to have everyone back from their break um we are moving into a very big and important chunk of our um retreat for today and that is kind of the um the the chief business official show if you will we're going to hear about the governor's january budget and how that affects the gcc remember that the governor's january budget is a proposal it's it's not yet affirmed right we still have a may revision and then we have an adoption so some
062of this may change but this is our best understanding from what's available at this time and then uh miss omayra from there is going to go into our multi-year projections by school to help the board understand where we are looking forward by school site and then jason is going to support the board by discussing what we are proposing for salary increases for our amazing staff and then we'll also take a look at enrollment in ada over time as well as another look at our special funds because there are so many special funds and uh what what have we received what are we proposed to receive you know how those things are progressing forward so that's a whole lot of in-depth information and uh most of it uh is is miss o'myrah our cbo uh but
063some of that is also jason sample so with that i'm gonna turn it over to miss omyra good afternoon uh governing board board president superintendent and colleague cabinet colleagues um is there a way i can get control of the slides jason yes you should have it uh i don't oh we do i think you did yeah perfect okay so um i'm gonna go over quite a bit of information so um we'll go ahead and get started with the governor's january budget which took uh place mid-january i'll go ahead and just get started so some of the topics we'll cover is the california's economy right now the lcf the stirs and pers increases and then other federal and state funding for k-12 went too far okay this is a loaded uh slide but um i'll go
064over some of the main things that are happening positively in the economy is that we see significant increases for personal income tax and sales tax two of the three big taxes the other one is corporate so these uh have shown an increase therefore the california general fund surplus is 45.7 billion and 16.1 billion will be coming to education um the governor reflects significant reserves also known as the rainy day fund so that's uh good for for education some of the uh negative or uncertainties that we have with the economy is obviously the cova 19 virus is also causing inflation and we're seeing hikes in the stock market we're also seeing housing prices increase by 18.5 percent um single family home medium right now is 782 000 so that's uh very unaffordable for a lot of
065families miss o'myrah if i could also insert for the board's sake that the january's governor's budget proposal was also pre-war in the in ukraine and while we didn't make note of that in our presentation as many of you are aware there um are many uncertainties about how that may affect even what we're presenting to you today but we are presenting our very best understanding at this time so thank you dr peterson here's some of the uh economic outlook so the gross domestic product is at an all-time high slowly dwindling down um in the future years same with inflation you see it's at a 5.8 which is super high um unemployment rate right now reaches 3.4 by the end of 2022 so these are just some some factors that are important to take into consideration when
066looking at education and the economy here's the inflation over a 12 month period so you can see here it's been super high compared to 2015 and up so we're at seven percent currently which is really impacting the cost of goods and services right now oh some popped up is that on my screen or somebody else's screen ah there we go i think it skipped a slide i don't have control of the slides anymore melissa jason it says you have control we'll stop control and we'll give it again thank you okay nothing i i think we are looking at something slightly different mr sample just so that you know previously we were looking at just the slides now we're seeing your entire desktop yes i can also share if that's easier it's okay at the board
067can be patient with our technology they understand so we will just share it again we probably inadvertently pushed a button we shouldn't have pushed like all things technology are so mr sample will work to get that back up for you this is the same experience board that our teachers went through during the pandemic about how how to uh you know teach remotely and uh how to use the technology in the in the correct ways so if you'll give us just a moment in your patience we will for sure find our way through see if you can't tell what jason's doing is putting up a white flag to melissa saying melissa come tell me what went wrong and so they are they are troubleshooting at this time okay i could share jason if if you're okay
068with that i have the duck jason's jason's handling there you go now it is it is viewed in the way that we were viewing it but which slide were you on miss uh you got to go back a couple slides so i'll let you know just let me see if i have access i don't have access yet it was on the 98 there that's where i'm at okay do i have controls yes i do thank you sorry about that so uh resuming after the inflation uh conversation we'll start talking about the uh prop 98 and looking at k-12 education like i mentioned earlier we have a 16.1 billion in new revenues and the governor is planning to spend that heavily on one-time uh restricted investments so i'll talk a little bit more about those in
069our stature statutory cola is 5.33 which is higher than last year okay something's popping up again am i the only one that's seen that on my screen no we are also seeing it and i am not sure why so jason we're back to seeing your entire um computer screen instead of just the powerpoint yeah it might be easier for myra at this point to go ahead and share first yeah because for whatever reason when you're advancing it's coming up to some kind of present review screen okay so can you stop sharing then jason so that she can okay do i have access to sure yep okay so can you guys see my screen yes yes yes we can yes we can see it okay we were here on this slide okay hopefully we don't have
070any more technical issues so here's your 2122 base [Music] ada per ada award this is your 5.33 cola per student and this will be the 2223 base grant so this is how many we're getting how much we're getting per student per ada and then this is great span adjustment that's what the gsa stands for so we get 886 for k3 and we get 912 um we get 268 for uh grades 912. and that gives us these uh final numbers where the lcff calculator uh picks up uh those numbers and then we also get upp and concentration dollars they have remained um at 65 percent concentration which is the 20 additional so that's continuing for the 22-23 year as far as the january update uh some other factors that are going to be impacting us next
071year is the uh stirs and purr so it's gone up from 1692 percent to 19.10 percent and uh pers is going up 20 from 22.91 to 26.10 so we're seeing significant changes um from the initial enacted budget uh where they didn't think it was changing a whole lot it's um going up unemployment is going to stay at a 0.5 for the next year and then it will drop back down so you'll see it kind of flatten back out to what it was before colas are at a higher level like i mentioned earlier um so you'll see that the cola will kind of dwindle down back to its normal three percent in the future years and then another thing to note in this governor's budget meeting in january or update was that there's not going to
072be a relief like there was for prior years for the stirs and purse mandatories so we're hopefully going to get more news of that in may but as as of the january update there's no relief for those so i want to talk about the ada cliff and the enrollment so we're seeing that um so here's the school districts and this is from school services um it's showing that in the 2122 year we're seeing a drop of 9.23 percent from just standard trends of 88 changes and we're seeing that also in charter schools so which means that we're seeing a lower percentage enrollment to ada right and i'll show you that and i'll um illustrate that when we're looking at the enrollment in 88 in our current schools so so enrollment's declining um as well as
073the ada to enrollment like i said so we're probably losing a lot of um students out of state uh maybe to non-classroom or homeschooling so um that's that's what's happening here and it's statewide okay i'm going to talk a little bit about federal and state funding that was reviewed in the governor's update so um like you'll see later on in the uh retreat we'll dr mccormick we'll talk more about the elo p program and this is the acronym elop so it's expanded learning opportunity program that offers before and after school intercession education for our students so this is going to be ongoing and also a combination of one time so there is a one-time increase just just the after-school program which is a different program this is an existing program that we already have and
074there also be a one-time infrastructure for the expanded uh learning opportunity program and like i said she'll probably oh that's that's here i'm sorry about that hold on hopefully we're not on fire i don't smell smoke i don't think anything bad is happening so some sort of alarm mr sample do you want to check on that for us sure yeah if you'll excuse me again i want to thank the board for your patience and the public as well these things happen when you're spread out across an entire office each in our computers managing our zoom world sometimes things happen i'm sure that mr sample will come back and update us as to what is happening sorry about that um miss omayra um are you back on i'm back on the alarms are off i'm so
075sorry about that okay do uh uh do we know what happened uh yeah i'm at home and the alarms went off somebody's cooking downstairs and all right sounds like a plan we understand all right go ahead and move forward do your presentation sorry about that okay another of the programs that were uh conversed in the governor's uh update was the universal transitional kindergarten as you know they're we're starting to offer four-year-olds um transitional kindergarten and it's going to be a four-year phase-in so for 21-22 the dates for the fifth birthday september 2nd through december 2nd so we'll be offering it to these kiddos and then in the following year it's going to move on to september to february and it'll get extended until offering is available for all four-year-olds it's also um going to have
076lower class uh classroom ratios than the kindergarten groups there's also talk about early literacy one-time money we still don't know how that's going to come into the leas but we are expecting to receive some of these funds because it's for high needs schools and we're high upping concentration therefore um i anticipate that we'll be getting some money for early literacy to help with coaching and reading specialists um they were also conversations regarding multilingual schools and classroom libraries monies so we're excited to see how that transitions out to our lease in the future we also have a career pathway program one-time money that's coming down this seems to be an every year thing where we get one-time money for cte programs we currently this year have about 1.8 million dollars worth of cte programs that mr
077mori elliott manages so these are some of the the focuses that the the state wants to focus technology healthcare education and climate-related fields as they're seeing um gaps in those uh fields so super excited dual enrollment one time this is money that will allow students to take classes that will count towards high school graduation and college credits we still don't know exactly how this will be rolled out but there will be more information most likely in the may revise the substitute flexibility will continue to expand will extend allowing substitute teachers to teach 60 million cumulative days for one assignment so that's something that's continuing uh realizing that there's a shortage in teachers currently we also have the student nutrition universal meals which requires us to do two free meals per day to any student who
078requests a meal and we're currently there's a 450 million dollar one time for the state for kitchen infrastructure and equipment we're working with twin reverse partnership partnership partner sure i can't even say that we're partnering with uh twin rivers to be able to access some of those funds and work collaboratively with them on that we're also seeing additional funding for a special education looking at the base rate going from 820 per 88 to 715 for ada we're also they're also going to increase the cola buff by 5.33 which is something that they haven't done historically so they're also increasing the base grant amounts for special education and then summary and next steps we are working um to implement right after second interim the adopted budget work prep work so we'll be working collaboratively with sites
079in terms of looking at their lcap their actions their goals um how to best serve students and making sure that there's um you know that the money is utilized in the best way and then we'll also have more information at the governor's maid revise do you guys have any questions so just just being clear for the board that presentation was specific to the january governor's budget proposal you still have much more information you're going to share with them so questions that you have are that we'd like the board to direct our directly to the january um governor's budget proposal information is shared just to do that i think jack has a comment mr turner yes i appreciate the update and and it was very very informative thank you i i'm interested well first i don't
080know who comes up with the acronyms but e-lop we have a whole new program here that's somehow we can put into our vocabulary but the next point is on the declining enrollment statewide although the census shows that the california population is somewhat stagnated that still doesn't you know the decline in the student population the students are out there somewhere i really believe that's something that you know we really need to look at uh i i'm not sure how we identify it or what sort of approach we can take but those students still are there in california and if they're not in the traditional k-12 operation or the charter schools they're somewhere um and i'm not sure you know i'm sure finer minds than mine could probably identify where they are yeah yeah mr turner if
081i could address that i would i would say you are you're correct and but all we really have is anecdotal information so um a lot of parents have chosen to keep their young children home to not have them be either be exposed or to have their first school experience be a masking experience that's anecdotally what we're hearing the superintendents across the state are sharing that a great deal of the student loss is at the young level but we we agree there is not a lot of data out there the stagnation is there there is some moving to other states best based on political and other interest but not to the degree that we're seeing the loss of students so we will continue to reach out i think it will be very curious jack across the
082state to see what happens as the masking mandate goes away and hopefully stays away does that in fact bring a number of those students back into the system yeah thank you i i think as we'll come back and be revisiting this because that as you know uh growth is good and decline is really very devastating uh to an educational organization thank you yeah i think the state is also uh monitoring it very closely to see what's going on statewide because we're seeing this across the state different districts and and charters are being affected by this well that reminds me another related question do you have any information of when the when the legislature is going to to do away with the hold harmless on districts because that's going to have a tremendous impact on the
083educational segment once they stop funding students that aren't there right the um tomorrow we have a legal and legislative update that jason will be providing to update you on some various bills that are still under consideration some of which are a bit of a soft landing in that area so we'll hear more from him tomorrow the other thing that i would bring up here in terms of enrollment and declining enrollment we do believe with the amount of war and unrest in the slavic nations that we're going to see a lot more immigration and more to our area and certainly our director of government and parent relations mr tara cough has been on top of this but i would not be surprised if we don't find ourselves serving uh a number of students and families uh
084in the near future uh in relation to those that are um immigrating here from the uh war uh if you will but we'll continue to update you on that as well i had just one question um i was looking at the ada that is proposed to increase and i wanted to ask amari where are we in terms of numbers within the state are we still at 45 are we still at 50 or are we moving upward can you be more specific 45 or 50 in the number in terms of the number with the ada 8000 and something or i'm still not getting it eight thousand and something forty fifty whatever ada per student um are you talking about this slide yes that's the one i'm talking about so where are we um statewide we're still
085pretty um on the lower end on the lower end that's what i wanted to know if we're still on the lower end uh in terms of at one time we were 50th in the state oh you mean you mean in the united states how does california fit in the ranking of education funding in the united states i we don't have that in our presentation miss lilly but we can certainly research how these various increases may be affecting that status but you're right we've always been very near the bottom uh for sure what we presented today what miss o'meara are presenting today is is about you know the proposed budget under the january governor's budget proposal but it does not compare uh to what the rest of the states are doing or have done or where
086we stand with them just just so that we know we had some increments where if i'm moving up that was all i do not but i commit to staff finding out for you okay thank you okay um and we're definitely going to move into our next presentation which is um is our next presentation the special funds presentation okay yes so uh go ahead ms o'myara all right hopefully this one will go a little bit smoother than the last one okay special funds so i'm going to talk a lot about one-time funding and um kind of where the funds of that 16.1 million are going towards so you'll be able to see um kind of materialize that 16.1 and how it impacts our lease so we're getting the uh elop or expanded learning opportunity program and
087you'll see there's another acronym called elog not to confuse the two so this one is for classroom-based k-6 expanded after school and summer school for a high needs and intercession education and we're receiving 1170 per upp ada so that's our unduplicated upp is for unduplicated people percentage so these are our um el free and reduced homeless so these are those population and then uh each site is getting a minimum of 50 000 and we are to use those funds by 6 30 20 23 and i won't go through the awards you can see those numbers on each of the pages so i'll continue the universal pre-kindergarten planning and implementation grant is uh to offer the four-year-olds um early education the plan must be adopted before june 30th of this year and the funds must be
088used the first phase of funding must be used by 6 30 of 2024. we're expecting that this will be ongoing this is just planning um and implementation money so these are uh what we were awarded in total for the sites that will be implementing this program it's 348 000 um additional funds pending budget trailer bill so this is an ongoing program that um they're planning to kind of phase in so we expect ongoing funds for this special education learning recovery plan we applied for these funds and this is for um just learning recovery for our students with disabilities the funds must be spent by 6 30 2023 it requires a one-to-one match and our award in total is 361 and you can kind of see how much each of our sites are getting for this
089in our special education we we already have um you know our federal and our state funding so this is in addition to that so educator effectiveness is for uh professional learning for our certificated and classified so workshops conferences any type of pd that we see important for them to be part of this is what this money is for and that is to be used before 6 30 of 2026 and there's 1.2 million in funds for our different leas i'll take a little bit of time just so you guys can see the the different award amounts before i move on to the next slide okay a3g completion improvement graft this is uh to help students uh have the a3g course requirements to be able to attend uh four-year universities each site will get a minimum of
090seventy five thousand we are expecting to see money for cccf's futures and the savas uh based on the awards gonna be based on the 2021 upp amounts for the 912 great span and that comes out of your calpads reporting and the awards were posted yesterday so we are expecting to hopefully get more information on that um and this is the other acronym e-log expanded learning opportunities grant and this is to be used for learning recovery extending instructional time integrating student supports to address other barriers to learning support for credit deficiencies additional academic services and professional development so these monies must be spent by 6 30 of and we have about 3.8 million awarded some of it was spent last year so technically this year we have 3.7 to spend so some of these are multi-year
091uh grants that you can spend you know over the course of the year so um if we spend some monies last year the carryover is our current year uh availability to spend okay the multi-tiered system of support is a program that brings together the response of instructional and intervention instruction and intervention which um dr mccormick talked about earlier uh some of our sites are working on the rtl um responsive instruction and intervention and then it also combines the work of positive behavior interventions and supports and aligns those supports to serve the whole student so that's what this funding is for it's a competitive grant with uh orange i think i believe it's orange county department of ed and it aligns with the high unduplicated student population so currently we have an award of 480 000
092and that's estimated to support all sites so it's a built as a consortium so we applied as a consortium so the 480s for all our sites okay in-person instruction is for the purpose uh consistent with providing in-person instruction so this kind of came out when schools were remote and you know trying to get um teachers and students to come back and this money was for that we had to implement returning back to school at a certain time frame we met that we so we received the four the 1.4 million dollars that must be spent by 9 30 of 2024. okay the food service infrastructure ground so leas participating in national school lunch uh breakfast and lunch will be receiving these fundings and like i mentioned before we're partnering with twin rivers to access these funds
093so we will be working collaboratively to see how how we can you know be able to access and and for them to support us in this in this component the american rescue plan for homeless children and youth so we we applied for these funds to be used on tutoring supplemental instruction and enrich education services including needs and eligibility for programs and services for our homeless population it must be spent by 9 30 of 2024 and it was awarded their small amounts but i'm sure that these dollars are very valuable to our homeless youth so 20 000. okay learning loss mitigation so this is an award that was given to us um in prior year and so it's a three component grant it was due as a response to covert extending the instructional time for students
094additional core academic for students integrated services and support teaching and learning so technology mental health services professional development student nutrition anything that's addressing the health and safety of our students so the corona relief funds which were nicknamed the crf funds expired on 531 just a reminder of you know kind of what all this one-time money we received there was 3.4 that was received and we completely expended it last year so nothing was returned to the state and then we also had the state learning loss mitigation funds that expired last year um 6 30 20 21 and we were awarded 466 000 and that was also completely expended so nothing went back to the state and then uh we currently still have um some funds that carried over this year the governor's emergency education relief also
095known as the gear fund not expired or is expiring on 9 30 2022 and we spent about 25 000 so we still have 54 000 this year that carried over for those three sites so just kind of keeping you in the loop of what's been spent and kind of where we're at with this one-time funding so now we're going to go on to the esr funding this was a also a direct result of the pandemic to use for ppe addressing learning laws summer school extended learning technology so we completely spent down ser one as of february 2022 our director uh valerie rogers completed that reporting we had 257 thousand 000 in carryover a lot of it was spent last year but we have completely spent it down and nothing was returned to the state sr2
096so now we're going into so there's actually three us or one s or two and s or three so uh same allowable uses as zester one is just additional funding must be spent by um september 30th of the following year 2023 we were awarded 5.6 so as you can see the numbers just continue to get higher so sr1 was 1.3 and we see sr2 is 5.6 and then you'll see sr3 is actually almost double as uh our carryover was 4.6 we did spend about a million dollars in the prior year uh we've spent down so far to date 3.1 and we're expecting that this will be completely spent by the end of this year okay so3 like i said doubled so there's your 5.6 in sr2 sr3 is 10.1 million so uh must be spent
097by 9 30 so they give you an additional year every esser award that we get and this is primarily what's going to fund our one-time activities for the following year year and a half okay esther 3 has a second component of learning law so this one has to be specific to student needs and student instruction it also has allowable same as the allowable uses for for us or one but it's more targeted to the student instruction component of it and this was a 2.5 um million dollars and you can see how that's spread out through our sites here's a summary of our rewards and year to date so you see the program titles on the left hand side when they have to be spent by how much each site received this current year uh the
098awards in total what's expended year to date so i want you to focus on the on the components the 27.4 million is what we receive we've spent to date as of when i ran this 7.5 so we're pretty we were pretty close to half the year when we did this so i'm anticipating we'll probably spend another amount probably about the same so we'll be about 15 000 spent and then this will probably go down to about 12 at the end of the year so kind of shows you what we've spent down where we have balances so here's the learning uh the three grants that i talked about earlier the esr1 being spent down so you can kind of see where we have funds and how much we've spent so far and that's it that's the
099end of that presentation if you have any questions be happy to answer any questions you have yes jack again uh thank you for the information and i'm glad you're having to keep track of all those special funds where each school because i like i can tell you it's monumental so thank you to you and your staff and i appreciate the update uh and uh it's it's really impressive lots of money i agree with jack i don't know i'm glad it's you and your staff having to do this it's just astronomical there's a lot of money in there and trying to keep up with it and spend it as it is demanded it's got to be just mind-boggling but it seems as if you guys on top of it and doing a great job so thank
100you thank you thank you it can be easy thank you okay just checking to see if any other board members have any comments or questions just i want to make sure everybody has a chance uh mr mandrake i just second all of that it's it's mind-boggling and i've been in the business for 30 years so yes amazing thank you well one of the things i think you're noticing and it may show up in another presentation is uh i think tomorrow when we talk about legal and legislative maybe is under uh governor jerry brown we went into what was called local control and we actually got the message that we don't need categoricals we need flexibility right and that's how we got lcff and a lot of what historically had been quote unquote categoricals or special
101funds those all went away and were like uh relief this is a return under new governor new uh new world uh to categoricals is what it is it's a move away from the flexibility that we thought we were going to continue to have with how to spend our funds unfortunately with all the impact as you guys have all noted so we want to in terms of uh mr sample and dr mccormick and i also affirm uh omira and um valerie and yvonne and the entire business services team because they are doing a tremendous amount of work and at a high level so definitely want to affirm that um miss omayra which of the these is next enrollment over time we have the enrollment and ada over time all right it's back to your show all
102right next next presentation okay that was just a title page so i'm going to be um giving you um a chart of kind of where the enrollment has been for each of our sites historically so you can see um cccs has had a dip in the last a couple years but it's slowly starting to come back up um having that extra um virtual academy and having that option be available to students i think has has taken some of our other sites that are probably declining enrollment and um had this option available for them to be able to increase so this um cccs has increased and the virtual academy has increased about 80 students uh from 2021 to 21 22. so this is a site that we're actually seeing an increase which is um different but
103of course it's the dynamics of having the virtual academy available as another option and then you have the universal tk impact impacting the future years too so universal tk we're expecting um some students to make these numbers grow a little bit okay and then i'm also going to be after the enrollment component we'll be looking at the trends of ada to enrollment and what those percentages are looking like the highlighted um data is obviously the current year so you can see significantly how it's dropped historically and what we're seeing currently and how it's impacting our lease so the ada to enrollment is actually lower we're hoping that by p2 um you know this could also be reflective of work um potentially still trickling in for independent study so we might see uh a jump um
104hopefully for a second and or for for p2 ada reporting okay here is uh coa and we can see that they have actually declined 148 students from 2021 to 21 22. the enrollment as of 3 4 was 1583 so it's actually jumping from seabed so these are all seedbed enrollments and that's just you know a certain set of um a time frame and uh making sure that you're comparing you know seed beds to bed numbers but uh our enrollment at this site currently is 1583 so we're hoping that this number uh continues to to increase but as at sea beds it was 1539. we also um believe the universal tk will impact future years enrollment so we'll see an uptick okay the ada to enrollment percentage is also low compared to historically so you see
105it stayed in the 96 97 percentage and we're seeing a 91.9 so again students are staying home based on the recommendations of kovid you know work potentially is not being turned in so we're seeing that across the state and across our sites okay futures we show a decline of 24 students from 2021 to 21 22. the enrollment as of 3 4 was 416 so um it's actually lower than rc bits number so that's kind of something we we continue to track and then um the coa middle school um and hla incoming impact our future enrollment so we're hoping that these numbers look better for next year okay or ada to enrollment again you're seeing this trend you're seeing that 89.97 and again these are numbers projections obviously we don't have our p2 number yet but
106it's projected to be at 382 based on our p1 points so um you can see kind of where we're at the client enrollment and the ada percentage is also low so sava twin rivers this right here you see is when all three sites were together all three savas and then you see this huge drop that's when they split so you can see the split and then saba twin rivers um students were here but you're seeing an increase over the year so that's great that's great we actually saw an increase at this site by 34 students so again this is a non-classroom based um site that we're seeing potentially this is where some of our students are going right so from 21 uh 2021 to 21 22 we saw an increase of 34 students um we're
107projecting an increase conservative of five students in the future years it might be more but for now we're being a little conservative until we see the white of their eyes their um ada to enrollment was actually not severely impacted which is great uh so this one's at 97.11 this um yeah so this is a little bit different but again um that's a that's an outlier right compared to our other side so this one's doing pretty well salva sac city unified saw a decline of 54 students from the prior year as of enrollment as of 3 4 we see 780 so we see a significant jump from seabed state to current so we're hoping that that number um is able to maintain and and hopefully into the future years so projected to increase to 700 so
108we have it somewhat conservative based on trend so again until we see the the white of their eyes and again this one's not as severely impacted as as the non-classroom base um as the classroom base lea sites so that's at 92 percent so it's not super bad that's actually pretty good sava el grove you see a decline of seven students so again not a huge impact from prior year the enrollment is at 341 so it's actually super high it's actually uh all-time high currently um and then we're projecting flat enrollment based on c-bet numbers again we'll be monitoring that as students you know we have the intent to returns and we get all the additional information obviously this information can change these are just projections at a point in time the ada to enrollment again
109is is somewhat in the good we're not seeing it in the um 80s so that's a good sign and again i think we're seeing a pattern with the non-classroom and classroom based sites right higher learning actually this is one of the sites that is growing so we have an increase of 14 students from 2021 to 2122 and then again this is one of the sites that universal tk will impact enrollment because we'll we'll be expecting more students we have our ada to enrollment percentage and again this is one of the ones you'll see an impact of a drop in ada compared to the last couple years which was more in the 90s so we're seeing a little dip here gateway international we're seeing an enrollment decrease of 43 students um at seabeds and uh currently
110our enrollment is at 5 35 so it's actually a little bit higher than at seabed so it's actually increased since that date and then we're also seeing uh universal tk impact in future years for this particular site ada to enrollment is at 91 a little bit of a drop from uh historical trends and um i didn't mention this earlier but our 20 22 23 year we're kind of doing a mid-range i kind of took an average um of a low and in prior year to kind of come up with uh with a percentage for the future year it's a little conservative um but it's not as low as where we have them uh currently at epic we're continuing to see a decline so you kind of see it from the 20 years and it's just
111declining so um of 69 students from prior year enrollment currently is at 318. it's a little bit higher than uh the 2122 seabed state we have been doing significant amount of advertisement and community outreach to try to turn the enrollment trend back up that's what's happening with epic and again just like we're seeing with other sites the ada to enrollment projections are um on the long side coming down from trends all right i'm ready for any questions yes again thank you and i particularly appreciated the enrollment to ada statistics a question on the saba how did how did they get more than a hundred percent on the enrollment to ada at saba whatever they did can we use it elsewhere so we're using uh seedbedsdate and um for the enrollment and they tend to enroll
112more kids on the second half of the year because of the nature of that site right so you have kids that start in traditional high schools and then they or you know k-12 education and then they decide to come into um alternative education so we see an uptick that's uh that's a trend that we see for all the non-instructional uh non-classroom-based uh sites okay thank you i knew it wouldn't work for the other uh classroom based but it was a nice time anything else board members again amar thank you so much for all the information and the hard work that you guys are putting in good information and it's something the board has been asking for so thank you you're so welcome yeah i definitely want to again affirm um the team on this we
113also have our data department was very helpful on this um our director of data and our coordinator of data were involved in helping produce some of the data as well and and as we know we want to be cautious about looking at the data because uh what we're seeing is some anomalies related to the pandemic right and we don't know how that will carry itself forward but we're certainly in discussion about you know what these changes um during the pandemic may or may not mean for the future and i think as ms omar said we will lean towards the conservative to ensure that we are in a good place to manage those changes so uh so we've gotten to enrollment over time i'm assuming we're at multi-year projections miss omayra so keep going okay i
114wasn't sure if were going to take a break or not but okay so multi-year projections by school so here are the assumptions that we get from uh school services this is actually a snippet of what i use for my myps so the statutory cola the lcff cola the lottery per ada how much we receive unrestricted and restricted the mandated block grants salary increase of step and column so we always have this 2.5 second column as people are hired and they will start out as step 2 and then the following year there will be a step three so they get uh just natural uh increases every year as they're with us uh com economic uncertainty this is the reserve so uh it varies from three to five percent um our leases we project a three percent
115increase we have a california um the consumer price index that's at 3.69 in in future years here's the state teachers retirement the increase we're seeing at 19.1 um these are just uh always have been 1.5 as far as i can remember here's the 0.5 that we'll see for unemployment and then the drop in the 23-24 year our work comp is kind of stagnant at this level until we get more information public employees retirement so our purse has gone up from 22 to 26 and then we'll see a 27 percent in 2024 our social security has stayed flat at 6.2 and then these are our cellphone dollars and how much we get and we see the increase here um on our main our biggest bucket of um special ed dollars 715 per 88 to 820 to
116849 and this is just based on the cola and then you have um our federal is kind of staying stagnant at 125. and this is just a fee that that is charged um for the self-administrating our um are being part of the consortium with the sofa so that's the feedback charges okay so the way i created these um was i did an unrestricted just the rest unrestricted side of the house and then i did a unrestricted and restricted i didn't do a restricted side just because i only have so much room on a slide and then also um just because i i like to focus a lot more on the unrestricted side obviously the restricted side if you have restricted dollars or one-time dollars and you have one-time activities once that money leaves so does
117the activity and so therefore it's kind of an in-and-out right but your unrestricted budget um my favorite line here is this change in net assets and really are we living within our means right we have our revenue a 5.5 we have our expenditures of 4.5 and then this is what we have left over this is our beginning balance and this is our ending net assets and this is what we will use to do our set-asides the reserve for economic uncertainty our facility and acquisition uh reserved for sustainability right so these this is what what we use to be able to make up those numbers so this you know making sure that we have enough money in the ending in an asset is super important but this line here really shows us are they in good
118standing a lot of these numbers show um good positive numbers uh for the most part for most of our sites but we also have to take into consideration that with the loss of one-time monies they might want to continue funding certain positions so we might see a difference some of these numbers but we will make sure that they stay within their their allocations and their revenues for future years but this is what cccs is looking like um and again it's pretty similar to what you see here the the ending of net assets again the restricted dollars isn't in and out and so you don't really see a change from from this side okay for coa on the other hand we're seeing a structural deficit and i think that was shown even on the adopted budget
119so that means that the revenue and of course this is a site that we're seeing the decline of 148 students in current year and so that's really impacting them currently and you see this deficit structural deficit that we need to uh look at so as we have lower enrollments obviously we have to have lower uh staffing too and so we're working really closely this spring with um with the site to ensure that we can uh balance this back up in the future years and for next year so um as you can see the beginning net assets at 13.5 million it's slowly trickling down uh the longer we don't address the structural deficit okay and then here are some just data points on where we're at with enrollment we're seed beds in prior years seedbed so
120uh current year's fee bits was at 1687. enrollment currently is at 15.83 so it's actually lower than our current year c bets so we're still seeing a decline and so that's something that we we got to make sure we we look at and then also we do have a huge uh ending net asset uh we we are looking into purchasing or financing uh surplus property and so this for their therefore we don't want this to continue to decline right we want to protect these dollars and also once we do um if we're able to secure that surplus property then there will be some facility improvements that will be needed at that site miss omayra [Music] if we could maybe look at the slide just for a moment because it's a little confusing do you think
121that you possibly have put the wrong number on current year and prior year because this makes the case that they have more students in current years see beds than the year before did maybe those did those two numbers maybe get um transparent medicine transpose yes all right i'm pretty sure those are transposed all right all right so you're actually seeing an increase which i thought that's what we saw in the enrollment slides so yes thank you dr peterson for pointing that out okay for futures um they actually have a pretty high reserve here in the ending net assets of 82.29 of expenditures so they have a really healthy reserve you can see that they have uh positive numbers in the change of net assets your current revenue minus your current expenditures are within which is
122building just more reserves again as we as we review the one-time expenditures and what has to go away the site might decide to move some of those expenditures over to unrestricted so um yeah and we will uh this is a site that's being reviewed um by dr mccormack and her team in terms of finding uh best ways to better serve our students with our lcap okay sava twin rivers again this one uh we're seeing a positive trend um the ending net assets is is pretty big um and that is because when the site split in 1718 into 1819 the fund balance did not move with saba sac city and salva elk grove the the fund balance did not move with the students so we're looking at actually um i think this has been a conversation
123that has come up uh when uh during aaron's tenure um but it has never happened so we will be most likely bringing that back to you in our next board meeting for action uh we're gonna look at what belonged to those particular sites at a point in time um at 18 19 you know beginning balance or ending net assets as of 1718 moving those dollars with with the students that should have been moved a while ago um seabed's enrollments is showing the 34 uh student increase so that's obviously helping them here and then we're seeing um then maybe um you know potentially having a uh just even out revenue to expenses but they have enough reserves that will be okay i move yes i moved so for sava sac city we're seeing a structural deficit
124in the first two years and that is because we're actually eating up the reserves to be able to fund the expansion of the cte instructional space and so that is why you see that negative 1.5 there it's eating up the reserves that we have for the facility acquisition the sava twin rivers fund balance transfer will help uh complete funding of the facility project and also allow us to have some money in the reserve um cbits enrollments dropped by 54 so that's another reason why we got to continue to review this site but we are expecting an increase from current year uh to have 18 more students next year okay uh live savvy sac city um this one will be receiving a fund balance transfer from the 17-18 ending year and we are also seeing that
125they can sustain themselves they are living within their means um again um the 22 23 year and the 23-24 that's reflected of positions potentially coming back um and um seabed's enrollment dropped by seven students from prior year for this particular site higher learning academy you see that they have positive numbers and the change in net assets and seedbeds enrollment increase by 14 students so they also have healthy reserves and and tk uh universal tk it will also be increasing helping to increase their revenue since they will be getting more students okay gis we are seeing also that they're living within their means uh even though we've seen a drop of the 43 students from prior year their numbers are actually going up as you can see from the 522 of current year c bets to
126current year enrollment of 535. they also like i mentioned have healthy reserves and tk will be also increasing our revenue in terms of enrollment for epic we're also seeing a structural deficit due to the decline in the drop in enrollment of 69 students so that's pretty significant for the size of this this site and so as you can see in the the second year you see the expenditure go from 3.6 to 3.4 that's the amount of cuts we've have to make about 272 to get them back in balance so that just gives you an idea of what kind of work we got to do with the site to ensure oops let me go back to ensure that um they stay within um their their marks of revenue uh increased marketing efforts like i mentioned earlier
127uh we're trying to get epics bring students back to epic so um with that questions yes jack again i appreciate the information again very very informative on saba twin rivers if my memory strikes me weak there was some accounting reason why we couldn't transfer the reserves to the new charters am i missing something there because i think we talked about doing this years ago yes i think the the concern from speaking to aaron was that it could affect the funding determination reporting and we did have a conversation with our auditors and our auditors have said that those are things that can be explained um and we have worked collaboratively with gilbert and associates to make sure that we can do the entry and that it's going to be um appropriately and we'll pos pass out
128it so we have been working with our auditors to ensure that we're doing it properly well thank you that's really good news i appreciate that you're welcome one of the things we want to be clear is um that this entire ability to do this that miss omayra and other staff have met with the auditors about is the integrity of dollars following students so when the sava split the dollars didn't follow the students that split and so that is what will be verifying that we are doing is ensuring the students that generated the funds that the funds are following the students and like again like i mentioned that will come back to you on the march 15 agenda and we will go into it with more detail on how those numbers were determined okay are there
129any other board member questions or comments i see no no hands we have we have two items left on our agenda for today one is the salary proposal for increases and the other is closed session item i would be suggesting that we maybe take a quick break now and then come back to the salary proposal increase in the closed session so that everybody will be able to manage their needs prior to going into those two important items so it is now 2 27 if we uh come back in 15 minutes it would be what roughly 2 43 something like that 243 sound okay sounds good all right so camera's off uh microphones off we will return [Music] hello jack [Music] hello bruce where where are you i am in bodega bay oh you're up on
130the north coast again all right yeah we are staying with another couple in the house up here that had absolutely terrible um board just to remind so i'm actually at the rental agency place they uh gave me a room and a board to remind you we're still working out are you just up there on a break are you going fishing or what no we just stopped here for um just spend a week oh okay kick back a little all right i just want to remind the board that we're still broadcasting at this time okay mr sample we're just about back but miss o'myrah remember was sharing from her own computer so i think you need to bring up the next section for us that is correct let's bring that up so as we're getting the
131remainder of staff and board back on we've really got about another minute to go before we said we'd be back so what we have remaining is um jason in coordination with business services and the hr department is going to be sharing the salary increase proposal for next school year and then we're going to go into closed session for matters related to um personnel uh as well as facility matter so uh with that jason i'm gonna turn it over to you all right thank you dr peterson uh good evening or good afternoon again board so uh myself as well as uh our cbo omyra and dr christine mccormick would like to share with you kind of our salary increase proposal for the upcoming school year and all three of us will be here to answer questions
132as you have them as we go through the first area i just kind of want to take us back to to remind which is kind of again our blueprint for excellence uh with our goal around this area being that we want to recruit develop and retain the highest quality uh diverse and talented faculty as well as staff and we definitely uh feel that the proposal that we are presenting for you today uh fulfills that goal and um hopefully is a very supportive our staff today you'll hear the proposal tomorrow during your regular business you will as a board approve uh the proposal as well as the salary schedule i could find my own mouse here there we go so uh from the top i mean you can kind of tell those are the days when
133we could have all of our staff in one place and we do desire to have those days but as a staff and as an organization we do work to continue to look for ways to recruit and retain our quality staff this proposal does include some uh findings around the stirs audit finding regarding our tqai payments and we'll share with you a mitigation for that as we move forward we've been very intentional this year to do increased outreach as well as participation in job fairs community events online platforms you'll see our hr department out at a community fair earlier this year again looking for ways that we can recruit staff we have recently started a partnership with our local one stop to look for ways to recruit classified staff so we're doing everything we can we
134also have started more recently a lot of our partnerships with higher education in particular sac state or csus uh western governors university and william jessup university all looking to provide student teachers and again kind of creating a pipeline for us so the proposal that we would like to propose to the board would kind of include kind of three main areas the first would be a 2.5 percent across all salary schedules both certificated and classified increase uh to the salary schedule the second would be that mitigation factor that i was sharing with you about the tqai uh that our tqei teachers only would receive a one-time 2 300 payment uh that would be dispersed a half at the first semester stipend period and then the second half would be dispersed during the second semester uh stipend
135period which is traditionally at the end of the year and then recognizing that we continue to deal with the um the challenges of the pandemic we continue to deal with the challenges of uh learning loss we continue to deal with the challenges that are associated with our staff you know having to go above and beyond we would propose an additional year of the 1.5 a one-time kind of pandemic or esser funded stipend this 1.5 would be paid very similar to the uh tqai 2300 which is half of it would be at the first semester stipend period and the second half would be at the second semester stipend period and this uh pandemic kind of stipend would be for all staff both certificated and classified some particular notes about our salary schedule that we want to
136kind of just draw to your attention and that is we did expand our salary schedule to year 20. obviously we have and we continue to grow so we uh previously to this had our salary scheduled for the classified stopped at year 15 for certificated year 17 we've expanded that to year 20. and then we eliminated the three-year ban so within our schedule we had a number of years where it was uh like year 10 11 and 12 before a new uh kind of bump would happen so we eliminated the three years and we have moved uh after uh year nine to two year bans uh all the way to the end of our schedule in our salary review we did look at uh how our schedule compared to other charter schools in the area as
137well as even some of our local surrounding school districts and we found that we're very competitive compared to other charter schools and then within some of our school districts we found that we were right in the medium range uh of their salary schedule so therefore we really felt that this is a very competitive package for our staff as well as will help us to retain uh our quality staff and so the fiscal impact of the proposal i'm going to have omira kind of walk you through uh our numbers here and okay thank you jason so this is an analysis i did to kind of show the the impact um that will be seen over all all our sites um in total so the salary schedule increase this is the 2.5 increase um and how much
138that costs uh the second step and column that's just our natural movement of step and column the current tqai one time so this is how much uh one-time payment would cost is 517 000 that's a one time so you see it dropping off in year two and three you i also included what we already currently pay for our tqai stipends and that's the 482 number and that you see um as a savings in the future years and then you have the tqai difference so what's the difference between your one-time payment and your current year um what we currently already spend so this is how much it's going to cost us for next year in addition to what we currently pay these are the benefits associated to the increases the 277 that's your mandatory stores purse
139uh fico many and medicare social security etc uh these are just the natural uh increases that we're seeing because of stirs and pervs percentage increases and also um we do have a three percent increase that we just naturally add into our health and welfare uh based on trends and here is your esther one-time payment of 547 again this is a one-time and you see it dropping off in the future years um and then the total compensation this is the total cost of all plans um and then you see the 1.7 this is just what we are bringing to you as additional components um above the uh the mandatories which is your stirs purse and then the step and column thank you omaro you're welcome and with that we will entertain questions from the board jack
140just a quick well number one i strongly support the uh the increase and i i predict that uh starting in the summer and going into late summer there there is going to be a statewide a on almost all of the educa educational districts a massive push for employment of teachers i think it's i don't think in my career in california as an educator i've seen anything like this where the demand for quality teachers particularly fully credentialed teachers has existed so i supported how did you come up with the 2.5 and not three i only raise this i'm arguing maybe for a larger increase i because elmira earlier gave us the inflation figures and i think you say tomorrow the inflation was running at seven percent that is correct inflation is uh going up seven percent
141but we are uh only getting 5.33 and we also have the stirs and purse mandatory uh benefits that we have to cover um and just natural you know step and column so i think 2.5 was um you know as much as we could do at this time um you know also making sure we can uh allow some of those sites that have structural deficits to be able to sustain the increases and if if i could add on that jack we're actually we're actually um it's actually a four percent with the 1.5 on so so we're doing the 1.5 percent one time once again so it is a is a four percent and what internally we have discussed is if in fact um the state's economics continue to be um positive which right now the volatility
142is just hard to predict you know there might be the future ability to make that an um put that into ongoing after this year but we kind of need to as miss omayra said look at sustainability and be cautious while we watch some of these factors okay and i truly understand the pers and stirs when you roll in the entire package what we're looking at is an ending increase a point on the stipends that we're giving uh just from a marketing standpoint we call them stipends but um i i noticed many businesses now are calling them bonuses and so forth hiring bonuses and so forth i'm just throw that out because again it's back to a marketing strategy to be competitive and i know we will be competitive in this market but again i appreciate
143it and uh i think if we get any if the governor's present he's going to give up i think it's soon today or whatever he's going to talk about the state of the economy in california and be very upbeat if we were to receive more educational dollars i'm certainly supportive of going back and revisiting this if we can increase the package thanks thank you mark you had your hand up but some are saying okay uh i also support it too and maybe it's semantics but the 1.5 is really a retention bonus isn't it isn't that the way we're looking at it yes i think you need to be careful about how you use any words because we are we are needing to follow guidelines that are supported by stirs pers and other entities and the
144current way of doing this is a way that follows those things um jason i didn't mean to interrupt what was it you were gonna say no uh thank you dr peterson that that's exactly what's going to be kind of my point we've been very careful to name this uh so that it is uh stirs um basically stirs and purrs accepts kind of uh what we've done here as well as the funds that we're using to pay for this such as our estro dollars are appropriately so this has been appropriately named to be able to suffice those those dollars bruce did i see your hand okay and the question was asked and answered with the 1.5 the one time and just being careful that we don't extend ourselves too much with ongoing so that's another issue
145that we really need to look at thank you any other comments or questions for this item i don't see any more hands so i think we're we're good i would just say um i want to be sure that the board is expressing appropriately what we're expressing which is we really care about our staff and we really want to provide our staff with the best possible competitive salaries we're able to afford and still have sustainability and longevity and i i know we all speak from that same one voice of wanting to do our very best by our staff yeah okay so with that uh madam president and uh mr sample i believe we're at the final uh item am i am i incorrect jason do we have uh just closed session left uh yes that's our
146our final okay so we will be moving mr sample and i and the board into closed session and uh uh we'll be recessed for that time i believe and then come back and then dr peterson and madam president for uh purposes of our public the board will be in closed session to discuss employee personnel matters pursuant to government code 54957 anticipated litigation employee performance evaluation and real property negotiations thank you so much for doing the closed session thank you all right will we be ready to go okay madam president everyone has returned uh welcome back from our closed session and there was no action taken we just had information only and at this point the board will be taking a recess until tomorrow morning at 8 30 when we will come back and continue our
147board retreat so with that i want to thank cabinet for today for this afternoon i want to thank all of the board members for being here and participating in the first part of our retreat and we will continue tomorrow morning at 8 30 with the remainder of our retreat so with that thank cabinet board members and those who were watching and visiting with us virtually so we'll see