001Okay. Um, I would like to call the SA board of directors to order this June 3rd. We'll start by reporting attendance here. Dr. Michael Jones and myself join us from staff is Mr. Josh and Rachel and I would like to add due to the absence of Michael I'll be Um we have any other guests online? Um okay. The next thing is um is open for any public comment. Approval of the agenda. Do I get a motion? Does anybody want to make any changes to the agenda? Can I get a motion to approve? Second. How do you vote? Larry, you vote. Uh, yes. I myself I as well. Um, then we will move on to the consent agenda. Um, we'll start with staff report for May. Okay. Um that so we don't talk about that. So
002we just it's a motion to approve it. We want to pull one. You can approve one or all or approve all the items agenda. Can I get a motion? second. Okay. And Mr. How do you vote? I And Larry, how do you vote? I vote I as well. Then we if I'm not mistaken, we then move to the report. Correct. That is correct. So we'll start with I think Mr. Marle. not joined us yet. I just texted out Ken just texted me saying that he's running late as well. Um what we could do in interested time is we can put my LCAP hearing presentation first. Should we go back? Yeah, we should go back and Sorry. Okay, you guys froze. Oh, there you are. Oh, I'm not frozen, am I? No, you're there. Marshall's not
003here again. So, can I propose a motion that we um change the order. We have still Did you ask me a question? Yeah. Would you like to second the motion to um modify? Yes. Second. Yeah. [Music] You I as well. Oh yeah. And can you share your screen? Oh, yes. Is it my turn? Yeah. Okay. Sorry. One second. All right. Okay. Um, good evening everyone. Tonight I'll be presenting SA's 2526 July preliminary budget. So this page is a summary narrative page uh which summarizes uh the budget. So these will be covered through my presentation tonight. So we can move on to the next page. So on the budget summary page, we are comparing the currently approved 2425 second interim budget shown in the first column here and the new 2526 July budget um on the
004third column and the second column is the estimated actuals um which basically is the update from the second er budget um or the estimated numbers or final numbers uh by the end of this fiscal year and the change column is the difference or change between the secondary budget and the July budget. So overall if I can just jump in here then is that we'll have 15 more students in enrollment 256. We did hit all of our lottery number targets and as long as we don't have excessive students changing schools, we should be able to hit that 505. All right. Again, just wanted to add some insight into the budget. Okay. All right. Um so overall we are estimated about uh $10 million of revenue, a decrease of 155,000 from the 2425 budget and we are
005estimating 9 9.9 million of expenses. Also a decrease of 153,000 from 2425. So the bottom line for 2526 budget is about $84,000 on net surplus which is about $2.3,000 lower than 24 to25 budget. So as far as estimated actual goes um we are estimating $11 million in revenue and 10.7 million in expenses by the end of this uh fiscal year uh 2425. So um major changes since the budget is the if you look at the local revenues local revenues part um we'll see the amount has increased by nearly a million dollars. Uh that is because uh we finally received the employee retention credit or ERC uh couple weeks back uh it was about $916,000 um just to be precise. On the flip side, um we also faced extraordinary amounts of external legal fees in 2425
006uh which was about $600,000 more than we uh usually uh spend in legal fees. So you'll see that change or you see a jump from the 2.1 million in services operations uh to 2.7 million u estimated actuals. So with those accounted for um we are estimating about 531,000 uh revenue surplus uh for 2425 and if we didn't pay for these external legal fees it would have been about 1.4 1.1 million dollar surplus. um just to I added this uh line just to have a vis visibility and you know clarification for the board members. So uh that is what we have so far and estimated actuals will be um further analyzed and polished uh for the official uh unodudited actuals presentation uh in September. So, uh, stay tuned. And as for the ending balances down here,
007um, we are anticipating about 8.6 million in second interim, but the estimated actuals, um, thanks to ERC credits, uh, we upgraded it to $9 million in for 2425. So, and the end of 2526, uh, we are looking at about 9.1 million uh, ending balance. Any questions on that? For the city of Watville, our own legal fees and we still haven't settled with that. All right. So, moving on to the details. Uh this is basically the the same numbers but in itemized details here. Uh starting off with the LCFF revenue. Uh $323 322,000 uh or increased uh due to the increased ADA and enrollment projections uh which are shown above at the top of the the report. And the on the federal side, we are seeing about $173,000 decrease overall in Fed revenues. That is mainly
008because of the uh federal SR three-time fundings uh being discontinued at the end of 2425. So, we had to take those out. And similar with the state revenues, um onetime funds listed here uh will no longer be in 2526 and the outears. And for the local um local revenue, we increase the interest income under the assumption that we are investing in more money uh in the starting from the next year and onward and the other revenues. Uh we also include the earnings from the potential sale of the building across the street. So on to the expenditures uh for the expenses there are a lot of moving parts. So I included um uh all the notes for all significant changes on the right side. So the I guess the most notable change is legal. Um, as
009Josh mentioned earlier, um, we've budgeted, uh, see down here, we budgeted about $300,000, um, as of, uh, second interim budget, and we're expected to spend about 612,000 uh, by the end of end of this year. Okay, frozen again. Am I frozen? Maybe it's just for me on the other screen. No, you're okay. Okay. All right. Yeah. So, uh starting from 20 2526, uh we are uh hoping to revert back to the our regular uh legal fees which is 25,000. So, there is a big decrease in that. Um additional legal fees uh occurred uh historically. Uh and also depreciation. Uh there's um some uh building improvements that are uh fully depreciated uh starting 2526. Uh so we'll be expecting some um uh decreases in that as well. So that that comes out about 284,000 surplus. All
010right. Uh onto the multi-year projection or my for short. Uh it shows the projected revenue and expenses in the out years. Uh so we listed I listed cola or cost of living adjustment at the top for the each outy year which is basically the the additional um multi multiplier for the uh state or revenue fundings as a whole. and uh we listed up projected enrollment and the ADA as well. So, uh Josh and I decided to uh project uh ADN ADA and enrollment in a conservative manner um in the next five years and there will be a drop in state revenue um because there are more one-time funds being removed starting 2627. uh and to accommodate the overall decrease in on-time fundings. Uh our goal or uh yeah our goal is to keep the uh
011staffing level at about 38% of the total revenue of that year. So that will help uh kind of balance the budget and keep the uh bottom line uh above water. And I've also listed um all the main assumptions that are used to calculate the uh MIP at the bottom. All right. Uh last not least, uh we have a monthly cash flow. So monthly cash flow shows the inflow and outflow of cash. So we are anticipating to start July 1st with about 5.3 5.2 million in cash and at the end of 2526 uh we may be around uh $6 million cash which is about 232 days uh days of cash and these will be updated uh periodically uh for each uh monthly update. Um so uh each column will be updated with uh actual numbers as
012the year go by. All right and that concludes the uh budget presentation. Thank you so much. So let's pay attention to this last page here too. uh as the monthly cash flows and we saw that the lowest point in time we had approximately an Indian cash balance of uh four actually never below 5 million um yeah 5.6 million approximately um or 5.4 million there we go there some days cash on hand uh the reason I'm saying that is that's going to tie into what our next presenter Marshall Del is going to discuss which is a cash manage management program through the West Coast Community Bank. So, does anybody have any other questions for Ken regarding our 2526 preliminary budget? Right. Great job. Thank you, Ken. All right. Thank you everyone. Well, that seems like a
013good uh prelude to what I have to say. Sorry I'm a little bit late. my Zoom for reasons I can't fully explain were was not booting up right away. So, here we are. Uh yeah, just to pick up on Ken and uh Josh mentioned uh you all currently have inbank about uh two $5.2 $2 million. And in the last couple of weeks, uh, in conversation with Josh, we made a proposal that seemed, uh, pretty attractive to Josh. And as I understand it, it needs board uh, review and consideration. So, let me give you the high points. It all starts with your fiduciary responsibility to invest only in qualified investment funds and the ultimate uh place where these funds will be invested will be FDIC insured institutions. Uh the way that's done is through a third-party
014provider that we've actively used over the last number of years uh uh Interfi, which in very simple terms takes and let's call it a million dollars with a $250,000 FDIC limit and re in that example would reinvest those $250,000 amounts uh in four different institutions thereby and you'll get a statement showing you exactly where those are invested. It's opaque to you. Uh you can get as involved in it as you want, but typically just know that it's fully FDIC insured. Uh so that kind of checks in my mind u that box of the safety which uh I'm sure you uh have as a paramont concern. In so far as the liquidity, it's going to be in a money market account which is available at any point in time. And the structure that Josh and I
015had imagined, and let's use the 5.2 million that you have today, and this is your decision, not mine. Um, you would set an amount in the existing checking account that you want as a minimum balance. And then any surplus funds or deficiencies from that million dollars would be swept in and out of this high yield money market account that I'm describing. And again, that's a mechanical process. You don't have to do anything. Um, a million dollars is might be that number just for argument sake. So if this were in place today, you would have $4.2 $2 million in rough terms on interest uh and a million dollars available in uh your checking account. Third criteria that we tried to address is the yield. Uh and I'm able to offer 3.91% which is competitive to where
016the 2.5 million is uh today. And just a little sweetener to this discussion, we've also uh agreed to sponsor a scholarship for $3,000. And maybe I'm going to end my comments with where I probably should have begun. I personally have had an 11-year relationship with SAB. The bank values the work that SAB is doing in uh Watsonville and the greater Paharo Valley. We value the relationship. you may or may not know, we were the uh financial institution that did the leaseold improvements on the building that you're in. We got the PPP loan. We got a line of credit when there was mold damage after the construction work. So, we've been there over the long haul and we appreciate the relationship and we've tried to honor that with the yield that we're offering and the donation
017that we're making and just try to be uh that partner that you guys deserve. So, I'll shut up and entertain any questions that you might have. So, if I could just add on to what Josh, by the way, I can barely barely hear you. Okay. Thanks. Um, I'll speak really loudly. So, I just want to add on to what Marshall shared. I think this is a great opportunity for our school. This past year, we did something similar, but we started off smaller. We only had about $2 million invested. That generates about 60 to $80,000 of additional revenues for our school. But if we go forward with this, this will generate maybe $140 $150,000 a year, which you can think of that as one additional staff member or you know, we talked about a lot of
018expenditures here for the night. So there's always expenditures that come up. Um, and what I like about this is I feel like it is a safe investment. Um, as he mentioned, uh, Mr. Bel mentioned earlier, it's all FDIC insured and it's also very liquid. So if we have this sweeper account where it checks our account back nightly and says oh you're under a million dollars or whatever we set it at um then it can you know make the trades to allow us to have additional. Um the uh I think the only question that we have to work out at some point is the total amount that we want in the check account at all times. Uh I was looking at our cash flow statement and um I was thinking about 1.2 million at the highest
019uh monthly outflow that we had. So I feel like that gives plenty of leeway and that allows us to also maximize our return on investment with the money invested and that figure can be changed if at a later date that doesn't seem the best number can go higher. It's up to you. Okay. Yeah. So the I know it's really quiet there, Marshall, but the question came up. Is there penalties if we have to pull money from the money market account? No, no, it's not as a CD would operate where there would be penalties because it's in a money market account. We do offer a CD based product, but given the liquidity needs that you might need to have um and the yield frankly would not be materially different than what we're offering you in the
020money market. So you get the best of both worlds. You get the liquidity that you would not get in a CD and you're getting the return very comparable to what you would have in a shorter term CD. So it's kind of the best of both worlds. And um regarding the 3.9 1% rate, is that is that guaranteed? It's guaranteed qualified only with as we all know that interest rates go up and they go down. So the technicality of this and I should have noted that and frankly where your monies are currently um is it's going to be priced off of the Fed funds. Fed funds today is 4.5%. So it's going to be a discount off of that. So that would be 59 basis points. So as interest rates go up, it could go up
021and if interest rates go down and I have no idea where they're going to go, uh that would happen as well. So, it's not a locked in guaranteed forever, but you're not going to find that any place unless you buy a CD for 5 years and that doesn't seem the appropriate instrument for what you guys are trying to accomplish. So, just a a point of clarification. You said that the the money is going to be invested in $250,000 accounts. So, that means there'd be 16 accounts, give or take. Correct. At 16 different banks. Correct. And you'd be managing all of those and juggling. We don't manage it. We have this third party. It's been vetted by the FDIC. We have municipalities that are in our community that have at least as strict if not stricter
022uh requirements in terms of uh the types of instruments they can invest in. So it's it's been vetted. I can certainly provide as granular information as you guys would like, but I want to give you the 50,000 foot view. Yes, it would be I'll I'll rely on your math. 16 different institutions all under 250,000. The idea being one of those institutions fails first. That has to happen. We haven't had that happen, but that would have to happen. And then the FDIC, as unfortunately we saw back in 09 and 10, would step in and and pay that amount under 250. So just to play that hand all the way out, that's how that works. Again, we haven't had any fa bank failures uh nationwide. We haven't had any within this uh construct either, but if there
023were, we would be looking to the FDI. And I think we'd agree if the FDI is not paying, then we got bigger issues. Another question from I was wondering if there's possible for a scholarship in perpetuity. I to we totally appreciate the $3,000 donation. U but is there an opportunity for that to be in perpetuity for our population given the needs of the community? I didn't quite hear you. Is the $3,000 donation. Can it be what? In perpetuity. Perpetuity. Wow. Well, I I'll promise you this. If if Josh askked for it every year, I will pursue it every year. Thank you. No, we thank you for that. Our our students really really take advantage of it. You know, uh we are sincere about supporting our nonprofit community. You all clearly check that box. We we
024try not to be discriminatory as far as the the worthiness of the cause. We we do only have x amount of dollars. Uh a and no, I'm not aware of any, you know, uh permanent donations that we've made, but I would encourage Josh to request every year. And um I would I wouldn't be surprised if we support it every year, but I can't guarantee that. But, you know, let's the eye on the prize. If you guys uh put over $5 million into this account at the current interest rate, you can do the math. It's about $200,000 a year. And the budget we just saw, I think anticipated hundred and some odd thousand. So, you're already money ahead of your budget. Sorry, I keep leaning in, but I just want to make sure I get all
025the questions. No other questions here. Larry, do you have any other questions? No, I'm good. Okay. It's really weird. Larry, I can hear you crystal clear. And I can hear you crystal clear, too. I just can't hear those guys. Okay. It's not just me. Well, that's that's the problem with that setup. All right, we'll work on our setup. I'm just sharing. Well, again, we really appreciate the opportunity. Um, we appreciate the 11-year relationship we've had. Uh, I've personally been to your all's graduation in years gone by. I've worked with, uh, Josh's predecessor, Annie, and even Tom Brown, who was there from the early stages. So, you know, we do have a long-standing relationship, but more important than that, we want to honor it by doing right by the rate, by the structure, and by, you
026know, the safety as I've already described. And I think what we've offered is um is is the right answer, but I'm I'm biased. Thank you very much, Commissioner Marshall. Thank you. Okay guys, I think I think I'm done here. So, I'll be signing off. Have a good one. Thanks, Marshall. Thank you for the opportunity. Thank you. Okay, so now moving on to the next item which I have is SA LCA. Oh, yes. So, that's the Lat Is the audio really bad, Larry, or did it kind of improve now? No, there was just a huge difference between what I was hearing from you guys and what I was hearing from him. And I had to keep juggling my volume because if I had it loud enough to hear you guys, he was blasting in me. Oh,
027he was so Oh, then it disappeared on your screen. All right. So, um this is SAS local accountability plan for 2526. This is an annual plan that uh I present to the board. Um similar to Ken's budget, this is the hearing today. Uh we can have feedback on it and then we'll go for approval at our next uh board meeting later on this month. So, let's get started. Um just as a reminder, uh the SA LCAP has four broad goals. Goal one is that all students are academically successful. Goal two is that all students are prepared for college. Three is talking about impair engagement. Um so talking about education, communication and collaboration and finally goal four is that all students are engaged. So we do that through a safe welcoming. So uh goal one looking
028at all students are academically successful. Um so we're looking at how can SA continue to improve. Uh we did AVID. I was very happy with how AVID went this year. We kept our focus there throughout the 2425 school year. Um going into this summer, we have uh myself and three teachers going to the summer uh Sacramento aid summer institute. Uh so that will deeper deepen our implementation of the winker strategies associated with that. Um we have a greater focus on long-term English learners. Um I mentioned earlier and I'll mention at the end of the presentation a little bit more about that but basically uh for our dashboard results SA was selected to uh uh be uh eligible for differentiated assistance for our long-term English learners and that's students who have been an English learner longer
029than six years in their education experience in the United States. And so part of it was kind this was the first year that they'd ever measured LES on the dashboard. Um, and so, but of course we came up with that. Part of it too is like you get the kids in sixth grade and all of a sudden they flip over to right away. Um, so I felt like we had a couple things working against us. But regardless, it was a great opportunity to county and look at how we're doing things to um implement uh English learner supports. And then finally, we'll continue with our interventionists. Um we have uh interventions to support ELS uh students with disabilities that will continue next year. Um and we'll use cast star and GPA to determine who receives that
030intervention. Um and we'll do a combination of pushing and pull out and we have a pretty robust uh summer program getting started. We have a reading intervention um that will be in person um and we're going to have kids in that two or more adults below. that's going to be live. Um we'll have that for three weeks this summer. Um and then we'll also have our K County summer school that we did for multiple. Um so that's where we're at. Goal one. Goal two is how uh how prepared for students are uh prepared for college art students. Um I left CCGI. We got CCGI off the ground this year. Um the seniors used it uh somewhat to apply for college. We had presentations students were doing career inventory service and some of the lower grade
031levels. Um but we have not fully utilize all its functionality. I'm looking forward to next year um to really deepen our implementation with CCPI. It has a lot there and um it's not just for seniors. And so I think the more we can utilize CCPI and for freshmen, you know, what are the university options? careers are there and they can slowly kind of build their almost their uh portfolio together as they go through four years of high school that when they get to their senior year they know kind of know where they stand as a student what their options are and then they can or uh or I don't know fluidly apply to whatever fits with them. Um we're going to offer five AP classes next year. continue with a push lint comp technology Spanish
032and then we're going to bring back world history. Um so that'll maps be the same as we did this past year. Um and then we have art every year. So we have art the following year we have for class that we offer. So um and then we'll be doing more promotion of dual enrollment at Cabrio. I think that's something that we've done uh well but not enough. Um, and so I want to make sure that we're make that opportunity available to all our students who would like to pursue that. And then finally, I put u we'll be promoting 21 parent counselor meetings right out of the gates to start the school year. We already have a college that changes lives bus reserved for about 35 students who are going to go up there at the
033middle of July to Santa Clair University. They have a really amazing college fair up there. We're going to take the kids up there at that time. Um, and then following that, uh, what we want to do is have counselor, uh, interface with all of our senior families in the months of July, well, really August and September, so they really feel like they have that one touch that I felt like was missing sometimes this year for feedback. Um, and so he's the the counselor is eager to join and uh, he might even be here Okay. Uh three, LCAP engaging parent guardians. Um so, uh we have ELAC, DELAC, school site council and community schools grant implementation committee all combined into one group. Um that is permitted and that's working well. It allows our families who want
034to participate in these type of uh uh committees to not have to come out multiple times throughout the month. So we have those every third Wednesday. Uh we've had great attendance. The committee itself has been there regularly. We've had a forum each time and then we've had probably between 15 and 20 parents in the audience watching which has been great. they can give their feedback to the site council about what we're g how we're going to utilize the community schools grant what we're doing for English learners. Um we do talk about attendance because that's part of the ELAC DAC responsibilities and then school site council we're talking about the LCAP our metrics behind this. Um and then that continues to be hosted in Spanish with English audio translation and that works well. The vast majority
035of people who attend that are either Spanish only or bilingual. We have a few English only uh staff members but no parents. Um I mentioned the college of change event and that's July and then um SA partnered with an organization called youth truth. Uh and so they're going to have our survey results next week which LCAP is in the board agenda right now but I have not inputed youth truth survey results. I'll get that in before we finally approve it weeks from now. Um, but they're supposed to give you really actionable data that can feed your community schools grant and your um LCAP to, you know, improve. So, it's really going to tie three because parents completed a truth survey. We can talk about how we better serve our parents and then also ties goal
036four uh which is how our can better engage our students. So we go on to goal four. Um so um I put here deepening uh our implementation of restorative presentations by establishing restorative student council to respond to certain behaviors. We did not uh did not do that this year but I want to come back to that bring that up 5.6. Um I want to ensure that there's 50 plus students participating in middle school band which I'm going to talk about later on today. Um I want to ensure uh that we have offer that after school dance instruction by an experienced credential performing arts teacher and then finally begin building performing arts program with that. These are all things that are on deck for us this year. Um uh moving on to this next slide I
037mentioned earlier on the second slide that say qualify for differentiated assistance. This was specifically for our long-term English learners. That's again students who have been English learners in the United States for longer than six years. They're classified as English learners by the survey their parents fill out when they enroll. Um and so we had a high suspension rate for those learners. I know that's down this year. So that's a win. Um so we should be out of that. And then English, it's funny, we did well on the ELAC. Our students actually grew on the ELPAC, but then when we looked at the CAS ELA results itself, uh they didn't not perform as well as they should have. And so that's why we're in red. here for ELA pass part of the exam. So that led
038to a partnership with the Santa Cruz County Office of Education. Next slide. One more. And so that was composed of two members from the uh county. Barbra Barbara Hunner who's the multilingual achievement coordinator and Brook Hopkins who's the senior director for district leader and support um and then uh about five to 10 state teachers depending on the initiative myself and some of the conclusions we saw were that uh we had an increase in our LL health population from 57 to 77 uh that's 30% increase they also had declining in performance the potential LL's not eating standard went from 69 on that cast exam I mentioned earlier. Also, those who are meeting or exceeded the standard went from 11 down to five. So, that was not the direction to go last year with our LTEL population.
039Um, and so we did a lot of root cause analysis. Um, and so we're trying to some systematic changes. Um, and we identify needs for targeted intervention. And so, the next steps are going to be uh positive behavior intervention supports. We're going to deepen that. One way we're going to deepen that is we're going to be bringing on the MTSS module through synergy. Um MTSS stands for multi-ter sport but they have um in our school information system synergy uh a PBIS module where you can award behavior points um to students right attendance or when you have that window open which I think will make it that that's more available to all the staff more utilize that uh we're going to be working integrating English language development supports. One thing we did this year is we
040looked at our ELELS in two ways. We did an EL shadow which was uh we followed kids throughout their class schedule blocks one and two or blocks three and four and then they took data on how often students who are LEL spoke and what was the uh how was that engagement when they did speak. And so what that revealed was um the LES pretty much most speaking with limit, you know, one word responses or short sentences and it was often teacher asking a question and this teacher physically calling on the student. But what we wanted to see was more interactive participation between their peers or more interactive uh participation in the teacher and so uh we identified that as a need for us. School year what we kept emphasizing was that it ties in well
041with AVID. has a lot of strategies around collaboration um and inquiry which supposed to students asking questions engaging in some hoping that we can kind of strengthen that part of our program for in all the classes again integrated EL is supporting English learners across all content areas outside science social studies targeted intervention strategies um so we'll continue to have designated ELD for the students and that'll be based on their ELPAC score levels one and two or three and four. Middle school will look the same as it did this year. I thought it went well. Preliminary results show that we're doing really well in the ELP pack results. We've already got quite a few of those back. We have a number of students already reclassifying. Um high school um will change slightly. We're going to have
042one designated class um with an ELA teacher and a secondary teacher. This is in the 10th grade year. And we're going to have that class combined. See if that's more effective than having a separated designated ELD. But the challenge we run into with designated ELD sometimes is the engagement and also the people teaching. Some you know often times it's like pulling trying to get people to buy into this. This year we had a wonderful teacher but he's more math science and so he was teaching kids and frustration around students engagement and is seemingly lack this will give us a better opportunity to better serve the students. Um and so that is our LCAP in a nutshell. Um there's also a parent presentation that goes over how the uh our school funds are utilized and that's
043at the top of the LCAP document itself along with a lot more detail metrics. The one thing that's kind of high right now is we don't have a lot of our metrics until July. So probably August or September I'll bring you back with how how do we perform this school year on CS? I do two things on the CGI. It sounds like it kind of starts at the beginning of their high school and it's going to be some sort of portal. Yes. They're going to be able to enter information as they move along and then by their senior year they kind of have like the your options because of all the work that you've done for that that's accurate and it's supposed to it's working ideally uh we should have our grades in synergy and
044it should merge those with CCGI regularly so that it's going to know the grades I mean you know like it was kind of hard to be like oh you just finished junior year now you have to start thinking about school you want to go to whether your options qualify or you don't. So that's great. And then the second one I think you're mentioning about you say you already have a new find. That is true. Yes. Um start um at some point having them like whatever the plan is. I have a question. No, I'm good. Um, okay. So, now moving on to action items. Uh, to get approval of safety, installation from the athletic field. Okay, before we start all these presentations, I want to remember SA got 9.5 million in employee retention credits. So, $950,000.
045So, we're going to start spending a lot of money in that one. I didn't know that. All right. First one up is netting enclosures for large and small turf. Small turf. I misspoke. Not 9.5 9. $50,000. Okay, so this has a kind of a long backstory. Next slide. Um, I've got a couple photos of our turf there. Um, this is on the front side of our school. You walk past it when you come in and do the board meetings. You can see how on the large turf, the photo up on the right, there's netting that drapes down to a foot fence that's approximately, you know, maybe 10 ft high. a little bit shorter on the far side of the turf. On the small turf, the other photo, there is no netting or fencing that's above
046uh about 5 and 1/2 ft that surrounds that small turf. And so what happens is uh it limits what you can do. Like you want to play say volleyball or flag football on that large turf, but if you go to throw the football or you bump the volleyball, it hits that netting. Um small turf doesn't have any netting, but then that poses its own issues. Um, volleyball often goes out of the net, out of the area, and it's hard at their park there. It's not ideal. And then, I mean, something I'm really proud of is the kids go and get their own volleyball, and they're playing volleyball after school. We had this lunchtime volleyball tournament the last week. Um, and it was great. Like, we had probably 30 people watching for it. So, it's like
047people like sports now and they're doing that during lunch, but this ball bump jumping out of there and any cars that are, you know, there to pick up their kids or dropping off their kids or parks cards of staff is an issue. And so, for that reason, I would like to move forward with next slide. Um, this which is basically netting that goes around both turfs. It goes up to the height of the building which is 30 feet and then it's squared off there. So then we can have a volleyball game or football game uh on the large turf and the volleyball is not going to leave the curve and we can utilize this space in a better way. Uh we've been going around been around with this for a while and um backle was
048the original fence company that installed this. We thought might be able to just extend the existing poles there. I just talked to our general contractor Will Selden today and backly said that that is not possible um given the size of the footings. And so we're going to have to go and find a structural engineer to design stronger footings and then get new pipes um to go in where those are that will go up to approximately the height of the building so we can finish out this netting around uh both large and small. Um could cost up to $100,000 to do this. Um hopefully it will be less. Um and we'll be working with B Selvin and Sun is our general contractor along with uh potential fence company once we have a structural engineer support that
049that will indicate whether how big those footings have to be the poles and uh whether the netting on the far side where the building is that they can anchor it into the wall that's right there. Um, so I was hoping to do this for 20 and to have it not be as extensive project, but it appears that that's just not possible. Well, it's one of those things where it's like, do we really need this? And it's like, yeah, we can continue to have it this way, but it's just not functional in its current setup. And so, I think, you know, if we're going to be here long term, it's better to have like, you know, these two ports or, you know, fields that support PE, you know, interal sports, even you know, middle and high
050school sports practices. Like this year, for example, we had I think 34 kids go out for high school volleyball in the boys and I don't I forgot some something similar in the girls. So, we had multiple teams there. Um, plus we had multiple teams in the middle school and that volleyball season was going on. So, if we could have two volleyball courts that are functional, now we don't have to go over to another school to utilize their resources after school. So, it's a longterm investment. Um, but I think it'll just make for a better support. So, but I'm asking the board to approve up to $100,000 for this to add a little bit more. I think especially middle school had a hard time at the beginning to u make the ball. because this area can
051actually get the full box going over the major. So now I need a motion to approve any second. Well, given that we given up all possibility of a gymnasium, I vote I. I as well. Okay. Now, moving on to the next item, which is approval for the 25.6 middle school ban implementation. Okay. I think we missed one. I think we missed the MacBook. Sorry. Yum. So, I'm sorry. I'm back. Um, next item is actually approval for the next and Okay. So, um, we have the these, uh, it's kind of funny with the budgeting. What I've been working a lot with that summer is SA is going to go before the Federal Valley board of trustees in the fall of 2026 for our charter behan position, which we are, but then sometimes it works out that
052well, we might be in a strong financial position, we have uh, excessive spending and through the year like maybe next year given that a lot of this onetime funding is going away and so I'm trying to get in front of much of this as possible so that we can have a positive Indian cash balance when we're presenting for the uh board of trustees. So, with that context in mind, um, and considering that we got these, uh, employee retention credits of $950,000, I'm proposing that we buy 30 uh, MacBooks for our school and we have those. This will last us easily two years. Um, we don't have to revisit this as MacBooks wear out. Um, and so this would be the most modern MacBook that's out there right now. That's what all of our staff use
053for staff specific purposes. Um, and this would last us at least two years and probably um the total price for these 30 MacBooks is $44,000 or $1,500 per part of this order. We need a motion to approve the purchase of the Apple MacBook. Second. Thank you. And I hope Now to the next one. Um for the 256 full. All right. Okay. So, uh, this is the Sivan program here. Okay. So, I want to start off with, uh, arts and music funding sources. There's two sources of funding for arts and music. It's the Prop 28 art and music grant. Um, that's an ongoing annual funding that was passed in November 22 uh, in a general election in the state. Um, and basically it's for arts and music education programs. And the key factor there is that
054at least 80% of those funds need to be used for staffing. Uh 20% can be used for supplies, materials, training. Um and what it works out for SA is $87,000 annually um for arts and music grant uh funding through proposition 28. And this is part of the uh state budget now. And so this this is an ongoing this won't go away over time. So this is going to be ongoing. So, that's part one of our arts and music grant. Part two is a different funding source. It's the arts, music, and instructional materials discretionary block grant. Um, also known as AMIN. Um, and that's a one-time funding program. Uh, and so the total amount that SA gets over that is approximately 1445,000 per year over three years. A little over $300,000. Um, and so this has
055more flexibility, but it does go away. um after three years of use. Um and we can use that on uh arts and music, but it doesn't have to be a percentage of staffing. So it could be uh music books, music instruments, and I'm going to talk about that here in just a second. So the subsequent expenditures that I'm going to talk about today are going to be primarily funded through these two uh sources of funds. Any questions? check. Um the the proposition 28 is ongoing, right? Like it it doesn't have a correct but the other one. Um so it uh so it'll go through next year. Oh, I'm sorry. I missed. When I say next year, I mean 25.6. 25. Okay. So, uh, SA what we've done so far is we did after school music
056program and, uh, they were jamming out today. Um, we've had maybe five to 10 students attending. It's been off and on. um have as many students as I would like to see. Um again, that's our teacher there. He's done an excellent job kids engaged. We have piano on Mondays and a guitar on Tuesdays. There's a beginner lesson and an intermediate lesson. Um and so that's just kind of where we're coming from. On to the next slide. Um where we're going is uh middle an actual middle school band. And so we're gonna OOS, French, the whole everything that goes into creating advance. Um, next slide. So, step one was hiring a teacher. We lucky enough to come across Mr. Dandy Wig. He's a credential music teacher. He was hired here this year was his first year.
057He has 15 plus years teaching band at St. Francis uh high school in Watsonville. Um, he taught speech and debate to seniors in grade seven social studies this year and then did music after school with uh like group on let's say after school. Um and then beginning in 256 he's going to begin this band class and the goal is to have bands on the middle school on AAS and then band for high school on um so step one hire the teacher. We're set with that. He has lots of experience. He's working with other experienced band teachers inclusing putting out high schools band teacher to put this program together. Step two is um room. So we have a stage that you walk by when you come into our building and there's a room 125 is behind
058that. It's a smaller room, but we identified that as the room that we're going to turn into our music room. To do that, we're going to have to do some alterations. There's some ducks that you can kind of see some examples. right here. Those ducks go out of 25 and into uh our director of school culture and our uh campus supervisors administrative offices. And so when we had a sound engineer come out, we noticed that if we don't do anything, it's going to be hard for them to conduct business in their offices. Sound so loud through those Hbacks. So we've got to reposition those. It sounds complex, but it's not that bad. So that they're not going out towards those two offices on the far side of the building. That's part one. Part two is
059we're going to remove the current doors that look like the doors that we see here, just regular wood doors. We're going to put in soundproof doors so there's less uh sound einating from the there's two door two entries into the classroom. And so that will further reduce the sound uh to neighboring class, the hallways. Um, the third uh alteration we're making is there's currently like essentially three closet spaces in there and there's doors that open and shut. We're going to remove those doors and we're going to remove the framing around those doors and we're going to put in that space uh instrument lockers. And so we've already found the vendor for that. We're going to install those in that space and that'll have enough space for up to 60 music so the kids can store
060their stuff in there. And then finally, um acoustic isolation from the auditorium there on the front side there's an accordion wall that can open up and then you can actually be in the auditorium and see into this classroom. Uh which is it'll be nice once we can maybe put on some music performances. But right now we want to extend that wall up so the sound is not emanating too much out of the front so that um the office auditorium you're not it's not the sound is not accessible. So I anticipate well I know our architect um from WRT Loulet anticipates that this will cost somewhere between 75 and $15,000 to do these room alterations. Um so this is one of my requests. Step three. So, step one was hire a teacher. Step two is uh
061hire prep the room. And then step three is equip the room and purchase instruments. So, the room is smaller. So, instead of having the desk or tables that you see in this landing space, we're going to get stackable desks. Uh they won't be red, but they'll look exactly like that. Those are the models that we purchased uh or will purchase. Uh we're going to get stackable music stands that are on a cart. Um We're going to get spent lockers. Uh those are expensive, but they also include the um installation within that. So that's through Wagner, which is a reputable uh instrument company, and they do lockers and locker installation. Uh we talked a lot about what's the best way to do this. And what we're going to end up doing is he's going to have
062one key that opens up a door that opens up the locker for all of them. So they don't have to worry about three different keys. Um, so that's the type of instrument locker we're going to be installing. Um, and that $64,000 that you see there, music instruments, includes kits and carrot kits and books. Um, and then on the right hand side of the screen, you can see the instruments that we're ordering. Um, he did a lot of work. evidently there's some type of uh algorithm to determine if you have this many kids participating in band these are the type of instruments that you want to have um so he's got you know six flutes and then the dollar amounts are per instrument so the flutes are $484 was interesting when I was going through the
063proposals for this um this is through guitar center is the is going to be the provider for all these instruments you can see a huge okay you know $400 we're getting a midline quality instrument It's not the cheapest one. It's also definitely not the most expensive one. But you get up to say bass clarinet, that's 22 $2,500 for one clarinet. Um bassoons are $5,700. And then the baritone saxs is $6,000. So these are going to be some pretty expensive u instruments. Uh we've gone over all of this stuff already with the students ination about how important it is to be responsible with their equipment. We did a sign up. We have approximately 55 middle school band right now. They're going to be split up all these instruments. Um and so uh uh we need to
064purchase these instruments to make this band. And so when you look at the room modifications 75 to 125, the stackable desk, the stackable music stands, the instrument lockers along with the instruments, we're looking at 178 228,000 for uh this uh program to get off the ground. Uh if we look at our um revenue sources, we can see that we can use 20% of the CO2 grant that's in perpetuity or $17,000 for that. And then uh um the uh music grant that is a three-year term which expires in next year. Um we have $26,000 left that it's a total of 309. So that gets us to 162,000 um which is in the around what this total amount is going to cost and then we will cover the rest of that. So I'm asking for the board's
065approval for this. It is a lot of money but at the same time I was telling Dan today just like get all this stuff is like the state of California said we want kids to be in music and they passed both of these grants to have that happen and so I feel like we're living out what taxpayers have to set up the music program. Um, the other thing I'd say is I jokingly say there's going to be multiple times next year when we're going to say, "Why the world we wear middle school band?" But I know I'm very confident two to three years from now that once this is up and going and we've got performances, the kids are engaged at both middle school and high school level. It's going to be something that's really
066going to be a change of culture wise and uh it's just going to um I'm asking for the board's approval and I uh to move forward with um This will be an actual I'm trying to something else. Yeah, great question. Yes, this will be so you will sign up for it and right now you're taking either um civics. Thank you. Civics, there's about 25 kids that opt to do that or the third of the kids be at the end. They'll be plac and that'll be their uh one of their either their a day or Bday. a whole block. They'll have 30 kids going for like say block one kids going for block two that'll be banned approximately and then the third block is teaching civics. So I did understand the storage area for all [Music]
067and that is this is the area also where they're going to be doing no everything. Okay. What's the completion outdoor? The outdoor renovation I would want to get done this summer. I'm skeptical now. Um it'll probably small interession for the outdoor. Just the background on that. Originally, uh the general contract real that league would just be able to do extend the fold up since the netting is so light that it really wouldn't be that. But when they actually came out and looked at everything, they said, "No, we got to put footers in and that means they've got to use a a saw and cut out what the current foundation is." And so we still have to get a structural engineer. So that's going to take a little while. Um this I'm anticipating that this will
068be completed over the summer. We have quotes right just a matter of us approving this tonight. We can get the order in car center I assume come within a month or two. Um so I'll be here by the time school starts next year. I'm a little bit concerned about the timing of the room modifications but I did talk to the general contractor today who potentially do this. He's going to come and bid later this week. I'm going to give one other general contractor here in construction. Then we're going to those two bins. Um I also did talk to and does not require a formal RFP or request for proposals. So we're just going to say G construction s who can provide these alterations to the full dollar amount question. No, I just have a comment.
069So, you know, the things that separate charter schools from regular comprehensive schools are generally athletics and performing arts. And I think both of these things go a long ways towards kind of evening that playing field. So, I'm I'm enthusiastically in favor of this. But I do have one question. Why are valve trombones and not regular trombones? These It's this instead of this. You know the difference. Does it not say P? It says Valve say that. Yeah. I don't know then. That's a good Oh, you're right. Yeah. Yeah. It's a Maybe it's a dumb question, but Val, I'll ask him about that. That's a That's a great pitch. Like I didn't capture that when I was putting this together. I'm going to guess and I'll bring this back to the board that the space is so
070tight that he's concerned about that uh whole trombone hitting their classmates in front of them. Oh, good point. Really good point. But by by the same token, if a kid's going to learn how to play trombone and wants to continue playing trombone, you know, valve trombones are not the way to go. Yeah, that's a really good point. Um, and and then the the other thing I'd say about the the music is that, you know, a few years down the road, you can have a culture at your school that is the band kids, you know, and it's it's a community within a community that is oftentimes really special and it gives a lot of kids a place to be. Um, it's real valuable. I really appreciate that, Larry. I totally agree. Um, that's kind of what
071makes me really excited about this is that you know, I mean, who knows what will happen, but I'm envisioning like there's the band competition at Disney or whatever it is not on the bus and they're going to go perform and take on, you know, wolves of their size and see how well they do. And that's really where it's Yep. I think they um the other thing that I wanted to share which isn't I mean this isn't a set thing but when I did explore this room um Lou and with the band teacher this was kind of the minimum to make it so that we can have a band class in there with minimal disruption to the rest of the classes and so this will get us there but if this turns into what I hope
072it will be where we've got pretty good participation and a lot of kids playing we want to maybe expand that room out and take the room out to into the stage and make stage area a little bit bigger. Um, and so I might come back next year with that. Um, he said it actually would not be excessively expensive um, to do that. So that might be something that we could have because right now, while I do really like our stage, it's pretty small. I I think it'd be almost impossible to get a full band onto that stage. So that's So do we need a motion? Y to approve. So moved. Okay. And Larry, how do you vote? I a little bit different. Um this is just a that I have to send to the state.
073Um, so this, uh, is, uh, so I mentioned the prop 28, so you're correct. Um, but this is just a report that we have to submit. It needs to be approved by the board. Um and so there's short narrative provided arts and music through an after school cheer and dance team that provide form of sporting events and Mondays and Tuesdays as well as a rock band club that performed after school. Then you put in the staffing for this prop 28. So we had a halftime uh teacher for cheer. We had another halftime teacher devoted to the rock band um who was the uh credential or certificate, excuse me. Uh one who was not. So that's why they're classified. And then the 007 was the after program on Monday or Tuesday. So that total is uh
074um the total number of staffing that was involved. We had about 75 students involved in terms of receiving instruction through this. And then uh we have one site and so this will posted on our website that you can get a motion to approve the proposition. Second, you vote. [Music] I moving on to the next one. Approval of resolution 3235. Okay. Um this one I don't need to put it up on the board. It's two documents basically. But uh what I'm asking the board to do today is to determinate our participation in the cash management program uh through charter advisors in US bank and transfer that those funds that are currently invested in US bank over west coast community bank uh and authorize additional 1.5 million for a total of four like Marshall discussed earlier invested
075with West Coast Community Bank and the money funds. Um the background of this is a lot of those things he was talking about how it has to be FBI insured and it's liquid those were on the investment policy that we passed in June last year. Um, and so all the boxes to make sure that he would uh has to be discussed. And so if you approve this tonight, I will send an email over to um T Charter Advisors requesting that they uh liquidate our funds with US Bank, which was in a similar money market fund, and then we transfer those funds to uh Marshall Del West Coast Community Bank and where they'll be invested in the offering that he discussed at that report tonight. Um he charged uh Carl uh is uh aware that we
076are possibly going he's aware that we might do this if you approve this tonight and um he understands that um this really was a business decision. how I came to this conclusion as I was going back and forth between us Carl versus uh to determine who could get the rate and so it went from 3.1% to 3.9 by the time so uh I feel good with this um so if you if you feel confident with presentation earlier. Then I'm asking you to approve this transaction to again move it from US bank to west coast. Uh yeah, we probably just read that out loud. Okay. A motion to approve the resolution 0603205 terminate the participation cash management programate and transfer 2.5 million to West Community Bank and authorize 1.5 million investments. Second. I vote I as
077well. Motion passes. Okay. So, for this one, um, we have a handbook. We go over this with staff at the start of the school year. Um, this kind of guides us for our work responsibilities are to each other and to our students. Um and so every year we have legal go through some update. So I have the changes 2025 26 handbook here. Um the first one is the equal opportunity update policy uh language. So this basically says that we need to add a clause in there that says the policy protects qualified individuals based on the perception that individual has any of the characteristics or combination of characteristics um uh that might be qualified under that particular. So it's a very uh legal dense wording but the attorneys um harassment uh based on race nowcludes associated
078with air texture and air style uh including but not limited to grades, locks and twists. Okay. Um litation accommodation policy uh this one you know we do have that uh come up occasionally. The break time if possible should run concurrently with break time already. So employees use lactation time they need to have their break time go along with that set that will dip on. Um so that's going to be outline there. We do have a staff member who does work. Uh employee classification, this was minor. We have full-time employees are classified as 40 hours, but for the purposes of health benefits, it's 30 hours per week to comply with the affordable care act. Um credential requirements, there's a lot of uh changes to that this year in terms of notification by employers and employees, but
079um employ must keep SA informed of any threat or pending action by the U CTC regarding uh investigations of discipline regardless of whether it's being destined. And so like let's say that we hired a teacher administrator and then we and then that teacher administrator came from another school and they have uh something going on with their credential. They had some bad something go on, they would have an obligation to let us know about And then that which I think we must have already had in there. Employers are also obligated to say if if they had a teacher who worked at their school, they're now obligated to say that we if you file something with the CTC um uh questioning whether they should have that um employee and criminal background check. All uh applicants for credential
080job positions must post their employment history with California educational institution regardless of time pass. So this kind of is in that same thing. Let's say you work for 30 years but a long ago you work out that well you still need to disclose that employment history. Um and we're required by law to inquire into the applicants history when we're hiring people um and on boarding them at state levelum. they don't do that they be disqualified um based on um leaves this was minor uh and cifra have always been on page but now explicitly states it right persons okay uh emails so uh all staff email so to ensure that uh staff doesn't have to sort through unnecessary emails um and they don't interfere with employees duties is going to encourage all employees to limit their
081use of all staff emails to school purposes only. Employees are also encouraged to limit all staff should instead send emails to selected administrators. And so that's just not to be. So um corporal punishment uh this one I guess that they suggested that we add uh sable will not Corporal punishment as disciplinary measure against any student. Corporal punishment includes the willful infliction of uh willfully causing the infliction of physical pain. Um and it does not include use of force when we're preventing uh you know trying to ensure safety of others or damage to property. And then finally smoking. Uh it clarified that smoking is prohibited both on campus which was already there and also within 250 ft of the facility uh uh or park when a school sports event is taking place. So smoke at the
082event or so I need a motion to approve the 2026 employee handbook. Second How do you vote? I approval of 256 family. So, um I should have said this at the start. I'm going to have to postpone this to our next meeting. Um I have it ready, but I want to talk about it with our admin team before I bring it to you all because there's some things in there about I want to make sure our policy is accurately reflecting what we want to see. So I'm not going to ask you to approve this family student. We'll approve this at our next moving on to the EPA resolution and okay so Um so we have to show how our education um protection account monies are spent and they cannot be spent on um anything but
083certificated salaries. And so we can see here uh we have educated protection account revenue listed at 788,000 for 242 and 1.03 million for 526. That's the budget. Um, and we're utilizing those funds for salaries. Um, and so this we need to make sure is approved by our board. Our practice teacher salaries all have any questions about this? Motion to pass the EPA and summary. Secondary vote. I have vote. I as well. Now moving on to the closing items. Um, is there anything that question we'll vote to approve the 256 budget and help that next meeting as well. With that said, I have the motion. Larry, how do you I'm sorry, Larry. I still I as well. Thank you everybody.