IIA Board Meeting 9 23 25

001Thank you all for joining today. The Irvine International Academy regular board meeting. Today is Tuesday, September 23rd, 6:25 p.m. We are located at 4782 Karan Lane, Irvine, California 92604. U Mali is located at teleconference location, Hotel Masia Condor in Granada, beautiful Granada. Aanita de la Contion Granada Spain. Thank you very much Molly for joining this meeting at the late hour. Okay, I will start with roll call. >> Uh Molly Chang >> here. >> Felipe >> present. >> Uh Brett is present. David >> present. >> Thank you all very much. Uh move to the next item. Approval of the agenda for the regular meeting of the Irvine International Academy Board of Directors today, September 23rd, 2025. It's recommended the board of directors approve the agenda for the regular meeting of the Irvine International Academy Board of

002Directors. Is there a motion? >> I motion. So, >> thank you, Felipe. Is there a second? >> Second. >> Thank you, David. So, we'll do a roll call vote since u Molly is overseas. Molly, >> yes. >> Felipe, >> yes. I'm a yes. David, >> yeah. >> Thank you. It passes. Moving forward, we will do the flag salute. Any volunteers? Otherwise, I'm happy to >> Felipe. All right. >> Ready, begin. I aliance to the flag of the United States. One nation under God, indivisible, with liberty, justice, justice for all. >> Thank you very much. Okay, moving on to community input on agenda and non-aggendaized items. Public may comment on items listed on the agenda, including consent, calendar, presentation, discussion, committee, and action items. The public may also comment on items not listed on the agenda

003that are within the legal purview of the board of directors. Do we have any public comments? We do not. >> Thank you. Moving to the next item, items for consent. We've got uh two items. Approve the minutes from the regular meeting of the IIA board of directors on August 19th, 2025 and approve the personnel report. It's recommended the board of directors approve consent items A and B. Is there a motion? >> I'll motion. So, >> thank you, Felipe. I'm happy to second. We'll do roll call vote. Molly, >> yes. Felipe, >> yes. >> I'm a yes. David, >> yes. >> Thank you. It passes. >> Moving next to items for presentation. First, we've got school update. Uh, Principal Share. All right. Good evening everyone. Um going to give you kind of an update of what's

004um been going on this last month and some things that we're looking forward to. So we're officially over a month into the school year. Um, so we've had, you know, that initial surge and then now the kids have settled in. Um, we've kind of seen our we did feel we have that group that doesn't show up which is kind of expected and we've seen our enrollment kind of trickle up along the way. I believe I just got an update that as of today, well, as of tomorrow, we'll be at 599 with one, but possibly three more coming within the next few days to bring us over our 600 number, which I think you'll find out is is kind of the target number later on. Uh, but our we're we're inching up in enrollment. These are

005the spots that we've had kind of back filling. um we filled in kind of working with TK especially and then also um some third grade and and fourth and fifth. So that's kind of our enrollment update there. Um our ready beginning of year diagnostics are complete. Um so this is what this is is this serves as our baseline for the year. So this is students coming in. These are their current levels. Um and what's always interesting for me is looking at these levels and comparing them to the previous year. So, uh, when I compare when we compared our numbers to right now compared to where our students were at were at at the beginning of the year last year, um, overall we see our EL ELA scores slightly up, but we didn't also see our

006math scores slightly down. So, um, that's something that we are looking into addressing. In fact, tomorrow I meet with we have I'm meeting a session with our staff to go over this data to create student grouping plans for intervention for our student. So kind of use this information to work with our students and kind of work in those problem in those areas. Along the same lines too um when we look at our curriculum committees for the upcoming year, one curriculum that we are looking at is math. We currently use Singapore math. That was selected a number of years ago, but one thing we find with Singapore math is it's not standards aligned. Um, so we're so we're going to be looking at that as well as some other curriculums that are standards aligned to see

007if that is an area. So, um, you use this >> I got a quick question for you. So, you say this the math scores are slightly down from last year, but it's not like >> No, we're talking I want to say four or five% proficiency, which >> over the number of students it's about 20 to 30 students. and and could since the growth could the growth been affecting that a little bit since our growth is that possible >> I don't want to use as an excuse but um yes I mean it's a factor it's a factor but it's not an excuse that's why we don't want to just automatically assign that but that is anytime you have the growth that we've had you are going to see some of this these numbers shift >> sure

008>> but for us it's okay well these are our students let's work with them and um and bring them up so that's kind Well, the value is that we do the I Ready testing so that we know where they're at and then we just make an adjustment >> and that's the purpose of I Ready and then they have their mind path program which provides targeted support for the students. We just got to utilize it effectively and that's kind of what we're starting to do um with our staff tomorrow. >> Perfect. >> Yeah. >> Um I'm sure you're aware too. >> Sorry, one more question. Yes, >> the same you know >> on the mass uh kind of the decrease is that across the board or just uh mostly in a particular group. >> So we've

009seen a little bit bigger drop amongst our upper elementary students more on certain grade levels but overall it was a if you look at the big picture there was a slight drop across the board. So what like it was higher in some pre levels but it it's pretty consistent. Same way that our ELA scores were up is pretty consistent. So yeah, it's something that we're watching and working on. Any other questions about those? All right. Um looking forward, we have our Mid A festival in a little over two weeks. Um it's start it's going to take place from 1:00 p.m. to 400 p.m. Um 1:00 p.m. is kind of when the food trucks are going to open up. Um and then at 1:40 our middle school orchestra is going to perform kind of leading into

010our elementary performances at 2 pm. Uh we have our middle school students who are serving as the MC's for the performances and the events. Um Mandarin and then we have our middle school leadership students working the game booths and working on that. Um we've also had multiple meetings working with PTO um for them because they're a big part of this as well. So, we're hoping that it's just a good fun school event for everyone. Um, but we have a lot of different parts of the school involved in that. So, we're excited about that. All right. Um, teacher update this and staff update. So, we are fully staffed. That's the update. So, that's a good sign. Um, and being a dual immersion school, it's not always the easiest thing to do, but even at the IIA

011level and now at the sub level, too, that we are we are full. Um, so it's been it's nice to be fully staffed cuz when situations come up, we need extra support or extra supervision. We have that ability now to kind of flex certain things. Um, but it's really nice to be fully staffed. Um, also after school update, so we kind of want to keep you all in the loop of that. Our next rotation for our or for our own IA after school clubs is going to take place in mid November. So a little less than two months from now. So these clubs are going to rotate every trimester. So that that was the plan. So by the beginning of October, we plan to send out a notice to our our community just these are

012the club offerings that'll be coming up so families know what the club offerings are and they can kind of look it over in the middle of October. We're going to be doing our signups. So that gives us a full month um to them to sign up to confirm registration and place them. We are again that's one of the nice things is we do have the ability to adjust our club offerings. So one of the ones that we're looking at is adding a Spanish club. Um so that's one thing that a number of our families have expressed interest in. So we are going to uh offer that. So we hope that many students sign up for it um because of that. And then what we are going to do is we are going to be working

013on some additional staffing. And what we um and this isn't additional staffing in the sense of of added to the budget. This is to be able to provide um additional staff beyond our current staff. So what you'll see later on there's a ELP aid job description that you guys are going to be looking over this um this meeting and that those are going to be helping assist lead clubs work with Mr. Gio kind of fill in clubs when we have um when we have people out. So to provide that additional staffing needs for our after school clubs. Um originally in our budget, this position was not in our budget, but what we did is we had more teachers allocated towards those funds to support that. So while this position is not in the budget, it's

014still accounted for through that because there's not as many teachers doing it. We are supplementing it with the ELOpa position. So that's why in order to do that, we want to get a job description. Make that clear. uh hopefully you guys approve so then we can fly that position and start interviewing and getting the right people in place for our next rotation in November. So that's kind of the updates on our after school clubs. Um we're looking at again max maxing it out next um next rotation. So I think between all our after school programs uh between after our own after school clubs YMCA and now strategic kids which I started I believe we have around 350 kids in our after school in the after school program runs in some capacity. So put that perspective

015that was the size of the school two years ago. So a lot of activity here after school. >> I have a question about the club the clubs themselves and how you're adjusting them. How how is that how how is that done? I mean, do you take a survey? Do you look at the different the attendance of the clubs that are existing, that kind of thing? Because I don't recall seeing that. >> Yeah. So, we did a survey originally to get interest from our families to for the original offerings. Now, um, we do we're basing it based on what families have signed up for and then just our communication with the families that are currently a part of the program and also through things like coffee with the principal or >> meetings I have with parents

016or just that communication. So, through the various outlets, the one area that that was pretty consistent that they would like to see was the Spanish club. And then we're going we're looking at the other clubs that weren't as popular and adjusting those. I think you I think you're going to get two two students that I know about will be in the Spanish that I know about. So yeah, that's fantastic because that's one of the things I've been hoping to see here for a long long time. >> Yeah. And then we actually included that in our original survey back in the spring. I think only one or two had selected it at that time, but then a parent was like, "No, we can." And they gave me a list of like 40 different parents who were

017interested in that. So um that's why I'm saying it's just that ongoing dialogue with families, >> right? I think maybe in the survey like the school survey, the overall school survey question about the clubs, you know, include that. So, you know, get some more feedback from that. >> Yeah, we we can do that. I know um Dr. Henry has a one coming out soon. I don't want to just add on to that, but we we can incorporate that in the future once. >> Okay. Sure. >> Okay. Who's teaching the Spanish school? Who's running? I shouldn't say teaching. Who's running? >> Well, that's one that we'd have to hire for. That's that's hopefully the ELPA job description you'll approve tonight will uh help with that. Okay, good to know. >> Thank you. >> Couple questions. >>

018Yep. >> Um one since both of you are here. Uh do we have teacher any teachers on the H1B visa? >> Yes. >> So recent announcements regarding costs related to that that impacts us directly, right? Do we >> Not yet. Um just to give you a little background because we actually talked about this this morning. Yeah. So it's every new and that's not in the states. So our our teachers on H1B visas are on like a three-year rotation. So we don't have anything coming up, but it would impact future hiring if we have to hire. So >> Okay. But we're also I know um Eva has been in discussion with our the law firm that supports us with those visas. Yeah. >> They're updating us and they're giving us um at least we have some

019time to plan. >> Yes. >> Okay. >> That's good. And then the other point also since both of you are here, you mentioned a little bit about offsetting with the ELO aid, right? I know it's on the agenda here and it talks about budget impact not to exceed exceed 16,500 is the 16,500 for the fully compensated individual >> that's for that position. Yeah. >> So how much of that is to be offset? >> Um so what you're saying >> so originally when we did the budget for our ELP program we included a certain number of teachers to be a part of it paid at a certain rate. Um, and I can't give you that exact amount, but it was much higher than that because our teachers were getting paid at a higher rate. So instead

020of paying our teachers at that rate, we're paying an ELP aid at that at that rate. >> Okay. >> So that's where the offset's coming from. >> So we should assume 16,500 is the worst case scenario. Is that right? >> Yeah. Yeah. >> Okay. Thank you. >> And then kind of looking ahead, um, we have our parent workshop on Thursday. Uh, Miss Jong is going to be kind of giving a community update on where our students at with their Mandarin levels. Um, so similar how she did the end of the year last year, she'll kick that off at the beginning of this year. So that's on Thursday. Next Thursday, we'll have our first school site council um meeting. So that starts then um leading into our picture day on the 7th. Then we have our

021Mid-Autumn Festival celebration on the 8th like I've explained. And then we have our first EWAC meeting on October 9th for our English learners. So that's kind of what's coming up in the next few weeks. Any other questions? Questions? Molly, do you have any questions if you're there? >> Molly, are you there? >> I am here. Sorry. >> Okay. Yeah. Just just wanted to see if you had any questions or comments. >> I don't have any questions. >> Okay. Great. Thank you. >> Okay. Moving on. Next. Thank you very much. Financial update. Uh Mr. Miller, are you there? >> Yep. Hello. How's everyone doing tonight? >> We're good. Thank you. >> Yeah. Uh can I actually get sharing rights, Brett, if that's at all possible? >> Yes, Mason's on it. >> Awesome. Thank you. Well, while

022we wait on that, I'll go ahead and just, you know, give the overview here. So, tonight we created a first budget revision. So, this is done between Dr. Henry and myself. Uh, this is something that we're doing pretty significantly ahead of schedule. I'd say like two months ahead of schedule. It's mostly because, you know, we're both new. It's kind of a new administration here. So, we're kind of, you know, taking another look at the budget a little earlier on, but not too early where we're not hitting the two most important things in the first interim budget that we look for, which is both enrollment and payroll. So, whenever we do these first interim budgets, and I'm sure Delato has already said this, but we mostly look at two things. We look at okay where did

023your enrollment really stack up which you kind of know especially at this point in September and then uh you know what do your employees uh look like or what does your payroll look like. So those are the two things we really focused on in this budget revision. Most of everything else stayed the same. I'll kind of highlight a few places that I maybe tweet what Delano had but um yeah that's really going to what we're going to be talking about tonight. And thank you. Uh, I should be able to share. >> Yep. >> Can everyone see this? Okay. >> Yes. >> Okay. >> Yes. >> So, as I kind of discussed, uh, you know, IA has a really strong, um, ADA growth. So, what I did here is I really wanted to showcase how different

024things are going to look year-over-year. So, I went ahead and compared what this budget revision is going to be compared to your end of year fiscal year 2425 numbers. Again, this is going to be a budget for fiscal year 2526. Um, and really this entire budget is underpinned with very high, very strong ADA growth. And I'm going to kind of show you guys what that looks like. So, when we jump right into it, we're looking at ADA. So, this is compared to P2. So at P2 you guys were at 509 and we're budgeting an ADA of 570. Now personally and I think after talking with Dr. Henry this is actually going to be conservative for you guys because we budgeted an 88 percentage of 95%. So, you know, I I hear historically, which is just

025incredible. You guys are at like 97 or 96% attendance, which is um you know, a bit of a bit unheard of, which but it's it's fantastic. I think shows how wellrun you guys are. Um so, but I always like to budget conservatively, especially for our first budget. So, we we went ahead and used this uh 570 figure, and here's how it kind of affected the numbers. um in a top- down view. So this column here is going to be your actuals for fiscal year 24-25. This is going to be this current is our fiscal year 2526 budget. So as you can see here the major variances are going to be in LCF. Again these are directly ADA driven revenues. Um these other variances in federal and state are also ADA driven revenue sources. uh I

026think mandate block grant uh lottery sped these sources were um pretty heavily adjusted and the one uh thing down here with local revenue I know Dano in his uh initial budget what he used he used this $14,000 number and I and I felt that it was just to keep it the same and after a conversation with Dr. Henry, you know, at this point in the year, it's hard to know what kind of um grants we might get throughout the year. You know, we expect this and I I took a quick look at your guys' historical data. I expect this number will be up, but again, for these initial budgets, I always like to budget conservatively so that we end the year in a surplus, so that we're looking at a surplus. Um, so again, that's

027kind of what we're looking at here. And I just kind of uh put some details on here as well. Just uh really talking about um you know this uh that almost all this is ADA driven and at the local revenues we used a conservative estimate. Um looking here on the expense side of things. So we're going to see how things went up. Uh this personnel number just so you guys know how we got this. Um we use what's called a payroll roster. This is something that I know Dr. Henry and Eva spent a lot of time on and a lot of great effort on uh they went through and really looked at every single employee. They put in their salaries. They put in their coding information. They looked at health and welfare information. And we

028really just went through line by line and budget every single employee so we could have them accounted for. Um so that's how we came up with this number. As you can see, it's it's quite a bit um up from last year, but that's, you know, in correlation with the ADA and with the additional revenue we're getting from LCFF. Uh our books and supplies uh we did take up as well. Now, this is mostly uh in food and food supplies. That's something that, you know, as your student population grows, typically that expense grows, but the revenue on the other side also grows. So, it's typically a wash on the bottom line. Um, and other than that, we kept everything pretty constant, pretty in line with a lot of projections, except for maybe just a few tweaks

029we had on uh, you know, things that are percentage based um, is percentage based expenses. So, here was a quick, you know, kind of blurb there about about that, but I think, you know, kind of went through that a second ago. And then this is really the main one. So, you know, what I like to do every year and with what I like to do with all my schools is, you know, put a lot of emphasis on what these numbers are because again, you know, as as important as month-to-month fluctuations are, what really matters is, hey, where do you end the year? So I know you know historically for IAA there have been you know some loans and some money um borrowing and as you know I would say that's pretty uh standard monthtomonth for

030charter schools because we do get paid so much on the second half of the year that those you know taking out those loans isn't completely abnormal and I'd say it's in in fact normal but I think the major issue and where you run into issues is if this number is negative or you're planning on a deficit and you take out a loan and then you can't pay it back, that's where you really run into kind of fiscal trouble. Uh thankfully, you know, last year you guys finished very strong with a 1.3 million surplus and this year we're projecting a surplus of just about a million. Again, I think at this point in the year because you guys have grown so much, I wouldn't be surprised if you know some of our um five 4,000s and

0315,000, so that's books and supplies and services came in a little over um but I think we have a good pulse on the payroll and I think um things are looking I think we use a conservative estimate in LCFF. So, I'm hoping that, you know, any any uh extra expenses we have down in the 4,000s and 5,000s will be offset uh in LCFF revenue. So, hopefully we finish somewhere around this. Um it'll kind of be remain to be seen, but if we do, uh we we would have a really really strong uh ending fund balance of 1.6 million up from the 600,000 that we ended last year with. So, that's kind of where we're looking. Um, just wanted to see if there were any questions at the moment. >> Molly, do you have any questions?

032>> Oh, you're muted. >> No, thank you. It was very clear. Um, I begin to understand a lot more than before. Thank you. >> That's good. Thank you for that. Uh, thank you, Mr. Miller. So, I I do have I have a couple questions here. Um, one, and maybe it's a comment. If it's possible, I know we're referencing fiscal years uh here, but if it's possible for us to put those dates as to what's actually covered, what do we consider to be the beginning of the year and what do we consider to be the end of the year? Um, and then I I'm curious the variance on the million dollars roughly. I what prior administration and Delano had calculated for that and and how much is that variance? >> Yeah. So both really good questions.

033So when we talk about um fiscal years, the fiscal year runs from July 1. So July, in this case, July 1 of 2025 to June 30 of um 2026. And before I forget, thank you, Molly. I appreciate the kind comments. Um but yeah, so it would run it would run from July 1 to June 30 yearly. And then uh that's a really great question, Brett. So the there isn't a variance of a million. The variance would be just around $500,000 compared to what the Labano had. So, you know, what I'm looking at here is how you guys compare to last year because I think it's really important, I know, for the community and your guys' school to see the difference and, you know, what this extra ADA is providing you fiscally because I know that's

034kind of been a point that's been discussed and, you know, that I after talking with Dr. Henry, I know has been a a point of importance for this community. Um, but when looking comparing it directly with Delato is 500,000 and the main difference is in payroll. So after looking at a little further um you know I'd like to hope that our payroll projections after Dr. Henry and Eva's word work are going to be a little more accurate as they should this point in the year. You know it's very normal to it's not to say that Delano's um projection was off by 500,000. it it's more to say that given uh now that the year has started, we know all of the new information now we can go ahead and really assess where we are. And

035that that difference came out to $500. Again, that not not that anyone did anything wrong. It it was more just these are what we think are most accurate. >> So, we're coming in more conservative, less 500,000 than what he projected. Is that right? Uh Delano actually according to uh his budget uh only projected a surplus of uh 500,000. I I can double check that now. Um and I can actually I can pull it up Brett if that if that helps. >> I'm just curious how close how close the number was, you know, because this leads into my my last question which is about the line of credit and if there's going to be a need to draw. So, I I that's my last one, but I wanted to try to put a some some point

036on this one in particular. Are are we saying that we'll come in 500,000 better than what we were forecasting with Delano? >> No, no. I would I apologize if there was a miscon miscommunication there. So, what Delano is looking at is he had around a $1.2 billion surplus. that 500,000 was compared to his uh estimated actuals. So that was I thought you were talking about the 2425 fiscal year. Um and I can pull this up really quickly too. This might this might help clear it up. Um so this report right here is the July 1 report. And let me click share. There we go. So this is the July one report Danto put up. So see here he had the $500,000 amount for the estimated actuals and we came in at $1.3 million and then

037for his um final number for the budget it would be 1.2 million and uh you know the difference there would again be in payable. So he just budgeted a little more in payable um than we have and and that's where the variance would be. So we're we're just, you know, changing. Again, these are not the actual numbers. These are what Gelato projected in July 1. And what we're doing tonight is we're saying, hey, we we see this 1.2 million, but after Dr. Henry and myself went through the budget, we're we're adjusting this down to 1 million. But again, we use very conservative estimates. It could come in a little higher, but now that we know the exact enrollment and the exact payroll amounts, we're just making it an adjustment. >> Okay. Can I jump in

038a little bit on that? If I can reinforce, Nick, >> when we went through line by line, we again the variance isn't that much different, but we really wanted to do kind of a whatif scenario and have make sure that we were able to meet those projections. So, we did go pretty conservative on some of the line items, but I I'm pretty confident that we'll actually even do better than the projections. Um, but we wanted to make sure that we were giving ourselves a realistic place to start. >> Okay, thanks. And then how does this feed into the need for additional funds or potential need Yeah, it I guess for the need for potential funds, Brett, this would be, you know, this would be something that may happen in a few months time. Again, we're

039going to have to take a stronger look. You know, it's just September, so really there's only been about one month of actuals that have come through and they're just coming through now. So, we're going to have to take a look at the actuals for, you know, August, but really we're going to wait them on September as well. And then what we're going to do with those actuals is project out, okay, given your guys' spending and given what we project in revenue, um do we think we might need to take a draw on the line of credit? I think um you know, something I can say on this and is that, you know, this is something very um normal for charter schools. This is something that is because charter schools get so much of their money

040in the second half of the year. uh taking these lines of credit out in the first half of the year to pay your bills is very normal. Um but the very important thing and the and why you have to be careful with a line of credit is you have to make sure that you're on budget for the end of the year. So the great thing about IAS is you guys are projecting a strong surplus because I think where you can get into trouble and I think where maybe IA has gotten into trouble in the past is you take a pull on line of credit and then you finish the year in a deficit and you can't pay back that money at the end of the year. And that's where you get into kind of trouble.

041But, you know, based on the numbers that I'm seeing and how strong you ended last fiscal year, I don't anticipate that to be a problem for IA at all. Um, you know, I things are really fiscally with especially with the extra students are going well. Um, again, a draw is not it it's you know, it's a very normal part of charter school accounting. And I think the important thing is that your ending fund balance is very strong, especially for a school of your size. Um, so we anticipate even if we have to do a draw at some point, we'll be able to pay back in full at the end of the year. >> So, thank you for that. I I I know that you've been working closely with Dr. Henry here. I believe you guys

042are you speaking every couple of weeks? Yeah, we have regular meetings um every other week and then we've had some separate meetings um first about uh the staffing big spreadsheet that we did that um Eva and I did that was a separate on top of the every other week and then Nick and I and we also invited Eva and Mary Beth to participate in a pretty lengthy budget going over line by line. Um, and then also to your question about the line of credit, what was important to me was that we have a runway so that no one's blindsided. And so we did talk about that that you know we have a we have time and then now that the numbers have come in and are now more real um we're going to project out.

043So we should have a better answer for you um moving forward. And then I don't know if this timing is right, but just to say that yes, we have that line of credit that we're able to pull from with the 9% interest if we need to. But Orange County Department of Education has also offered a short-term loan with interest. It varies, but it's closer to 4% and that's a $500,000 short-term loan. So, if again, we're going to have a runway. We're going to estimate out. If it's needed, we'll bring that to the board. The options that we and I do believe we will have options at that point. I'm still hopeful that we don't have to pull on any line of credit. That's really is the goal and Nick is very much aware of that,

044but it it if it happens, we'll have time to process and make decisions. >> Thank you, Mr. Sun. Thank you, Mina. Um I do have a couple of questions. Uh can you elaborate on the substantial drop on the local revenue uh projection? >> It's a great question. So this is something that Dr. Henry and I really discuss. Um, you know, I think I think when you're talking about a first revision budget, I always coun a conservative estimate in revenues and I so I cancel a conservative estimate in revenues and for expenses I always counel more than hopefully a week. Um, so at the end of the year you kind of it all kind of you know shakes out and hopefully you get more revenue and you have less expenses than you expected. for the local

045revenue in particular. Uh that estimate of the 14,000 is actually Delano's estimate from July 1 when he created that budget for you guys and I believe you approved it in the June board meeting. Um but it may have been the May board meeting come to think of it. So either way it is it is the um the vestigages of Delana there. it is, you know, still his um estimate. And you know, after speaking with Dr. Henry, we just felt like let's not change it because uh a lot of that local revenue is just based on who gives you funding in grants and all we really have confirmed is the $14,000. So, we're just going to kind of wait and see what comes in and then adjust it in second interum. And and hopefully there are

046more donations and we we adjust it accordingly at second interum. But that was kind of a thought process on that. >> Thank you. And also a second question, do you have like a projected cash flow analysis? >> We do. So interestingly, so we've uh every two so as Dr. Emmy said, you know, she sees too much of me. uh we meet quite frequently and part of our bi-weekly meetings is we have this big cash flow report that our account manager sends over um and you know that report uh budgets cash out for two months. Now the sticky thing about cash this year for you guys is because you grew so much we we want to wait and really get the correct amounts for your guys's expenses and your revenues. Thankfully on the revenue side, a

047day is fantastic. She works at OCDE. She sent over a fantastic spreadsheet like I've never seen before where she, you know, broke out monthly how much you guys will get in LCFF revenue, which is unheard of and fantastic and I I love on a day. Um, so that helps on the revenue side, but for the expense side of things. Um, I really wanted to wait until we have September actuals because I think when you grow by so much, your expenses will change. And I just don't I don't want to bring, you know, my first cash flow to to the board and then have it be incorrect and have it be half done. I'd rather we'd have something a little more accurate to show you guys. um in in more final if if that makes sense.

048>> Yeah, it makes perfect perfect sense and it's a reasonable. All right, if you don't mind, I have a final question. Okay, if I look at the revenue increase uh you know the single most important uh uh contributing factor is LCFF almost 1 million okay 9.7 almost uh yeah 9 >> yeah nice yeah 960 or whatever okay so if you know really kind of break that apart and have you thought about you know to what extent that increase attributed to or from the average daily attendance increase right of ADA or whatever you call and versus uh you know there's a really kind of increase you know from the the uh the funding source you know or year over year. So in other words and how much is attributed by the increase of the attendance and

049how much is attributed by external factors >> 100 great question 100% of it is contributed to ADA so every single LCF dollar is directly tied to average daily attendance and that 61 1 student increase is is reflected in that increase. I will say the only thing that also plays a role in this is cola. So it's a cost of living adjustment that the state puts out every year and that cola changes from year to year depending on the state budget. >> Um but the percentage is small. It's usually a difference between like you know one or 2%. Um really the big driver of what's driving the variance from last year to this year is that um I believe it is 61 student um ad in ADA and we and like Dr. Henry said we expect

050this to be higher given your guys's prior ADA percentages. Um we we expect that this could be even higher. So you know that that number could be low. In fact, I'm kind of hoping that it's low and that we finish a little over that. >> Um, but again, we're trying to use a conservative estimate. So, it'll be probably, you know, north of a million dollars difference and that's just for us to come from. >> Okay, that's a very curious. Thank you very much for explanation. >> No problem. >> I remember year one we were using 95% I think trying to be more conservative our percentage of the ADA. Um, can I ask how we're trending this year that we know so far? >> We're at um, we were just actually talking about this right before

051the board meeting started. Um, we're currently upwards of 97% right now. Okay. >> And I'm looking for the official number of where we finished last year. I believe it was 97% and I was actually just trying to get the the rubber stamp number. U, but I believe it was close to 97 and we're trending there right now too. >> Thank you. Any other questions? >> No, I'm good. >> We're good. Okay. Thank you, Mr. Miller. We appreciate it. Any anything else that you wanted to go through? >> No, that's it for me, everyone. I think I'm going to I'm going to bow out here and have some dinner. So, have a good night, everyone. >> All right. Thank you again. >> Okay. Uh moving on to items for discussion and possible action. We've got item

052A, approve revisions to the IIA budget due to our change of back office providers charter school management corporation CSMC as well as changes to enrollment and expenditures. IIA has revised the 202526 budget to better reflect current projections. LCAP goal action not applicable. Funding source not applicable. Budget financial impact not applicable. It's recommended the board directors approve action item A. Is there a motion? >> Oh, I'll motion. So, I'll second. >> Thank you, Felipe. Thank you, David. I'll do roll call vote. Molly, >> yes. >> Thank you, Felipe. >> Yes. >> Thank you. I'm a yes. David, >> yes. >> Thank you. It passes. Moving forward, approve the health and welfare benefit renewal 2025 2026. The 202526 Irvine International Academy employee health and welfare benefits package includes medical, dental, and vision policies as well as optional

053life insurance benefit coverage. LCAP goal action goal one action two funding source not applicable budget financial impact. Financial impact will vary based on employee plan selection reflected in the 2526 budget. It's recommended the board of directors approve action item B. I see Eva that you're up here. You're going to explain this to us. Thank you. >> Uh we're do you want you want to explain it to us first and then we'll do a motion. Is that >> well good evening members of the board. My first presentation officially in front of you in my this uh in this capacity as HR director. Um well I I'm excited to share with you the uh 2025 2026 health and welfare benefit package. This is the package that we offer to our full-time employees. Um that includes medical, dental,

054vision plans, some life insurancees, and I'll go through them. Um okay, so wanted to kind of start by um telling you about the process itself. Um Urban International Academy provides comprehensive benefit package to our employees. Um and there are some key dates that I wanted to share. Um the health benefits open enrollment began for our employees on September 3rd. Um with the in-person meeting um our brokers our health benefits broker came out and we had a meeting over here in this NPR room when they presented all the uh different plans and options and everything to our employees answered all the questions wonderful um presentation very informative um experience. So on that September 3rd that open enrollment started um and it closed on September 15th. So about two weeks long. That's the time when employees had

055the chance to review all the options, review all the plans, make a decision, talk to their spouses, um see what works best for them, and make any changes or select the same um level of benefit that they previously had. Um and then all those new plans are in effect on October 1st, 2025. And in order to elect into or complete that open enrollment selection or those plan selections, we use ease, which is and only portable. It's a very easy, straightforward process. Employees log in, look at all the plans, make selections. It also shows the cost of the benefits. Um, so they know exactly what they going to pay if anything out of pocket and all the details, benefits explanations. Very comprehensive and informative um process. And with the next slides, I wanted to show you

056or share with you what is it that we offered last previous week. If if I can share for the board, you do have two presentations. We put the original presentation in that has the blue slide as the first slide. That was the that was the presentation from the brokers. Um in the board folder, the presentation that's labeled 2526 um is the um presentation that's being presented right now. >> Exactly that. And exactly to add to that that's the presentation that we went through and it has a lot of more additional details in terms of what details of the plan and then there's also health benefit um guide um in in your board folder just for your own information. Um so going back to my slides uh in the current we're still in the current 2425

057school year until September 30th. Uh those are the plans that we offer to our employees. We had five plans through Anthem Blue Cross. Two of them PO, three of them HMO. Uh we had two plans through Kaiser, two plans for dental uh from dental dental to dental and we had one plan for vision. Um during the open en when we prepare for the open enrollment for our employees um we work very closely with our health benefits broker firm. We meet we discuss what are the trends what are we looking at? Um and so they they informed us that our renewal year 25 26 school year um we are looking at the increase for the plans. It's very usually the trend, right? With the health benefits, they always go up. They very rarely go down. So,

058with um Anthem plans, for Anthem, we're looking at about 10% increase in cost. For Kaiser, we're looking about at about 7% increase in cost. Um with for dental plans, we do not have any range uh change in rates, which is great news. And for vision plan, we are actually looking at the 3% reduction um which is great news as well. But medical plans are the most expensive ones. So fortunately in that area we're seeing some increases. So analyzing um the usage, analyzing what our employees need and what they actually utilize. Um these are the plans that we're looking at for the 25 26 school years. Not many changes. Um however, for the Anthem Blue Cross, we reduced it by two plans. We uh we eliminated or consolidated two silver plants because we had nobody signed

059up for it. there was absolutely no participation um and having so many different options in plants sometimes get confusing and we wanted to just kind of streamline streamline the process and offer what actually is being used. So that's why we are seeing just three plans for Anthem Blue Cross. We keep the two plans with Kaiser. We continue offer the two plans with for uh dental plans and vision and this year we decided to offer to our employees voluntary life insurance. Um as you see in the slide there are four additional voluntary life insuranceances um for critical illness for accidental for accidents for hospitalization. Um this is just gives an opportunity to our police to prepare to plan if something happens accidents on the road happens very frequently. >> Did you say that was new for

060this year? >> It is new this year. We had not had that before. Um it is at no cost to employers. So there is no budget impact for the employer. It's all covered by employees. If they would like to elect into it, they would pay specific amount. Depends on how much um they want to insure themselves for family members themselves only. It really um depends um but it's an option for them. A lot of people they like to plan ahead and they like this to be able to you know participate in those insurance plans. So we offer that. >> One question. >> Yes. So uh in terms of the the health coverage, you get a different plans. So the all the plans get the same premium or the premium on all >> they're all different.

061They're all different different benefit level, different coverage, different out of pocket amount. Um and the benefit guide that's in the portfolder kind of gives all that detail. >> So the employee or staff would have an option to pick. >> Absolutely. Yes, they would get an option to pick depends on the level of coverage they are looking for and their family needs. If there um some underlying health issues, right, they might go for PO plan or something else. Um if they rarely see the doctor, they would choose a less expensive plan and things like that. It really varies. That's why it's good to have those options to meet the needs. >> Yes. So the school coverage, you know, the the group policy, right? Group policy covers. So what what you know roughly what what a percentage

062are covered by the policy and uh you know what are percentages of pocket >> um again it depends on what they send up if it's an employee only employee plus child in Iran international academy contributes um the cost of the I think it's anthem so I I contributes 100% of the employee only cost for the Anthem gold select HMO plan it's roughly about $400 something dollars, right? So that's what we as a IIA employee will contribute towards the plan. If you choose Kaiser, um that may cost, I don't know, $600,000, $600, $400 goes towards that contribution. And so that out of pocket amount really for employees will vary on depends what they did that answer. >> Any other questions so far? >> I I have a question. I saw in your ancillary benefit it mentions

063the Roth option for the 403b. Yeah. I was just curious, has that been in place? >> Yes. >> Previous prior years. >> I'm getting there. I'm not there yet, but I'll I'll address it. >> Yeah. >> Okay, perfect. I wanted to spend a few seconds on this slide for u mental health. It is very important nowadays especially after COVID um a lot of employees take advantage of mental health coverage and all our medical plans and all plans with Anthem and Kaiser provide that mental health um coverage. It also has um employee assistant program behavioral health education on the physical health all those benefits. Um so that's something additional that our employees have um access to through our plans. And now moving on to the um to the school's first credit union. The Irvine International Academy

064been partnering with schools first credit union. It's not something new. It's been in place already. Um so our employees able to connect with schools first credit union represent prep and set up additional um retirement plans for 3B or Roth for a 3B or both if they want to. This is just to help them to offset their um state retirement plan. Right now we have clusters not pulp first but um maybe in the future we can have pers um but that's again an additional retirement plan that employees have access to if they need to plan for their retirement even more. >> Did that answer your question? >> Yeah I was just curious and it kind of leads me to another thought as well but um curious what type of response rate there is for for Roth.

065I you know one things that I think is is important for the kids but also for the adults is just personal finance awareness and education and we often times we just learn it the hard way. Right. >> Yeah. >> Right. And so I'm curious some of these things that are offered is there are are is the staff educated about what those things are and how it can truly benefit them? I know someone may come in and present this is what it is right but >> as part of a benefit for the organization I don't know if it's something that >> we we try to educate our employees sometimes they would come in with questions some of them already kind of know or heard about the 403b or or any of the plans different plans they

066would ask questions we would connect them with representation from the school's first grade union we have a person their contact information um we do try to put together meetings where the person where the rep comes in and educates the employees who are interested. Um not sure what else would be beyond that. Um if you have any suggestions, I'm open. >> I think Oh, if I can. Um with schools first, I think a benefit of partnering with them and also many school employees also bank with schools first. They come in and do presentations for our staff. We already talked about having that. We wanted to do the benefits first. will have schools first come in and then they also do one-on-one appointments to help for retirement planning or other financial help. uh they're very they're they're

067very helpful with that and I know a lot of employees take advantage and that way they can have personalized uh financial planning and we also group >> during the onboarding time when we onboard new employees and I meet with them and we do all the paperwork I also present them with those options that we have specific flyer for that so we educate them or introduce them to it from the start >> yeah I guess I'm it's kind of leading me to outside of this I schools first. They come in, they I presume they have services that they sell, products that they sell. So sometimes you don't get an unbiased view of things. Um, but it's almost like a and it's tang tangential to this, but it's almost like a personal development. I know we do

068professional development, but it's almost like personal development offering for the staff on things that can help to improve their lives in general of interest to them. And I don't know what that is, but personal finance may be one thing, right? I know. I I personally I think the kids need to be taught that too. >> I think I think I think a good idea to have one of our clubs be a financial literacy something to have financial literacy personal >> that could be a club for the kids. But I'm just thinking yeah for the for the for the staff, you know, because we got a lot of people that come out of school and are new and they're just kind of figuring it out and and here's a great opportunity for us. We have a

069lot of different staff members. is a great opportunity to provide some value ad additional value ad. Yeah, we can definitely just something, >> you know, I think it's a good idea, but the challenge is like you said, typically when you have those people come and present, right, you know, to the audience, they're trying to sell their product, right? So, that gets a little difficult, right? But yeah, maybe there's some addition something we can do. But I do like the idea of one of our clubs being participating >> financial literacy and maybe there's some materials that we receive that we you know if there are programs that we like and we bet that we can distribute maybe staff can participate, right? As far >> get them get them to do some tax returns, things like that,

070you know, get them get them into the groove because, you know, he's right. You know, there's so much to that financial uh uh environment that you have to if you're not educated, you fall behind. You know, >> I have to tell you, you know, health plans and they're so complicated. You get the matrix and people have to try to figure out and plan and how much is going to hit the paycheck and how much you know, right? You don't know for the emergencies. So, I know was it last year that we were looking at that we changed? We actually, it was maybe two years ago that we actually changed >> the the the benefits and we had we had the back and forth and actually updating our benefits plan. Hopefully, it's competitive. >> That's that's

071very good thought. Um and that actually leads me to my next slide where I wanted to kind of share with you a few of the strategic key points, right? Um just like you mentioned um it's important to be partnering with knowledgeable and reputable and strong brokerage firm right so they can represent us and stand behind our needs understand what our needs are plus we are a small organization on on a growth pattern um we're currently considered to be a small employer and being a small employer we don't have a lot of power out there to to get better quality um or better cost effect um plans. Um basically it's like we're given what's out there. Um once we reach 100 and more employees, I mean in the future, not tomorrow, but um that's when we

072become a larger employer and get a little bit more power and we and our broker could go out there and market and bid and um provide us with options that we could choose between, you know, from and maybe u make a choice to switch to a different carrier. But that's that's long out there. >> What was the credit union? You said we're affiliated with >> First Schools First Credit Union. >> Schools First. So maybe they're uh they have something we can probably tap for the financial education part because cuz I would think they would be kind of as neutral to educate the staff and certain financial issues. Maybe they're they've got something just some I think that would be an opportunity to look at them first before I would go to one of your >>

073right and schools first grade union is more of a banking um retirement right here we're talking more about like health benefits. >> Yeah, these are health stuff but I'm talking like he was talking about the >> uh the 401b I think it was the Roth and all that. Maybe they have something where they could provide some education. I we'll definitely look into it. >> Um so u that's concludes my presentation for today. Are there any additional questions? >> Just a simple question. Okay. >> What what's the average uh cost you know for all the coverage health dental vision and mental benefits per person? >> I wish I could just tell you the number. >> It's not as easy. Um well if it's an employee only Yeah. >> right if it's an employee only coverage and

074they choose um um >> I mean typically what that would cover a family you know like a family >> family plan would be the most expensive we can look we look at about $600 per paycheck which is about $1,200 per month out of pocket. That's how expensive it can get. Speaking from experience myself but for some employees only it can be 100% covered. We see employees who can choose medical, dental, vision plan and IA covers it all. This is just the way how we have this structure. >> That's the five $600. >> That could be as much as that. Yes. >> Got you. Thank you. >> I couldn't see your strategic planning slide. >> Oh yeah. >> Scroll down a little bit. >> So this strategic plan, this is more like a points about what

075we can do to strategize for future, right? working with a um knowledgeable broker um using the marketing strategies to uh advertise it out out there to get better um options presented to us. Educate our employees just like you were mentioning that u education of our employees is very important and also the consistency staying with the same uh carriers. It's not really good to every year switch the provider go from Anthem to United Healthcare to somewhere else. Uh those providers they don't like it. They like to see consistency that um that persistence um and then they would work with with with organizations better um versus when they're not sure if you're going to stay a while or not, they would be not so interested. >> Okay, Molly, do you have any questions? Um, I don't have

076questions, but however, um, I just want to I I like Brett's idea about School First. I'm with School First all these past 40 years. I really love it, especially after I retire, I got to know even more. But they're they're very uh school friendly. And then also, I like your idea of maybe having them come and do a workshop for the kids. kids need to know the basic uh finance management and so on. Um so great idea and thank you very much for sharing this with us. >> I think can I add something there first of all Molly I think it was my idea just want to mention that but also I think our employees are very fortunate to have you here and do all this for them. So thank you very much. Thank you

077very much, Molly. And and thank you everyone for your ideas, including you, Philip. Thank you. Uh okay, so just to be clear, we're uh going to vote on approving the health and welfare benefit renewal. Does anyone have any questions regarding this particular item? Okay. Uh, is there a motion, please? >> I'll make a motion. >> Thank you, David. I'm happy to second. Uh, we'll do roll call vote. Molly, >> yes. >> Felipe, >> yes. >> I'm a yes. David, >> yes. >> Great. Thank you. It passes. Uh, moving forward. Uh, this is item C. Ratify memorandum of understanding between Irvine International Academy and California State University, Long Beach. Irvine International Academy initiated this affiliation agreement and internou process with CESIL to become an approved placement site for students enrolled in the college of education programs.

078Thisou is needed to support one of our staff members internship credentiing program but will remain in effect until August 31st 2028. LCAP goal action goal one action two funding source not applicable budget financial impact not applicable. It's recommended the board of directors ratify action item C. Any discussion on this? >> Yes. Um Cal State um Cal State University Long Beach has a Mandarin program for teachers. So we did have a we were able to hire a teacher who is credentialed but is also working on a supplemental um a supplemental piece to the credentials. So we have thisou in place so that she can finish that which she already has in place but she is she is credentialed and fined to teach the class. However, by keeping this in place long term you'll see in your

079board folder there's kind of two parts. One is specific to this teacher and one is a generalou. So if student teachers come through Cal State University Long Beach and want to student teach at our school, we'll be able to have that partnership, which is a wonderful partnership and one that we're looking to grow, especially with some of the visa limitations and such. If we can partner with other Mandarin colleges that support Mandarin teachers, it it'll be a benefit to IIA. >> And is this initiated both ways? if we're looking for teachers or they have teachers available and they are calling on us to see if we have any openings >> with the student teachers. Usually they would um we would let them know that we are uh open and receptive to that and then they

080would have specific teachers that would contact us and we would work with the college. But I think if we ever did um find where we couldn't fill a position once that relationship is established, absolutely we could call and um see if they had any qualified candidates. Uh we haven't had that issue um thankfully where we weren't able to fill positions this year, but if that ever did happen, that's another good reason to have that partnership. >> Is there a screening process involved >> with the student teachers? Yes. So student teachers generally part of theou is that they are insured and through the college we also would do a um we would do an interview for not just the fingerprinting and all all those official screening but also in addition just making sure it's a good

081fit and that they have the qualities that we would be looking for. So we don't even if they call and say we have somebody we want to place um my past practice has generally been to do an interview just to make sure that the student teacher is ready and a good fit for our programs. >> Okay. And what's the duration of each you know assignment or engagement >> for the student teachers you know. Oh go ahead >> Molly did you have something? >> No. >> Oh no. I'm just asking so uh this student teacher so we're not obligated to hire them right while they're still they're just coming here uh as the student teaching until they receive their credentials. Is that right? >> Absolutely. It it is a good way to kind of grow your

082own though as well. But no, there is no obligation. This is just it's anou. It's saying that they we have an agreement to place most student teaching programs. um these days they they've changed over the years are about a semester long. Sometimes they'll do observations and then they'll actually dive into the student teaching in a separate semester. Each university has their own components and usually when we are working to place a student teacher, I ask for their handbook to see exactly how many weeks, what are the requirements and those kind of things. >> There's no financial impact. Great. >> No financial impact. >> I'm working with some >> Go ahead, Molly. Yes. >> Oh, yeah. I'm I'm just saying I I I understand. That's great because I'm working with some um student teacher by the

083uh immersion bilingual teacher from Cal Fullon and they did the same thing. Two of them. they actually have a job um you know uh currently but they're yeah I say it's the same thing very good that >> great thank you >> are we actively looking to have this type of memorandum of understanding with other schools as well >> absolutely we talked today um you brought up Cal State Fullerton that um we know that Calstate Fullerton also has a dual immersion program in their college of education and so we'll be reaching ing out uh with them. I taught in that teaching program for 7 years at Cal State Fullerton, so have some contacts and we're already looking to reach out. Um but we did I also had a discussion a little earlier in the year with

084even placing possibly in the future student teachers from USC. So this is something that we are very open to and receptive to. >> Thank you. Any other questions or comments? All right, moving forward. Is there a motion? I'm happy to raise >> motion. Molly, I'll give it to you. I'm happy to second. We'll do roll call vote. Molly, >> yes. >> Felipe, >> yes. >> I have a yes. David, >> yes. >> Great. It passes. Next. D. Approved job description expanded learning opportunity program, ELOP aid. This new part-time position will provide support to the expanded learning opportunities programs. This position assists with after-school programs, provides hands-on support during student activities, and helps to ensure engaging and wellorganized learning experiences beyond the regular school day. LCAP goal action goal one action 15 funding source expanded learning

085opportunities program funding budget financial impact not to exceed 16,500 not currently reflected in the 2526 budget. Any other discussion on this? >> We did hear about this in uh Mr. Schmid's presentation and as he mentioned the when we projected our funding for the year and how we would spend our money um we projected higher teacher p um participation and because we haven't had that participation although this position was not reflected in the budget it will be absorbed by the budget of from what we're not spending with on teacher hours. So, we're pretty confident um that that this will be a wash um for this position, but we felt this would be a position that would be really important moving forward because it'll be someone dedicated to the hours and the position of after school funding.

086As you heard, our as after school programs are very large with 350 students approximately here at the end of every day, which is more than half of our population. >> So, is this the aid that's scheduled to um deal with the Spanish or the Spanish class? >> So, it would >> go ahead. Yeah. >> So, it would be they would kind of fill in different areas. So it could be that if we have someone who can teach Spanish, they would fill in other gaps. So it's really so what we we have to identify exactly what we need out of position general requirements. So we kind of could be that Spanish person. If we have someone who ends up stepping up to the Spanish person, then they would fulfill another role, >> right? Because I don't

087see that as a language requirement in his duties and stuff. It's kind of general, right? So I'm just curious how he's going to do that if he can't speak Spanish. >> No, exact that that's why we wanted to make it this job description we broad originally because we don't want to because we don't want it to be too specific where we can't hire for what we need and so that way we want to make sure it lasts and it's not too narrow for one certain >> Yeah. It's basically to help support Gio, right? I mean he he needs the helpers. >> Yeah. Well, I'll be looking forward to see how you fill that role. Not this role, but with Spanish club. So, it would be good if we could kind of get a handle on

088what the net difference is likely going to be, the cost difference based on what we had budgeted from before and we're not using and we can use to help offset this. if we could kind of figure out what that number is. I mean, I don't think it'll hold up this the vote, but >> I think we can do an updated ELOP presentation at some point. I also had read that additional funding is coming this year for ELOP that was not in our original budget. So, I need to look a little deeper into what does that mean for us at IIA? you know how much additional and then also there's been some variations in the original plan in that um we had we had also budgeted for some money in case we contract with YMCA so

089the students that stay until 6:00 in the beginning we had over 30 we have to keep certain staff ratios especially for the younger students to meet ELOP guidelines so we had we contracted with YMCA for that final hour for them to take some of the kids. So, we are looking very carefully at what is that bill. Um, and some of that was budgeted in, but we can do a whole this is what was presented and this is where we are. We are monitoring monthtomonth to make sure we're not overspending and I don't believe we are, but we can do a board update, a full presentation. Yeah, I think I think that's important because of the because we change because the change we create between the two years, right? So, we really want to see, you

090know, I don't know about you guys, but I'm really looking at the Z program and I want to see keep a finger on it, right? All the way through. So, budget check, you know, especially since we're hiring somebody. Not a bad idea. I I approve. I get you. >> Yeah. at the end of the year. I mean, you're monitoring it, but it would be good to get a debrief at the end of the year as to what we did right, what we didn't do right, you know, just how we how the budget lined up, we were on target, we overshot, we lod up through the year. >> So, um because it's it is new for us. It's new and it's large and it um and we're we're adjusting as well as we go, but we

091are monitoring the budget and we will provide that um presentation. We can do that a few times if we need it. >> I don't want to criticize at the end of the year. >> Can make a comment. We're actually asked to approve a job position, not a description, right? Job description. Yes. So actually, you know, to approve a position. >> Yes. So we don't have a job description either for ELOP. So >> Okay. It's a part-time position. >> Yes. Part-time aid position uh for just dedicated to the after school programs. >> So So this person will be paid on an hourly basis or >> Yes. So, we looked at the part-time hourly basis and we projected out the number of hours and that's why we have the do not not to exceed um 16 16,500.

092It actually had come out a little less than that, but I wanted to round the numbers out for us. So, and that was after like looking at the rest of the school year. >> Okay. Any other questions or comments? It's recommended that the board directors approve action item D. Is there a motion? >> I'll motion. >> Thank you, Felipe. Is there a second? >> I'll second. >> Thank you, David. We'll be >> second. >> Oh, sorry, David. David beat you to it. Uh, we'll do roll call vote. Molly, Molly, are you uh >> Yes. And you guys are kind of in and out. So yeah. >> Yes. Okay. Thank you. >> Uh Felipe. >> Yes. >> All right. I'm a Yes. David. >> Yes. >> All right. It passes. Approve revisions to the Irvine International

093Academy IIA volunteer handbook. Urban International Academy maintains a volunteer handbook that outlines IIA's commitment to volunteers and their importance to the educational environment as well as responsibilities of volunteers and required policies and procedures. Revisions to the volunteer handbook include alignment to current practices and procedures outlining complaint procedures and expanding on confidentiality requirements for volunteers. LCAP goal action goal three action one funding source not applicable. Budget financial impact not applicable. It's recommended the board of directors approve action item E. Any comments? >> Yes. So, I outlined the changes that we made. You have a redlinined version. Um, it really was adding things like Raptor, which we didn't have when we first approved this. Um, we were changing titles, for example. It was referring to superintendent instead of executive director. Um, and then with we with some

094of the investigations that happened when I first came in, we wanted just to make very clear if there were any conflict, what is the who do you go to? What is the procedure? And so we just we clarified some things. We didn't really change those things. So, and added the complaint policy that's already been board approved on our website that if there is an issue that this is how you would um move forward. Any other questions or comments? >> The only comment I had, this is all great, but wanted to make sure there was a definition what confidentiality what or items are because you know tell them in here that they're not uh confidential of all student staff and but what exactly are those items? maybe a little bit more detail like parents' names, like

095parent names, telephone numbers, you know, anything that they could that we keep a record of. It's really confidential also. So, you kind of go over not speaking about the students and, you know, things that happen in the classroom and those kind of things where you have to um maintain, you know, some silence. Don't don't uh pass on information. But what I was curious about was that a little bit more definition what confidential items are >> actually >> well but you know people think you know what I want to see in there is that confidential items including but not limited to parents names phone numbers addresses because those are information any information that we keep a record here of they're not allowed to be asked on or that they might have access to information of those

096nature specifically what those things are. Privilege information. What does that mean? Privilege information. What does that mean? That means names, parents, students, phone numbers, addresses, something. Give them a a brief explanation what privilege information means. >> Okay. Understood. Just a little something in there that not limited to >> but includes but not limited to just put some names and some things in there. >> So >> I get the drift of what that means because privilege information could mean a lot of things. >> Got it. So we can we can pull this item. there isn't a hurry for this item and we can make those changes and bring it back to the board or the board can approve this item with just the addition of more specificity for that one item. >> I'm okay with I'm

097okay with approving with those changes. So just those additions I think we should say I'm okay with that. Everybody else is okay. >> If everyone else is comfortable >> I would just say I mean you know by and large this document is no problem. just uh you know put a parenthesis. All right. Privilege information such as the grades or personal contact information and uh other >> any information that IIA any information that IIA collects for its fun for its execution of its execution of its activities which could include but not limited to parent names, children's names, you know, grades like you said, grades, phone numbers, addresses, you know, something like that. An example what privilege information means. >> We can absolutely have that. >> So, so I'm good with that. We can do that and

098include that as a >> still approved this with that addition. >> I will. Yeah. >> Molly, any comments, questions? Well, I was just thinking I couldn't really hear uh Philipe uh mentioning about the parents' names, the grandkids name. >> I what I was saying, can you hear me? Okay. So, what I'm saying is I want >> I can hear you. >> What I would like is examples of privileged information. What that means? So examples would be uh parents' names, student names, phone numbers, uh addresses, anything that IIA collects for its execution of its of the school. So you know, school grades, things like that. Just a couple of examples that what that means exactly. What does privilege information mean? Just spell it out a little bit more. That's all. I see. Okay. Thank you. >>

099So, we could we could still approve this document with those additions. They could just do those additions later. >> Okay. So, do you want to make an update? You want to make a motion? >> I I make a motion we approve this document um with the addition of clarifying privileged information content. >> Okay. Okay. Is there a second? >> I have a second. >> Thank you, David. So, we'll do roll call vote. Molly, >> yes. >> Felipe, >> yes. >> Emma, yes. David, >> yes. >> All in favor? It passes. >> Okay. Uh, moving on to the next item 11, executive director's report. >> Okay. Well, again, um, as Mr. Schmidter said, we are we're rolling into the end of September. It has been a great month. Um I do have quite a few updates

100as uh was already mentioned but is worth rementioning um that we are at 599 students and possibly over that 600 target um by next week. So I'm very excited about that. Our intent to enroll document went out yesterday to all of our families and I just want to state that that's really important um that we get those back. We talked about them at coffee with the principal. As you all know, as a board, um, we get our facilities from Irvine Unified School District and that is determined by the number of families that we have with an intent to enroll for next year and based on where they live. So, we're working on getting that. We're hoping for 100% participation. My understanding is we have a few incentives built into classes that get 100%. So, um,

101and we'll also have a booth out at the mid-autumn festival to help get so some of those signatures. Uh, we had two great advisory meetings this month for parents to really come and give input. Uh, we had our Mandarin advisory committee that was run by our assistant principal, Miss Young. I was able to attend that. Um, it was it was great feedback, great suggestions. And then the following uh advisory committee was our first executive director advisory committee that we had families. We talked about things such as um a survey that will be going out. I'll talk about that in a moment. We talked about Prop 39 enrollment and projections. A little bit of an overview of budget curriculum and charter renewal. It was a great meeting. Um, speaking of the temperature gauge survey, we're going

102the first survey will be going out on the 29th. So, that will be next Monday. And we were able to get parent input from the executive director advisory committee to really kind of reframe a few of the questions and make it as useful as possible. I wanted to share that all of our staff has been CPR trained. Um, we did some of that in the end of August through the beginning of September. both our instructional and non-instructional staff to meet those guidelines. And finally, I wanted to end um by thanking our PTO for their uh donations to help us with field trips. And specifically, we did have a family, the Judy Chen and family donated $2,000 just to support our field trips this year, which is very generous, and we wanted to go we wanted

103to make sure that we thank them for that generous donation. That concludes my updates. >> I'm going to cover it. >> Yeah. >> Molly, do you have any questions or comments for Dr. Henry? >> Um, well, Dr. Henry, thank you. It's such a positive uh uh report and plus uh a lot I see a lot of effort putting into uh some of the things we talked about last year. Uh we want to build a uh connection with the parents and we want them to have a chance to share but at the same time see how we work together. So thank you so much. I do see that from the advisory meetings and all the things that you're working on. So thank you. Thank you. >> Just had a question on the intent to reenroll. >>

104So we've got uh notification from the teachers, >> right? Um and then what's the cadence of followup? I know you mentioned there'll be something uh mid a to collect. >> So So yes, there we put them out through the teachers. They're easier to go out and to collect. We will be sending out reminders. We will have a table at the mid autumn festival that we any families that check in that haven't filled them out, we're going to have them right there. I also didn't mention um we're also inviting all of our weight listed families to the mid-autumn festival as well. Uh not just to keep our weight listed families engaged, but also to have them fill out the form um so that they can show their intent to return, which would also go on our

105Prop 39. So, we will have some reminders um scheduled through and we've talked about different ways that we can reach out as parents check in. We're going to have a list and try to make it as convenient as possible. Um but we do need that like what signature piece of paper that's what um IUSD that they require for a Prop 39. >> So, do we think families will receive at least I don't I don't want to say a number here. just do we have a process? I guess we will have at least three times that we will notify or remind parents or or or two times or whatever it is, but it's consistent and it's every family. >> So, I want to include every all my updates and then the teachers are going to do

106weekly reminders and once we kind of get halfway through the time, the teachers are going to follow up with individual assignments at that point. >> Okay. who's able to check it off. So that way it kind of goes from like that broad reminder to the more specific. >> Yeah. Okay. And that the families understand the importance of it, right? Because it's just like I don't know what's next year, you know? >> We need it for the site. So >> Okay. >> Thank you. Okay. Moving on to the director's reports. >> I just want to go >> ahead. There's always a front of you. You want to start with me? Good. Because uh so a couple of things. I don't know if you guys all noticed the big plaque we have up there today, the California

107Distinguished School plaque. I'll let you know that I did take a picture with the plaque and I sent it to Dr. Bean so that he could see it and he responded, "Yeah, it looks really great." So just FYI, so we're spreading the word already, right? And um what else do I got here? So, we have the Mid Arm fest festival coming up. Uh, I'm I'm working uh I have secret information on that because my wife is the PTO president, right? So, I get to I get to hear everything that's going on there. Something she doesn't know, we actually have a representative from the mayor's office coming. So, with not the mayor himself, but I'm working on that, we will have a representative from the mayor's office who who would be there and potentially we got

108a meeting with them, right? >> Yep. We got a meeting with the mayor's office or the mayor himself uh hopefully coming up here in early November >> and they wanted November. We're looking at some dates and uh we talked about that at our cabinet today and hopefully finding some event that we can piggyback on so the mayor can get some time with our parents as well. >> So trying to find a great day for them to come. >> Great. Uh I did take a tour of Orange County Classical Academy. I don't know if you guys are familiar with that. had an opportunity to go down there and they're another premier charter school here in Orange County and get to I met the executive director. What is she called? What's her title? Master >> Head mistress

109of the school. Sen Miss Sydney Park. You know, she's uh very interested in starting a relationship with our school here and we're offer them a tour here pretty soon too. >> We're actually offering a visit and a tour to their campus as well. Hopefully that one will be in October. So, we're looking at all these dates. >> Yeah. So, that'll be uh I think that's coming up. Uh I also got a chance to meet the music teacher, right? If you guys didn't get a chance, her name is Miss Kelly. Kelly, is that her first name? Miss Kelly. >> Yeah. Looking forward to her to her addition to the school and the performances and everything that she's going to provide for us. She looks >> I like her. And lastly, there's somebody I want to mention,

110Mario Escalante. Okay, I don't think he gets enough credit for all the work that he does for us. You know, for me, I can certainly see the impact of his presence here at the school. So, I'd like to special shout out for Mario because I think he does a lot here that we don't always he doesn't always get the credit for. So, you get an opportunity, please. >> We'll make sure we pass that on to him. >> Yeah. Thank him for everything that he >> I think that's it. >> Yeah. Good. Okay. Uh I just just want to you know uh see a few words and uh I mean this this board meetings are one of the the best highly efficient you know very just a few light not a heavy no heavy topic because

111feel good about it and uh thank you for uh Dr. Henry and uh Mr. Schmita's reports a lot of positive development and nothing negative. I feel good about it and uh and I'm very pleased to see the total uh enrollment quickly surpass 600 right I you know when I go out I always brag about I always, you know, strong proponent for the school and hopefully you know contribute to the growth and uh okay I just want to make a couple of comments um uh in in the future uh meetings I'd like to see some kind of you know like a follow up on certain Adams we discussed it previously you know sometimes we talk about uh the plans right I mean the plans don't we we don't necessarily talk about every time but sometimes you

112know update will be great for example like a g program something like that right I'd like to see some effort in establish a g program and also I'd like to hear some effort in organizing the students for you know contests math or whatever contest science competitions because I know that how important it to some of the parents um we we can definitely give an update actually we I met with several teachers and our gate plan is coming together and um we're not quite ready for publication But I think by the next board meeting we will and I'll make sure that we can do a board update on our gate program which actually includes competition learning components. >> That would be great. Um yeah I'm super happy. >> Thank you. >> Molly, any comments you like

113to share? >> No, I couldn't really hear David. Um but I heard the first part. Yeah. Um no, I'm I'm just really grateful and thankful all the personnel in school how you guys work closely and um the principal I mean um Mr. Schmurder and Dr. Harry, you guys work closely and I I just see this I always talk about IA as a family, but I see there's a lot more um detail in it and connections among kids and teachers, staff, and the administration. So, just so glad to be part of it and to to see it grow. Thank you. >> Thank you, Molly, and thank you again for staying up so late. I'll make my comments brief so you can go to bed. Um, yeah, I just wanted to commend the entire team here, all

114the staff, those that have been here, those that are new. There is a nice peace in the air and um see some happy kids uh every morning and just seems like a great place to work and a great place to be and learn. So, thank you to the board for your contributions, for your care, for your hours of devotion. Thank you, Dr. Henry, for helping to steer the ship here. We really appreciate all that you have done and all that you will do. And that goes with Principal Schmidter, Eva as well, Mason. We're all leaders in the school here, right? So, thank you all. That concludes my comments. I'll move to adjournment. It's recommended the board of adjourn the regular meeting of the Irvine International Academy Board of Directors September 23rd, 2025. Is there a

115motion? >> I'll make a motion. >> Thank you, David. Is there a second? >> I'll second. >> Thank you, Felipe. Roll call. Molly? >> Yes. >> Felipe? >> Yes. >> I'm a yes. David, >> yes. >> Thank you. Meeting adjourned. 8:02 p.m. >> Thank you all. Next meeting is Tuesday, October 14th.