Board Meeting 1 28 2025

001hello everyone and welcome to Irvine international academy uh today is Tuesday January 28th uh 2025 we are beginning our study session 506 507 506 uh we're located at Irvine International Academy 4782 Karen and Lane irine California 92604 we'll start with the roll call uh Molly here uh Felipe here uh I am present Brett David absent and Miller yes presentent present and you are located at 22737 Holy Rood no you're in China right now is that right yeah take that as it is what's your address oh this is uh South China South China okay sorry I couldn't give you the update for that okay yeah see if you can maybe get an address uh for purposes of the uh upcoming board meeting at 6 o'cl okay so I will do that thank you uh okay um

002moving to the next item approval of the agenda for the study session of the urbine international academy board of directors on January 28 2025 recommended the board of directors approve the agenda for the study session of the Irvine International Academy board of directors on January 28 2025 is there a motion a motion thank you Molly is there a second I'll second thank you Felipe all in favor uh please say I oh Miller thank you I we'll do roller roll call First Molly yes fipe yes uh I'm a yes David's absent Miller yes uh yes um yes question though because we haven't posted his address so technically until we have an address you can't okay I mean you can participate but you can't actually vote yeah that's okay then yeah I would fill in the address

003for you right yes okay okay I'm trying to I'm I'm doing it right now okay uh okay next item Community input on agendized items public make comment on items listed on the agenda for the study session of the Irvine International Academy board directors on January 28th 2025 yours is for the regular session right or is it for this session one is for this session one is for the regular s okay then you can do the one for this session now if You' like okay thank you um do I should I stand you can stand okay right you can see you on Zoom okay okay perfect good thank you for the opportunity to share comments tonight and for the opportunity for this strategic planning session to be open to the public I'm here on behalf of

004um multiple members of the community to bring up concerns about our desire to grow enrollment Beyond where we are at currently so we are asking that very careful consideration be given to any decision to further grow enrollment as we have noticed especially the returning families that the growth from last year to this year has resulted into some strain on the school there have been it is we were at a good balance and we understood that there was going to be some amount of growth but a sweet spot for that growth was calculated and we exceeded that sweet spot so the sentiment is that additional strain has been placed on teachers on students the quality of the student experience has been diminished a bit from what it was pre previously we have lost some of the

005intimacy we had in the culture of the school a lot of people were on first name basis teachers knew parents on a first name basis there was a more intimate connection with students and I understand that when there's some amount of growth it's to be expected that there are going to be changes but we feel that what made our school so successful was the environment we established the the right number the right balance the right amount of staff and um we're getting to a point where there's a lot of strain on the system so again I just ask that you please proceed with caution and careful scrutiny when you consider growing our enrollment Beyond where we are at today thank you thank you very much uh any other input uh that is all I have

006okay and uh just a point of clarification on the C for the approval of the agenda it does pass I didn't mention it would pass so just want to confirm that that's clear uh okay moving on to the next item items for discussion strategic planning and goal setting regarding growth and expansion all right so Dr kin thank you very much you provided done some homework here and provided some slides for us to review helping us to maybe walk through that so we kind of do a quick walk through and then so so um so basically our school as you guys know um has been growing over the last three years um it had a little dip after the first year um in enrollment um went down to around 200 and then has been steadily increasing

007since then um this year we're at about 530 um next year our projections will be around 600 um that uh takes into account adding the two additional classrooms um and having um having use of the full facility for next year right now um iusd still has two um actually the two largest flash rooms on campus they use as storage which are kind of right here in the back um but they have preliminarily because we have it the board should be um receiving the facilities use agreement either in February or March um will be ahead of the timeline they've agreed to negotiate um outside of the normal prop 39 timeline so instead of waiting until April for the facilities use agreement they've already agreed basically agreed to our numbers agreed to giving us the full rest

008of the site um so now we're just negotiating the amount um that we're going to be paying for the site so we should be finished with that sometime in February so it'll kind of depend on when we get their agreement um whether it's going to be the February or March board meeting that will do the facilities use agreement but that being said we have a capacity at this site um you know for how many students that we can have based on how many classrooms we have here um and we don't want to overcrowd things um one thing that we'll talk about a little bit later right now our after school program has TK we have Am Pm TK they have TK um kind of in the they they take care of the opposite so if

009a kid is in pmk there is amtk child care we don't really have a room for that right now so they are kind of in the library or kind of bouncing around next year we want to make sure that we have a designated space um for our um after school child care providers so as part of getting those additional classrooms instead of completely filling them up we are going to try to reserve one classroom for the after school program um and so we're really only adding one additional classroom not two classrooms technically if we were filling up to capacity we'd be able to have about six 40 um is but since we're leaving that one classroom open um we're projecting a little bit less than that it's also just good to not be full to

010the brim so that if something happens we have places that you know if it's raining we have places where PE can go and things like that so that's why our projection is not completely at capacity but it is at our comfortable capacity um for our School site so just kind of looking around um at our surrounding school districts Orange County is as a whole um pretty significantly declining in enrollment um so pretty much all school all of our surrounding School District districts are declining except our very immediate school districts which are Irvine and testin they're two of the only school districts in the county that aren't declining now we got new numbers yesterday from the county testin actually is declining currently um but was not declining at the beginning of the year so they went

011down I think 05% um since the beginning of the year um Irvine however is not declining he may have been going up um especially with all the new development around the Great Park um all the new condos that have been going up they have been increasing in enrollment um so in the last two years they're up about 2.55% um Charter School enrollment in Orange county is also up pretty significantly um it's up about 15% in the last two years that's overall all charter schools in Orange County so it's a pretty significant um increase it's a little bit less with the new current numbers that are just from the beginning of this year to now um I think it's only at about 8% but definitely a big significant increase in charter schools over the last two

012years um but most of our surrounding districts have been pretty significantly declining in enrollment so cappo declining around 3% Saddleback around 4 and a half% and Santa Ana almost 8% so there is pretty significant de line and enrollment um kind of around one school district that's our closest neighbor is settle back Valley um especially to us it's two exits down um is actually looking at closing some schools uh in the near future probably not for next year um because they're a little late for that but they do have a committee that's looking at all of their schools that have out enrollment less than 400 and what schools that they might shut down um there's currently seven schools in saddleback Valley that have an enrollment of less than 400 um kind of some of our closest

013schools would be San haen seems to be sort of at the top of their list of schools to shut down um and a couple of other ones in Lake Forest so that is one area question um those schools that you're talking about shutting down are those Public Schools they're all Saddleback Valley Unified Schools so they're Public Schools so they're all the public schools not Charter Schools yeah there will be Charter Schools who will be looking at those schools um to come in like we house are housed in this facility anytime a public school closes a lot of charter schools will try to come in to take that facility because in a later slide I'm going to show you how much cheaper it is to take a public school facility than it is to rent a

014facility or buy a facility um so there's also a cappo focus group currently that is looking at schools in cappo um that may be shut down because of declining enrollment as well um so it does look like in our area within the next you know two to five years there will be a pretty significant amount of schools um that will be closing down and open facilities that's not to say school districts don't try to keep charter schools out by housing other things in those facilities like staff development or moving their facilities departments things like that but technically as a charter school if we can show we have enough IND District students then they are legally required to give us the space for those IND distric students on top of that there are also as I'm

015sure you've seen driving around a lot of empty or commercial properties that are for sale or for lease especially up and down bake there's tons of them um and now in the in the Great Park area um so kind of looking at the demographic around South Orange County or around um our area of Orange County and these are all percent of the population in these different cities so um so if you look at Irvine Irvine is about split um between white and Asian um hust has a a higher um Hispanic rate or his number of Hispanic um Hispanics in their Community um Lake Forest primarily white michion Vio and sanan Capistrano primarily white um definitely the highest Asian population would be here in Irvine um highest Hispanic population is in um is intestin between our

016immediately surrounding um areas then you can see the primary language in those different areas um and it sort of goes along then with the race and ethnicity for the most part um but again looking at dual immersion and where those different languages might attract um a a dual emersion school or where a dual emersion school might attract um either between Spanish dual immersion or Mandarin dual immersion here in Irvine definitely the highest number of um Chinese speaking families um and then Tustin would be the highest number of Spanish-speaking um testin and San Capistrano San Capistrano does have a large population of um of Spanish speaking um Spanish speaking families as well and then you can kind of see income um I I threw that in there none of our surrounding areas actually meet there's a

017there's a specific law that says that if you open a school in a community that is considered lowincome that 75% of your facilities costs can be covered by the state now none of our immediate surrounding areas will actually qualify for that um that would be looking at schools um say in Santa Ana there is actually one little tiny pocket of Lake Forest that falls into that um which is why sanen is also one of the most lucrative sites because it does fall into that pocket of low income um where we could get the facility for 75 or 25% of its cost um if that's was was to be the one that was shut down but are you suggesting buying or what do you it would be a prop 39 lease the state would pay 75%

018of our prop yeah um same thing if we were to actually release a building it would be the same you could get 75% of that paid off by the state um to encourage charter schools to open in low income areas or to rent or to get facilities in low income areas so but overall there really aren't any especially right around here except for that one little pocket there really aren't any um aren't any areas that would fall into that um um but this just kind of gives you an overview so definitely looking at Mandarin it would be really just kind of in this Irvine area looking at Spanish could be S castr um or Tustin would have the highest highest population that speaks Spanish and then this is a list of all the dual immersion

019schools um or all districts that have dual immersion schools here in um Orange County now one number Brett and I were talking about that kind of jumps out is an elementary school district and that is technically because every single one of their schools is considered a dual immersion Spanish school so that's why there's that big 23 number it is not like they have specific Mander I mean Spanish dual emergence schools they consider every single one of their schools as dual Emer percent different yeah so it's yeah so there's every single one of their schools they they they have um dual immersion with Spanish in Anaheim in Anaheim elementary so that's why there's that big number um Sant Ana does have a lot of Spanish dual immersion tools they have six for the most part most

020of the districts just have one um cppo has two one in the north and one in the South because cppo is a pretty long District um and then for Mandarin dual immersion as we know there's two here in Irvine um but that there's actually very few others there's burgus in cppo um and then orange has one Anaheim has one and Newport Mesa um has one college fo College Park um and then there's actually two Korean dual ersion schools one in Fullerton and one in Anaheim so um so really very heavy on Spanish dual immersion schools um but much heavier in North County um than in South County and most of our districts in South County um just have one Spanish dual emerence will no Mandarin dual mergin do we know the breakdown of the Elementary

021Middle School versus the high school almost all of these are Elementary um because once you get into middle and high school there aren't a lot of dual immersion because just the way it's set up having kids going to multiple classes um and trying to to get um single subject teachers who are also qualified to be able to teach in Mandarin is very difficult um so most of these are all just um elementary schools I believe actually one and I'm trying one of the Santa Ana Spanish dual emersion is a middle school um and I think there was one other but I can't remember exactly which one but almost all of them elementary schools other questions about that so here's the cost of expansion um currently under prop 39 for our current site we pay about

022$10.52 per square foot um our current site is about 40,000 square feet we have 38,000 square feet of it right now and then an extra 2,000 will come with those two additional classrooms um so right now we pay um about 409,000 a year in facilities costs um so say about 400,000 if we were to lease a commercial building um average cost in Irvine is about $30 per square foot so if we were to lease a site in a Rina commercial site it would cost us about $1.2 million per year so about three times what we pay for this site to actually lease a private or commercial site and then the average cost here in Irvine to buy a 40,000 foot building would be about 10 to 12 million um that's buying the commercial building but

023that doesn't include all of the upgrades and things that we would have to do to it to turn it into a school you buy an office building it doesn't come looking like a school there's not classrooms things like that um so tack on an extra million or so dollars we we did a whole study of this on Oba or when I was at Oba so tack on at least about a million dollars in upgrades to make it um DSA compliant for a school if it already is DSA compliant um for Ada if not then you can tack out another million or two because we have to be fully ADA Compliant um as a school especially if we're doing any upgrades so any upgrades we do have to be full 8 compliance so it could cost

024us about 15 say highend about $15 million to buy our own site that is exactly the same size as this site um here if we were trying to do that um in Irvine somewhere and so when you say the site you mean just the building itself just the building that do include the yardage that we have no that's just the building right here so if we were to buy a commercial building like on B it would be there's actually a few for sale that are about this size and they're um around 11 12 million that are for sale right now um on luk net out on B about 40,000 square feet DSA the um so I can't think of what the accurate so it's basically to bring to make sure that we're compliant um with

025all of the health and safety regulations yeah so it's the department of I know this but I can't for us but like every time we put up a mount a projector to the ceiling it technically has to go through DSA approval which takes about six months to get approved um just to mount a projector on the ceiling or TV on the wall because we're a school so they have very strict requirements for compliance um so that's why it kind of taxs on a pretty big amount of money to make sure that taking a commercial building turning it into a school that you meet all of those require uh compliance requirements so it is definitely much more fiscally feasible to get a site under prop 39 and already School site um than to have a site

026of your own however then you have to um kind of be at the mercy of the school district every year basing how much facilities you get on your enrollment being able to move you between facilities um having to approve everything that you do to your site so there's you know kind of a give and take there um but unless you are a school that has a lot of reserves um or is very fiscally robust at the time you do it um it is hard to be able to go out and do this on loans um Alone um because you will you know as we've seen in our financials um it is it does come at quite a cost sometimes when we as a school try to borrow try to borrow money although there will be

027some good news about that next month we have three Banks competing for us now tables of turn people actually want to be with us oops okay so for you know the next half an hour um taking that information into consideration um kind of thinking about where do we want to be first where do we want to be in the next five years um do we want to continue to expand I know when I first came in there was a lot of talk about a countywide charter a high school and expansion was really like you know kind of the big thing that everybody talked about um I think Grant can attested that as well it was something that you know parents stopped Us in the parking lot about asked us about on a daily basis um

028that has somewhat pmed down a little bit more it's not like as as big of a a huge topic as it was um but we still get asked about it a lot um and I know you know we have an amazing school and I think parents want to see their kids be able to go to our school all the way you know through high school and so there's a lot of we talked about this last time there's a lot of different avenues that we could take in terms of expansion there's some different timelines we could you know kind of wait um you know to your point kind of wait and so maybe our school is a Little Bit Stronger financially programmatically we could try to move forward you could wait to see what happens with

029some of our surrounding districts in terms of open school sites kind of looking at how expensive it is to buy or lease a building versus um taking over a school that's already built um so just starting now with this slide just kind of throwing out um comment things that you guys are thinking after looking at that data um and and kind of being part of that everybody I think everybody here except for the three of us um have been part of that conversation for quite a while now so um so you guys you know have a little bit more of a background of of um you know the countywide charter and expansion and things like that so um so just kind of hearing from from everybody in the room not excluding YouTube too but you

030know everybody else has been part of it longer than three of us just a refresher our Charter is up next year is that our Charter is up next year so we will need to submit a charter renewal um before the end of next school year have it approved before the end of next school year um and so one of the things that um we talked about um is if that is the time to do a countywide charter since we have to do the renewal again anyway um or if we're not ready we can always you know submit something later but do we want to just kind of do it then next year when we're already submitting our Charter um the countywide charter does not mean that we have to expand at that time um it

031gives us the opportunity to expand sometime in the future um anywhere in the county that we can find a building although usually they want you when you're submitting a countywide charter to have a plan to expand and have already gone out and found a place to expand into um so that would also depend on whether we think that we would be ready to do that by next year um we would have to start that um Charter process probably to get through all the timelines um probably November December any other comments so just a time check we have about 25 minutes right um go ahead well I going to say just as a refresher also carrying on from the last time that we got together we were looking at at least three options one was a

032middle school option one was a new Standalone Elementary School maybe it's maning focused or the third option being ementary school middle school that's also a Spanish dual ersion program is that right yeah I think that was our option said okay so we just want to put that back on the table yeah I should have put that back up an open discussion right um and I also want to just maybe say that we don't have to make any critical decisions today okay other than to keep the conversation going this is our second meeting doing this in the past we didn't really have any of these discussions so it's really great it's a wonderful Direction and either way the closest we kind of like I just said the closest or the the earliest we really need to

033make a decision is to be ready to decide whether we're submitting a countywide charter by next November so either way we have a good you know six months a little six to nine months before we have to like pull the trigger on something because we are not going to get another School site next year like it's not going to happen it's too late so the earliest that we need to really pull the trigger on something would be by next November if we were decide that we wanted to try to research a site and submit a countywide charer but's so quiet so I'm gonna say something I'll open it up I know and I'll give you a break for so I want to go back a little bit about we talked about uh last year last

034year one of the things that was on the table was about a high school and I was a big proponent that I thought it was a it was a good idea unfortunately Grant ruined it for Me by explaining what that would pertain I know I know he ruined it for me but it additionally it's not off the table but it's certainly not something what is that within five five years because we just don't have the volume of students to be able to produce to to to create a i School certainly a competitive high school with the high schools that are around you right so that's kind of off the table until we get enough or if we had enough volume and I think you were saying like third grade or something like second or third

035grade by then up to e8th grade we might have enough volume to be able to do something like that so that's really gone I think you know so it brings us back to the three choices that you're talking about right and so I mean I think in my vision and we're all interested in my vision right so um the Middle School typically moves to another site right so typically the Middle School moves to another site which opens up um more volume for the lower grade the elementary school and it it does a couple of things right it it gives them that individuality and potentially we would have an AB volume for that you know because moving a uh you know breaking off a whole section to you know you're talking about you need uh resources

036for that right the the teachers maybe the teachers in the middle school could move but you still have administrative staff that you need to deal with and communication office soal staff so they kind of you kind of double up on that right and so that's a little bit of an issue I think that's to be expected but as far as would would we need a countywide charter to do that no so that like I think I mention last time we don't need a countywide charter we could find a site and petition to that school district um just like we petitioned at first to Irvine I think Irvine would be a very I Poss I think Irvine would be much more amenable to a charter now than they were four years ago um um a charter

037from us a charter from us um even more so I would think I think so but so we wouldn't need a countywide charter to do that but could we do that under the countywide charter yes see because what I'm getting at is it seems to me that the the thing that provides or the the path that provides the most flexibility would be the countywide charter yeah because then we could do the expansion of the Middle School under that Charter right and if there was some potential to open another school somewhere else under that Charter we could do that yes under instead of having to buy these individual Charters right you do it with one and uh that's what I'm doing they might be easier that opens the door or makes it a little bit more

038flexible to do what we want for sure I'm I'm envisioning we're going to have to break off the Middle School Su because they can't they just can't continue right with the the volume that we're anticipating and uh that would help if we were able to move the middle school out would certainly help reduce the population right so we reduce the population try to keep it you know more a little lower which is easier to mzes yeah we have lower everything right if we can move them off to another and then they build their own culture right they become their own little thing that's why they wear separate clothes than the other elementary school that's why they have their own little thing here right they start building that separate culture but I would think they they

039need um a playground still right some kind of playground you know yeah they would outo space they need outdoor space it can't be a building like you mentioned can't just be a building even the commercial buildings when we were researching this a couple years ago um it was very specific things that we had to look for so it either had to have some outdoor space it had to literally back up to the Great Park so that we could use the Great Park for outdoor space or it had to have a parking lot big enough to be able to convert to outdoor space um because that's you look at J Sarah um there's another school over off B they basically just took the parking lot of the of the building and you don't need as much

040parking for a school so they turn that into you know ebike you need like ebike to bring in their ebikes and their scooters and stuff but um yeah I mean to me it seems like that out of all the past that's what seems the most viable now an advantage I'm not saying we could do this but having the Countrywide Charter again if we were to break off another Elementary School and put it somewhere the county L Charter facilitates that you know if we already paid the money to that done the homework done everything but the real goal was to use it to move the element or the midle school out that's what I'm thinking that's that's what I think the only way to do it well I hate to put it that way I'm not

041I'm not pressuring guys it may not be the only way that's what I'm thinking that that at this point since Grant crushed my high school last year so and and actually you know I'm glad you did because I was truly on the wrong path there and and the more and more I think about it that's th those schools you know there's no way we could compete against that more and more I go visit them and see what they have here in the local areas be different we were maybe in a low income area or something like that but yeah I don't think we get people to come what I really want what I really want is the academic standards at IIA to be at the point where those schools are recruiting our kids that's what

042I really want so whatever improves their academic standard is to me is it's more important that they are starting to contact us to start kind of asking around is Raymond on that list we're thinking of we're thinking of maybe hosting a college I mean a high school night and trying to see if we could get some of the high schools year to I think that's not a bad idea to our students I think that's not a bad idea and I'm G before I go down that path again I want the other thing that I was big on is that I think our uh make sure I say this right immersion school Chinese language instruction needs to be top dollar because that's what sets us apart from other Public Schools even some well you have it

043up there but the charter the other Char schools too that has to be top dollar we have to spend our time and effort for that because that's what makes us unique you know it's not just the academic standard our good looks our our our principal our Ed our Ed but that standard I think when people when those high schools come and they say hey boy your academic standard is topnotch and then they turn around and go oh my oh my they're Chinese speaking capabilities you know or literacy you know now we can ask for more money are they going to pay us no but actually the question I have is what do what do the high schools get for that I mean I know they get a quality student but what do we get for

044that just reputation kind of a reputation of being yeah top-notch and then event might offer opportunities for our students some our middle school students or something oh to go to high school while they're here or something sometimes they do like special programs for middle school so they could they could use their facility over there yeah it's basically marketing for them but they host programs sometimes schol students because I could see I know one of the things not to degrade our engineering uh program here but if the high school had some kind of engineering program or or science program or something that they could let in our middle school to participate in right something like that yeah something they can be part of or something like that you know whatever that something like that happens and

045that would be great and just kind of adding some context that um this year obviously was a year of growth um kind saw growth at all areas um obviously we're working on the program and next year focus is really going to Sol solidify a lot of the program things you know talk about curriculum pilots and all that's undergoing for really kind of building for the future and the growth that we're going to be seeing next year is not going to be the same type of growth that we had this year U because most of that growth if you look at the numbers is from a really small eth grade group that's leaving and then a younger student full group coming in so we're not going to be seeing growth across the board across the board

046at all grade levels it's really just a small group leaving and then a full group coming in so if you take 15 eighth graders leaving and you put and you push 880 ters in because basically we're filling our TK classes that we already have we just that's what we're filling um that's where that growth is coming from this year we were actually adding you know additional fifth grade classes and and extra a full extra grade levels um we won't be adding any additional classes in those other grade levels um for next year so it's really just back filling um and then just that 15 eth graders are leaving but ad0 carers are coming in and and the reason for that is capacity of capacity where we're at and obviously budget and teachers and just the

047fact that we aren't losing any kids yeah right which is a good thing it's also part of our reputation but you know in my opinion because of that they education is better because they move start yeah they they're G start in TK yeah they they move up the line well I'm not not just those kids but the kids that in the other grade levels as they move up the line they're it there's something to be said about them not moving to a different school and stuff like that they're starting year in the same program we have that consistency the kids are getting that same high academic standards all the way through they're not coming in from just random schools all over the place and then coming in our and that standard doesn't get lowered yeah

048you know it's that there there's that expectation that you're going to have um Mr Gibson's class you better be better be there when you get there well like Amy to earlier that theoretically based on like building we could add more classes elsewhere and probably have the numbers to fill it but at the same time you don't want you you want to grow steadily and healthy because you don't want these bubbles or you don't want to bring in more students the younger and then not be able to car than through so we've kind of we've looked at capacity so that way we're add capacity to keep the program healthy so when you say add classes elsewhere I'm not sure what you mean by that so if you were to add add another fourth grade class I

049mean we could take this additional classroom that we're getting and throw an extra fourth grade class in there um we could probably fill it up off of our weit list but then we would have sort of this weird bubble of four third grade classes that's moving through um that then can so not only do we have to look at our capacity like Grant said for next year we have to actually take those classes and follow them all the way through 8th grade to make sure that if we don't open a middle school that we have enough room for those kids to make it all the way through and we don't have this giant so one thing with another school around us has done um is created a giant TK through first grade enormous their facility

050can't house that two years from now so oh moving up they can't move up because then if they keep adding those classes in tkk they're going to wind up with 50 classes and only 25 classrooms so um so you can't and a lot of schools get in this issue a lot of charter schools get in this issue where they they only look at their capacity for next year um and we if you look at our current budget have that issue if we were to actually expand the way that our current budget says that because when we redid the budget delot and I redid this year we did not redo the out years um but if you look at those out years in the budget that you guys approved at the beginning of this year if

051we did that we would run out of capacity next year but we would have budgeted for an extra 150 kids that we have no place to put um so we have to make sure that when we're looking at capacity and that we we're looking at adding classes we're not going to overdo it so that then we at we have to open a middle school no matter what even if we're not ready just because we've run out of room and on this current campus so I would I would imagine that on our plan that is right now yes we we still have we have the we're not expanding yeah we're not expanding to a middle school yet certainly not next year yes but the potential is for the following the potential could be yes for the

052the following year to move the middle school out and take that or at least plan for that not next year but the following year they start looking for we start looking for what we're going to do there yeah where we can find a spot there right I mean that's that seems more reasonable but on that path we look for the county white chart to be able to do maybe not an expansion next year but not expansion but move the middle school out because I know expansion was on Dr Bean's mind quite a bit and he pushed for it quite a lot and I think that was optimistic being on our budget right the budget the way it was but it's certainly improving our budget's on this path and I think that's the vision he had

053as the budget improved let's get the foothold let's get our feet kind of position ourselves ready right but I don't now that I look at I don't think we're ready but maybe not that year but the following so let's have it ready let's have the the paperwork ready and so the question on that would be what what is the vision for the middle school as a second Middle School what kind of programs do you want to offer and so from there if there specific programs or things that that will offered we have to look at how many students will we need to sustain program because the current challenge with the middle school right now is there's more demand for like more honors or accelerated courses like leveled courses choices of elected like a variety that's

054just that's just the number game limited by the number of students and so that's one the things that we would have to decide what kind of middle school programs do we want to offer um under I at a separate campus and then we' have to find out how many students we need to I think you'd have to going to say something well I just want to make sure we have enough time for others to speak if they like like minutes left whole out there but this is just yeah but this is just like BR said earlier we are gonna continue having we want to keep this conversation going so we don't have to make any firm decisions right now so that's why we want to make sure that everybody has a chance to to kind

055of speak on this topic I just want to comment really quick comment it was helpful for me to see the graph because it's helpful to see how many Charter Schools uh spash immersion Chinese immersion was also helpful to see the population you know where the Chinese or the Hispanic you know and I thought you know it's feasible that we could replicate our immersion you know language immersion in Spanish you know because irine doesn't have a Spanish Immersion and you have all the rest of uh Orange County cities with a Spanish imersion and then the population in other cities you know I just think that it's possible for us to replicate what we have in Span yeah could you put that slide back up there well I I I make a a comment to Grant so

056that that program that you were talking about for the middle school that's your problem that's gonna be your your problem to figure out yes but we also need to determine like what yeah what's the vision I would I mean what we were talking about earlier is is looking at when opening the middle school would be the most opportune time um we do have some kind of fluctuations in our grade levels right now we only have one fourth grade two fifth grade um so in a certain year three years down the line we'll actually have less middle schoolers um than or we'll have the same amount that we do now as they move up the line as they move up the line so it's also looking at making sure that we don't pull the trigger at

057the wrong time when we have the least population and we're basically just moving our current Middle School onto a separate site that's costing us an extra $500,000 a year in labor costs I think the challenge there would be that that like you said if we end up with us in fifth grade or whatever it is we end up with a smaller m middle school not to add more students Right add another TK class or something because we have room right yeah but not to do that because the following year that's where the problem will be right because you have that so that's why we have to kind of keep look have keep the numbers down to something that's reasonable in the facility right with the vision that when that Middle School gets has enough volume

058and Grant has the program figed out we we so kind of what our I mean really the biggest the biggest cluster that we have right now and Grant said it last time is our current second and third graders when those get to middle school that's when we have the volume um of kids to be able to have six classes or nine classes three classes in each grade level five years okay they're second that's going to be more than five years so that's why the fiveyear plan I did just want to add something that typically isn't really focused on when we think about expanding and that's like our staff um and our culture as a staff I do think that being able to kind of wait a little bit and like the fact is that we

059have new admin this year um so we've been implementing a lot like at least on the HR side there's been a lot of policies that we've been implementing um we've also been able to kind of find out the requirements that our staff needs to have and then we're trying to implement those next year as well so that makes for stronger classrooms we do have stronger staff with more qualifications so just something I kind of keep in mind as well is if we do decide to kind of like move forward with opening up another site um it would be good to kind of have this be our model of what we want to be at other sites with our staff as well um and then the more that we're implementing more policies and procedures um it'll

060make because honestly Staffing this school is pretty difficult like the credential requirements and all the things that you have to have um so if we're able to kind of as we're like expanding with our class sizes getting new Educators in then at least on the HR side we're able to kind of see like what sort of recruiting processes work so that then we could open up other dual emerging programs so that we could Target that because it's not to staff it's it's pretty difficult I I think your input is very valuable okay to the point where I'm gonna retract my earlier and say let's not go the countywide Trev let's just because because you're right we need to get that culture built in right so that culture may take longer than I was envisioning like

061two years maybe three that culture could take a little bit longer so how how long is the charter a charter we will hopefully we just redid our Charter we could do it for two years or three years no it's usually um a fiveyear well we got a fiveyear last last time however most likely based on our current test scores and everything um we would get a seven year oh so actually well then I take it back let's get switch to a countywide charter it would likely only be a fiveyear because we would actually be getting a new Charter and they don't do seven years on new Charters but if we were just renewing our current Charter we would think I would say it's very I think we have to revisit that because I think Betsy's

062got a good point that we're not ready I don't you know I don't think we're ready so let's not it's we're also like creating Partnerships right with other schools around us for our staff needs like um being able to implement like a bpla for free like there are things that we're still trying to create those Partnerships for so if I'm thinking like if we're able to do that now and then in two years time like how is that going to look like like if we're if we're able to partner with programs where the uh St can get their like what they need in the summer that would that would help our staffing so much mov you know I gotta tell you as a board member and as a a Visionary of the school I I

063would say that you know I weigh heavily on the the educational standards and how well we're doing and stuff like that but I didn't take into account enough about what you're talking about and I think you're right I think that is a valid point and we have to we have to build that end of it too right we see that I definitely see the the educational standards and the quality of the how the children are in the school and stuff but I don't see that part enough and you're right because you're right if you make a commitment to some kind of program or something and then we're leaving and then that teacher leaves or whatever something then yeah it's kind of a waste right it needs a little bit more development and I think that

064makes our school more valuable teachers see that hey I could come here and maybe spend three or four years or five years here and develop whatever prr that is with some of Partnerships or whatever so I mean the goal would be like I got to work at I that's right not not just our students being by high schools but also our staff members I think you're you're hitting it right on the head because I was hot on the high school coming to IAA to recruit IA students but I didn't think about this the teachers and you're right and in that case I retract everything El I want to stay on a smaller and we stay we just stay and figure it out we stay within our boundaries right I also adding on that um we

065we have a Ming go immersion schol right it's it looks very successful but from what we've um experienced um from the classroom we have a big grow we have a big growth this year with our involvement but most of the students they come to our school with no background learning Manu and there's a big proficiency Gap in our classrooms now and teacher are getting trained are getting support on how to differentiate instruction and how to like what B bety say we ensure we have stable staff right they they stay with us and they got the trainings they help our students grow and we have the quality M do imersion school and that I think that's when we'll be ready to let's say replicate our program to have another school or have a middle school or

066go to another site again you're right trying to where have you been all my life absolutely no I don't mean to cut you off but I think that's another very Val this year it's our first year now we're doing the Appo is definitely with our students but we want to see some data from our students how are they doing data wise on Ming speaking listening all the different areas so that's when we know where our students are at we can plan according to next year so I'm with you I'm with you I changed any other comments so I didn't get a chance to I didn't had a chance to talk to me about a high school um I agree with all of you guys share and I think we are creating an excellent school here

067here with uh good culture and so on to attract people um at the same time I think we can dream big because I was thinking about when uh kids finish sixth grade going to middle school is a scary moment because you go out to a new place from middle school to high school parents are scared too but if we can um work on it um build the Firm Foundation and let the parents know that in the neighborhood know this is good school and um and for our own uh students and the parents they don't have to worry about it and so maybe when it's time we can build into the high school uh so the kids will know I can just from middle school to high school and get ready for it and at the

068same time we can attract people um but I I agree that we have to there's a lot of work we need to do we just started Middle School I think the middle SCH school still there's a room to grow you mentioned about program I can see that once we not just academic I think the quality the characters kids um you know those are very important and that will and the parents once they feel comfortable then they will move the kids back to the next place so we can dream big in the future I don't know it's five or 10 years but I still think that we can think about the high school yeah yeah no I think we have a good program and we just want to stabilize it make it as perfect as we

069can to replicate that in other areas of expansion but not until we're ready not until we're ready not until we're you're not ready anything else okay I I would like to propose something so we have a working yes action for the next meeting if we could look at the three Pathways and start to draw out what that looks like doesn't have to be complete but these are the this is the scenario ABC right and under what conditions would this really work well or maybe not so well because some of these decisions may come about we may not be able to afford a facility something may open up and sanan Capistrano or something like that and it fits that condition and it fits that pathway that we're looking at and we may decide so could we

070uh prepare that plan on that yeah next steps and then maybe have some draft of some thing and we can look at the three different scenarios and brainstorm on different ideas get everybody's Viewpoint HR perspective culture you know the model the the growth path you know yeah and that that maybe we can now we have all the demographics and everything so now we'll move on to kind of what it would look like is that okay that work okay all right uh so we're gonna move to the next item for adjournments recommend the board adjourn the study session of the urbine International Academy of uh board of directors on J jary 20 28 2025 uh is there a motion I'll make a mo thank you Felipe is there a second second thank you Molly we'll do

071roll call vote um Molly yes uh fipe yes uh I'm a yes uh David is absent and Miller is a no vote so that uh passes uh meeting adjourned at 6:06 pm thank you all very much for your time really appreciate your time your input and for being part of the process I changed my mind again good evening everyone happy Chinese New Year here in advance New Year uh thank you all for joining this evening we're at Irvine International Academy today is Tuesday January 28th 2025 for our regular board meeting uh 640 614 p.m we're located at 4782 Karen an Lane Irvine California 92604 uh we'll begin this evening with a roll call uh Molly Chang pres Felipe present uh my name is Brett and I am present David absent uh Miller present okay so

072Miller is present but he is at a remote uh location with his address not posted so Miller you're welcome to join us thank you for participating but unfortunately your vote uh will not count tonight but we do yes stay on and happy uh Happy Lunar New Year to you yes okay so moving to the next item approval of the agenda for the regular meeting of the Irvine International Academy board of directors on January 28th 2025 recommended the board of directors approve the agenda for the regular meeting of the urban and international academy board of directors on January 28th 2025 is there a motion I'll motion so thank you Filipe is there a second thank you Molly and being that all those that are here that will be voting I'll be able to do a general

073call out for vote so all those in favor please say I I I any oppos please say n hearing none it passes okay we the next item going to do something very important which is the flag salute so we have our flag here on the wall are there any volunteers who would like to okay all right Jada come up here right here J microphone everyone please put your right hand over your heart ready begin I pledge alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all you may be seated very much okay so we have something very very important our recognitions at first we have the science fair winners we're gonna switch it we're gon to

074do the Mandarin Masters first if that's okay okay a few people who need to okay all right the ma the Mandarin Master winners we're going to address them first yeah and there's less of them so I'm actually gonna put her on the spot and I'm going to call up Tiffany because she put on this or helped to coordinate this amazing experience for our students and I'm gonna have her very briefly explain what Mandarin's Masters was and how amazing our students did so Menor master was a competition that we hosted at IA first uh first year this year with IIA and the purpose of having this um competition with our students is to have them uh learn more vocabulary and they're able to use the vocabulary and expand their vocabulary in their daily conversations in writing

075and for our kindergarten through eth grade students we added the writing um component in the final round so they can use the um vocabulary in their uh mandar writing as well and the purpose of having the mandar master is also uh having our students have a opportunity to showas their maning skills and to be able to uh learn how let's say how to deal with uh emotional threats right when they're on stage so it's very meaningful for our students and all our students did amazing job and we're just here to recognize our final route winners from mry Master thank you right and since we just have three board members here tonight if you guys want to come and maybe Shake everybody's hand and congratulate them um and then call everybody up so these are our

076top three winners for each grade level or for each grade span for our first ever Mandarin Masters competition and so we have Yin kaisu um Alice woo good job we'll start there go we'll come down and then Al I'm gonna have you stand right here we're gonna get everybody up here to take a picture but you have to wait your mom can take some more pictures we have Nadia Chow congratulations good job and I just want to say our students actually did so well and we had um people from cab which is the California Association for bilingual administrators or bilingual education here and um our students just couldn't get out so every word they knew and we could not get them out so um so like Tiffany said we actually had to add the writing

077portion in to try to stump them enough to get them out because they did so well so you guys are amazing um Zeki Wang Liam is not here but good job and Benjamin there he is good job benj good job and is Tristan here there he is good job good job trist and Tristan is not only amazing at Mandarin but at English spelling as well last we have evangelene I don't see her all right good job the students a round of applause I'm actually gonna have you guys come down in the front light up down oh I know I have your then you got stuck with his sence kids come on up good job congratulations congratulations again all right let's have you guys all scoot down and I'm GNA have the board scoot behind you

078scoot down keep scooting keep scooting you should tell them to turn go for it that's good right hold your certificates up to our amazing Mandarin Masters right I I expect you guys all to be up here again for Mandarin Masters next year all right good job you guys thank you thank you you guys can St we're doing science right now that's can say all right so we also want to recognize our IIA science fair finalists who will also be going on to compete in the county science fair um and hopefully we'll have some winners at the science or at the county science fair as well but um I was actually one of the judges for the science fair um and our students did an amazing job um just explaining their projects they had a really

079great Poise and presence great presentation skills so I couldn't be more proud of them um and how well they did and I know that they're going to do extremely well when they go to the county as well and you can see some of their science Pro science fair projects still up in the back um but when I call you guys up if you could just give a really brief I know last year it was a whole presentation of your science fair projects but this year you just kind of give a brief explanation of what your science fair project was about um for our board members and the rest of our audience that would be great so I am going to and I think Mr Freeman put mine out of order so uh let's see is

080Melody here he is not here but Melody Chen is one of our final and Taylor Chen Arthur right there who your partner H Ed all right so so what was your project about uh my name is Arthur and my name is A10 our project is about lift and the angle of attack and how it affects the flight of a glider all right stay up here for a minute and now we have Raymond and I'm GNA call up your partners too Jason and Nicholas and nichas my name is Jason my name is n and I'm Raymond and our science project is about purifying with activated charcoal and SE which activated charcoal can purify and filter corn water the best and I did not judge these two because they were engineering but I did Judge these three

081and they did an excellent job explaining their project and how they used different types of activated charcoal to filter water so they had a whole demonstration demonstration and and even a video of things catching on fire so that's why I I you know can I say something Qui you know Raymond next I would appreciate your science project does not include some kind of flammable I would appreciated includes more flam so please don't listen to your dad because I'm the judge and he's not all right how about El oh yeah no not oh not Ellie oh EV I know Ellie's on the screen EV all right EV K was another finalist and Evelyn Jen you presenting with someone I was with Melody yeah all right want to tell us a little bit about good evening my

082name is Evelyn um and I did a science my science project on pH levels of skin care and how they influen moisturization hydration of your skin I would say that you two had one of the most the best presentations you are very good presenters she has nice skin too yeah and Samuel Samuel hello my name is Samuel and my project is about the Reena in the back of the eye and how it processes imagers from light uh my partner isn't here today I don't know why study study let's find that's what I thought okay yes can okay and we have data tell a little about yours um hi my name is Jay nla and my project was about solar cell efficiency I wanted to explore what um how the performance of solar cells are affected

083by certain factors all right go okay now I would like to acknowledge the actually two winners um of our science fair so in the engineering category our number one science fair project Gemma tarzy and joining us via Zoom who had an amazing project if I do say so myself because I voted her to be number one is Ellie con and I'll keep your I'll keep your certificate but you want to tell us quickly what your project was about yeah so mine was on how different levels of water salinity affect algae appearance under a microscope I'll keep your certificate in the office for okay thank you all right let's scooch again downo down all right great job sign fair winners all right thank you guys congratulations after the county science fa to recognize somebody as or

084maybe a few people as winners from the county science fair so good luck you guys and congratulations on doing such an amazing job here at our science fair and go get ice cream bye thank you everybody bye okay uh congratulations again to all of the winners and certainly like to recognize everyone that participated both the Mandarin competition as well as the scientist par thank you to the parents for all of your support and for uh being there to help encourage your children okay next item is the uh Community input on agendized items the public May comment on items listed on the agenda including the consent calendar presentation discussion committee and action item we have any public comments uh not un agendized items non agendized you have yeah okay moving on to the next item items

085for consent uh item a approv minutes from the regular meeting of the IIA board of directors on December 10 224 and approve the Personnel report recommended that the board of directors approve consent items A and B is there a motion I'll motion so thank you Felipe is there a second second thank you Molly all in favor please say I I anyos pleas say nay hearing none it passes okay uh next item six items for presentation School update principal schmitter thank you wouldn't mind when you would to address both the public and us as well we really appreciate thank you just gonna have to scroll all right so let's go ahead and go next slide here all right so these are just some uh General updates that we have um in terms of what's going on

086with the school um we previously we had our soccer team uh play now we're doing our basketball trials right now so the first group had trials today we have our second group with trious tomorrow so that's going on Coach K is one of our coaches and then the other coach is one of our parents Daniel Chow so he's our other coach and they're really excited the boys are excited so they're hoping to get another Trophy this year so uh we're they're all really gungo for that um and next some of the feedback we've gotten from some families is that they do want some new after school programs and for the time being that are paid optional ones and so information has already gone out about an after school theater program that's going to be taking

087place every Monday um and then tomorrow um I'm going to have information going out on our uh after school Lego robotics class for our families so that's happening right so those are two programs that are happening um the programs were based off U parent input so we kind of to survey the families what are some programs you'd be interested in and so the programs that we could get in the time span we got going and so we're going to be looking at adding some more in the next month or two so that way we can kind of continue just to um address what the parents are wanting so we're working on that um and as you all saw tonight our science fair is now complete uh we do have our winter uh posters here but

088tomorrow during our Chinese Chinese New Year celebration we are going to have all our projects fifth through e8th grade up in the classrooms the fifth through eth grade classrooms so we want to encourage our students and our families to go and look at the projects see all the amazing work our students did um just so that way it's not just the winners highlighted but all our student work can be up and presented so that will be taking place tomorrow after school during the Chinese New Year celebration um one of the questions that have come up I know from from BR kind of uh is this terms of followup and feedback and I also had a a request from another parent about a q& on the website so originally started as a Q&A um and then

089we've gotten just a lot of different questions or items um because what happens is there's a lot of questions and so sometimes those answers are followed up directly with the parent who asked them but other people might have wanted to know the answer they just weren't a part of that discussion so we now have a long we have a Google doc list of uh some questions some input and so we're working on responses on that we're going to get that up on the website soon wanted to get it up last Friday um but I had to get some items done if you look at the last item there for the for oversight visit next month U so there was a hard deadline for that so that had to get done but I am working on

090those once it is done we'll put it on the website we'll send out the link to families it's going to be in our school site Council section um so that way if ever parent wants to know they heard about this question or this concern they just kind of want to know what was the answer they may not have been at that coffee with the principal they may not have been a part of that discussion um those answers will be up there so that's up those questions you're talking about they have a parents name behind it no so they're just questions where do those questions come from they're not Anonymous right well it's there there's a variety some sometimes from our school site Council they'll kind of some parents might give them questions to the school

091side Council sometimes through a PTO they might get some questions on PTO through PTO and get direct those questions came from a person somebody asked that somebody asked that question yeah so it may not have the parents name on that question or when you list they're real questions from real parents but they're not going to have a name next yeah what's what's that I couldn't hear there it's it's real questions from real parents but they are going to be anonymous so they have to submit those questions to you it's just questions that we've gathered and so and and then what say we gathered you mean you gathered well and shared with me okay people shared with me so um and so as questions now come up moving forward we're going to be adding to that

092list over time so that way it's that's why you're monitoring those questions yeah okay yeah I don't I I was somehow envisioning it was a website that they anonymously anonymously put questions no no one can go in there and edit it no that's what I'm saying no we don't have a website where people anonymously put questions no to you to answer no they have to come to you to ask a question yeah or through through somebody else yeah but a lot yeah and so that's why there's a lot of questions on here that they may have collected from someone might have collected someone from a parent but then that parent came and asked me and I answered it that's fine but other people may not have gotten that answer you didn't get the answer but

093it's not a right it is a question that came from somebody so question ended up in yourview Yeah question on that yes um are we categorizing the questions based on topic we are going to categorize it because if we didn't it's be that's why I'm asking so that's why so that's why it's it takes time too because first we have to we have to answer the questions and then we have to then we're going to have to categorize it yeah um so now that I I finished my the other priority work I'm want to be working on this get get it done thank you there was some of it that was done but then there's questions that have been added to it over time yeah right and that brings me to um the next item

094just we do have our OCD oversight visit coming on February 25th so there's they had some materials and um they wanted a school like a presentation from the principal just kind of updating them on the programs um that was due actually today um so there was a video that I made with the presentation um that was that was shared with them so that way it's kind of an anticipation of our visit next month um I think this is a newer process with that used to be they come and they want a presentation and they go they visit the school but now they want to recorded video a lot that information in advance so when they come they don't have to spend that time it's a little bit more talking to different people so um that's

095been done and then the last thing is just kind of this a general update we do have our lcap advisory meetings coming up um it's our first one is February 11th that sounds far away but when we have have next week off it's really almost a week away in terms of school time um so this was something that was communicated out during the coffee with the principal it went out in my weekly updates yesterday um and it's a time for parents to come and they can engage with the elap goals provide input provide some recommendations kind of have just kind of be a part of that process um we're going to have things we're going to make it engaging so it's not just one or two people talking everyone's going to kind of be involved

096in it um and so there's a series of them so the first one is going to be on February 11th right here at 3:30 um so that is going to be coming up and then it's kind of just some upcoming dates a lot of the things I actually kind of covered um the one thing I didn't cover yet is we actually do have our L Chinese New Year celebration uh tomorrow so we do have a lion St program in front of the school yes out there to open it up and then from 2: to 400 p.m. we'll have different booths here activities games for the students um this is a celebration and then also the science fair projects that for people to go and um View and so that's going to be taking place tomorrow

097here the actual events 2 to 4 but I believe the grou is starting to perform at 1:40 to kind of open it up and then obviously we do have our week off next week um and then we come back on the 10th with our first lcap advisory meeting that next day on the 11 every how are the School site Council meetings going they're going well um so our last one we um went over our safety plan um so our our members all got the safety plan um a few weeks prior to the meeting um and allow them kind of get some input ahead of time so that way we could kind of fit it in the lot of time and So based off that meeting there was a series of 10 recommendations and so those

098recommendations are now being incorporated into the safety plan um and um there was one follow-up item not necessarily part of the safety plan but it was like a reverse 911 program so that's being looked into but those recommendations are being incorporated into the safety plan um so by the time it comes to the board for approval which I think is next month um those recommendations will be incorporated into it and then um also during school site Council there's time for just parents to ask some questions so there's a lot of questions that come up from there and again some of those questions going to be incorporated into the document I talked about as well yeah so we've had to our next one I want I believe is in March yes it's in March um and

099it's going to be focused on the lcap as well onap thank you very much thank you for all that you have been doing and Contin to thank you appreciate it yeah I think you're doing a good job thank you yeah thank you okay next item is the elop presentation thank you all right so we are proposing a new way for IAA to do our extending learn or expanded learning opportunities program uh so right now um we pretty much all public schools during Co or after covid were given funds to provide expanded learning opportunities for their students um and expanded learning technically means After School summer or inter session programs um that really focus on building academic social emotional and and meeting the physical needs of our students especially after covid with students having a lot

100of learning loss um the state provided money to be able to really provide um some of our um some of our underserved students um with extra time for expanded learning so expanded learning um funding is really for what's called our unduplicated pupils so those students who qualify for free and reduced lunch um who are Foster or homeless Youth and then English Learners and so as a as a public school we're required to provide that Extended Learning time right now we do that through strategic kids um providing an after school program for our students um they have a paid program that they provide for students who don't qualify under elop um and then we provide them with money um to cover the students who do qualify for the elop program um and we sort of Outsource

101that program elop again is not um is not an optional program and actually does become an optional an optional program um starting next school year um schools will opt in if they want the funding um but it is quite a bit of funding and it does provide great opportunities for our students to get some additional um some additional learning time and so elop is actually based off of Prior Ada so prior year Ada so even though our school has expanded so much this year we have so many more students we're actually getting fed off of our student count from last year um since our enrollment should stabilize quite a bit over the next couple of years it will help us to be able to basically be funded on the number of students that we have

102so this year we received about $180,000 in elop funding um again that was based off of our 2023 24 unduplicated pupil count of 153 um for next year we're projected to receive about 237,000 um and that is based off of our projection of about 202 and duplicated pupils that's actually how many we have right now this year um and so since it's funded on the year before that is a pretty accurate number um for next year um so it is quite a bit of money so even though it is optional starting next year um why would we want to give up $240,000 um so we have sort of a new plan for how we can do it and make the program um benefit a little bit more beneficial for our students as well as our

103staff and be able to use our own staff um to staff the program so that we can control what types of enrichment activities what types of intervention activities um that we have going on as part of that program so again we currently contract with strategic kits um so we basically give all of our elop money to strategic kids um this year because we had additional students um we also pay $100 per month for the extra students that we have that were not enrolled in October so those are students that we actually aren't receiving money for but we're pay um for the program so this year we're running at a deficit for our elop program um and then strategic kids charges um those students who aren't eligible for elop um and they're about $600 a month

104um students can attend an after school program from the time school gets out until about 6:00 pm. each day and then they do a summer session um because as part of elop we have to provide 30 days in the summer um of the elop program and then every school day so they currently provide that 30-day um summer session program so what we are proposing for next year is that IAA will provide the elop portion of the program inhouse um using our own IIA staff um and then we'll also have an outside paid Child Care Vendor on site um for those families who either their students don't qualify for elop or they need additional child care beyond with the elop program provides um we're currently in reviewing different vendors in the area um including our current

105strategic kids but also Catalyst kids YMCA and the boys and girls club all of those different programs provide um programs to schools in South Orange County um already and um so you know they they already have running programs um and we will be choosing a vendor this month and bringing that vendor for board approval um in the February board meeting um so because they're providing outside child care and it will be entirely paid program um those vendors do need to be fully licensed um and that means that they would license um one of our one of our classrooms like we talked about in the strategic planning session we're going to allocate a program for that um after school after school program um and then that license that building will be licensed along with a couple

106of our additional classrooms um for that uh for after school child care so what we are proposing a lot of most of the vendors will also provide a before school program so um for most of the vendors that we're looking at the program will run from about 6:30 in the morning for the paid program until 6 at night so parents um currently can't drop their kids off early um but for next year we're looking at having that option for parents to have uh to have the option of being able to have child care if they have to go to work early um starting earlier in the morning and then ending at 6 o'clock for our elop program um we're looking at students um also being able to have a before school program um for our

107elop eligible students to receive some tutoring and intervention um before school starts and then an after school program um all of our students who qualify for free elop will the first um to kind of be offered our after school program however we should have a lot of additional space so we're looking at about 200 students being served on a daily basis with our after school program um so not only will we have the Extended Learning but we're also going to be able to offer different enrichment and clubs um I know one of the big things that I've been asked about um since I got here is having U the ability for students to tast Spanish in the after school program so we would be able to have a Spanish program some music programs different sports

108programs after school um all using our own staff and so our staff would also be able to receive additional um additional pay to be participating in this program um but it would allow us to have complete oversight of the program um and really determine based on the interest and needs of our students exactly what we're going to offer so um in addition to homework club tutoring um intervention English language development Mandarin language development um on top of that we would have different enrichment opportunities so different clubs um and with the budget that we're projecting it leaves about $50,000 a year to buy supplies and resources um on top of the Staffing cost and so we would be able to buy things like Robotics and um and and coding programs and things like that that we

109could use during the school day because elop technically is supposed to go for nine hours every day so it includes your before school during school and after school so we can actually use money um to buy resources that can be used during the school day and after school instead of now where basically everything that we're purchasing is just for that after school program so it would allow us a lot more resources during the day as well um these programs then because they're being funded through elop will be free of charge um so like I said we would first offer it to our elop eligible students but then it would provide those extra opportunities for about a hundred students each day um based on you know some clubs some students might want to be part of

110others might not and we'd probably run the clubs on a rotating schedule so maybe a club would meet Tuesdays and Thursdays a different club would be F Mondays and Wednesdays I got a question so let me get this straight I know you you've said a lot here but the EO pink program is funded from the state based on our how did you put that unduplicated unduplicated count so let's just use the unduplicated count for let say this year was how much 100 for this year it's 202 for this year okay so we can do this year so based on that unduplicated account um that's 180,00 no it's more it's two 240 about 240 right uh yeah 237 237 238 but that funding is intended just for those 202 students that funding is intended to first

111go to those 202 students and then can be used for any other students beyond that so the way that we are using it the way that most schools use it is they first offer the programs to those 202 students most likely about half of them I mean currently about half of our students that are eligible for elop would actually participate um and then that leaves because we can house about 200 students a day that leaves an extra hundred spaces for other students to be able to participate in clubs who aren't part of that elop program so students would be able to sign up kind of like we did s the other um a little while back that could be an actual club that was offered after school so right now we're getting 180,000 yes but

112strategic kits is charging us 18,000 for the same program yes plus they're charging 600 they're charging as ,000 doll a month for additional kids for additional they're charging us or parents they're charging us because they're free and reduced to eligible kids that didn't become eligible until after October 1st okay the unduplicated the unduplicated kids right because why am I getting a bill from strategic kids in because our contract was for 180,000 for a specific number of kids that were eligible before October 1st however we have to allow kids into the program if they become eligible anytime during the year um and so strategic kids charges us an additional amount for any students that become eligible after October 1st when our contract date was set do we know how many kids are participating in the Strategic

113kids program I think there are 7 there's like 75 right now so I think we did the contract for 65 and we're paying for 10 additional students so they're they have a population of 70 kids they're watching Essen I don't want to say all day because they have a morning program they don't have a morning program they only have to have so they're watching a population of 70 plus kids just in the afternoon yes and we pay them 180,000 that's why we're taking an in housee plus thousand K Over somehow I'm pay the tuition too yeah right that's why strategically so so what you're telling us is that based on this e Lop program we get the money and we use it to run our own after school preschool before school and after school program

114because you're we have two let's jump at this year so we have 22 eligible kids you're going to get 238,000 and you're going to use that 238,000 to run the pro yes because you're not going to get 202 kids yeah we'll get about 100 you get let's say 50% participation and maybe another and probably another hundred that will that will want to be part of the clubs who aren't part of the ELO program that we're able to then fund because you're going to provide programs which you were kind of going over here a second right there to as part of the orig yes right but they'll be funded through elop so okay but where does you also said you're hiring a contractor for babysitting Services yes but that will be completely separate and they will

115get paid by our parents just like strategic kids does but we will have no more intermixing of funds between elop because they will be cons they will only do the paid program so the babysitting program will only be will be parent yes we're just providing the we're providing them a spot which they will actually pay rent to us for however many those kids are yeah do we know how many of those kids strategic kids is um I think right now they on top of our elop I think they have about 150 k kids oh really in the babysitting program yeah in the paid program between and 150 I think so that's a lot of kids yes because that's 150 kids and if you're saying the Strategic kids program it's about 7 right yeah so it's

116that add up to 22 bu right yeah but we would still have the paid program so the extra 150 that are already paying would pay for would still pay they're GNA pay because I was reading your little here and it says actually I think out all all programs free of charge but that's not the E program is free of charge the after child care is not the child care is now yeah okay because I I had a feeling if it was there'd be a be like we'd have 500 kids yeah you have to put a fence around school to keep all the parents out right yeah because that's huge so they would still pay for that but just but the El programs and the enrichment programs would all be free of charge and the ELP

117includes more than the enrichment program it's enrichment and intervention so it would include things like we'd be able to run ELD and MLD for extra support for our English Learners and students who are struggling in Mandarin we' be able to have a homework club where students could come in and get help with their homework uh some extra tutoring things like that so it would not just be enrichment be enrichment Sports um we're also looking at that as being part of our GATE program for next year homework club so different interventions as well and the the teachers we have now I don't want to say they'll volunteer to this but you're planning on using them as the resource to execute this program teachers and IAS teachers and IAS okay so now I have a question so

118so in your experience have you seen in programs like this where the after school is supported the resource for the after school teacher wise is the teachers themselves most schools this do they jump at the bid at doing this they jump at doing this oh in my school we didn't get paid so volunteer okay yeah a lot of schools do it as volunteers clubs we're actually going to pay teachers to do it and IAS to do it as part of our elop funding so so what I'm this sounds like a great plan so far but I'm a little worried about do we have the staff to support this or you know are you going to get that kind of participation even if you're paying them to be you think that I'm gonna go into a

119little bit of the reasons why I think that first so think about what I'm talking about so for this program work in the and the funding level that we're talking about so we're going to pay the teachers that already spent their eight hour day here well they've actually spent a six hour day here because we only pay them for six hours I hope we're not paying them for six for eight hours average six hour but their day their paid day they're here and then they would have to work this extra program right their their after school program morning they could come in the morning or they could do an after after their regular hours I'm going to call it and work that program and get paid to do it you think they come you think

120we get enough people long I think they would yeah because you get pay and also um they get to if they have special team this is the time that they can share sometimes they don't get to do that in the classroom and they tutoring right so there's a tutoring for like let's say m say m t even though I think Mr but the tuty or man Mr Gibson could or G another two hours or whatever it is and get paid stay do that to right do you think he would do that do you think those teachers would do that I think for I think since we paid them I do believe the teacher will and it's not every day because you you'll take two maybe two days or different people doing it um so I

121think they will especially since for parent we would have enough volume of resources teachers and teid right to do weay that's the KE we're paying because normally they don't pay them and in my experience in three different districts where I've done this um we've never had an issue with being able to get teachers to run BL after to be involved right so they do the extra because it rotates most teachers aren't going to do it the whole year a lot of teachers are only going to do it two days a week um and most of our teachers a lot of our teachers stick around anyway um until you know 4 o' and so getting paid for an extra hour and a half to stay and be able to most of the you know we'll be

122doing something that they either think is important like helping tutor doing homework club or something that they really enjoy and that is fun that they don't get to do during the normal day like running a coding Club doing or doing robotics do do these programs would require the same certification as teacher no um so for this program um for ELO op they just have to have um the qualifications of an instructional assistant um we want to have really robust programs so we're not going to probably have um let me say ELD um taught by an IA we're going to want a teacher who is trained in teaching English language development to do that um but for certain things um we would have IAS helping out as well certain clubs if an if an I was

123really passionate about doing a cooking club or something like that then they are U qualified to be able to to work in the ELP program all right go for it I just I have a question because obviously it's there's some history of an in-house Child Care Program so uh maybe you could speak to the differences between what happened here year one versus what were so one of the one of the things with elop is that and with we're receiving money to provide this program from the state which means that we don't want to charge on top of that um I believe in the first year we were receiving the money for elop from the state but we were also charging for with for our own Afterschool Child Care Program um there was kind of intermixing

124of those funds so um so we were sort of double dipping we were receiving money from parents and we were receiving money from the state at the same time for the same program um one of the reasons and and strategic kids the way that we do it with strategic kids we can keep it separate they're an outside agency um but we are still somewhat inter mixing funds we're receiving State money we're giving it to them they're also running a a program um it's legal the way that we're doing it um but there's still you know kind of some gray area of mixing funds um so with this program both programs will be completely separate the outside vendor will charge parents that will be a separate program they will receive no funding from us They will

125receive none of our elop money we will but they'll be using our facility they are and that's fine they can use our facility but we're not paying them they're actually paying us to use our facility um so there's no intermixing of those funds so they're going to pay us to use our facility and charge parent yeah because it covers the custodial costs things of them because we are you know they're making money off of our families but so we shouldn't have to pay for the custodian to clean their room right wear and te or whatever yeah they're here there's an emergency we help them we help them so all of that so they're basically p pay a small amount just to use the facility as a as a babysitter loc as as a child after

126Child Care Child Care location yeah and then would that program only after school or is it the morning would be before and after school so we have before and after yeah so would much greatly or would greatly expand the current program that we have now um but without having any intermixing of funds because all of the elop would be to our program um which we are not charging anything for and child care would be an entirely separate vendor U that's charging parents for their program so so you're well you're doing a couple things but number one you're using our e money more efficient number number one right we're just not handing it all over to strategic kids and then we have more in control of our program and the teachers G get paid long as

127they stay Y and and the children or the parents don't have to pay for that for that part for an hour and a half after school and what else you got for me all right what else you can finish your presentation so I'll keep going um so uh elop the only the only difference uh is we have our TK um we don't we wouldn't do the TK program that's that's happening during school um so one little caveat is they would offer the TK elop program so if we had a student who is an unduplicated student who is in TK and they were say in amtk and they needed and they wanted to stay on campus during PM TK um we are we would actually pay whoever our outside vendor is um actually much less than

128we're paying now but um to be able to just watch those TK kids for the three hours uh that they're not that they're in the opposite program and then they would come back and join our regular program okay explain that one yeah that kind of confusing so if you have a TK or TK is a half day program okay it's only three hours three and a half hours so if you have an amtk and technically as elop we're supposed to provide them Extended Learning for the whole day so we don't have staff to watch two ters during that opposite time during the PM TK time right now strategic kids has they take the teers that are not currently in class who are part of the elop program and they offer them Child Care uh we

129do the same thing but that's the only part of elop that we would not run ourselves we would actually pay um a small amount if we have te cares but only if they qualify for free elop for the for the for the outside vendor to watch them for the three hours who's pay we're always we're always P yeah so it just kind of covers that three hours um and we are a I mean it's just like we're doing now we are able to do that so so getting that right the key there is if they're unduplicated yes because if they're not unduplicated then they would pay for the regular Child Care Program if they wanted to stay they don't fall under the yellow P yes so we're off the hook yes so this is only

130talking about right now it would be two two kids and the real thing there two kids right yeah the tough are there because they're unduplicated you can't deny yes right because we're taking their money we're taking the big money we're taking the big money so we can't deny anybody two two kids so for those two kids we would have to pay somebody to watch them yeah our our Outsource our Outsource child care for those three hours pay them too so they could cover and it actually comes out um even if I think I calculated it five kids it would actually kind out as a wash for the rent that they would be paying us so basically it just kind of washes out that um amount so we don't want there's a ton of TK kids

131that are on duplicate yes so all a sudden we get 20 of them 30 of them that's a problem but since we're getting paid off of our unduplicated for this year unduplicated account for this year um we likely looking at how many we have this year we we don't have very many that are eligible but what we but we have to be careful yeah every year to make sure we're not that that doesn't become a problem because that could be a problem not financially or we're not doing anything improper but just Logistics yeah cost Logistics you have to keep that number would have to stay low and I would imagine yeah I doubt I mean we're going to get 20 we're not going to get 30 of come in when we only have two right

132now that are yeah because that's key that they have to be yes on they're not allal doesn't matter you have to pay you have to pay somebody else y you can use our facil you can use our program or program or you can go somewhere or you keep it at home yeah there you go there you go all right so I think that you need to be careful when you say all program free it's all e programs that's what com um okay so this is basically the before and after school program as as part of elop um also as part of elop that I kind of said earlier is that we have to provide a 30-day summer 30 days of summer school um we do we did provide that last year uh we as part

133of this would then be kind of taking that in as well um we do have a lot of interest uh for uh likely working in this U program um teachers and IAS again would be able to then get paid in the summer time and that's a big time when a lot of teachers um kind of struggle because they have um two months where they don't get paid so this would allow um those teachers who work in the program to be able to get paid in the summertime um and IAS as well because our IAS can't work don't normally work in the summertime this would give some of our I the opportunity to work in the summertime as well um so what the program would likely look at is look like is an academic program kind

134of a summer school um a lot of it would be more for either our unduplicated students then next would be our students who on their I ready are a grade level or two below so we need that extra help um and support to get ready for the next school year um and then probably a a kind of a weight list lottery for any additional students that we have space for um so four hours Academic Program then lunch um we do we are required to provide lunch during all summer programs um as part of the national school lunch program just like we do during regular school days uh and then we would have different activities kind of enrichment in the summertime kids are not going to want to spend eight hours in academics so we would

135then have some IAS doing some different um kind of fun activities after the academic program for those El Disneyland eligible students not taking them to Disneyland um and then again during that time the outside contractor will be providing the paid child care for anybody who wants to you know still do P CH here in the summertime just for the 30 days just for the 30 days okay whoops so all of this part of the program the summer part of the program it's got to come out of that budget that 238,000 because before you said this I was all in because I thought oh we could do that during the school year but you got to have this program as part and it it actually falls into the budget on the next slide we have actually

136plenty of budget to do it with a lot left over for our resources um so teachers um would get paid a $5,000 stipend uh for four hours a day and then IAS paid normally hour normal hourly rate for six hours a day so it does provide a pretty nice um little summer fund um for both um for both our teachers and our Ias and so if you look at the budget on the next page before school um homework club likely before school we have very few students who are going to participate in this we can actually budget in I have a couple of different budgets but um one IA could probably handle the number of unduplicated students that will show up u in the morning uh imp past experience running a morning program there's usually

137very few students who actually come it's just the few parents who have to be at work really early uh and right now all those students just sit in the front office um until school starts for a good hour hour and a half those students in the before school program you said unduplicated students but would there be regular students no the before school program would just be for UND getting students just Yow students because that's what's required to take the life yes okay so we would say hey unless you're unduplicated and or unless you want to pay if you want to pay for the before school Child Care Program you can pay for the before school Child Care Program is the before Oh the before school child program which is their Ono yes okay so they

138would cover that yeah so there's lots of options right um but if you are an unduplicated eligible student basically you get all of these options for free if we take the money well we do take the money but it's $240,000 so we're going take the money because we like money but that could change right next year next year things could change budget could change but it's based off so luckily it's actually based off of this year so we know exactly how much we're going to get because we know exactly how many unduplicated students we have this year and because we're not doing a huge growth um like we did this year um we're not adding that many more students next year so it's going to be you know pretty steady amount of money it could

139change in the future but that's why they're making it optional now so if in the future like say next year at this time the state comes out and says we're only going to give you you know $20 per unduplicated student then we would probably say thank you no thank you now we're not going to do El here um so you can kind of look at the budget here um all of our staffing costs but that also even with all of our costs and then if you look at the third from the bottom um we have budgeted in an elop coordinator so somebody who will coordinate all of our after school programs um we're going to bring a job description to you at the next meeting for this job this person would work an eight hour

140day would help out during the day as a campus supervisor kind of doing different helping out with different different activities on campus but then and instead of having a part-time position that position would be an 8 Hour position with the additional four hours covering overseeing you know kind of scheduling students making sure that we have staff all of those things for the after school program um so that program that person would get paid partially out of elop and partially out of our normal fund uh so we're bringing it as about a $50,000 position 30,000 paid out of elop 20,000 paid out of our regular fund and then um that actually leaves us with $440,000 of supplies and even because I love to be super conservative um that only actually takes us to 214,000 which gives

141us a cushion in case we have additional students and want and need to open up additional um this this covers our projected amount of students but if we decide we want to maybe add some additional enrichment classes or we want to add another IA uh to the morning program because we all of a sudden have more kids coming in the morning um it gives us about a $220,000 cushion um to be able to kind of deal with any for extra extra costs that might arise during the program do you have to spend every dollar um we do but because we can actually spend it during the school day too if we have leftover money we'll just budget it into the regular school day so but this amount is enough to cover everything I've just explained

142um with an extra 40,000 that we can spend on resources and supplies that we can use both during the day and during the after school so it's a it's a much more um it's a way to be able to do elop and be able to save some money and invest in our own um in our own staff and our programs so so you're anticipating an enrollment of to 250 kids in this program does that include the babysitting kids too no this is not include the ones who pay okay so the only ones who would benefit from the plop the approximate was 200 to 2 kids yeah because then can't really exceed that because then per day and so most clubs are not going to run five days a week so say you want to be

143in the coding Club um you might be in the coding Club Tuesday and Thursday for one semester um and then a different kid might be in hooking Club Monday and Wednesday so those kids are only taking up one of those 202 slots um with two different kids or multiple different kids depending on the different clubs this is 202 kids per day so and that's the end yeah so this is a so this is a presentation um for you guys you guys aren't actually voting on this tonight um it's just kind of to digest and for us to um kind of get feedback um the actual uh new elop plan um which is you know written document plan will be presented at the February board meeting um but this was just presentation just to kind of

144show you what we're thinking um how it works fiscally and and you know what kind of programs that we can offer what's the criteria for the external vendor that looking so um we're looking at kind of a couple of different criteria so one making sure that the cost is um good for our families because they are paying so you know there's a pretty wide range of different costs um even with different companies or different programs that are in Irvine um so we're looking at making sure that it's affordable that it's similar to what families are paying now um that they're able to provide the before and after school that's required ired um through through elop so that we make sure that that TK is covered um and that they're able to offer the TK program

145um that they have a solid program um with different um with different structured activities throughout the day so I went and actually visited all of these different programs um in different School sites around um pervine and Saddleback just to see what their program looked like before and after school um and so make making sure that they had kind of set scheduled activities that their activities were varied so the kids weren't just doing the same things every day that there was not a ton of screen time uh because that was something that was very important from our families that I've heard as feedback to kind of cut down on the screen time um and just to make sure that there was a lot of different enrichment um as part of the programs that it wasn't just

146a go sit in the classroom and do your homework but that they had different clubs and activities um and and so you know making sure that it was a a good quality program and also looking at at companies that had been providing these types of services um for a long time so if you look kind of at the list of of programs they're all a lot of companies that have done this in schools um provided like in school or on school campus Child Care um for you know 20 or 30 or longer years um just to make sure that they were stable programs and reputable programs so what happens if uh in the he program' got the unduplicated and then there's some room for maybe uh if there's a cap there at some point there's

147G to have to what happens with the over that want the MLD El the homor so if you don't so if you don't um if you're not eligible under elop yeah then you would you would kind of apply for these different programs and if we had more then we if we had space we would let everybody in um if we don't then we're going to kind of do it more like a lottery um and so students might have to you know have have three different choices they might not get their first choice they might get their second or third choice um but we'll try to make sure that everybody gets something who wants it it's just it may not if you you know want robotics as your first choice next year and you're in third

148grade you might have to wait till second semester you know you might have to wait till you're in fourth grade um that that would be the job of the coordinator that would be the job of the coordinator to manage that yeah I guess I'm wondering is the external vendor because we're talking hypothetically but if kid if parents wanted more support for their kids for their manand well one one of the other one of the other criteria that I was talking with our external vendors about um is would they be able to provide Mandarin support um and with some of our staff as well um if our staff was not able to work in our ELO program another criteria from the vendors would be would they be able to offer um either Mandarin through their own

149employees or would they be able to provide extra hours to some of our employees um who might be interested to provide to provide Mandarin support as well since we are dual emergent um and so that was um that was a criteria looking for making sure that they would be able to provide um because that was also one of along with the Spanish that I heard um was also just making sure that there was a mandarin component as part of that program because I'm hoping that the learnings from the Strategic kids the past few years any areas for improvement will be applied to the next program that we won't have to start new with yeah and that was in um in talking to the different programs that was a big a big piece was head of

150the feedback that I've gotten so far this year um from parents from the board um from teachers just um staff in general um different things that that we want to make sure that our what we're doing in the future addresses those concerns so so well I'm just going through this in my head here scenario wise you list tutoring here couldn't tutoring be for Chinese English liary yeah that would be part of like MLD so it's really not the vendor or the babysitting vend who would be provided that well why why would we want them to provide I thought they're just watching the kids no we want them to have a good program that's going to be engaging for the students and where the students can actually what learn what grade level students are the babysitters

151watching babysitters could watch well they're not babysitters child Outsource vendor technically it would be TK through e we don't have very many seventh and eth graders in our after school program but but they can provide that program TK through 8th grade so that's where I was going with my question if they if the there weren't enough seats in the elop program to to support some number of kids if they were in the Child Care Program the external vendor would the external V vendor mirror some of these things even though it's a paid yeah paid service but they mirror some things especially around the core of what the school is about you and some and some and some kids may do the elot program one or two days a week but they may be in the

152after school paid child care five days a week and so kids could do say robotics until 4:30 Monday and Wednesday um but then be in the after school paid program until 6 every day and they would just leave robotics Monday and Wednesday for a couple of months and then go back to to the to the paid program after they were done until six o'clock when their parents come to pick them up so okay so the the elop program is not really a watching the kids until 6 elop only goes till 4:30 we're only required to do it 9 hours a day so after after 4:30 if you need somebody to watch your kids you have to be part of the P program then you would have to be part of the P program so all

153they're getting for free of charge is the enrichment part of the program is the elop program it's not just enrichment it could also be inter intervention ELP activities yes right which be covered under our budget and the first kits that get in first are the unduplicated ones yes and I'm just to say the rest of them or lottery or whatever it takes to get them in there right to fill in that class I basically just like it is now because if you are not part of the unduplicated you pay for strategic kids after school program see I think it it because what would be difficult is for the Outsource vendor to provide the service or care when they don't really know if that kid's going to be in their care from one time to the

154other because well it could be in the elop program but we would but we would talk but we would coordinate with the after school vendor because they need to know where the kid is too if they're in their program so we would coordinate rosters with them um for any of their students I I we ran this program for six years my previous and then four years in my district before that so so we would coordinate with them um so if a student was in robotics they would know that their student who is normally in their after school program was in our robotics Club Mondays and Wednesdays we charge of that for the robotic club for the robotic Club but they their parents if they're in the after school program would still be paying for the

155after school program and then they would just go in there until the after school program really doesn't go away all we're providing is the we're providing the elop part part right which we're currently providing but paying strategic kids to do they do so usually these are external they often live with it because I know like I used to I will keep some kids at my classroom and just extra units and then uh they will come in look for the student so they have a list and then pretty soon they will know okay these kids are going to be in right so and so's classroom so um they they're used to do it so so as an example when use Raymond as I always do gets off school at 3:00 3:15 and he goes to the

156elop program the sports program say there's a sports program and it's I know hour and a half or three days a week let's just say that and after he's done there he just goes home yes if he's not if he's not he's not he's not in the after school child he's not in the child care but Rachel she gets off at 245 or something like that she could go to the child care again but at 3:15 when the music class the elop music class starts he would go to the music class three days a week or whatever but then go back but then go back to the Child Care Program if you weren't going to pick six kind of what's going on now yeah the only difference is we have no control of the programs

157they provide yep and the chars yep so we're trying to fix that so I don't know what you're waiting for you stop asking questions because yeah I'm GNA put the question slide up again for everybody except felip any other questions like I said we're gonna bring the actual plan uh for your approval at the next um meeting so it'll be I mean this has pretty much all the information it'll just be written at kind of paragraph form in a plan I I think that the coordinators got a lot of work he does keep this balanced because then that would include their responsibilities would inove include the summer program yeah this will be a what we're bringing forward is an 11mon employee position because they would have to do that too but it's I'm understanding it's

158part-time right because they're doing this and they're helping us at school and they're helping at the school yeah but they most of their salary comes out of elop and so most of their responsibilities but to make it a full eight hour position U they would have some respons yeah all right any other questions because I got a whole another presentation I gotta and is still waiting oh please move on right let okay uh so moving next to the elcap midye review presentation Dr f s hold on give me one second okay Switching to the elcat medor review so every year um before February uh we or by February we have to do a review of where we are in terms of our lcap goals and actions and expenditures so um like I said we're required

159to do that before February 28th um since our next board meeting was the 25th I put it this time just so make sure in case we had to in case we had to change the date um so basically I'm just going to kind of be going through the lcap um and Delano and I worked on um kind of where we are on the expenditures as of now um we are trending um actually right now we're at a little more than 50% of the Year our expenditures are in D's presentation our expenditures are actually um trending a little bit lower than we had budgeted for this time of the year so that's good we're spending less and actually making more money this year so that's always a positive so the first thing is um last year

160when we adopted the lcap um we adopted it uh I think on June or June 18th 2024 um the state budget actually and so we were going off of what we had projected the state was going to give us an lcf funds and supplemental funds at that time um later on in the summer the actual um budget came out or the budget revision came out and so it changed a little bit so the amount that we were that you approved in the lcap um back in June was for a total lcff of about six .221 million um but once it was revised we actually our total lcff funds went down to um about 6 million 67,000 so we did receive a little bit less funding um than what was uh initially budgeted and the reason

161actually every school in the state is having to add this slide in this year is because everybody's budget lcff budget went down um and so they just want you to be aware of that before we go through our expenditures so midyear update um when we're looking at this we're only halfway through the year so we're looking at our metrics which are different data points that we have we'll have some where the outcome is still unknown because like we haven't done certain things we haven't finished certain things this year like our final I ready scores we haven't given the final I ready test um some will be in progress and then some will be known so and this is this is the state live show so I didn't make these everybody's presenting this same thing uh

162same thing with our expenditures and implementation they'll be listed is either not started in progress or complete I don't think we have any that are not started I think all of ours are either in progress or complete um so our first lcap goal is to ensure all Scholars are meaningfully engaged and achieve in a rigorous standards aligned dual emersion program in both English and Mandarin and students are engaged in academic intervention if necessary and so if you look um all of our metrics that we were looking at to cover this goal um include things like um course access so all of our students have access to PE and steam and music um annual growth on our I ready um around um annual so like like I said I ready we don't have our annual growth

163yet because we're only halfway through the year so we still have more I ready data collect um our Casp scores we did receive our Casp scores for last year as we presented a bunch of times um and our students did extremely well on um on the cast and if you look at the desired outcome the way that our lcap is set up is that it's a threeyear plan so the desired outcome is actually where we want to be in your 2 27 so really we want to see progress from our Baseline towards that goal but we don't have to have met that goal yet really that's that's where we want to be um two years from them so um so for some of them we're getting very close um like our past pla um we're

164only about one percentage point away from with from our desired outcome of 90% the desired outcome we was what we Ed um when we created our LC cap last year where we wanted to be in 26 27 so it's a pretty high goal but we're close so you know we can do it apparently it's not unrealistic it's not unrealistic okay so on the next slide is our uh our actions and our expenditures um for each one of these um these actions so we have different actions as part of our lcap um and then we allotted a certain amount of money for each one and then where we are at each one so um things like staff development we've provided already a lot of our PG um on El curriculum PBIS and so far out of

165our budgeted 12 Mill or 12,000 is or 13,000 um we've spent about 5,000 um for Action number two hire and retain staff um that's basically most of our staff salaries um and right now we have all fully credential teachers um and coaching and support um so you can kind of look through those and how much we've spent um and for most of them like assessment and programs we bought our assessment programs already so if we' expended all of that because normally you would buy that at the beginning of the year so that's about a that's that's 100% expended but things like um staff salaries we actually at less than than 50% for the second one because we pay those salaries out for the whole school year question on the slide question before do we have

166the teacher retention rate and then we say no no data at this time but then we say complete and then for the other ones we have no data it's in progress I should have put that in progress sorry that one should be in progress because we don't know what our retention rate for Te this year so I apologize that one should be yellow um so kind of going through you can see all of our expenditures um like I said some of them we've expended % for gate identification um we actually paid for our gate testing uh software last year so even though we budgeted 10,000 for it um and we're giving the assessment um I think the letters are going out the week after next um for the gate testing um we didn't spend any

167money because we actually spent the money last year so this year if we either we will just roll that $10,000 over um because like we won't buy the assessment licenses for next year until later on next year so most likely that $10,000 will just roll over because we already bought that early um so any questions on goal one all right so goal two positive School climate and student engagement create a safe inclusive of welcoming School climate where students and staff are engaged and fully invested in students academic health and socioemotional learning and so you can look at our attendance rate our attendance rate has um really gone up quite a bit this year we went from 94 to currently 96.2 and it's actually right now closer to 97 um so we're still in progress with

168that but we have definitely um gone up quite a bit um our chronic absente T ISM rate was actually supposed to be looking at the dashboard from last year so our Baseline was 23 data and so that is technically Complete because it's actually looking at last year's data so um so you can kind of see what our chronic absenteeism rate is um for that same thing with our suspension data so these are all um based on the dashboard results um that were published this year but the data is from last year so I know in the past mentioned that we weren't able to get a distinguished School California distinguished school because of our chronic absenteeism and that is light so California distinguished school is done every other year because it's high schools and middle schools

169one year and then elementary schools the other year um it is Data or it is this year based on last year's data and um if you look you have to actually be blue across the board so blue in academics blue in attendance blue in discipline um right now we are still Green in attendance because we're looking at last year's data so we likely will not qualify for distinguished schools again this year because of our attendance data which is another reason why we're working so hard to really boost our attendance I mean for many reasons but um but hopefully if we were using this year's data um on attendance we definitely would have qualified U but because we're using because they're looking at last year's data um we likely won't qualify again for distinguished schools but

170we are blue across the board and everything else it's really that attendance right um and then you can kind of see on the next um some of our lcap questions were a yes or no answer question last year most of our outc cap instead of a like scale um and so the comparison is a little bit hard to do and really we want to make sure that we have kind of a range of of um answers especially when looking at things like School climate and school safety um so yes or no answer doesn't give you great data um so this year we changed them to late scale so it's a little hard to do the comparison and we also surveyed not just parents but we surveyed staff and kids um so we will probably change

171our Baseline um we'll do the comparisons but and I'm going to present the um lcap survey data at the next meeting because I had too many presentations this time and I talk too much so um so the next meeting we're going to do the alab survey data um but I'll go over those comparisons but in here it's a little hard to do a straight comparison since we're going from a yes no answer to a l scale and also we have student data and staff data now and it's not just parents um but our school facility is in excellent condition so we met that one uh and then if you look at the expenditures for this this is things like PBIS our our character assemblies um our different performances and and engagement and enrichment activities that

172our students do um and then um our community creating the community outreach coordinator position uh for SIII um and then you know the different updates that we do on the website and and through parents Square the team buildings at zero is actually ptos team building is at zero because most of it is either free things like love Irvine didn't cost us anything um and then things like mid-autumn Festival the PTO has helped us out with and a lot of those don't really cost any you know cost a lot anyway the Winter concert things like that um and then again on the next next slide um things like facilities um and our hiring our operations manager and then um our attendance student services uh and so the two at the bottom that we have not spent

173money on we're still researching a new um social emotional learning curriculum right now we have character counts we didn't really have to spend any money that was purchased last year and we're researching some more um like an anti-bullying program things like that um that will be part of that but we haven't actually expended any money um and then the ocde uh PBIS training um they haven't invoiced us for yet so that will be expended but it hasn't been expended yet even though we've been going to the meetings um we haven't um we haven't been invoiced for that OCD usually kind of if it's a a year-long program will invoice you at the we implementing right and so yeah they're actually um have been doing a lot of a lot of work around there they put

174out um I think a survey on like what we're going to use as our acronym they're doing a lot of work in the classrooms as far as different Behavior matrices um and doing kind of the initial implementations so through the O through ocde it's a forear foryear cohort so you kind of build build the program along as you're part of the different cohorts so do we still have materials from the prior so we really didn't have PBIS before um we had more of just kind of like a behavior and discipline program um so we really didn't have materials we had character counts um which is more of a anal curriculum um so now we actually are have have are building our our actual PBIS program and then number three parent support and engagement create an

175engaging parent student staff and overall Community po population that is fully invested in and actively connected to the school community and academic program so these are all of our kind of Engagement so number of families that participated um in the family and student survey um the data that was published in our original lcap once I looked at the survey um the amount of parent participation was actually off so I I can pull up the surveys from last year um so it's was about 133% we didn't um so actually we did between then and now we actually increased by 11% it's still a very small number it's incredbly and we put it out like a million times but this year this was just parent participation this year we also had um a lot of staff and

176student participation so we got a lot more feedback this year by really making sure that we were getting feedback not just from parents but also from staff and from students um um so even though parents are still only at 24% I would love it to be much higher um we did get a lot more feedback this year overall because of the additional groups that were surveyed so where to the 67 I don't know um but I went back and counted all the surveys that we got so that's why I put in the revised number U because I I counted them and that's what we that's what it actually came out as and siai actually went through and and we did it um by family instead of by individual student to make sure that because you

177only fill out one survey per family normally if you have multiple students wanted to make sure that we were capturing as many as as possible for both years and then again we changed it to a Liker scale so I'll give you the comparisons um next word meeting um but it it is kind of a strange comparison because a lot of them went from a yes and no question to a five point5 scale um and then we've definitely um you know we started off with a lot of um a lot of participation at coffee with the principal um you know it's kind of decreased the number of people but that always happens you know everybody wants to come beginning of the year and then it slowly kind of Peters out um but we've had good participation

178at our school site Council um our elac committee so um so we have and we've we're providing a lot of different opportunities for parents and and um different community members to give feedback but that's still those are all still in progress um because the year is still going and then you can see our expenditures our parent workshops don't really cost us anything because they're provided by the staff and then PTO provides the um the snacks and things for for like coffee with the principal um so even though we have $7,000 in there we haven't really spent anything directly on those um because it's it's just it's usually our staff and then and then PTO helping out with the snacks um and then the next one is um is siai um and some of our other

179U cost for translating things and because we translate things in house we don't have to pay an outside translator which was part of the elab so that's where we save some money there uh and we have begun building um some Partnerships and and um and so you know kind of participating in the Tournament of Champions and different activities a lot of this really is free as well um so we you know we haven't had to spend a lot of money on those and then the family access like I said parent workshops and things like that we haven't spent money on uh and I already unleveled learning are actually funded out of a different action so even though we do pay for those programs they're actually funded out of different program so or a different action

180so that's why that is listed as zero there so um so our our lcap um this year we have definitely improved in some big areas but we still have a lot of things to work on so um some of the things that I think we're all really proud of is again having um some of the top test scores and um really strong and dedicated staff that we are building up fully credentialed um making sure that everyone is qualified and doing a great job in the classroom doing a lot of classroom walkthroughs um Grant has uh in he started doing his formal observations for Teacher evaluations and so just making sure that we're keeping a really quality um high quality staff and then like I said really improving our attendance rate this year it's been a

181huge Focus um Mr Fernandez has been doing a great job in keeping kids or trying to get kids here but if they're not making sure that they're staying up with their schoolwork and they're doing independent study if they're going to be gone and not and not just kind of going on vacation and falling behind in class um and then highly highly involved parents and community that really um provide a lot of support to the school so some things that we're still working on um is reaching fiscal solvency making sure that we have enough reserves to cover all of our expenses making sure again that we have fully credentialed staff right now we're working on our IAS because a new rule came out that said that IAS have to have more specific requirements and so Betsy's

182been really working with them and coming up with some creative ways to get everyone uh fully uh qualified for next year and then continuing to make improvements to our manderin program to make sure um that you know like fif they said earlier that we have a a stellar Mandarin program for our students so um we are committed to following our elcap and providing all of these um services for our students and making an incredibly effective learning environment so we thank everybody for their support in making sure that we're meeing all of our lcap goals and just you know having a great learning environment for our kids questions from everyone but believe it any questions I just have some suggestion we're talking about hoping that parents will um work on that Sur so one thing I've

183used before was I asked the kids so I as their homework one of the homewor remind their parents do this and also profile opportunity for the kids who do it in in class together um that we would make sure the kids are not yeah we had 100 almost 100% kid participation for fourth through eth grade because we did have them doing in the classroom as you know part of their assignment so so that was an easy way to get the kids and I think what a teachers sometimes they want to do it they just so busy so I think we use the PLC time just say that's the first to finish it but I think for parents it just put on the students homeworks remind your parents and the kids would the kids go that's

184a good idea just it work that's a good idea I got no questions I just kidding you can have questions okay good the M program you know that's what we've been struggling with since day one right I think we really have turn run right path that because I see uh our AP exactly what we're Hing more and so that looks you know I know it's on this list but I think she's doing an incredible job y we we're certainly don't have to worry about that too much other than that but this is great because you know it's very difficult to run this school right and this gives this details all the different items that we're trying to ACC right you know it's not just it's not just yeah we're doing the best we can sure

185everyone those activities are great it's great I don't have any questions just want to say thank you both presentations thank you for all that you do we really appreciate it very detailed yeah absolutely thank you I'm gonna let Delo talk for a while so I'm gonna moving on the next side Financial update Mr Jones are you there yeah let me make yes I am thank you for your patience I'm Gonna Make You co-host on it's freezing okay delato alrighty so good evening everyone and thank you for having me here I'll I'll dive in really quickly I know um you guys have been at this for a while here so we're looking at uh and we're going to look at um our financial uh presentation through the month of December so it's covering roughly 50% of

186the fiscal year and roughly about 40% or so of the school year uh total revenues in December uh were 693 th000 breakdown is as follows 8,000 in lcff revenues another 12,000 a much smaller amount in federal revenues another 161,000 other state and roughly 11,857 in local revenues uh expenses in in the month of December were 73,000 um roughly 54% of that or 380,000 was attributed to salaries and benefits um 9% of that uh were for books and supplies 37% for operational costs and less than 1% to other outgo uh fees and interest uh year to date um so let's sort of take a look at this which is you know pretty good news as we look at where we are currently um and I believe Amy had mentioned uh back when she was doing the

187um the uh uh lcap medere she sort of touched on this a little bit um year-to dat revenues of 2.4 million um 74% of that um attributed to our lcff revenues which is always the biggest source of our revenue streams small amount of federal nutrition revenues came in as I mentioned on the previous slide that came in in December 418,000 roughly 177% um for other state revenues comprised of a variety of sources um some restricted and unrestricted uh to make up that 177% of our $2.4 million uh year-to date then 29,8 per um local revenues donations interest grants things like that on the expenditure side we spent 3.1 million and again here you can see salaries and benefits attributed to roughly 63% of that cost overall 1,974 another 2% uh in terms of uh operational

188cost excuse me um other outgo 25% um in uh operation addal cost of 781 th000 and then 10% uh books and supplies of 313,000 or program cost as I really like to say uh let's take a look at here how we're performing year over-year um and and again this is really really good uh revenues are up roughly about 59% uh compared to this same period last year and again you can see just a breakdown here where we were um 1.1 million in December through December of 23 here we are 1.8 million uh through December of 24 so roughly a change of about $741,000 Federal revenues were down and then this is just time in here uh attributed to this uh State revenues are up roughly $50,000 uh local revenues are definitely up and if you

189recall earlier in the summer we did get um uh some local revenues that were considered one-time grants so that's the reason for that huge uptick there uh Year over-year from last year this time to current December 24 overall uh 98,000 were up 59% compared to the same period last year as I mentioned before we at 1.5 million last year this year we at 2.4 million so huge up Tick there which is uh really really good on the flip side of that uh our expenditures are down roughly um quite a bit uh they've only increased roughly about 9% over where they were at this same time last year which is really good considering we're serving more students having uh obviously more expenditures in terms of salaries and things like that um but nonetheless we're still really

190performing really well in terms of just being 9% more than what we were at the same time frame last year uh overall Personnel expenses are up 21% the huge different here is the other outgo in terms of the barring that we've uh booked through December um we're down 75% there um operational expenses are up just 21% um compared to this same period last year about $136,000 but our books and supplies and program costs were down roughly 9% uh compared to the same period last year let's take a look at our overall budget and again here we've received roughly here about a third of our revenues um through uh December again focusing on our $7.3 million budget we received 2.4 million on the expenditure side we spent roughly about 45% of our our budget through December

191leaves us with a deficit of 642 895 on the next slide I'll kind of show you and put this into context where we were in December of last year in terms of our net loss uh through the first half of the year and it's part for the course for us are you guys still there yep okay sorry about that uh I'll show you where we were through December of last year in terms of our net income and you'll see that huge shift uh coming up so this is our balance sheet and this will sort of give us an idea here where we are in terms of cash as you can see here and I'll talk a little bit about this and the board is well aware um that there was uh a new uh line

192of credit from Len donate here of a million dollars which we added in here as a liability but we did offset that with the cash uh coming in as well of roughly $980,000 there's a $20,000 processing fee or something like that I believe but overall our cash is up and I'll show you that on the next slide but overall you can sort of look at where we were last year in terms of our overall net assets uh up 727 th000 which is really good and most of that again is attributed to the influx of cash uh that we received on the liability side and again this is really where the rubber meets the road in terms of where we are going and what we're trying to accomplish in terms of moving the needle toward solvency

193um total liabilities of 2.7 million and again you you know we added in a million here in in lend donate plus our gross schools uh receivable sales here um so we're really almost at a wash um $3,200 less but here's really where I want to point out just the overall change in net assets here last year at this point in time we were down $1.2 million so we have really turned the corner in terms of that in terms of how we're spending how we're how we're really allocating the resource es and being mindful of our expenditures overall which has pushed us to a place where our total net assets obviously from the same period last year we were our fund balance was deficit 2.1 million now it's only deficit 1385 and again you can see

194here a $649,000 turnaround in terms of our deficit year over-ear so that's really good progress in terms of movement towards uh fiscal solvency and really that will come once we are able to remove some of these line items here in terms of these liabilities right but that will come over time let's take a look at our cash in days on hand here we're about 70 days on hand if you recall uh just in the last month or so we were you know back in December we're about a month uh in terms of cash on hand now we're about two and a half months of cash on hand total in all accounts and again this takes into consideration the Lend donate of 980,000 um puts our total cash at the end of December 1.3 million same

195period last year we're roughly at 654 th000 so that really helps in terms of being able to meet our obligations um for both not just um um employee uh uh payroll and things like that but our vendor obligations and other um obligations that the school has I will pause and take questions I know you guys have had a long night um so hopefully that was not too brief and again I I do provide a summary um which is a little bit more in depth um uh in the board packet that that's sent over so um feel free to read through that um if you have any questions uh you can certainly reach out to me or or through Dr kernin and then she will reach out to me I will show you if there are

196no questions I will show you the check register I believe you guys can see this change I have a question yes uh it's brief uh in expenditures other outgo what what is within that category oh so that is the uh the fees that are usually charged for um uh fees and interest that are charged there Brett for GR schools yes yeah yeah thank you are we here check register uh I won't hover too long but this is here just uh uh for your review um and again this is also in your board packet so total uh warrants or checks written uh inclusive of payroll uh in the month of December were 86,4 uh couple of things uh for next month's meeting that will be coming up obviously we'll have um the second interim report um

197that will be uh hopefully we'll get that ready for the February meeting so we'll have that um as an agenda item to approve um at the next month's meeting and that will really sort of give us a sort of a a a look into what will potentially wind up uh at the end of the fiscal year and also gives us a really nice look in how we're performing through the first uh almost 34s of the year uh with um uh expenditures and revenues through January of good all right thanks Delana thank you very much thank you folks appreciate it app it thank you for sticking around no problem at all thank you guys okay uh moving on to the next items for discussion and possible action uh a is approved the 2023 2024 School accountability

198report card known as the Sark November 1988 state law was put to place the result of the passage of prop 98 required all public schools receiving State funding to prepare and distribute a each year purpose of the report is to provide parents the community with important information about each School l cap goal action all goals and actions foney Source not applicable budget Financial impact not applicable it's recommended that the board directors approve action item a any background so every year we do the school accountability report card it's actually one year off so it's we're kind of reporting on in February of this year on some data from last year some data from the year before um but it has everything from our things like our test scores our enrollment um Staffing credentialing um just kind

199of a general overview of our site um and then once it is approved it will be posted um on our website as well as the state uh website for all School accountability report cards so if you approve it tonight then it will probably be posted for everybody to be able to view it's also kind of a good way if parents are thinking about sending their kids to a school they can get kind of a general overview of that school questions I how to ensure the data is accurate is it come from the system is generated automatically or is there human input so a lot of the data especially test scores demographics comes from um what we upload into calpads each year which are sort of our State student information system um and so it's automatically

200populated by the CDE so about probably about two-thirds of the data or two-thirds of the information is automatically populated and then about a third things like you know our facilities information programs curriculum is inputed by us and then are there some check so internally we we all kind of work on it so me and Grant and Mary Beth and Betsy um all kind of have eyes on it um to make sure that it okay is looks accurate and it's proved read okay all right uh is there a motion happy to put forth the motion is there a second second thank you all in favor please say i i i any opposed pleas say nay hearing none it passes all right uh next Item B approved board policy 51482 before after school programs board policy outlines

201of requirements and procedures for implementing before and after school programs including expanded learning opportunities lcap goal action goal one Action Four goal two action one funding source not applicable budget Financial impact not applicable board policy requirement recommended for schools operating before and after school elop programs it's recommended the board of directors approve action item so this is basically the board policy that kind of outlines being able to um to have uh and the requirements for having an elop program in a before and after school program the next one is for the summer part of the elot program so kind of tentatively as we're looking to approve the plan for those programs in the next board meeting be the policy to back it up this would be the plan this is the policy and then the

202plan would be next this is the policy that allows us to make the plan you know I love compli the one I had yeah the one I had a lot of questions on yeah I get it I'll make a motion to to approve sorry question okay I'll make a motion thank you there second thank you Molly all in favor please say I I there I any say nay hearing none at passes uh next C approv board policy 6177 summer program this board policy outlines the requirements and procedures for implementing a summer school program lcap goal action goal one Action Four goal two action one funding source not applicable budget Financial impact not applicable but board policy requirement mandated board policy for schools operating summer programs it's recommended the board of directors approve action item C

203question ditto on the last one ditto same thing for the subr for the sub program okay I make a motion we approve thank you fipe is the first motion thank you m the second all in favor please say I I I any oppos please say n it passes okay D revised 2025 2026 School Master calendar after input from a parent regarding Lunar New Year calendar has been amended to ensure that all Lunar New Year holidays are included in the Lunar New Year break the break will be changed to February 13 to the 20th 2026 this will continue to incorporate President's Day on February 16 2026 l cap goal action goal two action four funding not applicable budget Financial impact not applicable recommended the board of directors approve action item deal so it was brought to

204our attention this year that as we're seeing right now um actual Lunar New Year and lunar New Year's Eve is not part of our new Lunar New Year break and when I kind of copied the calendar for next year um we also did not incorporate it we incorporated actually part of the days for next year but not all of it so we amended it to make sure that the calendar incorporates um basically the entire Lunar New Year holiday Lunar New Year Eve and Lunar New Year um but also still incorporates President's Day so we did not have to add any additional days to the calendar I think it was at the very end were there any other changes made no just that one break moved a week over the November oh that's for 2526 right

2052526 2 who's that should have all the days it has Monday through Friday that let me check make sure that that's have days no it is the whole week yes um we did in the calendar we did approve the whole week so that's already been done so there no new changes there's no new changes the number of instructional days of 180 still the same still the same because we were able to still incorporate president that break okay so the only change is moving the Lunar New Year Holiday by one week the down yeah it mov it down by a week okay uh any other questions comments is there a motion I'll make a motion to approve the calendar thank you fipe I will second all in favor please say I I any opposed please say

206nay hear none it pass okay next uh eight executive director's report so I'm gonna keep it brief but I want to uh encourage everyone to join us tomorrow for our Lunar New Year celebration um we're going to have we have a lot of talent show acts like a lot every single time slot is full um and some great activities outside um so hopefully everybody can join us starting at 2 pm tomorrow um I again just want to congratulate our Mandarin Masters and science fair students they all did an amazing job um and just kind of show the great things that our students are capable of and just the great experiences that they're getting here um and just wish everybody um a happy New Year so is that is that program going to be broadcast or

207filed the talent show talent show are they gonna be broadcasting any that because I'm gonna miss the whole thing we can yeah I mean we did the winter performance it's not the greatest broadcast but uh but at least that's a good idea we can set up the computer to zoom it yeah just to record it like a lot of stud a lot of parents and I think that would stimulate them for like next year right you would give them some motivation right s good idea you're late thank you very much Dr kernin uh next director's reports any comments from the directors it's cold in here what's up with the what's up with the air conditioning here what's up with this building hot it's hot in here when it's hot outside it's cold because the heater

208comes on when it's hot the air conditioner comes on when it's cold yeah what's up with I don't know what is you know we really need to complain we do they need to be a little bit more responsive to that maybe a board now we're now we're negotiating right now we're not gonna mess anything they're actually pretty responsive um we've been trying to work on this but it actually is not yeah we're working on it just their system here is the system is our okay yeah it's just ancient and unless we could continue to complain we're not get it's not g to get fixed unless we complain We complain a lot well I want to thank H Tiff me and that Chinese teacher uh I came for the uh Mandarin master was uh my very

209first time um student did a great job and other thing I noticed that these are their second language but they there's no fear they came up here they're so comfortable um they don't know anything just come here and they they really jump into it they try to and so I want to thank all the teachers because uh learning a new language I think the first thing is you have to feel comfortable and not be afraid to try and I saw the student gr try um and so I look forward to next year and I also want to thank uh principal Ren just his report and mentioned so many little details uh with the student and I also notic that he really listen to the parents comment and follow through um and I just uh so

210thrilled to see hopefully since this is his first year but I think he will get you know the parents more um and thank you Dr G I mean I don't know you must have more than 24 hours of gr we don't know there's so much and you have to you know take care of school the teachers and doing all those extra so really um appreciate your effort and can you truly love the the school so thank you so much yeah I'm glad we heard so far I for your call I think I voted against you I take that back thank you uh yeah Echo the congratulations to all those that won and then once again all those have participated it's really excellent also wanted to thank the PTO they probably a big hand in the

211decorations here so always very festive So yeah thank you and and thank you uh Tiffany for being here in person coming to you next bring your glass yeah they didn't mean to freeze you out the cold uh okay so we'll move to the community input on non non- agendized items I believe there is a public comment to be made uh it'll set the timer for three minutes but you know if you need to go over I'm sure there's some for being here for so long hello okay perfect thank you for the opportunity to share public comments really what I wanted to share with you tonight is a little PTO um Treasurer report mid year um I would like to um update you on the funds raised and Investments made into the school and I would

212also like to extend an invitation to our inaugural spreme fundraiser as for funds raised the PTO has recorded $ 64,66 181 and funds received year-to date 8,633 of that came from our Fall readathon fundraiser primarily money from community members that donated and 20,000 came from a very generous retirement account donation from an acquaintance of the school at the beginning of the year and the remainder has come from Spirit Weare sales graduation photo sales mid-autumn Festival proceeds and small donations as well as company match donations from our community members so we are blessed to have those donations and very grateful for our community's generosity on the investment side PTO has recorded $645 51 in outgoing payments 100% of which are investments towards supporting our students staff and school Community with the biggest portion of those Investments

213going towards field trips which we understand had been cut from the IIA school budget for the 24 25 school year so these figures put us in a net positive position year-to date of $148.60 this means the PTO will be exercising caution with all of our expenditures from here on because it's not like money just rolls in constantly for us we want to make sure we remain in a net positive position so that we may preserve the entirety of the reserve we have built up by the way that $1 14830 counts um we've already accounted for Lunar New Year expenses so we're good we're paid for that um we thank you for your support and understanding of our commitment to remain net positive fiscally and in closing I invite you all to the PTO organized in

214may we dance with IIA spring fundraiser family event the event will take place the evening of May 2nd at the OC Great Park hanger Kendra Chow our fundraising chair is doing a phenomenal job of organizing and planning this event and has been working very hard and we certainly hope and would love to see all of our staff and teachers at this event we have missed their presence at some of the events so far this year we hope to see them tomorrow as well and that was a big thing in years past is that everyone showed up to support the community staff included so we want to make sure they all uh the invitations are extended to them tickets and sponsorships are available for purchase now in details of the event and how to purchase tickets

215or sponsorships were provided to all of you through email that I sent dated January 17th we appreciate any contributions you are able to provide or connections you can provide us as well and look forward to seeing you at the event please reach out with any questions thank you thank you very much and thank you once again for sticking around please thank thank your mom as well uh any other public comments no okay uh moving to the next item unless we all want to stick around longer there's adjournment recommended the board adjourn the regular meeting of the urbine international academy board of directors on January 28 2025 is there a motion I'll make that motion thank you fipe I will second all in favor please say I I I any opposed say nay hearing none it

216passes meeting adjourned at 8:33 P.M