Board Meeting 2 25 25

001you want me to keep it recording huh it's recording now yeah it's recording okay uh thank you everyone for joining today is uh Tuesday February 25th 2025 Irvine International Academy board meeting of the 6 PM regular scheduled meeting offici starting at 6:03 we're located at 4782 Karan Lane irine California 92604 we may have board member dialing in from teleconference location Department 2C CH Shaka South Road number three chaang Beijing China we'll be sure to identify them if they do call in okay we'll start with Miller is here okay just jump on okay thank you so we'll start with roll call Molly thank you Felipe present thank you I'm present David absent Miller yes presid and you are at the teleconference location that I referenced earlier yes okay moving to the next item approval of the

002agenda for the regular meeting of the urbine international academy board of directors on February 25th when 2 is recommended the board of directors approve the agenda for the regular meeting of the urbine international academy board of directors today is there a motion yeah thank you Miller I will do a roll call vote uh Molly yes uh Felipe yes I'm a yes David is not present Miller yes you okay moving to the next item Community input on closed session agenda items are there any public comments there are not okay next item closed session for discussion and possible action uh two items to be discussed public employe performance evaluation executive director and conference with real property negotiators negotiator for IIA and the property to be discussed uh we suspect it will take about about 30 minutes 30

003minutes and we reconvene at that time okay thank you for everyone's patience uh we're reconvening at 7:01 PM I just update on our closed session I discussed two items one the public employee performance evaluation just general discussion on that relate to our executive director I two is the conference with real property negotiation negotiators so uh just a general discussion and we will be voting I'm related to item F here uh later on in the meeting okay so uh next is the very important flag salute is there anyone who would like to volunteer I volunteer right can we pleas please please stand fl's over there ready again I pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice

004all thank you very much okay uh next is community input on agendized items public May comment on items listed on the agenda including the consent calendar presentation discussion committee and action items with like to request that you keep your your comments uh within three minutes which we will time do we have any public comments uh we have one are there any other I have Adam yeah okay did you have a what I gave you okay this one's oh it's right okay we'll start with ad like St right here you can stand up if you'd like and there's actually a mic right there yeah and I'll set the timer here so just let me know whenever all right thank you so much for having me um well start off by saying thank you to the board

005you guys believed in me three and a half years ago I came here with our RFP and presented and uh it's been an absolute honor to be uh running the after school program I'm Adam Brody president of strategic kids I'm the founder of the company where local business located in lagona Hills California I'm a former Foster youth so I started strategic kids to truly help kids and make a difference and to impact the community in a big way we do that through enrichment like chess Lego origami cartooning our masch of the field sports program and then running full after care programs like we do here at IIA I really want to appeal for an opportunity to be able to continue our program we really love being here we have an amazing group of teachers we've

006actually saved the school over $400,000 over the last two years Dr being met with us last year mid year and was shared with me that funding for eloc was due to previous year funding and because of that they had a big budget cut there we actually just waved the cost and C cut our price in half last year and we've kept that pricing this year we're only charging $8 per kid per day and um I've also personally donated over $5,000 toward scholarships to kids here at this school because we really really care we really want to make a difference we truly are in this to help kids I will be able to match the pricing or beat the pricing whatever program you have and we'll be able to get the licensing I actually hired somebody

007a month and a half a or couple weeks ago to get the licensing for us she's licensed over 50 schools and she's excited to help us through that process and we'll be able to keep the team we have here who's super passionate about helping kids as an ie we truly are here to support kids and help kids we're enrichment not daycare that's what makes us different than YMC and other programs is that they get chess Lego cartooning origami all included in the program The Homework help and it's really here to help kids so if there's any way maybe you one month to prove that we're the better program I would love an opportunity to do that I'd love to meet with you guys I haven't gotten a formal meeting to try to look at how

008we could compare to other proposals but I can definitely beat their pricing and include a lot more than they include and give you the continuity of Staff as a former fer youth I know how important it is to have kids consistency and and kids to have consistent adults in their lives and we want to be those consistent adults so thank you I really hope for the opportunity we'll make this the best program possible we're here to very much okay we have one other one uh J three minutes and I'll start whenever you okay can I start so those who are know me I have two rule here first I'm parents of Benjamin 5A so those you maybe met him because that's the Chinese contest he got first place on 528 so that's the first time

009when he met everyone here and uh he's so happy to be here even though uh he just moved here last August and he he just get know um the kids here the teachers here he feel so happy to be here and that's my first r as a um parents my second is here I and this my third year uh work assistant IA as after school uh program teacher so I was here on teach first grade and help them do the Ming English and math homework and I watch them to uh do our Lego chess and um magic and also orami ever enrichment so I know them well some of uh some of parents maybe they know me because um because I stay here the third year and I feel uh we doing good job um

010but the reason I came here because I just noticed um the after school program uh YMCA um potential uh I don't know through the announcement you post on the um um uh parents grou chat uh group chat so I was shocked because I there's no reason I don't know why um you change as strategy kids to YMCA if somebody followed IIA about three years and they doing really good job and parents and the student I 100% confident that that they like us and also I get some feedback um from the teacher and school teacher here and is there's no negative comment from us maybe some but not many but what's the reason you guys um you guys change um the company who follow you follow you about three years they know your kids we have

011really great team we have capable teacher we have bying good teacher who can teach u i mean mattering or English so what's the reason you choose someone else like a newcomer and who don't know your kids and you just drop them in for what reason I really want to know this thank you any other I don't think so okay um moving to the next items for consent we've got approved minutes from the regular meeting of the IIA board of directors on January 28 2025 and approve the Personnel report recommend the board direct board directors approve consent items A and B is there a motion I'll make that motion thank fipe happy to Second uh I we'll do roll call vote Molly yes Bly Bay yes Emma yes David not present Miller yes thank you it

012passes items for presentation uh first item PTO fundraiser update Chow put your presentation up my away hear me right okay I don't need it that that's a show up on the recording oh so it shows up on they can hear you on the recording yeah and the zoom let [Music] me okay okay if you want to you can click if you want to or or Grant can for you thank you thank you so thank you again for having me um honored to be able to present to you my name is Kendra Chow I have two kids here at IIA and I am the this year's PTO fundraising chair so presented right in front of you is in May we dance with IIA which is our largest fundraiser of the year it will be held on

013May 2nd at 6:00 pm to 900m at the Great Park Hangar um next slide please so when you think about IIA and what you love about the school um three things that come to my mind the first is Community the second is creativity and the third is fun and that's all that we have planned within this fundraiser so the Great Park venue we have three different sites that are all um close together the first is the hanger the second is the prominade and then the third is the Palm cord this entire space can contain 1,000 people uh next slide please I'm going go ahead and talk about all of the uh complimentary activities before I get into the meet of um of our big big activities and our fundraiser so surrounding the Great Park we

014have of course the carousel which is complimentary to anyone that's in attendance and of course the public and then the second is our uh Jungle Gym area that's located nearby um going back to community we have an amazing community of people that are part of the PTO and part of the school that are helping us Host this event so when we're talking through all the creative ideas we are having a big dance party so we have a volunteer DJ we will be having dance competitions we have dance instruction and then to that we also have a number of games everything from uh a basketball arcade to you know tinsel hair things and crafts and then um a big Jenga set so think of just all of these fun activities for the kids to do on

015top of lazy dog is coming and is going to be handing out free samples for our attendees and then we have a number of food trucks who will be uh there serving food and drink to our guests uh tickets are $40 a person um one thing to note is that we do we are selling early bird tickets right now so early bird tickets up until April 1st it's a $40 ticket per person and 55 with a meal after April 1st it will be going up by $10 so everybody get your ticket right now um one of uh next slide please so I'm going to go on to how you the board can help us and those that are listening today the first is sponsorships so after this presentation I'll be passing out sponsorship packets sponsorships

016range from a th000 to $110,000 this is such a great way for to hit the community aspect what we're doing is we're inviting everyone into that of IIA story um sponsorships have also great benefits marketing benefits included uh our listing on our website to a posting and AD posting within our newsletter to having our name uh read at the event itself so tickets are included within the sponsorship commitment the second which I've already talked about individual tickets given that our venue can accommodate a thousand people the more the merrier we want you to go ahead and sell to neighbors friends uh relatives we want everybody there participating in our dance party and then the third of course are donations so donations um the funding will go to support as you guys know that of pt

017efforts everything from supporting special events such as our mid- Autumn Festival to library improvements to that of uh teacher and student resourcing all of the These funds are collected through these specific ways sponsorships individual tickets and donations so an ask to the board is also um for you to consider those in your Rolodex we are trying to go after a great number of sponsorships we love love it if you can pitch seven to 10 people um that a sponsorship opportunity and really invite them in to IAA story so we've had some really great wins already um I've already invited city council members and those that have already committed and have calendared are mayor Larry aan um vice mayor James Mai council member William go and council member Melinda L they have all all those four

018people have already calendared it and are planning at being on the event on top of superintendent uh Boe Dr Bean so we have a great attendance we want to go ahead and spread our story and I if there is time I'll leave it open to questions if you have any any questions so we have information on our website also right correct um ia's website as well as the PTO website and um we're going to have a competition for our classes thank you two thank you yeah so some great ideas through committee members is that we will be having a classroom competition so um the total amount raise through sponsorship and ticket sales will allow for the top two classes to um receive a pizza party at end of year so with that on your tickets

019or donations um you'll want to add in who your our teacher names teacher is so that we can t those up and um and those top raising classes can have a nice party to celebrate here um before the party in May when we all celebrate together yes thank you very I have one more question for you who's the um m for the event I'm so glad that you asked that El I think you I didn't see it up there I think we'll need to stop this PowerPoint so we can have a head shot of our MC right here Felipe will be Ming her event you know I I I see it as a good sign because actually the other day Thursday while I was out and about I ran into somebody who went to the

020gala last year and she mentioned to me how great you know how she supports the school and all that and uh we told her about this event and that we're going to do the the dance and that kind of thing right and I happened to mention to her I said oh by the way I'll be the MC and as soon as I told her that she said I'm going oh there we go she said I'm well we need to put that into our marketing material I'm just telling you that you might want to add that in there I'm requesting a head shot right now so I can put that on just saying just saying thank you just shout out to Kendra and the rest of the PTO for all of their amazing work organizing the

021fundraiser and for all the all the money and donations pieces of it you guys are such a great support to IIA and um and I know how hard you guys have been working put this on your entire committee team so thank you all so much for for everything that you yeah the committee has been fantastic so a huge round of applause um to all of the parents that are helping out and participating so I appreciate thank you thank you for saying that thank you to the PTO for all that you do and thank you for the Gaya committee what do we we're not calling it a Gayla so what do we what's our what's our name for this our dance party or big dance thank you thank you all okay uh moving on to the

022next item School update Mr Schmid all right well good evening um it's been a quite a busy day um so I'll kind of just jump right into it so the first update I have is actually not on here because it actually took place today and that was our Orange County Department of Education oversight visit um so we had them out today and um we're going to get the actual report in May but um the feedback was overwhelmingly positive they um were very supportive and saw all the steps we've taken as a school for just the continual improvements and growth of the school um they gave some couple minor U recommendations for the future which we we'll work on but overall it was a very good uh visit that involved um presentations and walking through all

023the classrooms and interviewing teachers and staff so um it was it was a good experience so wanted to give that initial feedback um before we get the report in a couple months um with that being said uh just some general updates around the school has been going on so I've been doing teacher observations I finished those up this week um most of them this week um a few so it's 24 observations that include a pre-observation meeting and a post observation meeting Mee so um it does take up a lot of time but it's something that is important just to help um kind of support our staff and just the the thing I have to say is we do have an amazing teaching staff here um it's something that I conveyed to our ilt staff this

024afternoon during our our lead our lead lead team meeting um is that at the end of the day the schools are going to live and die with the teachers that we have so we do have an amazing teaching staff and um my role is to come along and support them and just so that we can serve our stud students so um I want to kind of update on that also we've been working on updates for next year um I know we've talked about classrooms and growth and Staffing and scheduling so we're going to be kind of working through all that over the next few weeks and months um as we plan for the for the next school year um so we're the good news is it's um not coming in in July it's for myself

025now we have a lot more time to plan and kind of get the school year going so we'll kind of be we'll be ahead of the game um in in that regards um another General update we had our elac meeting last week for it's our English Learners advisory Council um and it's just a good progress and feedback um for just a continual Improvement for our ELD program um we have some parents our parents are a part of that and the goal is is that as our schools grows we're getting more eel students I mean that's just that's that's what's happening I believe right now we're up to 130 uh around 130 um and so with that growing need in the school we're going to continue just to have to work and develop that program and

026so the elac is a good opportunity for parents to be a part of that engage with us and as we kind of work with that program Now to turn completely different directions our fourth and fifth grade and sixth grade boys are actually competing in the Irvine basketball tournament that starts on March 14th depending on how well they do it goes to the March 16th um our coaches our coach k um and then Daniel Chow um is our other coach and um they're they're I you see them practicing they're even when it's raining they're practicing they were here they were I so they're dedicated they're committed um so we're just excited about that as like as we grow we just want to provide more of those opportunities for our kids so and then um just a

027general update about the school our our student count is up to a 537 um looking at next year we have over applications um we don't have that many spots uh but I know as we kind of go through open enrollment Lottery weight list we we'll work through that but um fortunately we've kind of De we have a plan for next year in terms of rooms and and space and availability so that way when we grow as a school it's in a way that's manageable and it's sustainable so that's some general School updates uh things coming up we do have a parent Workshop I think I have that wrong it's actually not the 26th the 27th so you can correct that it's on our Apple assessments and that's our new assessment for our Mandarin um or

028Mandarin I should say and it aligns with ap Mandarin um the that program and so really it's going to be a good opportunity for our students for us to really see measure their growth from year to year um you know you think we have like CS testing for ELA Math and Science Apple would kind of be the equivalent for Mandarin so we're that's a new component this year and uh M Jang is going to be presenting on Thursday to kind of educate our families on what that involves um next Thursday we have our next school side council meeting it's going to be focusing on the lcap and kind of giving some input there um also along the same times we've had our lcap advisory meetings uh we had our first one and so we'll be

029having another one I believe it's actually March 11th if I'm not mistaken right March 11th I should have put that on that's March 11th and now we'll be talking about our second goal um then we have our coffee with the principal it feels like we just had one but this the way the calendar worked out uh we have it March 13th and then our second trimester we can believe that or not actually ends on March 14th so with that I'll kind of open up the questions and go from them just wanted to say that uh few of us had an opportunity to hear some of the feedback the oversight Vis it was very positive just wanted to say thank you to the team and uh director to the principal to all the staff that are

030here uh really some very very positive comments and very very wonderful to here at this so thank you very much want I thank you for I know doing the teacher off a is said a huge task and uh it it's so wonderful to hear that our teachers are do such a wonderful job so just thank you for doing that absolutely the other day I had an opportunity to be in your office there and um there was an issue with one of the students and a disciplinary issue that they brought to you and I have to tell you you know I saw you did a great job you know if that's the quality of of discipline of instruction that you're giving to our students you know that's great so I personally got to see it firsthand

031and yeah I'm I really appreciate being being part of stent thank you appreciate it thank you give you an opportunity to say anything you'd like to survey presentation Dr right I'll jump down here all right so each year as part of our lcap for local control and accountability plan process um we solicit feedback from our different stakeholder groups um this year we put out a survey in December um to not only our parents but also added this year our staff as well as our students in grades four through eight so we got a lot of different um feedback a lot broader feedback um this year regarding our lcap goals our school climate um academic achievement just kind of all aspects of our school environment um and it was great to be able to go through

032it's always great to be able to go through and really look at that data see the areas of strength um areas where we may need to focus on it really does provide a lot of feedback for us as a team um to help us kind of guide where we are going in the future um we also have a great lcap advisory committee um anyone can join our lcap advisory committee um but we have had our first meeting going over our goal one getting that feedback um so that we can have an updated lcap this year um and updated each year so that it really reflects what we're actually doing as a school and where we're going as a school so this year you you can see our participation dramatically increased in our lcap survey so

033I want to thank all of our stakeholders for taking the time uh to fill out the survey it is a a rather long survey because we want to get a lot of information about different things and um and it was great to see so much participation so we had 95 uh parents participate 28 staff members and 155 students so we captured really most of our four through eighth graders um and as valuable as staff and parent feedback is we're really here for the kids um and so having their feedback although sometimes a little wonky because they are fourth through eighth graders so some of their comments are uh are sometimes funny to read but um but it really is valuable to get their feedback because they're the ones who all of this is actually really

034you know affecting so we want to make sure that we're getting their input whenever we're making uh decisions so it's great that we were able to get so many of our students the reason we do fourth through e8th grade is handing a kindergartner a Chrome book and asking them to fill out a a survey you know with a Liker scale we're really not going to get any information but we can get a lot of information our fourth graders through eighth graders are very mature as we actually saw we had some fifth graders touring our ocde groups around today um and they were extremely professional answering questions guiding them telling them which classes they were in what they were looking at translating Mandarin um for our ocde guest so we really have have very um uh

035you know mature students who are able to provide a lot of great feedback on the survey Amy so this participation for 20 2425 so you say parents is that individual parents or is that families um they filled out a survey if you had multiple students then you filled out one survey for multiple students so when we do the percentage for the lcap um siai went through and figured out exactly how many families that was so for the per for the percentages when we talk about that in the lcap it's the percentage of actual families um so not per Stu per per student on the parent so this would be 95 families a lot of them have multiple students they indicate that on their survey so they fill it out and they indicate what grade levels

036of students that they have but even with 95 let's say families right I mean that's not what how many families do we estimate that we have uh it's still a low percentage I would love to have a a bigger uh participation we have about I think we have about 350 families so it's still not a great it's better that it was but it's still not great I would still love to have more people participate um in that survey yeah it's sure certainly well it's certainly better last year but we're getting better but I would love to get to more like 80% 90% yeah because it can't really be reflective of the entire school right yeah and actually um I think we need to have like a drive to have the parents participate right maybe I

037I maybe at the coffee princial and anywhere where we get them in a group we need to tell them how important it is to get this feedback because this is pretty low yeah but not as low as last year we're getting better so hopefully we continue to improve maybe jump up even more um next it only makes the school better because it gets the reflex of what's going on yeah yeah yeah no I would love to see 90% participation in the future that be you know I would estimate that would be closer to about somewhere in families well we have about 350 families so that would be more like 320 three is that what there is to me I think it's about 350 I I don't have the exact number size I calculated it and

038when I did the update the lcap update last last month um we actually did the percentage in the lcap mid year update um I can't remember exactly what that percentage is but it's it it was low yeah definitely I forgot what we did for like the galline because we did estimates uh the first year and second year based on our calculation BS we are so I'm really surprised to see how yeah so I went through actually one day and calculated for both last year and this year the exact number of families we had based on you know that's funny that's the same person I used it's odd it's very strange that we use the same person so there were a couple of changes to the survey from this year um one we used more of

039a like Earth scale um last year there was a lot of just agree disagree um this year we used more of a you know strongly agree um down to strongly disagree just to give people kind of a a a wider range um and when we did our comparisons to last year uh it it gives us a little bit more information to have just than just having an agree disagree because a lot of people just put agree even if they're sort of neither or um but this this way they actually are able to to kind of rate on a scale um also the addition of the staff and student surveys to Filipe point we do have kind of a low parent participation so being able to add that extra those extra voices in give us a

040lot more more information by adding in the staff and students we did add a lot of additional questions our survey sorry for giving you a longer survey but our survey was H quite a bit longer this year than it was last year um adding in some questions regarding communication culture climate academics and really tying in the questions to our actual um to our actual lcap goals so that they really do inform what we're what we're putting in our um lcap and then also so that it can better inform our lcap but also give us information a little bit earlier so we can tweak things throughout the year earlier um the staff survey was or the the survey was given earlier in the year last year it was given in March um this year we gave

041it in December um and you know have actually been able to use some of that feedback from the survey already this year instead of it really just informing the following year so um so those are some of the changes that we made now I'm going to kill you guys with graphs but I'm GNA have a little summary of this I just wanted to make sure that we had the information um you know visible from the different questions um then I'll break it down in a later slide but some of the questions that we asked um in our academic programs you know does my school have high expectations for student achievement um provide effective manderin instruction I know when Grant and I first got here um and even in talking with the ocde group this morning

042one of the biggest things that were brought to us was that we really needed to work on improving our Mandarin program um so we've really worked hard and in fact OCD had a lot of recommendations last year um regarding our Mandarin program this year they did not have a single recommendation for our Mandarin program it was all um they were very impressed with all the progress that we've made and all the things that we're putting in place so that was nice to hear and it's also nice to see on our survey that um that you know with uh so this is one of those as I'm going to talk about it there's also it's it's interesting when you give a survey to three different groups to see where there are similarities in their answers and

043differences in their answers um The Mandarin instruction one is is H is a very obvious one and you'll see going through the students did not rate Mandarin instruction as being high the staff and student or the staff and parents did rate it as one of the highest so as we go through you'll kind of see and that's something that we want to look at as a staff you know if our staff and our parents and ocde and and we're putting all of these programs in place to increase the effectiveness of our manderin program you know what can we do to ensure that our students are also seeing those benefits and are ALS also feeling that our Mandarin program is effective because that is one of the places where there was a a discrepancy so um

044so like I said that does provide us with good feedback that we can then go back and kind of look at why those disparities are there um but then you can look and again um this is this is the student survey so we also ask questions about you know my school provides programs that build character we have positive rewards programs and you can kind of see where the colors are there so again I'm going to break these down so this is just kind of give you an overview so you can just kind of see where everything is at um definitely very high use of Technology um you can see another one is very high expectations my teachers um expect me to do my best um pretty much all of the students agreed with that except

045for you know just a very few um and then it goes into things like encourage me to behave properly which was also pretty high um help me when I'm upset was one that was you know kind of more in the middle so that's something that we can work with our staff on to make sure that our our our students feel like they're being heard if they're having an issue here on campus and then going in again to climate and engagement um very high for you know safe place to go to school positive learning environment um one thing taking bullying seriously that is something that we're looking at providing some more um anti-bullying curriculum to work on um to work on that to make sure that students are feeling like anything any issues that they're having

046on campus are being taken seriously um and then it is nice to see our students want to do well in school they come to class prepar um again these are fourth through eth graders So when you say I like going to school well that one's kind of that one can be kind of a hit or miss um you know I care about my school those you are asking you know 10 12 year olds so but we do want to try to increase those numbers we want to make sure that kids are feeling like they want to come to school and like they care about their school just at the end of the day trying to get them to leave is a good sign right they won't even leave yeah I they w't go home they

047don't want they don't want to go to school but they also don't want to go home either I know um so then you can just see uh good to see you know our students do have friends at school um you know other students respect me we we're you know we're we're talking about kids but that's part of that character education um looking at anti-bullying curriculum social emotional learning curriculum things like that so from this it is you know things that we're taking away are areas that we need to look at and make sure that we continue to improve these areas so just like a little breakdown some areas of strength our students do have connections at school they have connections with adults they have connections with other students they our students feel like they're encouraged

048to do well achieve High academically they're encouraged um to do well and are rewarded for their positive behavior so not only are they um encouraged to do well academically but also to do well behaviorally they feel school is a positive place and they feel that they're provided necessary supports some areas of consideration again for students which then we'll look at some of the other groups and these some of these are different U Mandarin instruction character education bullying prevention trusted teachers and staff and then you know that question of we students like going to school was was low so we want to work on bribing them to say they like coming to school more more pizza parties uh moving on to our staff our staff was which is good to see our staff was overwhelmingly incredibly

049positive um our you can tell our staff loves being here they love the kids they love teaching um and so the the staff uh survey was probably one of the most positive staff responses I've seen in my my past um so it was really nice to see um you know looking at how effectively uh instruction provides critical thinking collaboration commun communication problem solving just all of these different areas um you know really high also in providing multilingualism so our staff really values that um that Mandarin instruction um then having to do academic in the staff one so we have 2 people participate is that just the teachers no it was all all staff so it's about half of our staff participated so next year we're gonna force them to do it as staff meeting so

050we get 100% good tied to their Grant's gonna do it during their evaluation yeah there um so you can see academic progress really high across the board high expectations similar to the student responses everyone feels we have really high expectations for our students um you can see here provides effective Mandarin instruction much higher than the student um then the Student Response when we look at the parent response it's also going to be much higher um and then you can look at the the supports down at the bottom um so pretty positive in terms of all of the supports that we're providing uh providing students but looking into the future um you know we are going to to try to add some of those places where people are feeling like we aren't providing as much support

051then um climate and culture super super uh positive here um encouraging students students feel like they belong have relationships um students are respected by their peers and staff or and and our teachers um so you know from our staff point of view uh very positive in terms of school climate and culture and then uh certain groups got got different questions so our staff got questions about their work environment as well what it's like to work here at IIA um making sure that our teachers are credential that we're recruiting high quality staff retaining our staff um and then really providing opportunity for staff input um collaboration um and that we have a positive work environment so it's good to see that you know our staff thinks that this is a positive um good place to work

052so areas of strength positive about the work environment High academic achievement safe positive learning environment good communication um some areas for consideration um it was kind of rated a little bit lower by the staff for um you know ability or providing Project based learning and student Choice um and then again looking at our different supports that we're providing and making sure um that we're providing necessary support so that our students are successful and last but not least parent Guardian survey um again uh very positive responses from from our from our parent group um so looking at how we effectively promote these different areas um you know pretty much across the board um you know very effectively for for critical thinking collaboration communication just building these skills in our students um how how satisfied you are

053with your child's experience um in these different areas uh English and Mandarin instruction again when you look at this and the staff super super high in terms of how people feel like their students um are being educated and the programs that they're participating in um and then you know kind of looking at music instruction I know we started a little bit later in the year um so we are definitely you know see in there now and um and we're really trying to build our music program um and then uh same thing you know we'll kind of look at our Steam and our PE programs um because there was you know kind of a little bit more moderately effective there so um so good data to take about our different classes then um as far as

054expectations for students again oops I'm on the same slide flipping forward oh it was two slides never mind okay oh never mind U oh so this is again with the supports uh so providing supports academic supports building character um you know a little bit more neither agree or disagree um you know some parents may not know what we have what we're providing in these different areas so I think that kind of tells us that maybe we need to provide some more communication so that parents you know have more information um to have an opinion about these things um but all of our um high expectations academic achievement all of those very high for our for our students or for our parents and then climate and culture again um very high about you know I mean

055we do like uh like Mr Schmid said we have amazing teachers and staff here um and that's reflected in really the High um you know the the really positive feedback from our parents about our our teachers um our instruction that we have a very safe place for our students it's a positive learning environment an engaging learning environment here on campus so um and that again is really attributed to the amazing staff that we have here providing all of those experiences for our students and then um for communication uh definitely you know a lot of agrees for um providing parents opportunities for input uh involvement parent education um parent communication uh but then you know for that communication like I said also maybe providing more communication about some of the different programs and things that we

056have going on to make sure that parents have have an understanding and and and are able to voice their opinions about some of our different things that we have going on so strength Mandarin instruction learning environment high expectations parent education and involvement um areas for consideration more enrichment opportunities um I know one of the areas for was you know facilities we have actually I have to say even though this building is not perfect but compared to the facilities that most Charter Schools receive um from school districts this is miles above most of them um and so you know and Irvine is very uh responsive and really has been working with us well for any facilities issues we have schools are old you know um so there are some some issues that we have but uh

057but we have been working really hard to to remedy any facilities issues and Mario and his team have been working really hard to make sure that that those facilities issues are taken care of um and then just you know like I said about the communication just making sure that we're providing as much communication as possible and then just looking into our PE and steam instruction um and ways that we can possibly and improve those different programs so then in kind of looking at some general comparisons to last year like I said last year there was a lot of agree disagree questions and then a few lyer scale questions mixed in so it was kind of a mix of different things um academic achievement you can see um as far as the you know number of

058people that actually agree that we have high academic achievement has gone up um quite a bit from last year uh engagement has gone down from last year so that's something that we'll want to take a look at why that has changed it could be um you know even a little bit with having so many more like twice as many responses to some of that but we do want to take a look at why engagement is a little bit lower positive environment has remained pretty much the same um facilities condition like I brought up has gone down a little bit um so we really want to make sure that we're addressing any concerns that we have um preparation for High School uh the agree has gone down but then the disagree uh has also actually gone

059down so that's where that having the ler scale um makes the comparison a little bit more Awkward because there was you know a big a big chunk that may have just put agree last year but this year have put more of a neither agree or disagree um and then that's uh school safety has gone down a little bit so like I said with those support bullying curriculum character curriculum we're going to look at that um and then Mandarin uh has actually um improved from well it's kind of both we have more agrees uh last year we had more in the middle and then this year we have more disagrees so it's a little bit more polarized for the for the Mandarin um than it was last year so again um it's great to have so

060much involvement um in our process and and our goal setting hopefully we can get even more involvement um and you know please feel free to join us for our next lcap advisory meeting um which will be March 11th at 3:30 pm here um and like I said everybody is welcome to attend provide feedback um and be part of that process um for deter mining our goals our actions our expenditures for next year any questions comments questions I comment you know what a surprise so you know I think what really have to speak back to we have almost double the students we did last year and so a lot more opinions a lot more a lot of first timers right showing up you know so that's same high I'm going to call it expectation then they

061see what they really get be a little bit different there you know as far as facilities concerned you know Mario is a great condition right you know I've seen him multiple times follow up with issues with iusd you know he's right on top of it there's that feedback loop he closes it right and I've seen that so that's a big Improvement through the last couple of years that we've had know' always kind of got lost we have issues they don't get fixed things like that I don't think people realize just how no Mario we on top of it yeah all I mean even with our facilities visit I had a question um about the restrooms and and uh and I's response and he was able to you know give the oversight committee an answer and

062talk about how he's been following up with them so um he's been a great addition yeah adds to the discipline to and I mean he's out there all day that's his role right to be part of that discipline you get the book ends you get Grant on one side you get Mario on the other y That's exactly that's what they need to see I don't know I don't know how to take this survey some of the information on here you know I like to see that the as you know I want to see the Mandarin program definitely be the leading effort here in nine so I see that in the the parents response and the teachers response and the kids response of course they're gonna say that I don't know that's kind of funny that

063is a little funny right that but isn't the mandrin program or I'm going to say the 50% mandrin instruction only up to fifth grade or something like that to fifth grade yeah yeah to fifth grade so your surveys is from fourth to eight right so you're really only getting a piece of that yeah I mean you're always just getting you know you're you're in your data is always you know a little bit a little bit skewed on especially coming from the kids I think that that's you know to be taken with things yeah you know especially since the other ons and our experience you know I don't know about you guys but what I've seen from the mandrin program improved dramatic yeah it's right the track we want it to be yeah right so I

064don't know what to say about the students we always want to take a look anytime there's a discrepancy I mean sometimes it can be explained in other ways or you know sometimes it's just it's just skewed for whatever reason but we Al we always still want to take a look at that and and see how we can you know how we can make it better so how do the results from this convert into action items so part of it is um you know looking at our lcap for next year but it's also things like I said you know looking at anti-bullying curriculum looking at Cara at at additional character curriculum I know we have character counts but that's not really a full you know kind of comprehensive seal curriculum and so that's something that we've

065been talking about is really looking at that for next year um and so you know just taking taking this data and looking at ways that we can that we can use it to improve what we have um also working um with sharing different pieces with the staff so that they can be aware and and they can put different things um in place as well so um so it kind of goes all through the gamut of leadership working staff as well as just the overall Community using it to help inform our um our goals and actions for next year thank you just looking at the the stat one you can tell the positive heing just amazing uh same thing with the parents the connection between just like I think they mentioned about so many times about

066like a family I I see the parents and teachers and students yeah it's a very positive connected place um and that's I mean I think we all feel it but it's nice to see it reflected in hard data instead of just a feeling and I think it's so important from the teachers St yeah all right any other questions thank you okay next um we've got the financial update Mr Jones are you there yes I am okay let me flip it over to you Delano and I think I gave you share access yes you did I I double checked already we're good to go awesome there you go awesome thank you and good evening everyone howy awesome thank you hope you guys are all doing well and Lady as well all righty so um we're looking

067at our our financials through the month of of January um and the the beauty of doing this is that it it will relate directly to the action item on the A on the agenda um which is to approve the second interim financial report um and this is a good if you will 10,000 foot view of that information as well as providing an update on where we are uh through the month of January I'll dive in really quickly um in the month of January we received 598 th000 revenues um our Revenue limit uh was 370,000 federal dollars or federal revenues excuse me were 14,162 our other state revenues were 103,000 and then our local revenues of 109,000 uh in the month of January uh expenditures uh for the same time frame same period uh total of

068638,000 expenditures uh roughly 64% of that uh related to salaries and benefits uh 31% uh operational matters another 4% for books and supplies and another 1% for other out and take a look at some of our year-to-date uh revenues and again this is looking at our revenues through the uh from July through um January uh between that time frame we've received 3 million in revenues uh roughly 72% of that 3 million related to our lcff uh Revenue limit sources another 26,000 or just over 1% uh for federal dollars and you will notice a trend here that the Federal dollars are very slow trickling in um and we recently was approved to receive our title or categorical funds um but nonetheless as you can see Federal revenues are a lot slower to trickle in than any

069others uh other state revenues of 5 121,000 or 177% of our 3, 85,000 and our local revenues of 319,000 year to date or roughly 10% of our total revenues year to date on the expenditure side uh 2,383 or roughly 63% of our 3.7 million in dat expenditures were first salary and benefits another 9% uh in terms of uh books and supplies at 340,000 our operational costs were 976 th000 overall our total other outgo in terms of fees and and interest uh 67,000 total for the year let's take a look at where we were at this same period last year compared to where we are this year uh overall our revenues are up roughly 51% compared to where the same time frame last year and enrollment as a result of that is a result of that

070um as you can see here we are at uh 1,306 through January 24 uh 2.2 million this year so roughly 91,000 change in terms of dollars or roughly a 70% turnaround there uh consequently our federal revenues went down and again this was the one time um title for Grant the PCS GP that we had so that's the reason why you're seeing more in 2024 than you're seeing currently now so a difference there of about 56,000 and as we go through the year we'll then catch up with our current year federal dollars which should offset this uh amount significantly uh other state revenues uh Small Change there about 9% uh which is to be expected 575 last year we at 521 th000 this year our local revenues as I mentioned most of this related to either

071PTO um offsets for field trips things like that and also the one-time donations that we received at the early onset of the fiscal year uh so our $237,000 uh compared to where we were last year and as I mentioned our overall revenues have increased roughly 51% through the same period last year from the same period last year on the expenditure side overall our expenditures have gone up just 14% which is great our total uh expenditures this year 3.7 million compared to 3.3 million for the same period last year you can see here our total Personnel expenditures 21% % increase over where they were last year our books and supplies program cost down roughly 7% or operational costs were up 31% compared to the same period last year other outgo obviously a huge significant change there

072of 71% we're barrowing less uh uh or factoring less um this year than we were last year you can see that difference here in total so roughly 14% increase overall net increase over from the same period last last year uh let's take a look at our year to budget compared uh without any of the uh of the and charts here as I mentioned our 385,000 revenues received I did update the second interim budget to capture updated revenues most federal side we we increased that um roughly by 880,000 compared to our second our first interim budget um uh from uh back in December um $ 26,000 increase in other state revenues as well local revenues as I their 319th approved budget um so our our second interim budget looks a lot more positive in terms of

073overall revenues uh a total of 320,000 increase subsequently I did make some adjustments on the uh expenditure side as well um our certificated salaries uh went down just by by 25% I'm sorry $25,000 not 25% um our certificate classified salaries excuse me uh we had an uptick there of about 199,000 and again we're just updating the Personnel cost um based on the trends that we have through the month of January overall employee uh salaries uh benefits went up uh 26,000 from 1,992 to 1.1 million our books and supplies went down just based on our Trend um here uh by 79,000 and uh our operational costs went up by 113,000 but overall we recognize more revenues as I mentioned the difference here is roughly 235,000 between what we are projecting in terms of revenues versus the

074expenditures uh which now bumps up our net income our projected net net income from 423,000 to 9,000 uh this is what we're estimated or projecting to have in terms of net income by the end of the fiscal year ending June let's take a look at our balance sheet really quickly and this is where you can sort of see most of this coming to life as I mentioned if you take a look at where we were the same time last year in terms of total net assets we're up 58800 000 um most of that in our cash and and that's due to uh again a loan that we have on the books here um as well uh most of that but then we add that liability back in here as well uh where the rubber really

075meets the road is right here in this line item if you look at our change in net assets so this year uh through January we're have a deficit of 682,000 if you subtract our Revenue from our expenditures same time frame last year we were double that we were 580,000 you know change the other way we were at a deficit of 1.2 million um through January so a huge turnaround here in terms of uh expenditures over revenues uh through January between 24 2024 and 2025 and you can see here our total net assets again this is just where we are currently through January $852,000 difference there 2, 87,000 last year uh total net assets this year still a deficit of1 million 234 um and I'll show you on the uh in room reports where we're projecting

076that to shake out at the end of the year let's take really a quick look at our our cash uh days cash on hand roughly 53.5 two days you can see our total um cash here in our various accounts 307,000 in the treasury uh 500,000 again this is all part of the same account uh structure here between these two so 500,000 in the cafe savings account another 247,000 in our operation our operating account our checking account for a total of 1, 155,000 last year at the same time we had roughly 499,00 so our turnaround in terms of positive cash by $556,000 overall school is on track um and again as I mentioned the deficit of 682,000 through January um but that will obviously turn around if we recognize um that net income or that I'm

077projecting of roughly $509,000 I'll pause and take any questions if there are any um if not I can certainly uh jump into this second inter room if you uh so choose we got a real quick one for you Delano that income the revenue that we're looking at there it's coming slowly I think I asked you this every year when are we expecting to see that in what month February our federal revenues yeah when are we expect yeah so um so that that is it's not NE there isn't really a set schedule it's it's usually on a quarterly basis that we will see those Federal revenues so um say DEC so roughly March or April we'll start to see that first um uh infusion of federal dollars and I believe that total amount uh between the

078three categorical programs title one two and three is roughly about 880,000 um so we'll probably get um through three there so we'll probably get somewhere around 50,000 of that amount and again I'm just guesstimating here but we should see that uh between March and April is where I'm I'm I'm anticipating it coming in we haven't received um this is the first year that we are receiving Federal title funds uh but we never we didn't apply for it in the past um so that's actually a new funding source for us this year for that uh for that $80,000 so uh so that was something that that we haven't had in the past now we're just waiting for it to come in and we actually um in our initial budget did not budget that in for this

079year um so that's actually for this year kind of a a bonus that was not um that was not actually added in because we hadn't uh when we did the first budget before I got here they hadn't applied for it yet um and then we we applied for it in in August so that that's that 80,000 is kind of an extra an extra bonus for this year yes and most of what you're seeing in actuals for federal re dollars here are really just from the the lunch program so that was about the only federal dollars we were receiving outside of the the public charter schools Grant um that you see here um and to Amy's Point uh this 80,000 is new money or new revenues um from our title one two and title three and

080and I think Mr Schmid uh referenced earlier that you do have quite a large or growing e population which will overtime obviously generate more revenues but obviously with more revenues will come more expenditures related to supporting uh that particular segment of your student population Al righty thank you for that question and we'll go ahead and share the second interum you all have seen this before um I believe you all have uh in December if you recall we presented the first interim report um and now this is the final in report for the year um it's due uh March 15th um but being that the board meeting will be much later in the month of March we did our best to get this um here uh on this agenda as I mentioned you've seen most of

081the uh the budget and the uh actuals in the January presentation um I'll just share with you the the the broader picture here with this in terms of where we were as you can see this report uh shows our preliminary budget this was the budget that was approved uh back in June um uh for the school uh this budget is no longer longer valid than we had our first interim operating budget which was approved back in December and now we have our second interim budget here which is reflected on that previous chart uh sheet that I showed you um with net income increasing from the 423,000 to the uh five 9,000 I'll sure to show you that down here at the bottom there versus where our second inter room budget was and then this was

082our original budget here in terms of uh what the Surplus would have been um but again those factors did not come to fruition and obviously as we get more information we've updated this along long the way so overall not much here in terms of a huge change we were at 546 before in terms of uh our Surplus or net income uh for the year we're now estimating that will be roughly 9,000 based on uh the adjustments that were made overall you can see our actual here as well and um as I mentioned our deficit uh through January was 682,000 again these are just in various categories here in terms of restricted and unrestricted uh how we they've been broken out based upon the resources that are being used overall our fund balance and this is

083what I wanted to point out here that we're projecting that by the end of June all things being equal and come to fruition we'll have uh we'll finish the year with just a small deficit our fund balance will be uh negative 42,3 and as we go into the out years and I'll show you that really quickly as we go into the out years you will see that our net income obviously will increase over time and then our fund balance obviously as I mentioned this will be the end of June 2025 at the end of June 2026 obviously these are just projections here um you know our F balance will come back to positive 1.2 million but that's based on factors in terms of uh growth with enrollment uh additional revenues and things like that that

084we have projected here um and most of those hopefully if they come to fruition we're looking at net income uh in 2026 of about 1.28 5 million and then in 26 27 roughly 2 million forun ,000 again these are just projections based upon uh enrollment projections uh forward um and estimated revenues Etc so our fund balance should come back to positive in a huge way um at the uh close of June 2026 obviously before that it will start its way on that but at the end of the year we're projecting this and again these are just our projections based upon known information at this time uh cash flow wise uh we're solid across the board it hasn't been any borrowing obviously we have the influx uh of the loan from uh lend donate in in

085uh December and we've had some payments back to pay off our outstanding receivables we have one more payment to make for them in the month of March and I do believe do uh Dr kernin has um another um if you will a um a lineup credit uh that uh she's looking to establish in the month of March that will then uh provide about 1.3 million in operating cash that should carry us that's built in the here uh through the end of uh the fiscal year um so overall our cash projection um is is solid um based upon uh obviously that 1.3 million line of credit uh come into fruition that'll be likely brought to the board for our March board meeting um unless we can we can get that going earlier then may have aeal

086for that but it's possible that we might end this school year Break Even pretty much break even I mean it sounds like yeah I mean $40,000 but we are projecting pretty conservatively um so it is likely that we will probably break even this year the line of credit will be um a great way to start next year without having to sell any receivables because of that weird timing of when we get funded versus when we have to start paying salaries you know getting ready for the school year so um so that line of credit will help us with finishing off the rest of this year but but more importantly it will help us going into next year without having to take those high high interest flows or receivable sales High costable sales and then just

087a a quick thing um I know there was a pretty high projection in that two years out column um don't use that projection uh we were projecting a much higher enrollment than this school will have capacity for um and we don't project out for additional schools so uh so likely that will be a bit lower than that is projected so I just yeah I think it was was closer to three million so take that one with a grade of salt we will we are projecting to to be definitely building up a bigger cash Reserve um but I just want to you know caution against using that last column because it I think it projects that we will be at like 680 students uh that's definitely more students than this facility can can accomodate and we

088you know would never want to pack that many students uh into this facility so um um so likely our our growth will will uh will sort of flatten out a little bit until like we're talking about in our strategic planning sessions um you know when and if we open an additional campus um but even that would have a separate budget so so our projections this campus are really kind of more flattening out after after next year but we still will have a positive operating income that we continue to build up those res we have pleas I want to see no red no parentheses any additional questions for [Music] Delano all right thank you Dano thank you Dano thank you folks it great seeing you all you too okay um moving on items for discussion and

089possible action a here approved the 2024 2025 second interim financial report Charter Schools shall annually prepare and submit interim reports to his chartering Authority and the county superintendent of schools only to the county superintendent if the County Board of Education is the chartering Authority the second interim financial report shall reflect changes to the budget through January 31st l cap goal action all goals funding stores not applicable budget Financial impact not applicable recommended the board of directors approve action item a comments we proceed um basically swi just went over is there a motion I I'll make a motion that we accept the inter budget Le B is our second Molly do roll call vote Molly yes Le Bay yes a yes David Pleasant Miller yes you voting yes yes can you confirm your voting yes yes

090okay thank I confirm okay uh it passes on to the next Item B approv contract with the YMCA to provide child care services for the6 school year the YMCA will provide schol and after school day child care services at I 2025 2026 school year the YMCA will also provide services including CK applicable for 2024 2025 lcap funding source elop budget Financial impact YMCA will pay th000 per month for use of the facility IA will pay $22 per day for students attending elop through the YMCA so um so we did some research on different because we as was discussed at our last meeting um have decided to take the elop program inhouse um and kind of cover that elop enrichment um activities interventions uh with our own staff we did some research because uh with the

091program changing we need to make sure that uh we have a licensed Afterschool child care provider um as well as just kind of it's you know it's been three years we want to look and make sure that you know what what providers that we're using especially since we're changing the program um are meeting our needs of our uh of our families and our school um so after looking at uh our current program as well as several other programs um that provide services in the area um looking at their offerings the structure of their programs uh as well as just their experience providing um after school programs um licensing requirements things like that um we did select um for your approval the YMCA um they have they do provide after school Child Care um to the

092schools in Capal unified to several other charter schools in the area um we also looked at some other providers who provide child care services in Irvine and Tustin just to kind of get a comparison we wanted to make sure that it was since this is the paid program that it was going to be kind of similar in cost to what parents are paying now um we also want to make sure that we're providing both before and after child care services I know you know I'm sure some of you guys have been here in the mornings there's a lot of kids who get dropped off very very very early and then are just kind of hanging out um so we wanted to be able to provide that opportunity to families and so this program would run

093from 6: am um to 6 PM so parents would have that opportunity to be able to enroll in the before school program as well as after school program um like I said we kind of looked at just uh you know being that this program will have to be a licensed Child Care Program and that licensing takes time we wanted somebody with a lot of experience um with that you know providing that licensed child healthare um and then uh we went and visited the different programs um just to kind of see what they look like their structure the different uh enrichment activities that they had um the ymcs program was very structured they provided you know a very structured plan each day um the students were were very engaged in in different activities um and very

094structured activities so um so that was something that that stood out with their program another program also provided that same um that same structure uh but they were much more expensive for our families and so kind of comparing everything um we again we wanted to make sure that it was still affordable for for our families who wanted to provide that child care um opportunity we um again we'll be taking elop in house I think I mentioned at the last meeting the only caveat is the elop for the ters during our regular school day um there's very few of them I think um we're projecting there to be know four or five of them for next year so it's a very small amount of students um but uh those students would then be serviced um during

095the day along with the the paid program by the YMCA but then the rest of the the free program for elop which is actually our next agenda item would be uh would be provided by by I staff um so really it was just kind of looking at in in total all of the different different programs in the area from our current program through other areas that are or other programs that are established and and just kind of grading everything everything together so what I recall here is that this YMCA program is one part of the E part of actually three parts so we reduced our that child care I'm going to call it child care services role we've reduced that because we're taking over the El op portion with our own instruction and our own

096teachers and stuff and all that will be in else yeah and then the the third part of that program is actually or that direction is is actually hiring the coordinator yes because the Coordinator would be responsible for directing that program inhouse actually both both for directing program in-house and also being liaison with our after school child care provider um and so you know part of that also is you know making sure that we do have that staff member um you know who knows our families knows our students who can then coordinate with that outside provider um to make sure that uh that there's you know kind of seamless collaboration between our staff and what the students are doing in that program this is a big change from what we've been doing in the past huge

097change because huge change because and reduction in the child care services that is part of that yeah and most of will be the elop program which will be staed by our teachers inhouse yes and we had a huge to your point last last time when we were talking about this and I was doing the presentation um we actually had a huge response um from our staff who are interested in doing the summer program and the after school program um we're actually currently we would be over staff for the summer program so we're gonna have to kind of come up with a selection process lottery or something we have more people than we need for the summer program uh so it's just nice to be able to see that our staff is really excited to be

098able to provide those uh those supports and those programs for our students and then you know that that allows us to use our our elop money um going directly towards our staff but not U but not diminish the ability for people to have a paid child care colge option after for those who need it for those need it but a majority of it now will go under what I what I see happening is that we'll be more in control of that program right because it's all it's all in and I think it's all elop money it's all elop money and I think Grant talked about it a little bit at cofy with the principal um the last time that's one of the big things that that we've really been talking about is having that that

099control of the program so that you know we can kind of tweak things as we go if we see a necessity especially with some of our intervention programs our ELD like we've been talking about our ELD has really increased so so instead of just providing that during the school day then we can provide El or ELD after school um to students who need additional extra um support in those areas so not just enrichment we can do lots of our teachers are really excited about doing a lot of different you know clubs and things like that um but but almost more importantly is providing is being able to provide that targeted uh targeted support to our students who need it um in addition to the school day as well as before and after absolutely I think

100we're we're using our money more efficiently right that's what it boils down to right and being more control of it control of what's going on here at the school and using our own stamp yeah and I'm you know kind of projecting a much smaller paid program reduction in the paid progr because many of our our families really just want something that's a couple days a week and till you know 4 4:30 that's the feedback that we've received from from a lot of parents so I think that it will it will vastly reduce the number of parents that are using the the paid child care uh and and really just most of our students will be doing just that the free because it will this will allow us to open that free program to all students

101uh you know based on availability after we offer it to the El eligible students so so provide a lot more fre opportunities for for all of our students to do different right and it'll be a summer program too we'll do a we're doing a summer program as well with the yeah I'm assuming the coordinator will be responsible for that also yes that's why you're approving the job description tonight so so can apply that position so that they can start getting ready for the summer program ex see right for for that's what we're doing we're just cleaning we're fixing the whole thing I shouldn't say fixing but changing the whole we're changing the whole thing just more more uh more inhouse like so for the for the um child care it will be your round um

102except for just you know federal holidays so they'll provide through uh winter break spring break Thanksgiving break um and then this year because of the licensing licensing does usually take for six months uh that's why we're trying to start really early um so it will just be our summer program for this year um but moving forward every summer after this um instead of just having the 30 days of elop um there will be a summer program for the entire a paid summer program for the entire summer uh for any families who need that um so it would be for the entire three months of the summer as that PID program and then 30 Day elop program provided by us just for the 30 days go ahead I just have a question mentions the budget Financial

103impact quy will pay a thousand per month it's actually and I actually crossed that out it's 600 per month yeah we we um we started out at a thousand and then um we actually talked about right now we're only projecting there to be four or five elop per day students um they are talking about actually lowering that $22 um Bas once we have final projections of exactly how many students will participate um but then in looking at the fact that they really are going to mostly be using one portable um we lowered that down from a th to 600 just kind of looking at custodial costs things like that so that thank you for catching that I actually wrote it down but forgot to mention it okay any other questions comments I regardless of how

104the vote goes I out of I do have something to tell you or say um okay so I it's recommended the board of directors approve uh this action item B is there a motion I'll make a motion that we accept Item B believe B is our second very much we do roll call vote Molly yes fipe yes yes David not present Miller yes okay uh so passes uh but I did want to say Adam uh I just want to thank you from the bottom of my heart because you really did help for school we were left in a Lurch year one rushing to find something for the families for year two and you guys stepped up and we really appreciate so this is not anything other than what has been mentioned thus far there's some

105opportunities for improvement for us as a school and really what we can do to better serve our families and we're grateful to you uh know a little bit about your past and what chess has done for you and what you've been able to do for so many kids and programs that you offer so thank you for all that you do for enriching children's lives and thank you for the joy that you bring we really appreciate it and we hope that you'll continue to be a partner to us in some way I know that that looking at some of the things that you do in other schools I know you know we worked with you even in my previous organization providing chess and Lego and things like that um you know I want to when we

106meet H next week I want to look at other opportunities where we can you know keep you guys involved in in IA um if possible and and you know kind of doing what you guys uh you know do so well in so many so many other schools with those different enrichment opportunities uh be able to be part of our our IA Comm yeah we love this school we totally been this for the right reasons so definitely wanted continue chess a lot of kids are coming our test tournament AB so yeah so it would be great to be able to keep some of those things going thank you okay moving on to item C approved the 2025 to 2028 expanded learning opportunities program elof plan the expanded learning opportunities program provides funding for after school and

107summer school enrichment programs for kindergarten including transitional kindergarten through sixth grade as described in California educ Education Code section 46120 amended by ab1 181 ab1 185 you don't need to sb14 schools are required to update the plan every three years l cap goal action goal 2.1 funding source expanding learning opportunities program funding budget Financial impact approximately 237,000 from the 2025 2026 bu budget based on unduplicated dup any comments think we kind of I I kind of gave you guys most of the information about the plan um at the last meeting uh but really this is just the actual written out plan of what I presented last time and um you know just kind of how we're going to cover the summer school program the after school program and then the um the switch to the

108the paid child care program and how all of those are going to meet meet our requirements under elop so um our funding is going up for next year from 180,000 this year to 237,000 uh next year I said our staff is really excited about the different opportunities um that they're going to have we actually talked about it again in ilt today um so they're very excited about it um and I know in cofy with the principal our parents um are getting very excited about it so we'll if you approve this um then you know starting next week we're going to send out um a invitations to those kids who are eligible under elop for the summer program um figure out that response and then we'll know how many spots we can open up for additional

109students so we're going to try to start early um so that we can you know put out that information get everything staff to make sure that that everything is set up to start the summer program and then as we get further on in the spring we'll send out some interest surveys in terms of different enrichment opportunities that students would and and families would like to see for next year so that we can um start planning those after school experiences out for next year as well when when you say start planning for all this is that Grant's responsibility is Grant the lead for this um it's a shared responsibility right now until we bring on our coordinator then that person will take a bigger role in that um in that planning um for right now just

110to send out the interest surveys um we'll probably more me more sending it out I actually already have a spreadsheet of everybody our initial initial eligibility who will get a letter um or a survey next next week to fill out um but our goal is to when we really start digging into it and doing uh you know most of the planning for it to to Hope have that coordinator place right and so the Coordinator would answer to the principle Grant to Grant yeah right so directly to Grant so that would be that's that's it's site based so really be that would be the uh a chain of chain the chain right between him and Grant so okay yeah that's yeah he'll work somewhat he'll support to Grant but also um work really closely with Mario

111as well um you know with all of the facilities supervision activities as long as it's not you not me okay and you'll take that the way I meant it comes up to me but you understand what I'm getting at next year it's not gonna be you they report to Grant that's what I so that he'll kick off that program and follow through with Grant yes okay that's what I want I'll make a motion to approve the item C okay expanded learning happy to Second do roll call vote Molly yes fipe yes yes David present Miller yeah yes I got it I'm here yes it was broken the message you hear me got it thank all right it passes I'm moving on to the next approv the campus and after school program coordinator job description new

112position will provide oversight and coordination of the expanded learning opportunities program as well as provide supervision support throughout the regular school day lcap goal action goal 1.2 and goal 2.1 funding source elop and general fund budget Financial impact approximately 65,000 including salary and benefits so I think we talked a little bit about this this is our coordinator position to coordinate the after school program but also so that it is a full eight hour position they'll have uh you know help out with some supervision uh during the school day when the after school program is going on uh it'll be a 12 month position so that they can also cover the summer school position um so it does provide a good opportunity um you know if some of our staff want to apply we'll also post

113it outside um but you know provides a nice opportunity for somebody who wants that full-time 12 month benefited position yeah the three-legged stool it's the last part of it absolutely I I'll make a motion that we approve the campus in after school program for Molly yes David are you Miller can you hear me yes I responds yes or we heard it thank you Miller Next item e approve the 2024 californ 32281 one requires every kindergarten through grade 12 school public and public Char Community en for schools to develop and Main plan designed address campus risk prepare for emergency cre to Safe secure learning environment for students Personnel lcap goal action goal 2.7 funding source not applicable budget Financial impact not applicable any comments so this is yearly uh the Board needs to approve School the

114school safety plan Mario has been working very hard uh to update our current plan um making sure that all of the required elements are in there also getting feedback from our Safety Committee uh I think it was brought to School site Council as well for their feedback um so making sure that all our emergency procedures are up Tod date we've added some different things in um for this year uh that we that we've updated um so it's really just you know kind of an annual plan but we update it every year and I know Mario worked really hard to really kind of revamp it this year to make sure that that everything was in there and everything was exactly how it actually is occurring in the different procedures that we have update staff names okay

115uh question question you know I did read through it and uh yeah seems like he's customized it quite a bit yes yeah he worked very hard on it I can imagine I was very impressed very hard on it I was very impressed don't tell him I said that yeah I make a motion we accept the comprehensive school safety plan I yes David present are you a yes or no obstain vote Yes all right thank you I heard it uh it passes moving forward real quick just a comment you know I did notice the emergency procedure for the special needs children in there so was that was one of the updates that we actually add yeah yeah glad to see that is uh F approve the facilities used agreement between iosd and IIA for the 2025

1162026 school year IA submitt a request for prop 39 facilities for the 2025 2026 school year pursuant to Ed code section 47614 and title five of the California code of regulations Section 19691 through 11969 do11 as amended the proposed 2025 2026 treasure facilities use agreement buying between herbine Unified School District and herbine International Academy includes the addition of five classrooms three of which IIA is already occupying by funding source general fund budget Financial impact expense $482 27 the 2025 2026 budget any comments so this um our current facility to agreement um actually doesn't include the three additional classrooms that we got right at the beginning of this uh that we negotiated in right at the beginning of this school year um as well as we're getting two the last two classrooms um that are still

117occupied by iusd so this current uh facilities use agreement for next year will basically give us um use of the entire facility which is very exciting um so now it will be just our IIA School nobody else's um and and it gives us those additional classrooms um one that we're going to license again for the after school Child Care Program and then it provides us with one additional classroom for our use the classrooms the two additional classrooms are actually very large classrooms um so we're likely going to put some of our Middle School classes um in there where they have a little bit of extra room a little bit larger classrooms a little bit of extra storage so um iusd was very prompt in in going through negotiations with us um and so it's nice

118that we're able to get this done um very early instead of you know so we can start our planning for next year like Grant said uh you know kind of planning our facilities and where our classrooms are going to be and everything for next year so thank iusd for uh for you know getting everything done getting through that that negotiating process and being willing um to really to accept our projected numbers without questioning them um and then provide us with the full facility now okay any questions or comments let my dream come true here no it's now IIA only it's I only okay it's recommended the board of directors approve action item f is there a motion yes Molly is there a second I second Lee will do roll call vote Molly yes yes yes

119Miller yes yes vot okay all right uh it passes moving on to the next item approve the board policy 6153 School sponsored trips it's recommended board policy outlines a policies and procedures regarding field trips elcap goal action goal 2.4 funding source not applicable budget Financial impact not applicable board policy requirement recommended for schools participating in off-campus field trips so this is just providing a policy to to you know codify our policies and procedures around off campus field trips I know I think our middle schoolers just got back to Disneyland so it's all walk in uh so you know just uh talking about how we handle Transportation parent pickup you know just all of those things just to make sure that everybody is on the same page and we have a a board policy regarding this

120half or off campus trips yeah I noticed that that depending on which teacher you talk to it's a little bit different right everybody else kind of a different so we want to make sure that everybody's on the same page um and that you know the board is aware of our procedures if anybody asks we can provide that policy it'll be posted online so everybody on the same page about field trips I make a motion we accept the school sponsor trip okay Molly would a roll call vote Molly yes fipe yes yes David yes yes thank you it passes uh moving on Executive director's report um yeah I talked a lot so I'll keep it brief but I just want to um say what a wonderful ex uh a wonderful oversight visit we had today um

121thank you to um Brett and Molly for being our board Representatives on that um the oversight committee had nothing but wonderful things to say about our school our staff our students all of the uh all the improvements that we continue to make uh you know year after year some of the people on the visiting committee have been here since the very beginning um and I've been coming to those oversight visits each time so it's nice to be able to get their feedback because they've been able to see that change and that growth uh that I has done over the the last uh the last couple of years so it was a wonderful visit Wonder wonderful to have somebody from the outside side affirm I think what we all know U about the school uh it's

122just great to to to hear other people brag about the school and how great everything is uh is going we'll receive the official report back from them in May um and so I'll uh share that with the board when we get that official report um but I know you two were on our our our deep brief at the end and it was uh just you know wonderful to hear all the great things that their team I had to say about our school um just you know keep keeping everything going and uh gr up we're almost at the end of second trimester so we're moving through the school year pretty fast and we're getting uh kind of ramping up testing um Miss Brown has been doing a lot of um a lot of training on our

123staff for all of the elpac testing we're going to start doing cast testing coming up here in this spring yay Raven and you even have you know it's gonna be super fun and then H actually this Friday we're gonna be doing gate testing uh for our first time for our um third and fourth grade students so um excited to start that and then um apple apple testing we're going to be going over that with parents so lot of Assessments coming up but um as always that really provides good data for us to be able to um continue to impr thank you very I know uh okay director's uh reports anybody my Dr K said um today it was just with oversight uh visit it was just you know outside people to praise our school or

124this IIA family just um we're just so proud so proud of the kids staff the teachers um a lot going on a lot of good news the the that the survey came out also gave us an idea everyone think about the school it's positive and um I feel like we're actually looking forward to the next year I know Tommy flies can't believe this it's planning for next year so but it's all good because we we're excited forward to we have a wonderful you know there's a lot of things implemented lately and you know updated the poliy there's just tons of so thank you for all the people that participate this words you know um there there's so much we're here just to enjoy and listen and and learning from each interiew so I appreciate the

125leadership Dr K and Bren and all the staff and um the teachers of parents for their support So yeah thank you me okay amazing ramond get up here and pick up that microphone right there see that microphone right there yeah pick up can you talk talk into it hello okay so where were you all day today Disneyland yeah interesting curriculum we have here at this school right you're at Disneyland all day right so I want to ask you what is the Chinese component for going to Disneyland what did you learn about Chinese at Disneyland exactly exactly okay so let me let me back up that wasn't the purpose of this trip right what was the purpose of this trip why did you guys go other than to have a good time with your friends well

126you went part of the what well one of the reasons was education because there was this imagination camp that we had to do eighth graders did physics you got to do yeah yeah that be yeah eighth graders did the physics Camp I my seventh grade did the imagination engineering camp and I don't remember what sixth grade did but that also provided us to learn a little bit of The Learning Experience on how Disneyland works and how they did it like engineering part and it's because yeah was what what was your favorite part of the whole thing yeah just old the rides my friends which which one hearts of the Caribbean and the Splash Mountain I see okay uh would you recommend it for the students next year oh yeah would you recommend it for 8th

127grade next year how about eighth grade eth grade next year like yeah us yeah you be eighth grade so that would be you yeah how about a trip to DC yes yes yes yes because we'll be learning about that next year about the history in eth grade yeah like about American history yeah so maybe like during the spring break or spring break usually spring break is a good trip time yeah interesting yeah I suggest you you depends on how our scores get the all that stuff the financial well there you go but yes I do hope that we can accomplish that yeah interesting well if you put the idea in the right Minds that could happen right okay all right thank you very much uh I just wanted to thank you Dr K because uh

128yeah there are things that we hear and see as parents or that we may see when we interact with the school their teachers um but also to hear from OCD about how positive around here and uh the word that I heard earlier today once again was family and uh really that starts at the top so thank you for helping to encourage that and uh helping to drive us forward keep us on track every year we do get that so thank you keep getting better that programs continue that yeah I think that's a good way Miller did you have H any comments of course imagine a that can be our future for Full Experience to see the see the great those are the things that for what they are learning experience I thank you Amy you

129are ahead of a game just making all this and also I thank you the holisticly developed yeah is you and then we I congratulate you and also thank you all the board members and thank you for all the staff keeping the school safe steady also making a place is a fun to start uh to to the fun to be together and really like to thank you know say my thanks PTO you are school that you know always stand behind supporting and helping so making the school plan you know a safe place so I really enjoy listen to and the only regret is is always try to be there and I couldn't make it and I hope that you know I will see you thanks Miller I appreciate your comments okay moving on to community input

130on non-ag agendized items the public may make public comments do we have any public comments we do not uh but I wanted to add one thing that we forgot um next board or the April board meeting um we may I was going to see if um we could switch the date to the 25th yes um would everybody be it's not on the agenda but it's just a date change so um is everybody okay with changing the April meeting to the 29th from the 22nd since it's listed down here I just want to make sure yeah okay so we have a the April the April board meeting will be April 29th instead of April 22nd okay uh and no public comments no uh so moving to the next item adjournments recommend the board adjourn the regular

131board regular meeting of the Irvine International Academy board of directors today February 25th 2025 is there a motion all motion is there a second second yeah Miller in there would you Rollo Molly yes yes I'm a yes David I'm a yes thank you it out meeting adjourned at 9:02 pm thank you for sitting in the work eting