001right we call the special board meeting on March 14th to order at 1:30 PM roll call Mr Reas here Mrs Rudy here Mrs Gonzalez here Mr Walk is absent and myself Mr cor is here uh flag please stand ready again flag United States America IEM see approval of agenda I got a motion to approve the agenda as listed I make a motion I second thank you Mr Gonzalez m Rudy M RIS yeah m Rudy hi Miss Gonzalez hi Mr Walk is absent m c votes yes 4 Z Item D Public Communication and members of the public May address the board on items not on the agenda speakers will be allowed three minutes unless the time limit is waved by majority of the board the board will allow comments by members of the public on an
002agenda item during consideration of the item uh the board May May limit the total time for public input on each item to 20 minutes with more consent the president may increase or decrease the time allowed for Public Presentation depending on the topic and the number of persons wishing to be heard president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add complaints against specific District employees should be resolved through the district's Personnel complaint procedure the right to address the board does not exempt the speaker from any potential liability of defamation the proceedings of the board are recorded and part of the public record at this time would anybody like to address the board all right see n uh
003item e action item approval of the toiling policy Mr Pro it any questions for Mr pu it yeah I just wanted to kind of point out that uh obviously the last board meeting we had the agenda set but um and we have one board member that said hey can we talk about this a little bit and I just wanted to kind of I guess compliment you guys on the way work that and make sure that uh every voice on the board was heard so I just want to say excellent job on that than working as a team but yet still able to voice how you thank you sir any questions homework but she was very um amenable making the changes so I appreciate it thank you a motion for action item number one approval of
004toiling policy can I get a motion and make a motion I'll second thank you Mr Sol Mr RIS Mr Ras hi Missy hi M Gonzalez hi Mr Walk is absent and Mr C VES I Z action item number two approval or High School stadium project bid from Westside Landscaping in concrete does anybody have any questions about the the bid that we received in the project what was the total bid amount I don't remember forid that 194,000 okay and it gets approved it'll be starting what Monday or somewh okay is it going to be like blocked off like so what what what will happen is it'll during during the day no one will be on the field except for the company they're going to get here actually early in the morning so that they can quit
005sooner so that the track is available to the track team in the afternoons so that that was that's really the the um the issue is during that construction time making sure that the track is still avilable and they working just what 8 to five yeah no no I was just just making sure there's no like iOS be a lot of traffic y between there so yeah they will start at 5:00 A.M and if needed we can close those Gates too we close m m gate and the or gate cor yeah there willon be traffic going through there limit the number of traffic now um maybe we can dummy lock one of the gates so that way they need to bring in tractors dump trucks for the mat gate okay I'll just communicate with the baseball
006there'll be a lot of the city League too because they practice there and there's game so I'll make sure that locked have to figure something out y we can do that they give us a tenative deadline or timeline for how long it'll be Matt ready it's interesting because in this project we've actually given them our timeline it's a priority in fact all the contractors that bided on this project we had a total of six they all agreed that they could complete the timeline we requested which is we'd like to get a second mowing no later than May 26th and that's because we set up for our YOLO promotion uh on the 27th they come over rehearse and then of course the high school will follow that so they've all committed to that so Westside has
007also said the sooner they could start the better and so it's just dependent on your approval and contract signage and then we'll proceed and then like for today weather obviously what weather rain and forecas the way it works our standard contract with any construction project is for every day of rain they get three days of construction I don't quite anticipate there to be that many rain days between now and sod installation so keep in mind you ask a great question the project timeline isn't just having the saw down Ready to Mow and ready for us to impact on the 27th but there's also a 90-day maintenance period in this cont contract which means they will continue to to mow Edge fertilize uh the the new sod um well till the end of June and uh
008the anticipation of that is that if we could start now that that 90day period will go just to the end of June and then we'll take it over after that and get it ready for football season other questions no thank you all right thank you U Can I get a motion for item number two approval or High School stadium saw project bid from Westside Landscaping in concrete could I get a first I'll make that M thank you Mr second I second Mr Reas hi m Rudy hi Miss Gonzalez hi Mr Walk is absent and Mr K i is well 4 Z and with that we will Jing today's meeting at what time that say 13 13 138 being