001right call the September or special board meeting not September February 21st at 1:30 to order roll call Mr walk here miss gonzoles here Mr Rudy here Mr Ras here and Mr car myself is here 5 all present uh flag SL please stand for the pl ready begin to the flag of the United States of item C Public Communication members of the public May address the board on items not on the agenda speakers will be allowed three minutes unless the time limit is waved by majority of the board the board will allow comments by members of the public on an agenda item during consideration of the item the board May limit the total time for public input on each item to 20 minutes with board consent the president may increase or decrease the time allowed for
002Public Presentation depending on the topic and the number of persons wishing to be heard the president may take a poll of speakers forward against a particular issue and may ask that additional person speak only if they have something new to add complaints against specific District employees should be resolved through the district's Personnel complaint procedure the right to address the board does not exempt the speaker from any potential liability for defamation the proceedings of the board are recorded and are part of the public record at this time any members of the public wish to address the board please step forward to state your name at the podium all right seeing none uh item D Open Session uh part one we're going to be having a board facilities Workshop if Edward can go ahead and put it
003up on the board we'll get started afternoon members of the board um we are going to be walking through the process for setting priorities for the facility bond funds okay um there's no State funding apportionment similar to how we're funded for attendance for facilities the only state funding that's available is through Statewide bonds and local bonds so in November 2024 theate put a bond measure on the ballot for k14 and that that was under prop two that passed and in order to access those funds we have to have a facility master plan that was established within the last five years we do have that from 2023 so we'll kind of go through that as well the facility Master plans include collaboration with um the county of Santos and the City of Newman the planning departments
004to forecast housing unit constru construction and student generation so basically how many new homes are going to be built and how many students will be generated through those home builds so just a little bit of background in in November 2020 we passed measure X which was a little over $25 million and in November 2024 we passed measures s and measure t for a total of million so what the facility master plan consists of and I put a copy in your board backup it looks at our existing facilities and it looks at the enrollment projections based on the student generation it looks at cohort um cohort enrollment which means one grade level moving to the next grade level over a period of time and then we look at what our needs are going to be we
005know that eventually the um the Northwest project in Newman Will will be underway they've been saying five years for a really long time and whenever you ask them it's still five years it's been that way for the last 10 years so it's hard to project the need for a new school when when you have this kind of moving Target that's where that's where when we developed the master plan we look deeply into that we look at the county for Diablo Grande um me uh planning that happens up there we look at the fin financial analysis we look at what funds are available do we have bond funds do we have matching funds do we have is there a Statewide Bond are there different facility things happening what are our developer fees when we do have
006new home construction we do generate developer fees and that those are used for growth construction and then we look at the state school facility funding program and see what is available there now to access prop 2 we had to have one uh an updated facility master plan we typically do that about every five years we have one from 2023 so we're in good shape to start putting in applications so there were some facility needs outlined in the in the last update and we've already done several of those projects so part of that is a new school when the Northwest um project goes into development that there is a designated School site there we don't have the the need right now for a new school and until that really gets going we're going to have to
007see we had 104 homes built last year we have not seen any new um any increase in enrollment from that so I'm thinking that our generation rates may be change are probably are changing in California I've talked to a couple of other districts that have huge amounts of construction in their and their closing schools because they're their demographic has shifted so that'll be something in the next update that we really look closely at um we have some proposed site improvements and I've checked off the ones we've already done the new multi-purpose room and admin building is done the the renovation of the admin building to TK classroom that's done and you can see the next one on there there are some on there that we we will talk about today and some that we're not
008really going to talk a whole lot about we've ALS Al done the oron Bol and Tennis complex so that's done so the the Bon Runner elementary school replacement of the eight existing Portables we'll talk more in depth about that in a few minutes and then the Bonita and hunt modernization those are on there because with your facilities and how old they are the state comes in and determines a level of eligibility for modernization and new construction funding and there's a formula that they use and we have some eligibility for Bonita and for hunt to do some modernizations it's not a lot but if we decide that there is something that needs to be done we can do that right now we're doing the the restroom building at Hunt I don't think it's eligible for funding
009because it's not classroom space and then we're looking at eventually we may need an additional classroom for TK at Bonita if if Diablo Grande starts building again they've stopped for it's probably been five years at least since they built anything new there we're not we are getting students from there but we're not getting an increase year to year and then we did the new classroom building at YOLO I should have checked that one off because we have that one already so we've been looking at this master plan and we have picked off some of the some of the projects already and we will talk more about a couple of them so measure s was one of the measures we did too they had a little bit different language but what they allow for for actual
010projects is exactly the same so Dale Scott's going to will be presenting on the March 10th and he'll talk about when we can issue bonds and what how much we can access and when we can access it so we can make decisions about timing of projects so this is the list for measure s it's more about vocational and career and special ed classrooms and and reducing overcrowding we're not overcrowded at the moment we may be at some point in the future so measure te is more about maintenance and and really looking at the age of some of our facilities and this is where we pull out the eight classrooms that at Bon rener um and looking at some of the facilities at the high school and looking at shade structures things things like that that
011we will talk about but as far as the actual project list this is from the resolution that went before the board before we put the bonds on the on the election and all of this information is the same for both measure s and measure T So measure measure s& has a total of 57 million and with measure X funds we have about $5 million remaining and I'll go through that in a moment so once we're once we go in and start talking about different projects I'll have Edward leave this this slide up so that we can refer back to it to make sure it meets the language and and the measure So currently uh measure X was a little over 25 million we issued Bond anticipation notes it's um in the amount of just under
01215 million we also um issued last spring another five million and so that was just under $20 million and we've spent $19.6 million on the pool and tennis courts the Von rer multi-use room and the modernization and the hunt restroom so we still have $5 million of measurex funds we haven't issued yet that's still available to us at some point in the future but what we have now in cash that we can do projects with over the summer without issuing anything else we have about $287,000 available to us right now and that's it's not a lot but it it may be enough to pick off some of the smaller things that we that we'll be talking about yes that's what we'll talk about in March with do Scott because he looks at the market he
013looks at our bonding capacity and and he'll look at also the market as far as when's an optimal time so that we're not paying um interest and there's when you go out put a bond on the market you're looking at what else is selling that week the last when we did bonds last year we happened to sell the same week that the state did a huge issuance and put a ton of bonds on the market and we were really really lucky with the timing of our placement so there is a lot that goes into it and know he'll be talking about that because we also have to we also have to sell enough to pay off the the bond anti anticipation notes that has to be paid back so they will issue enough to cover
014that and get the five million out as well the band has to be paid paid off in 25 I'm not sure what the call date is but we've we've been watching that as well is the the the money coming for measure X do we is there any type of timeline that we have to use that by or use it by does it like expire no we can just take it at any time yeah okay as long as it's not issued the taxpayers aren't paying it back so they're not being charged for it so we have identified some projects over the past year or so um we are doing a large lighting project across the district part of it is with every facility in the district except for Bonita goes through P Genie and we're paying
015so that it's financed through the on the bill so what we what we pay right now is what we will pay until we get our return on investment back what the difference in cost savings will go to the vendor to pay off their portion Bonita doesn't is not subject to that because they're powered by tid so what we would like to do is a project during the summer it's and I have the numbers in in the slides to talk about redoing upgrading all of the LED lighting and the outdoor lighting as well and we will see immediate cost savings on our Energy bill as soon as that light that project's completed so it will still take about six and a half years or so to recoup that but we will be able to see those
016savings immediately we're looking at tk5 shade structures we've been we've had several requested and there are some issues with with those at each site are one of the plans that we have up is for a wrestling restroom facility at the stadium and to redo the the locker relocate the locker rooms that's part of a whole project we're looking at Von rener phase two or um an all- weather track would be nice at the and to redo the sod also at the at the high school and add soccer fields there's also a need to redo the shop at the high school and I know YOLO would like a CTE facility as well so the Bonita LED lighting upgrade is going to cost about $71 ,000 it will immediately increase the Energy Efficiency at the site and
017it will go hand inand with the the gei project which will be going across the district I think believe starting in um April so this could start in June or July because we do have the funding the return on investment is about six and a half years until it would be pay for itself back but these lights would last what's the 25 years that's what they about yeah about 25 years before we'd have to look at this again Bond Runner Phase 2 so we have done on the left the picture is right now as the campus stands right now we have the new admin building and we we have done the TK Wing made the offices into TK classrooms and what the next phas is if you can see the building on the left you
018see an eight classroom building that's existing I wish this had a pointer right under that there's two rows of Portables oh okay okay so 15 through 2 15 through 22 which is the first two rows of Portables those have not been used I don't even remember how long ago it's how long it's been since they've been used they're they're not inhabitable they're used for storage and the plan is to remove those and put an eight classroom building like you see on the right hand side that's all we need for right now that that adds eight more classrooms to Von Runner eventually we'd like to we may get to the point where we take out the remaining Portables and add two more classroom buildings in the lower leftand corner but we're not there yet adding that
019one classroom building will get us through for quite a long time we need we' also like to move the track and then purchase some new um playground equipment with a shade structure for be because of the age of the playground structure it's not it's time so we can wrap all of that now part of the old cafeteria Ed um Edward can you point at the old cafeteria please that's okay so right there the back part of that that looks kind of separate is a warehouse that the state architect is not aware that it's there it didn't go through plans it's just it's kind of like a metal shed that may have to come down we're already planning for if that has to come down we have a contingency plan that is our Central Kitchen and
020we can move we can move the facility inside the old cafeteria that will work so we would plan for that in this project as well so the cost projection what for for this is about a $10 million project and when you look at a an eight classroom building that's really what you're looking at now you we did to give a little bit of perspective we built the YOLO 8 classroom building during covid for three and a half now it's 10 this but this also has I think a little bit more asphalt work and than that did but um things have skyrocketed so we are looking at probably about 10 million for that the the demo in there too do you want to speak to that do you want to speak to that project uh yes
021the demo of the eight existing Portables and the asphalt uh replacement that's all included thanks sir so we're looking also at shade structures so we got some estimated costs um the because they're more than 8 feet tall they need to go through the Department of State architecture and then so we we did at Von rener it's not really for the playground there's a they have an outdoor classroom area toward the back of the campus and what they were looking at was a this is a cost for a shade structure that probably wouldn't work very well because of the of the size of the space so what we're going to we're going to go back and look for some umbrellas that can be mounted into the ground and would still meet the DSA requirements and hopefully
022come in um more reasonably than that what we're looking at at Hunt is two shade structures one for the kindergarten playground one for the um Elementary playground and so that's why the cost is that's for two structures and that just to to cover the playground equipment at barington this cost is for covering a cover on the asphalt they do they requested this and this is something we need to speak to because we need to look at Equity right now Von rener doesn't have a shade structure hunt doesn't have a shade structure at all um barrington's playground structures are covered so we need to make sure do we want to make sure that everything is covered before we start covering asphalt Bonita we didn't include because it's it's very well shaded there are some really large
023mature trees out there so that's um Sun hitting the playground is not an issue there so the S the stadium resting the stadium we had an old quote from from last summer I think that was about $200,000 it needs three months of total nonuse to establish and so we would have to Pro we would have to go to competitive bid so there is that timeline and we would have to start probably the day after graduation in order for it to be ready for school to begin um lighting at the baseball field was asked to be considered so I had Jonathan do some some investigation of what this would go into and this is looking at about a million dollars do do you want to talk a little bit about what all that covers that encom
024this so so the um the project right now we do not have any underground infrastructure or uh poles that we can reuse we have above ground um electrical lines and we have very old wood poles so uh we have to this bring electric from the switch gear that we just installed at the pool house and bring electric across to all the fields and U put metal poles in so this is um about half the cost is the actual lighting and about half the cost is the work to get all the underground infrastructure out to the poles to cover both the baseball field the softball field and the varsity field correct yes all three on the plans for currently on the High School site map we have an OS restroom Stadium facility um so that is
025under the football field there's a little purple building that is the there's kind of a small rectangle that's the restroom and then the other is is the wrestling facility right U west of the of the pool they could possibly be combined into the same structure to save on some costs we don't really have an estimate do we for this what we would like to do is relocate the current locker rooms because the we're probably goingon to have to take the Breezeway um because that's not a DSA facility we relocate all the new lockers that we just put in last year to this new facility we'd use the old locker rooms for the weight room because we wouldn't need the plumbing in there and then we do additional the addition of soccer in the track and
026field area which is on the field west of west of the campus and then in all weather track we don't H really have an estimate on this I know you've done a couple of projects that were about two and a half million I think north of that yeah um yeah more like uh four to five million keeps going but that's that's to include all the other portions Ju Just Not the running track it's the the the High Vol or the high jump area all the track and field events area that needed right it's not just a running portion correct yeah yeah three three and a half million construction cost is about as cheap as you can get a track depending on what options you're using and whether not Jeff shop put you know and if
027you do the multiple colors there's a lot of different options so three and a half million is as cheap as you can possibly do it and most of them are going to be four to five so looking at options for the or Simba shop and Jonathan has walked that recently as well the shop that we have now was built in 1966 um it would be more cost effective probably to repurpose that building and build a new shop than would to try and modernize what we what we have not to say that we would tear down what we have we would re we could repurpose it into something else we were looking at possibly possibly in out by the farm I'm not sure exactly what we were talking about Justin exactly where just basically kind by
028the walk the walkway out because the ACT Department right now is in the J building which is the building closest to the parking lot um it would be good to have the shop out there as well and then it's in close proximity to the farm and and we do not have a yes because it's classrooms right that would qualify for new conru because the cost of demolition would be or renovating that building would be more so it qualif into that for prop to correct yeah well it's new construction so issues we were talking about what are the issues with the with the shop and we had a whole long list um there's there have been some modifications to the building that would have to either be taken out or corrected um there's a multi-level storage
029in the storage room that would have to be taken out um there would have to be a shower facility for safety um the there's a a paint booth and a powder coating Booth those are not approved but we could get them probably get them wrapped into the new project um or at least set up in a different part of the campus where we could do the proper sprinkling um I'm there's probably asbest in the ceiling that would have to be um once you start to open it you have to aate it and then the modern this modernization would trigger a fire alarm upgrade for the campus not just for this building but okay for the can you talk about that a little bit sure so um if you're if you're only working on this building
030you would technically only have to upgrade the fire alarm for for this building the challenge we have with the fire alarm on the whole campus is that it's the end of his life and we're having a lot of trouble getting parts for it so pretty much anything anything thing we do on the high school campus is going to require a fire alarm upgrade for the whole campus so that that's something that if you're going to do any work there it needs to be part of it whether it's separate or combined and we have an estimate for redoing the the fire alarms at the high school the whole system is about 1.3 million so a YOLO CTE facility right now we've kind of got a makeshift shop going on the side of the gym it's not
031ideal um we do have room for two more classroom buildings we the one um on the left was completed during covid then there's room for two more because originally the site plan had them oriented the other way like the front of the school and we by tilting of 90 degrees we were able to add three room for three buildings rather than just two so there is room on the site there has not been a lot of discussion but I thought since we're we're doing this and um the shop teacher has repeatedly asked for a building and you know keeps throwing out some options for us um I wanted to bring that to your attention as well but that again that would be another classroom building not just a shop that would be probably the the
032smaller of the two we could do a six classroom building because that's really what the need is right now and part of that be the shop so concerns we need to be aware of is just is timing of projects as far as the approval process the the having the funding lined up Matt Matt is our project manager managing multiple large scale Pro projects at the same time and um just making sure that we have all the funding to go forward as we need we don't want to be sitting on large amounts of bond funds we want to have it staggered when that we have the money when we're ready for it so now we um we can go into the discussion of if you have questions about any of the projects we talked about if
033you have other ideas for projects that you want us to look at Nancy has a n has a board that she can put up that'll basically mirror the um the posters that are on the wall so what we' like to do is we're going to give you guys each some Post-it notes one through nine and this is just to get the discussion started just because we put the posted up notes up up then it'll come back to the discuss discussion you might um have a certain one as your number two but after your discussion then you kind of reprioritize so just because you put it up there doesn't mean that's what we're locked into really what you're giving us as Direction on prioritizing these projects so um each one of you are going to have
034a one through nine there's also an what one through eight but there is a ninth one which means other in case there's something that maybe we don't have on here that you're like hey what about this and you can put write that on a blank one and then put it up there and make that part of the discussion as well so everybody ready or do you have questions for the presentation questions I had I you got them so you'll be getting your Post-it notes anybody else have any questions okay you posting in my notes Mr Ro do you have any questions no can you put slide six up on the screen please slide six please oh I can go back to it we didn't have a lot of open space but there's one over here
035sh we have to get up going to go to that corner one over there stay over there we also have pictures of the site maps on the wall I know you guys just like [Music] sh it does wear hats Close Our Eyes instead of watch I paid attention to what color [Music] okay and don't forget there's Mone there is money right now to do the small project at Bonita this summer with the other one that's already going to be happening the other ones are going to take a little bit more time in terms of planning and and getting getting funding for those oh gosh just take AE this all time not spending money though it's like Monopoly it's like fake money right yeah right now I think I did I might have no I did
036I don't know I lost track after four yeah I didn't mean to do that probably by me did you do have the same color or no no oh that's why oh mine's like light orange I might have did it twice no because there's three or on that one I might have went I don't I had two left no oh list add this up we're in trouble we're in trouble texting it's like it's like golf rules right yeah it's like R right lower the better the number you want over there is that what you want you want me to bring it it this is actually fun too never no I signed up yeah e okay so what we've done is we basically ranked it from the lowest number to the highest number again this doesn't mean
037this is your final uh decision on priorities but it is hopefully to get the discussion going on um if you truly want this one to be first that second third fourth on down to 8 so if you like the order don't like the order um things you want us to keep in mind or consider as we go all right so uh Ju Just My my opinion is um we do have uh 200 let me see my notes here real quick measurex money we have $287,000 left um the way I see it is we could probably start the um football field project right now uh to and then knock out the Bonita lights a little bit early um and then as we get the new um the measure uh S&T funds uh we could start um
038doing some of the other projects um I I looked at the impact of the most students that use the facilities not just one area um and if you look at the number of kids that like the reason why why I ranked um the fields and the lights and stuff over versus Von rener um is because we don't have that money yet and that's a tremendous amount of money but we do have the money that we could do uh do those projects first and when you think about all the student athletes that use our facilities to to incorporate all the different sports and activities between football girls flag football um uh boys and girls soccer uh flag football not to include all the PE classes um uh the practice facility for the for football field uh
039or the baseball field that football uses currently and then um all the youth uh programs that use our facilities as well as well um you're you're looking at over a thousand a thousand student athletes or kids that use those fields at minimum probably more um so that's why I had those R I personally rank them over uh Von rener um even though Von rener is still like the number one priority on all these things we just don't have that money yet for that um and that's going to be a huge project versus these other projects that we can get done um in a few months um I don't I don't think we're in the need of another multi-purpose room a wrestling room you know that type of building yet because we're talking about a very
040limited number of students that are going to be doing that and the way I look at it is I'm trying to reach as many kids and student athletes or uh kids at our schools that we could possibly get to right so it is a tough decision that's just my opinion um do I think we do we need all these things absolutely we do need all these things but um we'll get there eventually um there is a couple other things that I uh uh I seen um I already told uh Mr Vargas that uh our baseball shed like we can literally see the sky when we look inside of it um it leaks pretty bad so we're going to add that to the list as well um and then anytime we could do the lights and
041save money um like especially for the Bonita project I mean we should we should jump on that if the very first thing um and not just wait because those project cost go up right so um and then um the shade structures that's pretty minimal cost um we'll work that in based on availability and stuff of our phones um and then the shop that that's going to be another huge project um I think we need to uh have you know let Matt and his team um you know come up with a a good game plan of you know putting all that together um and then what else uh that was it right um that's all I had uh comments wise um the the track and the the the all weather purpose material that we're going to
042be going to I think that's a huge safety concern um I actually looked around the high school today when I was there for the career Expo um there's like a lot of uh uneven ground Pooles like step UPS concrete steps um that could potentially get us in a little bit of trouble if somebody does have an accident fall slips whatever right so um any any type we can you know do safety wise um you know we need to address that as as timely fashion um and then the varsity uh lights softball um the and the the the the sports complex I call it um that that's well overdue that should have been done a long time ago uh but we'll work on that and and see if we can't fund that too pretty quickly so
043that's all ahead um anybody else want to go second or did I steal everyone's Thunder again yeah anybody that uh that m x money you said 5 million right right that can go to any of these any of these projects is in your board backup so we can look at that too and once we really start getting into the project we can make sure that we're using the correct funding yeah for each one of course I one own has been since I've been on the board since day one so I told Mr posy I tell Mr Co when I go to R owner like this is unsafe like it's bad so like Mr Paul said we don't have the money yet I don't know when we get it but that should be number one like
044you know but I if we have the money to to do the lights do the Fields like start tomorrow and get it done for graduate before graduation let's do it if we can get it done let's get it done if we have the money to do it now I I agree with both of you I think it makes the most sense to start with the projects that we have money for right now that we can get started immediately obviously I think we all agree that Bond Runner is it needs to be fixed um but we obviously don't have all of the need to start and finish that project immediately so logistically and financially speaking it makes sense to start with like Bonita for example that we already know what it costs and that we have
045the money for any other questions comments ideas how long would it take to get all the measured fund well that's what we'll talk about March 10th when Del Scot comes out because there's you can't issue all of it at once because of the tax limits so he has it me he has it worked out where he can see the timing when some old ones fall off and then we can issue new ones so he'll have a much better idea of that when he comes on March 10th so previous one that you guys had what was the time for those well we did so we passed measure X and 2020 in November we did I want to say 2022 we had a need we we issued a good size amount then and then we knew we
046were going to be a little bit short between the pool and bond riter so we issued another five last spring so once we know what the need is we figure out where we can place it we don't want to have it too early but we don't want to we want to make sure that we have it when we need it we will have to do something soon though to for the payoff for the anticipation notes that we took out so that will wrap up probably will'll pull out the last five million of the measurex money for that what is the estimated timeline of the uh the lighting project that would Encompass all the sports fields at the high school just rough estimate I mean I'm not going to hold you to it um for the
047the up for the LI baseball fields and the softball fields we would need a couple months to get it together and get it through the state and then we would have to bid it um I don't know what the order time is on lights my guess is it's probably at least three months okay so um at at this at this point you would probably be looking at some time in the fall for that to be operational at the earliest perfect so just to kind of summarize what I heard from you guys is that you would like to start with that Bonita project and also do uh looking at the athletic fields at oron but meaning and again I just want to make sure that I understand this talking about the sod on the football soccer
048field right correct in the stadium okay and then as and then obviously Von rener Phase 2 is the number one priority but that's when the funds are available to be able to start that and I think Matt if I remember talking to you we can't really start that at minimum until next summer I mean that would be as soon as we can start there is the potential to to start uh just kind of like what we're doing with the LED lighting upgrade in the stadium we're actually having that start in April so that those new lights will shine bright on our promotion ceremony and graduation um as far as the turf you know 90 days is kind of a standard before we get back on the field we want to make sure would root in
049um it would be pretty tight to push it because we would have to wait till right after graduation so if we looked at a June 1 start I I still think we're looking at the end of August before we can use the field and what's tough is you have football that you know they have their seven on seven and a few other activities in August so we'll just have to work with Mr labno to see if that's potentially Pro uh problematic I guess I guess what I was asking is for the phase two of Von rener that's not even a likelihood until next summer as far as the demolition correct I think so because of the process we okay I just want to make sure that they kind of understood what the timeline would be
050if we could start it yeah there is so the larger projects that are U costing more money like the the Von runer project um we have at least a year to get approval through the state before we can even go out to bid um so next summer would be as soon as that project would actually start some of the smaller projects that were mentioned like the TK shade structures those things can happen in in two to 3 months um because they don't require the same approval process they still have to be approved but it's a different process so the lights the shade structures um the fields some of those have a much shorter duration as far as planning how much planning time we need before we can hit construction and one one last question Matt
051what what would the bid process look like for the sod for the field for the sod we have to get a spec sheet together of what they'd be bidding on basically any irrigation improvements grading and then of course dropping the new sod and a maintenance period of 90 days so it's it's just as soon as we can get some specs together going out to a public bit and and just making sure we can keep that window with all the Athletics that we have going on on the field how many days till graduation we have what's tough we have H track uh on the field right now or on you know on the field on the track so the lighting we believe we can do that during the school day um work with the PE departments
052they're only going to work on one pole at a time don't see an issue there the turf is just one of those we want to make sure we plan it right so we get the full you know root rooting in I'd hate to turn over a brand new turf field and then within a few uses it gets torn up and that that's what I've seen happen when it doesn't get the gestation period all right unless somebody has anything else I think the mean Jour correct anybody have any last comments you think of all right we needs to turn