001e the website [Music] hole make the button is it supposed to be storming tomorrow yeah morning that's what I back it up how's this okay I also am the diaphragm speaker so can you hear me now I used to get in trouble yeah yours really good and middle and Junior High because I was so loud and um and um and I was saying something to my choir instructor he says that's because you talk from your diaphragm I said I said can you write a note to my math teacher it's not my fault it's just how I talk might check one two yeah there you go here pledge of alance aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and
002justice for all rep close session agenda it um the only thing to report out is that um the board unanimous unanimously approved the Personnel report public inut correspondence there is no correspondence to report 4.2 public comment this point in the agenda the board welcomes comments on matter District interest is there anybody out there that would like to make a public com yes sir all right moving on to approval of minutes I'll make a motion to approve the minutes I'll second any further discussion yes I would like on 6.1 where it says mayor winon I would like that to say more obey mayor winon because we don't have a mayor in when we think Mark's un official we have a couple unofficial Mayors I have more Corrections halt over there on 7.4 there's one sentence that
003just reads odd to me it has two knots in it that makes it C so one of those KN needs to come out I don't which one it's we do not believe there will not be that's it staff recommends approval of the minutes would be Corrections articulated by President I'll make a motion to approve the minutes you already did we just said that you she made changes but he move to approve them minut asked to change them so okay so as I was saying yeah I make a motion to approve the minutes as amended trusty Scher hi trusty P hi trusty CA hi trusty Ross hi trusty pass presentations ASB okay today we have two of our elementary Representatives that are presenting today we have Levi Jensen and we have Parker and tyion and they
004will be letting us know what's going on in our student body let me just double check on the volume usually I'm sure our YouTube viewers will make comments better for camera okay nice loud and proud hello I'm Levi and we are your fourth grade ASB Representatives exciting times in Elementary School Miss peple and the leadership class are hosting a fourth and fifth grade Speedway tournament at lunch Speedway is an indoor combo of soccer and football this week the pandas play the Bears and the winners will be playing the Rhinos Middle School is having fun at their own lunchtime ASB sponsored dodgeball tournaments as is busy for the next Hawaii theing taking place in April we are working on another car wash that will later our biggest the and and believe it or not elections for
005the 25 to 26 school year are on the horizon ASB is working hard to refine certain offices and gos so that we so that we may have an even more productive year we also just approved another ASB Retreat to start of the school year in August thank you for having us oh there might be questions hold on uh board members are there any questions for our fourth grade representative are you guys planning to speed away Jour I am yeah next year great and yes of course you can have pizza there is also treats over there make sure to ask your parents but before uh and thank you again that was really lovely and a great job um there is kind of a a small surprise for Levi so if Parker if you want to uh
006if your parents are okay with him grabbing some pizza okay um uh we give Awards is the board knows for um students who show exemplary um exemplary attributes of being a falcon which includes being safe responsible kind and respectful and Liz and I um acknowledge three middle school students day at middle school awards for that very those very uh characteristics and we have one Elementary student and uh Liz and I both agreed that Levi would be a wonderful selection for that um and so we want to give you the certificate and say thank you for being such an awesome Falcons I have a general what what grade do they start having well they're fourth grade Representatives what ASB what grade do they start having okay yeah thank you gentlemen thank you there is no report
007today there is there are I should say though I can't update um I was lucky enough to attend the PTA meeting uh on Tuesday um and they have released 10 more tickets they have uh initially sold out of their 125 tickets for the gala and they have 10 more tickets left um amazing live auction prizes which includes an Alaska fishing tour it doesn't include everything about that but a really cool part of the boat trip um they have um some stads in Portland on a um on a boat uh it's really cool uh they just have some unique and awesome um live auction items uh again all of the proceeds for that are looking at the lower field re uh renovation and play structure to fill the gap of funding um so they've done an
008excellent job and it's GNA be a great night it is Great Gatsby themed at Bor garage so uh we look forward to see anyone there and thanks to the PTA they've done an excellent job oh and it a eight person Chef dinner at their house with the wine maker pairing with it is another live option so really cool stuff it's gonna be a great time 7.1 board member reports I only have one thing to report it went to the county dinner in slow last week um I went to the county dinner as well um and then um I went to the elcap meeting and we went over at the elcap meeting what we'll be going over today um and then later on that day I uh when Jen and um the rest of the administrative
009staff were meeting with the contractors regarding the new play structure I went there went to that and I'm glad I did because you know I was really feeling strongly about not having it placed the place structure placed where it is currently but once we got down there and we were talking about the placement not where it is and it is obvious that um that the exist existing location for the play Str the play structure is now is the best choice um for Ada reasons and also for drainage reasons and if we were to move it to where the um uh baseball field is there would have to be a lot of dirt work done and retaining walls built and I know we've been through all that before previously and so we don't want to go
010back there um and then I went to the safety committee meeting and came and what looked at all the science projects um and boy I was really Blown Away by what those third and fourth graders were doing for their science projects it was was a good day it was a really good day yeah it was impressive I've been gone a lot I don't really have anything um I went to the CCAC meeting um and it was just about the election so they had election last night oh yeah so I don't know when they released the do you know Pete no I forgot to go vote I saw Pete there voting that's why I asked um the award ceremony today like it's just just amazing to see how many of the students are on academic honors
011and just really striving and doing well and see like the camaraderie you could feel like even if the kids didn't get a war they were cheering on and really lifting their other friends up so knew it to din to I did go to and you were a science fair judge and it was I'm like did I already sh about that but I think I talked about it at the CCAC meeting yeah yeah the science fair was awesome it was very tough judging and like that was that was the hard part um but having all the kids articulate their project and what they learn was it was great congratulations 72 superintend report one of the things I wanted to if actually not I'm going to be projected but one of the things I wanted to tell
012you guys about is that we did have open gym the first one we had 12 people to attend I was a mixture of adults and current students with their parents because that is a requirement is not open babysitting it's open gym um and it was great uh I was the person who M it CH and I talked about this that we we met um and unfortunately it was just a a lot of conflict for people and so there was no one left for open gym with me but that was fine I uh practiced my uh jump shot shot a little bit it was just f um so we are having open gym again tomorrow which is the 13th and then two weeks from that so it's every thir every other Thursday um basically through the
013month of April although we're not doing it during spring break so uh I do believe there will be even more people at open gym uh when I go down I try to go down twice a week to talk to community members at the coffee shop and the last time I went they were like trying to get teams and people and um so it should be great uh it was a a really nice night I have to tell you um even for like the elongation of the day it was a nice time to spent with community members we do have um two staff members who tentatively are going to be open Manning open gym tomorrow so keep our fingers crossed so that would be great I look I look forward to it um the playground is
014ordered um so we have opened the purchase order we processed the purchase order for the equipment to be made uh We've approved the color scheme which is the ones that you guys have seen along the way that blues and greens and all of that and we are moving in that direction so we are still looking at the end of June as a ribbon cutting uh installation time right um other things uh that I've happened we did have this celebration of read Across America and that is the birthday annual celebration of Dr Seuss that was last Friday so we had guest readers I was able to read in all but one of the ele classrooms which was uh just because of scheduling um which was really fun and the kids were engaged and interested and um
015it's really about the celebration of literacy and trying to get more people excited about being readers because if you're an out of reader you can be a great writer um and it just adds to this Fuel and ofing capacity and development really for young children um we also finished our second round of data Dives and that's where um Miss Jensen who was just here myself and the the Lobo so we look kid by kid every single student um in their uh map growth which is a measure of achievement and progress and then we help with teachers looking at plans and uh you know trends that you're seeing within it and focus areas and all of that so um overall it was an excellent data dive I will say uh kindergarten was pretty amazing um they
016do percentile scores of students achievement which is a comparison score right so if you're at the 50th percentile likely out of 100 Kids 49 would score higher 49 was so lower lower in our Kinder CL in our Kinder class the lowest percentile score of reading was the 62 percentile wow I she's I mean you all know Miss Montgomery is amazing at what she does as an educator but I mean it was just and it wasn't like the kids came in in that way I mean completely shifted this bell curve of achievement we saw a a shift in a b curve like that also in second grade with sporton where she had a really normal Vel curve where the vast majority performed in that 37th just 63rd percentile that average range and now you see a
017complete shift where the mean score of hers is more the 67 percentile no one in the two lower bands I I mean it's it's great it just re invigorates that idea that teachers absolutely matter they impact learning motivation uh especially in partnership with family so it was it's great to do and I it's one of my favorite Parts is even though it's very time consuming Mary's like are you done I'm like because it's every single child and then I then I try to do like a bigger picture and say like what's our takeaways and um just so that because we're unique in having one teacher per grade level you don't have as many thinking Partners as you would in a big school like a whole department um so I like to play that role also
018as uh hey did we think of this hey did you see this this is awesome look at this and um have that engaging conversation with our teachers they've been great really great about it okay last thing the kiddo's address was um which was great our spring musical is coming up and the cool part about the spring musical is um it's Al in Wonderland which is always fun but the cool part is is that every class um from from first grade up has a role in it if they choose to and then music and drama have been practicing that number for them to perform so it is really truly a full School event um I on any day if it's been a frustrating or very busy day you'll find me at 2:30 in the gym watching
019the drama class because it is definitely my happy place because I just see these kids shining like the stars they are which is awesome you know I will say one more thing we did start something new um because I Am A literacy Pusher um I was meeting with the librarian Miss poun and the county office consultant who was like the head librarian for the county and we were just brainstorming about how do we get people intrigued about um reading and reinvigorated because like the kids who love to read are the kids who love to read like how do we spread that inat infatuation about reading and so we started What's called the Falcon favorites it's much like if you went to a local book store and they have like the staff recommendations so that's what
020you kind of see behind me or on the screen now is that children now meet with Miss coun and say hey this is a book I would love to share with somebody and here's why I like it and here's what I recommend about it so we have now in only a week had um six students volunteer that are now these are coming out on the bookshelves and they kind of so you know someone's like I don't know what to read they can go oh you know like in this case be like this um maybe I'd like that or whatever it maybe so we're trying to spread that enthusiasm and love for reading oh great we unless there's something that needs okay oh you know what I'm still on the superintendent report and look at that
021there's key dates coming up um PTA also wants to acknowledge that um they are doing a community event which is going to be awesome it is the week before the Saturday before Easter so the Saturday before Easter is but the 19th so that would be the 12 12th okay if not it's the week before the Saturday uh before a week before Easter they are doing they are sponsoring an awesome egg hunt down in our lower field uh they are going to have possibly some really cool food trucks for people um a really nice Community event music egg hunt uh maybe as we're solidifying some of the details pictures with uh Easter Bunny all that fun stuff and it's really just for the community and to give back so that would be great and more to
022come and they are I think looking for a Easter bunny helper I I know they keep trying to recruit de all right and that's it sounds more rabbit say all right Mi up 7.3 elcat okay kep sharing all right here we go um so fantastic news I not that we should be surprised because we truly have the most amazing parents um in a school community that I've ever worked with and I've been in public schools for 25 years and in additional five years in private um and our parents whenever ask they always step up they're they're supportive they're amazing um so we set a pretty goal in the l cap um one of the things I um have a hard time with is doing something because I just have to do it like so if
023I'm going to spend time crafting something I want it to be worth something and so the elap um the elap over the last few years here in cugus and the survey um is hasn't been really uh highly uh utilized as a resource I mean we do what every year as you should do and we talk about it but the numbers of parents input has been pretty low and so we set a lofty goal to have 75% of our parents participate in the lcap um it is a significant increase as last year um we had 35% of our parents participated the year before we had 15 and in years previous to that we it was even smaller 10 yeah total so um I think you guys probably know uh me by now I I driven I'm
024happy to say we hit 77% and 97 parents participate and 100% of our families with English language Learners participate in our survey so now as I present this information I can really feel assured to say this is how our families are feeling and it's representative um I have worked with my team you'll see them here you see Melanie and Liz and uh Mary and we um rewarded uh or not red but rewarded our parents on little occasions um when they they hit the next big Mark of participation it included uh we delivered Donuts to cars as they drop kiddos off or poppy drinks which is a natural soda drink uh or bubbly Waters um as we hit it just to say thank you for participating and helping us reach our goal um so really quickly
025here's the breakdown uh in front of you and you have it in your binder um you'll see that we got wonderful participation across the grade levels um including 100% participation in transitional Kinder so we've started those parents off right which is awesome at 98% participation in kindergarten and then the seventh grade class also came in big um with 19 out of their 22 seventh grade 25 25 okay 25 which is great and Middle School represent presentation of the parent survey had been really low in years past so we were super pumped on that um so that is lovely and we can kind of see some themes here that I think you're going to really find interesting and it will help us craft our next steps um one of the areas of big buckets is partnership
026and connection 90 almost 95% of parents feel informed about their classrooms uh their child's classrooms expectations that's huge that's all about te teacher expectations parents being connected to the classroom so that they can truly be a partner in the education and that percentage is so high um this is one of my favorites so Chris and Pete now um and so anyone listening or Jenny who's here um ever have an issue about uh me being your superintendent they were on the hiring panel um and for good and for bad huh but one of the areas that you guys had surveyed before was around the overall School communication and and the community feeling informed and the parents being formed this is the only measure of all the measures we took uh uh that was 100% there was
027one that there was one maybe it's not even the same parent but there seemed to be one parent who wasn't happy about a lot of things or just didn't agree with like are you informed no are you this no right there was that one out of 97 but in this one 100% of parents said they feel informed about their child's school that education and the activities and so um I felt really good about that because I've made it a huge goal to make sure people know what we're doing that we're informed about it that they can be connected um and it's and it's coming through yeah so that was great and uh conversely an area that doesn't is not as strong um and it's definitely a launching point for us to improve on is in
028the area of U behavioral issues restorative practices and interventions in the area of bullying you'll see that 59% of parents agree that we are doing a good job with that um and only 5% disagree but I'm going and you guys both say J 5% is not much because then you have 35% that are neutral I find that our families are amazingly supportive of our school and when someone says neutral they're not exactly happy uh and that's not all that's not all groups of of survey people but when I think of our families and and the way they were trending on this survey if they're saying neutral they're not exactly thrilled about it so this will be an area Focus where we are more timely with communication more proactive with the idea of behavior interventions um
029and really address that idea of uh clear and concise and um informative student discipline to the extent we can because it's an area of need uh but with that said even though we have that stat you'll notice the next one which says 98.9 so all that almost 100% um responded that Kuka school is a welcoming uh connected school with a climate and positive learning places so even though they know that hey this is an area we'd like you to work on is what they tell us right and I 100% accept that overall your this is is a great school and it's very kind and welcoming all right um that so the takeaway perception is that um majority of kiddos parents believe feel safe at our school um they do want us they have expressed concerns
030around how we handle behavior and trying to address more proactive way with that um and they would like parents communicated that they would like a timely manner in which regarding classroom concerns or any Behavior so that's with teachers that's with Administration just that quick timely I don't they don't want to hear about it a week from now and they prefer not to hear about it from the lens of their child and then have to kind of disag gravate the different information like they should hear it from an adult first which I think we can all upset right okay a couple other things um when looked at uh different areas that they find most important are parents say reading intervention small class size and a positive School culture so um which it's great because those are
031all things we want to continue with um suggestions so lots of comments and so I kind of took comments and captur them and organized them out they really want to see continued Visual and Performing Arts which is vaa but um there was some suggestions and uh just comments around is there a way to formalize that or have greater frequency so that it's you know like you uh have a sports team they meet three days a week There's consistency there's like growth there's a team all of that so is there a way to look at um Visual and Performing Arts having a little bit greater consistency than just a one time a week in Elementary class or the after school choir one day a week so we are more than open to look at that opportunity
032um and then they also had repeating terms or questions comments around Elementary gate gifted and talented programs so those are are some of our launching points but this is why we want surveys like this so that we can take R so what what's the next thing we need to do to serve our community um when you look at their prioritization there were seven areas for them to choose from the top three were student engagement School climate and student achievement in the order of student engagement being first the most important thing to our families is that their kiddo is engaged um and then of course that the climate's positive and then they're achieving but they all of course an interplay together um but that that's kind of an interesting stat and let's keep going because there's
033lots of lots of data here um I really like the center one here that 98.9 of parents report they're able to meet and discuss their child's academic Su success and progress that means our staff is available to them and is willing and able to meet with them whether that's in the email phone or in person that's that's huge and then um in the area of family engagement um we already talked about number one number two is that 98% of parents agree or are neutral around being asked around school policies meaning like hey did you ever were you ever asked about your input or asked um what you thought of things regarding the school obviously the survey does it but they did think that they were being involved and uh interesting side note 88% of our
034parents report that their child is parti ating in some type of extracurricular activity here again a huge wonderful um standard a scary thing that happens when you have a survey like this is um there's nowhere to go but down from a survey this High I'm like can we just stay the same next year because I mean they're pretty these are pretty extraordinary marks um which is great 91% of parents um agree that their child enjoys attending school and has a positive outlook I mean that's huge uh as an educational partner 71% of parents said they feel like an educational partner with 25% being neutral which is really one parent that said um they disagreed about being an educational partner um so felt really strongly about that and a couple other things um social emotional support
035or counseling 71% of parents reported um that the school has sufficient counseling 28% said not sure but that's also because you remember that we have TK and K and first grade and I think they're less in tune to that aspect this was a measure after our first year uh so this is my third year here that first year this was closer to that like 35% so we've had some really good growth here in their uh awareness of the services we have in the area of counseling almost 70% of parents report that the school is sufficient for transitional planning to high school that's also a really strong measure because again you have a lot of parents that aren't even in that mindset yet to talk about high school transition but I think through our communication and
036discussion they realize it's happening uh we do do individual parent and student meetings and do a four-year plan as a guide point for them to launch into High School whichever public high school they choose to go to and then last but not least 94% of parents report knowing how to get help if they need it that's a great meure so if they are struggling vast majority of them say they they feel like comfortable getting help here all right um we have like two more slides and the first one is around fostering a safe and welcoming connected climate in 2022 we were at 89% which is also incredibly High then we went to 95.5 last year and now we've grown to 98.9 so really CL and the nice part of this measure is so many more
037responses and with so many more responses you do kind of worry like we're not going to keep at that like 98% but we did not see that as a trend um which is great that more people then you get varying opinions all right I'm gonna go ahead and scroll through this one and just do this last Focus which is this is I thought interesting because it is a comparison of what staff the staff also takes the elf survey and the parents so in the area of student connection in your opinion does every child have a caring adult at Kuka School the staff said 89.7 so very high percentage parents said 98.9 it's interesting because I would think honestly that the staff would break that higher because I would say absolutely you know every single kiddo
038but um the both of them high but kind of an inverse than I would expected um suppored my student needs help how can they get academic or emotional support 100% of Staff agree that we have the resources and they know how to get help and very high percentage over 90 for parents I think this one's an interesting one which is have I been asked for my input in decision making or uh about decisions that impact the school and policies um this is a scary one obviously from me to ask people uh and staff 93% agreed and uh parents that was that 78 with like 20% that said neutral U or not sure and then remember we talked about the parent St uh the parents top priorities were engagement climate and achievement the same top three
039came up from our staff just in a different order so our staff said achievement School climate and then student engagement all three the top but just kind of interesting their lens on how to get to it or what's our goal um um but still great and I think that's that that is kind of what I can say like wearing both hats as a parent and an educator you know as a parent you're like I want them to be engaged and and feel safe and they're going to learn you know of course they're going to learn and then as a teacher you're like I need them to learn and I want them to feel safe and connected but so it's it is um so great though they have the same uh top priorities all right so
040our takeaways so in safety 98.9 % of our parents Express that they felt their child was safe at our school that's wonderful especially having a middle school too you would expect it more at an elementary but to have Middle School parents represented here and also feeling that way it's great and it's super important to us as a staff because we want you to feel that your child is safe with us it's one of the most important things we can do is keep your child safe and academics um we saw that there's great strength in our academics but that from our parents and even some of our staff um element El gate or gifted and talented needs to be explored and so it is already on the next Elementary cluster next week for us to look
041and see what that could look like um to help expand our really really top Learners and make sure they're engaged interested still um and then um in the area of discipline it's kind of going back to what we started with which is that the parents voiced a concern regarding unkind Behavior among students uh requesting increased proactive strategies and more consistent and timely consequences so that's something that not only did we talk about today at our staff meeting a really good discussion um Liz and I are going to revisit around our Behavior what's called your uh discipline Matrix and communication and how we kind of reset that stage um and what we need to do next in that area so that's our lcap survey awesome yeah it's that's amazing i' I've seen the low participation rates
042and so that's really amazing yeah did a great job thank you I really feel proud of that participation I just feel like our parents are truly partners with us and I'm just so lucky they make me so happy I mean I our kids make me thrilled and excited to come every day but to have this type of parent support it's it's unbelievable yeah you got a way to make us feel like obligated to keep the survey because I'm like really it's a great school do I need to do the surve well then the lovely part is that our parents also took the ownership so like our room moms were like can I send a text to all the parents we're gonna get that number so they bought into it too and so they were super
043helpful as well great and I didn't even get a donut or poppy oh man there's a pizza back there that wasn't the motivator 7.4 CF CD PL okay so for the sitting board members they're aware that uh last year was our first year in which we partnered with the cugas Education Foundation and our school district regarding um Community uh acknowledgement through a large plaque that's actually posted outside our multi-purpose room for people who either have served in the community directly impacting the school and or people who served as employees so every year we have a process we open it up for nominations they're advertised through our parents Square through Facebook through Instagram um through all of our service clubs so I sent out the the link for um CCAC the chamber rotary uh Lions Lian
044s um so we send it all out and then we take in nominations and then there's a committee that was of the formation of this approved by the board that's made up of CF members two and three staff members one of them being uh the superintendent and then a certificated or teacher or classified staff member and so we've done all this process and we have um 28 new people no I'm kidding a bigger plaque just joking we have amazing nominees um that that were confirmed by the committee we have six new people that will be honored um in April on April 16th prior to our open house and talent show um in this uh area outside our little Garden area right here we set up chairs and then we um celebrate them and unveil the
045flck um and they are the following so Dr all here uh jna Dawson and a lot of you guys know jna and her wonderful participation and support not only as a h volunteer here a employee here and then a tremendous Community member who continues to give donations and love to the school uh Hannah h and feel like I could go on and on and on and on but really a heart to Kuka school is both an employee and a tremendous Community member and supporter uh Jane rice who was a longtime teacher here um and co-founder peace day which is still what one of the wonderful celebrations that bring community and school together today and her partner uh and I just need like educational partner and also co-founder Peace Day Linda jel and they were both
046kind of nominated not together but um in celebration of their work and then continuing celebration of the community and School Sterling heck uh employee who worked for many many years here um in the district uh teacher administrator and uh did some some strong professional development with the staff and they felt strongly about that as well and last but not least uh least and none of these people have been notified yet so they will be notified tomorrow um so you sent a text to any of them who are still living um that that they uh do not know this yet um Lisa Shin who was a longtime science teacher here who also started uh the involvement and now we have the the Renaissance of the science fair uh waste uh is it wastebusters that it's called
047yeah okay um the gardens in which science now has fostered and worked on and kind of that learning by doing Cal Poly model that has been brought to our school so those were the um committee's uh accepted nominees and um was a a nice meeting we had Susan maias and uh Roberta held as the representatives um of CF meting so we'll see you at that celebration yeah great consent agenda I'll make a motion to approve the consent agenda trusty cust hi trusty Ross hi trusty friend trusty SCH motion passes 5 action section action session 9.1 review accept donation recommends approval of the cugas Education Foundation donation for $1,200 and it is for our Middle School plural design class it'll be the last six weeks of school they do projects in combination with Eric scoffield our
048art teacher and our very talented melan weay um and they will do the flowers for our volunteer tea they do a Mother's Day bouquet and they usually do like a senior um living type flower uh distribution so they learn about color design kind of the weight in which they do arrangements and it's great last year was our first time in uh people L it wonderful I move that we accept the donation from CF or was it ,200 yeah yes $1,200 oh second any further discussion trust ro hi trusty friend hi trusty Scher hi trusty F hi trusty hi pass .2 Transportation plan 2025 as part of annual requirements every year we bring a transportation plan um to our um board for approval it looks at how and uh who is able to take our transportation
049on a daily basis transportation is not a required service for school districts anymore and um we currently transport our students uh but it is not something that's required so at that time it's not something that is fully funded so in taking a transportation plan to a board you we are transparent in that we we recommend we continue to provide this service that we acknowledge that it is a general fund expenditure um to the budget um and that um that this is kind of our plan and that it helps students attend um I do want to say that uh if there is anyone online wanted to make comment on this um you able to drop comments into the comments because it is an open session for comments in person and online but staff does recommend approval
050there's not a significant difference in which you're seeing than we saw last year uh just a regular cost of gas increases um and just kind of Labor increases around the uh the maintenance around our our one bus Transportation all second any discussion a quick question how come it says we students we transort everybody based on what's called P1 so there's a state report and so yeah so then we bline from there and so that's of why so next year the number will be uh I would imagine greater as we're projecting that to be closer to like 185 and then we'll see as the the number ticks up throughout the year and you'll notice I have't projected for you uh behind me and then for the people online this is the reimbursement side of it so
051you'll see here that it's the total cost is roughly $70,000 we're expected to have about a 60% reimbursement which is that um about $24,000 contri which is I think more than acceptable looking at getting kids to school each day how how much is the bus utilized I mean how many how many students in roughly is it in [Music] there I was gonna say 40 is my best average but lately it's been between 45 and 50 especially in the morning there's tend to be even if one sibling gets bust and another one gets taken to school some kids just really the are quite a few yeah I'd say mid to upper 40s okay one sibl makes the bus yeah I wouldn't say I person to know about that Z recommends approval did we already you have
052a motion I'm sorry trusty trusty Scher hi trusty trusty iust approve fin rep what everybody's been waiting for the financial report let me go ahead and P up just so those at home can follow along we are definitely missing Rory tonight so if anyone's getting sick from my navigation of the screen I apologize at hel inance so here we go so we have the 2024 25 second inum um as a quick summary because I know you guys have become quick experts about this our budgetary cycle is that in uh June every year we propose a budget that comes to the board two times uh and hopefully is fast the second time in that budget uh we are projecting what we believe to be the funds in which we are getting often times we pass our
053budget before the state budget has been finalized and so there's a lot of hey this is what the trend is showing we're going to get and so in as that happens um we change over the fiscal year in July 1 uh we close out our books from the previous year and in September we do What's called the UN audited actuals that's where all of that budget kind of falls out that we didn't spend in certain accounts or hopefully not but possibly overspending another and then we have our bottom line number and um quickly there after a few months later we have the first interim that takes place which is the first third of the year and we look at where our expenditures have been and how if there's any shifts we need to make that
054we've learned about the budget um that maybe we couldn't have predicted back in June uh then we have What's called the second interum which is what we have today about 65% of the year is now taking place um where are we with our spending are we needing to stop spending in certain areas overspending in others um or we on track to have a solid uh healthy budget and then guess what we get to do it all again after the May revise which is when the governor does some adjusting around the predictions and the the uh revenues that they're going to a lot for public education then we create a budget again right so that's kind of our cycle um so what you have in front of you is a um a very thorough and wonderful
055uh second interum that was help supported of course and we have Jenny here our Fiscal Agent from the County Office of Education I will start with just the the natural uh inquiry which is we know last year our budget was tight we had um some very large expenditures that came out of some placements specialized placements for students and when we built our budget in June we had $300,000 of reductions that were uh put in our budget so that our Reserve lever level was appropriate that third year out so one of the major parts of this budgetary cycle is that you have current year the next year and the following year so there's a lot of things that happen within that but when you look at those three lines that you have the current year the
056following year and the the second year out I should say um you have your projected multi-year Reserve levels the Board of Education here in cugus has a board policy that says the reserve level needs to be 15% the reason it is so high and I say high because in districts that are um significantly larger the state Reserve is 3% in districts our size at the state level it's five but we have determined that 15% is a more comfortable level for us and that's because when you have a small budget as you would picture in a pond and you drop a rock in there or an expenditure those rings of that expenditure expenditure go very quickly all the way to the outside so the impact can be very large um by just one student placement or
057just one uh building that had a roof B in or whatever it may be that could occur end of the book first is that this year as we sit at second interim second interim today on March 12 is that right March 12th um our current year Reserve is 25.26042 so today what I'm going to do is tell you the story of how we got there and the things that we did to have this reserved the way it is currently what you're looking at does not have that $300,000 reduction of cuts um we made some adjustments like we've talked about around incumbrances so money that we pulled back in those next years and release some money so one of those is that um although we've had this huge spike in special education cost for this year
058um we're aware of due to the matriculation of students and them leaving our K8 system that we were able to release a significant amount of special education dollars um but still do a very conservative projection so that we have enough money you're saying this does not reflect that it the the we do we do not have $300,000 of cuts anymore um so we're not having to do that we've made these other adjustments instead of that okay yes instead of that but one of them was that encumbrance of $250,000 extra dollars in special ed the next two years out is now been pulled back into the general fund um another one um that we are able to look at is um being more creative with our um how we Bill our employees so the vast majority
059of our expenses are employees so we do receive state and some Federal grant money um and we are able to um use different funding sources to fund those so for example an employee who works in the after school program could have an expenditure for the Extended Learning Program so a great example is Miss Montgomery our kindergarten teacher she teaches kindergarten half the day and then does enrichment for kindergarten and TK students um for about an hour and a half each day so we are able to build her partially to that State dollars where before the general fund was just absorbing her entire cost so Jenny and I and Liz and Melanie really went through every single pot of money that we had to be um more I think strategic in how we fund people spending
060your most uh restrictive dollar first because those monies from state and federal governments are designed for a certain thing so those ones you want to make sure are aligned first for the general fund of course is for all expenditures for the school one thing I want to call attention to um and I'll pull it that right behind me is we continue to be um a basic Aid District or What's called the community funded District it means the vast majority of our funding comes from property tax this lovely graph here shows the importance of that because if we were to go to a basic state uh attendance funding that means the money's in which we would receive from uh uh local or state entities would Reduce by more than half so there are some districts that
061these lines have gotten very close to and that's because the state government has actually increased funding in um education especially if you have impoverished students or high need area students so this line of this Gap actually get very close in a district May then choose to go to a different funding model in our case it's nowhere close District change that or does the St they're able to all to change their funding model right yeah yeah yeah so we'll see but ours we that's not a road where I would be very shocked if we went down right let's not go down there we'll all be teaching four periods and there'll be nine grade levels in one classroom let's not no more one one school house but so that's important to note uh a couple other things
062that are important to know I I'm know it's here quickly oh let's see when the state talks about you'll see this more and more especially with the May Revis coming up in budgetary talks when they talk about Cola or the cost of living increases in that area it's it's really has low impact on kukus because the only thing the state Cola which right now is set at 2.43 the only thing the state PO is going to impact is really our lcap funding or any other state program funding that makes up less than $200,000 of our $5 million budget so there'll be a slight uptake on that but it won't be anything significant around that so that's important to note I wanted to make sure you had that and then the other thing I wanted to
063show you is these are this is what Jenny spends a lot of time looking at which is how did we do in our budget build first interum and now second interum so you'll see this and it's on page four of your packet the bound packet um you'll see where we adopted property tax as going to be about 4.2 million um we projected that our property tax at this time of the year would be 4.2 million um we are $6,000 off that collection of property tax so it's actually a really solid projection good job Jenny um and um and and with nothing to be too worried about as you look at that um and federal uh Revenue programs which is what did we expect the federal government to give us to help fund one of our
064programs we expect Ed to have $11 ,000 we have 95,000 so there's a little variance there but you will notice a positive variance in state revenue we projected to have $316,000 with state revenue right now we're sitting at450 so we're actually on a positive swing with state revenue and with local Revenue you're also seeing a positive swing so we're up in that so um when we talk about gosh you know we were supposed to cut $300,000 you could see here alone there's been a positive uptick of $240,000 and this is just part of the Evan flow of lovely um public education Finance it's very different than what we would think of in our own like budgetary expenses and things that we purchase and all of that um so that's kind of where we're at right
065now and then conversely to the revenue of course is expenditures so if you continue on you'll see the expenditure assumptions so in these here um if if the number is in Black in these it means we spent more than we're supposed to have spent don't worry too much because we just said we're up 240 and this looks like we're down 260 it's not quite that easy and I'll explain that because I was like Jenny wait a second um but it's not that it's actually an accounting thing that Fran will love um and like wrap her head around so in the area of certificated salary you see we're very very close to our projections around what we thought people would cost us with then uh with salary and then what they actually cost us so we
066were about 44 Grand off of that but you'll also see a benefit uh our benefit Savings of about 41 so it's really a wash on our um anticipated expend expenditures related to salary and benefits the one that looks um what my eye would look at if I were you is books and supplies I'd be like wait a second you budgeted $1 21,000 and now you've spent 302 we have not spent 302 so I'm here to tell you we have not spent $32,000 on both the supplies that $180,000 is actually the way the accounting works is because it's going to basically fall out of the budget but we can't actually capture it back into the accounting area it needs to be until that line is opened up the following year so right now it looks like
067it's going to be fully expended and then sign but it will actually fall back into the budget um so yeah that kind of drives me crazy but it is where we're at so why just in case you might spend it yes budget they're assuming that we said bud this they're assuming going to all so that's AED actual we will then say no we actually didn't and I don't think will there's so many programs that still have years to spend on we have to the money cannot stay there yeah okay okay uh just a couple more things very quickly um it's always nice to see how we're spending our money you'll see it's vastly uh the majority of it is people the books and supplies even at 5% it's a little over represented much like you
068saw on the the chart above it um and then of course our just operating costs which is keeping the lights on and all those things happening so um and then as I mentioned to you uh our multi-year projection is exactly where I think it needs to be the only thing it's not allowing for right now is um it does include because Chris you asked me this and it's important that I think our whole board um hears it too it does account for so when Jenny builds these multi-year projections it does account for stepping pollum so every employee in public school um unless you're maxed out you're increasing your salary by your longevity um and uh depending on if you get additional units um or experiences so it every employee costs more each year unless you're
069maxed out currently in our our pay structure I believe there's only one employee we have out of 39 that's actually maxed out so everyone will be earning more or intern costing the district more next year um and that's without any negotiated raises from um anything that happens so those are embedded within here what's not embedded in here is any type of settlement of course in negotiations that have yet to take place so we would need to look very carefully at that uh and it's impact on the 26 27 year as the board policy dictates that we need to reserve a 50 % so likely um any type of negotiation in that area would need to happen um after our unaudited actuals but we'll have to see uh where that kind of Lies as we build
070forward unless uh we get some new information in the May Revis of more funds coming in I will say this there is something earmarked for additional funds um it is like the L RBG I don't know there's like five letters um in which they're looking at uh what would be impactful for kukas of about 65 to $80,000 more a year um we are not building it into the budget because the parameters of that have not been solidified yet but it it appears to be the case that there'll be a little bit of influx of money that comes in there regarding learning recovery okay so that was a whole bunch of stuff I'd be happy to answer uh or Jenny our expert to answer any of these questions and then um Jenny if you want uh
071you can come up to that lovely sad microphone that IED down and we'll answer any of your guys's questions so in projecting um the reserves for the next three years do we take into are we assuming that the um property taxes collected remain the same or are we assuming there's going to be an increase or do assume our trend is higher and it would um so we did project for 25 26 we project7 5% increase and then in 26 27% so we do for the property tax another thing we don't budget but also that falls into our budget every year is uh due to the agreement that was made when we built this uh intervention room we uh we borrowed $500,000 of developer fees uh or sorry we we borrowed $500,000 from the general fund
072through a resolution which means as developer fees come in every year they are collected they sit in the developer fee uh account and then at the end of the year are transferred into the general fund until that $500,000 is paid off so that's a an additional Revenue that's occurring um that again is is actualized at the UN audited actuals yeah when she basically does the transfer the closer books and we are Developer fees are looking really strong this year yeah the strongest we've seen in years really yeah there's a lot of lot of action happening in kukus y lot of construction yep it's all from additions additions yeah and uh construction y new construction if there's not any other questions staff does recommend approval and with gratitude to Jenny our second inter yeah thanks for
073the work thank you so much Jenny you can I'll second it there you go any further discussion trusty C Sunshine 25 26 Collective bar so part of the negotiation process is what's called a sunshine um I have the description here but a sunshine is a proposal that refers to the public communication and display of the initial proposals it's basically saying hey these are my hands these are the things we'd like to negotiate um and the the bargaining unit uh publicly displays that and then the district also does that so what you have um in front of you today is the CTA which is the kukas teachers Association not to be confused with California Teachers Association although they're affiliate um uh bargaining proposal and um and then the next uh the next item is our also
074Sunshine proposal um staff does recommend approval it is an action item which seems kind of silly I understand like why is the board approving theirs but you're really accepting their public appro uh proposal I move that we accept this cuka Teachers Association a bargaining proposal I'll second any further discussion trusty C hi trusty Ross hi trusty I trusty Scher hi trusty hi motion passes final cdsd Sunshine proposal for c as you anticipated here's our there's our proposal so I have it displayed behind me it's also attached to the agenda and printed in your B um and um we get a little more specific on ours just because we have a kind of higher transparency level there's nothing we really want to to hide or like surprise people on because we don't think that um surprises
075are kind or fair or people are prepared so I pretty open about it so uh very quickly article one section one um really looking at um the specific area related to uh conditions of employment and um that idea of uh positions possibly being included for example like a certificated uh nurse if uh we had a certificated nurse those type of things um the work year uh we wanted publicly noted that there is an interest of us potentially looking at the number of days we have 186 days on the teacher contract there's only one other district with 186 most of them are at 185 and a few are at 184 it gives the a district of some flexibility if we were not to have a lot of money to negotiate in salary but maybe um for
076people to get the same salary and work less but um that's really what that that item looks at um again these are just ideas so it doesn't mean we're negotiating in public but they give you ideas um the next one is adjunct duties so we have a a pretty hefty area in our uh collective bargaining agreement that talks about it's really important for our staff to of course be engaged in teaching during the day but there's other duties that you need to do as a teacher um and there there's a some cumbersome cumbersome language around that and waiting of the duties and who does what when and where and which ones count and which ones don't so I think we need a little Clarity on that um I find that a lot of uh the
077same certificated members are doing a lot of the Adent duties and so maybe some some acity around that the ew is not the best word to use there so uh part-time employees um we are we don't have um some clear uh language related to like for example um uh prep time for part-time employees so there needs to be some more specific language cleanup around uh partial employees like if they work halime is it just half the prep time or is just you know some clarity around that idea so for us to look at that um leaves uh we do need to update some terminology around our leaves because we there was a gosh it was I want to say five years maybe six years ago there was the um pregnancy Disability Act and then uh
078there is the baby bonding both of those terminologies have been updated by the state so it's a terminology it's really governed by the state um and what they give for time or what we need to it'll be interesting though I don't know if you guys have seen that currently um there is some some movement on paid uh maternity leave for public schools so right now um right now for schools you utilize your sick time uh you're given the uh six to nine weeks of pregnancy disability time and then you have additional 12 weeks of what used to be called baby bonding time so an additional 12 weeks during the first year once you've exhausted your sick leave then you get 50% pay for all of that time so the district pays half of your salary
079and then if individuals have some type of disability leave or an American Fidelity plan or whatever plan it is um they are able to that sometimes pays into it so what's proposed right now at the state level and we'll see if it gets any more traction is that there will be a set number of weeks that the district pays full um in addition to the sick leave so it could be quite expensive especially for large districts as you would imagine because it could double the cost and the people that we currently employ employ in schools are um usually families that are having children or multiple children which is awesome but um so it's interesting to see I'll let you know if I hear anything else about that but yeah there's definitely been some Traction in
080that area and then stiens are always always something people want to talk about so uh particularly um I don't think there's a complete fairness around some of this typen amounts so I look at I look at the specific amount of time someone is a having to uh do outside of the classroom for that stien like the athletic director attending every single home athletic event and and then most of the away ones um versus planning for a field trip possibly not being you know time demand and and I don't think the money's align as well as I'd like them to so something I'd like to talk to them about so not nothing too bad uh but those are kind of where we're at right now so more to come so staff uh recomend commends approval of
081the CD sension any further discussion trusty C hi trusty Ross I trusty friend trusty sh trusty motion passes 5.6 Coast to Coast Washington or professional okay um so uh as you see in the description here um last spring I did a very short uh summary um I did provide the board with a longer uh kind of play byplay and a link if you wanted to watch the lovely board meeting it took place in um but basically at the May 2024 board meeting um there was a elongated discussion regarding the professional development of our school board um and there was eventually a motion made by Susan Brown Now seconded by Chris Castillo that was voted for 4 Z in favor uh Gretchen was absent at that meeting and the motion was this the board approves the
082continued professional development in the form of csba uh which is um California School Board Association um or Coast to Coast which is a sponsored uh not sponsored excuse me well sponsored in the sense of like not financially sponsored but encouraged by both the administrator uh organization of and csda um trip uh that goes to Washington DC so it's a conference and then um some advocacy around public education particularly related to funding and programs um up to $7,500 so that was the approved motion it was clarified that the board could decide later which they elected to attend not needing to go back to the board for approval so in our last board meeting we had discussion so that was all the Aur well a little less than a year ago so currently um as as we
083were um told basically Jenny and I budgeted $7500 for board professional development we had two board members attend csba in December that was in Anaheim and the total cost of that was 5243 38 thank you Melanie weay she does an excellent job at County I mean really she was like right there but every single expenditure made sure that anything related to my attendance of that or Mary's was not attributed to that amount um and so there is uh about 20 a little less than $2,300 left to the budget so at our last board meeting we had some discussion around uh people wanting to attend Coast to Coast um but the problem was it's because you know sometimes being specific is really great but in this case we actually took board action that said $7500 so
084when we went back to the drawing board we said we don't really have enough for more people to attend that um so uh during tasking it was brought back to uh to to look at Discover see if we even need to bring it back it is my opinion that we did need to bring it back because we had action that said 7500 so with that stated I did price out what it would be I did send it to the board but I have it here too um Coast to Coast would roughly cost $22,900 you know give or take things that we can't control for each board member to attend that is made up of the $799 registration the uh rooms per night is is roughly 350 um the flight is roughly uh 4 420 to
085450 you know given the day and the fluctuation of flights um meals and then some um possible uh you know Uber cost or whatever so right around $2,900 um so if the board wanted to have a discussion or uh make a motion for continued professional development then we would need to take some type of board action for that to happen we just couldn't schedule and book everybody uh because of our May action but uh we are open and supportive of the board learning your commitment um but we just needed a a sub action if that were the case but do we have to make a motion before we discuss it yes seems like yeah don't we yeah the typical practice is to make a motion and then have discussion then you can always um amend
086your motion or withdraw your motion yeah make a motion that improve increase the budget do I need to say how much increase right now well we can discuss I'll second say increase and then we'll disc yeah I'll second all right well so my point last year and it wasn't a big amount but um I'm all for training and I feel like csba is is training I think that's there's a lot of good classes there the coast to coast is more expensive and it's more advocacy which in my opinion is not necessarily I think our role I mean as a person you can certainly do that I just don't think it's my opinion that's the purpose of the school to pay for us to go to Washington for advocacy I'm all for training I think that's
087important but with and I guess it depends on how many people are going to go if everybody wants to go then it's just getting expensive I think advocacy is hugely important especially when budgets are coming out state and federal you also get to network with other people that are your similar size and District I think it's great to keep our voices heard I think advocacy is huge well you since you went last year what you explain again kind of what you felt about it I liked meeting with other other groups that first of all we met with our own people in our own area and we also met with groups people that were our own size so two different things but then the the csba comes out with three things they want to talk about
088one of them was special ed last year special inadequate special ed funding at the state and federal level right so they they come up with these talking points and then you meet with your legislator with a group and talk about that too so if they're going to be voting and potentially making decisions if they hear from us I think that's huge rather than not hearing from us as as a unified body and csba they respect that it's different than if you said an individual Advocates if you're part of a csba group going in that's a huge much larger impact than just oh I'm Carrie FR from cugas well who cares you know you're part of a group that's together I thought it was great we learned a lot what what's your opinion on it you
089can yeah you um I I know I I talked about this last time too is um I really uh I actually felt that I got more out of coast to coast than I do csba um I think the annual conference is wonderful for firsttime board members um after a few years of attending csba it feels a little redundant I was able to attend in my previous district and now I'm attending here um so if I had a preference uh I think Coast to Coast with the caliber of speakers so the way it's organized is in the morning you have like the um the Director of Education the federal Director of Education speaking to you and talking about the vision uh which will be really quite uh interesting if that were the case now because there's
090a lot of changes that are happening at a federal level level and they'll be talking about the impacts of those changes so you have have topnotch uh Educators and um elected officials that are are delineating the information so I thought that was pretty awesome um I I I get kind of excited about that opportunity um the comaraderie the intermixing the learning from others and the groups was strong which is more strategic because you don't really get that at csba other than the like mixers right um these are actual group sessions where you're placed in areas and then you're brainstorming and talking with them so um I uh I had some pretty positive feelings about this I I will be honest going into it I I was very reluctant because I I was just like gosh
091it's this going to be another annual conference and I felt like it it had a lot more um a lot more information and then a lot more um camaraderie in the sense of the work that we do in in in this area all the way to long pooke to cut that extended area which we had I I hadn't reached out to so it helps me with that but I am completely in support of what the board decides it is absolutely your guys so here reading about it says the first two days will be dedicated to educational sessions equipping participants with the knowledge and strategies needed to effectively advocate for the districts attendees will have the chance to network with prominent DC figures as well as engage in briefings of Cal decision makers and influencers this
092comprehensive event the groundwork for the trips culating experience face tace meetings with California's Congressional Representatives so do we need to discuss like who wants to go in order to come up with a dollar amount yes I just look at the dates are April 28 through the 30th I mean I yeah I I would just be careful around the limitation around the dollar amount I mean I gave you an estimate the only reason I say that is we don't want to be in the same spot again then we're coming back next week our next board meeting and say oh the flights went up $50 and now we're out of the range we don't have to hit it exact but just as an idea yeah no I hear you for sure when I originally brought this before
093it was tabled I had said 7500 to 10,000 um and then it eventually was 7500 that was a it's just a hard type number that made it difficult but um yeah so it would depend on how many of you like Chris you had said how many of you are interested in what that looks like right yeah can we ask that interested I'm interested in going and going to the budget because like on the third year projection we get down to like 15 something percent right like so how does that play in to the budget projection like on on your projected budget like that third year we're down to like 15 those are three it's not it's not a huge amount because if if five six of us what is it it's 20 20,000 and not
094all of us are going to go I assume you said you had a different budget for yours right but I just still think when we're talking about the budget you not to spend hastily I completely understand that so the you three and I said we'd be interested what about you guys we like hard not just interested like we're booking I'm actually going there a couple weeks before that so I'm not going to go again the closer the closer we get we're we're only a month and a week out oh I think that if someone wants to go they should say yeah I'm committing to it because we're gonna try to look we're gonna look at four weeks out is the cheapest flights you're gonna get yeah like all these other things I know I what
095are the days April 28th through th doesn't sound like you've been planning on it April what Nei I would day before or after just in case I'm in your brain just because I know what we looked at it flights were significantly less money yeah just cheaper to go a day early sometimes and pay the hotel yeah so it sense right just we'll look at all those factorsin if you're the hard I know that's what what many inil 31 you're cheating Che I'm looking my that's cheating that cheating has a question answered it no about you I think I'm looking good I got good window right there I think well we got to know they're start well my schedule um CLE you want to you want to let us know 100% I mean how do you
096guys want to handle this are you interested no let's just budget enough if he does and then you just have to give him a firm yes tomorrow or something three of us three and then four five is that right no four but her money comes from a different account she's got it paid for not from us yeah and then I'll submit to oh I didn't know that yeah and I'll sub to Reb okay four yeah so that means if be 9,000 so we should if we already have 20 we have 2200 left in our account so we should probably approve high on the high end so we don't come up with this problem 10 yes if we said 10 and that would add then we'd have actually 12 yeah y perect I will amend my
097motion to say I think we should increase the budget to $10,000 for school board Rusty Russ development an additional 10,000 yes additional 10,000 a second trusty Ross hi trusty BR hi trusty Scher hi trusty PE hi and trusty C hi pass action calendar 26 CC second and our board study session is March 24th which is a Monday for five to S wait's chis and yes I did miss one on there Chris the I'll remind you Chris we'll be going over student survey should be fun should be a blast well you know what in the past there was so limited response to that that I just said really it's it didn't seem important to me seems more important now with the level of involvement yeah it's exciting yeah I didn't go that far but best parent
098award like you know how you they have like golden Bells schol and all these other things maybe a Peace Day anything else for T so what's the board study session the board study session I think we're gonna be reviewing I think are we reviewing her