001good evening we're gonna call this special meeting to order it is 501 on July 30th 2019 and this is a special meeting agenda for the public hearing to adopt a tentative 2019 2020 budget and Milot rates at this time will you please stand and join me in the pledge of allegiance to the flag okay so at this time we are going to adopt the orders of the day are there any items that board members wish to move from consent to action no okay I need a motion move approval mrs. justice and then dr. chef any discussion no ma'am okay all in favor aye 4 0 we are at the portion of a 4r citizen input we have one citizen input and mrs. wall you please join us thank you good afternoon dr. Moxley and school
002board members my name is Claudia Wahl the district's compiled academic performance status simply cannot be trusted our school district continues to spread disinformation with its compiled academic performance data significant errors go unchecked every year the board cannot properly understand how our schools are active actually performing when the district's curriculum instruction department continues to provide data that is false and inaccurate this is not the first time I'm at the podium about the issue last January I brought this to your attention that the district's academic performance fact sheet showed inflated English language arts test scores I provided the board with the state's data and outlined the areas of discrepancy misses berenberg was caught off guard with the district's misleading data stating so it's all right then that we put our out wrong numbers I also previously provided
003the board documentation as evidence that the curriculum and instruction Department has a pattern of producing biased inaccurate reports every year dr. Moxley has every reason to believe that she is presenting the board what is accurate and what the board can trust in normal situations one might not have to expect the board to scrutinize these are not normal times for our district requiring extra vigilance the assistant superintendent of curriculum and instruction is responsible for compiling and interpreting accurate data in order to provide valid conclusions regarding the district's assessment program to all stakeholders but that is not happening there is a chain of command problem in the department that is severely damaged coupled with its chronic employee turnover issues we have no idea where the system accountability is breaking down to put out information accurately to the
004public and the board that can be trusted they cannot put forth accurate reliable information the board was misinformed once again last week at the July 23rd superintendent workshop on the FSA scores the percentage level one data is false for the FSA math for all grade levels for both race equal to white and race equal to black additionally the report completely omits percentage level to below satisfactory data and falsely claims level three is proficient when the state clearly defines proficiency as for and above as a member of this community I have a right to expect answers to following to the following questions I challenge at least one of you to bring this issue forth at one of your board discussion meetings so that it allows the public to hear your response 1 what actions have been
005taken to address this issue 2 what are the various verification processes relied upon to validate the information presented to the public and 3 where is the commitment to producing excellent work you expect it from students why not expect it from staff thank you thank you mrs. work if I could for a moment I'd like to apologize to mrs. wall I normally turned my cell phone off and unfortunately my daughter called I apologize that my cell phone went off in the middle of your speaking dr. Moxley can you um can you have someone look into this and get back with us okay thank you I appreciate that okay so I only had one citizen input tonight thank you mrs. wall at this time I need a motion to crew to approve the consent agenda move approval
006no ma'am no comment thank you mrs. Rosario any discussion all in favor hi we're zero okay at this time we're gonna move on to our action agenda a public hearing for adoption of revised school board by law doctor Moxley yes members of the board On June 25th 2019 the board moved to a moved approval to set a public hearing date to adopt a revised by law to be consistent with present practice this policy change process was followed in accordance with Florida Statutes under the Florida administrator procedures Act regarding chapter 12 rulemaking and sport bylaw 131 the proposed bylaws is in your board packet in this is being recommended for approval okay this item deals with adoption a revised school board bylaw doctor Moxley have you documented that this public hearing was properly advertised in accordance
007with state statutes yes it has been okay we now recess this meeting to conduct the public hearing as advertised the public hearing is now in such session dr. Moxley are there any written responses to the advertised public hearing to be read at this time we have not received any written responses regarding this bylaw the public is invited to address this issue at this time is there an individual representing an organization or his or her own personal or public interest who wishes to speak the chair concludes that the announced public hearing on the adoption of the new and revised District School Board policies has been conducted pursuant to notice and the ample opportunity to address this issue has been provided to all the public meeting the board meeting is reconvened at this time I call for
008a motion mrs. justice with the motion and then dr. Schiff with a second would you like to speak to a motion I would mrs. zorek thank you so much I'm happy to see that we make these changes for clarification for this is an input in public participation at board meetings I welcome public participation as many speakers have said before and as a parent and who has used this is an input portion of our meetings to be able to express my concerns or thoughts to school board members I welcome the public's input I would humbly ask the chair that we adhere to this policy and that when we say three minutes we mean three minutes and that we do not allow for any additional speaking before the three minutes are after the three minutes we have
009a three minute a lot of allotment of time I feel it's fair that it be consistent across the board for each person who gets up to speak I'm happy to be able to pass this tonight and adhere to all of the board policies as they stand okay this is Rosario conversation that there is a provision in that policy that states the chair has the discretion to extend time at your it is at your discretion for anyone there is no distinction as to who should get it and who shouldn't so at any point in time in which you feel as you are chairing the meeting for this particular topic that we're talking about I would support when you feel the discretion to allow someone to go over the three minutes okay thank you I guess I
010by all means I plan on following the the board policy on this and it does state in a three the time period may be extended by the presiding officer and I will use that very sparingly as needed so any further discussion on this all right all in favor aye or zero okay so we're gonna move on to the purpose of the public hearing dr. Moxley yes good evening board members first item tonight we will adopt tentative millage rates and then we will adopt a tentative budget for the 2019 2020 school year after receiving public input as required in this public hearing the truth in millage which is our trim advertisements they have been placed according to the specifications of law trim requires that proposed taxes which are commonly referred to as millage rates be the
011first issue we discussed and adopt at this public hearing the board will make two separate motions this evening before completing this final public hearing on adopting our tentative budget and millage rates the first one will be to set all tentative millage rates the second motion will be to adopt the tentative budget major issues on taxes will be reviewed and followed by input from the public prior to board motions so at this time I'd like to start the discussion of the millage rates by asking our chief finance or financial officer to come forward mr. fagin and talk to you a little bit about the millage rates yes please thank you it's nice having you here thank this opportunity to talk to you about the 2019 2020 budget before we get started there's a couple of Corrections
012and the attachments I like the pass those out first but we're not gonna talk about them first I want to go to do some other stuff first the corrections were simply a typo in the documentation and had nothing to do with the advertisements to let you know what they attached what the corrections were is in the documentation that said the millage rates were three point 851 there actually were three point three point eight to one okay before we go on to this I like to go over some highlights and then we'll come back to this page we're here tonight to approve the tentative millage rates and attendant to budget for 2019 20 this is the first of two required meetings the second and final meeting is scheduled for July 30th 2019 these meetings were advertised
013in the Vero Beach Press Journal on Friday July 26 2009 teen my understanding they were correct this time as compared to last year these report these approvals are required to be in compliance with Florida Department of Revenue trim as dr. Mark Lee stated stands for truthin millage the millage is we are proposing tonight as a tentative is six point five six nine oh if you look at your handout on page seven of page 85 you'll see a little chart last year's rates were six point seven nine three o therefore this is a reduction of 2.2 400 millage rate can you repeat what page 7 of 85 or 11 of 101 101 and I'm sorry can you repeat that number that you just 11 of 101 if you have the book it's in the spiral bound
014book it's in your attachment to the agenda it's in two places 7 of 85 is your first joint your rate in 1920 is 6 point 5 6 9 Oh last year six point seven nine three oh so that's a reduction of two point two 400 mils or three point three percent this reduction is due to a decrease in the required little foot effort as stated by the Florida Department of Revenue we don't control this rate okay the district is living the required allowable rate we're not living any more or less other than our 0.5 discretionary millage the district is required to levy this failure to levy this will subject the district to a loss of approximately forty six million dollars in state grants which is your F ESP money mm-hmm any questions breakdown of the
015millage we basically have one two three four millage --is that we impose the first one is a required local effort under the funding of the F EFP formula there's two components when does the F the F P 1 is required local effort what the state does is after they determine the amount of f efp funding which is based on your FTE they then back in to determine how much you will get from your local which is your required local effort to make those two numbers match they determine what's paid by the local and then what do you collect from your FTE if you have te goes down generally your local goes up property values go up your local goes up and your state goes down the amount we're going to collect this year from require
016local effort based on the three point eight to one is 73 the next millage is local capital improvement this is the maximum that the district can levy without a voter referendum this is also a discretionary millage the board can elect not to leave yet however doing so the district would lose twenty eight million dollars in additional revenue and your facility's millage your facility's debt service transportation and Technology programs would suffer your next millage is your basic discretionary local effort the state of Florida allows districts to impose in addition to the RLE and an additional discretionary millage of 0.7 for a tow the district will receive approximately fourteen million dollars under this levy finally you have the additional discretionary operating millage our 0.5 what we call the Dom believe it was approved in August of 2016
017and expires June 32 of 2021 we get approximately 9.5 million from this levy total would be six point five six point five six 900 total millage also in your required local effort at the top you get a prior period funding millage adjustment this year that is point zero zero three it's about fifty eight thousand dollars overall the total levies that these villages will bring in is approximately 126 million dollars to the district that's what you're voting on tonight these are required for the property appraiser to put these only or trim notices that go out to the citizens if you noticed also in the advertisements this year we had a notice of a proposed tax increase this is very similar to the notice from last year you have to post two notices one of them is
018a budget hearing when it was the budget increase if your tax base and your generated revenues are expected to increase based on property values you have to publish a tax increase that doesn't necessarily mean that every citizen will receive an increase in their tax bill it depends on their end based on their particular circumstances this year we generated 100 prior year 127 million dollars in millage next year is approximately 128 so you have about a 1% increase that's why you have to post a tax increase based upon the mathematical calculation of the maximum dollars generated recall we budget at 96% this levy is based on a hundred percent this is the difference between school budgeting and Department of Revenue property taxes 2019-20 your property taxes increased approximately 1.1 billion dollars you're right now running in
019nineteen point nine last year year eighteen point seven that's the driving force of increasing your party taxes but lowering your military questions roll back rate the roll back rate is the millage rate necessary on the new tax roll that will generate the same identical dollars as in the prior year I'll say that again roll back rate is the millage necessary millage rates on the new tax roll your new tax base that will generate the identical dollars of the prior year it's been the district policy as well as most states most cities in Jacksonville and Florida that you state this on your general this is let the public know if you're rollback rate is greater than last year it also is an indication of approximately how much a taxpayer might see an increase in their tax
020bill it's an estimate it's not an exact last year you also had a tax increase that was approximately 1.2 - was your rollback rate so as as rates go up properties ex-cop alright my correction page this is an indication a little chart we do goes in the budget book to get an indication of the average homeowner what they might see as a result of these changes in millage rate the top chart is an indication of the change in the middle is rates which you see that two point that point two to four which is about three percent the first box chart is an homeowner that has a one hundred seventy thousand dollar home $25,000 exemption tax base of 175 thousand that's assumed for some reason he doesn't have an increase in his property values he
021would actually see a decrease in his property taxes because his value did not go up third one down indication individual who has a six percent increase in property values but has a three percent save your homes assuming the same trend $175,000 tax base he'll approximately see a twenty three cent increase in his tax bill because of our Lea went down everything else went up kind of offset each other last example at the bottom is an individual has an increase in property values but doesn't have save your home he potentially we see an increase of thirty nine dollars or approximately three percent so I have only minutes do we have any questions are we we're good okay thank you okay so this is um this item deals with millage rate dr. Moxley have you documented this
022that this public hearing was properly advertised in accordance with state statutes yes I have we now recess this meeting to conduct the public hearing as advertised the public hearing is now in session dr. Moxley are there any written responses to the advertisement advertise public hearing to be read at this time we have not received any the public is invited to address the issue at this time is there any individual representing an organization or his or her own personal or public interest who wishes to speak the chair concludes that the announced public hearing on the military's has been conducted pursuant to notice and that ample opportunity to address the issue has been provided to all the board meeting has reconvened at this time approval of resolution number 20 2003 for adoption of tentative millage rate as
023advertised for six point five six nine Mills representing required local effort basic discretionary additional voted millage and capital outlay I'm calling for a motion I moved to approve resolution resolution 20 2003 adopting the tentative millage rates as advertised for the six point five six nine Mills representing required local effort basic discretionary additional voted millage and capital outlay Cerny miss justice would you like to speak to your motion thank you to our community for continuing to support the the point-five discretionary millage we continue to use that to the best of our ability as I've stated before as a board member I do believe that we receive money and we are to use that money to the best of our ability to serve students teachers and families in our community I believe this board is dedicated in
024doing that and I will support this tonight hey dr. chef mrs. Rosario oh no comment thank you miss Rosario Yes Doctor chef mrs. justice yes mrs. zorek yes the board has voted unanimously for 2-0 dr. Moxley yes at this point in time I would like to invite mr. Feigin back up to the podium to present a brief review of the budget highlights for the public this is regarding the tentative budget for the 2019 2020 school year and then we can move to the public hearing after mr. Figgins review all right budget I want to go over quick highlights regarding the state and then we'll get into a little bit of Indian River overall for the state Ft increased about 12,000 ft which is about a point for for interest property values school tax values statewide
025increased approximately 113 billion so now for the state you're up to almost two trillion dollars as we know we were very happy this year with the base school allocation last year we got a very small amount this year we got $75 which was almost 1.7 9% yay totally Fe FP which is all your discretionary money and your categorical money increase 4.2 percent for the state went up 680 million of which we get our proportionate share so your state funding went up approximately 558 million and your local one might money one up 224 million how they spread that out over all the budget was up 782 million or approximately three point seven two percent so state gets more money we get if you will turn to page four in your book for of 85 or 22
026of 107 in the page 4 of 85 for of 85 in that and the agenda or it would be 822 of 107 no sorry hang on a minute its page 16 of 16 and 101 thank you next time I'll see if I can get seven documents in front okay for Indian River School District overall we picked up approximately 3.5 million dollars for 2.7 1 percent our FTE went down approximately 123 156 won't unweighted if you look at this chart and you go down property values up 1.1 billion BSA of course the 75 and in the DCD you're up to $79 per student since the state gave us more money almost every categorical got additional money except for sa I digital classroom and reading allocation the reason that is for SI I the dish our FTE
027went down by 156 it's based on your prior year ft and your new FTE so we lost because of 156 decrease in FTE the four hundred fifty seven thousand for digital in 2017 18 the state gave the state the legislature million dollars to digital in 2018 19 they gave 70 million dollars in 2019 they gave 20 million dollars so you take 20 million dollars everyone gets a minimum of 250,000 and then they add the proportionate share of what's left so when you go from 70 to 20 the district's gonna have a big hit reading is still the 810 million but because of a slight proportionate change we got a decrease of $10,000 because our ranking within the overall base funding with the Effie Effie went down by 1% so we took a little hit there
028questions on that um mr. fagin DCD what's that initial for district I call it the CPC PID it's a Consumer Price Index based upon where you are on the state of Florida cost more to live in Miami than it does in Baldwin for the record it's a broken equation that is true that is true for an explanation perhaps it might be considered more favorable to live by the water so you might not your district costs differential might be influenced by quality of living but your cost of living much might be much higher so they might assume that someone might want to come to live here but actually finding housing might be it's a broken equation those crude if richard corker is listening to that good thank you thank you okay alright see so at this
029time public hearing on proposed budget this item deals with the proposed budget doctor Moxley have you documented that this public hearing was properly advertised in accordance with state statutes yes I have okay we now recess this meeting to conduct the public hearing as advertised the public hearing now now is in session dr. Moxley are there any written responses to the advertised public hearing to be read at this time we have not received any written responses to the advertised public hearing no the public is invited to address this issue at this time is there any individual representing an organization or his or her personal or public interest who wishes to speak the chair concludes that the announced public hearing on the proposed budget has been conducted pursuant to notice and the ample opportunity to address this
030issue has been provided to all the board meeting is reconvened at this time so I need approval of approval of resolution number 20 2004 for adoption of tentative budget as advertised and presented at this hearing an established final public hearing date I'm gonna call for a motion I make a motion I moved to approve resolution 20 2004 adopting the tentative budget as advertised and presented at this hearing and that we established the final public hearing for 501 p.m. on Tuesday September 10 2009 teen okay this is justice with a second mrs. Rosario would you like to speak to your motion no ma'am maybe I do and possibly because I'm not sure that we're going to be able to get to it but I'm glad that mr. Fagin is on board I didn't think that we
031would get here at this point for some reason I had my reservations but it feels good to know that everything seems to be moving smoothly so thank you for that and thank you mr. Fagin no ma'am welcome could not be more delighted you're here clear that you and I speak different languages and and it is incumbent on me to learn that language this year I know went differently than previous years because of our sort of getting up to speed on our finance department and having a consultant and just recently getting a CFO in place as a result of which from my short tenure here because I only observed last year we haven't had the series of workshops to really dig into the budget and in going through it I have questions about the budget but
032this isn't the I would like us to be able to schedule some workshops so that we can dig in as a board with members of staff to ask questions and to work through this in a way less formal than sitting up on the dais and with people who are prepared to answer those questions in an appropriate time so can I on on the schedule that we have in the book I don't see a place for that and so I'd like to request that we have some of those workshops and that we have them relatively soon I know we have a meeting scheduled for next Tuesday I think it's next Tuesday August 6th and I'm wondering if with agreement we could look at scheduling a workshop talk about the budget then and then move into other
033times because between now and September is a long ways away so I'm wondering if we could have a conversation now about scheduling some workshops to to dig in a little deeper to the budget did you have a date set coming up for a workshop on the budget I I do not have a date set but we can if you want to have multiple work sessions on that we can do that and we can set those up I know that we have designated on the 13th that's a board discussion agenda meeting that day and we had set that aside for the strategic plan at that workshop and then you have at the end of the month at the second business meeting day that afternoon is a superintendents workshop right now we don't have an agenda plan
034for that but if you want multiple I would suggest we look at maybe another day either the off Tuesday to look at that we can we just put out the agenda for the six if you wanted to extend that we would need to look at how to amend that or we can pick another day and pick some work session days if you'd like to missus berenberg it's not able to be with us today she was having some she had a previous engagement that she had to attend to so I think it might be appropriate if mrs. Esplin works with dr. Moxley to go through our schedules to find a date that'll work for mrs. berenberg as well um I want to be really comfortable talking about dates right now without ensuring that she could be
035a part of that process um while we're talking and giving thank-yous we have two other people that are sitting here and mrs. cokeman and mrs. Justin and I just want to say while mr. fagin I am delighted to have you here you have been here for a short time but the staff of the finance department has truly seen us through so I I think we all agree and I don't think that I'm speaking I don't think that anyone meant to leave anyone out but I just wanted to make sure that we said to your entire department thank you for getting us through this we recognize it has not been an easy process I think this is probably going to be this is a tentative budget it's important to remember that there will be things that
036change I expect changes right but that it's a good starting point and I truly believe we're in probably the most transparent and best place that we've been in quite some time having a real idea of our finances where they sit and what their flexibilities are so that's exciting this is an exciting budget for me to be a part of and thank you again to your staff mrs. justices right I did not mean to leave anybody out you all know my heart for you so thank you so much for your work I wanted to follow up on what dr. Schiff was just mentioning something that I realized in this and it and it's theirs if I don't believe that it's to the fault of any one or except possibly the situations that we faced unique to
037our district to our situation with the previous superintendent leaving and dr. Moxley joining us and I just want to remind the board though you already know I'm sure that our district strategic plan is supposed to drive every decision our district makes it is supposed to be the driving force for our budget and then it is also at that point supposed to drive the decisions for each department and how the staff use the budget they are allotted I think to a certain extent we may have gone a little backwards because of the inability to have certain people in place at at certain times though we've caught up to speed I know that we did not actively have the strategic plan open during every budget session and may be learning as a new board member you know
038reflective looking past and saying how could we make this better maybe in future budget sessions maybe next year we should actually have that open so that we are aligning what our district strategic plan says and how we are setting our prior for the budget which would then therefore move to what dr. Schiff is suggesting having further budget workshops - now see you know what's happening now right I suppose as a follow-up to now that we have this tentative budget in place I I don't want to get ahead of ourselves I don't want to put the cart before the horse I want us to be able to look at the strategic plan because I know that several of us have shared some concerns and maybe some tweaking with it and how we you know if there's
039anything that we need to take away or add or you know with those goals in place I think I would suggest that we do that first so that then we can figure out what staff is how what are the goals for staff at that point with regards to the budget so I'm not sure how you all feel about that but I certainly do not want to misstep and dr. Moxley mentioned you know we we have an upcoming session for the district strategic plan and and taking a look at that a deep look at that I just don't want us to do one thing before we do the other because then we're gonna be chasing our tails the whole year and and kind of developing a strategic plan with no goals and and nothing set you
040know at the look in the long been the at the end of the day so I suppose in summary I I do look forward to future budget workshops but I would like us to take a look at the strategic plan first does that kind of make sense to you all it does um my preference is I'd like to get through some of the questions I have to understand some of the numbers in the book right I think I you know that is something we can look at I don't know if we're too far in this this budget season to really make those alignments but I have a lot of questions about you know some of the numbers how they fluctuate it up or down I would like to get that understanding and then you know
041perhaps if there's a need for a second budget meeting to align the strategic plan with that that's that's my thinking I was thinking that we probably only needed one budget meeting but hearing that we have to have two well I think what you're suggesting you know with individual questions about numbers is different than what I think dr. Schiff was suggesting so I think if I understand what dr. Schiff was suggesting that you wanted to see what staff was gonna do with the budget now that's what I understood no you also had questions about the numbers I have I have having gone through the budget book I have specific questions about numbers and things that I'm not clear about okay specific to the budget I know that when we have those conversations in this setting staff
042aren't haven't always been given ample warning to be prepared to answer those questions ah that's what I don't want to have happen now I want to understand certain things like mrs. zorek was saying about what's gone up and what's gone down and what's disappeared and what's been added I agree with you about tying it to the strategic plan so I think that's an important conversation but I also I also agree with mrs. zorek that there's some things that I want to understand better before even getting to that gotcha so that I know I'm reading the budget properly and I'm and I'm understanding some of the things that are if not glaring stand out to me from the budget if I could suggest a couple things I really here to budget workshops one to get an
043understanding of what's in the book that's been presented to you as a tentative budget I think that's critical for us to do sooner than later because one we want to make sure that we answer the questions that you have right now immediately it also will help the staff to look at in areas of concern because they're still tweaking it so that when September 10th comes we don't want any surprises we want you to be very comfortable with where we are with the budget and that all eyes have had a really good look at that so I think that's first and foremost so we can talk about a date for that the second part is with a strategic plan we do have an active strategic plan it does have goals it is set I think to
044expire in 2022 because it was a five-year plan the issue that I really heard is that with a newly seated board with three new members you have not had an opportunity to weigh in on that strategic plan so what is occurring is the staff is currently using the current strategic plan to guide decisions to four schools to look at school improvement plans everything that we're doing with the African American achievement plan all those things are being used with the current plan now in fairness to the newly seated board you need to have an opportunity to weigh in because this is a new board there's there's three new members so as a governing board there are things that you may want to tweak and and do that is it a total rewrite of the strategic plan
045probably not I mean even as I've looked at it there's there's an area that I see probably I'd like to bring forth and say I think we do a lot in this area but yet it's not codified as part of our strategic plan it's foundational to all our academic plans so I do see that that's critically important and so that's on the 13th will will bring up some of the other data but then really take some time for the board to say let's look at this and let's let's tweak these goals are there adjustments we need to make then I think we need to come back and have a second budgetary workshop where we say okay where does this fit we have a priority here where does that fit in the current budget if it
046doesn't how do we fit that how do we make adjustments and that would be very appropriate to make those changes as we go into the last two weeks of preparing for the final budget hearing so one suggestion might be we look at next Tuesday we will be I think we're here in the afternoon from one to probably four already for those proposals and the presentations that people have been invited to whether you want to have a discussion after that or if you want to look at before before it might be a little problematic because that's the second day that we have staff here and we have a lot of different welcome-back saurian tations those kinds of things that's why I think we put those in the afternoon but we have the afternoon I mean you
047know we can do whatever you want to do with that if you'd rather if that's going to be a long afternoon and you want to pick a different day we can certainly do that as well you know it's unfortunate we had new board members join us and we didn't have a CFO here and when I was running before I joined the board and then once I had joined the board I met with mr. Morrison and staff many many times it's Justin sitting here she remembers me in his office quite a bit learning about funding the FA FP the way that the state of Florida works and their funding and all of these different little intricacies it may be beneficial now that mr. fagin has joined for the board members that joined us that didn't have
048the opportunity to work directly with the CFO to have some meetings privately with him to discuss some of the ways that the budget is built and some of the intricacies of the funding mechanism in Florida so that when they come to these workshops they have a better foundational knowledge it may help us to move a little bit faster and may help them to have a better understanding of the areas in which we're working in because obviously you as you have mentioned we do have quite a bit to accomplish and everyone coming together with the same foundational knowledge would be helpful and certainly mr. fagin is willing to to sit with any board member at any point in time if you have individual questions that are specific that option is always available this budget was by
049no fault if anyone was put out the tentative budget was put out I think Friday afternoon and and I would like to before we get to that workshop I would like to get clarity so I'm not utilizing right the whole workshop time to you know ask my questions and then the you know what I plan on probably bringing forth is maybe if I have a difference of opinion on why that changed or went up or down so those are the type of issues that I would bring forward but yes I would I would like to have the opportunity to meet with mr. fagin over the next couple of days absolutely yeah I think also while certainly meeting with mr. Feigin is valuable what I don't want to do is have mr. fagin have to meet
050individually three four or five times to potentially answer some of the same questions so sometimes when we do things in workshop or discussion format I learn not sometimes I always learn from what other board members bring up that might be in a different way than I've thought of it so I I really value when we are all together and we can ask questions of staff together because I learn more that way frankly so while individual meetings are certainly valuable and no question I have a lot to learn I think that's a different issue than this one and it wasn't to be a different issue when mr. fagin spoke about millage rates and DCD and and the different intricacies of the funding mechanism and the way that they're required of local effort works and all of
051those things it takes time to gather a good understanding of those things and how they play into this budget and so if there are gaps that was my suggestion because I do agree with you I think it is two separate and I and I do feel that I learned from my fellow board members questions you're absolutely right dr. chef well and frankly I'm not having trouble catching on to there are certain things that state requires us to do in certain ways we have to do it locally and we you know there are certain things that we are just required to do that's different than the substantive or even philosophical questions about why are we putting this money in this place for this reason and those are I think conversations that I'm missing having an understanding
052in here not some of the details of why this uses this acronym and what that means on a statewide basis but why are we putting this money in this fund this year that wasn't there last year or why are we taking it away this year when it was there last year and what implications does that have for us as a district for the individuals that effect and for the strategic plan those are the kinds of questions I want to understand which are different than the specific had had his budget construction work which would you all like to meet on the sixth extend that meeting or have a separate day we're gonna be coming together that meeting should only be a couple we have a FSB a at one and then hazard and young at two
053so probably around four right that would be great we have a meeting at one from one to five well because of a change in one of the schedules of one of the vendors it's shorter so we will be one to two to three and then whatever discussion you have following that so I think we'll be done by 4:00 is it I I did hear you say that that the timing earlier is potentially challenging because of people coming back but I'm wondering if it if people would object to doing it before those meetings rather than after we we tend to run late and doing something like the budget after we've spent three or four hours in meetings I personally would like to be really fresh for that conversation and do it in the morning say 10
054to 12 I would prefer only on this particular date although I prefer earlier on any other occasion but this is the first week of school the following week all right I could do anything from 10:30 on we have a we have a big staff thing at Vero Beach High School that morning till 10:00 so I could do it after that is it does that present and I mean this honestly but does that present any kind of hardship is it is it really much easier for you to do it in the afternoon I can I as long as I can do that 8 to 10 session at Vero Beach High School I should be fine so you prefer to do it before personally yes but I'm one of four or five so you know I am
055NOT the only voice okay okay do we have any further discussion on this no ma'am all right so roll call roll call miss Rosario yes doctor chef yes this is justice yes mrs. ork yes board votes unanimously four to zero okay closing comments dr. max Lee yes at this time I want to notify the board that our staff will notify the property appraisal of the tentative millage rates and the tentative adoptive budget and then we will schedule the final hearing for Tuesday September 10th at 2019 to have our final hearing on our budgets okay we the discussion I know them and says berenberg had asked for us to discuss this tonight for the superintendent search she had asked that we look at the carest accessor Intendant that we would would like to see and then
056I believe that we need to come to an agreement on various questions that we're gonna be asking on August 6 we do have two interviews with two of the search firms and those interviews will be our set for 45 minutes each the first one is at 1:00 o'clock with Florida School Board Association the second meeting is at 2:00 o'clock with hazard and young unfortunately ray and associates declined to come in for an interview with the board they they said that their proposal speaks for itself so I think personally for me that's the easy decision on that one so at this time I know that mrs. berenberg had left but dr. Moxley a list of terroristic that she would like to see with with the new superintendent and if we want to start there and then
057if there's anything that the board members if this is a discussion that we want to have is a discussion that you have even when mrs. berenberg not here no I'm not I'd like to just state I'm not really comfortable having this discussion without mrs. Baran board here again we've kind of talked about the fact that all five of us need to come together I know she has given comments there may be some questions that I have so as far as coming to some kind of consensus about questions or qualities I'm not comfortable having that conversation right now what's the our interviews are on the six so what was the another option and mrs. Baran board was prepared and she did leave a list with them dr. marks I mean if you'd like to share I
058personally I mean you're welcome to share mrs. Baran boards comments if that's what you'd like to do we will be meeting with the two recruiting firms Florida School Board Association and Hazzard and young we had a conversation at our last workshop regarding the fact that we wanted to meet with these recruiting firms to talk with them a little about their process of going through and recruiting a superintendent at this point now I think that's where we are if we'd like to schedule some additional time at that point to then have a conversation about the qualities that we're looking for in a superintendent I think that would be appropriate I don't know that the qualities change based on the part of the group that we would be working with I asked for some clarification are we
059having a conversation about the qualities of the superintendent or are we having a bit conversation about the qualities of a superintendent search firm well missus berenberg if I'm correct wanting to talk about caressed except the superintendent and we said at the next meeting we would have that list and I'm I'm just passing forward the wishes of a board member that was agreed on during a workshop but I am in agreement with her not here it's a very difficult to move forward with with this discussion so I was I'm okay with not having that discussion at this point because we do need to really focus on what are the qualities of a search firm and then the second step is what are the qualities of a superintendent and that's something I feel that we will have
060that discussion with whatever firm that we they're going to help I do believe that they will help to facilitate a conversation okay and and if I remember the discussion that is part of one of the phases that the search firm whomever you select will walk you through I believe mrs. Baran Borg just said she would want if she had wanted to have that conversation with the board prior to that with her not being here I think she was trying to facilitate you know in her absence and she did ask for that but I think however you choose to handle that you will be talking about that as part of the phase of the search when they search for him after they're selected as part of the process that said would it be appropriate for us
061to have a conversation about qualities that we're looking for in a search form or do or do we want to leave to our own independent assessment and then come together and talk about it after or do we want to have some sense prior to that meeting what we have it in my own head but that's I really want to hear what they have to say I mean I want to sit with them I want to hear what they have to say they're gonna make a presentation we can ask questions I'm sure we'll learn from each other and the questions that we asked and then we're gonna have a conversation about which group we'd like to move forward with I agree with mrs. zorek in general that that Raina so see it's not wanting to come
062in to have a conversation this is the most important decision that will make this abort for the future of the district and I do feel that it's appropriate for them to come and speak with us it is a large investment of taxpayer money so you know Raine associates as far as I'm concerned has just told us that they're not interested in working with us which is fine we want to work with a search firm that wants to work with us but again I do believe that any search firm we select will help to facilitate the conversation about what we're looking for in a superintendent as far as qualities are concerned and I am looking forward to hearing what my fellow board members have to share about that in that conversation as far as the qualities
063of a search firm I'd like to hear from them before I've never worked with a search firm that specializes in recruiting for superintendents and I'd like to hear their presentations before I make any judgment as to what my expectations are with this being a 45-minute this is gonna go really quickly just like it do with our interim superintendent my recommendation is that what I would like to see is each board member come with three to five questions and we try to divide that time up so that we all have an equal amount of time to ask questions because we got we have to be a little bit prepared when we go into this this candidate won't be yeah it should be honest with you mr. Saur if the other thing about that is that because
064I've been waiting for three well and allow her to I apologize the other thing I was going to say was you know if SBA is coming to us as one of the vendors they'd like to participate and help us to search for a superintendent but they also we all members now and they do facilitate school boards through this process whether you work with them as the as the group that's doing the recruiting or not so it was just a suggestion that as mrs. as dr. Schiff has mentioned many times before the FSB has been really forthcoming with information and I'm sure if they if any board member wanted to know about superintendent search firms working with them that they would be able to share information or they will be able to direct you to other
065board members across the state that have done searches recently or in the process of doing a search that you could get some information from them that was all I wanted to share with you okay thank you as far as a superintendent search I would like to duplicate dr. Moxley that is those are my qualifications the same qualifications that I had before or the same expectations that I had before dr. Moxley came on board are the same ones that I am expecting for superintendent moving forward that's simple with regard to a search firm I am looking for someone who has a clear vision or who understands our vision and/or can help us create a United vision and mission moving forward in the search for superintendent I would like to see someone who has a good response
066to us I think the FSB a did a great job facilitating our search for the interim superintendent in ways that I speaking for myself I was pretty shocked at how quick and easy the facilitate facilitation was on their part and the organization of all of the checklists and the timelines and the you know searching and all that other kind of stuff that I did not realize that we really needed to do it was very helpful so I think in my head I'm kind of looking for that same kind of quality I'm also looking at price and I also want to look at timeline the timeline of recruitment what timeline are they going to give us in terms of recommendation I mean ultimately it's our final word and we could give them our timeline and they
067can put it together but do they have proposed timelines do they have experience and skills in searching for superintendent have they done it before or have they not you know what what does what is their history in this particular area because I don't want to get caught up with a firm that will make this process much more complicated than for us then it should be okay so 45 minutes each is that correct yes we gave there's an hour between each one so you have a 15 minute window in there so their presentation is supposed to be we gave 45 minutes for that so when you called the firm's you said you have 45 minutes to present to the board and then they're gonna be coming with a PowerPoint I believe most of them will come
068with the PowerPoint and most of the time they'll be ongoing they will present their information you will be able to ask questions okay and we get a 15-minute buffer in there to try to come up with right I believe the presentation will create situations or opportunities for you to ask questions along the way because they'll they'll they'll be pretty comprehensive in their presentation and you know I'm happy that that's how we presented it is to have them do a presentation to us correct okay yes you're not it's not like an interview where you would sit down and they would come in and wait to be asked questions they will present a give a presentation both both organizations they're very well versed in doing superintendent searches so yes and I do want to make sure that
069I clarify that when we contacted Rayne associates they declined they thanked us for the opportunity to present they declined they did not give a reason as to why but that they would not be able to present on that date so therefore the only consideration you would have would be their presentation or their proposal okay I'm not sure whether they get other conflicts but they did not give us a reason but the only thing you have to base I mean you can still consider them but it's only based on their proposal I was just gonna say that my understanding of that was exactly what dr. Moxley just mentioned in that they just couldn't be here present but they worry do not interested or they couldn't come for some other reason present that day for the interview
070or for the presentation but that we still have their proposal they're written progressive lovely question dr. Moxley would they be available to come in a different time we did not ask that question nor did they ask for a different day in time that's something you'd want to follow-up you know that certainly would be something yes I personally then we need to set another date and you know how you want to do that usually the boards that's the day and time when they're coming and they you know they have staff that they can send so I'm not sure the reason for you know whether they have I don't know the answer to that I did not speak with him personally here's my thought about that I think that a firm in this particular situation such as
071this might offer or suggest hey I'm not available on that day just so happens that all of our consultants are not available on that day everybody has presentations somewhere else however we're very interested might the board consider another date for us to come in and and offer a workshop or offer our presentation in person that's something different for us to consider because then we know that they're still interested there was just a conflict on the calendar for some reason but to not offer any reason and to say no I mean just like that does not give me the feeling that they might really be willing to do the job so I'm I'm not interested in calling them I can't speak to the amount of work that is out there I know there are a lot
072of superintendent searches that happen all over the United States so I don't know the volume of that so I can't speak to that I was not given a reason they just I was communing it was communicated that they declined to be able to come on the 6th so I don't want to read into that they're not interested or they are or that was just a date they couldn't come the only other thing if you are really interested in hearing from them rather than to delay because we did put that chunk of time there if you want to look at zooming doing a zoom kind of virtual yeah you know that would be you know the only other thing I could say or you may say you know this was our day that's their business you
073know if they couldn't accommodate they don't accommodate so my my comment to this is we in here we are just speculating what they're thinking and I don't like really doing that but I'm just as trying to think through this you know we did offer it to them they didn't withdraw its basically here's our proposal and they did not offer any other you know suggestions of coming in to me I I'm getting a sense just from that that they're too busy for us and we need someone that's dedicated to us because like Mrs Justice said this is one of the most important decisions us as a board we will be making and if they're not dedicated to at least trying to work with us on a date I mean we could get reservations on how they
074they'll be working with us in the future so in the effort to not speculate or assume anything perhaps we should just reach out I think you know in making this decision it's nice to have three because we are you know beholden to the taxpayers we're gonna be spending a large amount of taxpayer money I think it would probably be nice to reach out to them again and say we're a little confused was this data conflict or are you or do you not come and do presentations a presentation is something that we've seen as a commitment from them to come it shows interest and as a board we've liked that right so perhaps we could just get some clarification on that well I agree vacation I have no problem doing that it's fine okay it's fine
075that said and I wouldn't otherwise have said this at this meeting but because of this conversation I am gonna say it in anticipating that this conversation was gonna happen last week even though I wasn't here I had intentions of actually calling in if I could for that conversation so I reviewed everybody's I reviewed all of the proposals and I have to say in reviewing them of the three I was least impressed with theirs I thought aspects of their proposal were kind of sloppy I thought that there were things that they left out of the timeline and of the presentation in comparison to the other two so that was just my first read on it but given the first read of course I'm happy to see them right I'm happy to see them but my first
076read was I think this is not my first choice but maybe they're great in person but now my second read is huh this is interesting we offered them to come in and see us they've elected not to do this they haven't said but we'd love to zoom in could we arrange for that we'd love to come on another day could we arrange for that if I were interviewing for a job that's what I would say yeah so to me now there are two things that give me pause I've learned to trust my instincts frankly and my instincts right now are I got I have no problem doing it I have no problem inviting them in when I am looking to hire somebody for a job if I am interviewing for a job it's incumbent on
077me to make myself available for that job it's incumbent on me to make myself attractive to that hiring Authority it's incumbent on me to do the work to make me look really good this is not that this is us reaching out to say hey could you look a little better right hey could you you know we're a little confused here we'd like to give you the opportunity to explain you know if we want to do it we can do it I certainly don't object but I'm left right now with two sets of proposals that that on first glance looked better and now on second glance yeah still look better I'd always like to choose from three than two that's my point just in general so let's let's get through August 6 let's get through those
078and just reach out to them get clarification and you know Tuesday we decide absolutely no for sure interview so just to summarize I we're gonna call tomorrow and find out the rationale why they declined whether it was a date conflict I thought you were saying let's get through the 6:09 say I'd not call them at all okay I would like to have that answer when we come come back on the sex of rationale was there just miscommunications in the email and perhaps they say we didn't feel like it was necessary which case we'll say well then we don't really want to work with you you don't hold the same values we don't have the same values share values this was done by oh by telephone calls it was not even so you're shaking your hand
079I don't know what the problem is I'm not I could check my head no you have your own opinion I have mine I'm just not interested I don't think that we should be chasing someone for a job interview if they're if they were originally interested they should show a hundred percent on their part that they are willing to do anything and everything and in that response say like I said you know I excuse me unfortunately I'm not available on that day but please we are we are interested what else can we do you know - is there another day I mean that certainly would be a message that wouldn't be misinterpreted well I'm gonna give benefit of the doubt whoever answered the phone probably was not the right person who should have been answering the
080phone and I'm ready to get clarification but you know it is always better to have three three you know what well no one we will know one Tuesday if we want to even venture there we will know on Tuesday if we want to send it out and keep looking beyond this this third one yeah there's so many other you know I really feel like of the two that we're gonna interview on Tuesday I feel that it's probably gonna be one of them but we're not guaranteeing that I also don't want us to rush our decision as you know in this either I know that we need to get started in the search but I don't want us to feel on Tuesday that our hands are tied and that we have to jump to choose these
081two or one of these three or you know there are thousands of other recruiting firms out there yeah there are but we do need to start moving forward and I I agree with you mrs. Rosario I'm not rushing this I just you know 102 's day if we like either one of the two and if if we want to move forward with keep looking so I think that's that's where we are right now so I look forward to that conversation on Tuesday me too at this time I don't typically I have the superintendent closing but that's not on here did you have anything that you wanted to say no I I thank you very much for working with us on the budget tonight I think we're at a good place there's still work to be
082done and I think there's I appreciate your patience with all of us getting caught up to speed I think again we're moving forward in a good direction and I appreciate the time to have some additional workshops all right thank you at this time we're gonna turn the meeting at 6:19