001Call the meeting to order. It is May 5th. Board of Education. Roll call, please. Chris Brown here. Grand here. Nancy Hopper here. Katie Jess here. John Smith here. Sarah here. Next to the flag of the United States of America and to the stands one nation God indivisible. Next we have approval of minutes board move to approve. Chris Brown Imper. Hi Smith. Hi Sarah Whitney. Hi. Next approval of the agenda. Move to second. Welcome. Chris Brown. Hi. Amy Gam. Hi. Nancy Hopper. Hi Katie J. Hi Smith. Hi Sarah. Hi. Okay. Next we have opportunity for audience public comments. Holy know I don't stand here as a member of stand here as a former teacher of that and I want to just our seniors because I taught half of them but I wanted to recognize wish you
002the best of luck he's done amazing [Applause] Awesome. We have reports. So this is our senior last week. We have our slideshow on Wednesday, our banquet Thursday, and tour of schools on Friday. This last week, tennis had regionals, but they fought hard. And then baseball has their last game this week, and I'm pretty confident they'll do it. Next for the board reports, anyone on the board, superintendent report? Okay. Um, so in your package plan, you have a policy. It's policy GDK that work day. There's a portion on there that wanted to change some verbiage on it and it so during the school year our offices are open Tuesday through Friday and um the policy here says that we will be open Monday through summer. So it sends kind of a confusing message. What I'd like
003to recommend that we do is we change it. Simply don't put days on there. will be open four days during the summer. And there could be a situation where I kind of like the idea we have some people who want to come in on Monday through Thursday and the office is open Monday. We have some people want to come in Tuesday through Friday. The office is open Friday. But it may turn out that I just say we come in Thursday through Friday to keep it the same as um what? So that's why that's in there. and hopefully you'll um also the summer meal is getting meals programs getting started again. Um Ashley and the food service program does an exceptional job with this. We have several places where you can go throughout the community to
004get free breakfast and lunch. Um you can go down to um Coline Elementary, Green Acres, Riverside Park, Blood Miller Park, The Block, Fort Morgan Middle School. Those places where you go and actually pick it up. They will give you the lunch plus the next morning's breakfast and then the next day you come and eat the lunch and the next morning breakfast. And that's for any student in our school district. There's one on site and that's at Sherman and they will have sit down or go have breakfast there at 8 and lunch there. Excited to continue to offer that to our community. I think it's a need in our community and uh just really looking forward to um feeding the kids over the summer, making sure they have good nutritious meals because they need it. Um
005I don't know how many of you saw out behind the high school. Um, we sitting in a meeting. I think my phone rang and then Jason's phone rang and then eight other phones rang and there was a pothole. I think it was about that big. Um, and what we discovered is it was a sink hole out behind the egg shop and luckily it was on the city side. So it had when they came to fix it, I think somebody how they did it. But when I looked, the hole that actually was left, we're lucky a car didn't swallow it up in there because the hole was probably the size of my office and probably about 15 ft deep and has now been fixed, refilled, and uh was turned around in about a week's time, which
006was great. So, yeah, it was kind of scary there for a minute, but it was a broken sewer line. It was a sewer man. Yeah. And it was all clogged up. So it was backing up and it was and water finds the path of least resistance. And the least resistance was digging out the dirt and washing it out. And that hole ended up being a lot larger than we thought it was going to be, but fixed now. Uh we do need to figure out the whole pavement, but at least we can drive back there. Um this week, as you all know, teacher app appreciation week. You all have places to be and places to go. This I wanted to shout out to our staff that we have some amazing people here in Fort Morgan. Really
007happy that they're here. Um I'm glad that I get to work with them. Um teacher appreciation week is always a special time for our staff. People don't understand. We were listening to our alternative lensure people this morning and so many of them said, you know, when I wasn't a teacher, I had no idea what it took. One of them says, "You know, I had my husband was a teacher, but I did it. It's not just a job. It's it's it's it's a way of life." And so, thanks to all the teachers out there, all the staff out there. Um, we appreciate everything you do. And the last thing I want to mention here, and I may have before, but I want to make sure we're getting closer. June, um, I think is when the state
008board we have a state board who's going to come out here and have a meeting in our room. Um I think it's a Thursday and Friday, isn't it? I do know that I'm not going to be here. I'm going to be on a cruise. My nephew is graduating, so I won't be able to be here, but it's it's a good opportunity for you to go and see the state board and they'll be here. They came out and toured the facility and took a look at the place and they told us that we were the nicest or the second nicest boardroom been to which we are pretty proud of that. So um it's June 11th and 12th. June 11th and 12th is when so and they're all day meetings I believe. Yes. Two full days of
009any questions. Thank you. All right, moving along. We have assistant superintendent of curriculum and assessment. Good evening. Um I was just counting up the number of optouts we had for assessments. Um I'm tying those out. We actually had 30 this year and I didn't have a chance to go back back and check from last year, but that definitely is up. That's between CAMASS and the PSAT SAT tests. district individuals or I mean some of those take 30 individuals. Yep. So you have to code out every single test separately. So it's awesome. Um but we're getting there. Um another thing just um just to put on your radar just for curriculum adoption um that's up for next year is English language arts which is quite a large one. We're already starting to have some conversations. I'm
010starting to have conversations with principles and instructional coaches around instructional materials. So, just so you know, that's happening. Um, keeping up to date on federal programs allocations. Um, the feds still have not given state the allocations, which means in turn we're not getting the allocations. It's going to be super late this year, um, later than it's normally been. And so know knowing that we depend on salaries and benefits in there, we're just supposed to actually just plan on a similar amount. Um but we'll we'll see. So usually they give us allocations by about now. Um because we're starting to work on the consolidated application for title 1, 2, 3, and four. Um so Susanna Cornova has done a great she sends an email out weekly. So um happy to keep you up to date on
011that. And then a couple grant opportunities that came um from CDE that kind of were last minutes on us applying for um because I think it's important if there's grant money and even though I think a lot of districts are applying right now for grant funding just because of budgeting but um submitted um a comprehensive literacy state development grant and it was actually we were able to actually calculate how much money we could apply for. So you could apply for different grade level bands. So one was like K12, one was preK um and then one was K to 5 and then another was 6 to 12. So just out the gate we could apply for $140,000 for year 1 for K5 and $140,000 for 612. And so I just put it all in. I'm going
012to ask for $280,000 is actually really nice timing, I think, because we'll be doing curriculum adoption and we've asked for four years. Um, so again, I think highly competitive. I ran into some people um in ESA Spark when we were up there last week and quite a few districts. Oh yeah, we applied for that pocket of money, too. So, we'll see. And then um Jen with the um all program and induction applied for the quality teacher recruitment program grant and we actually just wrote in for basically mentor stipens and mentor development um and stipens I think for instructional coaches and so it's just an ask. We're pro we're already going to spend money anyway on mentor stipens and so might as well utilize some grant money. And then just today I actually went and met
013with Lrino. LRO approached us. It's their 75th anniversary. Uh they want to give us money and so um I met with Connor Kash, former Fort Morgan grad and I'm super excited about he just sent me the link. It's just this little application for giving um some funds over the next three years. Um more than likely it's an easy ask for literacy. So um Um there's like four pillars that LRO has where you can ask for funding and so nutrition I felt like were pretty covered. You know wellness things but um education they're really wanting to be more involved in the community um which is awesome. And then finally um tonight or is it is it an action item? Yes, sorry. Um renewal application for Lincoln High School is an alternative education campus. we have to
014do that annually and so you'll see that on action items tonight. Vicki does always a nice job of putting that together. And then one item I didn't have on my report is we got word from Capturing Kids Hearts about a week and a half ago that um both Lincoln High School and Baker Elementary have been um chosen to be Capturing Kids Hearts National Showcase Schools. And the process is is that that comes from our leadership coach Mark Hatchel. he actually submits a nomination form to Capturing Kids Hearts. And so both Vicki and Daniel got a pretty cool box of um swag materials um to share with their staff really highlighting that they really have embraced the capturing consorts process. Any questions for me? Thank you. Good evening. Um We have the personal action report uh
015for your your action. You'll see there's some movement there. Seems like we made a little progress on hiring and then a surprise retirement or resation. Um but uh steady here for the most part. Um active postings. We have two administrative district level posting classified and our standard other ones are constant. Um negotiations update is going well. we have um and accepted our our proposal of um steps increases and insuranceances as we've done uh I believe ASAP and ACP will also ratify this as well um and so we will have those for for signing and to present at our next board meeting. The other thing I have that's not on my on Saturday he was recognized as the Colorado State 2025 administrator of the year. So that's really that's really awesome from where we were about
016a year ago. So it's great. That's all for me today. Chief Financial Officer Tony. Good evening. just have a couple items for you. Um, you received a copy of the resolution to appropriate some of the beginning fund balance for the building fund. I wanted to clear a couple things up on that. Last meeting I mentioned to you that we're moving all the HVAC costs and revenue over to the building fund and out of general fund, which is how this has resulted. Um, just to be clear though, none of those funds in that appropriation are part of the Legion Field bond. that money is locked down on Legion Field. We're not spending any of it. This is money that has accumulated over the years from projects that were done and just weren't all spent out. So,
017just want to make sure everybody understands we're not spending Legion bill money on this. Um the appropriation would uh use an additional 645,693 from the beginning fund balance. And so that'll be in your action items tonight. You also received uh the third quarter. Here we are. Um, financial statements. Um, just a couple items. I wanted to point out that over on the right there's this little column called footnotes and numbers clear over on the right. I actually utilize this this time. I wrote a few notes if you want to look ahead of time and see what we were doing here. Uh, the first one on the general fund. Um, the local revenue of course is is not where it should be. It's not where it's allocated to be because of the timing of property taxes.
018I got an email this week and we got a huge chunk of money from the April property taxes. So, that'll be evening out very soon. Um, looking at the total expenditures, we seem to be right on track with the budget. Um, year to date is at 69% which is a good place to be. I think we'll come in real well there. And then um the number three down there with the zero that allocations haven't been made to the funds yet. We usually do that in May. So that'll all catch up the next time we do finances. Then looking at mil levy, kind of the same two comments. Uh their revenues not where it it's um appropriated to be because of the timing of the property taxes that'll turn around in time. And also they were
019at 74% for uh budgeted items, which is is pretty healthy. A lot of those are are earlier in the year than later because it's, you know, repairs around the district and and regular contracts that maintenance has to pay for. Um, let's see. Cap reserve. I was just going to point out the comment number one. Most of the projects that were set to be done with cap reserve were completed. They're at 87% of the budget and I think they got almost everything finished. Once again, that allocation has not been made yet, but we'll get that done in the next couple weeks. Uh insurance fund. Um just pointing out the number two comment that we we were right on budget for uh the premiums for the insurance. That's kind of a given. They tell me what it's
020going to be and you pay it. So, it's not like there's any big surprise in that one. Um let's see. Looking at preschool once again. They are at 75% for the year for expenditures which you know this represents three course of the school year so that's right on track there. Um food [Music] service just pointing out that the the revenues are in line with what we were expecting budgetwise and the same thing with their expenditures. They're at 82% for expenditures but their expenses will go down significantly in June. So that's all the comments I had on these. Of course, if you have any other questions, I'll let discussion items. We have the first reading. District council revision policy GDK weight of support staff workday. This is the [Music] policy work. It was just discussion. Moving
021on to the consent agenda. Second roll call, please. Hi grandpa. [Music] Hi. Hi. Item A, the addendum to the superintendent contract. Second roll call, please. Chris Brown. Hi. Amy Grantham. Hi. Nancy Hopper. Hi. Katie Jess. Hi. Smith. Hi. Sarah W. Hi. Next. Approve the 2425 supplemental budget pledge to the board. Move to approve. Second. Roll call, please. Chris Brown. I am Amy Gron. Hi. Nancy Hopper. Hi. Katie Jess. Hi. Smith. Hi. Sarah W. Hi. Next. Do we have graduating students of the class of 25 for Lincoln High School? Pleasure. The board. Move to approve. Second. Roll call, please. Chris Brown. Hi Amy Grantham. Hi Copper. Hi J. Hi. Hi. Hi. D graduating students for the class of 2025 for Fort Morgan High School. Pledge of the board. Move to approve. Second. Roll call, please. Chris
022Brown. I grantham. I Nancy Harper. Hi. Katie Jess. Hi. Smith. Hi. Sarah W. Hi. Next we have the application renewal for Lincoln High School alternative education campus designation. Pledge of the board to approve. Second roll call, please. Chris Brown. I Katie J. Hi Katie Smith. Hi Sarah Whitten. Hi. Next, Fort Morgan High School leadership in action chass leadership conference June 3rd through the 6th 25. It will be taking place at the Colorado University in Grand Junction, Colorado. Pleasure move to approve. I just Next donation from Alo communications. Pleasure of the board. Second. Roll call, please. Chris Brown. Ian. Hi. Nancy Hopper. Hi. Katie. Hi. Hi. Last but not least on action items, we have donation from the Optimus Club of Fort Morgan to the Fort Morgan Middle School. Second. Roll call, please. Chris Brown, I
023am Amy Grantham. I just seven newsletters. Uh, we have newsletters at your pleasure to read. Moving on to advanced planning. Okay, the next board meeting of education education will be May 19th. The national teacher appreciation week is May 5th through the 9th this week. So, um last day of school for our Fort Morgan High School seniors is Wednesday, May 7th. Fort Morgan High School senior banquet is Thursday, May 8th. The Lincoln High School graduation ceremony is Friday, May 9th. The Fort Morgan High School Balora is Friday, May 16th. The Fort Morgan High School graduation parade is Saturday, May 17th. Fort Morgan High School graduation ceremony is Sunday, May 18th. The Fort Morgan Middle School continuation ceremony is May 29th. The last day of school will be Thursday, May [Music] 29th and the end of school
024your picnic and making there's no further business to come before the door. We are adjourned at 7:24.