001Order, please. Roll call. Chris Brown. Amy Grantham here. Nancy Hopper, present. Katie Jess here. John Couty here. Ny Smith here. Sarah Whitney here. Pledge allegiance, please. To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Before you the minutes of the previous meeting, pledge of the board. Move to approve. Second. Roll call. Amy Grantham. Hi. Nancy Hopper. Hi. Katie Jeff. Hi. John Proud. Hi. Smith. I s I. Next we have the approval of the agenda. Pleasure of the board. Move to approve. Second. Roll call, please. Amy Grantham. I. Nancy Hoffer. I just Smith. Hi. Sarah Whitney. Hi. Next on the agenda, we have special presentation. We have new safe entrance for Pioneer Elementary School performance services. Thank
002you. All right. Thank you everybody. Uh appreciate your time tonight. I'm Ian Ross with performance services. I'd like to uh just let my colleagues uh introduce themselves in a moment. But uh for the last 10 years, 10 plus years, I've been working with school districts, K12 districts to execute uh capital improvement projects, safety and security projects, infrastructure projects. Uh so I really appreciate the time tonight to really tell you about uh the discussions we've had up to this point, some of the developments that we've had very collaborative with uh Mr. Sanders and and other staff. Uh we understand that safety and security are a top priority for the district and I'd like to show you how we've developed a concept for what this could mean for Pioneer Elementary. Uh as well as the timing of
003what this might look like for you all u as well as how to fund it and how those options might imp impact the u the timing and schedule. So um please feel free to jump in with any questions throughout this. Um appreciate your time and I would like to introduce my uh my colleagues or actually have you introduce yourselves. Just very quickly I've been with performance services for about a month. So I'm here as an observer. I handle our local government work. Uh although I have a long background in uh Colorado and schools. So it's great to be here. Thanks for letting me sit and listen. I'm Kate Sawyer by the way. I don't think I said that. Hi. Nice to meet you. I'm Steve Savo, principal architect, performance services. So when we first spoke
004with Mr. Sanders and his team and and Adriana and we looked at u sort of the existing entryway and the need for a new safe secure vestibule. We also opened up the opportunity for redesign and improvement in the interior space. things that could be more uh modernized or just better suited and right sized for the district for the for the school. So, we've gone through a variety of iterations of the of the design phases, gotten feedback. Um Steve and architectural team have uh taken these sketches and and really moved things around and and received input. So, with security being the number one uh really the top priority here, we've also found an opportunity to kind of redesign some of that interior interior classroom and and uh and space around the vestibule so that you'll have
005a better overall workflow and uh environment for teachers and staff. We're going to look at some cost ranges just high level. Uh, as we move forward with this, we're we're happy to to share more information about the estimating process, what we've what we've taken on as far as the work we've invested along the way to get to these ranges, but they're just they're project budget ranges at this point. And then the funding options, got a variety of options. uh we've we've looked at probably four or five options that we think would help allow you to um get the first design piece and and really take a focus on security as a next part of uh of the project as well as then some options that would leverage grant opportunities for the state and we're going
006to show you the uh the implications of that on the timeline. So, uh, let me just pause there and just ask, uh, you know, are folks folks familiar with, uh, security best projects? Maybe show hands. Uh, have you done them recently? Yeah. Wow. Yeah. All right. Okay. All right. And overall, you know, I know this presentation, but uh, you know, how did that go? Any, uh, any initial feedback or comments on that? I pick it up. I think it all went very well. That was a few years ago, probably 10. 400. Yeah. Okay. All right. Great. Just trying to get a sense of uh you know recent recent experience and timeline of that. So, appreciate that. performance services uh has been around 27 years and our founder really was looking at some practices in his
007uh the firm that he came from uh and really was frustrated with the idea that folks were buying one thing, budgeting one thing, taking out a project and then seeing the budget turn and and creep by way of change orders. So, uh, he made a commitment to his customers 27 years ago and he he's carried that through on all on the way that there will be no change orders once we agree on scope and and final budget and get bids in, that's going to be the price. So, we think we're pretty pretty darn good at at what we do. We're not perfect, but if we make a mistake along the way for something that we should have identified and uh and should have figured out earlier in the design process, we own that mistake. And
008that's really what sets us apart as a firm. We've done uh 800 plus projects uh with districts around the country and we're committed to 100% customer satisfaction. So that's that's how we've stayed in business by keeping people uh happy and making making good on those promises. Uh and our commitment is to K12. So our focus is in K12. That's that's the area that we've built our business from. Before I turn it over to Steve, I just I just want to mention that this has been a really iterative process. And while some of the designs and some of the things you might see today, you know, look like they're they're pretty well baked, we we welcome feedback down the road, we welcome the opportunity to really take these concepts and turn them into design or turn
009them into construction ready documents. Thanks. Yeah. All right. Again, I'm Steve Boy. I'm an architect. So, uh, Ian did a good job kind of like what we're going to talk about today and a little bit more about performance services. I'm just going to walk through the evolution of kind of initial ideas, initial ideas and kind of some options that were selected and kind of where we are today with kind of uh the district's preferred uh kind of solutions. Um, again, a lot of input from Rob from Rob and Adriana and their team as we went through this process. So, I'm just going to start kind of big high level here. So these this is we're familiar with this Google Earth view, you know, the project area on the west side of the facility and uh
010that parking expansion area there. Just make sure we're on the same page. So um you'll notice in the bottom left hand corner, I think it was October, it was around middle October 2024. I was out here meeting Rob, met Adriana at the time. We talked about the goals of the project, the vision of the project, and we just kind of wanted to get a lay of the land. So just this is just kind of quick refresher. You know, this is the existing floor plan. The areas in yellow are indicating kind of the existing office functions. You know, the main office kind of on the island in the middle as we all know. And then some guidance kind of related programs off to the right. And as we all know, you know, maybe at one time,
011you know, the the building was designed as existing main entry to be on the east on the right hand side, but you know, for various reasons, right, we want that entrance to be on the west. So, so just quite simply, we're just we just kind of initial vision, initial kind of discuss discussion of priorities, but we started to kind of notice a couple things that you know, there's kind of three existing classrooms near that existing west vestibial that start to feel like they would come into play. So, kind of started some conversations with Rob and Adriana. Hypothetically, if you needed to, okay, we want the main entrance and the security control point to be on the west side. You want your office and your receptionist to be there with with them. So that started just
012kind of open the dialogue and kind of create the have the creative juices flowing. Uh very quick quickly after that we started to kind of identify well okay the areas in green those are existing um office spaces and the area in the left that's kind of the current potential real estate of those three classrooms that could be in play in kind of this space swap. So we started to talk about, you know, I kind of just shared with Rob, you know, preliminarily it looks like for sure just kind of with a diagram like this, you kind of need the real estate at least two of those classrooms to move kind of one for one the amount of spaces and offices in the current main office to the west entry, but that third office may be
013in play. And then that, you know, the existing guidance area on the right um may or may not be in play. Um so we just started to talk through that. I think we we we we kind of let them think we're going to look at a couple different options. What is possible perhaps if you just take over two classrooms versus maybe a little more of an invasive approach and take up all three classrooms and that would maybe include relocating guidance as well. So just kind of the evolution of that was back in October and at the same time in October as we blend in December we started to talk well there's another component to this project we would like to kind of extend the current drop off area to get closer to the west entrance
014just get the parents and the small kiddos if it's really cold morning just that that extra 15 to 20 seconds less of a walk. So kind of with that in mind kind of you know as a good gesture to the community and students parents we started to look at a couple different options. I think we kind of started out in October on the left. Like what if we just kind of literally just kind of extended the drive the parking lot kind of in a northeasterly direction and just kind of relocated the the loop just farther just to make that walking distance shorter. And then you know December and January we start to we look at well you know we've seen some successful kind of roundabout scenarios be successful at other districts as well. And then
015as we started to kind of think about it more, you know, also with this opportunity, we we we probably want to make sure we provide some additional handicap or kind of uh very close parking spots, whatever the solution is. So we we looked at kind of the pros and cons and we kind of uh talked about the merits. I think uh as we entered the new year, we started to look at um as that kind of the initial analysis was kind of on the table and kind of Rob and his teams were kind of thinking about it and thinking about the pros and cons. We started to further explore um options on inside the building. So this is just a diagram in yellow indicating the existing kind of project the existing classrooms that we think
016are maybe in play in this project. The three classrooms, the middle office area and the guidance on the right. The first option we came up with back in November was just a very straightforward what if we just take up two classrooms and literally repurpose. I think this laser works. You guys are probably staring at this one, aren't you? So, what if we just would just only move the existing office that lives in that spot and take up the two classrooms with a one for one similar kind of spaces but improved flow and and create a secured vestibule. This looked at even just kind of an option that really rather than a secure vestibial addition, what if we kind of created a secure vestibule inside the existing space with the idea that maybe you don't need
017to build an exterior vest. Maybe that could be a solution. I think Rob and his team's kind of looked at those options and I think there's some pros and cons to those approaches. Um I think one comment was that they made the reception feel a little crowded and maybe so that kind of kickstarts them. I have other ideas if there's any other options. So, we got some feedback specifically about that option. You know, Adriana, I think specifically kind of commented, you know, we can't really provide two new classrooms that are smaller than what you're used to. So, we got some feedback at that time. We really need to kind of get these classrooms a little bit bigger at the former office area. So, you'll notice these classrooms are bigger than kind of the month before.
018And then also there's some existing media center and shared staff rooms kind of side by side up there that kind of feel like they're double dipping in functionality a little bit. So we talked about what's the right size of spaces as that area gets remodeled as it would required as we kind of reestablish the wall between those spaces and the right sized classrooms. We got some feedback uh on some minor alterations and feedback in relative to the clinic and the reception um which is good. Um so then we as we kept going in December we said just what if we occupy all three of those classrooms. So this option is a scenario that all the main office um spaces would be all co colllocated to the west. So instead of guidance kind of still remaining
019over kind of a little bit on an island if everyone else the main office floats what if we incorporated them into the solution as well. And so this option although it does take up one extra classroom um it takes a look at well we're going to put one two three back of those of those departments relocating. So a viable option and then we also this is the first time we started to look at what if we created a new exterior secure desk to be able to free up that space inside the main office for a better flow at the welcoming desk the reception. So clearly we went through a lot of options. We got a lot of feedback. We looked at everything from A to Z on what's possible. But at the end of the
020day, as far from the site perspective, I think the current feedback right now and the consensus kind of from Rob and Adriana's team that it feels like this solution feels like the best solution for the school right now. I think they're not feeling as comfortable with the roundabout approach, but the the parking lot expansion, including some handicap spaces at at the nearest point in a simple drive that spills off of that current kind of service drive drive where you go if you go to the service, you go to the right. If you're going on the to drop off a kiddo, we're kind of peeling to the left. Um, very solid solution and all the other solutions are possible as well, but this is kind of where we are right now as far as thinking it's
021the best solution. from a building standpoint where we landed here here uh was the option that only occupied two of the three classrooms that just felt right better for various different reasons from Adriana and Rob's team and uh it it it doesn't lose any classrooms. It's we the two classrooms that are getting take taken over by the main office are recreated in the vacated main office area. But quite simply, just to talk in a little bit detail, this would be a new secure vestibule in this in the location that the current vestibule is. We'd actually close. We'd provide a new storefront wall that kind of creates it kind of a new glass vestibule. And there's an existing window in the exterior wall that we would punch out and blow out the sill to create a
022new entry storefront location. at that location like you see at other secure vestibules. The main office will be able to buzz people in and have the visibility to see who's coming and going. And then when they get past that control point, they can go back into the the main hallway proper. The spaces kind of to the left are are been flexing around and will probably continue to flex around, but in general providing a clinic that is in close proximity to the reception, has visibility uh and has a backdoor entrance as well. It has its own restroom. We have a staff restroom. We have some storage. We have a a work room, a principal's office at the corner that would have a window and a conference room tucked in the rear. The classrooms in the middle
023are very similar to the iterations before. So, that's kind of where we landed. I just wanted to kind of I thought it would be uh effective to talk you through kind of all the due diligence steps that we did and multiple iterations and uh we didn't just kind of come up with these solutions overnight. So it's been kind of really good feedback from the district which makes our job you know rewarding work. Can you go back to the parking lot you said? Yep. The preferred Yep. So what would the bus flow look like on that one? Buses would go over on the spruce. Oh, that's right. Yeah, it wouldn't impact impact the current value. Well, any other questions about the floor plan or Okay, again, it's just it's just a conceptual design, but based on
024kind of a lot of due diligence and feedback. So, There are other questions down the road. We can uh talk more about the layout, get into specifics and uh you know if you have opportunity to talk about that at a work session, we'd be happy to do that. Cost standpoint. Uh our estimating process is a team a team of people who really take a lot of pride in looking at all the unit costs all the linear footages really spending a lot of time in getting to um an estimate and just a little bit about our approach. Uh we're design build firm so we're an integrated firm. So when we do the the planning and the cost estimating, we have architects and engineers on staff and we also construct the building. So when it comes time
025to um take a budget and say, "Well, yes, but can it be built for that?" We're the same people saying, "Well, yes, we said it could be built for this, so we can build it for that." So you don't have to worry about separate entities discussing that piece. and and that's been something that our our ownership uh customers have have enjoyed over the years. And when you uh costs um we're really including all the site work that Steve described, all the full building renovation um and the new secure vestibule. uh we believe it will be uh within the range of uh 2 2,800 sorry 2,80,000 to 2,350,000 and this would be for all those elements of the project. So uh all the design fees for uh permitting full construction and then managing the project as
026well as project assurance. So we have a performance assurance group. It's headed by u a former facilities director. And what we do is we provide this district with ongoing support as needed. We when you buy a big a big project, you have new things, new things that you are not used to maintaining. And there's maybe not a playbook for how to do that. So we stay there by your side for as long as needed um to take care of training up your maintenance. We sat down with Gary uh excuse me with Mike I mean um and talked to him about you know his current maintenance processes talked about what that would look like with with the new vestibule and the new the new project element. So um our our firm is committed to no change
027orders. So when we say that this is the price and we can do it for this u that's guaranteed maximum price. You have any questions on the price? How's this? How's this looking? For folks who kind of thought, you know, you kind of saw the project coming in or might have heard a little bit about it. What What are people thinking? Everything's expensive. You're not You're not wrong. And uh we think this is a pretty a pretty good industry standard for us or or better. But you're right. It's gotten It's gotten crazy. Yep. So, I think that's where the timing piece comes into it where we'll talk in the next slide uh about options and timing, but you have a lot or quite a few uh funding options. And I'm not here to tell you
028which one's best or which one's right for you, but hopefully I can bring a little insight to help you make a decision that's going to be the best balance of two things. getting a security an important security upgrade done for the district as well as balancing the funding options and the timing of the project construction so that you can say confidently that we took this on. We did use the best the best use of taxpayer dollars and most aggressively got these upgrades with the with the benefit of having a more secure uh and an improved environment for our students and staff. So, you got the reserve fund. Uh, you know, that one's pretty cut dry, frankly. Uh, and I think that, uh, you know, just would take a hard look at at what sort of
029hit you'd want to take to that. Uh, and looking at the budget, you know, that's a that's a business decision for for you all. Uh, the best grant, you've got funding cycles in the best grant. So, typically it's awarded uh applications go in in January for those are are you all familiar with best, right? Um so you have some timing cycles to work with invest so January application um kind of May June award and then that puts you in the worst spot possible to do summer work so that's the challenge with best right uh certificate of participation we think that uh you know potentially at this level of funding typical underwriting process you know two to three months that sort of thing and and then you've got a note on you paying it off on
030the term that that whatever you want to work with your financial partner or we can help you uh secure one but you know then you have your uh your ongoing payments for that for that piece. Office of School Safety Grants. Has anyone uh used one of these in the past? No. You did for cameras. Okay. U Yeah. I mean, looking the looking at the class of uh applicants most recently, typically they're kind of in that $50 to $150,000 range. So, it' be a portion of the funding, but um you know, that that's kind of using context of of where that would come in and then potentially a combination of those sources too. So, so what could this mean for this project? Um look, I think the reserve fund would be pretty nimble way to uh
031get get the initial piece up and running. And when you think about what what the key pieces of this puzzle are, you've got to start if you start design early, then you can get ahead. You know, if you can do design, get your get your uh your subs together in the kind of winter and spring, then you're ready to start construction for the summer window, right? So, it's all about optimizing that that window. Uh with the reserve fund, we think you could start construction and take a significant portion of the construction uh and finish that this year and you could fully I mean I'm speaking out of turn a little here, but you know, potentially you could fully fund the project out of the research fund with the best grant. U you know, it's a
032great way to get grant money, state money, um with the matching with with the matching piece. you know, you're waiting to that next cycle coming in u with sort of the summer of uh of 2026, you're starting to design if you get awarded in in June of 2026. So, you have to think about if you're willing to wait that long on on a grant, which may or may not come through. So, that's I think that's a challenge with that one. Uh and then staggering the designs of the construction. So, then you have uh the rest of the construction being done in the following year. Uh so a little bit of uncertainty there but the opportunity to get to get state funds with the COP the certificate of participation. I look at this as very similar
033to the reserve fund. You're you that's kind of a known entity could potentially fund the whole project and get going immediately with the design and then take that into either 2025 construction or phase that into you know a part in 2025 and a part in 2026. the safety grants as I mentioned it's very similar to the vest you know you've got an uncertain outcome from the funding standpoint it's a smaller portion of the funding and then uh you're kind of waiting they have a little more aggressive schedule so if you get into that spring uh award cycle you could potentially start designing a couple months earlier compared to best and then um you you're still kind of uh in that fine window for summer construction but that'd be threading the needle a little bit but
034But that could be part of the puzzle and then you could you could probably do a combination of those two. So or any of those where if you can get design started early then you could potentially get the best fuel work and a portion of the interior renovations and interior improvements done in 2025 and maybe let some of the lesser priority items uh kind of move over, you know, delay that safely without without much risk. delay that to 2026 and that might be a way to to have a combination of pause here. I know I'm kind of coming up on time. I want to be respectful of your time. Uh do you have any questions of the on the funding on the timing? Anything we've gone over so far? Rob, yes. I thought I heard
035something about legislators looking at best grant reducing to fund these sources through there. There's a lot of there's a lot is always up to every year. They somehow find a way to fund it, but big budget shortfall that they're going to have this year. Um, best way to take a little bit of a hit. Yeah, that one's evolving and uh unfortunately kind of gone the wrong the wrong way with the shrinking pool. So, I guess the only question that I had for you is what kind of project supervision um does your organization provide? Because we the security project at the high school was a good one. Um however, there were some areas that we had some issues with after the project was done. It was strictly due to hiring of contractors and then nobody was
036there supervising the work that was being done. So, so we work that. See, I can speak to that. Uh, so we're really proud of our construction quality over site process. It's something that first of all, we would lay out uh early in the early in the project, you know, prior to construction, making sure that we're taking safety really seriously, but also having milestone inspections and, you know, we'll be out if anyone needed anything. I mean, frankly, this is a a condensed type project as far as you're not going on different sites and traveling all around. uh you know the district, right? Um so making sure that we have the reporting from our quality assurance visits that's given to you. So if there are issues that need to be addressed, we would bring them we would
037bring them to the district, stop work, if something needed to be done so there's no rework. Um and then make sure that that gets addressed and we would if we would we would take care of the ownership and the and the responsibility of any change in cost. So the district would not pay any cost overrun uh compared to what we initially said. So all that reporting from our quality assurance uh efforts would be you know fully transparent public information uh things that you would see regularly and making sure not just that we're do high quality work but also that we're moving through the budget and timeline according to what we said we would do. Thank you. Yeah. Does anyone have anything else? just real briefly if I if I can. All right. U we have
038a lot of experience supporting folks with best grants and u if that's a route that you choose or accommodation route, we're happy to happy to help you with the grant writing with that process. We've also done a lot of lot of bond support campaigns. I know that's not um an issue of the day, but it's it's part of our skill set. And I think that the point of this is that we are really good at uh communicating with the community and stakeholders to make sure that folks know what's going on. So, we can show people um on your website what what the goal is, what the project timeline is. we can get the community involved uh in the groundbreaking in u the sort of things that you know help kick off and and and share
039what you're doing to make these improvements and then um you know show along the way that we've done x percentage help you with the messaging on your website u advocate for you so that you have those things at your fingertip and you make it make it easier to share that with the community at any given moment. Um so that's that's what we wanted to share with you today. uh happy to discuss uh any of these any of these options, the funding, the design, the approach that we would take uh in a more detailed forum in a in a work session if you'd like or um you know, anything you'd like to uh to go into more detail about, we're happy to make time for that. But uh was there anything that you wanted to get
040covered that you didn't see tonight? All right. Well, we really appreciate your time and allowing us to present. We look forward to steps and we appreciate your time and coming down and sharing all this with us. We got some things to think about. So, all right. All right. Thanks a lot. Thanks. Now, we have opportunity for audience input, comments. [Music] I'll say something. Oh, good. I I have some parents who couldn't be here tonight because of coaching and family emergency and stuff, but they did want me to just if we had a chance to speak, they're they feel like this um safe vestibule has been put on the back burner over and over and so they just implore the board to consider sooner than later timelines um because we are the least safe entrance building
041and that's scary. We don't have a straight line of sight from my front office staff or my office to who's entering our building. So, we're relying on cameras or, you know, going out into the area and um looking. So, um I think our timeline is important to us sooner than later one. Well, I can tell you to rest assured we're going to take a lot of that into consideration. All right. No one else. We'll move into reports. Um for Morgan High School student representative is not here tonight. She is at soccer. So she has a valid reason. We will move on to 4B which is the board. Do we have anything? I'm keeping my mouth shut. I can't hear. I should have said that. So, you to performance services for coming out. We have been
042talking to them for quite a while and I do know several other people um on their team um for many years. Yes. And so um what I want to do is I want to come back sometime in April whether it's going to be a 2hour work session before a board meeting or whether it's going to be like a 4 hour Saturday where we can do a work do a retreat. I'll set out some dates tomorrow to see what you guys want to do and when you're available. Um, but it's not just this. There's several other things that that I want to kind of do spring clean up with and um kind of present you with, but this would be a portion of it. So, figuring out a if we're going to do it, b if
043we're funding. So, um we'll look for that date tomorrow with that email and then we'll probably just be like in a doo poll or something like that. So, um, and then today we have in front of you, uh, the renewal of our 25 26 administrators. Proud to put that list in front of you, Mr. Fight. Um, and, uh, that's what we have at this point. So, that's what I assessment report. Just briefly tonight you will see as you know we tabled the curriculum adoption for counseling at the last meeting um followed up with the counselor so that will be a discussion and action item tonight. Um we do have the opportunity again I don't know if you remember recall last spring we had the opportunity to apply for a concurrent enrollment grant and what we
044had asked for was basically monies for transportation um help maybe getting some more of our own teachers certified. We didn't get the grant because it was pretty tight. that grant has rolled over again. I just got the data from Joe Bowman for our most current concurrent enrollment numbers which are required by the grant. So, I've talked to Rob. It'll be very similar in what we've asked for last year. We might ask for a little bit less money, but really thinking about not not pro prohibiting or having barriers for our students who maybe aren't driving to get to MCC, which we've already been providing. So, the grant money would just help um cover that. And then just finally, it's not listed there. Um, but I had the opportunity, it was really awesome on Thursday and Friday
045to go with actually Adriana and Zach Norman, the instructional coach from Pioneer, and Adele Runo, an ELA teacher from Pioneer. We used some of our easy grant money, and we went to a teach like a champion um, reading reconsider training, which I won this shirt, so I sport it. But it was really awesome because we showed up at the training. And if you know anything about Teach Like a Champion, which a lot of our teachers really love, um it was actually the author of Teach Like a Champion, Doug Lam, who actually did the training. So, it was all about strategies for grades 3 to 12 on really thinking about the science of reading and really really thinking through just the pacing and the inclusivity of pairing non-fiction with fiction text. It was super engaging and
046I think we we took a lot back and to the point where Adriana, Zach, and Adele actually turned the training from Thursday and Friday into PD for their staff this morning. So, it was awesome. And before I go to the next one, I do have a question. Go ahead. I just wanted to mention I forgot one thing. Um, in my report it's uh we had an eighth grade night the other night to introduce them to the high school transition night and we had 47 kids express interest on the college now pathway. So we're seeing a high number which is I think great. Awesome. I had a question I meant to ask. I know in the legislator LRC they sent out there's something about a dyslexia bill that's going through the for input from the superintendent.
047So, I guess I'd like for I'm sorry I don't recall the bill number, but the one on dyslexia if you and Rita would look at that and give me some feedback um so I can take that back on Friday to learn. All right. Okay. Moving right along. We will go to assistant superintendent of human resources. Good evening. I don't have a whole lot tonight. Um we do have our personal action report. Um, it's that time of the year where we kind of all uh hesitate when a an employee asks to come see us in the uh and we do have a few resations on there that uh we don't we hate to see. Um but um we're working them. Um as far as job postings, uh we've got one administrative posting at this point in
048time. We have 36 certified and 12 classified, eight others. um with our uh we are going to our third job fair tomorrow and Wednesday at UNCC. Uh hoping that that's a little bit better job fair than has been in the past with some things that have gotten opened up um on their end uh to invite more folks to it. uh both the March 1st and March 13th dates um have been productive in conversations um haven't produced candidates yet um that we've hired, but um at least a little bit of brightness on the horizon that there are some quality candidates that are starting to back in uh into the flow. So, uh we'll go to UC and and hopefully have some luck there where they're a little bit more local for us. Um then we have
049the uh administrative uh recommendation for advancement. There are 23 administrators and directors on that list. Um a group of uh folks that work in the district and we recommend them for continued employment into next year. And then um just for future planning for you guys, we have recommendation for advancement for the certified folks on uh April 7th are classified in protek on April 21st. Chief financial officer report. You all had a chance to kind of take a look at the financials that were sent to you. There were just a few things I was going to highlight just just to point them out. The budget that is represented on this December financial is the first preliminary budget. It's not the one we approved in January. That'll be loaded for the next group of financials that you
050all can see. Um looking at general fund at the end of December, they had spent 57% of their budgeted amount. That's pretty much on track. When you get towards the end of school, there's not as much spending that's going on. um mill levy the revenues are going to look low because most of the taxes come in after the first of the year. So in the March financials you'll see a lot more revenue that will show up there. Uh cap res they've been doing a good job getting things finished for what we had on the list there 92% of projects were completed at the end of December. So they're really moving a lot more. And then bond redemption just pointing out that we've made the principal payments for the year already. Maybe we have one more
051in completely expended, but it's right on budget. There's no surprises there because we know what we're going to pay. Um, that's about all I had on this. Any comments? Are you happy with the presentation? Is it easy to read? Okay. Any questions? Question items. The first one on the agenda is the curriculum adoption for counseling. [Music] I just wanted to mention a couple things. The price tag um on counseling came in a lot higher than I would have hoped. Um unfortunately however um I'll just kind of highlight from the curriculum world what happens in uh the curriculum realm is that companies buy companies and then they uh so what happened actually with DESA which is our aperture universal screener that we have been using K8 and we've been able to pay for DESA K8 out
052of counseling core grant um for K5 and then I've been paying for the universal screener for middle school for the last couple years out of title 4, which is well-rounded um right education, safe, healthy students. And Riverside Insights bought them. And like this was in this whole year, I wish I would have known Riverside Insights was going to buy them because what happens is then they decide to kind of amplify their own product. So you cannot buy the universal screener for K12 without buying their tier 2 solution. That makes sense. Now what we what we knew when we looked at like our needs assessment is we need we wanted this universal screener to guide our tier 2 counseling small groups. We like Character Strong a lot better. We've been using Character Strong universally at K5
053um actually for multiple years um for tier 1. We like their tier 2 solution better. I tried to get Riverside Insights to budge. Then they decided, you'll see in the quotes this discount. You know, both companies gave us a discount, which $20,000 of a discount doesn't actually seem like that much in the whole scheme of things at 102. However, so when I went to my counselors at the last meeting, um the expectation from me at the district level is we really are digging into tier 2 resources and we really need to be using the DESA um the universal screener for social emotional learning. Now at K8 right now it's teacher report. There is a student self-report section now that started in the middle school and then bridges to the high school. So, this the high
054school potentially could use a student self report and a teacher report. I think we just need to work through that. Um, oh my gosh, I just my the parental like guardian consent, you know, to actually have students self-report things if that makes sense. So, you know, because they're talking about their mental health and so at the end of the day, it's costly. I am going to actually pair some title 4 money that I had set aside for safe and healthy students that we were allocating. Sorry this is kind of long roundabout but um that we were going to allocate for buying a system for IAP our individual career and academic planning which we have not had since Naviance didn't really work for us for six years and we just paid for it. So, we kind
055of took a little break, but we know that the state's going to start asking for and they're kind of going to start auditing a little bit like what does your IAP look like? Well, we've decided we're building our own system in Google Drive and I'm really actually happy with that. So, I don't have to spend money, sorry, on an IAP system. So, I'm going to reallocate that $17,000ish dollars and then pair that into the curriculum costs for for counseling. That make sense? So, I'm using a little bit of title 4 federal programs money and then the rest would be our tying up our last curriculum adoption for this year. Questions? That was a lot, but So, we're purchasing both of these that are presented. Correct. I know. Oh, trust me. I um I tried so
056hard with um on bartering these companies and anymore. It's just it's if I could be in charge of the world and in charge of doing our own curriculum and it'd be really awesome. So the question I have is I know it gives staff reports and so forth. Is there a stuff? Good question. Yes. And actually we just looked at middle of the year data um and have seen kind of some tremendous movement for kids who've been in small groups. Um and again the teacher reports as good as the teacher report. Absolutely. I mean, the teacher reporting on a student, right? And but it's a lot easier to have a conversation with somebody who's maybe struggling with a kiddo with behavior and you're like, "Wow, well, I'm looking at their universal screening data and it doesn't
057appear that we're having like any, um, this student has all strengths, but then there's definitely some needs." And so, um, yes, I would be happy to provide that at the end of the year for the board. It's good information. Thank you. Next on the agenda, we have the uh school calendar for next year. Any questions about I think the only question come up is how many snow days are we building into this because I know we had I believe five last year and I think we used zero. What do we have? 11 10 or 11 10 or 11. I mean because I I I mean the one thing that I've been approached from staff is this a way to maybe cut that amount down to where you know well part if you recall part of
058the conversation was that we weren't going to take the number of instructional hours away from kids. And so in order to do that, that needs to start away from you. Yeah. Yep. And that's the that's the question. So thank you. That's the answer that I needed just to make sure that we're on track with what we originally approved. Thank you. Next, we have the board of education meeting schedule for next year. Woohoo. Sorry. District accountability. The DAC meeting dates for the 2526 school year are listed. We have the third reading uh district revision policy. GCCDA-R administrative sick uh staff sick leave. have the second reading for district policy revisions. Discussion on any of those items unless there is a reason to not do a consent agenda. I will ask for the budget of the board
059for the consent agenda. Move to approve. Second roll call, please. Amy Grantham. Hi Nancy Hopper. Hi Katie Jess. Hi John Crowley. Hi Minnie Smith. Hi Sarah Whitney. Hi. Next on action items we have the 202526 contract renewals for the administrators. Pledge of the board. Move to approve. Second. Roll call please. Aan Grantham. I Nancy Hopper. I Katie Jess. Hi. John Prowy. Hi. Whitty Smith. Hi. Sarah W. Hi. Next curriculum adoption for counseling. Pledge of support. Move to approve. Second. Roll call, please. Amy Grantham. I. Nancy Hopper. I. Katie Jess. Hi. John Crowy. I. Mindy Smith. Hi. Sarah Whitney. Hi. Next uh action item is to approve the 2526 school year calendar. Pleasure. The board. Move to approve. Second. Roll call, please. Amy Grantham. Hi. Nancy Hopper. Hi. Katie Jess. Hi. John Proud. Hi. Smith. Hi.
060Sarah. Hi. Next on the agenda will be the board of education meeting schedule for 2526. Pledge of the board to approve. Second. Roll call. Amy Grantham. Hi. Nancy Hopper. Hi. Katy Jess. Hi. John Browny. I Smith. Hi. Sarah Whitney. Hi. Next. Do we have this the DAC schedule for meeting dates? Pleasure. The board. Move to approve. Second. Welcome Amy Grantham. Hi Nancy Hopper. Hi Katie Jess. Hi John Crowy. Hi Mindy Smith. Hi Sarah Whitney. Hi. Next we have item F, third reading district revision policy [Music] GCCBA-R administrative sta staff sickly. Pleasure. The board move to approve. Second. Roll call, please. Amy Grenam. I. Nancy Hopper. Hi. Katie Jess. Hi. John Crowley. Hi. Mindy Smith. Hi. Sarah. Hi. Action item G. Fort Morgan High School FBALA Future Business Leaders of America State Leadership Conference Approval. Second.
061Roll call, please. Amy Grantham. I Nancy Hopper. Hi. Kenny Jess. Hi. John Crowy. Hi. Vinnie Smith. Hi. Sarah Whitten. Hi. items for advanced planning. Uh the next school board meeting of of education will be April 7th and April 21st and B the district office will be closed on Friday, April 18th. Further business to come before the board. We will adjourn at 7:51.