001so we're going to call to order at 6:32 rise for the pledge ofgi pledge the United States of America for it stands one nation before we do our roll call I'd like to introduce Joe i i to the board and welcome and we look forward to working with you so we'll start with with Mike please Mike debie shman Vin gadella Su ni mcra Tomi Jay any amendments to the agenda okay cards here okay we have no amendments to the agenda okay um approval of the Board of Education special meeting from 26 second any discussion all in favor I oppos obain motion carries I think uh staff and student um recognition very part of the meeting ours too yes um so we have two different recognitions tonight we're going to start with one of the students
002um Zach W um built and delivered three picking tables for Oxford High School as part of his Eagle Scout project who recognizing his for doing so his donation to service is bedrock of our um community and something that we trall in everybody and this act that you did is one of jity and last many of us in the room here and we really appreciate donation the district community thank you for that okay and then we are um celebrating four of our teachers from the Middle School um they um did a donation of a book drive and they collected books not at the middle school but throughout the entire district for an organization here um called read to gr which is a nonprofit organization that um donates books to Children um and young adults um that
003need them and I actually spent one morning with them outside Saturday colle moving the books with them and how many books you end up collecting we ended up collecting over 2600 books wow that's amazing it's going to Children um that need the books that don't necessarily have access to them so it's a worthy cause in in a month that celebrates about reading March is a book a month that's started or dedicated to reading Across America so that um gives back to the general Greater Community so to thank you for for doing that and modeling for our students how to give back to the general so s thank you for your support we'll group out afterwards John and' got Darren thank you for spending time with us let's do a group shot de you want to
004join us sure and you're free to go and do the rest of your or you can stay have YouTube we're good with that yes we're good audience of citizens Joe do you want to tell us a little bit about you while you're here and start off our audience as Citizens sure um my name is Joe IIM my C police officer I've been on the job for nine years now um I do have a kindergarten in the school and then one more a couple years behind her so look forward to hopefully contributing and helping where I can welcome to the welcome welcome Joe appreciate it um anybody else have anything that they want to say no okay board correspondence did we have any no awesome um approval of a donation request for Oxford Middle School science
005classes yeah so several weeks ago received an email from one of our science teachers um at Oxford Middle School asking for U me to approve a fundraising effort that he wanted to do to enhance his um side class and his counterpart also in the team also in the grade level um so I asked um Eric to meet with them and meet with sovia to make sure that there's an alignment with our curriculum which um he's going to speak to in a moment um the fundra fundraising goes through donor choose our board policy does permit allow us to do so um the value of the donation exceeds the $500 which um requires board edication approval which is why we're bringing it to you tonight and I fullart recommend and support the request and request the Board
006of Education consider the approvable um I'll just speak for a couple minutes um just about what it actually is there's three different um requests that are going to go on doners choose platform um all of these promote kind of align to District focus of increasing student engagement um and getting Hands-On activities for the students um so one of the um one of the items that will be on there is called a um AR augmented reality sandbox um so this would be used it's it is a physical sandbox with a projector over the top of it um has a depth sensor a computer U measures the sand height the students can manipulate um that to show land use patterns um it overlays these digital images I have not seen one in person I only saw kind
007of the video we showed me but it it is pretty neat they have some of these in these bigger scale museums as well this would be a smaller one but that they can roll in and out of the classroom so it could go away into storage when done um uh that is one piece they would use that aligns to three or four different ngss standards um that are taught throughout the sixth grade um science classroom uh another thing they're looking at putting on the donor choose platform is a sha table um which is kind of what it sounds like it's a it's a table that shapes shap table um and you know you can look at when there's in natural disasters and land movement um you know you can build different like foundations engineering principles
008to see how it would stands um so again Concepts taught align to ngss standards but something that um students would be able to get that hand activity as well um and then the last item would be um a couple different uh small or smaller erosion tables um so again kind a big sandbox with uh a water pump which uh mimics a stream uh for when they're talking about erosion uh they can manipulate what's in it so they can see you know build a dam or or put different features in it to see what happens um with the different uh water patterns you're able to build within it so again all of these align to ngss standards um and promotes student engagement through Hands-On activities um we don't have like we have an approximate cost um
009it it is probably going to be in the $10,000 ballpark maybe even a little more once you do shipping and so forth um so it is a big ass um Vol through donors choose but you know we're confident and know there's a lot of success stories on there so we're confident we'll be able to get those and again it's not just for Michael Quon put the um request in but it would be for the entire sixth grade and I think there's also a lot of opportunity to use those in other classrooms as well um but some of them are easy to maneuver into different areas of the school so there's there's Project Lead the Way to use some of those with some of the units they teach so I think we can definitely find uses
010outside of just those sixth grade classrooms as well we talked about it last night in curriculum and we thought it was a great way to start with the hands- on stuff with the K so we didn't have a problem with that I CC of them last night I'm not familiar with donor Cho so how does that work so basically you put the request out that you describe what your project is and um either individuals or companies can donate money towards the project where the project reaches owners choose send that out the kids aren't sending outre Angel Investing right CR it's crowdsource funding and the teacher actually feels that he has people um that will be ready to donate once it goes up there and it once if if it does reach the cost and we're
011able to purchase it does become District property and we can do this for other things too you know if the other teachers have ideas that they want to do we can certainly bring it back to the board as we're doing this one right um and that teachers have asked to use donor choos and it is our policy um and I want to encourage teachers to be Innovative and come in with projects like this this all STK uh you know based on the money that you collect because I think it's phenominal thing is that can you buy one piece you know you don't have to get all three at the same time yeah it's going to be phased in yeah the way it would be posted I think we'd be able to do like you know
012this the items separately but we're looking at getting all three together to build into the curriculum but um yeah it may be something where the shape table's purchased one week because the donations come in and the other ones take a month or two later um you know so we'll just have to see how kind of it goes yeah I think it's phenomenal especially sixth grade great time to do anybody else have any questions want me to make the motion pleas yeah I'd like to make a motion to approve the donation request for the Oxford Middle School science class estimated at $10,000 second any discussion all in favor opposed obain motion K thank you very much please bring us more yes like well I mean they did such a phenomenal job with the other grant money
013but they invested they used it for really great IDE okay approval of promotion and graduation dates and reain date for om and OES yeah so typically wait until April um to begin this proposal to the Board of Education we do that because there's um always a slim chance that you're going to have a snowstorm end of March beginning of April I think we're probably safe at this point to assume that snow dates are out there's always a slim chance of a tornado or rain event in April late April May you never know that in which case we we' address it at that point but we do need to establish the graduation dates um so that we can begin planning get invitations out um and again um requesting and registering for the chairs and the stage
014and the sound and everything we need to do so when take a look at the calendar the last day school is June 11th we typically will do the graduation the day beforehand um we'll do the Middle School graduation midaf afternoon it'll be a few hour AP for the custodial staff to take stuff apart and put the chairs back in the new setting needs to be and we'll do high school graduation um early evening um if it looks like there's going to be inclement weather um leading up to that Monday we would then do a rain date on Tuesday if both dates look like it's going to be nasty out um then we would have to figure out an alternative plan and we the backup plan that we've had in plan place last couple years would
015be to have the graduation ceremony in the auditorium with um a video feed for an overthrow of audience to the gym it's not the best scenario which is why we try and get it outside last years we've been lucky the weather has hold out I just really quickly so I have one in each what's what's the time difference between between the two nor it's about like three hours oh perfect yeah it's it's plenty of that was more for my wife there's plenty of time for pictures and yeah yeah there's enough time to to get home and get back perfect yeah thank you anybody else have any questions he there a motion make a motion to approve June 10th for the promotion ceremony Rockford Middle School and grad uation ceremony for Oxford High School with June
01611th the inclement weather date is there a second um any discussion all in favor oppos abstain motion carries RP yes so we had um unofficial confirmation for the board of SEL and board of Finance to work towards an RFP and bring back to that with an approved um the um and at the last Board of Finance meeting which took place last week um they took the project off of the capital request for this upcoming year indicating that they would funded this year so we went out to bid uh we received two bids U we included both bids in the packet for you this evening and we're recommending that the Board of Education approve um the lower of the two bids um I have mik be to speak if you any questions about the two bids
017um and then we would then send this off to the board of Select tomorrow requesting that they approve it so that they can go to the board of Finance for funding Board of Finance meets on the 17th just so everybodys we have a new member maybe we should explain what's going on and why it's going on so quickly the pool pack is on top of the do you know it I'm okay appreciate it though you're welcome I just have one question Mike um are you comfortable with the this company have you work you've worked with this company yes extend I've worked with both both companies that bid on it uh the lower bidder is U the person it's the company that does most of the work uh that we've been dealing with repairs essentially okay
018and the higher bidder is the company that is doing the hbac work in this building so I have a high level of confidence in both companies okay question a question for the contractor wage certification is that just a form yes like they just like they didn't check a box kind of thing is it something do we need that to be able to move forward or is that more just a something you know just preliminary or or so in the RFP it did it did state that it was a required document so in the RFP it is a deficiency that they didn't they didn't uh include that in their submission in their submission they do state that they are going to be using prevailing wages um the certification is just a form from Department of Labor
019that they utilize in the RFP language it's very specific that you guys uh do have the ability to wave any requirements and the second question I had for is M the corporation that the what either the owner or one of the workers broke off their family vacation to bring a part from New Hampshire so we could have heat in I don't know is it the high school or the high school yes that's correct okay that was n that's corre and the the last question I have is is there a time difference for when they can get this executed like can M Ando get it done by August and air temp like is there can they um execute this this uh so there's a lead time in in receiving this in this uh equipment and I
020believe that the lead time is I don't want to give you the wrong dates sorry um it's 7 to9 I'm sorry 17 17 to weeks so we're talking about about pool pack uh is currently 17 to 19 weeks out and the UV system is 5 to six weeks lead time so we're looking at 17 to say 18 weeks so we're about four or five months out right um yeah so that so no matter what do we think it's going to be a disruption for women's swimming the women team they they compete in the fa right what's the amount of time it takes for them to do the repair I don't have that answer I don't know that answer I don't know how long they they they have planned on taking to to remove it it's
021not it's not a one- day job it's requiring a crane to lift off and train to lift the new one back in place and then there's a lot of duct work that they have to uh match up to the existing duck work and there's curving for the pedestal that it's going to be hitting on so it's it's not a quick one- day job it's probably a couple of weeks of work but it's we you know we're it could go at any time so I don't think we want to wait no we don't signal no we don't so so in the spirit of not waiting single minute do we have do we absolutely know for sure we have everything we would need to put in front of the the board of Select because Jack made it
022clear in his last Mee we're not putting in the capital plan it's all on you guys to make sure it gets to us finally and do we do we have all the documentation we would need so we don't have to S and go oh this is great we' love to do it but right so if we can button down on all that so there's no excuses that we don't move forward because right at 460 and we'll put maybe 150 put one so that's 362 to the town on a cash basis with an $8 million Circle right so this should be a no-brainer we should I just want I just want to make sure there no technicalities interfere with them saying yes in theory we've complied by what the town has asked us to gone out
023to bid the board of education is approving the bid as as we presented it it meets the needs of accomplishing the the goal of the project to the unit so in theory they should repr and say this meets their if they put a block on it there could be other things that I don't know about but this should satisfy what their requirements are if we get it on the agenda for the 17th we should try and get at least our board there as many of us as possible to you know and Mike if you wouldn't mind coming to that meeting if we get it on there so there's any questions yeah they might um put us they might say that it's too soon to get it on agenda um but we can request it they
024have yeah considering that you know we're really at the edge if this goes down then they're not going to have um partner are we aware of any potential dissatisfaction with ML on Town Projects that we're aware of we've been slowly satisfied with them everything not not us but I mean like I don't think they've done any other work um the only they did some work I believe at the old Annex Building but I think we were still in control of that building I'm not aware that they're at Center they did something at Center for us but they have been as far as i' as I've seen very professional very timely um the work they've done has been Stellar they fixed stuff that we has been broken for years on us and they've gone above and
025beyond when we've had emergency repairs I I have no problems whatsoever with this comp Corners wasn't M the one that that you finally got to figure out what was wrong with the Middle School yes project so after all of that they were the ones that actually came to the US I'm just curious why why they just didn't provide the form is do companies not some sometimes that the waiver form do they yeah I think it might have been uh an unusual request for them in the RFP that was something they made I can't really answer the question they that something the town will be a stickler about like you don't have this form and I don't I can't answer that question would you we going to get the form we can ask them for the
026form yeah yes so to kind of take that another step I think in terms of transparency what didn't they provide just so we can tell people listening and I know what prevailing wage is but many others probably do not okay so my understanding is prevailing wage is a wage that's set by the Department of Labor so and it it's dictated by the dollar amount of the job so if the dollar amount cre creates is over a certain threshold then you need to provide wages to the workers that are performing the work for that company at a prevailing W which is set by the Department of Labor the certification form that is missing is uh a Department of Labor certification form that they fill out essentially certifying testifying that they are going to pay the the
027prevailing wage that was a form that was missing they included in their scope of work that they are paying paying prevailing wages so they they denoted that they're paying the prevailing wages they just didn't provide a certification from that's and that's what considered a technical flaw of this admission and thank you for the explanation I think it was important that we say that I think it's this form in the packet yeah that's correct you could do we ask them to have that form ready to go and we can submit it so we can approve it with the caveat if that's that's submitted no included that in our motion if we feel what we need to what happens if it if they don't come up with it we have the right to to um exclude it
028did um RFP gives you the ability to basically W wave any portion of the RFP based on what your what Your our needs are so if you feel that the rest of the the bid meets our needs and the fact there was a technical submission they already stated that they were going to comply with for bailing rage fact that they left that form out you're leaving the fact that they needed that form in the first place in your approval and the bid allows you to do that if you can look at um paragraph 13 of the RFP which is on page five and I believe it's performance bond I apologize it no 12 yes it's on 12 um and it says all services form oosha lab cost requirement sorry the wrong the wage trate is
029on page two that's right under wage rates de must complete and submit on Section number four Town's options the town reserves the right to reject any or all bids and to wave any requirements for technical defense or service there and when it is deemed to be in the best interest of the board of education so if you feel that not needing that form is needed and they've stated so in the opening paragraph then you're weaving the fact that they needed that technical Fe is that to me it's a technical feed fact of their submission they left that form out only the board May authorize deviations from appendix a specifications and all deviations must be in writing and approved by the Boe you see only appendix aend a that's appendix a is the scope of work
030was bids must be so I'm not sure that you can U accept it conditional upon the certification then being submitted after the fact I think it needs to be either waved or not like other back channels we could use to get the to get the of course I the reason I'm asking is you know there's been criticism about transparency here um and I don't know I'm just having a discussion sure um if we have a complete packet I think that looks better to the board of Finance um also looks better to board of selectman as well um I don't want to hold this up because I know I know how important this is if we don't fix this thing it's going to fail we're going to be out of luck for quite quite a long
031time 17 to 19 yes um and I don't know I mean Steve's been working hard trying to get everybody on board with the budget trying to make sure everything's transparent so um if there's any discussion that we could have to to see if we can get this done I mean I mean it's a $992,000 difference $93,000 difference that's a huge difference we should be going with these people um I'm just a little worried given the criticism that has happened with the board that there's going to be more criticism right if we can avoid that I would like to avoid that I I don't know how many else you have in your right to do a motion that approves this bid in the condition that the form is accepted is turned into us and that if
032it is not turned in by certain date that your second approval goes to the second of company which is kind of why I asked Mike if he had some back channels he could use to just get this done quickly and without an issue I could I I the reason why I haven't is because I want to be very transparent very strict with the fact that this is what was submitted I I've done a number of bids in the past where if something happen missing that I that I have approved it and then got in additional pieces afterwards and and honestly for the record this man came home from New Hampshire on vacation to help us do stuff so I I get that I'm just I'm just trying to avoid future issues down the road here
033it's all I don't think anyone's questioning the the competency of that company or that they're good partners with us both like I said both companies have been good partners and they're both very confident so I have a high level of confidence with both but there's a large disparity in the in the price there is and um I think that's the reason why I made the recommendation okay all equal the taxpayers deserve obviously the the price um yes the Air1 was Air1 I know they're duing the HB system was that a vendor that purely came through um just strictly for the bid process or was that a vendor recommended by the town um there were no vendors that were recommended by the town that even an no okay but I'm aware they were Ved that because
034we currently do business with them and we actually reached out to number of vendors prior to doing to get informal quotes to kind ofate whether work was there one of the companies that took a look at the project this so what is your thought you want to do the motion with the request of the completion of the form and if the form is not completed by within 24 hours I mean I don't want to put them on I don't want to but I kind of push togethera need to get to them the p and Screen 48 Hours you get that I have high level of confidence so if I call them tomorrow they'll get it to so we would do the motion to approve the RFP to award the RFP to M um contendent upon
035the receipt of the the director's wage certification than by end of day by end of day Thursday Thursday time to get and in fact I would do it because the p of the town is closed off on Fridays not anymore they we open aren't they open on Fridays now my watch still is Friday half days that on Friday this past Friday 3:30 is open okay but she's also so this packet once we have the document we Supply it goes to the town clerk and gets stamped as received how do it work we'll send it to the town assistant to the first Elman to request it to go on to Thea can we send it to all of the Selectmen just and all of the Selectmen so everybody know email is public their email is public
036do I just I would I just want to make sure that they've had opportunity to look at it no timing issue right I don't want anybody to come to a meeting on third Wednesday and say oh we didn't see it maybe Jack do is see you want second year motion oh yeah second motion I any discussion I think we just had it I know um all in favor oppose abstain good motion carries great job thank you thank you Mike thank you thank you did you get that motion got it awesome okay approval for healthy food certification so this is an annual requirement that's part of the on Food Service program that we have in order to comply the natur Food Service program typically are two motions they now to the two motions do one which
037saves the time of reading it the full motion needs to be read and entered into the minutes and we federal government like to make a motion for the Oxford Board of Education will allow the sale to students of beverages not listed in section 10- 221q of the Connecticut General statutes provided that the following conditions are met the sale is in connection with an event occurring after the end of the regular school day or on the weekend the S two the sale is at the location of the event and three the beverages are not sold from a vending machine or school store an event is An Occurrence that involves more than just a regularly scheduled practice meeting or extracurricular activity the school day is the period from Midnight before to 30 minutes after the end of
038the official school day location means where the event is being held and must be the same place as the beverage sales anybody second second okay so are we talking like soda is that what this is I don't understand and this is for a concession stand we need to like approve this kind of thing really confused what it the person that runs the the state says no I think the state says no soda during school so why then why do you have to talk about it for whatever happens after school um no might be present in schools can't remember how it's worded I think because it's on school campus it's a school event right okay like if they were GNA have um a pep rally they couldn't they couldn't have soda okay football game is good
039baseball game is good and like at the at a play you can have it in the right that part of the school day so the lunch program can't be serving or selling soda as part of Lun and is it just strictly soda or is it juices or what else it used to be like Gatorade power one I the um any discussion all in favor oppos abstain motion carries just quick question conjunction with this the Our Food Service I know we have menus in school but do they offer like do they have a standard cite or where you could see the menu like oh here's the ingredients you can in fact there's a web portal that allows you to select the ingredients you you can't have and out and show you just menu options that are
040available to you but there there's stuff showed like you can look at and say Here's what's in it I don't know if that all read so my youngest is type one diabetic and yes like she can see how many carbs or in whatever is being served and she can use her Dexcom and her her pump accordingly they act I'll take it offline but just here it's if they say if you're doing the fish sticks here's what's in it the ingredients is ingredients I don't I'm not sure about that I just know that we know what carbs are in Crazy pres what's the site name agenda so you the lunch oh I see menu and then oh Bo right there thank you apprciate before the superintendent okay um some quick updates for you um first of
041all I want to congratulate all of our goh students that participated in the um fifth grade musical um last week they did a beautiful job um there's two performances um each morning there's a performance each of the two evenings and they did a wonderful job um both acting and singing um it great we got Qui Farm students over here to watch the performance it gives the opportunity to get students excited for when they get to the school and the evening show is great as well and thank our our staff for participating that um speaking of musicals our next musical for the high school um is um mermaid um the shows are Friday April 26 at 700 p.m Saturday April 27 at 2m Day show and 7: p.m. evening and again it will be Sunday show
042at 2: p.m. so there'll be two afternoon shows on this time and the students are very excited and staff very excited so please Mark calendar and um those of you that had the privilege of getting the arch last night feel easing students great talent and unbelievable teachers that have mentored and our students G well um it was just a great demonstration of the artistic abilities our students have um now that was our art we had students that were singing and playing instruments as part of the event and it's just so great to see a K2 type of a um event that shows you the scaffolding skills students have across um the years and the developments that they have and even within the school the wide variety of type of art that engagement so kudos to
043all five of our art teachers dist provide putting it together and collaborating together put get together a wonderful show um I want to shout out to two our teachers which I am going to bring two an up board member at board meeting Hi hovind and um Megan um thir teachers in this building um this is the second year sorry my year where they've done something called um journaling with students and they brought an author Katie Woods Katy wood um who wrote a book simple seed and it's all about generosity and kindness and compassion and she's done amazing work uh with that book and the teachers have really appropriated it more teachers are getting excited about it the author came and visited the school last week maybe some Doritos Katie came and visited the school and
044talked to all our students and the message was just amazing about growth and mindset and compassion and then she went over to the middle scho and talk all sixth grade students and the message was just loud and clear there's two different themes the message was similar um but the stories were different and she spoke to students and spoke to staff and we are going to bring her back again um possibly for convocation and just I want to shout out to the two teachers that really kickstarted all of it and just amazing work they were so excited when it came to um ask for funding for that um and the journaling that the kids were doing it was just phenomenal so it was a great so just great work for those and I just the two
045teachers this afternoon talk about ping um and we are planing an entity of retirement and recognition to of our staff U for all staff that are retire and we're going be a big party for them and um celebrating other staff members along the way and that is April 29th May May 29 sorry close and we'll be doing that at the um oord greens yeah and we to sign the contract for that board members are invited to attend thank you for that um reminder that we have an early release this Friday for fresh learning and thenation an announcement General announcement that our social media last Wednesday my account through Facebook and Instagram was blocked for security resour and I cannot confirm my identity to Facebook there's no to call there so I'm still working getting access
046to it I'm in the process of creating new accounts for the District Welcome to My World those kind of frustrating I think I can post one more time through my phone but I don't want to do that and so I can make the announcement of where to go send people to so I'm in process of working to create the new accounts at some point I'm hoping to get back into it but I can't guarantee it just very frustrating because we were on a roll every day setting out budget information and promoting all sorts of stuff and it's a huge communication flaw and there's no one to call there um but I am working on it and hopefully we'll be back in AC in py this week um exciting news are um high school we one
047of our two high school music teachers met um at the connetic music um assembly this past week um was awarded emerging educator award which is a great recognition to our program and to her I'm very proud of the accomplishment that she's made and um the work that she does with our students um as soon as they get back on social media we both host the aonor rols of high school and the middle school we were getting ready to do so and the high school actually as paused last Tuesday as I was getting ready to submit um because they had a number of students that had um incompletes and they wanted to give the students an opportunity to get their assignments in before Clos so we would have to post it twice so hopefully as soon
048as I can go online then the 10 days are up and I'm able to then post the poist of students that's why it was kind of Del for that and finally um we are in the process of getting nominations for Teacher the year and for professional the year was in my last newsletter to staff is my last newsletter to families I did post online so if any of you have wonderful teachers that you want to nominate if parents um want to nominate we have a lot of nominations coming for both and we want to um recognize the wonderful work our teacherss have done and our hope is to have those selections ready to announce the end of May um before the end of the school year and to help celebrate that at our end of
049year um party that we're having just anounce a few minutes ago so if you have anybody please um submit and those parents that are watching and teachers that are watching please go ahead and submit as well um because we want to celebrate work our staff doing and um one final announcement last week was per professional um week um we did celebrate and thank them um just one final shout out to all the hard work that they did because they all can go um they're behind the scenes doing the hard work with their kids and don't always get the thank you that they deserve and we really do appreciate all their hard work anybody have any questions yes I have two first does the Board of Ed have a social media no can we we've talked
050about it several times because that would kind of serve as a backup for o Public School stents we can create one well the backup should be the security aspect of having that backup account backup number I for some reason I was the only admin connect in the P so what we're doing is going to have at least two people connected to it so one profile gets like that we still have access to it second second question do we have a head coach for football um not yet I am interviewing the final to candidates tomorrow afternoon that's it so close on the criteria for Honor rooll yes I know there's been debate and stuff like that is there like a program or what are the ground RS for Honor um I don't have the specifics in
051front of me it's just it's designated by the high school there's um Regular honor Ro and then there's High honors I don't have the criteria in front of me though will you be listing both honors and high honors or just High honors I think that if you're in high honors if you're you met the criteria of honors then you're at the next level no it means you're post yeah they're both ready to go there are two different lists um there's three different Graphics that I done for and maybe you could just send us the the the right criteria yeah I think that's important everybody knows yeah and the honors are only the high school in the Middle School um in the middle school grading um was not done yet at the time so they were
052their date was the this week so once I have their list I'll get it from them for both schools school high school and once again we hadn't done this in the last couple years the first time we're doing this anybody else I just think this is a good idea it just would be nice to know what the grad here yeah we share that and maybe put it up on the website as well yeah anybody else have any questions okay thanks for very with been talk audience of citizens anybody have any questions except one um so recently I got a form home saying that my son was chosen to be in um the Oxford inludes for elementary level like is that a program that's starting orous to be honest I don't fully know but I I
053believe the gym teacher here is it for here go I believe he is working with the gym teacher um Jen Le the high school to make an expansion of the includes program so I know it's just starting they just started conversations that's great a little bit the I I thought I saw in the notes here but U for next year we're going to work on having students uh on the board yeah we can talk about I'll do that out out place I'm gonna do it out of curriculum because we talked about it last when I do the yeah we talked about it thank anybody else have anything okay so I have a lot I'm sorry to say um so one of the things I I had thought we could talk about was the Ben's Bells
054mural for the um that's going up at the high school there's s please correct me if I say this wrong there's blocks there's little tiles that they're going to use to be decorated to go on this mural and I thought it would be really cool if the board purchased one of those I think they're $30 um I unless there's a board member here that's really really talented and can do the artwork um I spoke with Miss aldes and she'd be happy to do that for us I have one of the students do that for us um and then I thought maybe we could use um that uh Mr M's Schoolhouse as it's part of the Historical Society so it's our first Schoolhouse technically in Oxford as our graphic right it's on my street that's on
055your street yeah take a picture so Pam can have so um because we talked about a little bit last night at curriculum as well Eric's working with Daddy the bishop for maybe bringing in a program for the kids to go to Historical Society so I just thought it would be kind of a cool thing to bring history in and have the board be part of that that mural so I wanted to see what you guys thought of that I think that's a great idea Al so they actually do tours at that place if you're ever interested like I believe it's like sat Saturday it's Saturdays at like two to four in and ER is working with to get students over there next year um Eric do you know Ed who runs it no I met
056with I can put so Ed actually lives there okay I can lives in the I all ladies you never gra upstairs I take it yes okay just with me I I can put you in touch with him he loves talking about that stuff so he he can give you some really good Insight in that so that was the first thing I was thinking if you guys are good with it I'll talk to Pam and about or whatever the ti yeah there a I think a Google Docs thing that you you'll you'll help me yeah um I ALS I also wanted to Echo the art show last night it was phenomenal kids did a great job the staff in a great job I hope that people showed up tonight was a little bit more um about
057it tonight the kids are so talented and we talked earlier filling this room with artwork at some point would be great it would be fun to do that um board Finance is actually meeting tonight um so I don't know if we'll get some ideas of what our number is going going to be and how is there right now oh great so um last we knew we were staying staying where we were at the budget number um just a reminder Board of Finance um public hearing is the 22nd at 7 o'clock and then the public uh the townwide meeting is the 6 um we are working on trying to get babysitting put in place so if parents wanted to go to the meetings there would be um students in the cafeteria that they could have you
058know their kids could be dropped off have craft or something easy was there a good response to that I don't know yes there's about 50 to 60 students that could be attending as needing childcare about 24 students that have that have volunteered that they're available to to volte in high school that's great that's great um I could probably talk to meline and see if um any of the MS or anybody wanted to come up and just be here God forbid we needed anything but secur that that way we could get somebody security is there something we could do to make we have Asos and SRO here from certain time periods is there a way that we could make that make that happen I'll find out one of the four of them I'm three of them
059might be able to show up I'm just an added incentive to make sure everybody's safe so if we could um still spread the word of those meetings um that would be great um I had someone ask if the Board of Ed members would like to do bios photos so people can know who we are um totally up to you guys if you want to do it um let me know for where I think it would probably go on our Facebook page just as a way so if you ever get but it's just a way from people to know who we are um or transparency y so if anybody wants to do it you know we should probably all do it if we're going to do not just we do it we all do it if
060we don't we don't and we can ask P probably could come in into do good photographs for each of you yeah that would be good she pretty we can start start the so just like limited information yeah like just again security I think the B thing I I want know Nico lives so I can go visit her whenever I want to I think it's just you know like couple bullet points and why you're here and what your goals are and know something along that um the other thing is um we have three sets of negotiations that need to be um staffed by by us so otpt um sue you I'll put you on that committee with Mike and I um secretaries will be Mike Vinnie and I and admins the same I didn't hear from
061anybody else about wanting to be on any committee so um so that's where we're going to bept um Sue and I and Mike that's a long one I think that might be a single day do we have dates for those or not yet I need to know work I needed to know who's going to be the committee for us now I'll start working on that is it before the end of the year or all be before the end of the year secretaries and OT um so the way the negotiations work teachers and administrators are defined by state statutes and we're given a time frame of when the negotiations have to be done by and they're not done by that we don't meet the the state requirements and it has to go to meet agent arbitration
062all the other bargaining units are not defined that way the otmpt and secretaries expire until June 30th so technically we should have a new contract in place before July 1st if by chance it's not negotiated and settled by then on what districts do they'll continue paying those employees at the higher rates and when the negotiations get settled then you go back and you pay for the differential what the changes were I've seen some districts with have gone a year or two post the exporation of the contract before they get settled I hope that doesn't happen here um and then for admins um or secretaries and administrators you negotiate typically in August and September and that contract goes into effect the following July um but um since we're trying to negotiate all these with Healthcare trying
063to get these Fe place before September 1st if we can negotiate with them ahead of time it puts the district better footing because um of the healthcare aspect and the admins have agreed um to start ear if we wanted to good if he wants to be oh do you want to be well we had done this all before you even came on so we we can talk about it if you want to be on committee we can work that out wasn't trying to leave you out believe me it's sometimes it's fun other times it's always fun always depends on your definition ofun that's true pulling the nails out is um and that's all I have I'm sorry so much um sub committees Mike all right so uh our last meeting was Wednesday March 27th so
064you'll notice the minute they were right there I don't think I went 12 hours good job um so we we it was a good meeting uh we we invited Joe stocko the athletic director to kind of give an update as well um in the future I think kener might be able to join from the side um so it's nice it adds adds a little little flavor to the meeting we talked about Westfield and what would it take to start looking to address the drainage issu so the Project's been kicked that can's been kicked for I don't know 10 years eight years 17 17 years uh it starts with doing a site survey so everyone who said it's a great idea that I think that project's been indirectly funded like seven times but they've yet to
065do a survey to go what's the actual cost survey costs $2,000 we're looking to uh do the work to go that will tell us then what we need and then what the actual cost might be able to project uh if we have to do use engineering to generate a bid document that comes to about 8 to 12,000 we'll see based on the survey what the next steps are and we'll we'll you know we're going to this is going to keep moving forward but we're going to have conversations and see if the the board and the town want to make a joint project of this it has to start somewhere so this is a a good spot to start facility update on the pool we did some U when I say we deino and his team
066did pool deck cleaning uh they they have a quote in progress for water spigot Fountain uh the pool de cleaning I think is happening in August uh pool flag poles quotes in progress 88 Sharon shower quote in progress and that a very expensive diving board we purchased we now have a maintenance contract for I think $300 $400 $342 definitely worth its its uh investment uh for the fields all the spring Sports the maintenance was done uh field material was delivered for the baseball softball I believe the coach is spreading it um so we'll see how far far he goes one man can't do everything but batting cage installation was adjusted M uh maintenance on the fence tops you know yada yada they did clean up for track field uh we received some mats from nag
067for the weightlifting competition that we hosted at the high school um Press Box I guess has some drainage and some issues that we're going to have to me uh remediate and get resolved so I think that's in progress we don't know what it's going to come out to but it's water damage you don't want to leave that too long uh the HVAC project for this building is on schedule maybe even a t ahead of schedule which is awesome now that the weather is starting to get a little warmer and our next meeting is Tuesday the 23rd of April at 5:30 it'll be the hour before our next it's not we don't have a meeting that night we don't have a meeting that night been Bo meeting is the 30th a vacation now next meeting to
068be determined we will be discussing so uh we will we will be in in uh just the the the board meeting at um schedule for this year altered the April dates um because of the holiday so we did the the the second Tuesday and the last Tuesday of April which is the 30th 23rd well fine you're fine with that okay it's Tuesday the 30th uh 5:30 an hour before the next Board of Ed meeting thank you for the credit on that sorry and that's all I have uh curriculum we met last night um we talked about the curriculum writing and where we are we have 15 curriculums currently being revised um what was very um positive is that planers have a few units written so if it's not completely revised or it's not completed I'm
069going to say this wrong ER so you can correct me um we'll have a couple of units that are ready for the m to start the school year um what I like was that if we have a new staff member they're not walking in C we'll have some curriculum till they can they can start working off um math meetings that they've been working on that revisions the um we did the science donation we talked about that earlier we talked about the Middle School specials that we felt that we were okay with not um adding the unified Arts teachers on um we talked about the hmh growth for the kindergarten assessment right um that we're probably going to um not use the hmh assessment information with kindergarten um and use different types of Assessments for them
070to the year um the PD we had the feedback from the staff on the PD um they did Ed Camp the vertical alignment and it was very well received by the staff there um scoring that from the staff as far as how they felt that it went was extremely hot um so I think that was a a great U PD um Schoolhouse visit we talked earlier that um Eric's gonna work with Daddy kind of like the kids used to go to David humph I would assume it would be similar that will try and do something here in town so I think that working with daddy is a a really great plan she loves the history of this town um math gr update we talked about there was um some absences and someone was not working
071as well out and that we were had a new person start and that you were happy with that person coming in the tal um update we'll have a draft of the T tal update um at our May curriculum meeting and then be on our June board meeting we talked about the kindergarten assessments which will be done on on this 12th that's for students that are coming in to be assessed whether or not they're kindergarten ready due to their their birth dates we have approximately 20 students that will be um evaluated using a rubric that was created I think that was is that R created by the state no what we created you created created using standards that are used that that each the State the cut off date birthday after September 1st we're also using
072as anybody have any questions no that's what I was G but the other thing before that with the math tutors that's something that's funded by the state or something that's now there's some we some way that we that we can gauge the results of of this program because a lot of government things are just employing people this the state is using like the whole reason they did is obviously they're looking at state test scores with ma um so the espac is going to be a large indicator um I've been developing a survey I'm going to be sending that the students are going to fill out um for us just to get their Fe back as well in regards to their confidence level in the math class based off of how they've been going do they
073have a better understanding of the math concepts and then we'll also review their um just their Assessments in the actual classroom so we're going to look at more of the state the state obviously did this for the purpose of State scores are not great in that um so that's what they are concerned about we obviously are going to look at more information and want to get a lot of the piece I want to know about a student standpoint um in regards how they feel in the math class and and so forth um so they'll be getting that survey soon fill out but there won't be any way to stize the amount of help that they really provided I know it's it's a great benefit you if if they're tutoring and they're helping you know you
074know that's one individual you know the whole class the whole class benefits because that's one person that's not dragging everybody else down I would assume and and he's going to excel because he it was a different program it wasn't necessarily for students who were like multiple grade levels below right we we took students who you know we did have to use SPC data to determine that so we looked at students who are on like that cusp of on grade level or just about on grade level to help push them forward to like well above grade level or higher so um you know not necessarily we have math interventionist in the building that work with students who are multiple grade levels below so this didn't supplant staff we already had build Eric what grade level are
075we talking about fix that was the the grade Lev was that state thank you anybody else have any questions thank you the other thing we did talk about was the board me uh student board members um So the plan is that they're going to talk to the high school get a a rubric of um what the kids would need to do and then we would interview some at least two or three kids and have them start in September so we we'll get that process moving along so we'll have board there's we used to have so you know we used to have board member student board members that would come and they would the whole goal is for them to come and tell us what's going on in the buildings and participate in and help us
076understand what they need and um we haven't had that in about five years my daughter was the last one I think yeah it was related yeah yeah she was what I'm saying is it stopped because no it stopped before that the year I think it stopped the year before Co well she graduated in 2020 so and she might have been a junior no yeah so stop that because she went in as a junior and you stayed to a senior like they they moved them every other one yeah um like she would have you have a senior and you have a junior and that's how they did it don't want to do that that but I know that we would we should try to include them more and give them like a voice because I know
077that she sat through some really long meetings and never got to like they never really got to say what they needed to say so if we could like have on the agenda oh absolutely this when the kids can speak and you know maybe give them ideas of what we're looking for for them to you know share with us um would it be worth it to look into the middle school as well I mean the middle school has a they have a student government right in Middle School um typically the way that would you would work is that the representative would come from this the high school body and you'd ask them to correspond with the other schools so the feedback in Comey is not just feedback in the high school but concerns and feedback you're
078getting from all schools and honest the reason I mention it is because a lot of the behavioral issues come from the Middle School unfortunately so and frankly my daughter is in the student government in in the middle school and I think she would I think you I think you might find you might get some pretty good sight from those kids yeah I think you develop the scupture is that includ in the conversation but I think one of the concepts is that with the with these members they're going to be assigned you know I like to be on on this committee assigned to do something because up until recently they you know it's they really don't get a chance to talk and a lot of times in one one person wanted to say something I could
079see the eyes going and it was quiet you know so the there's things going on there that you don't get the value that you should but there should be assigned things you know they should be on committees they should be this is not a freee for your resume for college good point they got to do something good point sour does it Seymour has um student reps at their board meetings so I've seen them present issue to the board there so I was a senior class president I didn't do anything I did it totally for the for the resume yeah has they actually have a report and it's a form report that changes but they do report on the sports and they report on student government from each of the schools and they do it really
080well there I can I can touch face yeah I used to work in SE mares I've watched their meetings times and they do the kids do a great job so um policy so we have a virtual policy meeting on Thursday um 5:45 uh we have an ambitious uh agenda plan but but I'm sure we'll be judicious with our time and hopefully we have a full docket of first reads ready for you guys at the next meeting just so you guys know um Joe's gonna um listen in or attend several committee meetings to decide which committee he would like to be on so if you could include Joe on the link to that meeting um if you're gonna do it virtually can I ask at the other some of these me but you talked about coming
081up with a new logo for the school you know I I think that should be shared out because I think it's a great oh it's just one of the things I I our logo needs I think our logo needs to be updated and which logo the districtwide logo with a tree and the little girl in the bottom and I just thought it would be nice to update it and have you know the kids be part of that process um so it's while we're doing the T-shirt the kids are doing t-shirts um District W it was in the newsletter maybe there's some of that we can into a new um logo it's just there's a lot that has to change if we change a logo so um just discussion yeah kind of that's how that logo
082came about is that there was a competition to who was going to create that um and I just you know especially after going last night and seeing the phenomenal art works that our kids can do I think it it would just be fun to to at least start the conversation so um that's yeah where we at within thei stuff the the hiring Dei oh I I let the state know that we were not submitting a plan they told me that I have to I we're not I what the recourse is um they said they refer to the attorney that was three weeks ago have S okay wait for from the state it's it's in the report right now on the deadline is April 15th um that was the extent we will pass that and we'll
083see what they do I can't believe that we're the only SCH that didn't submit on time I guarantee we're not but you know judged by my notes there it seems like there's from your notes going out there's a lot of concern about this program yeah that have been generated you send out a memo I sent a memo out to a Statewide caucus informing them of what's going on and asked if other people were finding having the same results as as this board has had and if they're paying attention and not engaged so got some notes back um it's it's a little bit of an out data list probably about two years old but there's probably 50 or 60 Representatives some boards around State it's political caucus side um but just making sure everyone's in the
084loop well as they said you know we're looking for teachers right we need talent this not even an issue we're looking especially recently you know the the harder you know math and science and St it's that hard the graph and as you get down to the other things it's easier and uh and reading those notes and comment is that God you know we're just looking you know well right you know there's no yes um we are going to we're trying to schedule potentially Thursday to 25th for an update uh time TBD could depending on what the agenda is but right now we're thinking uh March Financial update standard readout and then also depending on how the town meeting goes and what changes occur to budget a reaction to that what we might need to do
085in subcomittee to along to where we might be heading do we know um when you like the other night was there any discussion of what the time frame is they're going to meet tonight is there a plan that they're going to come out to finish the budget I haven't heard anything formally okay at this I mean they were bouncing things around that night but uh nothing no one's communicated to me like here's the formal plan yest meeting tonight and then I think Monday the 20 first 22nd yeah so that's the one that's going to be really telling Ian last the meeting were at last time they were going to hold at that night they were holding our budget at 412 with the roll up and the town was at 7 point one it's over seven
086so up yeah because there was there was an error in from what I understood there was an error in some of the lines um they weren calculated they were five when we were at that meeting so the board of Finance has an agenda posted for Thursday night as well this week okay it sounds like they're trying to meet tonight and Thursday night and hopes to wrap up in order to put it together for the bottom yeah they usually post a couple of them for that for a week sure there it's Thursday o' we'll find Howard if they are to have that meeting or not could be that they wrap up where they um and just just show up there's a town meeting the public hearing just grab grab everybody and get everybody there and we
087just need bodies so really quickly I did address the director of security stuff at the Oxford Town uh meeting basically um alleviated at least I hope I did uh any concerns that they had stating basically the Board of Education had no discussions whatsoever about superseding o py um that we would be following the plan that we've always followed and this would be an internal person that would be you know uh dealing with our Asos and not there would be no differing command structure with our Sr so I I did do that so um where are we on the ASO for pler Farm we are still searching for the tou unit that we offered um to Pate positions so we're still paying the town to yes provide secur do we have an idea how much that
088cost us so far last time I knew it was about $6,000 yeah I want to know if Joe has any friends put some pillers up thank please um liaison report uh PTO meeting is Thursday at 6:30 night and um the pto's offer to help with with the babysitting as well we that help and your or Wednesday is that tomorrow there's two meetings there two meetings a senior uh planning meeting at six and then the regular schedule meeting at 6:30 or 7 whatever it is yeah so they'll probably just blend together okay um any other report just quick question I know the booster does like the after prom thing every year right uh we do the um senior lock in lock which is going to be the Friday before graduation SE dates separate dates we don't
089do anything for prom anymore because it just people just didn't come oh okay got it so now it's the senior locking and they they they show up at like 10: or 11: and they have to stay till 5: in the morning and entertain them all night long all and where's the pr year it's in 34 why we don't use that one i' never know drive all the way to Waterberry Danbury it once it went well right there I don't have their problems student selected oh student selected okay yeah all right stud yeah okay so I just want we're going to go into um two executive sessions we're going to go in we're going to have our discussions we're going to come out um I just want everyone to know that these executive sessions are appropriate
090we're GNA the first one we're going to be talking about school security um we will not as a board talk about school security in a public setting anywhere here town hall or anywhere um so we will be going into executive session for that purpose um and then we have another one for um a request for leave um so if anyone has a question or why we're going into executive session please let me know and as far as I first saw matter um the employee um conversation is supposed to be an executive session unless that employee has requested it' be in in public session so this is something that that um guarantees the privy for that individual that's the reason why it goes into exective session really quickly thank you DB for say saying exactly what
091we're doing in an executive session I think that's exactly what we should be doing and that should happen every time so well done thank you ready motion sure does anybody have any questions before we do that okaye I hereby move that the board enter into an executive session to discuss the purchase of school security alarms and monitoring systems I want to invite Dr Robert Miller and coo Michael Deo all in favor yeah we're good all right sorry did you I don't know if you wanted to make the Cod you're okay you in