001call to order just need the okay at 631 we're GNA rise for Robert car Vinnie Debbie Sherman Mike any amendments to the agenda second no okay approval minutes for the May 14th 2024 regular meeting i' like to make a motion to approve the 514 2024 Board of bed regular meeting minutes is there a second second any discussion all those in favor oppos abstain motion carried and our favorite part of the meetings is student student recognition there we go he good evening everyone we have a lot of recognizing of wonderful work for our students tonight and because of that we're in a large audience our room thank you for joining us this even so we are going to begin with what is the PS Awards PS is the super attendent group in the state of Connecticut
002two students um from each middle school and each High School are awarded this award annually these are students that are recommended by the school administration the teachers in their building receive them the the award ceremony was last Monday um we do it regionally and ours was in Danbury at the Amber Room and um these students I'm actually going to read the bio for our students here we have three of the four students with us tonight you are you here El is a trly deserving candidate for the wcsa and that's the Western Conneticut to pent Association awards she is an exceptional student who is an inspiring role model for her PE her enthusiasm is infectious and she goes above and beyond what is asked of her she's extremely independent a leader amongst her peers and takes
003ownership of her leing El is a member of the OMS enrichment student council web leaders and as a Girl Scout she participates in drama ski club and vanan elen is a kind as kind to others and VI bodies qualities of good moral character service to others and Leadership and it takes a lot of PR in me I've known your parents for over 20 years now so to see you receive this reward is actually um breathtaking and I'm so proud of you so congratulations next have heart AR is determined student who leads by example in every situation every day he is a hardworking young man who always does his best he always shows respect to his teachers and his pears AR is involved in the school Community as a web leader as a student Mentor he's
004a student council member and a volunteer in community service events he keeps up with his rigorous academics with high honors while participating in extra activities such as proud and swimming Ark is the epitome of an OM world mod student no student more deserving its recognition [Music] either Eva is an outstanding student who excels to her academics and extoric activities she exhibits leadership at by involving by being involved in many ways such as math and World Language and tests United Unified sports which I see all the time active um is where she is a senior Captain and the class officer as well as l and a lot more activity at high school additionally AA has been part of the dance and softball team since the start of her freshman year where she exemplifies her dedication even
005more in the classroom a is always offering to help others while selling in her studies AA plans to um attend graduate college and the interg job in the sports industry and I know go to extraordinary things and the last of the four is Josh and Josh is unable to be here tonight so we're going to hopefully get him here for another Bo meeting right um next we did a districtwide contest um that in may we asked our students in the four schools to design a t-shirt design a logo across the schools and have each School Pi a winning design which they did and then we had our high school student um actually um um high school artart students um led by Scarlet I don't think Scarlet's here tonight not here on her way they won
006how much longer okay so let's actually let refer to the teacher to the end so in case she can get here okay so next is s here okay we are gonna really tonight okay so now we're going to bring Sil up here and um she's going to explain what the hometown hero is and we are going to be awarding each of our students um that receive the home time here this um this year a certificate this evening so I'm going to give a back to you good evening everyone so each week we recognize a student for being a HomeTown hero the acronym of hero stands for helpful enthusiastic responsible and open-minded so each week one of the teams of each grade level plus the unified arts and the main office nominate a student to be
007the hometown hero and this student demonstrates and embodies these characteristics not only in the classroom but in the hallways in the cafeteria on the bus with their technology and with their peers over overall so we had we've been doing this program since um Miss naap and I uh came to the middle school and we had approached Dr Miller about recognizing all of the Hometown Heroes uh in some bigger way we recognize them in school we say their names we do a little Spiel they get a little swag bag and all that but we thought we would recognize them on a bigger level and so here we are tonight to recognize all of the Hometown Heroes for the 2324 school year yes okay when I call your name you can come up and get your certificate
008so first is Colin Bailey um Sophia buar is could not be here tonight but she is one of next is Brody Bush I don't think Valerie Chandler Casey compan Brady Coons Kaya Castello KY de cenzo Giovani denafo Karina e anise fries freeze I knew that Emily Hall said Evan Iverson Colin Kelly and marand yes they are siblings great job Mom D Riley per Riley couldn't be here casy McGrath Angelina [Music] mura AR Patel double award win di pigi I don't think Luciano lucky rore mfee Carmen renr and Sage R through Olivia CIA May Summers Tyler Thompson he couldn't be and Jeffrey Weaver not be here tonight and the last and these are 23 24 Hometown Heroes Miss n [Music] we still W to startl is she in science did she get a science one she
009got both okay we'll do in reverse order she gets here then [Music] we'll okay so let me explain the teacher contest so the teacher concer was something that actually um the idea came from De originally as a different type of concept and we talked about it as our cabinet and it mored from one concept into a t-shirt design contest and I'm going to show it to you here Scarlet actually took these four designs and created one districtwide which merg the elements of each of the four schools together so it's um really her brilliant artistic ability that tied it all together she did an amazing job with that and then we sold these t-shirts we sold almost 600 shirts um we got them in today um we got the shirts and we're hoping to hand them
010up tomorrow with constantly wearing at THS here Friday for this um student who sat that did purchase the shirts we have a fund in the district um called Kick for cause we use that fund to help Oxford families in need we've had um families that have had hardships with buyers in their house um Family hares economically um jobwise um and we've been able to use that fund to help support those families here in Oxford so this um T-shirt um sale helps to bring somebody back into that fund to able to help Future Families on moving forward so I thought it was a great way for us to come together as a district um a community bonding type of activity as well as a nice fundraiser to help fames here in Oxford so the students that
011um actually wanted and hope they were all here we have Nico congratulations and we have these are two siblings together that one you and we have Hannah and we have Miranda and last but not least is scarl when Scarlet gets here I'm G to call her name we're going to do a picture with her okay okay congratulations all great and see I'm GNA bring you up here for those you that don't know suin is our wonderful teacher from high school science and our students participate in the science at Yukon this year and did remarkable said good to Cain what the process was okay so our kids um competed with over 40 other schools from the state of Connecticut in different areas of Science and we did remarkably well um with many uh teams finishing um
012in the top half and even some in the top 10 of the 40 and what makes this especially remarkable is that um a lot of schools have more students involved so there'll just be you know one student or two two students specializing in forestry and that's their only event or two students specializing in right of dude and that's their only event but we had multiple students prepared for multiple events and came out they they were rock stars so um I not sure how many are here because of baseball and softball but I would like to also say their invents if that's okay thank you all for recognizing them um and so when I call you name can come up and then can keep you wor Um Zack ort and cood both meddled in third place
013in per me questions in place ninth and write it to it and that is Wy and Scarlet forado placed ninth in forestry 11th in chemistry 18th in Tower and 24th in fossils will lire and Zack wart placed 12 in Optics Scarlet Serena and Sam Cook placed 12 in ecology 21st in micro Mission and 25th in astronomy will andir and Tyler B Place 24th and disease get back of scarlet y scarl last place placement is C and Tyler Burg 32nd in anatomy shows up [Music] see I your that's okay so we'll continue the meeting and when start the gets here we'll take a pause next item is plance of citizens if anyone would like to speak to the board or ask a question please feel free audience citizens so audience of citizens anybody want to come
014up and speak to the board okay board correspondence we had one letter that was shared with us from Su regarding the athletic director uh position so that was really all we got via email since last meeting and your reports um this Cas is out ill so that was going to um answer some questions and give us some information um just before she begins um knowing that we had a large agenda tonight I ask you princi to address the top two or three things that they were proud of this year couple points for next here and then open up any questions you might have I also have uh mrs's highlights so I'll read them to you quickly I don't know if I can answer any questions about them but um she unfortunately has scpt through she
015said it feels like she's swallowing research right now so she said two highlights from this year besides being slimed and tied in the B number one implementation of hmh into reading our new reading curriculum and transitioning to dibles and place of I ready testing with a lot of time energy planning and learning when it's these two initiatives by staff the creation of the module unit Reflections after each module was very valuable it's been a learning curve which she's very proud of the staff and how far they've come and number two continuation of their star program having each classroom create a Cozy Corner using natural consequences having a district code of conduct and utilizing Power School to really enhance their star program and two things for next year that you can expect from qu the Farms
016one is they will be working as a staff to implement purposeful F in grades K2 and number two using D blowing my paper using the hmh module teacher Reflections and executing year 2 of hmh along with a teacher from every grade level piloting the structured literacy component in hmh in place of Wilson foundations um they've been using Wilson foundations for a few years now that incorporates kind of the phonics component of the reading program so some of the classrooms are going to Pilot the component that comes along with the hmh into reading all right on to goes so highlights for this year year um I would Echo what Rachel said about the implementation of hmh along with our store training for this year um really getting teachers up to speed with the science of reading
017getting them the training that they did not get in school um we're seeing an impact in our students confidence in reading and we're starting to see it in our scores although none of our end of year testing is complete yet we're we're feeling very positive teachers are feeling more positive they're feeling more empowered like it's not um they don't have to rely just on a program they really are starting to understand what they need to do and along with that goes the new um dibles and other assessments we're using so they can really kind of diagnostically look at where where kids are falling down and fix those progress um and as Rachel said it was a lot of time and work that went into implementing that new curriculum along with all that new learning this
018year so I'm incredibly proud of this St and I think we're going to see it pay big dividends and secondly um just coming from the perspective of it being my first year here and um you know goes going through some changes I'm really proud of how we have come together as a staff this year and really built kind of a cohesive Vision um it still has a little ways to go but we got further this year than I thought we were going to uh we're in a very positive place and very excited about next year so um speaking of next year what we will continue or build upon all of the new learning that we've done along with science and breeding new curriculum um and we're not forgetting about math but most of our learning
019was in breeding this year we really want to take all of that new learning and make sure that we're aligned K2 35 into the middle school where we are able to put structures in place for our srbi scientifically based research interventions or multi-tier systems of support and make sure that we are finding the kids as quickly as possible getting them the instruction they need so that they're right back into that core instruction and that includes a new master schedule for next year it doesn't change drastically at the elementary level but it will give each grade level um a separate block of time to do some of those interventions so that kids aren't missing fore instruction so our goal really is to build a system that everybody's comfortable with everybody feels affected at it's identifying kids
020quickly getting them what they need and getting them right back into that growth bre and secondly uh to continue to build on our culture of PBIS you've all heard a little bit about simple seed this year while it's not directly linked to PBIS it's helping to fill a need we have right now where um we have some some seal needs and we don't necessarily have a curriculum to go with that right now but simple C has been an easy way to incorporate those ideas of growth mindset gratitude those positive I IM statements throughout the day so next year that will go not just grade three but grades three through five and we're looking to incorporate that into our PB model into our town meetings um new signage some new mods really kind of boost that
021culture of the growth mindset but along with our PBIS standards of respect and safety and working together and that will be for both staff and students um staff is models so really just continuing to build that culture and morale so that means over the summer I will be working on um communicating some of these changes to families preparing for these changes as well as preparing for our two new classrooms next year we'll be adding the third grade and adding the fifth grade which is fabulous it brings all of our class sizes in line and is a huge relief especially to our fifth grade teachers um so thank you for that and also just thank you for a positive first year I appreciate you all being so welcoming I'm very happy to be in Oxford and
022I'm looking forward to many more great years if you have any questions I'm happy to answer them Amy has been a really awesome addition to the admin team so I'm here to talk a little bit about OMS and our highlights and also the work we plan to continue for next year so one of the things that I think we we're proud of a lot of things I think that happened this year but one of them is the revisions to our win block um what you know what I need and we added community service Fridays and each team or the two teams would collaborate together as a grade level and work on community service projects one of quarter and I think that it has been a great way to for students to give back in a
023meaningful way whether it was in our in their classrooms in our school in our community or the Greater Community and actually we just received word late last week that one of our seventh grade blue teams community service projects one was selected as a 2024 challenge to educational Citizenship Award Statewide winner so they're going to get a plaque and be recognized at the Connecticut Association of schools on June 4th so that's pretty exciting for this implementation and I think one of the other things is that we were able to implement plc's this year and I think that they've been really successful the professional learning communities I think although State Testing and our district testing all the results are in right now what we are seeing is the impact of the plc's and positive student gr results
024and the work and the collaboration that the teachers have had during that time we have seen um you know this our school climate among staff has grown in positive ways as well with that time that they have spent together in in terms of growth I think we still have work to do when it comes to attendance um mainly not just attendance but also tardies uh so we still have some work to do on The Importance of Being to school getting to school on time and also being there each day so we continue to work on our action plans around best practices to get our students to school and keep them there for the full day and I think one of the other areas that we began work on was through udl our work with udl
025and engagement this year it led us down a path to start talking about our grading practices across the middle school and we started to delve into some work with grading and you know the philosophies is behind it and what we should standardize and what should look the same across the building and what should look different so we're looking we've been working on that in faculty meetings and we'll be rolling that out amongst departments and grade levels you know fall so that's another big thing that we're working on any questions when you say we talked about standardizing grades schools like the different grades and how teachers grade how what does that not being an educator what does that look like how do you set a standard like if you accomplish you understand 80% of this that's
026an 80 or how just you have an idea so a lot of the research that we're reading is about process grades product grades and progress grades and how do you differentiate between those three categories and what does that look like right so the process for learning how are we how do we um numerically look at that right quantitatively and then also the actual product which is the tests the quizzes the assessments what does that look like but also then the progress along the way right the homework and different things so I think we've had some eye opening conversations about where where we are with that I think as a school we're good with how much homework counts across the board right that kids showing us the process but then when we get into the areas
027of product and progress we we shift a little bit and so I think that that's what we've begun to have the conversations about and really think about what that looks so some teachers may not like tests as much and they like big projects so is a standardization like everyone should get a project and it's 30% your grade and the test should be 50 or what does assessment look like like what counts under assess you know projects tests quizzes um the summative assessments versus formative assessments so we still have some work around that yeah it's a good question all right thanks everyone so at the high school uh the largest most impactful thing we've done was the implementation of the ab block schedule year um and I know it was successful because I had zero complaints
028uh and that's huge I had way more complaints about the the homecoming needs uh than I did about the implementation of the black schedule uh there's always concerns that um you know will will my child be able to manage an 81 minute period uh as teacher will I be able to make use of that 81 minute period we certainly have ways to go but there were a lot of concerns last year one of the kids came to and said is it okay if I write an article about this for the newspaper yeah that's fine they don't expect to be um strug with this right way but even the kids have not come down so you know I wish we had not done this so I think that that has been successful we certainly have things
029to do moving forward with that much like the middle school I think our Focus for and the other positive thing we have is the codification of our expectations for the staff we put together a High School uh stat handle because when we when I came there last year everyone had different ideas about you know how things should be done and we wanted to get everybody on the same page so that that is useful as far as the structural element uh but for next year just like the middle school we to talk about attendance we've seen our trenes drop 177% from last year which is good but it's not where it needs to be if we look at our next Generation accountability Sports you'll see we need to have a % of lasty rates we're not
030um the the problem is we need to develop an academic culture not just for the teachers but for the kids and for the community that there expectations but if you don't come to school you're not going to do as well it's impossible for me to get a kid to come to school if then there 30 days out of 45 days that we in the class so I do recommend for next year that the staff at the high school take some of the safety nets away that they used to have out of Co for example there's a minimum grade of 45 we need to get rid of that and if a kid does is absent from the class unexcused we need to get zero for that assignment want a punishment takes but we want to say
031you have to be here to be successful so attendance is important the grading is important changing we started to talk talked about how many assessments should you have in the mark group The informative assessments that you give should be linked the end unit summoned test so the kids don't have to question what they're being tested on because they've already tested on if they didn't know that material the teacher could understand that retach them then test you get your midterms there should be no question about what's on they're already tested they knew it goes into that not a surprise what the expectations are but it h everything that's it any question so this is anon's last board meeting on behalf of the board I would like to thank you for your dedication to our students to
032the district and to par we we appreciate you and you will be messed We wish all in the house thank you so much why not first of all how did the game go now can I embarrass you for a second can I embarrass you for a second yeah I have known you your entire life literally your entire life yeah so I am very proud of you you do unable work and I'm not surprised but I'm incredibly proud of you and you have incredible future in front of you so the wonderful things I said about you earlier I talked about how you took the district um t-shirts um from the four school and you made into one solid design it was absolutely beautiful we did it to as a fundraiser and we sold almost 600 shs
033so that goes to um funds to support two families and later this week we're going to wear um District wide um as a district Spirit [Music] bag so you're welcome thank you and I understand you also did did some amazing work with science so you got back up here you have certificate still or did I so um how did you place again paper's back over there but 9th and Fourth Street 11th or 12th in chemistry 18th in Tower and yes 20 something in POS let's do shot playing tomorrow by the way tomorrow night to the next game what time where good Lu request for riew go cpon andou for the Garden Club advisor okay so um for those of you that are not familiar we have a community garden that's right next to gr o
034mic school it's done by a series of Grants and Community um supports built a number of years ago and we have a group of students Le by teaching here in this building that is interested in starting a gardening club and has asked for an ask for Sten for that position so we can get that going I am in full support of it I've spoken to the OA the OA is in full supported i b the Deb and she is support of it as well it's not in the current contract we just signed the tees of contract just a few months ago we're not looking to revise theti contract of sions however this is one that has come forward while after the or shortly after the contract was ratified but enough time for us to put
035this as play through next next year having looked at the budget we certainly can afford one additional ston that's not in the list and we don't always um have 100% of the Sens um awarded in the first place typically is one or two that is open that can be relocated something else so in my sense is we can support this from a budget perspective so what I'm requesting this evening is that the board have a motion to allow Deb to sign anou with the a Association for a garden new club for GR school and then I can then post the position and have the teacher that's interested in then apply so you can award next year we also talk about this personel and finance y we appreciate it we're the committee get's the total how
036much weing for the statement 2014 i' like to make a motion to approve the uh go cpit andou uh negotiations for gardening club adviser Deb Sherman our board chair for the amount of second any discussion we just what was the motion sorry Mike made a motion to approve the sment atou and the chair to negot neate in the chair to negotiate the in negotiate and sign i' I'd assume that's I know um any discussion all in favor oppos abstain motion Carri the next item is discussion approval of new and revised positions for 24 425 um let's do the director Security First sure so in the budget process we navigated the request for new positions so we budgeted for new director security the next step is for the board to actually have a motion to create
037the position itself we have posted report anticipating that the board will approve it this evening we have begun to get applications our goal is to begin interviews next week or the following we if possible um and have the first um on board um sometime in July or August at the earliest or the latest we got the one person on board to review all our security protocols and be in place at the start of this school year and have time to get ready for the start of this SCH year first Happ the and so forth so that request this evening for the board to officially approve the creation of this same position motion I'd like to make a motion to approve the adding of this position for director of security for the 2024 2025 operating budget
038any discussion all those in favor Iain motion Carri the next position is important conduct once again is approv the budg process anticipating that the board would approve the position as soon as the budget was getting near on the town side we posted it as an anticipated position to anticipated off of that um we had several applicants we've interviewed and we've actually um created the position to internal candidate this morning pending board approval for the position this evening um this will require the creation of a new position for the position and we um allowing Deb to do an mou with the op Education Association to create position bear with me on this I'd like to uh make a motion to create a new position coordinator of student conduct uh for the 2024 2025 operating budget and
039appoint Deb Sherman board chair to read negotiate and sign anou uh with the teachers union second second um any discussion I just have one question um where is it going it still split it is still split between Grade 6 to 12 um the the way that the job is to find it report the J person reports to two principles but um overseen directly by negative deist tendences distri wide lens on it that's looking onate and how the position is unfolding so it does work in those school that with on District overides all in favor motion and the next is the athletic direct and this one is a change to where we're projecting to go uh we have a current athletic Direct in place um each year it's been a direct negotiation with the association or
040that individual and an Miu for that over the last four years been four different types of positions when I first got here it was a part-time position to which director Conta foration um that person that position was limited by the board at the end of the school year we then created a s position it end up being second position the admin Association and that was a assistant principal that took position on top of his his time we did that for a year um and then we transition to a Cy position impact teacher contract where a teacher um took the position was released a couple periods a day and did the athletic director work and then Tau on the other per and he was not doing a work that's how we've done the last three years
041um each year for each of those um years we've negotiated the terms of the mlu um with either the admin team or the Teachers Association and each of the previous years we' had is SE negotiation that resulted in an m you and kep position as it was each of those years um there's sometimes where we're unable to reach an agreement um and this is that year that um despite both sides having um collectively sat down to negotiate I can't go into the details of negotiation but I can say we're not able to have a mutual agreement that we can come out up with um so the results is that our current ad is not long going to be our ad for next year and we are looking to go into different ction we have um
042options of making in a parttime position and they were to fulltime position um we think financially we have some um flexibility in terms of um taking the current site of position and attaching it to a full-time salary if it's an 92 person that person has finantial student overse the middle school so you can actually F the Middle School sing position into that ad world to have a six perspective and then um using some salary differential from people giving and then we've discussed with the Auditors of using some of the central activity funds C some the orated play funds to pay for part of the salary this upcoming year so there's less an impact on the operating budget for this year through ta budget for the following year so the discussion tonight is what direction we
043want to go in terms of AD position and they work from the full-time to a part-time position then enging that position and um we did post anticipated that it's going to be part-time if the discussion site ends with a fulltime position then we would go ahead and repost it as full-time position or re um say it as a parttime the discussion tonight is what direction you want to go as a board and since the public can hear it might make sense pass might the conversation you're loud enough seems bottom it seems like the SW program has done an excellent job judging by some of the things that we were looking for a few years ago you know some enthusiasm in the school some five School winning streak and many of the things so uh understand
044understand what's going that you're grabbing money from every place except for heaven so why wouldn't we come up with a deal with the you know the person we have present the negotiations there thank you then we only have one the the nature of negotiations is that it should be in Private Matter between the people that in the rooms I can't go into the details of why the negotiations fell apart um but it was we were not able to come to a mutual um agreement and it's not negotiations or it's not always about none either no I don't um I just like to say I I agree big we've had a lot of success in our Athletics I think we should commend the efforts of our athletic director who's done a great job who cares about
045the kids and I think it's at this point we we're moving forward if without going into Personnel matters which we're not going to do in this Open Session if we're looking at between part-time and full-time if we could afford it I think it's in the kids best interest to have someone dedicated to making sure that all the Athletics are to their backs we give them whatever they need when it comes to strength and conditioning transportation scheduling events recognizing the students if we can afford full-time I think it's in the kids' best interest students best interest and if we want to approve things like attendance Athletics has a Major Impact in that and I I just as a board as a board member as an individual board member I'm in for anything that's helping the kids
046in athletics because I think it translates into the classroom so to me if we can afford it I'm all for full-time if we have if we don't think we could afford it for more than one year then I'd be more for part-time so I mean at that point I I lean back to go do we think we can fund it for two years budgetary question now what we to get budet obviously the sports uh program is very important to me and it's important to the kids and we've got to make sure that we have the most robust program that we had to the p and that comes from the athletic director I feel like me personally I don't know enough about what the athletic director actually does to say yes when you need parttime or
047no when you need fulltime I also don't know what we're talking about salary wise what the difference would be between full or part-time so I need more more information also would this be just for the high school or if it's a full-time person would that person also take care of the middle school because I know firsthand Middle School sports still they're not getting transportation and that's impacting the games and the the amount that the kids comp I'll let Howard talk about the finances in a moment um the cic which governs Athletics requires if you're a school thing athletic record so focused on just one building either have your own n your ad certificate or the coaching permit um as an AG from the the states if you're covering more than one school then you're considered
048districtwide athletic director you need to have your own2 is your your certification as a district administrator if we're able to hire somebody with an 092 then we can have that focuses go us from high school and if we have a full-time position and we get 92 person then we can go both schools into one and have a great focus in both schools not just High School it gives us more flexibility you want to talk about the salary moment just just a question I know we talked about potential part-time we talked about the potential part-time in the finance meeting last week which is you'll get the numbers somewhere in the 60 rtion right and then the fulltime is somewhere in the 130 range 120 right um the question is what's what's going on in the middle
049school now I Transportation one thing is that an organizational thing or is that funding of buses right so I want to understand more what it looks like in the middle school but we just set the $200,000 hit we kind of made some movements to keep the parttime get it off of site and move it to part-time um doubling that I all Howard address the salary we would find an in moment without impacting the operating budget in terms of the transportation which is the question that both of you had it's not necessarily an organizational thing with the athletic direct it's the ability of the bus drivers and the buses when they're able to run um and typically the Middle School sports is trying to run at the same time of the UN schol Transportation B home
050so unless the bus company has an additional bus driver that's available that's a spare that's not doing noral run there's typically not a bus available unless we're able to move the sport until later on after those run B able to have some more flexibility that they have their games so that's typically the town they run into we do have the van and the bus Which you use for some of the smaller teams but for a larger teams it's not always possible to put them on a smaller vild for us to operate I need okay so um so basically as discussed there was 60,000 for the parttime um that is currently in the adjustment when we took it down $200,000 so it actually added 34,900 because we took out the 25,000 from the siens combine that
051with 349 and works out to be $660,000 and that's how we got the parttime into the budget while also dropping it by $2,000 if we were to move to a full-time it's $120,000 so $60,000 more that it's grow in the budget and what Dr Miller was alluding to is that in the central activity fund as we've discussed that multiple multiple meetings now we talk about this there are funds in there that are not being utilized currently that can be utilized at your discretion to pay for other items that the board wants to pay for related to the education or in this case sports or salary I talked to the Auditors the aitor said those funds can be utilized for anything we using athletic funds in there to compensate this you even anle director they' have
052no issue with any of those things being utilized and right now there's about $200,000 that are not being utilized in the the central activities fund that can be used at year distra so that's it's a combination of some of it's been already put into the budget because the part timer is in there and the additional would Happ c activities to carry forward for next year your question I don't know again because I don't know budgets how much they're going to they're going to cut or they're not going to cut but at the end of the year you have to put in like figure 125,000 next year into the budget but only 65 of that is an increase over this year right because it's a differential it's we already have 60 in there here got Howard
053can you just explain the central um office activity account a little bit just explain what it is where the money come it's page 11 and the report that I provided onine line so basically there's um a bunch of different accounts within this there's sub accounts within the central activity account um such as like the Sumer learning as workers compensation which is an or account um District activities School rental Revenue Medicaid Med there's a whole bunch of different csing here that are not included in the operating budget because they're outside of that we're not expense through them and they have both revenue and expense that flow through them we reconcile them on a monthly basis um they look at each what's going in what's going out I report to the finance committee they can ask their
054questions and that's that's how we report but again as I stated there's a bunch of accounts in here one of these is um the pay to participate my understanding is you haven't had to do that in a long time yet there's $1 15,43 sign in that account so that would be a good use of those funds if we were to move forward with the full time to at least bridge the gap to get you to where we put it into the budget fulltime next year this is like a transition year and you could use these funds utilize to be to make that transition so a full-time person would just be scheduling wouldn't be teaching classes wouldn't be in charge of gym it's strictly for the scheduling for the kids to make sure they have everything
055they need for their sport yes I think essentially the full-time athletic director that person would be organizing all the teams to make sure there's make sure the coaches are certified um the roles that they are fill the the roles when we have the vacancy work on the budget so all the supplies that you need for all the different um teams coordinate with the parent organizations the booster but primarily related to parent support and volunteering at the games coordinate with the cic and the league for official pre game think that's also a big part of it make sure all the coaches the time sheets get processed make sure the officials get paid coordinate with the bus company we also work with outside additional bus companies Beyond allar when they don't have buses so coordinating the transation
056across the board with that um and then working with um our um account payable department business department for football games and we have Revenue coming in making sure the funds get positive properly so it's there's a lot of different components to may ro most districts are size do they have fulltime or parttime most districts typically have a full-time ad some districts have where we had before which there's a a siph in Tye positions had a p together um and some districts do have a part time so it's it's a range across the board if we can fund if we can fund a full-time and Accord a full-time ad it does make sense to P both schools together and really consentrate on it if we can afford it um I think that sports like is something
057that's really important the parents the community here in Oxford and if you have a dedicated person we probably more to find something that wants to do it full time and do it part time so it opens up the possibility I'm getting a higher quality person into do the work and really devote the full energies to that and as Mike said before there's defin a link between Athletics and attendance Athletics and academics so this person can work in and with ntion to make sure there's great Synergy between the code of conduct and participation with [Music] Stills do we know um comparables with the other schools in the area especially with the NBL schools in terms of what those full-time ads are being paid I mean specifically like SE more don't have inform right now up for
058you one of the things just back stud I did I don't have Sal but our size I don't know what Sal are but I can tell you that the athle my experience I can get that I I'd like to do fulltime and if that fails a new kind of cascade probably D I'd like to make a motion this is a revision revise position this is going to be the basically a new position as full May I'd like to make a motion to create a new position to make the athletic director a full-time position for the 2024 2025 operating budget year second any fur discussion yeah so what are the duties at the middle school if we had I mean who's doing it today and what are the duties how does it transcend because High School's
059very focused and we seem to be getting kids to games and stuff and organizing coaches so just trying to say what is the addtive right that we're what's the the true bonus we're getting the upside the true bonus bonus is it allows us to get something that's directly focused on being an athletic director so right now it's it's a split rle between being in ad and teaching classes and sometimes that they conflict with each other so either the person is being pulled out of classes to do somea or vice versa it's not full commitment to it right now at the middle school we have a cying position to person getting invest over $5,000 a year to do the work on top of the seing duties um after school it's a smaller um scoope with responsibilities
060but it's the same type of work that you have High School athletic director doing part-time right now um if we do it a full-time admin position um required2 this person can take over the mid component so it's the same organization TR that we have at Midol and at high school and really take a look at how we can develop programs and be pratic so that students have a athletic 6 to 12 type of a program and there's a bridge between by the stud and middle school to the high school so I know we had the conversation earlier in the spring about whether or not we can feel a boy volleball team and we Contin just to the golf if you've got one person's overseeing all of that um there could be strategic visiting and strategic
061planning on how we're um planning for the future um so there a 6 to2 um approach judg from what I've heard not this really fits in with our vertical integration what we're trying to do with this academics certainly dtail into our scor both so I think a full-time position fting that with this change in really loud yeah I can talk this change in the position would that have changed any anything in the negotiations that you just concluded with the previous one possibly the person that's that's in the RO just does become a district person in the current is not certified to do that not it's not how is that going to affect the person that is currently doing the duties and was that a negotiated thing that that person receiv received that cyle that person
062um the cyle would go away and work back the full-time salary and they' be assigned five classes per day that that will not be an issue Union Union wise no and I've already worked with the high school schedu department to put in back in those side classes all those in favor oain okay discussion imposs action regarding am regarding amendments terms and conditions of employment I'm not going to read all the names we are not going to go to Executive session we are going to have the discussion in public um there salary increases they're not negotiate we're not negotiating contract so it's just salary and they coming around were these factored in the operating budget that got approved yes they were what's done on the list of the individuals that previously had been um approved by
063the board earlier in the spring on they're off of this year um there's also four individuals that a on the list that's going the list tonight so the just so everybody understands these are in the past prior discussions we had this we re renegotiating their contct we're not doing that this time I just want to make sure everybody got that clear from and I review this with our attorney um and Zach said that we have a discre we have an option of either doing this in Open Session as we're doing this way or we go go into the executive session and have the conversation um de and I had the conversation we thought it was just he was in public we see I think we talked about it at Finance well we wanted what we
064want yeah I hearby move that the board approve the salary notification increases and contract of employment reviewed by the board and authorized superintendent to issue such notification letters and contract of employment second seconde can I any discussion I see athletic athletic training that's that's not director I know that's 50, 6 yeah right that was a Sal inre that we had talked about during the budget process we had done a market analysis of where that person salary was and her salary was well below Mak at school district so something work with the finance committee to the budget process to do a level up to make it a competitive on salary this was that market yes correct yeah and remember this used to be a contract we used to have a vendor that used to do this
065for us so that we have an employee that I've heard good feedback as well any other questions yes I'm not on Finance so if this all happened in finance the percentages yeah and you can see they're allform except for that one R right we should kind of stand follow the long contracts but that one that was a market assessment of person full-time athletic trainer what do they get in other districts what are we paying employee not an outside we're not using an outside firm any long to contract in right so what what keeps us at Market level who came up with these names these are the people in the don't know they're not they're not they're not un or they have a direct none of them are in in association and they all have have
066a direct High letter which is a one- year letter terms of employment or they have a stand contract with the bo of education so what I'm trying to get my mind did everybody who's in that nonunion is everyone on this list or did you pick and choose everyone on the list okay the only ones that AR are the ones that had already thisly thank you and there there's C there are four employees that are not in a union that we just have in this list but they are going to colg creating Union right now so cannot vist by device is there a a savings in this $110,000 increase you said you use something else people outside service that and we're paying this person 50 last year we have it's been three years since we've done
067it diservice contracts I don't remember what we paid back then I had to do some analysis and find that old contract but you end up here is a dedicated person that knows our program that knows our students that knows our coaches knows our our our system and has developed a very good relationship with everybody that's here and is doing remarkable work you have the Serv cont that pers p V can give you something to me new so we have a longtime commitment with a person in this role and um I am full support of continuing this role and we'd like to see her ex for an extend Peri of time possible yeah I don't have a problem that I'm just saying you were paying something now you have paying something so there's $10,000 nothing three
068years ago think so we've been off the contract right so year over year is it this going to be a $10,000 increase right I just uh part of the reason when we moved away from Contracting to uh hiring someone full-time is because we got to a point where we started seeing droughts or like I have a game and we get a person and we were being told no there's not available and we in three years ago got ahead of the curve and hired full-time to make that happen it had to be contractual oneyear kind of agreements but we did that so when we have a game we have a trainer there and we don't get left hanging so if we were to use a service which most of the schools have started moving away from
069we might save money maybe but what we might happen is we might have games where we don't have a trainer and that puts kids at risk and that's one we we want a trainer we want a full-time one we don't want to have a situation where we're missing and two we don't want to lose our our great athletic trainer because we're paying below Market and so I think that's where the market analysis came in I believe the athletic director made that recommendation the finance subcommittee agreed with the recommendation to evaluate Howard helped us kind of price it out this was a number that made sense it's in our operating budget to pay for that um I think it's from my perspective I don't know if we ever want to go back to hiring a service
070especially if they can't guarantee people at your thank you I understand so the number that's sticking in my head from the past is 75,000 don't quote it's just remember that I'm remembering and that's why we went this we can look at the thank you any other question motion to oh discussion all those in favor I I oppos abstain motion car thank you approval of the RFP for qu F building building maintenance system so a building maintenance system is think of a computer program that controls all the environmental systems in involving so if you have air conditionings controlling the the temperature of the air you get heat it controls the heat um in the rooms it controls um and gives you automated alerts if there's a temperature that drops or Rises to certain point I manipulate
071um filters and all sorts of um configurations of this the system itself the building main system thatr for Farms is so out of date it's um has not been upgraded in almost probably a dozen years if not more um it can't be controlled anymore so we've gone out to RFB to update the system to the current um configuration level where it should be at the bid is 3,400 to do the upgrade to current status and we're asking the board to approve the the award of the RFP this evening so that we can process the SE order we make the motion and then have discussion be with me I'd like to make a motion to approve the request for proposal created to address specific needs the craker farm schools building management system to M Corporation for
072the amount of $43,500 second discussion this is the same thing we did yes same process we go B it goes to the new saers both on our website and then we do a a public B opening and we take a look at this case um where we only had um a single vendor that's um kind of been in um but this is a company that we do a lot of business that full confidence in they've saved our bank many times [Music] over I I have a question with the HVAC project that we're looking to have done we've won the grant we have you know the next hurdles ahead of us will this complement and work with that system yes anybody else all those in favor I oppose abstain no car okay I'll stay with back
073for a second so we were grilled to get the award for both schools foring C gym for this building and for the entire F Farms we've sent a notification to the board Finance the board select asking them to make the necessary steps for us to proceed um with the work in be done we've already um contracted out on the specs to be drawn for the bid to go after those schools so that we can get um the RPS published and the RPS then um awarded by the board of selected hopefully um later in the summer so that that can be um transmitted over to the board of Finance for approv funding and then back the board of Select for Town unting and approv whatever funding source they going to use for that the timeline for
074the grant is December 2025 that means that um by October November at the latest we need the town bodies to do the final approvals of the projects and funding that they need that will give the vendors a year or two to the work um to complet it that's the same timeline that work in this building and we know that they're able to need the timeline for this um school from there that time frame in addition to that work we know that in order for the eack to go into this building here the roof need to be replaced over the cafeteria in the gym that's work that was in our Capital project last year request was Capital project this year we know um on the list of Cal projects this year we know the town is
075going to fund that project or did AG back as well that was not part of the um Grant in saate we are planning and process in the RP together for that project as well so that in parallel with the gr or parall with the hbac projects we're also stending to present the awards for the r replacement as well so that the town can deliberate the funding for that they cannot replace back that replacing it first that's not necessary work that needs to be done I have a meeting with the first second later this week about projects um so the hope is that um we have is um we like to continue with the work that needs to be done as a reminder the board of stum has already given approval for the grants to go
076out and for the work to be done but they still need to fund the actual project itself as the get board so that the work is not done yet we still have a lot of work that needs to remain at the local level here we are lucky that the town the state funded 42 and half% of both of the projects um I I did want to publicly thank joeo um I know we just had a discussion on the athletic director position I'm thankful for the work that he has done over the last years as athletic director I know this is not his first thing during the work um he has done abent work over the last years and that the um work and the the outcome and the product that the students have on the
077field and off the field is a credit to the organization that he put together so I'm sad to see him depart from the position uh congratulate him for the successes that we've had and I look forward to to the next stage for this um but I do want to publicly thank him and congratul for the hard work that he did over the years as they did I know that siia announced the the C award for the homeless project that they did I was going to read a letter toall my fer for that for um earlier this evening but I am proud that the middle school has put together a series of projects over the year to benefit the local community the community at large um and I did um encourage syvia to have several teams
078to put in applications for this award and I pleased to see that um one of these projects um was recognized at the state level for the hard work that they did so it's a Kudo to our students and um I think it's a a statement to what we try to do with our students here just to show them that they have a place um in the local community Greater Community to get back and you see that in the work that we have with side with the the clubs we have in high school um the sports scenes out on the the roads cleaning up the community across the board um our students get back um and the work that LE school students did this is just the continuation of those efforts I'd like to thank the
079high school administration and high school teachers advisers um that were part of the pr this year the problem was very successful Friday evening um students had a glass understanding there more dance that took place B of this problem that we've seen in years the students had a great time um at the same evening was actually a dance here at those and mexical students were sweating um here in the the gym I like the air when to get in here but the kids had had a good time with that as well um in this spirit I thank you I also want to thank the booster club the booster club Put on and organized the anual take stand event at the high school those of you that are not aware taking stand is a box simulation where
080cars um and students and teachers that act as actors of a serious and actually a fatal car accient um the two cars are stage right out front of the the school the Juniors and seniors go outside and they see from the moment the face um get the call to them extracting with the jaws of life opening up the cars and pulling the people out of the cars um and then actually take the people out in ambulances and some years actually have a corner there is taking the um the body out of the person has died on the scene so it it really is an an emotional and a very sensitive topic for the students to see but an important topic that leads them to prom um and this year the Boer club actually organized for
081an attorney who has an attorney that typically worked on behalf of victims and families of um fatal and disastrous um motor vehicle accident deal with a DUI um and this person spoke to the students about the impact of um the finances of that student and the student's family were the rest their lives and it was a powerful statement for the students that hear it's not just what happened in the par but it's it's um the lives that are destroyed um around that person that um that caused the accident so it was very thanful hopefully the students walk away with really understanding the message that was being portrayed but I do want to thank the dist for organizing that impactful um event um they do it Ann it's um to for the students to learn from
082this coming Friday and next next Friday um is the senior lock in um that leads to the graduation ceremony which it doesn't rain will be Monday evening PR motion CS the afternoon followed by the graduation ceremony in the evening um at high fall um if it does rain we'll make a rainfall and moed that Tuesday night um um The Last Day School typically has been a half day school half day for students and staff to then close up jop into students to go home midday will be continuing that again this year um graduation is going to be live streamed so those count members that can't um be physically here um High School SS that link out and the ceremony is also reported so that families have chance to L again um in the future and
083finally I would like to just um make a statement about on Facebook principal search and Anthony for those that are asking we intend to do a full broad search your post position on Friday we will do a full stakeholder um set of surveys which should go out this week or next week we will have um Committees of we'll have parent student staff initiators board members involved in the process this is going to be a blad search we're not going to rush to hire the first person appli we going to hire the right person for the high I can take the next chapter of the high school board with that being said I want to publicly thank anth H for his years of service oord nine years is a long time for to spend in a
084school district it's it's kind of unheard of he's been here for nine years told for a lot longer that's not typical um so I want to thank Anon for his years at Middle School his um year under me as superintendent for business finance and operations as office and last couple years as principal of B High School I wish him well I've known him since 2018 he and I were in school together um I know he's going to do great things um in the next community and I want to publicly thank him for his years of service and what he's done here in a and I wish them all the best with Bo last month there was a seminar given by the police on uh applications and pH and stuff uh anybody able to had I
085know but yeah anybody getting number of people I me it's very important I don't know the number of people that attended this session I heard it well but I intended a of citizens if anyone would like to ask the board any questions like any comments do I need to talk about just talk can you talk really loud okay my name is Tracy Rose um I work for the district but I also have two children in the district one of them is a high schooler and one of them is a middle schooler and I just want to reiterate what Nicole said about the sports Transportation at the middle school we had a real problem with that this year so my um eighth grader played basketball and baseball so basketball was okay we had a the small
086boss to bring the boys to the games the when the boys play away the girls play at home and they swap so you always have the bus available to you and the kids don't really need a lot of equipment because they're just bringing their backpacks and you know whatever they wearing for basketball for baseball um we started with a bus for one game which the boys and girls play in the same location every time so we um if the girls had the bus we didn't have the bus and vice versa but that meant as parents we had to pick our kids up at school at 2:30 or 2:40 and drive them to wherever they were going to play so um our first game I think was in like 20 so the boys had the bus
087the girls did not um but the boys then couldn't fit on the bus with all their equipment so they were squished on the bus for that one R and that was on to say at Thursday and then the next week on Monday the coach had to send us an email asking her parents to come to the school to pick up their equipment to drive it to the game at 3 o' so that the kids had their equipment there because it could they couldn't fit on the bus it's just not acceptable to me we are um a big enough District that we should be able to afford buses for our middle schoolers every school we played against City Schools small schools they had buses for their kids and hearing about this discretionary fund that had this
088money in it why were we not using that to pay for buses I understand if Allstar doesn't have buses but there are other bus companies that we could reach out to to find out if they would be able to support us with possible because it's not easy to parents to leave work at 2:30 some we have games four times a week sometimes so you're asking four times a week for parents to drop everything leave work drive their kids wherever they're going and then be there for the afternoon it's just we have to support our kids better you want to invest in ad I don't have a problem with that but let's invest the actual kids and make sure that they get the support and the services that they need than that question yeah so the
089when I found out that there was some busing that wasn't taking place and athletic director um from the high school I've been provided he reached out to the Middle School ad and said how can I help you so we need the person that's responsible for the transportation to reach out and say I need help and I and the funding could be available for that this was never a budgetary question this was a question did the right person ask the right question when they needed support for this so um when we did find out we did get some citation there and we certainly can and have high school also paid for distance be on Al so there is funding for for busing it's not it's not necessarily A funding issue it's an organizational issue and having
0901 person going to oversee Athletics moving forward um I see less of this being account for but the district knew because the day the bus broke down I was watching and Mike dagostino was there and saw that the bus rokee down the small bus and then knew that bus wasn't going to be available to us for the rest of the so there even if the ad 0 didn't reach out the dist was aware that this bus was no longer available and that parents were going to have to be bringing their kids to give so I don't really think while I agree it might fall on the ad it's not like the school didn't know our coach was telling us there's no bus available I don't think there was a bus available for track ever to
091my knowledge there's two meets this week and I've gotta leave work toally both days and and I I can't leave work early every day as you know so I'm triling her eyes for my son every day who can bring him who can bring him who can bring him it's just not practical because people are working you can't leave work every day at 2 o' or 2:30 to pick up your again and I don't I IE what you're saying but I don't believe that the district did know obviously you guys have had to have known that there was no boss because the The District bus wasn't working and there was no other bus for so I don't know the specific behind the details of some of those things I know that the bus broke down but
092I don't know exactly what was not able to run because it was broken down but moving for with fulltime ad we sure that we have a greater focus on the G perspective and how we can provide the level service that we need for the best in the high for next year I so matter next year but I'm looking I just want to ask you a question really quick about this um does allar have a problem getting bus drivers I know that was a thing before all Transportation companies have cou getting bus drivers what we've what we've had success at the high SCH I'm referring to is the ad has reached out to other communication companies and we've used them Beyond aler to come in and do the runs for us and we've also paid some
093the private companies out there that do like the the coach buses to come in and do runs for us so that same organization didn't get appli to the middle school I obviously take ultimate responsible for all of that um but it's also it's a hard job for one person to do all doing full-time teaching it's a part-time siphon $5,000 a year for him to have the same level of focus and mention that the high school virgin do is part time it's not possible so my next question is going to be um is it is it time to look at a different bus company or multiple bus companies weing we just signed a last year so [Music] we yeah I think now that we do have this Focus if we get the right person full time
094there should be no we should be able to reach enough bus companies or private transportation like we did I know unified at one time they had to get a private non-school bus company right I don't see a reason why now we have somebody organizing this that we don't get these kids these games that's when did that bus break down two weeks ago recently recently when we we had it for like two days can Youk it remember yeah a while I me about it I don't know the exct clarify just so everyone's aware there's actually a buch $1,000 to the middle school for transportation so that so and right now I I recall correct I'm looking at the combin but I call correctly I think there was about $5,000 to sitting in that budget right so
095it's not money is there and I think to the point fulltime athletic director is going have focus on that whereas part time person doing it like on the side it's not right don't have that maybe they didn't they didn't reach out ask for the help so they $5,000 they could bu bus compies asking so say definitely money and definitely a line for that the funds are there I think bring a full right move for the programs both at the middle school and school that'll get to focus on that that'll allow transportation again same thing get buses they could get driv the buses team they were combining team there so just in summary it's an organizational issue we're remediating it with a full-time person we have the budget we're expecting next year to be 100% as
096long as long as there's got to be somebody out there that's going to there's got to be like we got to have a list of eight companies that we can go to on a moment's not say we need a bus in two weeks right and we've done that and we've done that if you cannot get one of the local school buses to go then you contact after offenses but you can't no um so can we just make a commitment that we can get your son to track if we've got $5,000 in the budget and we can get the baseball team to and the softball team in the Middle School how you Mike and tomorrow make we can solve their immediate problem there's two meets this week but there's also 70 kids you're not just gonna
097be able to link a bus you know like it's two school buses we got anybody else in the audience have anything to say just gonna yell I was hoping I just want to make sure I understood about the fulltime AG position was we were talking about a salary of maybe around 12,000 is that salary or is that a loaded cost benefit and with the Middle School s go away the current anybody else report of the chair go really quick um good news oh yeah okay first and foremost baseball one tonight 9 to5 and congratulations um I believe the staff surveys are going out have gone out so those should be back and we'll see the results of those I wanted to give a huge thank you to the entire staff at the high school I
098was there during the event the other morning I want to thank them all for the hard work their dedication to our kids um the kids have a lot of adults around them to feel safe and I appreciate that very much um I also want to thank Joe for coming up when he saw that we were there and it was I appreciate very much the openness and the willingness to allow um the staff to do their jobs and it was um very stressful for the parents picking up um it and we have some work to do on the so we talk a little bit more about that um on Thursday or Friday of this week is the Board of Education um ice cream for the staff I have cards here or members would like to sign
099them to for the staff um just as our way to say thank you um we would not be able to do what we do what goes on in our town staff and all the way through I just want to say thank you coming board and thank you myself um our June meeting we will have special ed and curriculum give their reports um and we will I'm going to hand you out tonight just so you can look at it it's be draft of the superintendent's evaluation um just so everybody can have a peek on it and set up something to work on Do's evaluation um hopefully for the end of June it may be a um depending on what happens with graduation we may move it to the 18th if we need to so if people
100can let me know they out you from um just would like to the show PR because we probably won't see you before graduation um all of our students and all of our staff the bestes and we will see let Summer brain start so that's it um facility I don't need that um we had a facility meeting tonight great meeting got some uh nice updates uh just some of the highlights the meeting minutes are are posted uh we talked about the director security role uh jobs posted we're taking applications we're very excited to move forward with that and I think it's uh it's well needed and we're going to find the right person uh we had some up updates on the facilities keeping the buildings in working order which is hard work uh one of the
101exciting things to highlight we have a quote for first grade playground uh it does not include ground preparation but that my understanding is in process uh so we're excited to start moving forward to get something for first grade uh Middle School some hbac issues that are being addressed um for go the AC's are being installed for the summer program whenever the kids need want to make sure that they're comfortable while learning over the summer um P pack is in process and moving forward on track and uh for Westfield we had a survey completed we're waiting on results uh the results will give us an idea of whether we can repair we can replace or what's needed to make Westfield drainage um issue go away so we're excited on that but that's it's going to be
102a long process uh and just to highlight the HVAC project for go it's on track it's actually had a schedule uh my understanding three sections are completed and U the school will be air conditioned and at when it's all done they will be adding air conditioning for central office so our next meeting I don't know if how many Board of Ed meetings we're going to have in June so our next meeting is uh to be determined as we figure out what our meeting schedules are going to be questions mik ccul meeting is supposed to be on the 10th um we will get another date finish up again all right we have two policies down for a first read the first one is purchasing um we've had it reviewed by Howard if fill in the blanks
103of the monetary amounts that trigger certain responsibilities and requirements second one it has to do with high school graduation requirements and it outlines what's required to graduate in the upcoming years this was also reviewed by Eric Williams and he gave us inut on this down for a first read I already have um the policy minutes done so I can take a look at that if anybody has any questions with fall that's it for us any questions for the fall Finance yeah so we met last week a few things we covered right in the regular boarding so I need to talk about the siphon for this the Garden Club or the new positions that were created approved um just where we are right now um as of the AAL numbers we have expended 25.4 million incumber
1047.4 um right now we have some availability but things are fly through we're expecting maybe like a $770,000 reallocation um about 72,000 least of last month projected for reallocation uh in addition Let's see we also discussed the opposal from power to potentially move to a purchasing card program um for certain vendors that many don't take checks other cases there's a value to having a purchasing card where uh there's a rebate potential so X percentage of spend can get Reb back to the district we discussed that potential um how it's looking further into it we're also need our attorney to R Town Charter if that's allowed it wouldn't change our governance and review process of expenses though uh just be a different payment vehicle uh let's see here and we discussed some of the line item
105changes for next year's budget with regard to the 200k reduction that's and we do need to approve the trans oh yeah sorry and just like every month um there were realations to the current Year's budget that Howard had to made on the line item basis so we need to make a motion to approve the line item changes as are directed by Howard a finance director and it's in the last week's finance committee meeting there was in this in okay any question discussion all those in favor motion carries I just want to say that LE thank you P report the last meeting is Thursday and they'll do election of officers at that meeting soed booster comp next Monday next Monday for booster F anybody know I think so Jun June 3 that would be next mon
106yeah pleas adj an email yesterday all right um and we're going to go into executive session so I just want to explain I oh maybe you have question oh um we are we as a board are going to go into executive session to talk about some super issues it's not that we don't want you guys to know it's just that you can't know so we appreciate you all coming and have a great night and if we don't see you have a nice summer it's been but I mean we only and were quickly make the motion to enter into but we don't Jour we into uh executive session to discuss briefly discuss uh o High School security issue from 522 2024 invite Dr Miller and Megan second