001we're g to call order at 6:33 let's do the pledge pleaseed unit States of America and to the repu for it stands one nation under God indivisible liy and justice for all starting Steve CER mik Debbie Sherman Vinnie cadella Robert Carr M Jo are there any amendments to the agenda suic I'm here can you hear me hi there any amendments to the agenda do you think we need to add a third executive session or do you think we can yeah the SCH security have already you think that will cover it yeah awesome okay the board minutes of September 10 like to make a motion to approve the 910 2024 Board of Ed regular meeting minutes Steve any discussion all those in favor I wasn't here abstain I abstain I oppos obstain that motion carries audience
002of citizens Molly audience thanks for being here okay board correspondence nothing um informational items action items report of the superintendent okay I'll be rather quick um the top thing that's on everybody's mind has been busing and opening schools we're able to restore back to regular busing on Friday um last week we decided to go with Friday thinking that with an early dismissal it get plenty of time for the staff to be available if there was any complications and there were complications um uh I shared with the board and the community um what took place um it's the mutual relationship between us and Allstar on Transportation um we rely on two-way communication we give them the data they give us the data back and um between Wednesday night when I share the data with parents where
003student pick up and drop off times would be and locations would be and Thursday and Friday morning when we started updates to BU stops and times changed on Thursday we were not notified that the the data changed um we didn't send an update to parents parents had the updated information from Wednesday night data changed on Thursday they didn't have the right information from Friday morning so some students did Miss buses and some students um had wrong information had to be driven to school not an extensive amount but some students did we quickly got mil start on the phone they looked at the data with us they had given us the data in two different ways one of the ways was right one of the way was wrong and then they made changes to the data
004on Thursday it happens um we got the updated information from them on Friday morning the JY bed that information to Paris school and then emailed it out to parents um before dismiss all time that parents would have that on top of that there were a couple of pickups in the afternoon once the buses rolled um we did have one bus there's a middle school bus where the driver got lost the bus went to leave campus about 15 minutes after school ended um I had previously let the parents know to expect a 10 to 15 minute um delay um with Transportation on Friday um principal um called me I said it's up to you make a communication but parents have already been informed to expect a 15minute delay this is within that window next that here
005an hour and 20 minutes later School calls me the bus is still dropping students off Allstar um didn't communicate with us um that that bus would was running as late as it was um that driver I called um Allstar the um driver had already been pulled off the run for this week and was removed different rout virus being put in that bus that was delayed um and allar was looking at changes to that route to make it more efficient so that problem got resolved um in that moment um after the fact that it was resolved um for this week um out of cooperation with um Allstar um yesterday um was really day two of transportation we had a couple minor hiccups there's always going to be some delays the first couple days um but it
006was rather smooth and this um today was rather smooth once you we had about one bus that was a few minutes late we had two buses that were merged together um that's going to happen right now Allstar is I can believe one driver short so they're trying to make up and sometimes they'll move two bus routes together into one the biggest s that we have right now are the added District students um one of the regional Tech schools um move their start time 30 minutes earlier so the school now starts 7 o'clock in the morning way that our regional school um students work is shuttle buses go across the community pick students up in three or four buses and they bring them to one central location once in that central location then they go to
007nag they go to Plat m after picking students up in Seymour or they go to sound they go to four different schools from this area it's all the same initial shuttle run so since that technical school starts 30 minutes earlier they're picking up all the students 30 minutes earlier so the first pickup time for those students starts around 5:15 in the morning which is way to early so I'm working with the bus company try to find an alternative Arrangement it might mean that we end up using our smaller bus to pick some of these students up but we knew we couldn't get that s for Friday um we let the parents know that that is something that we're working towards um and this is not an end solution um in the meantime we did offer
008to the parents if you are in a retail school you don't want the shut off to pick you up welcome we dropped off iner Farms which is your humidity stop that we've been using and then shut all you from there so it is something that we're working on it's not I'm not Happ with the solution but it is something that we're trying to work on I have received um complaints from that um bus stops that they typically would have used are no longer being used um that's all related to roads being closed and right now we're waiting um and we're working collaboratively with the town to get those final roads reopened up um anytime as the road gets reopened up all staring needs about 3 to 5 days to then go ahead and reroute get
009the drivers test that route and then we've got to communicate that information back after parents that the changes have taken place anybody have any questions what out of District school starts at 7 am now um I believe that it's plat plat and how many of our students go there um I believe like 20 it's plat and one of this Clos is 30 minutes they they combine their RS together I think it's like 44 44 is not not a log 20 30 20 25 students okay l so are we being proactive with the town to to know when new routes are going to be open I know rigs is supposed to be open fairly soon within the next few weeks or so George talked about that last night at the board Finance meeting that they're waiting
010for the guard rails to be installed okay the last message I had from George's assistant was ear today that they were getting updated information for S years that could open up some areas from I don't have that rep that additional creation yet um I think it would be important for us to continue board representation if they do have roads meetings um just want to make sure we're still covering that even though you know there's some roads that aren't going to be open for quite a while but there are some that are going to be open fairly quickly here the next and I don't know if anybody's been down on the south end of 67 but they've got that bridge acrossed and it's moving pretty quickly so supposed to be open by the end of this
011month getting close 34 um is the one area that's going to be the yeah longest that's where I come over every day end of October to understand and then there's the bridges in town okay um that they're working on um we have made some alternative arrangements with some of the families that we can't get buses to either putting students on Sanka or using whatever our internal bands to get students back and forth where we can so we're trying to be flexible with the parents but um in some cases um we're trying to we have to diffuse the situation first do you know how many kids we still can't get to yeah CL there's um there are students there students that we can't get to but there's there's no students that can't get out of their
012area okay yeah okay good more of the bus just can't go down there because they can't turn around and back out yeah so like down Freeman you can get down Freeman you just can't get a bust down correct yeah correct anybody else okay okay um in terms of the School principles they will be presenting the second meaning in October um because school started 5 days late the entire fall assessment window um got delayed to a degree obviously because school started later they are currently in the middle of that testing um window they're going to be analyzing their data and when they come back to you on the second meeting October when they present their school improv plans we'll have the academic um goals that we' spoken about on back in in August um I do
013want to um remind you and invite you again this Friday SE 27th is the first home football game at Halftime which is going to be approximately 6:45 there will be a ceremony in honor of the um celebrating the um the firemen and the First Responders here in town from the flood um booster club will be presenting the check for the um sales from the shirts and the sweatshirts that they sold um in support of the First Responders and they'll be a ceremony to um um honor the two women that passed away during the flood as well it's something that um AJ our director um athletic director put together um and he's been in collaboration with Town um and Cil District um putting that together says this Friday night um at High School ceremony should be
014around 6:45 and all of you are welcome to attend um and be there um we're trying to get back to normal high school had their homecoming dance scheduled for the 5ifth um and they have Spirit Week um following that the 7th through the 11th so getting back to the spring of things and I believe I have good news where the high school has identified two students um that could be um Board of bed members um two seniors the goal EV would be to have a senior and a junior one would be passing the torch um but her thinking is that it would be at least one of the two adding to the meetings um moving forward um and then finally um in collaboration with the booster club um they've arranged for a speaker at the
015middle school and high school this Friday um ran St to talk to the students about in um and both Administration work Clos put that together for this Friday um when we go back to the um administrators presenting on the second meeting are we gonna do all four that night the fans do all four that night okay yeah so plan on it being okay anybody have any other questions okay audience of citizens Molly okay report of the chair um I just want to thank everyone for helping us get back where we are um I did attend the select meeting and thanked um members of the community the Selectmen the board of I mean um Public Works fire department everybody that I could think of hopefully I didn't forget anybody for helping us out so and that's
016it and we'll see what the rest has to be facilities M well we just had a facility subcomittee today uh soe you'll be happy the uh the meeting notes have been uploaded so I think I was uh maybe five minutes afterwards uh big you know not big but a couple topics uh we agreed upon a subcommittee goals um I mean I could read it out but I I emailed it to Vinnie so he can include it in our I don't know when we're putting together our board goals yeah should I read it out loud for the sake or is it good no it's good okay we talked about traffic light uh at the high school on 188 and could we use potentially working uh coordinating with George temple be able to use a state of
017emergency to Fast Track uh a traffic light or even put in a temporary one that might be used you know in similar situations for you know uh road work um just to see what our options are I think the the subcommittee wants to move forward with at least having the conversation with George uh maybe at the next transportation meeting we might bring it up uh and even if it takes a fiveyear effort to have it installed and follow every do every and cross every t with the state the it's still worthwhile because that's an area that could benefit from having a traffic PL um and I don't know is this the spot uh Howard we need the the facilities agreed to donate the white truck to the town so does the board need to make
018a motion to donate do so okay um I don't know if we how specific we have to be but um found the V number down last four how many miles um the facility subcommittee at coming from the facility subcomittee it was approved uh like to make a motion to the board to approve donating our white truck our 2012 Ford F350 truck with a utility body and an 8T wide plow uh be donated to Oxford uh DPW second wait is it to the top the public works or just to the town you said to Department of Public Works okay I'm being very specific to the town and specifically to the Department of Public Works Department I'll second discussion all those in favor oppose abstain motion carries good one win one win for the good guys drive
019over tomorrow there are no come get it there are no brakes installs no BR no um yeah don't pull it because it's rusted uh body frame so we might come apart uh we got a p pack update uh looking at delivery of mid October 202 for and there's going to be a pre-planning meeting with all the stakeholders and there's about 10 stakeholders but everyone who needs to be involved will be involved and uh we're going to move forward with that there's if you would like to read uh because I'm not going to read them all because there's over there's so many summer maintenance issues that were done or improvements um we did a lot of work on on Floors it seems every school had access we did work on the gym floors ice machines I've
020you know security installations that were proved uh to to make the buildings more secure we' handled 200 ft of sidewalk carpeting we did some work in the music room at Quaker I think at the middle school um I the HVAC system it goes that's probably the the one of the bigger items um just to give that an update we're at 95% throughout the building all the class s have it the only one that's not 100% signed off is the central office which they left to the last minute which which makes the most sense so the kids are taken care of not that we don't need air conditioning but they will at some point and uh we can do heating and air conditioning with good air quality they're looking to finish up central office sooner than
021later and uh I think they're working on removing the equipment they needed to do the work uh and some Landscaping cleanup the ghost Ro project is moving forward we're looking to get a PO from the town and then there's going to be work between Mike dagostino and his his Department working with our the Middle School building committee to make sure we're on the same page for timing to make that project uh complete you're talking about Quaker Farms with the PO uh no the roof the roof it's for go for the roof um I don't have too much updates for the quicker no yet but uh we are making we are making Headway um so that's that's pretty much a summation and it's in the uh meeting notes so any questions for Mike okay curriculum and
022Technology we're going to meet on the 30th and we need to work on our goals and we'll have a report from Eric and we'll bring it forward to the board on um policy and quality so we have three policy for a first read tonight two of them fall under Title 9 UM applying to personnel and students and that has to do with um a Prohibition against sexual discrimination and harassment then we also have a policy regarding suspected abuse or neglect and the reporting of that so go ahead take a look at the the policies if anybody has any questions feel free to reach out um hopefully at our next meeting we could do a second read and get these passed when do you move that it will be the first Thursday of the month at
0235:45 and it's always a virtual meeting and you are all welcome to sign in and observe you might need change the date though oh okay okay let me know can you do your goals at that meeting as well your committee goals yeah it's going to be real easy pass as many policies as possible sounds good to me all right are are these um like revisions to what we had somewhere their recommendations canly good way like net new or Improvement so we've always had them changing it's changing definitions and things reflecting the law got it got it okay any other questions for Nicole St yeah so we met last Thursday it's it was our first fiscal review uh that was the main purpose to go through where we are starting out from the August financials um
024as of right now uh Year Day expenditures were 4.2 million 26.7 was encumbered so right now we're working with the 4.3 um remaining in the budget through the rest of the fiscal year um in the the attached document you'll see there's a page four Howard highlighted some of our initial shortages on um line items uh we went through those in a little more detail um we also uh we talked briefly about what's latest estimate related to the flood on recovery costs I think how Howard we said maybe somewhere between1 and $12,000 but we're estimating mostly resourcing you know staff and things like that high now it's going to be higher okay numbers we knew it was moving yeah um also we talked about about 30k in landscaping repair at ufs we added to the flood
025um there is an opportunity perhaps a CLA some of that back from state and federal support that the town's going to get um we we also discussed our typical monthly line item budget adjustments which um kind of tie into the the note on page four it is mentioned so we're going to need to make a motion at the end of the section for that as normal um we also went over some of the key Central activities of student accounts and there's a note out to the class of 2023 to try to liquidate the remaining class budget in the Student Activities account or Central activities account um briefly covered some Personnel um just is that it's in it's in the document but five long-term Subs were hired or will be coming in six prayer professionals one
026monitor one secretary and two part-time uh van drivers were hired and eight coaches were hired under stien Pur the bargaining agreement so and just for the next meeting just a couple highlights um we're going to try to put together the initial draft budget calendar for 2025 um we talked about perhaps starting early and getting out to O greens and Brook just to get some awareness out um prior to the official budget really getting going and then I have uh some notes Here on a subcommittee goal as well which we'll we'll bring forth to the next board meeting I think that's about it and Sue um the note is the notes are up there in board doc just like Mike just let me know any questions you want to do motion yeah we're gonna do a
027motion so motion to approve the line item budget adjustments presented by Howard W low during the subcommittee meeting second any questions any discussion all those in favor I abstain I mean opposed obain motion carries um Theon report um I attended the PTO meeting last Thursday um there are new officers all the way across the board um and they're trying to figure out what they're doing but I think they'll be fine they've been around for a while um and they were thankful that the kids were back to school um they understood that you know busting was a little bit shaky at that point but um they were they were happy so um they have a couple of field trips that they approved um the pumpkin a patch for Jones's Farm um and is it the Indian
028the I don't I don't remember what they were but I can share it with everybody later on but um the next meeting is um the 20 or something Sue do you have any update from booster club can you hear me hello can you hear me can you hear me hello hello oh you can hear me okay um just uh we're gearing up for the football game on Friday we've done all our shopping for the concession stand um the checks will be presented to the firemen um and the Flyers are going out now for the bingo so other than that pretty status quo the next meeting is the first I leave any questions for Su can she hear us at all can you hear us she's probably back we can't hear you now I can I
029can hear you okay so we have two executive sessions that we're going to go into first one someone wants to read the motion I hereby move that the board enter into executive session for the purpose of receiving a security update from the direct District director of security and I hereby move that the board invite District director of security Brian Vier superintendent Miller assistant superintendent Dr oeli and business manager Howard wordlow there a second second all those in favor opposed abstain motion carries for an executive session at 658