Superintendent's Workshop 12 p.m. 3-10-25

001e e e good afternoon everyone I'd like to call this Workshop to order the time is 12: noon I wish to welcome you to the superintendent's workshop being held in the Joe and Idol at Jr Tec I ask that out of respect everyone please silence all electronic devices also if you have any item that you'd like to give uh to the board members please give that to our executive assistant Mrs Mor we will take a break after every two hours if needed before that board members just let us know all right I'd like to turn this um meeting over to the superintendent to explain the purpose of the workshop thank you madam chair the intent of the workshop is to present items that will eventually come before the board for approval as well as additional

002um discussion items the first item on the agenda will be presented by Miss B okay um before you start there was an item that I had requested to put on this agenda and it didn't get put on I requested it two months ago and it didn't get it put on last month I requested it again and it didn't get it put on this month so would you like to add that agenda would you like to add that item yes please and you want to say the name of that yes um our agreement with the hospital all right a awesome thank you good afternoon through the chair I as indicated in individual board briefings I would like to present to you the extended day fee schedule for summer and 25 26 school year um we are

003asking for the board to approve a $5 increase over this current Year's rates um when we looked at our neighboring counties who offer this service and what it would cost our families to have to find child care for their children in the morning in the afternoons we are below all of those options so given that we we provide this option for our families and they don't have to worry about transportation both in the mornings and in the afternoons um we we feel like this is what we're asking for is necessary to be able to continue to fund this program board members anyone want to speak to that one Mr Rara so thank you so much for this item um U we've talked about this extensively and just for a little bit of context um last

004year there was uh this item was on the agenda um it was approved by board members but uh not enough time went out to I guess to to parents to let them know so the summer came around and parents a lot of parents were in an uproar and a lot of the board members you weren't a board member at the time Mr Dyer but a lot of board members received that information um and uh the district quickly reviewed our um policy with this and then when it was when it was approved and all of that stuff the issue was that it was very very expensive and parents just didn't have enough time so at the time the district um uh put a pause on the increase last year um which was a very Noble thing

005to do they responded to the community and the district decided we weren't going to increase anything as of last year um and did I get all that correct just want to make sure that point uh we we are well in advance of next school year in terms of the communication and we also did take board members feedback and advice after the briefings and shared a one-page informational sheet with our families who already used this service so it's this has already been communicated with them so that we could solicit feedback so that's really uh my purpose of of kind of you know adding to the discussion here um is to say thank you for resp responding to the community last year um thank you for planning in advance for this this year um $5 um is

006still a burden on some families obviously in in our times but um it certainly isn't what what it was last year um and I I'm just I'm thankful for um this moving forward I hope that you know families will have enough time to plan and prepare for their children for this so thank you again for this okay any other board members I'll just say Dr P yeah I mean I think I I appreciate you guys and your your diligence um but I I I support increasing the the cost and the slight amount that we're doing thank you Dr johnes Miss baser do you have any idea how many of our students are before or after school how many we have for our community I know this wasn't on there yes I do as a matter

007of fact now these numbers were accurate about a month ago and you know with everything with extended day we serve the the families at their will each day and each week so these are Ballpark numbers uh about a month ago we were serving about 666 students in the morning and about 633 in the afternoon so we're a district that offers before care and after care not all districts do offer that so we some of those numbers are the same students getting both afternoon and morning Care thank you and and you know just to know the $5 giving our parents this much notice is good and when I look at summer camps because my children are looking for their grand my grandchildren now are summer camps very reasonable Orlando area it's over 200 so thank you

008thank you okay Mr Dyer I just two questions this does cover the the cost of the uh of the program this will cover the cost of the program okay and it's been quite a while since we've had an increase is that right well to miss Rosario's point last year there was an attempted increase and because of the board's desire to support our families uh it rolled back to the prior year so this we will be two years okay since we've had an increase i' be in support of this as well thank you okay thank [Music] you sure this is just an update on the trip that they will be leaving on Sunday to go to Nashville uh the paperwork is in all the um permission slips there are 26 students attending seven chaperons which is

009way wonderful ratio it normally is 1 to 10 we have about a 1 to four ratio of chaperon and students parents are taking the students there and then while they're there they have rent advance to get to all the events um they're leaving Sunday and their first game is on Tuesday against Stuart Creek at 6 p.m. um so all the paperwork is in and they're ready to go they will be visiting vanderbelt University and some other historic sites on the trip oh I all my yes it is anybody uh Dr John um I've talked to Coach Ral about this he looks forward to this obviously filling out the appropriate information and um it's just something I think that it's a very good education for our students and I have double checked if someone doesn't have

010the money they fund raise or the boosters do it and right now they are 10 and 0 so just to throw that out and all of the coach our coach that are going on the trip are CPR AED first aid trained excellent um I just want to say good luck to them they're they had a fantastic year last year and I look forward to what they're going to do this year thank you um through the chair the next item is a review of the purchase of five active floor units the active floor is is an Interactive Learning floor that will motivate students to active participate through movement and collaboration and really supports our vision of innovation for the school district um some of the short video clips and the website for the active floors were

011shared with you during individual board briefings um but I'm happy to answer any questions board members yes um these are going to be shared with the the elementary schools is that right we have a steam checkout system which some other districts are connecting with us to learn how that works but it will be placed into steam checkout like our spos and our 3D printers and then they can be checked out to schools through that system through our elementary schools uh and are any schools going to have a permanent one possibly um we'll start with these five and see what the appetite is for it in the future and go from there so these um active floors um the students can step on them tap on them trying to elicit some excitement here with the community

012so they can tap on them um they can dance on them I think they they can do like uh some of them have like puzzles that you can put puzzles together while they're stepping on them um I've seen some I don't know if ours does that it has the um United States the the map of the United States and they can find the state wherever it is like north south east west that sort of thing directional is that all included in it is and it's a Florida State Standards align so while there is an athletic component of it and there is movement it can be used in PE it can also be used in academic spaces um there are some state capitals there are science facts there's just a variety of activities that the students

013can do to enhance their classroom learning so we should have some for adults just saying get us moving I love it I love the idea thank you so similar to what museums have been putting in kids museums for years where they step on the space okay it's fun does it also um have sound related with it step on it and we're hopeful uh at the will of the board that if we can purchase these we'll have these we have a SPO uh final uh the same day as the elementary track meet and we are hoping that one of these will be in place by then so that our families can see what what we have available for our students awesome thank you so stop by and play terrific right on Dr Jacobs all right through

014the chair I'll be providing your monthly update update on the district strategic plan and the process that we're going through for our upcoming revision there's been a great deal of work that has happened since last month's um discussion with you all right here in March and April we're continuing to have focus groups um since this presentation was posted on Monday we've had two additional focus groups um and I'll be sharing information on all the focus groups that happened previous to that um so prior to that at during your last superintendent Workshop there was a request to provide a high level review of board member feedback and So within this presentation we've summarized that feedback first Innovation as a Cornerstone in the plan including Innovation and curricular material so that was heard loud and clear um

015as aligned with um a lot of the discussions that we've already had linking the Five Focus areas to Innovation and Leadership having a stronger focus on Career and Technical education encouraging student enrollment in vocational education and dual enrollment also just that overall enhancement of school choice options so kind of diversifying our portfolio of schools that we have available in the district for students and families aligning the Strategic plan with the budget and then considering the impacts of the summer slide additionally continuing to have that emphasis on results and measurable year-over-year objective so not only do we have five-year targets but we have those annual Targets in the plan currently school safety as a priority increased attention on professional learning um also there was feedback regarding professional learning um related to accelerated academics such as gifted

016and um xap classes and then the improved format of the superintendent evaluation so making that more user friendly for end users and then engage um our stakeholder feedback I would be remiss um for not recognizing Mr Green Dr vegan and Dr shafty they have have done an incredible job of facilitating a broad range of stakeholder um feedback groups we've been able to gather a great deal of information from those groups and from a variety of perspectives there's been 16 focus group sessions to date um three future sessions as I said two happened um last week three District leader sessions for district Innovation Grant meetings we've had 232 participants to date in those groups and the unique data points that we've been able to collect through that is almost at 5,000 um data points so a

017great deal of data to comeb through and so a lot of that work has been done to really identify the themes and the gist of the feedback that's being provided by our our stakeholder um participants so here's a picture is worth a thousand words here are some pictures of the various uh focus groups that we have had um we had some really packed ones as you can see there on the right hand side um and we've had some other ones that have been more intimate and small and really have been able to dive in deep with those who were there as far as data trends that we've seen in the data some of the common themes are continuing to have that strong emphasis on academic performance metrics and instructional strategies obviously that aligns very well

018with um creating sustainability in our instructional support systems teacher retention and professional learning um and that aligns with board member feedback that had been previously provided continuing to work on family engage engagement and any communication gaps so really in the communication gaps area that vertical and horizontal communication that occurs across a large organization there's always work to do in those areas and how do we get the information that we have when there's changes process procedures as quickly as we can down to those who need them and also across the organization to the individuals that need that information continued emphasis on safety and school environments data form decision making um also some feedback regarding just increased strategic planning awareness um and so we've really been diligent with the town hall to communicate in a variety of

019ways how people can par participate in that town hall this upcoming week um career pathway and program expansion so that again aligns with Career and Technical programming and an emphasis on that technology and Innovation integration and then Financial efficiency and resource allocation and operational and infrastructure accountability so really um making sure that we are responsible Financial stewards um of both our budget as well as our resources in including staff resources our strategic District um plan town hall meeting that is going to be on March 13th right here in the J Thompson administrative Center starting at 5:30 pm. we have a variety of objectives that we'd like to meet through that town hall meeting really communicating the pro progress on the process of um developing the Strategic plan Gathering additional St stakeholder feedback so we've had

020a variety of ways that stakeholders can do this not only can they engage in the focus groups but there's also a survey that they can complete um also to Foster transparency and how we are developing the Strategic plan and what um are priorities that are rising to the top for the upcoming five years and really reinforcing that unified Mission um that was carefully crafted by board members during the first um round of development of the Strategic plan and you see our communication plan there we've sent out information through email newsletters um website and social media updates flyers in the in school and Community organizations and also um engaging participants through parent and teacher organizations so with that a very brief update but that those are that is the feedback that we've received so far and

021very much it aligns with a lot of what board members have already Shar shared with us okay I'm sure um board members want to chime in uh Mr Dyer start down there I think it's uh really terrific the way you're engaging the community and I'm pretty pleased with the out uh with the outcome so far and having so many people participate obviously we'd like to see as many people as we can get and uh uh would rather see it closer to a thousand than uh than 300 but uh I think we have to go through the effort uh I for me you recapped very well uh what the board uh uh direction that the board gave last time uh and I do believe that uh The Innovation and aligning the plan with the budget making

022sure that those things that we believe in are adequately financed and those things that uh we uh are are are lower on the priorities uh you know make sure that they uh receive the appropriate funding but certainly uh uh overinvestment room I think it says good schools good communities they all work together so I very much appreciate that and like Mr Dyer said I hope people really get involved um right now um executive Roundtable is looking at strategic plan Economic Development Council and always in there they're going to be talking about the schools because I'm part of that so uh it's a CommunityWide focus on how important our schools and communities are together um Dr Jacobs I know when you look at data points about and you put up the ones that had the most

023Focus but when you look at this can you tell me like the top two things that people are consistently talking about and know out of the 5,000 I sure enough can sorry just a theme if you will sure um so from the various focus groups we did um get a lot of feedback about professional learning okay continuing to be able to provide and offer the professional learning that's needed in order to continue to do their job at the highest levels um leadership development and developing a robust leadership pipeline was something that we heard from all of the different uh stakeholder groups it's very much in need that at the district level we are aware of that if we are going to continue to sustain the trajectory of progress that we have realize we will need

024to have a robust bench of um leaders to continue on in the future um and technology and Innovation integration so that's another um big area that came up that to continue to maintain Pace with the changing technology and how U not only the types of Technology but how we're using that technology to not only make our jobs easier um but also to help students learn better thank you sustainability is a key here because if we're not here cabinet isn't here in 10 years how's it looking thank you very much you're welcome Dr P I appreciate the update thank you guys for your hard work okay um so uh thank you for the update on this um I think in the last few presentations there was typically a question um that you're asking board members feedback

025on I don't see a question here is there anything specific that you would like our feedback on for this session I think uh today primarily we wanted to give you the provide you with the information from the stakeholder focus groups because that's been the main thrust of our work over the last month and really be able to digest that in alignment with the board member feedback in previous discussions that you had and whether that shapes any of your priorities or changes any of your priorities based upon the feedback we gathered yeah oh thank you so I I find it interesting that um on top well of course you know you have almost 5,000 data points but um one of the questions that I wanted to know is what were on the data point so I'm

026I'm I'm glad that one of the board members asked the top themes um but if the top themes are professional learning leadership development pipeline technology integration what would be some of those that showed up on the bottom of the list essentially well they probably didn't make it here um because they didn't come the themes I well of those that showed up on that list that would be the bottom of the barrel there on the list that you have them so academic success and instructional strategies um was not as mentioned as much I think more so because there's such an emphasis on it that that's just a given that's the work we do on a daily basis so um I think there tend to be um more focus on other things challenges on operational and infrastructure

027efficiency so we'd have to dive into what exactly that meant um and then really just communication was brought up again so that was by a couple and that tends to be um depending on where your place of work is are we getting the communication effectively out to all of the different satellites all of the different schools that sort of thing so it's interesting um because that was one of my little notes Here was on what happened to the students like I'm not hearing a lot about student directed learning or you know curriculum or discipline and you're probably part right that maybe we're doing a good job in these areas um but for me as a board member I don't think we can ever get enough of the focus on academics classroom instruction you know direct

028student growth um student uh um extending students the opportunity to have Hands-On experiences in whatever it might be um if it's in the mats um or on field trips you know having Hands-On i' I've talked about this multiple times you know in in Middle School having a a home economics kind of you know course where they get a little bit of everything especially in the Middle School um so as as a board member um and I I tend to want to believe that other board members feel the same way that we should not and I know that we're not going to on paper but we should not um dismiss or disregard the focus on classroom instruction growing students academically having the highest quality curriculum um making sure that behavior and discipline even though we've made

029huge strides that was a big issue some years ago if that's not such a big issue now that that's fantastic then that means that we have done a great job in that but I know that there's still areas of improvement um that we still need to you know get over the hump on those so if we can incorporate these in the Strategic plan somehow or another keep them in there um if we need to readjust whatever those targets might be let's go ahead and do that I see Dr MO is pulling the microphone towards him Dr Moore yeah I just think as we refer to our instructional systems how we think faster than other districts the every teacher is fully aware that because they they live in that realm every day what you're what I

030think we're you're referring to we're bucketing and correct me if I'm mostly accurate is around the Innovation so as you were talking about some of the instructional strategies you're really talking about enhancing the experience for students is which we were capturing that information is that so the top three that I gave you were mentioned by all four major subgroups academic success and instructional strategies Student Success was three out of four and then student behavior in classroom management three out of four so they're right below there so they're in if I gave you a top five they they would have been in there it's just that when you have the support staff in there there's a tendency for them to I think really look at it from their lens and so when you look at teachers

031and District staff um and the support staff that tend to provide instruction students is high up on the list okay um yeah I can't imagine community members would say that professional learning is high on their list uh professional learning seems to be something that would come from within I mean in my opinion right teacher staff members they're the ones that would really be focused on that or leadership development I will say leadership development is definitely something that came up some years ago um and I thought that we were creating a pipeline um I think we kind of were I know along the years there have been some that have gone through these courses uh I'm not sure exactly how that is I'll let Dr Moore or uh Miss chrisop Foley kind of talk about that

032um but some who have done all the things that need to be done and then when it comes time to applying for an AP position or some other leadership position they've just sort of been ignored so it's not about bringing up one particular person it's just how well are we so we're you know we're we're giving an opportunity you know to create a pipeline and how well are we actually doing in that space and then how well are we actually promoting those people from within yes ma'am so let let me set it up for Beth because she and kind of leads those programs so you can talk through that area in terms of succession management and really building capacity I think almost every single one of our princi principles is ready to step into the

033a the next role so kind of job number one over the last 5 years is to grow them as instructional leaders as operational leaders uh creating the systems to support so we will have a a number of openings this year at the district depending on how we reorganize and I am extremely comfortable uh on being able to fill those positions we've been very intentional over the last year and a half you know year and a half in looking at who are our next principles and who are our next assistant principles and I'll let Miss Christa fly talk for the work that we're doing to make sure that we have that fill uh ready to go yes so we have two acmy of we call them level one level two level one is aspiring assistant principles

034and this year it was really important that anyone that wanted to be part of it could join and the goal was to be able to give them almost a prescription of what do we think you need after we've spent a little bit of time with them so we started out with 20 and we told them you know second session this is what we're looking for this is what you need to be ready there might be spots available at the end of the year but we're going to be you know having conversations with you they have homework assignments discussions um we had principles come in and do little mini interviewing to further assess so we could get lots of data on each individual and then we provided them with feedback there are about 13 of the

03520 that we feel can move forward to the next round kind of um the others we actually gave them a prescription of you need to work on this a little bit more you might want to see further leadership opportunities at your school doing this if they've never been a coach you might want to look into that so that would be the level one the level two is our current assistant principles that are seeking principal certification so a little bit different training a very Bas they're all based on leadership standards that just changed last year and those 13 we have 13 APS that are currently in it um they are doing more task oriented assignments that have to do with leading a school leading people um and then their I think their last session is towards

036the end of April where they will be coming in and we'll have some principls and uh District administrators actually they'll be going around to almost centers doing tasks and having us watch at how they respond so we can get that extra data along with that impact walks and us going out to the schools that data that we collect from cni and us going out to see them in action so we really just want them to feel that if we're you know giving them opportunity to interview that we feel that they are ready to go and we're being being able to provide them with really good professional learning along the way and that prescription of feedback which was really the most important thing for me was I wanted to be able to give every single teacher

037that was looking to be in a leadership role whether they had their master's degree or not I didn't care we took them all and said okay those of you that don't get started on that and the others this is what we think you need to work more on mhm okay um so the next question the next little note that I have here is a timeline for the finance department so we haven't heard much about budget um I think in January we we kind of talked about including the budget process within the Strategic plan process um we didn't have it last month and it doesn't seem like it's included here um and so that's uh pretty disappointing um but I will say that with the Strategic plan the Strategic plan is supposed to drive the budget

038the budget is not supposed to drive the Strategic plan that's how it it it always is supposed to work the Strategic plan is the goal and the objectives of the district which then drive how the budget will support the Strategic plan in this particular case this year what seems I think our timeline needs to be um tightened um what I've heard is that uh we will have in the previous not today we will have the Strategic plan for uh kind of sort of tidied up after this year's um testing scores come in and after we know where we are in terms of you know um the academics but I'm afraid that the budget Department the finance department will not have enough time right because we need they need our budget I'm sorry they need our

039strategic plan in order to create the budget if we wait until May or June um the finance department really isn't going to have enough time to craft the budget according to the Strategic plan so I've been giving this a lot of thought I know in our one-on-one you know I have shared this I've I've had some sh you know heads you know shaking like yeah that that could possibly be true of course Mr Green you can speak up for yourself I don't want for your department I just don't want you know to Strongarm any Department especially our finance department in this particular area and so what we have done in the past um is crafted our strategic plan much earlier so I'm hoping that we would be able to do that so that you all

040can you know get the ball rolling and maybe that's why budget hasn't actually been a part of these sessions I don't know what's going on with that um I just know that you all need our strategic Plan before um putting the budget and of course we're going to have the budget in July right the tentative sure I I have a yeah I'm sorry no that's okay I just have a um a suggestion okay so my suggestion it might help with the comments so my suggestion is that we not wait until our scores come in until all of that comes in that we I mean we kind of know we're going to know from Community feedback we already know the themes the data points we already kind of know what's working what's not working would it

041be feasible for us and of course it this would be for Dr Moore for us to draft a tentative strategic plan approve the tentative strategic plan in terms of themes right themes topics that sort of thing hold off on the targets unless we already know what those targets are going to be just so that the budg the you know the the finance department can move forward with whatever they're going to do and we don't have this like reverse effect in July or you know cause you guys you know any issues along the way I just want to make it so that we're all working in tandem rather than you know you all saying well we can't really do anything because the Strategic plan hasn't been created yet all right yes chair yes Mr D speak

042first I just had just a just a comment in principle I really agree with what uh M Rosario is saying however the problem of it is is we can't control our Revenue uh the way you could in in outside Corporation it's it's much harder and so the Strategic plan really to me is a prioritization of what we want to accomplish not so much um you know how much we're going to spend in each area at this time I mean it's just your top priorities and make sure that the things that we really have to do get done within unfortunately the budget we're given we can't control the revenue and with the uh scholarships we see that the revenue is constantly uh uh being uh de decreased uh I think that we know we're already in

043the hole a little bit for this year so uh there there's a lot of issues but I think in Pres well I really do agree with with what you're saying but it's going to be the nice from the necessary the most important to the least important is how we're going to have to prioritize the budget in my opinion well I I I agree with you you're you're you're right I think we're on the same page here and what has happened in Prior year because this happens every year every year we're you know playing catchup with you know then receiving the the department of education's final but you know what or wherever it comes the state's final budget for us we're always kind of playing catch up with that but what um and of course uh

044Mr Green will be able to say it much more elegant eloquently than than I um what they do is they create and I think one of the items coming up will'll talk specifically to this they create uh based on the the past like a projection for the future like what it might potentially be um either way we still need a strategic plan in order to craft the budget and I don't necessarily mean line by line when I say that I think holistically it's how the budget is presented that would hold him up if we don't have our strategic plan can can I speak okay thank you I've been waiting patiently sorry um a couple things can I ask a question when did you receive um I know we have to wait till the governor signs

045off on the budget every year so when did you receive your final from the budget last year January 2th no that was second C uh thir third C we got last year on January 24th this year we got the third Cal on March 3D which is half our budget half your budget see so this is kind of a fluid thing we constantly have to adjust and change and and depending on when things get signed by our legislature and when things get changed because of student enrollment things like that I agree with our priorities being set um we should just set the priorities in the in the order we want them and then the budget falls behind that I I agree with that um for page eight that you had on your projection the common themes

046and trending data can we go back to that page eight thank you is that in the order of preference or is that just thrown up there in different order my understanding that's not in order of preference okay because I heard you say what the first two were in academic performances first on there which I I think you know as a board member I think we we always think of safety and then academics those are my two first first safety second academics I didn't hear safety much so I'm wondering if people are are okay with what we're doing or if they're suggestions for improvement there that's something I'd like to hear more on Safety and Security was again if I did a top five that was mentioned um quite frequently as well so just one of

047the support staff groups it didn't emerge as a theme but the other groups it did emerge as a theme and keep in mind our parents and our community members we reported out their feedback last during last month's update okay and so I I think when we get the feedback and it's finalized to the board it would be nice to I'm hearing from a lot of people that we'd like to know the priorities and then we can kind of set our priorities and then we can get that uh budget aligned with those priorities that's what I'd like to see anyway okay Dr Moore I was basically gonna say the exact same thing that you just referenced we got January 24th the information to begin finalizing our budget for this previous year uh March 3D we close

048the year at the ju July 1st so literally we've been working off a tentative budget as the other 66 districts have have been doing um Mr Green is going to talk a little bit more about that specific information in terms of identifying the Strategic plans I think there's consensus listening to the board to accelerate these are the priorities or the areas of focus um I think we are at a space to to move that work along we we'll close kind of that session the with the town hall later this week that would be right here in this building and then we can do that kind of as you just kind of described then create the action steps kind of moving forward but the alignment of this office um or these individuals sitting here is extremely

049tight so we are not waiting for a and then to get to B it is a a conversation that we're constantly having saying we know these are specific Trends we know what we want to to to fund and the ability to innovate or reform the system is in fact a priority so we're always having the conversations daely regarding how we do this specific work so um I I hear consensus among the board regarding kind of accelerating the the the higher level areas within the plan uh bringing that back I think a lot of the issues regarding the budget now is going to follow in Mr Green's presentation so you have anything that you want to add to that or you want to jump into your presentation if the board ready if we're ready we could

050do the presentation and then maybe tie that up at the end um together I think would be a good way to do it I think we're ready for Budget review um I did have another question um about this but that's fine it's I can always come back to it later on um all right so we are going to pull up a uh presentation and um so the last briefing I had with the board was on a Monday the Friday before this went out on the Friday before and then Monday we had briefings and as of that day we still did not have our budget based on student count it was still based on projections or the second calculation happening over the summer on MAR on March 3rd last week we got the third calculation and

051we are digesting that so just to give you an idea this is the third calculation and these are all the text files that create the FTE that we're going to be talking about from October that we are going through and digesting so last year we started this process in June on June 10th so the goal is to expedite that a little bit and just start off with an overview of where we at with this year's budget um we do have some new you know new board members so we want to make sure we just kind of align on some of the language and the development um timelines and processes so with that we'll jump right in um we're going to go over some of the acronyms we're going to go over the timeline you'll hear

052a lot about the ffp that's the Florida Educational Finance program that is a portion of the budget it's the portion that's created through state and local funds and um we're going to go through that formula in detail we're going to look at uh the budget by fund we have seven major funds that we look look at and FTE when we talk about FTE we're talking about the amount of students we get paid for maybe not the amount of students that are enrolled we'll talk about that a little bit more as we go forward just some draft initial anticipated budget impactors for 25 26 we're still early in the season for this um in the next steps and timelines and remember your budget um your final final budget is in September so um we are working

053toward September as we go through this process ffp FTE fdoe just went over um FES family empowerment scholarships we'll talk about unweighted full-time equivalent again so those are the um the number of students we get paid for based on the minutes they're enrolled in courses and they're not weighted there are cost factors for say a student who has um English is not their first language they might get a higher cost Factor so this is just purely unweighted that we're going to be talking about today every time we say a calculation we'll say a survey is when they count kids and then a cal or a calculation is when they tell us what they're going to pay us so October with survey 2 they counted kids now we get the third calculation of the budget that's

054what they're going to pay us for after counting those kids and then Ida or individuals with Disabilities Act and we're going to not muted so just an overview of the timeline kind of starting off in the January May and every year we start a little bit different but legislation is happening now bills um I know Madam chairman you'll be going over some more legislative updates again later and those things for example House Bill 301 Sovereign immunities coming down the road so caps on tort that could affect us um are things that'll be added as we go through April and May and June and we continue workshops around on the budget from February through May I am meeting um my Director of Finance and myself are meeting individually with every single person at this table and

055every director within the school district and going through a zerob based budgeting process with their budgets and we are starting to work on allocation meetings for departments and um schools survey three which is the February count of students that will give us our fourth Cal which then will give you your pretty much the full budget minus summer should come out in April and May if it's not delayed a survey uh third Cal was we'll be moving into February and April where we'll go through the staff allocation model and we'll distribute staff and discretionary budgets to schools based on the number of students that they generate in their schedules through um through our staff allocation model we'll come into the summer and we'll get the conference report once both sides have agreed and all the bills

056are settled we'll get an appropriation and that'll be the first calculation of the budget that'll be based on anticipated tax roll and projections of students we're going to talk about projections today so that um is really based on two unknown numbers or projected numbers we will be having Schoolboard workshops all the way through from March to June on the overview of the budget um this type of process that we're doing today align to the Strategic plan and then July 1st Begins the new fiscal year and by July 19th we should get the certified tax roll that firms up one portion of the budget and now we know what the tax base is that we're going to Levy the millage on so that firms up the required local effort and the local dollars we still don't

057know the number of students at that point that's still an unknown we'll go into adoptions so we'll have a lot more budget meetings and we'll be drafting the tenative budget July through September um as we go along and then by September um adopting and approving the final budget however it's not never final we amend the budget every month and also there is a fifth and final calculation and today you're going to see that in an example that I'll go through how we get prior year um adjustments to the budget so next October they'll be adjusting this year's budget for the last time and we'll know what this year's budget is next October and then comes the survey to an October count with the February that we're in now and the cycle starts over again so

058something that we didn't do last year um is just a a summary and those of you that know me I'm not too big on putting a lot of things on the on the screen at a time but I think you have to to tell the story in this format because this is the ffp formula so it's taking our students Charter family empowerment traditional virtual all students and it's looking at the minutes they're enrolled in courses to get an FTE so enrollment might be 19,000 something actual attendance but you're funded on less than that those program cost factors as we talked about students with disabilities English speakers of other languages those will wait those and our weighted FTE is 19864 52 and that was at the beginning of this year based on Appropriations the base student

059allocation this year 533 98 um the governor's budget that has been proposed it proposes a $95 increase in that for next year comparable wage factor is a one for us doesn't affect a small District Factor doesn't affect us gives you your base student funding of $105 million then you start adding categoricals into that safe schools 1.7 your ese guaranteed allocation 7 million your education enrichment allocation used to be S funds for those who remember uh we don't have a DJJ supplement allocation and your student transportation categorical nothing on the federally connected student supplement for us mental health um we don't have a 748 mil discretionary compression but if when we levied our 748 mil we were below the state average they would add a compression to at least get us to the state average um

060and then the state funded discretion contribution of zero so that gives you your gross local ffp of $123 million and they're going to tell us our required local effort the 3.00 um one mill that we had to to Levy so that generates $94 million that's local through property taxes to get the net state ffp from the state of 28 million now the one thing you are not seeing in that formula just to remember of that 28 million 14.8 million of that was family empowerment built into that so the state funding is really 288 minus 14.8 million for our portion of the state funding add back in your class size reduction and your state funded discretionary supplement so total State funding of 48960 again that includes 14.8 million of family empowerment and I the orange boxes

061um represent present things that are um funded locally so your required local effort and your 748 mil discretionary local of 23 for a total ffp local funding of $166 million um what you didn't have in the slides which is new for today hot off the presses based off last week is we have updated those based on the third calculation that were released so um I'm not going to go go through each one of these numbers cuz I'm going to put them side by side for you in just a second but we've updated these numbers you'll notice the base thot an allocation doesn't change many of these change very slightly but you'll see at the end of the day the final number is 797 versus the 166 on the other slide so that doesn't mean a

062lot unless you can compare them I hate putting things like this on a slide but I think it's the really the only way to do it and I'm going to talk you through it so this is a comparison of the second calculation so your First Column is your um your ffp category such as your unweighted FTE your base th an allocation the second column is the second calculation that is what we were appropriated back in July and then your third calculation is March 3rd that just came out and then the net difference is on the right so the unweighted ft was down [Music] 88.92% n but our weighted FTE up by 69.9 so some of the ESC factors some of the waiting factors are up base student allocation staying the same at 5330 98 the

063comparable wage Factor stays a one so our base funding is up from 105 million to 106 million or $372,000 safe schools down by $ 5,831 and again that's there's a formula you get a minimum of $250,000 for safe schools and then there's a formula based on your FTE so that drop in FTE is going to drop the safe schools allocation your ESC guaranteed is up the weighted is up so that means ESC waiting is up up by 143,000 the educational enrichment which is FTE driven down by 21 Transportation up by 64 I would assume because of ESC and waiting mental health allocation down by 5,000 for a total ffp net change of 547 th000 our required local effort which is your millage based on the $32 billion of taxable assess value here doesn't change that's

064your 94 million so the net State ffp before adjustment 547 th000 we go into that and here's where you'll see the prior year adjustment of $60,900 are pro-rated at this point based compared to appropriation so that's um a negative 1.1 million for a net state state ffp now of a negative $640,000 you get a prior year adjustment for Scholarships in this case it's a positive 144,000 and then you get the adjustment for family empowerment so pay attention to this line what was appropriated what was projected and what we budgeted for was the 14.8 million based on the survey to October counts which is now creating the third calculation of the budget um from what they projected to what actually showed up in October in family empowerment is now $16.8 million so an impact to the

065budget of $2 million the state funded discretionary supplement um down by $68,000 so your adjusted net state ffp is -2.6 million the class size reduction is down 168,000 so your total State funding is a negative 2,781 1864 and that just flows through the bottom um to come out to how much per unweighted FTE dollars per student um this is just a historical Trend the blue is State the Orange is local showing how the student um funding is funded and you can see that we're a majority local funded through through our local tax levies and millage rates and those then go to create our major funds so our major funds are the general fund and that those dollars we just talked about are directly um as a result of creating our general fund that's through the

066ffp and that's what we use to pay for salaries benefits purchase Services energy instructional material furniture all those kinds of things supporting the Strategic plan all of those are through the general fund we do have a special Revenue fund Federal that's Food Service all of your entitlements title one two three four and um your idea students with disabilities those are special Revenue restricted and all through Grant applications you have a Debt Service fund that's specifically set off to set up to pay off the debt um through your Capital funds and that's the Redemption of your principal and interest in dues and fees on your Q skibs your cops your C cert certificate uh certificates of occupation and your qualified schools construction bonds which are loans to build buildings and um Wings on buildings that we've

067done over time your capital projects fund which is funded through your local 1.5 M um is used to do facilities and construction technology Debt Service and buses and other restricted impact fees we are self-funded you have an insurance fund and that Insurance Fund is a combination of premiums paid by the employ employees as well as um a contribution by the board as a benefit and that um creates and pays for our district Health Center and it pays for all of our claims when people go to the hospital and have a scan and need to pay 20 or 80% all of that is paid through those premiums and then finally we have an Enterprise fund and in our case it's an extended day program as Miss basora uh spoke about earlier we have participation fees and

068um sometimes Community Partners that help with and that pays our salary benefits and so that is a self-funded we have to keep the revenue in line with the expenditures and so for the 2425 budget when we started out and this is when we started out this is how um this how those funds laid out 57% in the general fund 19% to Capital 9% in your health fund 8% in debt 4% in federal programs Food Services Federal so Federal meaning idea title um Food Service 2% and extended day 1% for a total of $ 48.4 million um so now we kind of look at that FTE and I have to caveat this with um all of the numbers up to 2324 so 1718 to 2324 are all from the fourth calculation so the final calculation of

069the budget and those are published on the web and we can see those however um the last three dots there the first one 14,24 that's our traditional not counting Charter and not counting family empowerment our traditional FTE that was our projection last January that we submitted to the state and they used to generate our initial budget and they're project they give us models they give us eight different models this year they gave us three models even though one of them was called number eight we only got three models to pick from um and those models look at grade progression historical Trends and other data and family empowerment data we don't have access to um and then survey to October so that number is the one I really want to caveat that number comes from these

070reports of how much FTE each one of our students earned in every one of our schools in every one of our grade levels and every one of our Career and Technical program added up so that's done through our finance department 13912 which means um October's FTE was less than the projection we will be digesting the third calculation doing the same thing because they give us family empowerment but they don't break Charter and traditional out on the third Cal we have to do that manually um but the last is our 26 projection so at the same time as last week we got our third calculation of the budget for this year we also had to submit the models for the projections to create next year's budget so we've just submitted those models and our model will

071have um traditional non-charter and non-family empowerment at FTE if you look at Charter and family empowerment over that same amount of time again up through 23 24 are all numbers from the fourth C calculation the the last three with the aster starts off with the 25 projection for both of those programs into the October survey 2 Data calculated through the finance department from these reports and then into the 26 projections which we just had to certify and submit to doe for the creation of next year's budget so I think we're almost actually we're almost um to the questions we're almost done so just I'm anticipated I don't have numbers on all of these yet family empowerment um anticipated budget impactors we will definitely have to budget for as you saw we budgeted 14.8 for family

072empowerment and it came in at 16.8 we still do not have February's count yet that will change again later in the year when we see could go up or down so we'll have to uh budget for increase in family empowerment salary increases teacher retention and performance pay the typical things we um budget for but we'll also have to budget for declining enrollment um so when October data doesn't come in as we projected over the summer we'll need to make sure that we have budgeted appropriately for that and then health insurance um if anybody hasn't seen the health insurance Market out there um glp1 drugs in the um prescriptions Medical claims things are up 15 to 18% you know Nationwide on health insurance so those are all things that the health insurance fund monitors and I'm

073sure there will be some increases in that area and then there could be other things like House Bill 301 with sovereign immunity which might you know affect our property casually liabilities as we go forward and then just kind of finally um talking about development of the budget and I do want to talk about that in the lens of the Strategic plan alignment and just in general the creation of the budget as you looked at that whole there's many many things in that budget that are just outside the Strategic plan and that's so you've got your health insurance fund you've got your Capital fund you which the capital May if we're doing something with buildings that would be our Capital 5year plan um you've got your Enterprise fund for extended day and all your title and

074federal so you're really down to the general fund which as you saw at the end of the day after you take out salaries benefits and those is a much smaller number and that's the part of the budget that we have the most time to fine-tune so we'll have to approve the overall budget but within that general fund and within the the discretionary portions and the instructional materials how we specifically budget that into line items that say this is 9100 miss bayur this is going to be 912 Dr shapy it's going to go to that we have the most time to work on um what what we will need to develop after all that comes together is what you saw in the previous budget books where alignments of expenditures which we haven't we won't have any

075expenditures going into to this new plan and new strategic plan the alignment of expenditures to strategic plan initiatives and goals so that is what we will be working on to develop how we will represent that and um portray that in a a different way than we did in years past so we're here starting in March with board briefings and workshops input and feedback again this was a summary overview we're literally just getting our first stab at a budget that's based on kids um we'll be moving through through July where we have to um advertise our trim Our Truth and millage where we'll have to say how much um millage we'll have to Levy and publish it in the paper all the way through our Capital outlay setting up special meetings to adopt the tenative budget

076and then finally incept September a special meeting to um adopt the final budget at the state level which still does not lock Us in to amending the budget along the way within the budget strips based on the priorities that happen throughout the year we just cannot change the Appropriations and the revenue that we get and I apologize for some of the detailed slides but I think it was kind of important to get that hot off the presses and get it out in front of us as soon as we could so we could start having those um conversations much earlier this year okay Dr PCA you want to go first yeah so thank you for that update that was very helpful um I like this the process this year so far is very helpful um just

077a couple General points of feedback uh that I mean I've made this many times but um just a a prioritization of um safety and and uh you know we've had some discussions about trying to move up the timeline with some of our capital projects um this may be an appropriate place to bring it up uh just trying to get safety related projects done sooner and you're actually going to see a couple of those on the workshop today on some of my items that'll be coming before you this evening fantastic well I appreciate that because I mean I've been I've been asking about it for a couple years so I'm excited to see those projects moving up um and then just going through the data with the FTE of the students um that you displayed for

078us I mean we we see a continual decline um and it's it's obviously important for the district and as a corporation and just a community um so you know just trying to find a way to research I guess better and I I'm sure you guys probably have a good handle on some of the variables but um encouraging you to do some active Research into um these families and trying to reach out to them that either never enrolled or did leave um for whatever reason just trying to understand that problem better so that we can get ahead of it because if even if we continue to make an amazing School District that's very successful and and safe and all these things that we wanted to be um if we continue to see this decline um you

079know eventually it's going to catch up with us especially if they start waiting things differently in the future um it really could start crashing down uh on us because our FTS are going down our weighted is essentially staying somewhat stable um but if they start changing uh the value of some of these weights it could really uh have a detrimental effect overnight okay Mr Zario um I would like to um ditto Dr pca's um comment on the uh projects that we have within the 5-year Capital plan plan um I think some of the comments that he's he's made previously um on this item are spoton if it's a 5-year plan why are we waiting five years to get it done um we have appropriated or you know we have monies within this category um so

080I think that we should definitely um not wait especially on uh Safety and Security so I would definitely ditto his comments on that um I I will say that um my hat goes off to you and and and to you and your department because this I I I honestly um if you were to give me a test right now on all the information that you um just provided I'd probably not do well on it um that's a lot and and I appreciate that this is the kind of Workshop you know um that in my head we you know we can move forward uh if we had so many of these it would become easier um for board members to kind of process and and and understand what that what all of this is um the

081calculation on the FTE alone is enough to like you know have like a a blowout um but that said I I want to come back to the two major fund areas uh so there was a screen up there that had the major two major funds now I know that we have multiple funds um what we see on our can we go back to is that no the there is a previous yeah right the one on just general fund yeah there it is so what we see in the budget book and I'm thinking about the pies right so what we typically see in the budget book even in the summary are is is the pie chart that shows our general fund and of course it's not pulling up now in our budget is um the pie

082chart where we have how much is expended or how much is allocated for instructional and of course that it's not showing up now in my final budget book uh it's probably in the it is in there you know what I'm talking about okay good so there's the pie chart of course and there are certain areas that are um allocated you know when we can see the monies that are allocated for instructional the monies that are allocated for Capital the monies that are out similar to the P pie chart that we had up on the screen just a second ago so um and then when you move forward into looking into specific School allocation what we see is all of the monies that are appropriated or allocated for that entire school and the discussion that came

083up last year was how is this school how is all of that the money allocated for that particular school why is that calculated within instruction when now we have um things like uh propane things like facilities things like electricity and part of our discussion on that was well all of those things are needed for children to learn and grow and all the all the things yeah sure so let me let me jump in because you make a good point and that's why I was kind of distinguishing earlier right I think we're um in the Florida Red Book they're under the governmental accounting we are given account strips of how to code everything and those account strips have for example a four-digit facility number so to your point there are charts in the book that break

084down the costs associated with a facility 0031 is ver Beach High School so anything expended at verab Beach High School regardless of its instruction structional material if it's that falls under the facility there's object codes function codes fund codes program codes project codes so all of those are different ways to look at how those expenditures are allocated um budgeted and expended and in your example it was the Strategic plan specifically was aligning the expenditure to a facility number so verab Beach High School so that's what we're looking at doing differently this year okay is aligning the expenditures of the Strategic plan to a different level of the the the code but there will always be charts in the book that show all the budget for a school because that's a facility budget that we represent

085so I think oh go ahead I'm sorry I didn't mean to that go ahead go ahead I'm sorry no so it's a good point um two separate things one is showing the budget of each of our facilities departments and the other is how we're going to align the expenditures tied to the Strategic plan to one of those budget codes okay so that's I think where I was headed um and obviously I've had these conversations um publicly and in our one-on ones because when we're it was my eye open my eyeopener last year when I realize that propane has nothing to do with what happens in the classroom in terms of learning right um and so I'm just hoping that we can get there and how you how that's presented because I in my head it

086the title programs because you mentioned something about title programs title programs I think should be a a chart on this one particular page because title programs have direct impact in classrooms and on students Title One title um I think uh three um those programs that I think all of the monies that have instructional impact should be reflected in a pie chart where we can see 100% of Title One programs have come in and this is how many of that particular P pie chart we have allocated to classroom instruction or you know classroom academic growth what curriculum whatever it is that affects a student and the same thing with the general fund if we have received or have allocated however much has come in you know whatever we're allocating for instruction in the general fund we

087should be able to see of that bucket you know how much is actually being used for instruction and so same thing with special Revenue um and I'm not sure that we were getting that view prior I think before we were just kind of getting the whole list the whole view like of everything but not kind of um dealing with students does that kind of make sense yes okay I think I think you guys know where I'm headed and for me it just is it's easier for me to kind of understand what that is and I know that for the general public for someone who's not really looking at the budget on a regular basis it'll I think it'll just be easier to kind of say okay now I know what my student is getting what

088my student isn't getting and where it's coming from um I I have another question on the family empowerment scholarship program on the slide that you provided I saw FTE based on 18,1 126 students let me see if I can get there 18 12563 yeah that top mm that's it right there so 18125 then the bottom one all the way to the bottom where it says net State ffp 288 I think I heard you say that is including the family empowerment scholarship program and so we needed to subtract 28846 subtract 14810 from this number so that would bring us to about 1436 in net State ffp 14,000 right y so is that 14, million I'm sorry 14 million net state ffp but we don't have that screen here so um is that right yeah but this

089is this is just the this is the formula right and then we when you see the budget like that's why I did that other screen to show you um because then there's the addback of class size State discretionary and the whole point of this is the last three boxes like when you digest all that is to say total State funding of 48 million required local effort locally 40 uh 94 and locally on your 748 23 million so add the 94 and 23 that's all your local funding the 48 is your state funding and that 48 includes our pass throughs to Charters to pay the charters and family empowerment okay and those will all be broken out when you see the actual budget this is just the ffp formula and how it generates the dollars and

090where we need to collect them from okay so if we are looking at Trends from 2022 to 2020 from 2022 2223 school year we had students except the Florida empowerment and McKay Scholarship family empowerment and McKay Scholarship program slide 12 thank you sorry I'm sorry slide 12 yes almost well 14 on yours cuz you added some I added two slides 12 on ours 12 on ours yours 14 on yours okay so let me look on here for a sec so from 2223 we had 554 students according to this right and so just to go back to 20 1920 you'll see the 99 FTE 99 FTE 92 FTE those were just the McKay scholarships that were always there 2021 is the first year in which some of the family empowerment started and then each year so

091the McKay is always built in to those numbers moving forward and then the various other scholarships are added on top of the McKay yes and so I'm looking at about five or 600 per year increasing um from 23 2223 to 2324 looks about 5 or 600 more who accepted the Florida family empowerment scholarship or the McKay same thing with 23 24 to 25 somewhere around 500ish maybe less that seem to be expected from 25 to 26 maybe about the same thing and what's projected forward what I'm looking at is just an increase every single single year period so I know one of the questions was if this continues we're our our enrollment obviously is um getting less but I'm looking at this from a different perspective and I want to know why are people leaving

092I know why people Le are leaving but why are they leaving our schools as general question right I know that it's available I know it's there I think we if it's possible should kind of have discussions about getting to the bottom line of what their reasoning is so that we can adjust and fix it keep them here if they want to stay here now everybody knows I'm 100% in favor of school choice I live it I breathe it I have you know one foot in I have the the blessing of being able to advocate for what is in the best interest of the child according to what the parent decides if you want to homeschool if you want to take your kid to private school um that's fine but I also get the opportunity and

093the privilege of advocating for public schools as well and we we have to do something to address why parents are leaving what what is that thing that is actually drawing them somewhere else and maybe we haven't gotten there yet maybe it's part of our strategic plan to kind of figure that out along the way but I think that we shouldn't wait on that I think it's very important for us to be able to get out there and maybe knock on doors if that exit interview is not happening there should be a very very targeted exit interview anonymously of course because some people don't want to say but if you are leaving why are you leaving and and so that we can actually figure that out um it may not help us but what if it

094does if it does then that number should go down I did I did want to speak to the projections just so you know those are mathematical models I mean so for example if you look at the charter schools and this I'm just going to speak frankly the charter schools have certain capacities they have Charter with us that model I don't I don't believe they even have the capacity to grow like that that's a mathematical model showing that so whether that will materialize or not they're not looking at our local environment with what our schools are and who they are and what space they have same thing with family empowerment um they they are using less historical models than ever they're only using two to three years of data now because the models have changed um

095but the goal of of things like surveying our families and making sure we have K8 um spaces for them and classical education for them and variety of choices is that's a mathematical uh prediction that um we are uh working towards turning around the other direction through providing the choices that our families want so that definitely is the initiative of this team Innovation and I know we have a lot more planed to bring forward before o OCT oober um in other changes that we could do that was just the beginning mhm Dr Moore any thoughts on getting down to the nitty-gritty of the why dealing with severe weather over here um so I think that is and you you said the bulk of our district strategic plan is to reinvent the the public education system uh

096in order to meet the needs of our our community I think when you look at it it's not necessarily who we're losing I mean we had that data we've spoken around that data the the exit points for us fifth going to sixth and eth going to 9th and we've identified those specific areas we're working on the boutique High School on that specific end uh and enhancing our our vocational programs which we highlighted last month and we're converting to four K8 schools to see if that doesn't offset the reality where we're not getting them is coming into the kindergarten so I've referenced this to the board before our kindergarten class is down by 10% now if that's a a trend for a year okay um but we don't that's where we need to monitor if that

097Trend continues over the each year we'll lose 10% of a grade level play that out over the course of time that's 10% of the entire system so there's there's that as as well so we're very very aware of it the we do have a a model with our um our in terms of the allocation model so we're able to adjust in terms of Staffing that at this point it doesn't succeed the rate of retirement but as you have less students you need less of everything else um you know we're it it is significant so you can't look at these numbers lightly uh we have done over the last several years an outstanding job in being able to project what that enrollment is the family empowerment scholarship is extremely hard to project and this is across

098the entire State of Florida as Mr Green was referencing within Charter Schools you understand they have X number of seats available we have access to those individuals so it's extremely easy to project what their enrollment is going to be uh we don't have a deep understanding nor does anybody regarding regarding who's going to be offering and receiving those scholarship dollars next year and which specific grade levels in which they're going to receive them so it it literally is being Nimble enough to be able to respond to ensure that we uh at the direction of the board stabilize our our budget and from my perspective we are the state's most improved school district for the last three years in a row uh I'm sitting here looking at I ready data that that we we just finished

099uh last last week uh we'll be excited to we're we're still growing I mean instructionally uh we're doing an absolutely outstanding job um we're getting a lot of things right so it really is problem solving to say we want safe secure intimate environments that allow students to Excel and allow students to walk into whatever their postsecondary experiences fully ready and prepared to do it um so the Strategic plan is coming at the absolute best time I think I would want to say that those numbers the orange line is going to level off but I can't give anyone any confidence that it well because the inputs are constantly changing as well so um if you go on Facebook four five six different private schools are say are out there coming soon um you know can't wait

100to enroll students here and there and we have no reference of of what those particular schools are nor do we have reference regarding the the quality of of those schools and I'm sure some will be absolutely outstanding um and others will not be so there's a lot in terms of our ability to Market and advertise like I can tell you right now one of the biggest things as I annually readjust the system with through our reorganization process is our ability to Market and advertise and sell uh what we're doing yes at the district level but equally as important at each particular School level and marketing that because it's clear we're not getting ones uh that are coming into the system we do a good job with the exception of those two exit points which which

101we have plans in place for those exit points uh of keeping our kids we we've got to make sure everyone stands we're the system who we have the building we have the facilities we have the certified certified teachers uh we should be uh the first choice and be the best choice so it's going out and marketing and and doing that at a school site specific level um so we'll be working on bringing that to to the board so um I I this is a good opportunity thank you for that this is a good opportunity for me to close out a couple of questions that I had from the previous slide because it talks to um something that you just mentioned with um regard to this particular area uh some of the Innovation that we're doing

102in the school district that I would like at to make sure and I I have said this before and I think that I would like to repeat it at within this uh within this block is the focus on for the Strategic plan the focus on this Innovation with classical the classical model our K8 models um I think are really really really important for our strategic plan um and CTE and Vocational programs those three areas really need to be highlighted in my opinion within the Strategic plan uh because they are these you know kind of these these exit points that you just pointed out of students leaving right how are we actually um addressing the professional learning and some of these leadership development pipelines for the teachers even and for our staff Within These newer models

103so that we can grow these models right classical K8 they're very very different from the traditional educ Elementary or just middle schools so I think that we definitely need to kind of pinpoint the needs of these particular programs so that they are number one successful but also so that we keep the kids that we need to keep them um with regard to the Florida empowerment numbers that are grow going up that of the numbers that you just provided um the new world's scholarship the new world's reading scholarship that is one I don't think that uh and of course Mr Green you can just um clarify I don't know if those numbers because they're still part of the Florida empowerment scholarship I don't know if those numbers are included in what we see in the orange

104we might want to take those out somehow there might not be very many but if we have um students in our school district receiving the new world's reading scholarship those are still students that are our students they haven't left and yet they would still receive the scholarship for the new worlds so the new worlds are something that they can receive separate and apart in other words one of our public school students might receive a new world scholarship but that allows them to have tutoring outside of the school program right and I I will confirm I don't believe they're included because this these are funds generated based on the FTE enrolled in the family empowerment but that's a good question and as you know we do have a board policy allowing for the new world tutor

105to happen on campus so yes um those are our students with our FTE yeah but they're still receiving the Florida they're still receiving their the that scholarship still comes out of Florida empowerment scholarship so I don't know if we can actually even if it's little I don't know if we can actually see those separately just kind of FYI same thing with Transportation I thought of as we were talking through transportation is another scholarship under FES that um could POS potentially be public school students in our district receiving that scholarship to allow them to to again it might not be that much but they still would be separate and apart from the numbers of students actually leaving and exiting thank you thank you all right Mr Dyer uh yeah I I have couple of comments you

106know one is interesting is we keep talking about exit points you know I think we should also talk about entry points uh and one of the big entry points to me is uh the certainly the the VPK and uh you know we know that we only we we don't get as a school district very much uh in come from that program but I think that if you look at the long-term Roi a kid that starts in VPK may be with us all the way through 12th grade so if you look at the ROI of that first in investment it really does make sense for us to perhaps be stronger in VPK and I think there's probably other entry points of kids either coming from private school kids uh coming from homeschool back to the public

107school system can we identify some of those points and see if we can get a a program to uh get kids back engaged with the district or ways even I know some kids that are in homeschool may come to us for a course uh do we need a more robust program to attract those kids so I would just suggest that we look at that as well uh I had a a couple of questions and and I know in some districts in Florida and it didn't appear to be here that the family empowerment scholarships are going up faster then the FTE are going down uh in that District which means that you lose the revenue but still have the kits it that doesn't appear from the numbers I've see to be happening here as much is

108that true or or false in this District so what we saw in the adjustment was uh more students by October did select the family empowerment scholarship than was projected that's the $2 million impact um what I will tell you I've been speaking to a lot of um individuals At Doe and um there was a great pause in and delay in the delivery of the third C to try and untangle the students who have selected a scholarship but then ended up in a traditional Public School in the October survey so they're trying to um figure out how who gets the funds and how to Divi it because you said before the revenue and the Appropriations don't increase they just appropriate and prate um based on that so I think they're going through a learning process as

109well in um how to uh create a system that ensures that the students are only being funded in one of those locations at any given time and uh then then a couple of other things in in the do we have any idea about property value increases this year I mean what we're expecting is is the rate I know it's not as hot in property values it has been in the last few years but do we have any idea about what that I haven't got that from the tax collector yet but uh looking at the capital 5year plan which uses statistics provid them by it it does um provide for an increase in the uh property values I don't know what that number is off the top is that reflected in the in the numbers that

110we're looking at or not not because the number that's right that's only the ffp okay um which are the so if the property values went up then like the capital the 1.5 mil would um would increase and so what happens is on the required local effort and if you look at a graph over time of the required local effort it's been declining every year so we might be 300 mil it was 3.1 mil because as the uh property values increase they lower the required local effort to match yeah I saw in here and I pulled it up it went from the millage from 3.89 to 3.08 7 which is down fully down a tenth is that what they're now projecting in the millage so our millage decreases is property values go up they require local

111effort millage the required local effort specifically because what they're going to do is generate a formula that says you need to generate these amount of funds for your budget right so if your property values are up they're going to ask you to Levy less required local effort can you can you do over the required so there's only certain areas where you can Levy additional millages and there's two or three statutory we're leveraging one of those it's called a voter approved millage that can be levied for up to four years and it has to go through a referendum right um other than that there are very specific statutory requirements we can't just impose um addition millages without following one of those statuto um one of them is a critical operating millage for two years but we

112do the four your voter approved okay okay Dr Jones Thank you Mr Green it was an excellent presentation um I didn't learn through zero based budgeting but I did with site based budgeting I remember those objects and codes good information Mr Green when we look at our Capital operating Debt Service um insurance and Enterprise in operating budget how much is for salaries that's still around 70 it's generally 70 to 71% for salaries and benefits and that's where we usually have everything that we're going to do obviously separate from Capital Insurance and Debt Service okay um when I I think about what we're doing here I agree um with what's been said by Dr PCA with the safety uh I had mentioned to you I think we're doing two more um of our schools with the

113single point entry and what we have to do like it's a basor for high school and so forth so if we can really really look at that in capital I think it's very very important um we talked about strategic plan and budget I think it's important to set our strategic plan with all of our um components and then see what we have in our budget I don't think we should wait um to have the budget then go into strategic plan we know what's important we listen to our audience um um we listen to our community all the uh information board members have shared so far is really good and I keep thinking here as someone who's been in the system for a long time and in public school how can I as an elected School

114Board member for a public school system continue to support a system of Excellence with all that we have I am 100% for school choice uh I understand that when all this started we were given the information on our our family empowerment scholarships 70 to 75% were already in private schools so we didn't really lose them at first and now obviously we're declining and there are probably many reasons that we have to listen to them obviously there's no income cap in a person can get around 8 or $9,000 per year so when we look at that and I hear what Mr Dyer has said what can we do better um I think we put in our legislative priorities have 100 % funding for prek I think that is huge for the school system so that um

115if they're not enrolling in kindergarten why is that and if we get them in prek maybe that will help you know Dr Mo when you're talking about what we're doing I think another thing we have to let our parents know and and do a better marketing strategy for this that we're accountable we're accountable and we're transparent for every part of the budget we're accountable our teachers have to be certified or work to be certified you know we have our standards we have our testing uh we have our budget that obviously people can look at our graduation requirements so those are the things that maybe we need to do a little bit of better job on because obviously we're not the only game in town I think that for many years Public Schools worked in silos

116we have to get out of that mode and make sure that our parents and our community you know know how hard we are working and it still may not make a difference some parents may want a smaller school they may want a Christian School I've talked to these parents too so but maybe we can do a little bit better job on getting out there and saying this is what we're doing this is where we're accountable this is what it looks like this is our graduation rate so I think we move forward with our um our strategic plan and look at those components and put them in there and this is the money we spend and then the board comes back and say this is our priority it may say no we want to shift to

117some to safety we might may want to do this but just make sure that we do a little bit better job of marketing and I know everybody's working hard um but I think we have a system that obviously a public school system that's been improving and continues to improve and get that message out there thank you okay a couple things um so the state funding average can we go back to that one I'm looking to see which not which uh that's on mine it's slide six that one okay so you see that 2701 um this year that's the state funding right so required local effort that yellow tab together that gives us our budget and you know people constantly are saying well we pay taxes you know why isn't the district doing a better job

118with our taxes I've heard that from other people it be interesting to look at that blue and say what is the average for the state funding across state of Florida because people don't realize that that local funding helps us get back up to the number we should have had if we had gotten it all from the state so it would be interesting to see what the state average is on state funding because a lot of our money goes towards you know smaller districts to help them with their budgets so you don't have that number off your top your head I'm sure so that would be an interesting one to look at when we talked about the budget process because I think that's important people need to understand how that funding works and why we don't

119get all the money back okay uh the second one is the family empowerment slide so if you could go back to that um I'm going to stick up for public schools a second so I'm all about school choice um I you know helped uh charter school years ago help open because I felt like parents needed to Choice back then they didn't have a choice you know you either paid for private school or you went to the local school you didn't have a choice of schools now because of what we're doing so much Choice within our Public Schools but also you know embracing choice for all the other schools so you know when the question was brought up how come everybody's leaving one thing I want to point out is back in I want to say

1202122 when the family empowerment scholarships were coming about you know the legislation has changed about who can accept those and so there have been parents that were never part of our school district that are accepting those scholarships because they've gone to private schools and now they're accepting that money so it's looking like they came from our public schools and they're going to private schools but yet they have already been at private schools they're just accepting the funds so that's one number that I think is a little deceiving the other part of that is our overall population of our um housing is so expensive that I have talked to people about you know Realtors about what's coming in you know are people coming in with families are they coming in without families and mostly it's you

121know retirees with a second home or whatever um unlike Port St Lucy Port St Lucy is growing you know Leaps and Bounds but they're also growing with their family empowerment um but it's not affecting them as much because they're getting so many kids moving in we don't have as many kids moving in so you're going to see those numbers decline overall um the other thing to consider is yes a lot of because of the family empowerment scholarships a lot of like churches are roping up schools you know Church population is probably gone down a lot in the last few years so that's another way you can kind of bring up your funding um open up school and parents you know they want a religious education I'm not denying anybody of that or another school that

122just pops up the thing to consider though as a parent is are those teachers certified a lot of times I'm finding out they're not they don't have to be they can accept this money and um the the teachers don't have to be certified correct under family empowerment right parents don't know that a lot of them don't know that the teachers aren't certified the other thing is um they can accept these fundings and um they don't have to have an accredited school either correct correct our schools have to be accredited our teachers have to be certified we should be shouting that from the rooftops because that's a lot harder to do than to be a a stay-at-home mom and decide you want to start teaching third grade you know because yeah that's great you have great

123intentions but do you have that background knowledge to do that and help the kids get the standards they need also we have to teach to standards and some of these family empowerment scholarships that people are accepting they're going to schools where they're not teaching to standards they're teaching to whatever the curriculum is the book that they're getting when I first started teaching we taught to the book because we didn't have standards that's how old I am but then we got the standards started coming in my first couple years of teaching and that's what we did so that's a point that we should be sh you know shouting from the rooftops we have accredited schools accredited um district and we have certified teachers that's important because teachers have to go through rigorous training they have to

124go through rigorous testing they have to continue that training through um professional development that they're asking for which is great um I think all board members here have had safety as a priority all board members have been wondering why we haven't had certain projects put forward faster so um I've heard that several times from all our board members about how safety is our number one priority so I think that's the one to to really focus on of course academic rigor as well but um safety is is probably the biggest priority that I've heard and that's the only points I I'd like to make MERS Dr Mo Dr Mo oh sorry I'd like to follow up actually you'd ask me not Dr Moore I know but he was speaking so I looked at you just now

125okay relax go ahead please don't say that so I have a question rude um I'm actually going [Music] to follow up on something that was just mentioned which brings me back to Mr Green my other point about separating or kind of um pulling out the reading scholarship or the transportation which um um Mrs barenborg brings up a good point that a lot of the students who received the Florida empowerment scholarship um were not originally public school students they may have been homeschool students already or they may have been um private school students um it still affects us financially because the Florida empowerment scholarship monies come from the district um obviously they're taxpaying uh citizens so this is where it all comes from uh but I don't know it it it she brings up a good

126point in that how much how many of the that number that we see on that screen were actually are actually public school students leaving versus those that were already not in our system so is there a way that we can get that information and know that or would it make a difference does it matter currently I am an aware of any um access to that data that I would have the only data that we are given is the total FTE generated for family empowerment scholarship okay that their uh their funding mechanisms are in not in our the numbers in our budget but not like the lines where I can go look and see how it I can tell you in our budget where things go um I I don't have access to that information to

127be able to answer that question is that something that we would know internally like how many students have have been homeschool prior to the 2021 I don't know I don't know if it really matters um but it is curious I am curious to know are are these students kind of leaving because they want to go homeschool with the Florida empowerment scholarship or were they already or private or were they already in that space it's just I think it might help us to kind of figure out what what our game plan is moving forward um I Al there was another comment that was mentioned about parents don't know if teachers are certified or not certified or accredited or not accredited when they choose H school or private school and I would just counter that by saying

128parents are smarter than we think they are clearly they know they know that parents in other programs or co-ops or private school are or are not um State Certified um or accredited and they make that choice anyway they still choose otherwise um standards I wanted to talk uh quickly about standards standards that are set by um our state and our doe um they are included in our books and curriculum um so if we have a standard that says you know students will um uh learn their nouns I'm just throwing that out there nouns and verbs um if you open up a book that is given to the students's curriculum the nouns and the verbs are going to be in there so how we're Teaching Standards is through curriculum through um experience and all of that

129stuff is within the books one of the comments I was mentioned is that these um homeschool environments and private school environments are not teaching are are teaching only to the books and I would just discount that comment as well um that is not entirely true um it is a holistic experience that some of these um um programs homeschool or private school um how they teach and what what they teach within the books would still be uh within the the current Public School standard without actually having the standards listed um so that's just not accurate I know that many other homeschoolers might actually say the same thing um but clearly they're having success at the end of the day and um you know it's all up to the Parents Choice so I I am going to

130speak uh one more time and that is because I did not say that every school school is not looking at standards there are some out there and yes I have had Parents approach me and say they didn't know that there were uncertified teachers at their school and so that does happen not everybody is aware that there are uncertified teachers at their school um some parents that are very aware yes and they choose to go to that school anyway and that's absolutely appropriate for them um success is determined by lots of different things not necessarily test scores so um hopefully every child is successful and their parents feel like that success belongs to their environment of the school that they chose um but success measured in school districts that are public is different than success that's

131measured in private I've taught both and I know that for a fact um so it's interesting you know success is one of those broad terms it can be measured by a test score or it cannot be measured by a test score and um I think that lets parents know that sometimes public school isn't right for their child socially they might need another alternative and that's fine um but I don't think that we should be putting down our Public Schools um and talking about they don't do something that the other schools do and that they offer a better choice I think it's just a different Choice Dr Mort you want to move on yes ma'am the next items will be a review of policies that are coming forward uh miss envol miss christop fo and Mr

132Green will present those policies very similar as we as we have done in the past and then Dr Jacobs will do item G which is transportation and then um we'll go into the Mr Green show for the following H through Q you're on okay yeah okay um I have a first policy it's uh it's policy 01691 um this is kind of like uh take two of our Workshop that we did back in February um it it is very important in this particular case it stemmed from a from a recent case in Bard County these proposed changes um and the importance of maintaining decorum at your Schoolboard meeting which is a business meeting is um important um but it's really important that we don't um stifle anyone's First Amendment rights of speech so you'll see the

133proposed revisions follow along um the things that have changed since our February 10th uh meeting uh with respect to the policy we bolded the action uh action agenda or proposition title we changed the names of Citizen input to C uh to public input and the statutory citations for sections 8773 and 101. 372 were added to the bottom those are minor changes and then your policy requires you to not only adopt the policy proposed revisions but also your speaker's form and your guidelines related to that so following on your agenda item you will see red lines of the script we oh okay we can do speakers form that works uh the speakers form it essentially tracks the language of policy 016 9.1 um it is the greens of course the additions that there's a directions box

134at the top um there is a clean version of it which is at the bottom which is easier to me to um to read um but one of the things that we changed from our February 10th Workshop is we added the um the whoever was a repres pres who speaking on behalf of a large number of individuals associated with a group or faction and that they'll get up to 5 minutes so you'll see that extra little box there at the bottom along with a place where they have to identify which particular group they are representing um do you want to keep going in or whatever whatever works best for you the script Mr you want to speak to that yeah I thought we decided at the workshop that we were just everybody would speak as

135an individual we weren't going to give extra time I for a that that's what I thought the consensus was I did so that that I believe needs be corrected the other things yeah did did you go back and watch the workshop okay because I know there was a discussion about that and then there was a lively discussion about um how does some one represent their group and not another person represent their group right so if you have two people coming up and saying I represent this group no I represent this group who gets it's just any individual that wants to speak let them speak for their three minutes and move on okay yes I agree with that because we could get to a point where someone says they're speaking for a group but that other

136person says no you're really not speaking for me I think it's fair to let everyone speak the three minutes um and follow this policy I think we could get into some real issues with that and I think as a board member I want to hear individually not just a group that someone may not agree with in this that group yes mrar I don't think we want to relitigate the whole thing but I think where consensus was to delete that yeah yeah Mr Zario um I have my concern is that the law actually states that we should allow this opportunity not that we're actually going to practice it every single meeting but that we should allow this opportunity for um the public that if they are part of an organization we should be able to allow

137them the opportunity to have a representative speak on their behalf so I think so if we re remove it um that's the part that gets iffy for me if we have a controversial issue and we have you know hundreds of people in the room wanting to speak allowing hundreds of people the three minutes versus you know announcing hey you know if you are here with an organization and you want the organizations to speak for five that kind of brings down our the time for speaking in that situation this Mak sense my understanding is they can speak for for their organization but it's just going to be for three minutes that mean speak whatever they want to do for three minutes well this doesn't limit it this I'm sorry this actually says up to maybe this

138says um I am a representative speaking on behalf of the large number of indiv idual associated with whatever the group is and request that my time be extended up to 5 so it could be three I mean it's up to the chair to say well we'll give you three or you can have up to five but not any more than so could be two minutes so could we get a consensus from the board as to what you want to do I guess because we're hearing different things and consensus means that that's the one that you would put towards the board for a vote because we're not voting on this yet no no okay so Madam chair what I'm hearing is there's two different options it's remove the up to five minutes for faction or keep

139it in there is that what I'm here because there's a policy application delete it delete it delete it delete it delete it delete it let's go Doge Doge I like that I'm sorry that was my misunderstanding so I will I will take that out and we'll revise those I just think it's opening up a can of worms anything else that you want to talk about with the policies other thing there is we had the guidelines for public input that changed um it is now called public input instead of Citizen input and so these three things are required by your policy to travel together so your proposed policy revision your guidelines for public put and your speaker form and so everything matches now okay could could we be real clear right now so all board members

140know if somebody comes to the mic and they start saying profanities okay into the mic what is the chair's job the chair's job okay so so the the the case law is very interesting uh the case law was trying to eliminate um I think there was some quote actually I quoted out here something oh here it is okay a restriction barring that Viewpoint effectively requires Happy Talk permitting a speaker to give positive or benign comments but not negative and challenging ones and if the only ideas that can be communicated are views that everyone already finds acceptable why have the school board meeting in the first place so I think when it comes to the use of profanity you can warn the speaker um and then that's pretty much um your your new proposed revisions say

141that you can uh interrupt uh it got rid of the terminate there I'd have to look and it it's too small for me to see um you could certainly warn them um if it became profane and it disrupted the meeting you could take a recess or you could ask to have them removed or we added that so they can be removed for profanity I and and again what's the definition of profanity yes and that that's the issue and so it becomes a part of we tried to add in your uh script there that you know this is a place that they they can talk about individual employees now they can talk about individual school board members now remember before it said that all comments had to be do gone through the board um I do

142believe they can use those they can use that and you they get their three minutes and then you move on you can warn them but what why warn them if they can do it anyway I don't I don't understand yeah they can use vulgar language they can I say vulgar things at a person so you do have a definition um you can if you look at that policy there you can ask them to stop speaking you can see obscene you have a new definition of obscene um it is crude abusive vulgar offensive pornographic or indecent um and we talked about threatening to so you can stop them if it's in obscene um it's it's hard to talk in hypotheticals what would happen um so just get ready for the fact I might say hold on

143a second save their time and and confer with you right well that meet the vulgar or obscene language so so that's that's what the policy was challenged for because the policy they didn't want the board to you know um what was happening is they were treating certain speakers differently than they were treating others and it was the same thing so they want to take out that guesswork of what is back and forth so the best thing that we could do is add the word of an obscene statement may include but it's not necessarily limited to language or gestures that are crude abusive vulgar offensive pornographic or indecent and then you have the um abusive statement shall be understood to mean containing language that is Harsh insulting cruel or malicious so we tried to Define it

144as best as possible but it's really going to be a call during the meeting as to what that means and how you can stop them I I think think as a chair you're in charge of controlling the board meeting and I think you would stop them and say you know we do have children in the audience or children that are watching so I ask that you refrain from using profanity um if they continue to do so then we're going to have to decide what that looks like and that's probably a conversation we need to have we do because and that's why I wanted to bring it up here because the other board members need to know we've had these conversations um in the past we have had board members attacked and people say you know

145some pretty mean things and they say some pretty cruel things sometimes and because they're they're hot they're upset and so you know in the past I've been able to say you got to direct those comments to the chair um and or they'll be metad at the superintendent and you know I've say the same thing you can't direct it to to the superintendent so now I can't protect board members that are getting attacked I I still think you can ask them to stop speaking that they're ref find them they're using profanity and we the same professionalism from you as you would you know respect from us um I think that I mean because you're allowed to control the decorum in your meeting it is a public bus it's not their opportunity to sit there and list

146a whole string of you know explicativ um it's gonna be fun yes it is so I got two go ahead Mr Mr comments one is I read and here it said up to three minutes so that means if you get 50 people that want to come talk at a night you can do it for one two minutes on that night you can by reading the policy right so it says up two I will tell you um some districts have actually put into their policy a sliding scale meaning that you would put something if you have um up to 20 individuals they get three minutes each if you have 20 to 40 they get two minutes each if you have above 40 they get 41 and above they get one minute each we could certainly add

147that into your policy as well if if if you think that it really happened like right after Co when there you know when you had hundreds of people coming to speak up but some districts have put that sliding scale in and I can certainly consider that but I would need some direction from you all on what you think that would be reasonable um I know like the state doe does that they have a one hour time limit pom and then they look at how many speakers have signed up and they divide it by the number of speakers in the time so I don't know that's something that I mean that's what the policy said is up to So based on the other conversation it seems like that uh we could by the number of people

148determined how what the time is and by the Tom limit we want to uh uh you know a lot I would like that though to be a specific number between this number and that number because by the time she gets all those forms and then they're handed to me that's just minutes before the meeting so that would be a lot to put on a chair to be able to do all that and I do think too Madam chair if you're going to set those expectations up front they the public needs to know when they sign up and they see a bunch of people they need to know if they're going to have one minute or three minutes because that makes a difference in what the points that you want to make um I think a

149lot of them can effectively reduce their three minutes to one minute but I think that would be good if you want that sliding scale okay other board members want to weigh in I'm okay with the way things are the way that it is now I don't see any reason why we need to change it we haven't had any issues um we did in the past but there there doesn't seem to be any reason why we should change um the time limit or limit it especially you're right when someone is planning for what they're going to say um it it it puts them at a very unfair advantage or dis it gives them a disadvantage actually when they're walking through the door and then told oh by the way um I think that's pretty I don't

150think that's right um I have a question I have a comment with regard to the entire uh discussion on what is obscene and what isn't or what is profane so we have here what you in included and I'm glad you included it um an obscene statement may include but is not necessarily limited to language or gestures that are crude abusive vulgar offensive pornographic or indecent um I think that should be pretty common sense I don't know why we need to Define what is profane um even if you go into the dictionary of profanity uh it is very clearly um words that are curse words dirty words obscene words vulgar words cuss words explicativ I mean I don't know do we really need to Define that I mean that just seems pretty Common Sense the other

151concern that I have is with regard to what what the chair can um how the chair handles profanity or Obsession identity from um a citizen's perspective we do have the law that was passed uh for parents I mean obviously was it's a while is HB 1069 um that actually allows parents the right to read from any passage of material any material um that is subject to an objection um if the school board denies the the parent the right to read that passage due to the content that meets the requirements under sub subsection um and sub paragraph B1 the school district shall discontinue the use of the material so a parent can read a book there might be something obscene within the book at the board meeting if the chair or the board it actually says

152the board if the board basically shuts down that parent because that material is obscene um then the uh book is automatically removed because the background of that is if it's not appropriate for a Schoolboard meeting it shouldn't be appropriate for kids that's the gist of how this all got started um so when you look at the Sub sub paragraphs of that that I just read it actually says anything that is um pornographic obscene um or not age appropriate I mean that's the summary of them when you pull up the obscenity statute there's a whole list there in the obscenity statute of definitions and the obscenity statute which is chapter 847 Florida Statutes 847 it starts there anything that is obscene is is listed in the obscenity statute including the definition of pornography child pornography including

153those things that have to deal with genitals or sexual intercourse or um what is masochism the definition of nudity the definition of obscene with regard to um how it depicts or describes in a patently offensive way sexual conduct uh defined here in and so on and so forth so there's a lot of definition in there um to me I just think Common Sense should take place on what is obscene and what is profane you know um I think there's also something else that we haven't actually doesn't seem like it's in here which are threats if someone physically threatens someone else they should be shut down um if there is a an outburst that actually causes which is supported by the law if there is an outburst of you know um a yelling bomb in a

154in a in a movie theater or fire or something like that you know where you're inciting a riot you know things like that are things that are not included in the policy but certainly are potential things that could happen at a Schoolboard meeting um I saw a school board meeting on I guess on YouTube or whatever it was maybe like a week or two ago which I hadn't hadn't seen I don't know how it showed up and this was probably about 10 or 15 years ago from another school district somewhere else and someone's someone came in with a gun in the school board meeting I mean we don't have that issue here now but um you know there were things that I guess my point is is there are things that could happen that we

155don't have any control over but how are we ever supposed to put every single thing in there at a certain point you've got to know that's inappropriate we shouldn't have it and yet still be able to support the other statutes that say this is allowable if a parent wants to read from a book it is allowable however if we shut it down then there are then the book gets automatically removed which is what is in the statute so it's not like that's a choice barg yes um so to understand this someone could you be obscene or use pornography and we have to say no that's not acceptable and I would think an adult would know whether it's acceptable or not which is very um sad to me that someone wouldn't know what was UPS scene

156pornographic and so forth um obviously understand the state law with the books but or or even a threat um but that puts a lot on the chair and it's just hopefully we can make sure our audience knows that what is expected is to be you know kind professional and and that is how we will react as board members but it's really sad that they can say this and we have to say no you can't do that you know that just is the one thing that concerns me is that where we are how about as adults we act like we should my comment we did try to put that some of in in your script that we expect professionalism just how we do that and we do have a definition of threat in that same paragraph

157there it says a statement that is threatening in nature is one containing language meant to frighten or intimidate one or more specified persons into believing they'll be harmed by the speaker or someone acting at the speaker's behest I think that the purpose of adding those little definitions in there was to kind of make take the guess workk out of is the sub is it threats and so we would look at it and say oh is that obscene oh yes it's abusive or it's vulgar or it's pornographic or it's indecent and I believe and I couldn't see it because I'm having a hard time reading in this light there's a section in there about unless otherwise prohibited by law which would address the book aspect that you have but I can't I can't see to I'm

158sorry I can't see to find it at the moment I need more yeah my biggest concern was uh you know board members being undressed kind of um we've had in the the past where board members actually got up and left during a citizen input time um because of what was being said so that that concerns me and I I think as board chair Madam chair you have the ability to call a recess at any time um and sometimes removing the audience from the situation removes the power that they think they may have in speaking to you all and allows them to all calm down you do have this section in there about how you can um if they're disrupting your business business meeting they do you can remove them from the meeting right you know

159once you provide them with that warning um but I think I think the most important part in this particular policy is to try to put those guidelines in there as much as possible um I I do appreciate the discussion and uh maybe we can have like a if this then this kind of thing under the policy but to help you with some of your language um I think that'll help okay Mr D it this policy is not right for approval tonight so no but I make I don't you don't make I guess it I don't know how you take care of that this is a workshop so we still have some time the other thing that I'm trying to understand from Terry uh from uh take ver Borg and uh Dr Moore's uh perspective is

160when we did have that person come in with the ffo T-shirt what do they do just let it go on just say well as right as an individual I mean that I mean that's a real life one that's not hyper uh you know uh I didn't even know what thatthis what do you do what does she do well if I don't bring my phone to the yeah if I may um Mr Dyer um Miss envil wasn't here at that time we had a previous attorney um and the previous attorney and Mr and Dr Moore actually had um staff and I guess I don't know recess yeah there was a there was a quick recess but they addressed the uh Citizen and ask the citizen to kindly remove the shirt or turn it inside out and

161continue with the citizen comment so that it wasn't like anyone was shutting the citizen down it was hey the shirt is on would you kindly turn it inside out we'll give you a moment to go to the bathroom and do that this is what happened right Dr Moore and then um the person refused and the person left well what's the difference saying it as opposed to having it on your T-shirt I mean it's the same thing you know that's a t-shirt so you can say it all you want but you can't wear a t-shirt I mean it's getting a little weird so I just think that we get really the more we Define things the better off we are but it appears that basically any teeth that the chair might have had to maintain the

162Quorum in the meeting is kind of kind of disappeared and so it's kind of you know the circus and you let it go on no it's going to be interesting I just think you're going to see times where I'm going to ask for recess and confer with the attorney um just because I want to make sure I'm not stepping on anybody's toes one way or the other yes sir um so I'll just speak a little bit to the general and then I I'll mention you brought up a sliding scale and we need to get board uh approval for that so me and uh you need to still comment on the sliding scale issue um but as far as the policy you know if somebody's making a threat verbally or with a sign or a t-shirt

163they can still be removed um if they're being vulgar they're um being cruel and they're just let's say somebody comes up here and just starts commenting on PE your appearance and and calling you nasty things and they never even say an exploitive they're just being rude and inappropriate um they can be warned and then removed so that we still have the EXA same real teeth that the old policy had I don't really see that there's a huge difference here um it requires that we warn them there's some subjectivity to interpreting what they're saying or doing but at the end of the day if they're being inappropriate cruel um they're making any kind of threats um they can be removed so I think at the end of the day I don't think much has really changed

164um for the issue of the sliding scale that would definitely help to make a more efficient you know meeting it would it would make the time go down um I I'm not going to like plant a flag on this if you guys want to do it but I think my personal feelings on it are um I don't know that we have a big issue with a lot of people speaking um we've had specific meetings where we had a lot in the last few years but um if you looked at the average number over the course of the last two years I think we don't really have a problem that requires fixing so I I hesitate to you know add policy to fix a problem that may not exist and uh the the potential detriment is

165if there is a really important issue and a lot of people show up and want to speak and they're told they get one minute there's going to be a lot of really disappointed people um regardless of where you are on the issue um so we're probably better off just leaving it the way it is and if we do run into problems if we run into problems we can always readdress that you know rapidly yeah i' just like to say the same thing I think right now it's not a problem and if it becomes a problem though I think we bring it back to workshop and we talk about doing the sliding scale that's what they do at the doe that's what they do when you go to speak in Tallahassee yeah um it it just

166makes for a board meeting to be more efficient all right so I think can I just get some clarification so we're going to pull this one and I'm going to take out the up to five minutes on the speaker's form on the script and also in the policy okay Y and no sliding scale at this point can I no no sliding scale at this point can I just add also um we've had situations like this before Miss envil where it's been literally just like one line needs to be removed just like now um and it still ended up on our board meeting that same night because right now in this case you're just removing a sentence on from all three and then this evening I mean it has happened before Dr Moore has made edits

167in the time in between and then has remained the items still remained on our board meeting at night this seems pretty simple enough to me the Madam chair the only concern that I have about this one is you're actually removing someone's right because you're removing them to the ability to speak on behalf of a group or a faction so I would recommend you re reix it publish it and then and then do it again I don't know what's been removed in the past but if it has been like a simple scrier error or if it's been like a redundant sentence that's different but this one you're actually removing someone's right to speak on behalf of a faction okay okay if that makes sense fair enough I'd rather you not have a challenge than have one

168sounds fair enough thank you okay next through the chair there are two policies uh this is for the environment free tobacco smok and and Vapes basically the 5512 the only change is they ask for more specificity of what is the consequence instead of the one line that says follow the student code of conduct so the language that is been put in matches our code of conduct language and then the 7434 is for visitors to a campus and similar same same request to specify what would happen giving the authority to warn to comply with the policy and then if if a visitor did not that it would go to the principal or authority to make a decision about what would happen I I have a question about that um as the student code of conduct comes

169forward and changes every year so they'll you footnote that so you're going to make those changes every year we have okay good any questions on those two okay Foundation just been through the chair this um had previously been discussed given that can I ask can I ask sorry let me interrupt you a second it's 227 we've gone over about a half hour because of that last discussion is there anyone that needs to take a break yes okay let's have a 10minute break e e e okay let's resume our meeting sorry about that we are back um I believe it is uh your turn Dr Jacobs thank you so I just have one that's policy 6671 District Foundation we are recommending to resend this policy given that we have um 9215 which clearly outlines our policy

170for our direct support organization okay any comments or questions on that all right I think we're good there okay so the next group of policies typically you'll see changes to State Statute or local policy changes this group of policies um we typically refer to as the Edgar policies the education department General administrative regulations which is title two of the federal code of regulations so they made um a lot of changes their technical changes um around Grant Management and so that's going to flow through all of the policies that I'm going to refer it affects us from purchasing to property inventory to conflict of interest so we'll start with 1129 the first three policies 1129 3129 and 4129 are all similar but they are across the administrative instructional and support staff the basic changes is it

171added board member to um anywhere it talked about an officer or agent um just to ensure that board members because we receive uh federal funds a lot of the markup is simply scratching out a paragraph and rewriting it with a word or two difference but um most of it in here is talking about um fraud ensuring that there's um proper um reporting if someone is committing fraud with federal dollars or anything that the the grant might have done and ensuring that no one solicits gifts from um a vendor providing a Federal Grant or takes gratuities um in exchange for um something those are 1129 312 9 and 4129 in the different administrative groups uh questions 6110 are Grant funds in the uniform Grant uh guidance and that is uh just mandatory disclosures and again so

172if anyone um sees fraud or U misappropriations of funds we are mandatory reporters and it also adds a whistle whistleblower um Pro protection it clarifies language around recordkeeping and safeguarding of federal funds 6111 um it affects internal controls the same thing the standards of internal controls for the federal government and the internal control integrated framework it adds the US Constitution as one of the references besides statute and other references um but the same type of uh changes are included as as well as ensuring um controls around cyber security and protecting that information within the grants 6112 cash management of Grants um changes the US Treasury to the federal agency in regards to agencies that process payment it updates the timing of payments and how we um handle interest over $500 and what that how that

173um must be reported and our finance department um already have these procedures in place these are just being codified through policy 6114 cost principles in spending a federal fund um it kind of outlines what's reasonable cost um something that's reasonable to an individual to spend for that particular item in that particular situation and it talks about some um clarify some of the prohibitions that things could be spent on outlines cost deadlines guidance on equipment um recording of the period in performance all within the various cost principles or the spending of federal funds 6325 is procurement now we're talking about obtaining things with the Grant and that talks about leasing versus purchasing it talks about the solid waste disposal act and basically just updates some information around how you procure things that are purchased with federal

174funds and Def finds a bid protest um section um if someone were to protest a bid over the selection of a vendor 6550 again travel and expenses and it just limits that travel and expenses with federal funds must be limited to the performance of a public purpose regarding the fund and clarifying and outlining that the travel cost must be included 7310 the disposition of surplus um instructional property it adds um some clarity around what the definition of a cost of a unit is an item that has a certain value and has a certain length of time and it adds statements to comply with title 2 code of federal regulations chapter 200 um for the proper disposal and waste removal and how you must retain that equipment and 7450 is property inventory once you purchase that

175equipment um granted you don't have any bid protest then it talks about what examples of tangible personal property are how we must maintain it and again we have these procedures in place we have recordkeeping systems you see our Surplus we're talking about Surplus inventory property dat we have property records um procedures in place so this entire set of policies from 1129 through 7450 basically all get hit because they updated information about the management of Grants um receiving federal funds anyone like to speak to any of these okay can I can I bring up that last one 7450 property inventory I know there's some discussion in legislature about you know property and um schools that are low in um enrollment that sort of thing so is that the one that will need to be revised because

176of that if that changes so well property inventory I don't you're just talking about physical property yeah okay not land or or buildings that are unused right these are tangible personal properties a piece of equipment piece of furniture okay [Music] ready to move through the chair um the next item is the transportation agreements with the charter schools this is an annual item that comes to the board for approval it will be coming to you um tonight for approval again for the upcoming school year is there a way to find out um if they're taking advantage of these sure so um North County charter school and Sebastian Charter Junior High School we provide Direct Services for them um Indian River Charter High School we provide field trip services for them and then um Imagine Schools we

177provide field trip services for them St Peters provides their own Services um infrequently they may need to to utilize one of our buses when their bus is not operable so we continue to maintain an agreement with them in the event that they need to do that okay thank you a question yes what do you mean by taking advantage what are they using it we're offering bus oh taking advantage of using of using it got got it yeah I I just want to know if they're utilizing it because um I know one of them had a Charter in the past that said they're going to provide busing for a certain area but that hasn't been happening I don't know if they changed their Charter or if they're just not using it or if they are using

178it that's why I asked the question okay next item is the disposal of surplus property H and this is a much smaller list this month you have some 8 9 12 year old um laptops and LCD projectors that are Obsolete and no longer functioning you have some furniture that is 18 to 34 years old and you have a few pieces of tools and equipment out of a physical plant such as a winch that from um 2003 so it's 22 years old all of it has a zero value after depreciation um so these items will be coming before you this evening for removal from that list of items that we uh barcode and keep track of anyone yes yeah um so I've we've I've heard other board members and myself in the past uh mention this

179um when I went over for the uh tour of uh the CTE programs in our school district um Treasure Coast Technical College was one of those that um every single person there every adult that was in the electrical and um hbac program they were all engaged all of them and they were taking apart these I guess an electrical panel board actually it had been taken apart and they had to put it together um so every time we get these obsolete lists I'm always curious to know why don't we just give them these old equip the you know the old equipment especially the things that are um Compu old computers and things like that I mean at best they can take it apart just to kind of look at the inside of it sure surely it

180there's no comparison to a computer that was made the other day um but you still they can still benefit from taking something apart and putting it back together or at least identifying what wires go we I just don't see how we just you know cannot use some of the stuff that might still be usable in some way absolutely and prior to this process I can assure there is much conversation happens in the warehouse and a lot of stuff is redistributed and barcodes are changed to facilities um people go over and see what's there but we do redistribute that until it's no longer necessary and the final person says I just can't even use it okay but we do we do move it uh around facilities before it becomes on this list before it goes on

181that list okay you might need to remind me of that again in the future but okay just in case a question so um old furniture that's really old looking or kind of deteriorating I'm talking student desks things like that when I walk through certain schools I see really nice neat new desks and I see others that maybe have a lot of castoffs um the equitability of of that is is a little concerning to me um but I know like when I was a classroom teacher if I wanted to get new desks if my desk had a lot of chips on the top of or whatever I was told to go to the warehouse and go look and see if there was anything in the warehouse teachers still have that advantage to do that yes okay

182and is there anything in the warehouse worth looking at to bring not right now okay cuz some of them are in they're pretty needy and then as far as the furniture upgrades we do have an FFN process that Cycles the um the classroom furniture on Cycles okay the next item is approval of the fish certification that's your Florida inventory of school houses if you look over on the wall you'll see the control room is room 1-17 that is a fish number we must recognize that we must um document it and certify that all of our fish numbers are posted and accurate and uh Mr westenberger and his team has done that they've signed off and this is an annual certification just saying that all of your fish numbers match your room numbers and those have

183been walked by staff and that certification is due before April 1st of each year anybody want to know what fish is no all right we good the next item is um an you catch is a request to extend a contract with jelc Comm and complete alarm jelc Comm and complete alarm provide low voltage I call it the blue data cables that go to computers and security cameras and bells and PAs in 2022 the board approved a three year contract $200,000 a year annual spend these two companies were awarded that they have done good work we um divy the work between them um throughout the year and part of that had two one-year optional renewals that must be mutually agreed upon and um when it's in our best interest and we lock in pricing from three

184or four years ago we definitely do that so this will lock in that pricing and um for 2526 U maintain these vendor so this is asking for um that extenuation and most of this is paid through the school hardening Grant SP yes just kind of going back to what you said before with bids have we had any issue with bids I haven't seen anything last couple years I've I know of no bid protest or or issues since I've been here I've seen those before and they can get yeah the next item is the purchase of some white fleet vehicles um you you do have uh funding in your Capital plan every other year for white fleet vehicles it has been some time since you have upgraded any vehicles um similar and some of them are

185over 20 years old um I have put my hands on I actually put my hands through the roofs on many of them the rust water leaking through so what this is is um one F350 that is for physical plant that pull will pull things like the skid steer the excavator the dump trailer all of our heavy equipment that does clearing and take the ball fields around there are two Ford Mavericks one of those two those are smaller pickup trucks one is facilities and one is the building department and there are three um Transit Vans and those are physical plants for people like foxmouth plumbers and electricians um and those are off of a um a bid and the total cost is $252,200 and that is out of the capital budget out side of being Ford

186sounds great could could have guessed um the next item is the approval of some walk-in freezer uh coolers one at Oslo Middle School one at Sebastian AR High School in their Main Kitchen there's a small contingency built into Oslo just for some of the work that needs to be done but they are roughly $99,000 each they are budgeted in the capital plan and I can tell you a complete assessment was done several years ago of all the air conditioners and the walk-in coolers and that's why you see these coming forward because they have got on a cycle they are very very old and failing so we are cycling those out and replacing those um so that's Based On A needs assessment and his budgeted in the capital 5year plan and that'll be done by complete

187restaurant equipment was the lowest of the three um biders the next item is um an ITB so this is an invitation to bid so this would be a new three-year contract with two optional one-year um renewals and this is for a annual fiscal spend of a not to exceed $100,000 and this is for our wood flooring maintenance so gyms stages anywhere over the summer those have to be um uh redone and and waxed and stripped down and so um we don't have the equipment and skills to do that so the um Freedom flooring and refinishing of clear water um with Impact Sports surfaces of Deerfield Beach as an alternative were awarded um asking to award them the ITB for a three-year contract for maintaining our floors in the summertime uh Dr Jones how often is

188that happening now the refinishing of the every summer every summer okay depending on what it needs right okay the next item is eate eate is a um um reimbursement program through the FCC to help provide internet services and the equipment necessary to students it's broken into two categories and it has very specific bid deadlines through the federal government that we can't control and they don't align with our board meeting dates so the way we do this is we've we put out a bid which was called a form 470 we've put that out for internet services that's category one and we've put it out for equipment like Network switches routers and that's category two under category one the retail cost of the internet services is $250,000 we are estimating an 80% based on our free reduced

189lunch rate an 80% reimbursement so we would have um a direct cost of $50,000 for that $250,000 of service and on the equipment it is an um retail value of $400,000 with an 80% reimbursement rate or $80,000 cost to the district what this is asking the board for permission to do is um accept the lowest bidder when it comes in and file the form 471 and give the superintendent the authority to select the lowest bidder e rate is very particular and lowest price is the highest um weighted category on that and that because that falls on March 26th is when those form4 71s or are done this is an annual process that we have done every year since I've been here in 2003 um but this is a way to get $650,000 worth of services

190and equipment for $130,000 through a reimbursement program anybody on that one I I actually have two questions um first I have a suggestion of what service not to use because my internet's always out so I I'll give you a hint on that one um the other one is mobile hotspots I see it says that the district will apply for mobile hotspot services so you're looking at um I know during Co we talked about putting hotspots in the buses and parking the buses out in neighborhoods is that what you're referring to and that and as well we put them into our school so when if the network is down they're able to connect a laptop in the front office so we have like two of the mobile hotspots so we use it for redundancy as well

191um but yes those kind of mobile hotspots I get it because that's what I do okay the next item is um a construction management at risk contract um with Bill Bryant and Associates for uh modifications to the parent pickup drop off loop at Treasure Coast Elementary as you know there's a hair pin Corner coming from Sebastian River High School around ver Lake States Treasure Coast Is Right on that corner cars back up around the corner during many times of the day and caused some um dangerous situations and as that road um construction over the the next few years happens it's going to cause a greater um issue this will create two lanes of traffic for the parents and get them on our property quicker um put them parallel two lanes all the way around so

192we can get that traffic off of the road and that is um a not to exceed contract of $473,000 and is budgeted in the capital budget and is a summer project if approved yes so Mr Green the two lane from sebas River High School to Treasure Coast on the outside of that or how you going so this will be when you're coming around the hair pin corner and you come in right now currently there's only one parent Lane all the way around the parking so off of Duan drive it will create a second turn lane instantly by behind the sign and those two lanes will go all the way around the parking to pick up so we can double stack the traffic and get it off the road got thank you can I ask a

193question did you ever consider flipping those and putting the buses on that side and and going down further on the other side you looked at that study I think that was Mr Bass who did that I remember us talking about that because it's a longer area to go down there but I do know that this was the result of whatever I wasn't in on those conversations but this was the resulting plan that got built into the Capal 5year plan after whatever analysis was done CU I do remember that conversation okay the next item is a construction management at risk with Remnant construction the next two items are with Remnant construction and um as this deals with Safety and Security it'll just be labeled school one and two but these are the second stage of single

194point of entries hardened vestibules um so the next two projects are um two schools being done this summer with um additional hardened security I will say um and that information is in your executive content area um which two schools they are and we have that in our closed session but the first item is a guaranteed maximum price not to exceed $667,500 first discussion item is uh 4A legislative updates um so right now I've been tracking 119 education bills um there might be more uh those are the ones that I recognize from the title had something to do with what would affect us some of them in the title it doesn't even look like it affects schools but it does um I might have missed some but about 119 I'm tracking right now um interestingly the

195one that was talked about a lot this last week in the um education committee for I think it's Administration education committee was a 0123 Public Schools converting to Charter Schools um what was being proposed is that if a public school was not an a within five years it could be voted to convert to a charter school by 50% of the parents doesn't include voters doesn't include teachers doesn't include anybody else just parents at that school um so that one had a lot of discussion it's going to be very interesting to watch that one um because that can allow just a small percentage of people to make a big decision about a property that we own um just because it wasn't an A in five years it's interesting because they brought up well what if a

196charter school isn't an A in five years um that didn't matter so um it's just interesting it's just being looked at for for public schools um the middle school and high school start times that is uh 261 and 296 that is getting a lot of traction and uh the discussion there is not to repeal it but to instead allow School boards to make the decision locally uh that's where it's trending whether or not it ends up there we'll see another one that's the biggie that we were talking about earlier is a 301 which is suits against the government um this one is a little a little scary because there is a a limitation as to um when somebody gets injured and they can sue um a school district what the cap is and so that

197allows us to put money into an account to save it in case something never happens that you know it doesn't bankrupt the school district this is opening up that cap and it's getting a lot of traction that one's a little nervous for everybody not just school districts but for County commissions and cities um um 204 which is Educator certificates and training that's been getting some discussion as well um on what they're doing to um kind of move that forward and Florida Bright Futures requirements is is being adjusted or changed uh being proposed for that change as well so that's one to kind of pay pay attention to um there were a couple new ones that got proposed since we last talked uh student synapsis is 938 that's another one that's kind of gotten some discussion

198a lot and um 166 which is Administrative efficiency in schools that one's moving along uh so that one's kind of interesting to look at as well so the ones that have kind of been new since our last discussion was uh 1265 1189 and 1263 all three of those are about elections of school board members County Commissioners and um sup superintendents that are elected so um it's interesting because it says the same language what we already have in there for school board members which was eight years so it'll be interesting to see what happens with that because I to me it looked a little redundant as to what the law is already but maybe there's some discussion behind there that it's going to change a little bit um the oh and there's another one that goes

199with it too 1263 so there's oh there are three and then uh safety and schools 1403 and 1470 um those are big discussions as well there's always a discussion about safety and schools how to improve it which is good uh 1454 again election of County Commissioners I knew there was a fourth Bill there it is and oh a fifth Bill 1456 also is focused on that so there are a lot of Representatives and uh Senators that are focusing in on Election term limits that's what they're looking at um there have been several filed since we last spoke I'm just looking to see if there's one in particular that would be of interest to discuss um schools of Hope 1708 is one to look at that's kind of an interesting one that just got filed recently

200um and then there's a new one six 637 which is objections to instructional materials which we've already had a lot of that so um that's going to fine-tune what's already in place and that's about it I think of some that oh 1530 the Smart Living course have you seen that one you have seen that one okay I'd like to see more of what that means um 1504 is religious expression in schools that's interesting to to kind of watch what's going on but 1503 is the one you might have heard uh in the news it's a little different than what how it's worded it's worded harm to minors tablets and smartphones but it's about looking at social media and tablets and smartphones and going after the makers of those devices um that was kind of interesting

201to look at as well so I'm not sure how that's going to happen but um there there's they've submitted a bunch and I know I think the house is already done with their submissions I think the Senate can keep going into of course committees can keep keep submitting um other bills so you know that's kind of what I have right now uh legis day in the legislature is coming up next week and um next week two weeks I don't know 19th and 20th so um that's going to be interesting to see what's already happening I know that uh Danielle Thomas has already uh sent us the talking points for um legislative session right now she gives us updates every week you'll start seeing them weekly if you um get on fsp's uh list to have

202them sent to you if not I sent those to Dorian to have sent to you guys because I didn't know if you got them but there's a bill tracker on Gray Robinson which is the lobbying group that works with fsba um and they track all of the bills with education so if you wanted to know which bills I'm referring to that's you can either look them up all individually or you can just go to their bill tracker and look at that um I haven't even looked at their build tracker so I'm I'm curious to see if they got 119 as well but they did highlight three in particular that um the bill passed 6 to1 uh in the Appropriations on education prek-12 Senate um committee which is the middle school and high school start times

203so that one's kind of moving along and then s SP 166 which is Administrative efficiency that's about graduation requirements and using Ela Assessments in Algebra 1 that one is also passing pretty quickly it's going unanimously um through Senate Appropriations and then the third one is hb123 which is education by rep andred which will change requirements of how a school could be converted to a charter school that's the one I was referring to that you can watch the committee meeting and see the discussion on that one so um things are happening fast up there in Tallahassee yes just thank you very much for the update I know a few of those that you mentioned do you remember what they talked about with the bill regarding absences do you remember any detail with that regarding what absences

204she said talking I don't know if it's come to a committee and discussed it yet um but you can read the bill let me look there's a couple of them let me see if I can find it real quick that's all right okay I just wonder what the focal point would be but thank you it's about uh the students with chronic I believe thank you I think one of them was for sure but I'm not sure if all of them you're referring to are public school salaries is another one that's been proposed a couple times and I know that's always on the governor's list as well so that probably will shake down at the end with the budget sure anything else all right let's move on then did I just ask something yes ask the

205attorney if I may um when we go to something like the uh talking to the to the legislature as school board members is there anything under the sunshine that we have I mean we'll be talking about things that could I guess come to a vote here is there anything that we need to know uh regarding uh that interaction with the legisl I would just make sure that you're never together that you do it individually um because there's a lot of stuff going on and there may be allegations that you're speaking to each other outside of the sunshine so if you're going to if you have a certain topic that you want to talk to a legislator about make sure you go do it individually and not together as a group because yes there is a

206potential that you would be voting on something that would come before you can I can I ask a question about that because I do know several school board members that go up as a group to speak to their representatives I know U Mr Dyer's going to be up there same time as I am um if you just give them your platform and this is a platform that we've already voted on and you don't go Veer off the platform you're okay Y and usually I don't know if we notice I'd have to ask Miss Mor if we notice usually sometimes we'll notice the meetings that you're going there um it's it's the exchange of ideas between the two of you that is going to be scrutinized so um I would recommend when you're going up there

207that you don't sit next to each other that you don't you know chat and you know those kind of things I know it's hard I mean but you can I mean you can talk to each other of course you know about I usually call it the fs the football Facebook family friends food whatever you know so um you talk about those kind of things but it's that was good right face Facebook I know all Facebook's old my daughter told me Facebook's for old people um but just to avoid that appearance of impropriety right um You can certainly share your platform but but um if you're both speaking to a legislator about a certain thing and you're going back and forth with your ideas and your ideas that that's where you're going to run into a

208problem that's where somebody needs to step out of the room yes got it okay got it question anybody else okay um we are on Four B florid to youth survey Miss Rosario yeah so um I put this on the agenda before receiving this morning's email which I was told Dr Moore had this information last week um and um had he provided this information last week it probably wouldn't have been on the agenda today um but um nonetheless um in order to prepare for today in my quick assessment of it of the information this really all came about because of a uh presentation of um some guests that were here couple of meetings ago at our workshop and presented Thrive if you remember they handed us a folder and of course some questions came up about

209what was the survey that they gave to our students um and I was reminded very quickly reminded um and I think I mentioned it there that we need to be very careful about the surveys that we give our students because a few years ago there were some very very inappropriate uh questions that were provided in the same kind of survey it was a youth Florida youth survey that was um provided by the at the time Florida uh Department of Health and I don't know about the Florida Department of children's services but certainly the Department of Health put that together um and apparently at that time it was something that they've done for years and years and years uh but this particular survey was so inappropriate and there were question questions in the other just crazy

210so Florida um caught hold of this that and uh put a stop to all surveys at that time they rejected uh uh this partnership that they had for years because of the inappropriate question types and then in the very recent years um have uh recreated a new survey um in combination with the uh Governor's Governor uh Casey DeSantis Governor's wife Casey DeSantis and her push for the resiliency curriculum and the resiliency uh movement in our school districts um so in collaboration uh Florida Department of Education Florida Department of Health and Florida Department of Children and Family Services have combined efforts um this year I'm going to say this year not last year last year they combined efforts last year to create this year's survey and and um the survey is this is what I asked

211for while while Thrive was here um and this is the information that I was hoping to receive prior because I had not received it I have not seen it um I will say that uh in viewing the and taking a look because I did find it elsewhere the surveys um it's like a hundred times better than it used to be uh the survey questions are much more age appro at they are much more conservative they are much more um uh essentially focused on the things that we are actually doing in schools and not anything that is just you know feeding um the frenzy of you know the social political climate of this world today um that said the screenshot that we received today my biggest concern is that we are aligning everything that we are

212doing especially with regard to surveys um with statute and with our policy and with the rules of the Department of Education to ensure that parents have an opportunity to do three things they have an opportunity to um give permission for their child to take the survey number one and that they have an opportunity to view the question types before giving that permission um and then of course the Third is um I forget the third it'll come to me I promise so um those are are my biggest concerns is that did we follow that process and up until today um I had not received any information that we had followed that process for this survey this particular year um I have asked several parents and several parents have said they have not at all received any

213information on focus at at all no invitation no email no focus portal no notification by paper type nothing regarding the this year's youth survey um many many I've even asked students and many students in the schools that were provided on the list um have said they've never seen nor heard nor anything like that um this morning we received uh the service ra uh and we also received in one in one of those attachments in the email this morning there was a screenshot of a um focus portal announcement for parents that says Florida youth survey do you give permission yes or no however if you look closely that screenshot was from 2023 not for this year no we're talking about about this year's survey so that screenshot from the parent portal asking the parents for permission

214is dated 2023 not 2024 2025 school year so so correct the information that we provided to the board was in response to the conversation that we had at workshop last time which all was referencing the data that they were sharing so that's the information that we shared now in terms of this particular year uh very similar process that we followed than the one which was sent to the board but it's such a small group of it's just one particular school um so it was delivered to was it just a class or classes to just specific classes but I'm we're more than willing to provide it for this year as well but I was having the team respond to the the dialogue that we had which was the data that was presented in the previous school

215year well I was I asked for this years's I didn't ask for last year but the response that we got was maybe that's the maybe that's the communication is that we received communication on both 24 school year and 20 apparently 23 school year 23 24 last year and this year but it wasn't but we only received evidence that the parents were given permission to opt out for this year I'm sorry for the previous year not this year so we're missing information still um and I'm telling you that parents are saying this year they did not this year it says here the spring of 2025 is the 26th annual implementation of the survey gford Middle School was the only state selected school but there is no parent permission on the focus portal so that was supposed

216to have happened this year I believe this year December and January was it this year December and January am I wrong on that training the training occurred in December January when is the implementation of the survey so there are pieces that are kind of not coming together for me yeah so through the chair this year it happened just um two two last week at gford but it was also only 97 students so to use the Focus Parent Portal it pushes out to every single you can only block it by whole school or by all of sixth grade or all of seventh grade so we did not use Focus this year we used the similar procedure but we used a paper copy because it was only going to those 97 parents so where is the paper

217copy I we'll provide it I we the question I received in writing was for last year that's why you got that answer okay just and moving forward Amy we met with Amy and we are going to put it on the parent acknowledgement forms that go out in July to all parents and it will just say your school may or may not be selected and when we know which schools are selected we will be touching base with you in case you want to change your answer but that way no matter what every parent will see the permission slip going forward and then they it may or may not pertain to their student but that way we're capturing all parents so that if you ask they know but this year we it was only 9 seven students

218so we didn't use the focus portal okay so I have a suggestion U Miss enville and of course for everyone here not really a question I have a suggestion um something that I saw in doing this research which I really liked a lot Duval County is an example if you go on their Facebook and you just Google Duval County my internet my my computer a battery just died so I can't do it so I can't actually tell you exactly but if you go and Google um Duval County um Florida youth survey they have an entire page dedicated to this particular survey and it actually has is it there do you see it oh it and it actually has the name it actually has um what it is who gives it all the all the things

219about it and a is that it Y and I like it I I have to tell you I like it now I would not lean on this as the Beall for the permission but it provides transparency in the event that we do do this in the future um another I think it was Oola County if I remember correctly aola may have also had that Orange County has it on their website I saw it on Orange County very nice they did a great job they included other surveys all of the surveys and all of questionnaires they included in one page and I think their page oh you were from Orange yeah through the chair we we actually that's exact we're way ahead of you high five from a distance right so I because I think providing

220the surveys to the parents so they can see what they look like in the past provided there's no yes I think that's important because I think the the message is this is what the survey looked like in the past so take a look at these yes we're not sure what it'll look like in the future but this is what it looked like so you parents sometimes just need to get a sense of what the surveys are about correct so yes we've already talked about that so you're welcome um yeah so those are the kinds of things that I think we certainly an area of improvement if you're going to talk about family communication and engagement these are the kinds of things that can actually build the fam you know the the communication and the engagement

221um yes through the chair just so last year when it was all the secondary schools Kristen Maddox did a push on a phone call to all parents this year because it was just the one school Dr bacon did the parent phone call home about the permission slip coming home so we we did communicate with parents it was just on a much smaller scale this year every other year we're going to have a much smaller scale they have like a Statewide and then a localized yeah so probably next year all six secondary schools would be involved again yeah so the other thing is um in reading the memorandum that came in regarding the 2025 Florida you survey and this is why I said it was this year because the response the email actually provided only 2025

222uh memorandum so the 2025 memorandum um actually says districts electing to administer it so we have an opportunity I believe to not do it right Miss enville okay because it's in the memorandum that says the specific date for conducting the survey will be determined locally but must occur during the specified survey window districts electing to administer either the hard copy or the electronic survey version will be will begin Administration in the spring of 2025 yes ma'am so through the chair three years ago we did not participate because of those questions you didn't like right oh so yes we do have the opportunity to elect to participate or not yes okay good so I just so moving forward I think that's how we can craft that section or that page on our Facebook page to say

223these are elected options or something like that you know I'm not really so sure um how you want to kind of word it but to that extent um I think that's important so I just wanted clarification on a lot of this stuff because it just wasn't coming together for me uh lastly I will say with regard to the selected students this memorandum which was interesting and I had not noticed it before it actually says that the students will random be selected randomly so if we're collecting uh an entire class then that's not random so do we really make it random and if we do because we have to protect the anonymity of the students how do we then do that through the chair so I go to a training every year now that I'm over

224student services and it's a whole class is selected but the it's a random selection they train us how to do so we get a number I'm supposed to I print out the master schedule for gford middle school and it gives me numbers like pick class and I just print it out we the only thing we take out is access point Point classes and then it tells me to pick class one class three class 17 class 23 so the classes are po picked the numbers are picked randomly by the state that I apply to our master schedule for everybody except for access point students and then the parents obviously have the opportunity to opt out of their student who is in that class participating did we get any opt outs by the way do we know

225oh we did we did of the 97 we got some how like a 16 it's a teen we do have the paper copies of the opt outs this year we did keep them so we we're following District policy that would be interesting to see if you can provide that as well I don't necessarily need to see the permission you know I I just the numbers we'll get them just the numbers just the numbers if that I'm okay with the numbers unless anybody else wants to see because of course I want to protect anonymity and and that's something that I think um I'm so glad that Michelle is here um obviously um for public records we certainly don't want to re you know release that information okay my last point I'm going to go back to

226thrive in Thrive folder there was a information sheet on Indian River County report for 2024 Florida youth substance abuse survey um and they listed here that we have six high schools would you like me to clarify that the chair so Thrive um is a great partner but they are talking about the flick in the main campus Indian River prep Indian River Charter Vero and Sebastian so that's the six so they counted the flick as a separate building interesting but they're not a separate School fully aware okay I taught there for 20 years I'm okay so I would because any nor any any person I just any person who reads that would be like we don't have 6 high schools so I think maybe moving I spoke with them about that okay all right thank you

227perfect all right that's it I'm done okay Mr Dyer I I just wanted to say from when when I read your response is the way I understood it is 100% of the parents opted in and if you didn't opt out you were automatically opted out so only the parents that opted in were their kids were surveyed correct that is how we are imp Bic aot point the the people that were surveyed their parents approved that they take that survey correct everybody else whether they responded opt out or no response was opted out right okay kind of a moot point wait I don't okay I'm sorry we opt out so if they didn't do the form at all they if they didn't do anything they were automatically opted out according to what their resp if they

228didn't return the form right then they didn't participate so nobody was nobody were 17 students families or teens families there were who opted out they opted out but anybody who didn't fill out the survey was automatically opted out so there was probably a lot more than 17 students that were opted out 100% of the kids that did the survey parents appr taking the survey so got it I think that's what I read in the uh correct okay Dr Jones um thank you for all this information um couple things that really hit me from the letter from commissioner Diaz was um it is critical to national state and local program planning and evaluation that selected schools and students participate in these important surveys as a member of the executive Round Table they talk about the surveys

229and the data and that's how a lot of our people get support financially that was crucial um and the collaboration of school district and County Health Department Personnel encourages maximum participation if you looked at the numbers of the schools from last year I know this year it's just given middle and you look at the enrollment and then the target at level it looks like about 33% of uh parents gave permission so that's that's a good collection of information as far as percentage wise so I just know that um when Miss barenborg brought that information to us from Thrive and I have also met with um Miss Lester at Thrive this data not only at Thrive but all of our other agencies it really really helps them to see you know where are the concerns what

230can we do to help and and like Mr Dyer said and you said Miss Holden obviously has to be parent permission so thank you for sharing this yeah part of that survey information gives us um feedback about how kids perceive um the amount of smoking that's going on in schools amount of vaping that sort of thing it's a it's a good indicator just of perception may not be true or not but it's it's their perception um so it's concerned me that you know we're starting to see their perception of the vaping going down and cigarettes you know kind of stable but it's low anyway um but Dr Moore I'm going to ask why is it then we've taken the wellness program that was being put in our PE programs PE classes and health classes and

231things where they came in and talked to the kids about the effects of vaping and the effects of smoking and now we're only doing it during lunch respond that so lunch is not a Time where kids are going to listen to something like that so there's required instruction that covers uh a significant amount of that of that information um so that's the first part of of that response we cover everything that is in fact required um and then the quality of presentation anything that I'm going to put in front of students needs to be quality it needs to be engaging it needs to be uh connecting and relevant um the second point is I listen to our teachers our teachers I'm responsible for my standards whether it's PE or something different um and it is

232a a matter of quality versus adhering to what this board and myself are accountable for uh the instruction aligned to the standards in this case the additional required instruction that we cover so have we given that feedback back to them so they know that that's not up to the standard that you want absolutely in terms of looking at and finding the space for it um yeah I don't think there's any issues there okay I just want to make sure that that's being communicated because I certainly don't want us to go backwards with a percentage of and inci we've had in our schools right thank you yes I just wanted to conclude and say thank you for the information I'm glad that we're able to I'll I'll await the other information um to kind of put

233it together um and I will end with saying that I am personally I am not against surveys I think they're very important and they can be very valuable the questions that came up some years ago were not valuable um they were inappropriate and they were just out of line um so my concern isn't so much about giving surveys it's about just making sure that we're adhering to parents rights to view those if they choose and to give them permission give the students permission to take it so thank you for that okay we are to 4 C which is wraparound Services seesac Dr Jones yeah I just wanted to talk about some good things here um on February 27th at the IG Center Center uh we saw a community come together for Children and Families I

234think three board members were there uh impact awards were given and that our two High School principles received an award for a high graduation rate 96% um then we have the seesac needs assessment report for our community what this wraparound service does for our families I truly believe especially now when we're not sure about State funding or federal funding or how everything will go that when communities work together for our schools it's going to be a positive of benefit um if you look at their funding priorities and framework it has health and well-being nurturing families and success in school and life and as we look at our guiding principles in the current strategic plan you will see a similarity um I think in River County for the most part is really a pilot for this

235on what it takes with private and public working together and when we look at those results we can see it's working as I said earlier with the executive Roundtable getting these surve results will help with funding and there are probably 20 to 25 people who are present at the executive Roundtable and how it impacts them from Healthy Start to uh our Thrive to our safety to our Sheriff's Department I think it's very very important um they talk about number one for their priority early childhood development how many times have we said today how the prek is important for when we build our schools quality after school and summer enrichment and we're always trying to improve that area and we looked at our funds for that so our parents can get that summer enrichment if needed

236and then building parent capacity uh I went to the parent camp at Gord Middle School a couple weeks ago it was the first one uh it wasn't really great attendance but it was great breakout sessions just helping our parents because they too will always look for um other things to help them so I just want to give a little kudos to that because you know our County Commissioners have said that um this is important this is how much money we can give to the nonprofits and I think what people see what our wraparound services do to help our school district it will continue to build our school community so I just wanted to share a little bit on that and I know Miss Rosario and Mr Dyer were there so they can certainly add some

237things if they saw something I didn't see anyone else you good ter it's terrific okay okay um 4D parent permission for Dr Jones I brought this up a little bit earlier and then I've talked with um Miss Holden and miss a um I have reviewed all of the parent um permission forms and I think they're good uh when I went to ver Beach High School for uh an event I heard some students in a room superintendent's advisory and also the student council and one of the components they talked about was mental health and I've heard that several times when I go to Executive Roundtable how can we help so I just want to make sure Dr Mo I know we have the parent consent for mental Wellness that we continue to push that out because

238I want our parents aware because we have so much at our schools that we can do and then obviously there could be referrals um externally if you will again with parent permission so I don't know what else we need to do but I continually hear that throughout my committee meetings if you will so just putting it out there for our parents and for you and to see if uh or or Miss uh Christa Foley if there's anything else we can do that's a question no I no trying to make my m i I think just as they were just disc uh discussing looking at how we do parent permission forms at the beginning of the year and then being very Vigilant in terms of training our support staff our school counselors in this particular case

239of making sure um a we look at the that particular form and provide access that's being provided to us and not using it as a a crutch and then B uh if it wasn't filled out or access wasn't given still connecting with the parent about right the this was the ability that we were given in terms of of access or communication and if you don't want to change that we need to let you know what's going on with with your son or daughter to get them the appropriate level of support um with any Avenue that they see fit um so it is something that we we continually look at those same conversations that you you walked in um with my superintendent counsel um specifically ver V beach in this particular case um was a conversation

240last year we were very intentional of of trying to expand um touch through mental health by reestablishing Partnerships across the community um increasing that that that access but it is something that we continually look at to say how do we make sure um that requirements that are in place um a lot of which make a lot of sense aren't hurting kids or denying them services but ultimately we're structured in a way uh to be in front of it to get the permission and get the the resources and support to our kids as quickly uh and as legally as possible thank you and I have visited U mental health because I hadn't been there in a while and all their services not only for teenagers but for adults and so forth and yes when I was

241at that meeting I don't know who the student was he said I've already told Dr Mo that we they're very upfront but um you know because sometimes the parents may you know it's a lot at the beginning of the school year with all these forms just so know it's there and I remember receiving um Miss maddox's uh voicemail talking about these things and surveys and that's helpful to a parent through text or phone that's helpful so thank you very much anyone else want to speak to that all right we have uh one item that was uh left off the agenda that I want to bring up and that is the hospital agreement um about a year ago or so well I've been here since gosh 88 and I've been going going to ver Radiology since

242it was in the old building 777 building and then it moved to their new building which is no longer new and then it was recently taken over by Cleveland Clinic um when I go for that mammogram usually I have to go back because I have a lot of breast cancer in my family and so um I went back for a diagnostic and I got the bill I normally know I have to pay you know for a diagnostic a little bit more and uh but this was unbelievably more and when I looked at the bill I was kind of like oh my God no warning there was no sign saying that and I looked and there was a fee on there that I had never seen before and that was a outpatient fee for going to

243a hospital building even though it's a building that I've been attending since I don't know whenever it opened so I was really surprised by that um and then I found out that our employees were getting the same fee and that it was astronomical and I asked about it and I was told that because we had care here before and then we switched to um what do we have now Pro yeah so now we're the negotiation I guess that we had an agreement with the hospital was in flux and so all these people that were going didn't know and they were getting these outrageous bills so I got a hold of the phone number for the CEO over at the hospital Dr wban and I've been con communicating with him for several months now about um

244what's happening with our employees and um these bills and I've been told that they're working with Bruce greens um group to kind of work this out well this has been since July and I've been asking very and waiting very patiently on behalf of our employees I keep asking um because these bills are really a lot higher than they were before and now I do know they warn you because I just went back and I had my mamogram last week and and it was a you know regular mamogram so there's no cost to us so I want people to know that but when I went in there I saw a different attitude um about kind of customer care I also saw a lot less people in the building when that I was used to seeing a

245lot of people in there waiting and there were a lot less this time so I'm not sure if that was any relationship to the fee that's been added um but I will say that the the and and I got this from Dr Athan too is that they're hiring Radiologists to special in specialize in that particular um x-ray to read or a mammogram to read or whatever diagnostic um that they're looking at and so um the girl that uh was working with me she told me that it was going to take a little bit longer because it goes through this process now that's a lot more detailed to look at to make sure that they catch things early I do know of two people that have gone um elsewhere didn't get it caught got it caught

246there and were able to um get in early and and make sure that you know things didn't get worse so um that made me feel a little bit better to go back there and and the care there was amazing so I'm not saying that their care isn't good what I'm saying is I was really surprised by that bill because there was no warning and um you know I'm still concerned about what's happening with our employees because you know getting a bill like that out of the blue is really tough and I know that we've been saying to employees well there are other options out there but I don't know if they know of you know what who's going to read those if you've got a case like my family you want to make sure you

247get the best person reading those um I'm sure we have a doctor on the board I'm sure they can talk about that but um I I just felt like um our employees deserve at least some sort of we we are the the number one employer so we should be having agreements with our hospital about things like this where are we with that Bruce we have had numerous meetings we actually have I think our fifth or sixth meeting scheduled for this Thursday and when I got involved in this negotiation so imagine um Cleveland Clinic which is uh not just here um which is a corporate um trying to separate laid out Imaging from all of their bill billing and then not just Imaging but only the Imaging billing for one particular group um it is requiring

248their legal teams and their billing teams to figure out how to manage that process so we have we're self-insured and we have a um on-site clinic so we pay for that so anything that's done there and when we refer um that proactive D has agreements with other Imaging providers as well for direct billing and what the direct billing allows them to do is directly bill us instead of Blue Cross Blue Shield so it's a much faster and then there's no deductible no co-pays for the employee as you mentioned earlier ver Radiology at some point became purchased by the the hospital and became basically as if you were in the hospital and getting a procedure and they said oh let's go right next door and get some Imaging in the room it's just their room is

249in a different building that they've purchased which people were used to going to so that billing became outpatient and Hospital billing not um that standard agreement that we had had for direct billing with the previous um organization before that purchase so um I can tell you that we have had numerous numerous um conversations and meetings we have um some non-competes and various agreements that we're signing because even though we are self-insured we do get rebates so Blue Cross and Blue Shield is um impacted Aon our Financial Consultant is involved trying to um for them trying to come up with a system where when you walk in as an employee they can direct build the school district's Health Center so it doesn't go through that um uh third party billing and you pay those uh deductibles

250so that direct negotiation has been happening is ongoing I said I think we have a fifth or sixth meeting this Thursday um scheduled to see where they're at in that process I know we've signed some um agreements with them but um we do not yet have a direct Bill contract in place so I have known that this is going on since July but I wanted to make sure and I asked now for two months to have it put out here so the board members knew that this was happening because our employees um several of them had some huge bills because of this and so I want to see if we can come up with something that we can afford and and um to your point we have been pushing out frequently through the collaborator which

251is our communication means Flyers um just at first making sure people know to ask whichever provider you're going to um second um informing them of providers that we do have contracts with and I do understand um the selection of a provider depends on the service and the Imaging that they can provide but we do have some other contracts in place for direct billing for Imaging and we've been pushing that information out to our um employes through that collaborators um just trying to keep them updated with information so I think in the future when we look at possibly changing if we do ever change again um who we're using for our selfcare um and they have agreements with different groups that we um kind of prorn our staff that we're in negotiations or whatever so if

252you get caught in that gray time which I did um then you know that we don't have that agreement in place because Vero Radiology was one of our agreements in the past and so that wasn't necessarily just our switched to proactive that was their uh purchase by the Cleveland right right of course but but that would have been something good to know for our staff it really caught us off guard and it wasn't just me it was lots of people me too you too yes yeah I'm surprised you brought this up it's really interesting topic um so I mean it's interesting to me because I've heard it from a lot of patients in the community um but your your specific issue you went to get an outpatient mamogram and they upcharged you on they gave

253you a new billing structure and they said it was an inhospital Hospital mammogram or inpatient um well with my specific without getting into my specifics um yeah there there was a little bit of uh I was told over the phone it was a outpatient fee but then I was told later it was a extra diagnostic fee so okay that that was a little muddied yeah yeah I mean this stuff has been going on in the community the last three or four years I've heard literally hundreds of complaints from other patients and including my family have had the same issue where um basically after Cleveland Clinic took over they they do a lot of different billing practices and some of them seem a little bit imaginative um you know if you go to the ER and

254look at what they're charging you it's different than what they had used to charge people um including you know for instance we we've gone twice our family um and obviously we got charged a physician fee but both times a physician never saw us so a doctor never came in the room once um so there's a there's a lot of issues with how they've been billing but there's no such certainly no such thing there's only outpatient mammograms there's no inpatient or in hospital that does not exist um so if they did charge you for any kind of inpatient diagnostic testing that is not they did not okay that that would be um that would definitely be fraudulent um but this is not unique yet to us and I I think a lot of it is not

255necessarily on our side and our contract and negotiation it's really just the way they've imaginatively decided to start billing people um so I I think given that we are the largest employer um I I I don't think it would be a bad idea to send out a notice or request from our employees and say have you had issues with billing uh getting build for charges potentially you don't think you were getting services for from the hospital and even trying to review some of these and see because we may even have 60 70 200 employees who have astronomical bills that really would be inappropriate to charged them in the first place and we might be able to help them uh using our bargaining structure as a district um I mean ultimately if they're not willing to

256um take care of our organization in a in a way that I think is fair and just you know we should look for other avenues um you know because at the end of the day uh you know V Radiology used to be an excellent place to go get your diagnostic tests a lot of people had great success there it was very popular um and then it the Cleveland Clinic decided they could do it cheaper and they essentially fired almost the entire staff um and since then it has been a complete disaster either scheduling showing up they don't have the right equipment the person that is supposed to do the procedure test is not there um all sorts of problems for It's Gone on for years um problems with Bureau Radiology um so I mean they

257they decided they could do it cheaper and it's a much worse service ultimately for the community well I didn't find that last week good so I I it the service was excellent I felt very good about who was going to read my um mogram so um and that matters to me seeing that my mother and my grandmother had breast cancer so um I'm very careful about that yep Miss Rosario um did just for you in particular without going through um a lot of detail um did you go to proactive first or did you go on your own uh no it was a followup and so I was in between so in other words so you didn't actually go into the clinic I went into the clinic got my annual went over for my annual then

258my annual had a problem so I had to go back and then I went back for my diagnostic because I was called back again and that's when we were in between services so I asked that because it was gray area time yeah I asked that because I also um I can't remember maybe last year went to proactive I received a prescription um that was actually sent directly over to R uh VI Radiology for the same thing for a mamogram but I wasn't charged if it's an annual you're not charged I'm I wasn't no I wasn't charged um now I don't remember but I wasn't I didn't have the same EXP experience so so a couple of things uh I'm thinking of number one is it better for our employees to actually go into which in

259this case Mrs barenborg went to the clinic so that might take my suggestion off uh but my first thought prior before listening to her now if patients are if our employees are not actually going into the clinic to get Services where the clinic is actually sending or forwarding uh a prescription over to they did that the provider I know I just said you you clarified so I'm still going to go back if patients are not doing that and they're going on their own um maybe that's causing a spike in a charge somewhere um in Mrs Borg's case that wasn't the case when whenever she went for me I didn't have that same experience so I'm not so sure what is going on there um the other thing that I think about is if we collaborated

260and I've brought this up a gazillion times before if we collaborated on this effort with County employees and had more employees in this proactive Clinic you know self- Health Care um service just like St Lucy St Lucy County does not the school district St Lucy County um workers and their actually their Sheriff Department is it is is within it so it's St Lucy County employees and um I think all of the First Responders are also in the same system we would have more voices at the table to help with negotiating these fees uh and we would have more clinics open I think it would benefit us I've talked about this before I don't know where we where we are on that um but I think that's definitely moving forward it might be worth now having

261that conversation because maybe maybe Cleveland Clinic will listen to more voices um I mean who knows um the other options you mentioned something about other options for Imaging providers are going to our employees through the collaborator but we don't get that we don't get that information so if you're actually putting something in there saying hey you know instead of going to Vero Radiology you can get your services uh your Provider Services through someone else and it's covered under the employee plan or you know whatever it is um as board members we don't get that we don't get a lot of things and it might help it might if there's someplace else it might help for us um I'm GNA make a comment about that because I agree with you about the the power it's more

262powerful to get big groups together I do remember us discussing that in the past and I remember somebody said something about because we have school bus drivers we have more risk and so the County Commission wasn't all excited about getting involved in that or somebody wasn't excited about it I don't remember who um but that was brought up I remember that conversation but you know police officers have risk too so um it would be interesting to see if we could get that power I think it's fantastic it works Flawless in St I mean to what I understand it works Flawless in St Lucy County it's not in St Lucy County um it's not just the employee it's the employee and the employees entire family um or whomever you have on your your thing and and

263and in full transparency you know my son is under his dad's insurance and it's x-rays mammograms some some of those um situ some of those um clinics actually do mammograms they do women care they do um medicine instead of going to a separate Pharmacy you walk out with your prescription in hand and don't have to pay a thing obviously it's coming out of their salary and you know their their benefit but they're opting into this um and so it it works it works we only have one but we we have a small District but if we had more people I think it would work Mr D my experience in the private sector is that consortiums work and you can negotiate a better price I'm not sure what that Consortium is here but consortiums do work

264the more people you have the bigger voice you have with certainly with medical and insurance companies so that's just a thought going forward that that's all thank you I remember um Mrs zorc actually brought this up and we had a meeting with all of us um County and us and I'm thinking the city too yeah we did and and Sebastian and we discussed all of that and it didn't go anywhere because there was somebody that brought up I thought it was about school bus drivers but um I don't remember they say they have more risk but to me if you're carrying a gun and you're defending people that's kind of a big risk too so [Music] um yeah it be interesting to look into yeah to see if that's changed at all and if we

265can get involved in that but I brought it up because um M Dr won's been very very um cordial in trying to get something resolved for us and he wasn't even aware that this was happening uh when I first brought it up to him but I when I first brought it up to him he was also the interm CEO so um he was dealing with a lot and I appreciated the fact that he called me right back and he's called me several times on like Sunday nights and things like that so it's been kind of moving in the right direction it just takes forever for this stuff to happen and I've asked now for two months could we please bring this up um in the public so that our board members are aware of it

266and also our employees are aware of it that we're trying to do something about it and we're trying to help um because you know I I just I saw the bill I had but then I talked to a couple employees and heard about their bills and I was they were astronomical so I was very concerned about the fact that our employees can't afford some of the testing that's going on and if they can't afford the testing they're not going to go get it done and then their health is going to go downhill and that's going to affect us so and affect their family obviously just one thing I just want to thank you for bringing it up because anything we can do to help our employees because we all know Insurance everything doctor's bills expensive

267so anything we can do uh can I just have you considered going to the hospital board I don't know how much that's the first call I made and and they said they don't deal with that it was interesting yeah the first call I made made was to the hospital board so all of them or uh no I I was referred to um one of the persons in charge and I talked to a couple individually and uh I was referred right directly to the CEO that gave me his cell phone number and so that's who I've been referring to talking to to try to get it done for us because um sometimes when you go through the board and it goes through all this and then it gets convoluted in the um Community it it gets

268a little out there and people get the wrong idea I don't want to cast a bad um view of Cleveland Clinic what I want to do is point out that there was a billing that was done inadvertently or not but it was done and we weren't aware of it and I was caught in that time there was a little bit of time about a month I think where people walked in and they weren't told about it and there was no sign nothing we didn't sign anything nothing was told to me that I was going to get this fee and I've been going there for years so I knew about what it was going to cost and then when I saw the fee I went whoa and that happened to several people but it was in

269that time frame now when you go in it was funny because when I went in last week I was warned three times about oh wait a minute you've got a an annual mamogram never mind we don't have to worry about that because that's going to be covered 100% so I was told oh there might be a outpatient fee as soon as I walked in the door and that was not told to me last year so that is definitely changed all right so it is 4:02 um I'm going to call this meeting to a close