School Board Workshop - Mar 04, 2025

001testing testing one two three. welcome to today's school board workshop. We are happy to have you join us and thankful to your time and dedication to our district. This meet ising now called to order. Our primary foc sus to create a safe and productive environment for all participants. Please be reminded of the exit doors that are clearly marked for exiting. While in the board room refrain from blocking exit doors. Once the board room has reached its seating capacity, attendees will be directed to a designated flow area. Upon activation of the fire alarm system please exit from the room in an orderly fashion and continue to exit the building and remain outside until the authority that has jurisdiction has deemed the building safe to return. Thank you for your cooperation. Board member thompson will now introduce

002her school to lead us in the "pledge of allegiance". MS. Thompson. good morning, chair, I'm happy to introduce lake wide elementary under the direction of principal lael, we're in for a special treat afterwards. If you can please rise and remain standing for the pledge. please stand for the "pledge of allegiance" I pledge allegiance to the flag of the united states of america. And to the republic for which it stands, one nation, under GOD indivisible with liberty and justice for all. please be seated. o say can you see, by the lawn's early light, what so proudly we hailed, at the twilight's last gleaming, whose broad stripes and bright stars, through the perilous fight, or the ramparts we watching were so gallantly streaming, and the rockets red glare, the bombs burting in air, gave proof through the

003night that our flag was still there. O say, does that star-spangled banner yet wave, for the land of the free and the home of the brave! I see bright minds. [Music] Hey is there on the beat we going to beat watch a fly we ain't got to cheat, travel for excellence, integrity, tenacity, that's the best you've ever seen, lakeside, lakeside, we don't talk and we stop [Music] To the scholars and the teachers they're the reason we shine, we are a-rated school that's why we going to shine, we excel in success, lakeside, that's the school that's the best. What what what, let's all rise up. We going to do our stuff. [Rap music] A-rate is our desire, lakeside, lakeside, they not like us, they not like us, they not like us, they not like us, they

004not like us woo woo they not like us, they not like us. They not like us, they not like us. Step that way, now step that way, now step that way, now step that way, now step step step step! Lakeside lakeside lakeside. [Applause] thank you to lakeside for doing a great job with the pledge. As we begin to start the school board workshop, as an a-rated school district we begin the vital task of sustaining this achievement. We will continue to reach all students. Our theme is believe and power achieve, one broward. Today's workshop will operate in accordance with school board policy 1020 and the board will review the items. Our first item for discussion is student performance winter 2024-2025, I now turn it over to staff for a brief presentation. good morning, MADAM Chair, board

005members and the westbound. I'll turn it over to DR. Fulton and her team at this time. and before we start, I have to say, that we have to give it up to lakeside elementary. Who can top that? Good morning, members of the staff and DR. Hepburn and members of the public, we appreciate this opportunity to engage with you today around the district's core business which is teaching and learning. Today's presentation will provide a mid-year academic update on student performance as measured by the florida assessment of student thinking, progress moderning two which was administered to students and concluded on JANUARY 24. But before we dive into the data, I want to take a moment to reflect on our fall workshop where we took you all from transizational journey providing on going tiered support for schools can.

006You heard from our amazing teachers, administrators, and our precious commodity, our students. We also highlighted the impressive growth of blanche ely high school, nova middle school and deva learning center and oakridge elementary school where they celebrated their remarkable achievement made possible through strategic alignment and support. We are a proud a-district focused op our commitment to continue us growth and excellence. For us, success is not a destination, but a journey. One fuelled by dedication, innovation and unwaivering believe in a potential of all of our students. The results of the fast data which you will hear in a moment reflect the hard work of our educators, resilience of our students and the strength of our collective efforts. Our district is commit today high-quality instruction for all, cutting edge innovation and support to ensure every student graduates ready

007for college career and life. To assess our impact my team will now present an analysis of the fast pm2 data. And I'll turn it over to MS. Holings holingsworth who is going to kick it off. good morning, can we put the deck up. Just to slide, this presents the L.A. For students scoring a 3 or higher and based on those results t.Includes the data at the pm3 from last year, pm1 beginning of 2025 and the most resent pm2 administration to demonstrate student achieve canment. This slide provides a three-year comparison of e la for the district, three regions and the s office. 2023 to 2025, however we continue to monitor the data for support through professional development and targeted interventions. On this slide we break down for grades 3 through 10 from 2023 to 2025. The

0082025pm2 state data is included to assess how our district aligns. While performance has improved. The area reveals areas where support is needed. This under scores the area to schools based on perfect needs and that's for five and six. Including and our students can disability. 2025pm2 data shows an overall increase proficiency to support historically under served groups. The office of academic and regional offices have developed plans. Tar geteded on professional learning and additional instructional support. good morning, I'll take the next couple of slides. Math for the past three years and you'll see that this slide mirrors L.A. Trends for math administration. We see a positive movement between pm1 and pm2 with math interventions and conceptual strategies. This also helps confirm where we're making systemic gains and where we need to intensify focus. Slide 10 is a

009three-year trend overall in math by region, you'll note that regional trends show similar patterns in e la which is steady improvement in all three region. It allows to require more math coaching and differentiated support. Slides 11, 12, and 13 show positive math growth although we do have some gaps that we're focusing on through our crunch time, we have regional trends where our students of color, historic, e la and swd students are focused on math instruction, small group, high dosage tutoring to strengt that area of focus. And I'll turn it over to MR. Bond. good morning, my name is richard bond I'm the director of education assessment analysis and research. We can put the presentation back up. We will go to the star results. Give me a second. So first before we go into the star

010results, we do some information for the science performance it's a two-year comparison of 5th grade science as a reminder, the tested grade level for the state for school grades. This performance comparison is our local mid-year part one test for grade 5 examine we have a part two test that is currently being administered. So now we'll go through the renaissance star assessment while they're not part of the school grade, they do kind of give us a picture into the future of how our students are going to perform and these are state wide assessments, so we'll show you the performance of the star assessments. We'll go through basically, we will look by grade level, kindergarten separately from first grade, first and second grade. Kindergarten the star early literacy. You can see the performance increases in winder garden

011overtime for the -- kindergarten for the district and the regions and the comparison by race and ethnicity and the comparison by ell and swb status. Next we'll go into the grade one performance. And grade one performance shows two-year comparison because in 2023, the we had a mix administration where half the students were administered the early start literacy and the other half were administered the star reading and since then, we have continued to administer star reading for first graders in the pm2 window for all first graders. So it's a better comparison. And finally, our grade two performance for star reading. This is thes one area where we saw sort of nralt performance in all other areas we saw increases. So this is one area where we will look to look at the grade two performance at

012our schools. The rest of the slides show the math performance and we saw a we saw increases in math performance for kindergarten, grade one and grade two. i'm going to pass it over to DR. Cole. thank you, sir. Slides 36 through 41 are graduation acceleration and college career readiness. These slides shift the focus on secondary outcome including graduation and college and career readiness. I'm going to draw your attention to slide 37 where this data represents ouou202525 diststctctgrade for r two o ofofth twelve component it shows a positive trend in the right direction. There is about 8-point increase in college career acceleration. The remaining slides show how we made the increases and the strategies we used to get to there. And we can see that these are having some positive trends and that they are working.

013As we move into our emphasis in this area, we know that acceleration rates will continue to rise with school base coaches and intentional scheduling practices. Our senior action plans combined with counseling check in will help ida additional students and offering high school acceleration pathways will also show some strengthening across our pipeline. That concludes our presentation. I'll turn it over to the board for any questions. thank you so much for your presentation. Okay, DR. Holness. thank you, MADAM Chair. Good morning, every one. Thank you for the presentation. Very detailed, very thorough. i do have some questions. If you go to slide 7, okay, so on slide 7, I couldn't help but to notice and it's an on going concern when we look at pm2 trend from 2023 to 2025,ing in terms of ela by race and

014ethnicity. It appears that our black students seem to not be performing at the same level as our white students and history panics. -- hispanics. When we look at for example level 2, 2025 and above, it shows 36 for black students, 45 percent for hispanics, and 61 percent for whites. Now I know a lot of performance issues, some of it has to do with with different kind of issues. Some could be economic disparity, equity issues. And I believe we tried to address some issues in terms of equity in some of the actions that we take, DR. Hepburn, including our last discussion when we talk about making sure all of our students have access to computers and internet access and these, that's one of many measures that we need to take as a district to make sure

015that we address the disparity so we can narrow the gaps between our students performance based on race. And we also can look at how the kind of programs that we provide and the kind of interventions for these students, we need to look at areas such as discipline attendance all of these issues that result in students not performing. So I am concerned about the difference in performance with our students. And the question that I have is, what actions are we taking to narrow the gap that seem to exist by race and ethnicity? When we look at performance on slide 7 for ela students? thank you, DR. Holness, good question. So before I turn it over to DR. Fulton, I do want to point out that the students are making progress year after year. They're continuing to

016progress from year after year which is a good thing. And so, in order to talk about detail strategies and things like that. But we also understand that many of our communities either have certain levels of outside support for students versus what we offer in school, right? So when folks are starting the race, we'll resource, we'll engage with community and parents and things like that, that does make a difference too. So we're not just focused inside on the building we're focused on engaging our families to talk about the importance on what they can do to supplement instruction at home too. I'll turn it over to the team. I'll also echo what DR. Hepburn said. There is some positive but certainly not enough progress for all of us to say we're doing a great job. But if

017you see year to year they're making progress within their group and the gap is closing narrowly but not close enough. Personally I don't like the term closing, I like the term eliminating, because eliminating means they should not be there. All kids should be learning and learning at the same rate. Part is making sure that all of our students have the same access to high-quality instruction and learning. So it, to really eradicate and to make sure she's opportunities are closed and eliminated is start at the beginning, what we provide our students before they walk in the door so if you walk in the door, in kindergarten with a high vocabulary, understanding numberacy understanding skills. Making sure they have all the resources and support to accelerate the learning in all of our students. We all agree that

018all students can learn. Making sure that all of our students are in front of high-quality teachers when they're in front of high-quality teachers, they will learn. It's a concern for you, it's a concern for me and the students and administrators and we work to eliminate the gaps that we see here. Because our goal is to graduate all of our students whether they're going to college, career or life, we want to make sure that we set them on the path for them to be successful. And I'll have my team share other things. thank you, DR. Fulton and you must have been thinking what I'm thinking because I was about to talk about our early morning programs. how you start a race has to do with how you finish it. We talk about students, in say for

019example. And then by third grade we have stutd enters promoting. So the emphasis has to be as well on our early learning approach or early learning programs. I believe that third grade is a good place to predict how successful a student will be. So if they come into kindergarten and think of a community that is 70 percent or coming to kindergarten not ready by kindergarten and by third grade those students are repeating. And unfortunately, this impact communities that experience certain concerns such as economic concerns in terms of availability of resource and so on. So as a school district I believe we have the responsibility to address those needs the best way we can so we can reduce disparity among our students because I think all of our students can learn and if provided with the

020right resources. And as a district I think we have an obligation to do everything we can to do so. So I would like to go to slide 9. Overall performance in math for fast testing. I did notice however that the south seems to have a reasonable higher performance, on the pm3 of 2024. I am assuming the same trend will continue in 2025 or higher. Just a question, is the south doing anything different that they've achieved this level? And it's not meaning to say the others are not doing great but is there something they're doing that we can I am late that will enable the rest of the regions to be equally successful? so I'll take and what I will say, we are one district, right, and we try not to look at our district as

021silos, north and south. I understand. however there are pockets of success that we would like to scale up and there are great things that are happening in all of our students. When we're looking at the data when we find some schools that are consistently performing higher, we definitely want to see what is the magic formula that maybe happening in that school that is showing consistent trends of positive data moving forward and so what we try, what we do is, we definitely do what we call, walking learning communities, we take principals at schools and we look at specific best practices that MAY be happening at those schools and seeing what is it that you can take to scale up what you're doing at your school just to make your progress even better. There are some great

022things going on in the south, there are some great things going in the north and center and even sto and our thing is to make sure that all the great things are happening not in pocket but in full scale because it's for all of our students to benefit from best practices. great, for example in district 5, you MAY have schools liken defer that I'm impressed with under the former principal, and you look at best practices that they have that you can share with other schools, so not to say the south is any different than the rest of the district, but maybe there is something there that we could look at that would benefit the rest of the district? So we are one district, but I couldn't help but to notice the difference in the performance

023and wonder what is it that we can adopt district wide that they're doing. So slide 13 and almost done. So on slide 13 do not take the fast math assessment and this seems to be the rational for the performance of our eight grade math. Is broward the only district where students in eight grade, high achieving eight graders do not take the fast math. My concern when we look at the achievement level and above, it seems to be significantly higher than, you know, than the data that we have for pm2. And the pm22023 was higher than our pm22025 for eight grade math. What are we doing to ensure that we're trending upwards as oppose today downwards and to get closer to the state average. And I understand the rational of high achieving you're taking other options

024such as algebra, I would assume that other school districts also having high achieving students not taking the fast. How do we, I'm not sure if that's a good rational to explain why we're not performing to the state average. DR. Fulton, if I MAY, I want and then I'll turn it to you. In the state of florida if a student comes out of 7th grade with a level 3 or above in math, they are part of our number rater? Part of the numberator, denominator. So state says, if you come out of math in level 3, you should be in algebra math. So that accounts for our acceleration. Most of the school districts implement the same practice where we ensure that our students are in algebra in middle school. Some school districts MAY not practice that and

025they put kids 8th grade math and hence why you see a higher state average. For us, we support high-rise acceleration, so what happens is you have all of your level 3, 4 and 5 in algebra and in 8th grade math you have your level ones and two students that started the race a little bit late but for whatever case MAY be, resources or whatever the case MAY be. We're implementing strategies to close that gap for students that are in eight grade gap because we want them to be successful in algebra for high school, we know that's a gateway course for a lot of different courses. Number two on the back end, we understand that philosophies in the past MAY have affected students right now. So we're ensuring starting on early on elementary and especially in

026sixth grade math that we're exposing students to the right content so they can be successful by 67th and 8th year. Deal with the issue right now of our level ones and twos and eight grade math and also starting in elementary school and into middle school making sure they're getting the right dose of instruction so we don't have this large amount of ones and twos continuing to move up the ladder. okay, and I appreciate that, DR. Hepburn. When we look at the data for those who actually took the fast testing in eight grade those that weren't exempt because of geometry and algebra, it seems to be trending downward. With you reiterate the actions to trend upwards? okay, so I'll get them to talk about the details of the specific strategies but the students who are currently

027eight grade math and even last year, there are some deficits that the team is addressing in their current year right now so we continue to trend up. But as far as state average that's you see state average twice as large, and that will be reflected in most of the urban school districts because our philosophies that all of our level threes and above will be algebra. The state is holding responsible for it. Go ahead. so we have a short-term response to your question and long term response. This is a problem that we want to eradicate meaning our data trends upward moving forward and DR. Hepburn is correct in terms of cohort of students that are taking the fast test in eight grade. The majority of students who are accelerating in math are sit ining -- so

028long term we want to make sure that our teachers are equipped as early as elementary school. Math is a spiral theory, you revisit, so if you MISS Something and as you build on mathematic it can create a deficit because your foundation is not there. The multiplication, and division but our students are missing the fundamental so when they start going to the higher grades they don't have anything to build on. So we're ensuring at the elementary level that we're building a strong foundation for our students and when they go to middle school even if they're not having success at level threes or higher, we're still exposing them so they can be expose today prealgebra. Because eventually our students have to get in algebra and we don't want to set them up for failure. So when they

029get into 8th grade they will have more success. And I'll have DR. Cohen kickoff what we're doing right now. Because we made a lot of realignment to be able to support our teachers but most importantly our students. and so in addition to what DR. Hepburn and DR. Fulton shared, we have we shifted some of our support to schools that are critical schools based on the pm2 results so they have quality teachers and part of the gap is not only with our students, you'll be aware that not every teacher is literal in math. So we have to dedite thth whenen they provide concrete concepts of thinking, they have explicit instruction, they are using examples and rubric to drill down the deficits. And so this year we focused on math critical thinking pd that we're focusing to

030get those teachers really up to understand what that looks like in application so we're doing a deeper dive to make sure that they explicit understand the concepts and resource sxz aligning it to to make sure that students as DR. Hepburn said in the earlier grades plateau they're not really losing that summer gap or implementation gap but they're really resurging as so that teachers are having the conversations, handing the students off to them and saying, here are what the deficit are and they're going to teach and spiral and make sure that you're ready. We're doing a lot of things in terms of pushing additional support and leveraging high dosage, and many of the schools, one of the things that you talked about earlier in the ela piece, is we don't always have a captive audience so

031what do we do during the day to capture them. Push ining in math and in ela so you get a high quality second teacher credential to focus on math and literacy so we're really moving the gauge. I appreciate that, because when I look at the data, I appreciate high-achieving students but looking at our students who are not taking algebra or geometry and looking at their performance and as DR. Fulton said, math is sequential, to ensure that students and on going remedial support as they move from one grade level to the next that they have that solid foundation o to succeed but when they get to 8th grade and you look at performance not being up to par with the state average, it leaves a concern for me because these kids are going on to high

032school and then those kids move on to college. You know, so I'm hoping that that will be an active area of concentration. When you're in college, you still have to get through college and algebra and all of these preliminary math courses with anything that you're going to do. So I'm hoping for eight graders that we have continue significant inter vent -- thank you, I'm finished thank you. thank you, DR. Zeman chair, in your house when you get like really really awesome news, what do you? share with others? yeah. Well, we ought to be in every one of our 239 campuses and every kwanis club and roadery club talking about these results. These results are not good, they're great. They are confirmation of a strategy that has been going on here for a little while which

033I talked to outside of the board as a rising tide lifts all shifts. In data driven decision making. It's a significant investment for teachers and administers. It's policies and procedures and budgets all around that kind of remind the community that traditional public education contributes more to the well being than any other institution. And thankfully we have a metric at the end of all of that and that strategizing which turns out to be either fast scores component of school letter grades and the like. Last year we were excited because we became a district and ended the year with no dnf schools. I assume we will not have any by the end of this year which means that our next target according to the superintendent is c schools, we had 43 last year. If there is a

034lot of shifts I'm dying to see where this takes us by the end of year. So one, there is a huge confirmation of what is going on out there. This is a board, we don't do school board, we don't teach, we don't get involved in the operations but what is going on as a result of a policies and other decisions made by this board. So we should be proud of that but we really need to make sure that we recognize that there is 13600 teachers out there, 206 principals, roughly 550 assistant principals and school bus drivers and custodians who have lifted this up. To me this is the front of the florida news. This is a big deal. I cannot wait to see what happens to c schools bit end of this year but I

035think results are going to be shocking to the community because of their positive nature. This news is so big, I'll be tempted to reis hes this meet anding we need to focus on our core mission and this presentation is core mission, it's k-12 education. From graduation to letter grades to pm3 results it's remarkable. I'm going to carry on as I often do with DR. Holness's comments. He pointed out on slide 7 that black students are not doing as well as latino as white students and latino students are not doing as well as white students. One of the comments made is that the scores are closing. I don't see any evidence of that, in these scores. I've stared at these scores, I don't see any evidence that the gaps are closing, in fact I see evidence

036that it's growing. And DR. Holness, aid that big districts are working on that issue. To invest on those schools right now if you look at the 43c-rated, 83 percent of the students are black and brown. I think it's time that we challenge the superintendent to come back with a formal plan and say what are you doing to c-rated elementary schools? Because if we fix the kids before they get out of fifth grade middle school and high school is a lot easier. how quickly we get people to math and english to grade level because once you get to grade level, you can learn faster, it's easier there is no social stigma, things get better if we get them early and I would ask chair for the board to ask the superintendent to come back in time

037to implement next year a plan to lift all ships including black and brown ships which means we need to plan for the c-rated schools. It might be a plan that ask teachers if they're really committed to title one kind of environment in which many of these schools operate in. It MAY be a time for leadership to be selected specifically for those schools. But for me, DR. Holness, that's walking the talk. Cause right now, I don't think we have any evidence that the talking the talk that we've done here has made any improvements up to this year. Our pm2 results, the gap between black and white and brown and white are the worse are the same. So it's time to ask DR. Hepburn what we're going to do about this next year and what money we

038need. That's where I hear your comments. I get the data but I want to walk the talk, I cannot just sit here and stair at the numbers and say, gee, that's unfortunate. I also know that a black brown and a brown brain and white brain are all equally capable. So when we have results, I feel our system is responsible not ours. a little bit more reality, we continue as a board to be okay with operating inefficiently. We know that if we close 33 schools we'll be able to increase educator pay by ten percentage points and 4 and 500 million dollars. I'm not going to be quiet about this. Because I'm here to make this the best district in the country not to enjoy four percent improvement in pm2 scores. But we continue as a board

039to be okay with inefficiency and this board member is not. We also, MR. Superintendent, continue in my mind to operate traditional models. Other districts in the united states are innovating, they're doing exciting things, they're putting more hours into schools where it makes sense, they're vectoring k through 2 so by third grade they're enjoying results. I would challenge this board and I challenge our staff to think a little bit about the innovations that are going on out there and ask us if we're willing to take the take the risk to move forward with some of those innovations. I don't know that the board and superintendent are. But I know that if we don't take some risks all we're going to be doing is shooting for being really good. And I think we need to shoot to

040be the best we can. The biggest issue that I see is this lingering concern that broward county schools are four times bigger than private schools. broward schools are four times bigger than charter schools but the perception of public schools lags behind the reality. When you look at the results, when you see the test grades when you realize that 90 percent of our schools next year will be a or b or schools by the end of this year, a big challenge that we is how to do we get this message out to people the reason I ask about our chair about how she celebrates this is a huge celebration. The results here are just astronomical and as we move forward with this tide ship model, it's great to see that the honest feedback, you cannot make

041up test scores. You just can't. What happens to the test scores chair? sorry, can you repeat that? Sorry. if 95 percent of a student don't take up a fast test what happens to the test scores? DR. Hepburn? they're not validated right away. right, the community needs to know that. This is an honest test, you cannot make this. These are teachers and parents and students working their but thes off to make better progress. But the. It includes students of all types, it includes the kid that came here last year that didn't speak english, you get a year transition and then you've got to take a test. This is a good test, it's an honest test and it says broward county is doing some great things and I'm looking to do even greater. The message is here

042the academic of broward schools is strong and will continue to get stronger. Thank you for all the hard work. thank you, MS. Rupeter. -- rupert. I'm not going to ask a lot of questions. Few slides and most of my question I'm going to ask for a follow-up not today. To give you an opportunity because I'm sure my colleagues asked the same question. Why are we decreasing in all of these columns since 2024? page 3. slide 3, yes. so let me just explain for clarification. So the gray line or gray bar is pm3 data from last year. The purple bar and the green are pm1 and pm2. So if you go tofu go to the next slide, slide 4, so what you're looking at right now that was on slide 3 is 2025 which is representing

043in the green bar in page 4. So last year's data is the orange. got it. so we've increased our pm2 data. now it makes more sense. so the trend for this school year should continuously go up and surpass the gray line. there is that. And I'm assuming it's going to be the same thing for this on page 8, our subgroup and SWDs? correct. So we're moving up again, like DR. Fulton said, we're not satisfied with the achievement of both of those subgroups and continue to figure out what we need to contain to help them close their pro efficiently -- proficiency. yes, I would like to as a follow-up some strategies on what we will be doing differently that is really going to show a very positive sustaining increase. I have been asking about our subgroups

044from day one getting here, it's hard to be a reading teach ner high school with kids with third grade reading levels and trying to get them six years into that one year doing the right thing is what we're doing, is focusing on getting them to that point much earlier. Especially our ELLs so when you come with that I really appreciate it. And I wanted to comment that we're slowsly increasing our black and brown, students however, it is, absolutely not enough and same thing with them, you know, what particular specific strategies we're going to be utilizing so every students in every classroom with every teacher will be able to make progress. thank you, we noted that follow-up. thank you. Thank you. landyn? good morning. I want to, I'm sorry, I want to thank you. I want

045to start off by thanking you all and your teams for the work you all do. I have to give two special shout outs not that anybody else is not my favorite. from feedback I'm in school almost every day, different schools across the district hearing feedback. I want to start off by thanking our department lead by MS. Hermoso, the feedback that I hear about the ct offering is impressive and I want today make sure that we recognize that. And our esol programs, the dedicated intervention that students are receiving is fascinating to learn about and I've seen some really impressive stories from students. So I wanted to share that. My moin point that I want today bring up this morning is the concept of course planning and guidance intervention at the high school level. What I've heard

046we're on school district number 29 what I heard at 29 schools is that students feel like they don't know what is available to them. And to me, I feel like it's an easy fix, right. I think that our schools have such amazing programs and not even if it's accelerated opportunity but maybe it's a program that students don't know about, or a class that students don't know about. We're hearing a lot what students don't know is available to them. Something that would be beneficial and I'm not an expert in this area at all, so I don't want to say that I'm sharing an idea without the experience of knowing how this works but it would be helpful for students freshman year take what is available to them over the next four years. Right because I think

047it would be beneficial for students to map out what their four years in high school would look like. You know, I have an older sibling, I was able to work with them to kind of figure out what classes I should take when. But I think, showing students freshman year what that matriculation can look like MAY be very beneficial. But overall I'm grateful for the work that you all do. The work that our school base staff do it's been amazing to hear about the academic opportunities and improvements that students are having. Thank you. thank you so much. I'll wrap it up by saying thank you so much for the information as my, board members have said great information and we are definitely moving in the right direction. There are things that need to move a little

048higher a little faster but we appreciate all the work that you do and we look forward to getting this information again when we finish the pm3. MADAM Chair. I just have a ten-second comment. I want to reiterate for DR. Hepburn, when I look at slide 19 and slide 28 and I'm not necessarily going back there but it shows our kindergarten performance based on race and ethnicity and you can see how you start the race, determine how the finish the race. So we have to have a great focus on our prelearning programs on our kindergarten programs and I think if we start there overtime, and over the years, we'l'lchange this. Becaee when y okok fofo exame e on slide 19 black students at pm2 is hispanic is 22 percent. So there is a huge difference even,

049at the kindergarten level. So I think that's where we need to start with major focus so we can ensure that whatever all of our students need from the beginning one day into kindergarten so slide 19 and 28 summarizes what we see as the culmination. thank you. and chair before you go, I have a question as well. okay. it's okay, now. I talked a little bit about consensus asking a superintendent to bring back a plan, next year, we need to do that now. There is financial implication sxz people implications and things like that. If the take away from this meet ising that we'll see that in time for implementing next year, it's great if we get consensus I appreciate that as well. DR. Hepburn? I don't think we need a new consensus, this is the work

050we do every day. And how we plan for the future which is the upcoming school year and looking at the past to see how we can move the needle for instruction. We have no problem producing something like that. okay, so you'll send to us as a follow-up. In what time frame? whatever time the team needs, this is the brain team, they get it done in short order which we're already having it done. chair can we do it in a month? bit next the APRIL school board meeting? yes, that will work. thank you very much, chair. thank you, we're going to take a five-minute recess so we can reorganize for the next item. Thank you again so much, staff. thank you, and welcome back to our boateder workshop. Our next item for discussion is committee reports.

051Please note for those who are participating in the quarter joint school board and advisory group's discussion that will be the opportunity to share information that is outside of your committee report. So you're giving reports right now and then we'll move to the next meet anding that's where you can give anything that is yontd your committee reports. Before we get started I would like to make a little announcement, to all committee chairs we're pleased to announce that nominations for the district advisory and categories for the 2025 community involvement awards would be held on thursday MAY 22 at 9:00 am at the louder hill performance center are now being accepted until MARCH 21. The public can nominate any member of any advisory for their work and service performed on the commit eye through DECEMBER 2024. Please visit

052the get involved with bpcs. Nomination right side being taken for the advisory volunteers category until MARCH 21, so thank you so much. Okay, we'll start with our reports and we will start with the audit committee. Speaker: good morning, DR. Natalie lynch-walsh chair of the committee flu and sinus infection free and head totally clear, it should be a fun day. So the audit committee last meeting was on FEBRUARY 13. Since one of the purposes of this new formal was to convey motion sxz have discussion on it, the motion that we one of the motions we passed was to recommend that the audit committee be provide withed a technological device that includes necessary software security and ability to update agenda information automatically to reduce the financial and personal costs with transmitting paper. The motion passed unanimously, this

053iss something that has been going around and around for the last come of years and it could help me chair because I've been using my own personal device to transmit what we're looking at onscreen. That was that motion, and the financial report the acfr which last meeting was ff2 we were unaware that the acfr would show up on the agenda a few days later, so our concerns were not transmitted with the acfr however you have since received the committee report that mentions the concerns and in terms of the minority, the three of us that voted against transmitting it because of all the concerns the committee had which had to do with how the how the interest for the settlement payment was being conveyed in the financials, basically we've had prior meetings where the chief financial

054officer stated that this was to avoid falling below three percent. We also had concerns about the new format of the interim financial statements which have turned into budget reports. The fund balance policy requires you to show the percentage and there is a state statute that is tied to that policy. We also ininvited the superintendent and the chief financial officer to our future meeting. So that we can discuss our concerns related to the fund balance and the budget reports. So since you guys already heard this the first time and actually what I did not go over last time was the audit committee had also passed some motion that's were brought to you, oh looks like FEBRUARY 19th, there were responses from staff some of us we had gotten responses so the motion is no longer an

055open item. But we also transmitted the cap and gown audit and some of the concerns from the audit committee was that they just simply cut a check for the 16 grand. You can cut a check without that being a sign that you admit today anything it's just a gesture of good faith so everybody can move on. We're looking for a follow-up on the 80k basic reafter the conversation it seems for the next place for that audit to go is unanswered questions and especially the confusion and lack of response regarding the 16k and the 808k for the audit is to simply give tt to broward county oig. And that was it as far as audit goes. okay, thank you. Next is broward county association of student council and student advisor to the board. good morning. Landyn,

056the reason I was a little late this morning is because I was able to stop by our broward day student conference that has over 2200 students attending today with a great presentation business josstins renaissance education who is providing a really innovative program for our student leaders across the district can a fully paid for and transportation provided event. I want to give a shout out to MS. Santiago and the entire athletics team for putting this together today. On the student government side, this week, on thursday, we will have our annual mascot mania competition where all the different mascots will come together to compete with one another so that's an fun upcoming event. We have reached 29 schools and on track to complete all 36 speak out speak up session bit end of MARCH. We've received some

057amazing feedback from students and I continue to work with staff on various initiatives that we're working on. We're receiving feedback in area of guidance and school counseling and mental health. I want it say thank you to all of our staff and leaders in those areas who have been collaborative in trying to make improvements. Next week on thursday, thed student councils will meet to have a discussion on the new website and hearing from students what they think should be included on the district's website so we're looking forward to that discussion as well as having elections for student advisor for next year. As always, students are able to reach out to alana and I at student. Advisor at broward schools.Com and as always we're here to be the vehicle of your voice. Thank you. thank you, so

058much. Next is district advisory council? natalie lynch-walsh again, I don't have a placard but last I checked I'm still the chair of dac. So dac met on the 12th and our next meeting is next week. We have also invited the superintendent and staff to the next dac meeting because we have been discussing basically creating a framework that student centered, and also is aimed at increasing student enrollment and the parents are concerned about transparency in terms of what is happening in the classroom. So we have discussed pacing guides are staff and having standards for those as well as canvass courses, having standards there. And lesson plans and all of these things being public facing tha. Was our last discussion which means as much as we had a great discussion with the staff in the room without

059having somebody that can make a decision that's as far as that can go unless we take it straight to the school board. We did not pass any motions at our last meeting. But let me check on motions that were passed before that. We've seen responses to some of our motions and we'll be following up. District advisory council passed a motion regarding we recommend the school board implement the U.S. Government personal device policies for the 2025-2026 school year as it relates to school board policy. The reference was provided to the graoufp fau researchers who will be conducting the study on cell phones. What does not tell us is whether the district intends to use any of the wisdom in that document in moving forward because just for anyone that wasn't there last summer, the cell phone

060band happened all of a sudden at a board meet anding did not follow any of the guidelines. The play book was not out out by volunteers t by t t U.S. Dedertment of educatiti and d I beeveve eir tetechlology departnt.. So don'n't kn how much more expert you can get in terms of guidance. But that was the response we got. so we're looking for a better response because you have this something this policy gets looked at every year and what the guidance was saying in terms is the exact opposite of what happened in implementing the cell phone ban. So, we're looking for a better response to that. Dac, coming up next week, I see there is an item on the school board agenda directing the superintendent to standardize grading or something like that which leads

061us to the student progression plan and by the way, we can thank linda for finding those every elusive standards of service they were apparently attached to the policy and removed 20 years ago. But the student progression plan addresses grading and I have not read all 130 pages of it but it looks like I will before the next dac meeting and we'll have to see what is in there because what we don't know need to be doing is reinventing the wheeler time. And once we get into terms of membership on dac, I don't believe the board appointees were always there. But we have esol as a seat. And if you eliminate I'm glad to recognize the areas. The areas feed into dac and dac has seats on other committees, one of which is facilities so there

062is a lot of questions that this doge-like movement brings up which seems we'll be discussing next. But one is how do we get seats on dac and where dot seats for committees you didn't eliminate go? And how do we get there? and that's all I have for dac right now. Next is diversity committee. thank you, I'm not doing that well this morning. Issues last month. Several schools visited our experiencing major facility issues and I believe you're working on that and I believe the superintendent has, you guys are doing a, what is that? Assessment. Yes, thank you. Facilities assessment. Thank you so much. So the last site visit and I was reprimanded last month not to mention the school so I will not do that. What we're noticing now is you guys have like a serious

063rat infestation issue and that's across the board so if someone, it's not it doesn't work when you just send somebody and say we're going to do like a determination, extermination whatever, y'all need to bomb the place, it's really it's awful. And so, I don't know if the extermination is however that is set up and maybe somebody can look into that but there is a real issue with mice, rats and whatever. The other issue we noticed is some of the principals are with the reciprocal with cities, there seems to be a disconnect between the principal and city and some schools have it on lock and know what to do other schools are like confused and they don't know who to speak to. They're trying to make recommendation sxz requests and they don't know where that is

064so if we can streamline that better where principals have the ought mee ee autonomy. If we can have -- the other thing, there seems to be some disconnect with project managers like I guess, the smart bond program versus, there is another term but I cannot remember at the top of my head. I apologize, this report is trash, I'm not doing well, not dfp I cannot remember at the top of my head, I'm sorry. And the shoot. I'm sorry, this is a horrible week for me and I apologize. You know, I'll write something up and send it to you. I'm just not having a good day today, I apologize. thank you so much for coming today. Next up will be human relations committee. sorry, having technical difficulties. Hi nancy frye chair for human relations xlit'. At

065our last meeting, we had a great presentation from kathy keith a updating us on the program. We also we're up to 30 staff members at the time the meeting that have been trained on think before you post and that is going to be rolled out to all middle and high schools to work on our what our students are posting online and on associate media to try to remedy some of those issues. We also started with our human relations committee, council, conversations where we're reaching out to the schools and talking directly with the HRCs there on the ground to get more information about what is going on and we're getting fantastic feedback. We so far, heard from jptaravela, trying to go through my notes. So phenomenal students and we're compiling all the feedback from them. So

066that we can know what other issues we need to bring to the for front and what we need to be advocating for. Sxl this feedback will also be helping with creating some new curriculum for the leadership development program for all of our staff members that are looking to looking for promotions. We also have some feedback directly from our hrc students as to what hrc means to them. They've been telling us some of that as well in light of our workshop later that is happening. But I just want to remind every one the purpose of human relations committee is that we are the committee that is charged with getting student feedback and that we were created after columbine for the purpose of making sure that all student's voice right side heard not just those that are

067the ability to join the student council, those that have the popularity or the funds or the grades to be table to participate in those realms but to have participation from the entire student body. And so I just want to read some comments that are hrc students have made about what hrc means to them. This organization has made me think deeply about my relationship with others. i believe that human relations council has made a big impact on our community and it will be devastating to see it go. Impact that we have in our school with our actions or absent from it, being part of the solution and seeing that hate manifest not only in bullying or fights but there is a background that I must stop. Hrc gave me a voice and makes our school a

068better place. Just knowing there is an organization advocating this issue is important to all students knowing that they have a voice and to be a way to have outside event. And every school that wants to promote awareness, hrc must be there. The hrc has had a huge impact on the experience. I was able to share my experience and contribute to the community. It's important in every school because it creates a space for kids who have not found their voice to khien. I feel hrc is impactful in making the school our home and teaching others the importance of respecting one another and make ing every one feel safe in our school. Hrc has an extremely important impact in our school experience due to the amount of people that they've had been able to impact. Regarding mental

069health communication and integrity. Hrc is something that should be in every school because it allows the administrators their ability to. This gives students a way to change and I'm just highlighting these comments because I know that it is a priority of this district to welcome and focus on our student feedback and while, and this is not to diminish anything that the student advisor is doing and those listening sessions are just as important. We need to make sure that we're accumulating as much student feedback as possible and we should not be eliminating any methods by which our students can give feedback because we've had some important things including urgent facility issues and we've seen a lot of positive outcomes based on student feedback and with that I'll give the rest of my time back. Thank you.

070thank you very much. Next is advisory council good morning. Jackie lucekin chair of ese advisory. I reported the meeting couple of weeks ago it feels with that report and on the basis I'm sure none of you can name any of the things that I brought up there, I'll do it again because we have a lot of important issues going on in our community. And I would like to also remind board members and the superintendent it's so important to understand that the advisory operates not just as a tool for making formal recommendation sxz people putting their hands in the air and making their vote this feedback that we bring at these meetings. So I want to tell you a little bit about our committee's work, our ace autism committee have been supporting the autism community they

071hold their meetings in the mornings in order to give people an opportunity to come a long to provide that feedback and learn things anything about how to draw up IEPs how understanding management and discussing their various concerns with district stuff. I would like to say that district staff do come to o each of our meetings to provide that collaborative. Our down syndrome to provide meetings for the parent capacity at both capacity. At the end of last month their meeting is was about developing IEPs and providing updates from district staff at the end of school year. Esy, program coming up. Our meaningful inclusion committee held virtual meeting for a parent education session by two nuero diverse kluj students talking about how they advocate for the unique needs and our ese advisory is where we had a

072lovely guest speaker talking about the importance of every child being seen for their ability not their disabilities. There was a lot of else as well. We had issues with progress reports not going out. I said at the board meeting back when it was a couple of weeks ago, I think it was the last regular school board I mentioned then, I still have not had any formal provision of the various memo that went around providing you folks the board members the information why us folks didn't get our iep progress report in the focus portal. And I do think that it could be courteous that if the memo that you received was prompt due to the fact that I brought up, it would be courteous for me to be included as a representative of our stakeholders in

073the responses answers to that questions that was raised. I had an conversation with the committee member. We're not the 7th inning stretch and I hope that it's important that we get attention when we speak. We spoke about cameras in classroom, the need for you folks to please please move cameras policy. I don't see coming up on the school board agenda but you can have that in place by the end of year and be ready for people with disability who want a camera. There is no need in our parent's opinions to be bringing to the state and it's just talking about and it has not really, might not actually go anywhere with their legislation. You can beat that to the draw get this program put in and be providing parents who are looking to put their

074kids into broward schools this summer, the extra safety layer that no other district offers. It would be so important. My work also includes off line, meetings at the tip of the iceberg and just to give you an idea of what the parent issues are doing. Parents of kids who have been suspended without any paperwork or process. Parents look at charter. Parents having problems with charter schools as well as bps. Wanting to make a state or O.C. R complaints. Parent dealing with bullies, parent adjudicating for bringing a discrimination complaint on behalf of the student. I hope you understand the work we do and I look forward to discussing later. Thank you. thank you so much. Next is the facilities task force. Speaker: good morning, I'm kimberly facilities task force chair. Our meeting was FEBRUARY 6th, we

075did have quorum, we're located in mayoria lake center, our next meet ising MARCH 6th, you're in inviting. New business, we did have a guest one of our frequent guest and only guest that we seem to get to our meeting, thank you DR. Wanza for providing update for our redefining process. She gave us some key points of dealing with the cost saving, the great extension and the community input. One of the facilities condition assessment was brought up for broward estates. We asked raw data for condition assessment. The discussion of importance of transparency and that, public records. It was mentioned that an assessment of broward estates was completed on JANUARY 8th. There was some confusion and transparency of the assessment data. the members requested the raw data from the condition assessment emphasizing that this is public records.

076The talked about costs, we were it was mentioned that the cost saving for broward estates was a little over a million. And the cost saving primarily to elimination to support allocations for traditional elementary school at broward estates. We asked and itemized break down of these cost savings because you know, you can say it's a million but we wanted to see where where the cost or the statements were. DR. Wanza talked about the community partners and we would like to see a de tailed list of these partners because we did have guests there from the broward estate community. She mentioned that the early learning programs would start in the newest classrooms and not the older 1915, 1950 buildings. She talked about having an upcoming meeting with the community which I think they had monday night, not

077think, they had it on monday and we were asking for what's the goals as far as the services that will be needed at the early learning center. Also during our meeting we had a motion to recommend that the facilities chief and the relevance staff members attend monthly facility task meet ing. Our liason is affective, however what he doesn't know he doesn't know and it's very hard for us to keep communication going back and forth with the liason, getting questions and getting answers very late. You have a whole month to get answers but we seem to still not be receiving the answers. It's a lack of members express frustration, they were not consistent lea tending. -- consistently attending. It's important to have a direct communication that's why we ask that they come to the meetings. Members

078wanted to ensure that staff were dirirtltlvolved in ththdiscussionon and cisionon makiking. Needed that transparency and consistency so we're asking again, that that they show up because we have issues such as the h vac filters, the system, we talked about different items concerning the aging, the work order aging work orders and the increase of work orders. We have hvac filters filing up in hallways, concerns about fire hazard waste of taxpayer funds. We need clarification on all of these things that don't seem to be, being expressed through our liason or he's not getting answers, we don't know. We're not blaming him but somehow we're not getting answers to our questions. So consistently, we have the same agenda every week, every month and we're not getting much done. Thank you. thank you very much. Next is parent community

079involvement task force. Speaker: thank you. Apparently, mary community parent task force. The parent community involvement task force has been busy we partnered with several staff members on a parent-university program welcome to kindr garden. And we thank DR. Hepburn for participating on our program and we look forward to seeing all the kindergarten children come. Last week, we hosted the community program and I want to thank you debbie for participating in the program and DR. Hepburn and we are appreciative to the staff who were initial speakers. And for those of you who don't know, when we hold these, we have ten to fifteen minutes of speaking up front. These were some of our speakers, we had DR. Steward and eric shifm come and speak about strategic partnerships and the superintendent screening committee. And then we go and

080we are at group discussions with tables set all over the room and we talked with nonprofits. The conversations are facilitated. We found overtime that having volunteers talk to people in the community really, elicit great responses and it's very up beat experience for those people, I mean, we love it. So and so we had nine questions and I think most group got to two. We started at 11:30 we ended at 1:30 and it was a great discussion. And who comes? Nonprofits come in municipalities people that help augment the services that you provide for students. We are summarizing the information that we received from the participants and we will be submitting that to you in a future report. So the task force met last evening. That would be MARCH third, and we had a we were kind

081of talking about our nonprofit forum and it's great DR. Holness, because your representative left the forum and went back to school, told us about their magazine and all that tells about all the service that's families have and jessica brought that to us last night and said, these were sitting in an office of school I went to but they were not in the hands of the families. So what can we do? And that took us back to where we started. We laokds up a recommendation where one of our recommendation was to have an online resource for families to be able to go to to find the nonprofits that have been approved bit superintendent's screening committee in our available to families. So, our first motion is that we're recommending the school board make the community services council

082resource guide available in every school's website and ask all sac shares to share their membership at least once a year and there is a feeling that yeah she MAY come in and grab a magazine but you MAY also go online on your school westbounder -- website to check the services. I'll have more to say about this later. But have a motion coming forward with recommendation for the workshop agenda item. motion was made to recommend the parent community involvement task force, recommends a community involvement in our district completed by a group that includes community stakeholders with the research and understanding and community parent involvement reviewing what is working and identifying what to greater involvement. We ask that this process be done model. This applies to current and future policy proposals and the motion passes unanimously. And

083finally, stay tuned, we have an expert university on MARCH 12 with DR. Wilson. Thank you so much. thank you. I don't see the sign but I don't want to skip anyone. Small business advisory committee? Technology advisory committee? okay. Good morning, board members, superintendent. Linda ferraro technology advisory committee. I just want to mention that green committee is not listed, so if you want to add that. We met on FEBRUARY 10th, and we reviewed the membership policy for tac and that lead to discussion of succession planning which we'll get into later. We did have a review on final site hopefully to launch by JUNE this keeps getting pushed back and hopefully by that time we'll have something. We've been waiting two years for this. Discuss features and the training, MS. Collins and ms. wilson provide the overview

084of final site. In reference to computer and internet access it raised a flag for me. By not maintaining the strategic plan for technology for 2014 internet access seems to have dropped from focus by the district. We use today have a technology plan every five years and now it's ten years we have not seen a new one. And reviewing that one, a lot of things seem to have dropped off. So, maybe it's time to reconvene a committee to review our strategic plan. Most of I would say 90 percent of the counties do have one and we do not. We also discussed possible options, we know what was there during covid is no longer available. With those companies that came forward with internet access for students, funding dried up, their model business model changed and they're no

085longer available. But what we did find, there are mote spots available. Similar to what the libraries use but they do come at a cost but are available or eligible for e rate funding but they also have restricted usage which is outlined on their web pages. We did discuss job descriptions as we brought up a couple of years ago, stating that there was no level position for our it students. So what we did was review our jobs looking at the barriers from hiring B.C. Ps students. ip is looking at it too. Using certification instead of four-year college would be a start. The other option for beginners is an a a or two years experience. That's not helping the students that were already coming out of our system. The final question is, back in JUNE 24, we

086developed an internet safety plan. Rule 6-a.097 florida administrative code required by SEPTEMBER 1, 2003. So we will probably get an update as to where that stands right now because we're runing two years behind. It seems like the other counties already have theirs established and that is my report. okay, thank you so much. Again, I don't see the signed but bond oversight committee, I want to make sure that nobody is in the audience. Next is esol council. there we go. thank you. Okay. Good morning, school board members, superintendent DR. Hepburn, ladies and gentlemen, my name is adriana and I'm hon to serve the chair for the esol koufrn sil for the 2024-2025 school year. Today I stand before you to the role of chief council and necessity of the continue presents as an advisory body to

087the school board of broward county public school. We are here today to express our concern regarding the unilateral decision to redistrict by committees. why we will like to understand the reasoning behind this decision, which has yet to be properly explained is everything that the process has been conducted with without proper research consultation or engagement with those directed or impacted. We must add the misrepresentation of the esol chair council, the chair council is not option and required under the meta decree that protects the educational rights of english language learner, ela, student. To the district to promote through the blc at both the school and district level, ensure the pardon of children engage with the children education. Furthermore the party council is an integral part of the esol plan. This plan will be sign it by the

088superintendent, the director of esol department of the chairperson of the esol council, I responsibility I personally fulfill last week. The suggestion that no other district has an esol council is simply false evasive review confirmed that the miami date, and lee counties among others all have active chief council serving their esol families. While all of their broward esol council has done so far years providing a critical and value connection between esol party and leadership. For years, this council has given esol a direct voice. How grateful we are for the service, how support they feel in navigating this school system. what is expectation they have for the children future. Eliminating the chief council advisor role will send a troubling message to broward county 35,000 plus esol students and their families and say that their voices no longer

089matter. We strongly urge the board to reconsider this issue and recognize the role that the esol council plays in advocacy for immigrant and multi lingual families in our district. For specific regulation o and guidelines to MAY refer to the florida department documentation also happy to provide this information via email request. Here our former report seen, our lab report we have continue to fulfill this mission. In JANUARY, we hosted an esol meeting with over 160 parties in attendance. Including fast test iting, sat and act, keeping family we taking strategies and resource to support the children academy success. Parties left feeling empowered and direct impact of this assessment of their children futures. The welcome center has expanded its collaboration with the ese department and the family counseling department bringing a essential and resources for our esol family.

090And esol family gain, as a parting volunteer, we support international staff holding by mounting person in steady meeting and consistent information and support. Looking ahead for the general meeting and MARCH 13, 2025. thank you very much. Next is gifted advisory council. good morning, carla figueroa chair of gifted advisory. JANUARY we had online informational meeting where MR. Bond gave a similar presentation as discussed earlier regarding the student assessment program. It was a informative session, again some of was shown today so I don't want to go through it again since our concerns were similar, the students taking the ESOs for algebra versus the regular math courses. But we also had a presentation to help students with testing anxiety how to help them with test preparations, different methods it was very helpful and resourceful to help kids when

091that time comes how to better prepare and lesson that anxiety for stutd enters. Our FEBRUARY meeting we had a presentation from school climate regarding the matrix. There is great concern regarding schools and how it's handled so we went over and reviewed the student code of conduct, the infractions and consequences and intervention sxz opportunity for q & a where the department was able to answer the questions for the parents, so again very engaging and informative. Our meeting is next week and we're excited to have DR. Hepburn to discuss gifted education in our schools, and to pretty much have a q & a with parents. That's it, thank you. thank you very much. Next is the multi lingual advisory committee. hello my name is danielle hoffman and I'm chair of the what is known the mac. We

092serve as parents to fill the choice application to any school that offers the duel language and 41 percent of the responses verified that they were applying in hopes of being admitted to the program. How duel language helps fill their seats and increases enrollment at their schools. In some schools duel language fills up to 08 percent of their vacant seats and growing. There is no pattern for this program. For example, at regal ridge elementary. These types of scenario right side causing parents to pull out of public schools and go to charter and private since there is no real certainly on where the child can continue a program like duel in middle school. While meeting with middle school administrators, duel language are much smaller. Some administration said it would be great if they can open choice seats

093to fill them. As a committee we thought it would make sense to designate. For example if you're in duel language, and pass proficiency test, you can fit. This will allow parents and students to know where they will go to middle school next and not explore private and charter options. For this program to have the most success in middle school it works best with the block scheduling. We suggest to only implement this program. there is no real high school duel language program. We believe that it would be beneficial to offer business in spanish course and encourage internships for credit. South america ca raibian countries that have corporate presence here in south florida to create a program where they can full candidates from this program. This will take students to apply it to real life experiences. We're

094still experiencing lack of teachers and justify two teachers in upper and lower level classes. This has -- and impacts their academic performance. We've discovered departmentalization is a good option for elementary schools. The has always been that the fast ela scores would be tied to the teachers that is not teaching ela. Since so many of the seats in this program are filled with choice applicant, we feel that you should look at while redefining broward as an tount create an opportunity to create k through 12 schools. We know that parents are willing to drive far for programs like this. We also feel the data we collected can help you place the program where it will be in high demand and there is a need for it. We compared pm1 and pm2 the mac has visited and the

095duel stududtstsscore 9 percent higher. In elemtatary and 3 percent in middle school. We have started to compile the data. we followed up with the district to help traouter students struggling in the program. We look forward to hearing when that will be implemented. We uncover few resources and the district can focus. Feel valued by their students and parents and feel they should get compensated for the additional workload. We need to pay duel teachers more and every company we play employees based on merit and performance. B.C. Ps needs to start doing the same or it will continue to lose teachers. We received prays from lakeside parents that are flaeed. We want to thank the alhadeff as she is the only school board member to attend. Which we offer online and in-person. The chaired a lot of this

096information in more detail. We welcome every one to join our next mac meeting on MARCH 19th at 9:00 am. thank you so much. And we will finish our advisory reports with the green advisory committee. thank you so much MADAM Chair, my name is alex, I'm the chair of the green advisory committee. We were reformed just over a year and a half ago. Just a little bit about me, I'm a product of broward product schools, harvard elementary, sonrise high and I got a bachelors and masters from mit. I tell you that because I don't think we celebrate the successes of this district enough and we have a lot of employers that are employing products of this history. I start aid business here, I employ over ten people here and I made the decision not to work

097with the district but work as an advisory capacity on the green advisory committee. The big thing our committee did in the past year was fact-finding figure out what is going on and I can tell you that there is absolutely no consistency. That's what we learned. We sent an official correspondence to john sullivan last night our main recommendation is the creation of a chief sustainability and resilience officer for the district. That's for a couple of reasons, first our committee estimated that just by implementing smart energy saving measures we can save the district over 10 million a year in electric bills. In water waives 10 to 20 million dollars a year by doing smart things in our district. And that's what this is about. Is figuring out how we can make a difference but also save the

098district money. This information would more than pay for itself. In addition, we cannot deny the fact that sea levels are rising, we are seeing more frequent flooding and that is going to impact the operations and maintenance and long term vision for this district and we need someone if we're thinking what the district looks like in the future, we cannot ignore the fact that this community is going to look significantly different in 20 years and we need to plan for that. Lastly, we wanted figure out how to encourage the saving at a school level and one of the things that we love the school district to look is at the dividend so rather than the district just saying, hey we're going to great you're saving money we're going to take that back but using those dollars

099at least a portion of those back to the schools for recycling education for environmental programs for compensating teachers for the additional work they're doing across the board. So that proposal was given to john sullivan, we will be submitting it to the superintendent and the board more broadly. I would also point out that the business community as a whole is making a strong effort to train if you look at all the programs, we have great programs in resilience and masters and education. A lot of these jobs you don't need to go to college to do. Gis technician does not need a college degree and these are strong jobs so this could also incorporate our business community with things like the climate and risk tech hub that miami is starting that can allow us to create jobs

100real jobs for students coming out of this school district. I greatly appreciate the opportunity to be here today. I know our community has not presented but we look forward to having more discussions on this in the future. thank you so much. next we'll go to board discussion. Any board members have anything they want to discuss? I know I do. So I guess I'll start it. Thank you so much for coming and for embracing the change, the whole point was to able to sit collaboratively and hear your reports and recommendations and to be able to have some conversations. So I appreciate that. I have a couple of questions I guess for the superintendent. For dac one of the things I heard them asking about was pacing guides. Doesn't the district already have pacing guides for, I'm

101going to guess just about every? that's correct. We have pacing guides for all contents and most elective too. is that something that is available to the public? It sounds like they didn't have access to that. yes, it's a matter of compiling that information and giving tt public in a way that they can read it. I think a lot of is housed in a way that is hard for the team to access and send it out. But we'll work on that and figure out woo is the best strategy to get out. so I would ask DR. Lynch-walsh was that's what dac was asking. Specifically you wanted accessible to the public, is that correct? we moved way past facing guides. In our next meeting we'll be discussing an infrastructure and vision for pulling together things that are

102based on standards so we have consistency since we keep losing students. okay. that's all part of the structure that we're looking at. We did a lot of research on silbi but it started with we cannot even see pacing guides because they're not public pacing. I get it, there is a bigger picture just trying to see where we can get some wind. My next question also was somebody made a suggestion made a comment about student progression plan. So to DR. Hepburn or staff, are we looking at that? yes, we're already looking at that. That's one of our concerns especially for a high school students. As we go out and about and talk to kids and you know, the worse thing you can hear from a kid is hey, what are you doing after high school? I

103don't know. So we're looking at that to create better academic plans that they can start with their freshman year and also at their middle school so they can have a plan throughout their four years of high school and that's something that started diving into. and also diversity committee made a comment about some critter issues. So could you find out off line what schools that is? yeah, we will. I think the issue with the critters is that we're demoing portables and I think some of these old portables we have critters that are nesting so we need to come up with a better strategy about a dressing the concern and the portables prior to demo, I think they're scouring once we tear down the portable and find another place to nest. also, they brought up concerns about

104reciprocal usage. If we can just. MS. Pier, if you can be specific about reciprocal use. yes, we went into a school where the principal was in deep for the city and she negotiated most of the agreement. When we go to the staot high school, the principal talked about all of these things that she would like to have through the city but she is unaware of how the reciprocal use. Another school they're told not to or they don't know who to reach out to. If there could be some consistency that would help the district. I just think that some of them know and some of them don't know, so there needs to be a consistency with that. I think the reciprocal is a district thing. yes, I think and chair you would know this too and

105our mayor roundtables we've discovered that there is inconsistent -- inconsistentcy how they support their city. and I would add a caveat, if they can explain to schools, ppo would ko fr that. As long as everybody is on the same page, I think there is a great partnership it's just there is some inconsistentcies on who does what? yes, we can help close that gap. thank you so much. J uft couple more things, cameras in the classroom, DR. Hepburn that is a policy that is coming back to us. yes, that's a policy that is coming back. thank you. Internet safety plan? Do we have that? I'll let cio chime n because I know he's itching to talk about some of the security measures that he's implementing. Speaker: good morning, tremendous chief information officer. Firstly, we take internet

106security overall and safety four our students very seriously. Up in our websites as well as primarily website, we do have safety and procedures and recommendations on things like cyber bullying. The internal information security programs and procedures that we have in place are kind of offset so we cannot talk about that operationally. But ensuring that our students have the necessary information around, you know, internet safety is really important, it's also part of our 5306 and our merging 8500 variant. Ironically we're working on expanding that. So it's very important that students understand and parents and staff that we take that very seriously because the reality is that it's not just an individual issue it's just that can be a risk for our facilities, you know and our staff as well. So we do take that seriously thank

107you. MAY I? yes. okay, that was never the question, we know the district takes internet safety security very responsively. What the issue was is florida administrative code with guidelines. And that the tac committee put together last year so we're wondering where that was because we're now two years behind. That's my issue. got you. DR. Hepburn. we'll provide an a follow-up so we'll reach out and then provide a follow-up. thank you. My let's see, I want to say to the mac, thank you so much for the suggestions that you had. I think we've had a discussion over and over through redefining that the feater pattern is really important especially in duel language because we know a lot of people are looking at that. So I do believe it's something that we're going to be looking at

108as DR. Hepburn? yes, that's absolutely something that we're going to be looking at not just for gifted and duel language, we have broken feater patterns all over the place. There is not a lot of continuity from middle school to high school that's something that we're looking at overall to improve the pattern and make sure that kids have defined programs within it MAY not be specific within the community but at least within the region and it helps us as a district alleviate plains that we have for transportation, I'm pretty sure that will alleviate the pain for parents. So we're wrorking on that overall as we speak. thank you and other question, I heard them say is they were asking about latinos in action providing tutoring, so can you give us any follow-up if that's moving forward?

109yeah, I have to provide a follow-up on that one. okay, thank you. I also would like to say very happy to see the green advisory here. We did recently pass a resolution promising that we were going to move towards zero neutral, I forget what the whole resolution. carbon neutral. yes, that we were going to move towards being more sustainable so I appreciate all of your suggestions and look forward to talking to the superintendent about that in general. And just in general, listening to every one what I gathered from this is that there are some committees that have concerns about not getting answers to questions in order to be able to move their agenda forward. So I would like to ask the superintendent how it is we can resolve this. I know that we have liasons

110so some people were mentioning that they didn't feel their liason had the information they needed to answer questions. So moving forward, is how can we resolve this to make sure that our committees are being as successful as possible? absolutely. So we can find out what the specific ask is and make sure that the permanent ask are present. If some things can be done with a follow-up in wri, we'll exercise that too. With the amount of committees that we have in the the number of staff is sometimes just hard to get to meetings, you can be at a meeting every day. So we'll try to work as efficient as possible to either get somebody there or give the inside or to follow-up and in writing. MR. Sullivan's team we can work with him and continue to

111community to find out where the gaps are and see if we can plug all of these holes, I'm hearing about concerns about lack of information and follow through and pertinent staff not being at meetings. We'll work together to see if we can alleviate all of that. okay, and you'll get back to us on how that is? yes. and I did. and leverage technology too, we have tons of technology at our disposal so that can help us. awesome and I did have a conversation with I'm not sure if it was here or prior, some of the concern also is the information, the answers to the questions get back to them in time that they can have their agendas ready. So if we can be sure as we move forward that I think it's a week it's

112suppose to be that we can get a information if we can make sure that we're providing that, I think we can help as well. Yes. at the facility task force chair, I'm asking that if I know that we have a lot of meetings or you have a lot of meetings, but seeing the superintendent at one of our meetings, would be helpful because what we cover affects the whole, the entire county. And what we cover is very important and it's cost, the cost is the most expensive of all the advisories. So it's important that you make us important. absolutely, I agree with you and as you can see I'm making my rounds of getting around. thank you. Anybody else have questions? DR. Zeman. I appreciate all the effort that goes into that. I would like to

113ask more from the dwraoen committee chair about where these ideas have gone? We have a relative robust program for led lights that are going into dozen of our schools, it's realizing a tremendous environmental, but if there are other opportunities for us I'd like to know what those are and then to the superintendent, you know, we we must have some kind of process to hear these ideas throughout the year and as we build our budgets, think about an investment pot because these things are not free. If you're going to reduce long term, which is a tremendous amount of moneysinger it's going to cost you some money up front. But it's a wise organization that always tries to find some of those investment opportunities even to sign them up as monies become available. Because some of these

114are like led lights, you can do 12 or 50 schools a year. The capacity and industry is there it's about how fast you get to the better lighting which is better for all kinds of reasons but also the financial saving. Can you tell us about these two ideas and to the superintendent if there is a way to figure out on on-ramp for these ideas so they get fully vetted. It's a chief financial officer and various departments that need to look at this and see what the options MAY be for board funding. we have an incredibly collaborative committee, we have representatives from education, facility, one of the amazing is not just the advisory board and have a great rapport with a lot of the staff and a lot of ideas are from them. And the our

115first recommendation is our officer is because so many things in the district are silos in one department and they're not able to implement things purely from not having that figure ad thed hier level l who can do ththgsgsacacross dedepartmealal or work with distris.S. A perfect example is the number of, you know, you all have to have water contracts with every single municipality and sometimes trash contracts and those are different departments nobody is looking holistically and saying, where are those ways not to mention that all of these things that voluntary go to procurement and procurement is a separate department that sometimes does not listen. Not in a bad way but they're balancing a lot of things. When they're worried about how to you pro cure things in the best possible way. A lot of place right

116side doing this, govern ron desantis put a officer out of state level who's job is to look at all agencies. This is not a unique position and the idea is you need somebody who can build collaboration, whether we like it it or not, bureaucracy creates silos, you talked about an on-ramp, we tried this but it never got up the food chain high enough so we heard that over and over again, that your staff already have these ideas there are just a lot of road blocks to get them implemented. and just one more question in the light of spreading good news. Where did you go to high school? ft. Lauderdale. is that a practice additional high school in broward county? it is. thank you. so if I can comment on this. It is up the food

117chain and the board and my staff know that we're trying to find areas of efficiencies to save cost which can help us pay our staff better. That's one of our main priorities, we've been discussing this issue with a specific company to help us with many of the things that you talked about to come into our schools, evaluate and there is no up front cost to the district. They kind of make their money on the school savings and we've done our research and they've worked with some of the large school districts and we're talking to those large school districts to see how this is going for them, what was the cost savings, et cetera, et cetera, that is on the horizon of us taking advantage of that because we see the need and inefficiencies across the

118board. Where we can be way more efficient. and if I can add, we talk about resilience, in this county, we have a ground water map that you're required to use. Schools will fall under that. These regulation right side going to change the way this district has to build in the future and how you mote fie sites and store water and move children safely. So, the challenge is that this is all multi facilitied and you really have to think about it holistically. This is why you're seeing almost every bureaucracy create a position like this because they need that person thinking and how it's going to impact every portion of your operations. okay. Thank you so much. We're actually going to recess for just a few minutes and we'll move into our quarterly meeting. So we're going

119to give everybody a break to go to the restroom and stuff and then we're going to go. [School board on break] school staff or district staff I'm the chair of north area advisory. We are an amazing group of committed parents who, are real, we have real kids that go to real schools in broward county and we're really really passionate and ensuring is that our district is successful. And that we have a thriving public school system for generation to see come. If you're not familiar with the north area represents about 735 schools and about 85,000 of the district's students. We have a parent representative from each school that attends our meeting monthly. So we have a lot of direct connection with the community and hearing what parents have to say and ensuring that we provide a

120platform for them to be able to express their concerns and bring thaup the chain as need be. Our concerns don't change. One of our major concerns is ensuring that in everything that broward has done it's done in fidelity and ensuring that students have equality or equity in the education that they are getting. Some of the things that we've discussed in our meetings throughout this year, are academic have been a strong focus of our discussions. We've had the conversation of, ensuring that parents are well-informed about what that are students are learning, what we learned from a lost parents is I don't know how to support my child because I don't know what they're doing in their classroom. Some schools have created mechanism nz which they help to share that information with parents by creating newsletters that

121go out monthly so they can support their learnings in that way. One of the things that middle school and high school parents have asked for is a course overview some teachers do it, some don't. But having some sort of clear expectations so they can support their learnings in those high stake classrooms, I don't know what is going on with this mic. You know, big concern of our is suicides. We had two suicides this and for us, two is too many. We cannot afford to lose our babies so we have implement interventions in broward schools that help them be resilient. Children are not only resilience, we have to teach them how to be resilience we have to manage some of the social influence that's they're going to experience in life and also in era of extremely

122high stakes testing, a lot of kids are suffering from anxiety and all sorts of mental health challenges that I don't think that we're properly equiping them for. So we will be having that drug and alcohol awareness tonight. We provided a lot of feedback. Our parents toent know about them. We've asked for mailers to go out because unless you trief by the elementary school in the neighborhood you don't know that it's there. But if you got a maler and said hey, guess what, this school is down the street and we want to see you, we might perhaps get a better response. Let's see. I'm going to go back to academics a little bit. I that we're an a-district but we're not satisfied with being 62 percent when a lot of our kids don't know how to

123read or have math numberacy. So we want to make sure that it it's honored the top students but targets those lower performing students not just in the school transformation office but in schools across the district. Let's see. Last year, we passed a motion well we didn't pass a motion, and we made a recommendation to implement a new attendance code to track student attendance or tardiness based on school transformation and we requested that information but we still have not got it back. We would really love to know what the data is. thank you so much. Next I'm going to let the central area. good morning to the superintendent and board and I'm filling in for deet defoe today. central is set up the same as north area so I will not repeat but I'll double down

124on what cynthia said, broward school board MAY be an a-district but some of our kids not reading at grade level that remains top priority. We want our kids up to grade level, we want them beyond that. Since our last quarterly joint meeting in DECEMBER, DR. Lozano came and we hope to have him back soon. To continue the conversation about metal detector implementation, security measures, whether system alerts and school wide intercom systems have also continued to be a certain. And JANUARY MS. Kimberly young came to speak to us as a mental health coordinator, came to discuss how the state mandated resiliency education. Many parents did not have any idea about the -- so generally the request was better communication. I thought the materials were really nice and they can be used at home the videos. Le

125there is also consistent feedback to make the instruction for the older students, the secondary students a little more appealing, it was a little goofy to be honest. In FEBRUARY we hosted fair and charlene they came do explain how the district website is being overhauled and how schools will have website. The meeting, the attendees really felt like they were working on a sore spot when parents go to use the parent website, it's clunk', the church function does not work, a lot of dead links, so the attendees were satisfied that this is already being improved and the target date is MAY-june 2025. So we can compete with those charter schools and private schools. So while we feel these presentation wrz bringing awareness and substance feedback to the district and it's many departments and campaigns, there is concern

126that advisory consensus are not reaching the decision-making ears in this room, it's the same complaint that you heard arpd this table. We talk and we feel like we work hard that it's a useful recommendation and then it just ends there. So that tons a major concern. We truly seek a better process for bringing results of the meeting to the board and the district staff. On that note, I think it's important to point out that policy 1070 will be spoken about today. I know we'll get to the details later but I wish I could have come today with some notes, I couldn't do it because the presentation from the superintendent office was shared one e to two days afafr ththe eaeaeeeetis s concdeded. So it's not helpful to have a workshop on something that we could

127not talk about in meetings, and even so, it was updated as late as last night so we were up late, reviewing the changes. I have one minute, I would say that this proposal would eliminate and console late advisories it would restrict leadership terms and hamper planning. It was made without input or even notice the advisories that consist of the most dedicated parents or volunteers who are on the frontlines of these policies. Additionally the proposal contains numeral policies and lack of understanding of power. While we will reach this matter later, the district focus on its mandate of wellness and safety rather than dismantling stakeholder input systems. Lastly, I'll speak to broward estates later. Disregard of the boundary committee vote to not close the school disruption of the pattern and other consequences to the education of the

128individual students at that school. Thank you. thank you, next diversity committee? I'm sorry, what portion are we on? so we're on the quarterly reports, now it's is when you have anything additional that you would like to bring up to discuss with us. thank you, my apologies. So I noi that we got 1070 coming after, and o I'm going to say this and leave it here, it comes off as really advisial that -- advosaryial, we're looking at getting rid of some, what are your, your thoughts and do you want to have, you know, input in it. The fact that we're having this quarterly meeting and the next item is basically to dismantle committees is I feel like it's antagonistic almost, it feels that way. While my presentation was trashed earlier and I apologize and I'm not

129in the mental capacity to be as articulate, I don't know if I can but I guess I am, I just feel like the direction I understand the thought process behind what the superintendent is trying to do, I get it. Is just think that if we're emphasizing collaboration a lot and that is something that is essential to the district, it would have been nicer had you had this conversation with us prior to, we figure out how we make things work and then you bring it into a workshop. But the fact that we're doing it now, is really for me, I don't know it's just disingenuous to me. The next thing I want today point out, while I know some committees are not mandated and some are. Whoever did the presentation, no disrespect but the facts was

130wrong, one minute it was okay, one minute it was not, and they put it out and whoever was talking behind the scenes to get somebody else in the committee or back, it should have been a conversation. A lost us are intentional in these committees, these we're doing this for free. We know what the commitment levels are. We agreed to the commitment levels so we're intentionally being here and the fact that nobody had a conversation with us, to say, hey this is with we're thinking, to me it's just like, disrespectful almost. And let's be clear, I know that this is because there are certain chairs that you all don't like that are causing issues. In my personal opinion if you have problem with one chair or two, isolate those people, we cannot be collateral damage, I'm

131out here being my black person, and I'm I come off assertive and that's because I love kids. I'm okay, most of chairs most of are in consensus that some of us have too many committee and we're willing to talk about that but that was not a little bit. Am I a little bit frustrating, I ain't mad but frustrating, because I know how much work. I put countless hours because I want to, because kids are my priority for me. And the staff. But to do to have this presentation and all that other stuff and I was the one that mentioned, if you have an issue with the committees get rid of the ones you want, but have a conversation though. And so that's my input for that. Wiier all adults, it does not have to be

132antagonistic. We can all have conversation, some of us MAY not be receptive as others, but the point is, we care about kids. I wish that it 'cause not have to come to this and I highway patrol the board members understand what it goes to being a committee member and chair and being dedicated. The people you see up here are the same people that come every single time and those are the ones that are committed. We are committed. So, thank you. thank you, I did cover most what I want today cover in our quarterly update. We are having two more meetings, we have five meetings a year and the next in MARCH and APRIL and participation is where it should be. I did want to educate those that don't know, I know some of these school

133board members are newer, the mac is a grass root effort by parents. The reason we're committee today is because a bunch of schools got together in an effort to voice concerns for the program that our children are in and why some of us are in private and in public, there was not a place for us to go. It wasn't that you esol committee was not welcoming to us. And when you go to those meetings for those who haven't, these chairs have a hard time covering all agenda and there was no opportunity for us as vested group to have a forum for us to discuss our needs and to really help move this program forward. I think that from the inception when we put our petition, we shared that we are concerned that teachers are not

134getting paid well and we're losing them left and right, I think we feel that in our program and outside of our program and we do feel that is a priority and should be a priority for the district for all teachers and we will do believe that there is an opportunity for to us work collaboratively with the district to make this program better. As a new chair, I can tell you that I didn't get much guidance of anything. I was told to watch the sunshine video which me and all of my committee did and that was it. We were not told who was in charge of minutes, how to take minutes how to run a meeting, all of that stuff, we figured out ourselves and we built our own website and our committee is comprised professionals,

135lawyers, Ph.Ds, executives that are giving their time to the district at no cost and I think time is the most expensive commodity, you cannot get that back. We're very happy to add the badge to the website since people are looking for the program, you should highlight that you have the program. But you still don't do that for areas that have a sd or other certain programs where families are looking for schools to have that. You guys did not move forward with the motion for us to collect the data of the choice applicant if duel language was an option, you should, we are ourselves emailed applicants that applied to our schools and of the response 41 percent said that they are applying to the school in hopes of getting to the program. That should be an

136option how you guys going to know where you're going to put your money and effort and better if you're not letting, you know, the public tell you why they're actually choosing to go to these schools. I think that every one ha volunteers their time is doing so because they care about public education, they care about children but they also have a vested interest in a specific program or passionate about something that they're wanting to be part of. In terms of, guidance on what is required from us, it would be nice if the district would put something together in terms of like, what a chair responsibility is versus the because my liason are new, and although this are great, we've had wonder ful, there is no documentation that I've been able to find online or handed

137to us. So if you have expectations of what we should be doing, those expectations have been shared because you cannot deliver on things you do not know. thank you so much. Next is gifted advisory. good morning, I just have three quick points. Again I just want to reiterate ex cel learners, I want to ensure that that is something that is provided to the students next year that have already mastered pm1 and received a 5, again they have mastered a grade level content so I want to bring that back up because it's still a continuous conversation at gifted advisory. Secondly, something that came up with some parents was I ready which is something that is district wide in year. There were concerns that a lot of students finished the lessons that they provided and they no

138longer have a pathway or additional lessons to continue so they kind of just sit in the class bored or with a hand out that is not necessarily, their learning is an additional workshop. Lastly, regarding the commit eyes for I think it would be beneficial district websites. Where we can upload the agenda so if there is any question it's already available so thank you. Thank you very much, human committee. is this the time that we're suppose to be discussing our issue with the 1070 workshop that is coming up. you can use this time it's a quarterly meeting so things that were not covered in your report if that's how you want to use your time. I want to clarify, is there other time that they'll be able to participate. so we have the last 30 minutes

139will be to questions that you can ask and of course when we get to so 1070 we'll have public speaking time. We are meant to be the guideranses for the school board and meant to provide advise and information on more detailed levels on the district that school members access on their own. We don't expect the members to be experts and that's why the advisory exist. And that's a very important function. Our purpose is not to direct staff on to do anything other than requesting the information that we need. I think the school board needs to realize that we're a service and not looked at a adversary, you should not as I said subject matter experts. And there are only 9 of you total for a district of hundreds of people. I would like to circle

140back what needs to happen but we need to have a pattern interrupt of how things have been progressing because as I know this phrase has been used before, we're focusing on adults problem and not student problems and I'm not attributing this to a particular party I think there is been a build up relationship issues over the years. And I really want to see all of us succeed and not to be like kumbayah kind of moment but we need to figure out something and coming to the advisers and saying, we're going to cancel a bunch of you is not the appropriate way to do it nor is any other favor that MAY be coming from the volunteer side that might be less than appropriate. And I would just like to conclude my remarks on this by

141letting the board know and you heard it from a few other people already that some of the data is inaccurate so please remember that when you're making your decisions, I know that a number of attendance details for the chairs is inaccurate. So I did not have the time to check my own but I know it's not correct and even the percentages were not calculated correctly and also remember that we are off during summer so we should not be calculating averages on a 12-month year. thank you. thank you, ese advisory council. I think you asked the question how can we collectively be more affective. I have suggestions, I bring them not just from me this is not just me speaking when I speak, I speak on behalf of stakeholders, you have 40,000 students are IEPs and

142I04, it's apparent community that is not easily able to get to longer meetings or know how to engage and actually coming up on your to-do list, I do as you plans for webinar to show them how they don't have to come to the meeting but be a good warrior from the comfort their home and how to find agenda papers, godness there is difficult to find, I didn't know there was a revision to the second item, I was up to 2:00 am last night and seems like that one passed me by. But seems like empowering the parents to be able to give input like we do would be good. I would like to recognize that when we sit here and we hear comments about with the same old faces and you need to get out with

143real parents. All about improvements, one of the things that we discussed at our last ese meeting, is clear, there is a kind of layer that is not clearly defined in broward schools. So you can take an issue to your teacher or principal, I encourage people go to their teacher and have a meeting. Beyond that, they don't know where to go. And beyond the regional superintendent when things really hit the fan, there is not a clear process for where to go beyond that. So now I have parents who are abusive process of being adjudicating by some mystery hidden non disclosed procedure by broward schools that some meeting was had and a parent was declared a bully just because he they filed a discrimination complaint on behalf of a students with disability. I'm appealing to all of

144you I'll speak to all of you what my case was about. We use microphones and put things out there and some of you go away and make follow-up something and you're told something. That something does not come back to us to say yeah, let me know, let me fwif you more perspective. I think there is a lot to say about the next four items so I'll try to save some of it for that. It came out of the ue even memethe superintenenntntabou fourouou prevusus,, thisisis not mentioned or any was going to be in the chopping block when I kablgted him with some surprise later this evening after find iting out. He can say, what then happened, but anyway, within back in the survivor list but I'm very concerned about both the lack of detail on

145proposal to realign or abolish advisories, I per port here not obscured membership in attendance records on the proposal it states, because of the structure of ese advisory and gifted that one of our membership is obscured. You're welcome to come through these years of records, about tadero who keeps meticulous records, everybody signs in, we show exactly who the vocal members are and present. It's offensive and to the straoem to say that we obscure or memberships and references to not understanding issues. I can assure you my comprehension issues of and members behind me who have come a long as well. Is spot on, we are the parents en counting these issues and we bring them to youer day. I think something else that is omitted that it would be good for you to have been brought by

146your staff is the fact that we actually have readvised our policies and by law in order to find betr way and reaching quorum. But we cannot reach quorum your staff has draft policy matrix and I'm dismayed that was not presented as part of the proposal. In terms of improvement customer service, focus please listen to the focus, it's been catastrophic by ese, thank you very much. thank you very much. Next is facilities task force. I would like to go over some of the stuff I was not able to go over in my earlier discussion. Work order and aging and open orders. So we got a chance to review the aging analysis of 2023 and 24. Noted that a 47.2 increase in work orders over a year old and a 29.6 percent increase in total work orders.

147Emphasize the need for accurate data and renew removal of duplicates. We discussed the impact of resource limitations on addressing work orders, we highlighted the importance of giving principal access to the work orders but not only the assistant principals whoever is going to take care of the work order. We raised questions on school enrollment or attendance, got a khabs -- chance to speak to one of the coordinator with helping out with maximo and they said they had a problem with customer service. So if they send out an order to a plumber and they found out that the job was not a plumber's job, they closed the report. They don't send it back. So that meanses that the maintenance person has to call again, and put in another report. And there should be a streamline where if

148the plumber says that they cannot do it, they can forward it to the next person or forward it back to customer service. Our action items we wanted to make sure that we have another meeting with manny for response regarding the work order agent analysis, request an updated report on reoccurring basis, request a break down of aging report by work order type. Confirm the status of giving the principals access to work order system and provide an et a on that. Analyze the correlation between open work orders and school enrollment or attendance, continue to effort to clean up the work order data and maxmo, maxmonth -- maximo, we need to make sure that they have everything that they need to be efficiently with maximo. Lighting protection systems. We discussed the concerns about the functionality of the lighting

149protection system at various schools. Issues with permits, nonworking horns installation problems. We understand that it's been going on since 2017. We emphasized the importance of maintaining a system for safety. The action items we provide, we wanted them to provide us with the s efshs details for light next protection systems and ensure the systems are operational by the end, it was suppose to be of FEBRUARY, explore the possibility of using the city operated systems for cost savings. But the only thing about that is if there is a, if there is not working, if the city's machine is not working, then the responsibility is back on B.C. Ps. Again, we talked about the h vac, I understand you changed out the system. You still have the filters. Making sure that those fimenters are out of the schools,

150put away, and not causing, you know, havoc or hazardous to what is going on with the schools. A little bit about what we're getting ready to talk about, it is very dis heartening to hear that a lot of you would like to get rid of the facilities task force or collaborate with another group or, you know, add it to another group. I think it's too big. I think there is way too much that we have to accomplish and the facilities task force and I think for whatever reason not liking a person or thinking you're silencing a person or people, that's the way you deal with things. And I think that we should definitely take a long hard look at that and understand that the facilities task force is very important to our community. They email

151us, they call us, they are steadily working to help us help them. So and help us help you as board members. So please reconsider that. thank you very much. Next is a technology advisory committee. mine is real simple, we have no technology going on in the district because nothing comes before tac, end of report, we have nothing. okay, so this is not really report it's a discussion. well it's a discussion. Okay. So, our purpose is not adhere to. So nobody comes to us when they're renewing contracts for technology, they're not coming to us for RFPs to at least review them so we can provide our input there are people with expertise in our committee. The other problem we have is board member appointments, not coming up or nobody appointing somebody. So that affects our quorum

152that we have. Committee is a majority of staff. So when I first joined the committee, the purpose of the committee was to get rid of the silo the each of the department how we can all work together in everything. That's just, that's just not happening. There is no representation, we're looking to change our policy to include whoever is needed at the committee so that we don't rely on one single person every single time. But we can't get it past if we don't have quorum. So that proofs difficult, trying to get answers sometimes is also difficult. Along with basic information, I mean, and as far as the records that somebody mentioned before, to come at 2:00 o'clock on a friday afternoon on a three-day weekend, I was not working on it. But I did spend six

153hours compiling information and resending it that liasons should have had and the information for liason to collect that information was put into not only at the request of the committee members that sat on policy 107 but also on general counsel's office but in essence the district was responsible for the information so we wanted ensure that that is related directly to our liasons. The problem we encountered there is no transition, there is no process for transition of information. So when our liason changes or retires or leaves the district or moves to another department, that information is not taken and then related to the next person. So the next person comes in and says I was never told that, I didn't realize I had to keep the information. So there has to be more of a structure

154place together with not only chairs but liason's totsing so everybody understand the function that's occur within each committee so there is a smooth transmission and we're not spending 6 hours for something we already handed to the liasons. And the other two was the attendance of the school board members because ten committees are comprised of ten school board members. There is a total of 108 seats that school board members fill. So my question is what the attendance rates of school board members that are affecting the quorum of each committee? I know as far as tac goes, I think we're missing five people out of nine. Thank you. thank you, I think you mean appointees. yes, appointees. yes, and it would be important for school board members to see if they haven't a painted someone to make

155sure that you have not done that. It does affect the qualmer. I'm not going to be able to stay for the whole discussion later because I have to go back to work. But I wanted to echo what the chair said, please locate your appointments to all committees especially green advisory and make those appointments if they're vacant. It says that the chair is suppose to work with the board to make recommendations so if you do not have recommendations, please reach out to us, we have people that would likely serve in those capacities. I want to echo something that has been said, this is my first time talking with you all. When we started as a committee, we received, we had a new department that was new to liasoning, but we were not trained but for this

156amazing person to my left, I would have received no training, no input on how to do anything. And it is really important if you want your advisory groups to be successful to help support them better. And that gets to, I understand the spirit of what you're all trying to do in consolidation, it's a lot of work and staff time. I disagree with how this has been provided to us as an advisory board members. Which didn't have time to discuss this it was put out after our previous meeting. Also I just want point out that the numbers, I was not asked all of our minutes which are available I'd be happy to share them. But I would really make a recommendation, let's be thoughtful about this. I don't think any of us are going to disagree

157and say it couldn't be done better. But you all have the power to create a advisory board or task force. Let us as advisory board members come back to you with a proposal, put a group together, each with appoint a person we can come back to you in 30 days, 60 days with a consolidation plan or multiple options of a consolidation plan. We're going to completely eliminate the green advisory board, you all made a resolution to become net zero. I'm going to tell you becoming net zero right now is impossible, there is not a agency that does not exist. That means you need subject matter experts advising and taking you to the next mrefl and that only happens in committees of subject matters experts. It does not mean that green advisory does not fall under

158another committee maybe we can come up with another structure but it's, it's my this is me speaking as a chair who has been through this. We have amazing people who care a lot. They want to give back, it is just a frustration of like you've heard over and heard sometimes learning the process, I'll be honest it took me six to eight months to figure out how to get a motion to you all. Our bylaws took seven months after we passed them to get passed by the board. So technically we had to operate without bylaw. Why do they have to go for ratification just to get standard? That's a great question, we can raok at policies that you have put on us that can help alleviate. And I know I'll be willing and I'm sure a

159lot of people at the table. I thank you for your time today and really appreciate that. thank you very much. Next is audit committee. DR. Nat' lynch-walsh, chair of the audit committee. The awed -- audit committee has been frustrated this year. We've made recommendation to see not water down the chief, I think it was the director of financial accounting and reporting. We provided rational, and the job description removed the cp a requirements have been removed from things. There are probably more degree to accountant in your committee than any department in this district. There are CPAs on the audit committee and CPAs that used to work on the district and one that used the directer of financial reporter and at another time the director of budget. And yet I heard a comment that the accountants don't

160understand governmental accounting. I'll admit that when I was getting my accounting degree we didn't take governmental accounting seriously, nobody was aspiring to public. And I kind of regret not taking accounting. But I've had to get up to speed. We talked about the laptop and the reason was to address committee motions skh sx that was one of the few things that was not talked about because we don't know what to do next as far as reporting back to the committee on whether they'll be getting those device that's we unanimously passed a motion about. One of the former board members used had said to me, that the reason that my arguments were so compelling is that they were based on facts. And that can make it not so popular around you, because I don't lead with a

161motion. It was my motions that got me here because I was a real parent with real children and I was looking to see what this motion would do to my children and I'm the eldest child and with an over developed sense of responsibilities for others I think. And the fund balance is a fact, it's a board policy and this is not being followed. One of the provisions said the superintendent shall provide the school board with interim financial statement that's include the percentage of the general fund ending balance not classified as non spendable as it relates to the spend revenue as required by rule 6-a a florida administrative code. There is another provision and I don't know how you can tell this because your interim financial statements do not look like they used to a few

162months ago. If at any time the portion of the ending balance not classified as restricted or non spendable is expect today fall below 3 percent during the current fiscal year and notice I said the word projected. The state is also on board with this whole projected idea because that's in state law too. That is based on state law, yes do not kaz a chair come and cry I come and quote you state law policy and because there is a state law that says you're suppose to be following those. The audit committee, accountants by nature tend to be less emotional is expecting this to be followed. And it's very frustrating to ask questions ask people to come to meetings which they are required to do by policy and we're looking at an empty room because nobody

163wants to be held accountable. So I'm reiterating this and MADAM Chair, I'm going to be I guess requesting a meeting to make sure that you are clear because to somebody's point, the idea behind these advisories is you cannot possibly be expected to be subject matter experts in all of these areas, that's why you have something like an audit committee. I would like to think that I was put on there because I have a accounting background when I was put there by MS. Raoubeter, not because she likes me, I think we like each other but because I was qualified to be there. And this is my second year in as chair. So please, it's disrespectful for all professionals on the audit committee to have their input dismissed and marginized by those that don't know. Ananlllle e

164babackat tt t late thank you,acac. continuing on. [Laughter] and j uflt because we're adding context today and some of you MAY want to write this down, personal type, intj which is not the cheer leader personality type, usually guys are this personity type. Not a guy. I think the institution of learning that don't conform to stereotype, every now and then, you get a unicorn and some women don't care if you like them or not. However I'm protective of others. The top of my list, esol leadership council as a seat on dac, if you get rid of it, the question becomes what do we do with that seat? Facts, the meta consent decree is a fact and it's a lawsuit and it says among other things, parental involvement and participation in lep students education and academic achievement

165shall be promoted among other ways by establishing parent leadership council at school or district level. How the heck do you do that when it becomes one built at an academic committee? Did anybody research this? They took bullets and cobble together commentary on policy but skipped overall the shells and meta consent decree hang how does that come to the board? And yes, I get to be annoyed because these are some of our most fragile students that you go optional to. It's not optional, it's the law. You know where I found a meta consent a quick google and it pops up on the education website. It was the first search term. You also have a board policy, that mentioned the meta consent decree more than once. How does that get missed? They're not optional. You cannot make

166them a bullet in some combined committee, sorry but you can't. Dac, has facilities represents on it, I did -- reps on it. I did some handouts, one of them is, fact checks and myth bust the assertion that oh ftf will still be do it as a committee infrastructure committee. Wrong. In red, I put xs for the visual learnings, like what they're removing from one built and make recommendations of the school board of school board county. The facilities task shall provide task force committee that's the thing that governs how you govern how big rooms are or things like that. How disingenuous by cutting off any contact with the board and removing the actual purpose. Because what is left? I don't know you just sit around and talk about stuff, I guess. And lastly, and this is

167more general, almost a year ago, I had a meeting with DR. Wanza and I think at the time DR. Wanza and DR. Philips were actually sincere in what they were going to do next, at first DR. Philips left and then we had the great transition where we got the rid of the chief staff position and transitioned to the ironically position communications chief and legislative affairs which is also ironic when you consider the meta decree not being read. These are the following things, microsoft planner, creating templates and we also noted the developed win put from the end user, agenda back up, getting that on time, on boarding, there is no internal controls over public records manual that flows from 1070. Staff to work on a uniform set of tools, email addresses, outward facing websites, library of

168documents, none of that has happened and it's a year later. So if you're going to do, you do not victim blame which to me this is what this is about it's very doge like, and not MS. Fam not the way you're thinking, it's dis ingenuous and did thes been disrespectful and found wanting by everybody, there is inaccuratecies galore. thank you, and go ahead. Then you'll be last. thank you, that really makes a difference, I appreciate that. Well, I I think we've all had a reaction to the powerpoint that was put on DECEMBER 19th, should have been put out on DECEMBER 19th to us when we had the meetings in the fall talking about the reports and all of those things, as advisories chairs that we were doing. So I'm going to welcome this opportunity to

169share with you what our task force does. I'm not sure, I know you know we do parent universities, but, I would just like to go back to why we were formed. We were formed when the district realized they needed a commitment because we are public schools with we want our community to come to our schools so we want our parents to feel welcomed and involved and research shows that students are more successful with parent community involvement. So we can a comprehensive review at the time and we came out with all kinds of recommendations. I'm going to tell you a view because they seem to common sense that you'll think they were always part. This is a really simple one, how do you want the district to communicate with you? At the time, they might be

170doing a robo call for everything but some parents MAY prefer to have a text, some email, some parents MAY prefer to have a phone call from the teacher. Whatever, all of that was incorporated to give parents options. It just seems to simple, you wonder why it was not always there. But where do we get that from? We got that from the community and we got it by asking the community and listening to the community. I believe that a public education is a successful, I taught in public schools and sent my children dm public schools and my grandson is public school. I cannot thank jackie linenough because I know how tough that is when I work with my son. What are in some other things we did? We developed way to see listen to people. We

171have discussion it was the first time that they had the opportunity to be in the same room and collaborate, and that's why we continue to exist. You probably don't know that we're doing this, we have a secondary forum, we bring people together we let them work with each other and we build community and building community is incredibly important. So others I listen to the reports today, I was so impressed and everybody was doing something different. And if takes ten advisories to do that, great, if it takes ten, great, if takes ten, hey listen wouldn't it be great if you had that many people involved sending their kids to their schools. What is another thing that we did that we're proud. Our empowering parent conference, I know our empowering monica is here she was instrumental in

172helping us achieve conference a in four languages. Why did we come wup that idea? One of the things that we learned is that they wished that they could all be could be there. And we have most of those we have arrangement people. Not necessarily duplications. And phone out reach and listening to people and bringing them back. When I saw this, I was absolutely shocked. And human relations and what nancy does. That anybody would want to get on every topic and there was not time. Thank you so much. I want to thank db'. -- debbie. we'll finish up with esol leadership. Thank you so much. DR. Lynch-walsh. For that, I want to give you thanks. MS. Fam. thank you MADAM Chair. I want to thank everybody for coming today. I really appreciate you taking the time

173to be here. What you said is very enlightening. I hear you, and I want you to know that I support you. You, from what I'm hearing, you feel under valued and appreciated and I know your volunteers, you don't get paid for this and it takes a lot of time and energy and commitment. Some of you have been chairs for years, I know nicc, you have, you've been on committees for a while. So I'm glad that we have some of these people that have this experience and are leading. So I just wanted to make sure that you know that and some of the things that I mate notes on, the esol is committee is necessary, we definitely need it and in my opinion, you should be separate and on your own, if you want to partner

174with other people to get assistance on things but I think what you do is so important that you need to push through. Especially in florida, we have such a diverse community for sure. I was really glad that, you brought forth the peater patterns in reference. I think that's relevant and how that got overlooked I don't know. But that should be a priority. In addition, the ese cameras are super important. I think we shouldn't hesitate to institute this program. I just want to know the parents have clearly indicated that they want cameras to be an ese classrooms with cameras. So the question is, what is a delay? Is it a financial delay because we wait before we were a pilot program. Why have we not reached out to the state of florida and tried to partner

175with them or we can get these cameras or we can engage in some kind of payment plan where we pay them just as long as we have these cameras set up for the 2025-2026 year. I think we can work somebody out. If there is something other than finances, what is the delay to get this implemented if it's not financial? DR. Hepburn? MR. Sullivan. sure, so there is a variety of reasons why the policy was delayed in rule making. At this point, the school year, we're close to the end of the school year and we're wait to go see what happens in tallahassee however they're committed to ensure that the board is presented with an option to vote on this policy in time for the upcoming school year. point of clarification. What do you mean we're

176wait to go see what happens in tallahassee? Is it a financial? it is a financial and we have incurred the cost but we're asking tallahassee to fund it. Tallahassee is look to go expand that to all 67 districts. A policy that the board MAY have to reconsider because they started their 60-day session today considering where we're at at the point of the school year anyway. So you're not looking at a lot of time of the cameras being in place. So we thought it was prudent to ensure that the policy was going to be the policy that would have to be into affect this upcoming school year. But again the superintendent is committed and the board will have an opportunity to vote on, the policy in place. if I can just jump in, I believe when

177we did it under rule making, that the consensus of the board was bring the policy to us regardless, because there MAY be not be a bill so, so the superintendent I -- . if I can correct that the will the board was to give the superintendent the flexibility to decide when to bring it back. through the chair. I would like to ask the superintendent has anyone explored the option with tallahassee that if we go forward and buy this equipment in the event that they do approve it, which that we will be reimbursed so we don't have our hands tied and we can get this in place for the following of 2026? DR. Hepburn? 25, I'm sorry. so there is a financial burden on the district to get those cameras. My understanding is we already have

178the equipment so it's not so much of the equipment but what we would scale out but we would seek assistance from tallahassee is to maintain the footage is a cost to us that we incur annually but again it was more about ensuring that the legislation that MAY inform the policy was up-to-date so we wouldn't have to come back with the board with a different proposal since we're so close to the session being over, because today's one of 60 days, if we don't bring it in APRIL, we MAY bring it in MAY. And again regardless, it will be in place before this upcoming school year. I hope you do choose a path where we can go now to tallahassee and like I suggested before, even for storage for the equipment whatever, to allow us to proceed

179and our hands are not tied and they would reimburse us, I don't think that is a negotiation that would be too difficult if they're going to pay for it. So I hope we can approach that so we can ahead of the curve with everybody else and get this set up for our ese students right away, thank you. Let's see. All right. To this gentleman over here, for the green advisory, thank you so much for your input and advising us that you did not receive any assistance in coordinating your committee and I think somebody else said they had the same experience too. That's our fault. And I want to apologize for that, we dropped the ball on that a apparently, because we should absolutely be hearing you. At the next school board hearing I'm going to

180make a motion to for the superintendent to instruct the staff to put together and assemble a manual how to conduct a meeting, how to organize a meter and voting and quorum requirement and to include training, training links specific reference materials and ask for possibly three mentors for each chair in which a committee member, chair and their committee members can observe and consult so I'll be doing that. Thank you for bringing that to mia tension. My attention. MS. Fam, can wewe nsnsensus dadato k k the superintendent to put that together. absolutely, I love a consensus. is there anyone that is not in agreement that there would be a manual for committee that there will be a procedure manual that goes along. Is there any school board members? That disagree with that? We're just taking a consensus.

181DR. Zeman. the only caveat would it make sense to come out after the policy is done. yeah, yes, once we. thank you. community members would like to comment on the motion. thank you, MADAM Chair, I just want to be sure that we're clear and we know what we're asking for, because the issue that a lot of committees have had, D.A. C including where our poorly a son could not get a meeting started for 20 minutes is the lack of training manual that flow from policy 1070. So we have been living that and even the new ones are living what we live every day and it's only because we've been doing this that we have a clue, we need to call this person and can you call this person. The thing is that a lot of

182what is being touted of lack of quorum and lack of that it stem frz a lack of procedure manual where you have policy and then you have proceed eyeser of how they go to implement policy. We don't have that, now we don't have that. And yes, it's what are we in MARCH? So at this point, we'll limp to the end. On behalf of the liasons, because none of my issues are with liasons or for audit and I'm sitting next to my liason, but they have also been frustrated because they don't v the liason training did not seem address record retention because the idea that you can't find bylaws when they're sitting on a website is again, lack of procedure manual. So maybe even before the procedure manual and this was one of the reasons that

183I did this handout, with what we discussed a year ago, and I'm going to form a question because I believe we get to ask the superintendent a couple of questions? eventually, we're getting there. okay, so let me go craft my question. okay, and I would ask the superintendent, is it possible in the process of making this manual that that's a collaborative thing? I think the committees would know what they need? Like what their procedure is that staff MAY not know so I think making a procedure manual to be a collaborative effort with the committees so there MAY be pieces that they need. So I ask that as you get move forward in moving that that you work with the committee chairs to get that done. noted. jackie. yeah, sorry actually I was going to say,

184because we have seen a dangerous level of non understanding of advisories how policy applies to us, why policy is as is. If that annual is going to be another staff and production is not going to work. I had even had to call in and say I would like to file a ada complaint just to get microphones because I was told they would not be provided. And I have just provided a video of staff and it's mittsing the last hour. It's important for staff to know what their duties are and it's difficult for us to say what their jobs are, we don't employ them you do. and it's important to work together to make sure that it's a working procedure manual. Mary? yes, thanks. I don't know if this is with all advisories, I kind of

185think it is, we're referencing meetings that we had in the fall where we were discussing forms in the report for the and forms for this and that but I've lost support. We have a wonderful liason, and with that, I find and I don't know how many chairs are finding this, that I'm doing a lot more of the coordination work to make things happen. And I would just tell you this is becoming more and more and more and one last, one other thing, as long as I have this, when you did how many meetings and how many reports we're doing to the board when I did not see in there is how we're attending quarterly meetings which ads up to a lot of communication. And I plowed applaud you for having these quarter meetings. : thank

186you, dominique. so I think that in addition to the procedure annual and enable we sort of have one for, for the district and area advisory counsel. It's extensive but the problem is even in reading that, most people don't understand it and they need training on the practice application of how to run a meeting how to be an advisory chair. If the goal is to have people who are educated in addition to being passionate to run affective meetings and to be able to come here and have, a productive dialogue, then there needs to be live training and I know north area advisory we hosted training in the past for our staff chairs. We had one earlier this year that was offered in-person and online. Last year we had an in-person training and we followed up with

187four subsequent trainings that broke down roberts rule's that broke down motions how we engage parents and the community. We also had budget training for our staff chair so they could be well a equipped and be able to advocate at their school levels in addition to the school level. I think that we are more powerful, we can't do it all, and we cannot do it everywhere but we've got staff chairs at every single school. It's great that we have all of these people here but how many of them are going to sac meetings and are we encouraging that? They have to be trained and equipped to be able to do that work in-person and hopefully with some funding. thank you for that suggestion. I was just thinking because jackie had mentioned that she is doing a

188webinar, so I know you said in-person but maybe there MAY be collaboratively people who are, questions you know you would have maybe it would make sense to do a webinar besides in-person training, you can have for new chairs as they come on, so I think that maybe we can do that in addition to the procedure manual. Yes, ma'am? so as a new chair, yes it would be nice to have like a welcome kit, you know, I've had to build my own website, I'm storing my own things and I don't think it's fair to ask parent volunteers to have those type of skill sets. But even just like basics, like what meetings we need to be at? What should be prepared for those meetings? What you know, when you are looking for updates, what are the

189core things that the school board and superintendent are looking for updates in the world we live in, we're winging it and I think structure would definitely help and keep us to be more efficient group. I also just want to call out every one in the yellow behind me has come to support keeping advisories together especially multi lingual advisory and I know that some of them have to go work and have been past lunch we're way past 12:30 and I wanted to acknowledge them make sure that you saw them and know that they're here in support to keeping our advisories as is especially multi lingual advisory. And then I was just kind of hoping as well when you guys are saying that you want communication from us, when I email school board members of nine, three

190responded. Of the three that responded was because I send up a follow-up response as well so. When you are saying that you want us to submit this summaries and this information, I don't know if anyone is reading it. so you need to also figure out a process for us to send stuff where you know it's us. I understand that I worked in corporate america, I had a large team, you get inundated in emails and it's hard to did decipher which is -- if cynthia is sending an email for all parents. There is a way that you flag and prioritize our emails where you guys are getting them and receiving them. So I think that's another process that needs to be considered in this rules and responsibilities on how that should be committed to ensure that

191you guys are getting the information. thank you and we'll finish up with linda. dac has a manual, we did one about 20 years ago, we started one and we have maintained it. We do need to brush it off but every time somebody mentioned 1070 we put it on hold because we don't know what the policies are going to be. It has not been stable in ten years. We tried to get that past, we tried to move on but whatever, always a problem but we do have annuals motions on robert rules, we have on a number of things. We do provide, we would suppose to have a website by DECEMBER, so items like that, you know, are on our websites but the problem with our websites, is the security certificate has expired. So nobody can really

192get access to it unless they're willing to take that advantage and hit advance. that's been part of the problem. But these are things that we want to see on our website so everybody has access to them. Because the information is there. great, thank you for that and maybe you can share that, it's a good place to start if they already have a procedure manual so we don't start from the end. Before we move to public comment, the superintendent would like to have a few words. yes, thank you, MADAM Chair. So I just want to acknowledge the great feedback we've been receiving from the committee chairs. It's been valuable, it's been a gift to identify certain areas for improvement and especially in light of misperceptions or perceptions whatever the case MAY be about how our advisories

193and committees provide value to the school board and to the school district. But with that said, I want to take a different approach based on what we're hearing today. And especially alec you're going to help me pronounce your last name. Bagendove, especially from -- close. I've been practicing for the past ten minutes to be honest, stl bobendof, thick tongue. And also, short conversation with MS. Verdict too, the concept around the task force, definitely in line to implement something like that where we kind of put this in the realm of working with our committees in the task force and myself with some of my people to come to a better resolution of how we move forward as a district together as you know, right now, we're in the concept around innovation, and moving our district forward

194for the betterment of everybody as well as the staff and community that's are impact. So at this time I'm going to turn it over to MR. Sullivan so we can get more detail. like the superintendent said we're going to have a task force and prepare the item and upload it hopefully by tomorrow for a board consideration the next upcoming school board meeting. The membership of the task force is each board member gets an appointee, the superintendent will get two, they will have 90 days to come up with a report and board action after those 90 days, which should align to work chart and new school board. We're going to present that item for board so they can approve that task force. So with that, being said unless there is objection from the school board we

195will be removing the next workshop item there will be no need for it anymore. I thought we were having a conversation with the people in the room and I understand you just said task force but then you said the next thing that made me swallow pretty badly which was it's gbing to be ready for the next meeting. I think that's a bit, you know, actually clarification. sure the only presenting next meeting is the formation of the task force. can you clarify. the task force is going to look at in our advisories and committees to see if we are structure appropriately and make recommendations, I'm sorry if I missed that part. So we're going to start the superintendent is walking away from the his recommendation and task force is going to come up with the recommendation

196if they need the feel to recommendation and based on that they will present to the board and the board will reaccount, I missed the key function so to make sure that we're aligned to best practices but the only thing that the board will be voting on next week is the formation. okay and that will explain the parameters and how long that will take? we're hoping for 90 days, that way the board can reaccount before this coming school board. I'll be lying if I said I'm still uneasy about this. I'm just trying to share with which way we're going on this. And I know we were very patiently listening to everybody and taking notes, and I think that's the right asked is to have a task forced to look at it absolutely, and then you clarify

197the second part and made me feel a little bit better. But I still have a feeling, like this is a little bit too rushed. That's just me. I'll hear from my colleagues. DR. Zeman. This is just board discussion, right now. but. I think that might be useful, chair to have some board discussion. We have heard not just what you said today but the emails that came in. Putting together a task force which is by definition a short-term group, that's exactly an appropriate name I hope it does not confuse people. I look forward to nominating somebody on that group MR. Superintendent and in terms of gathering, school board input, I don't know if it would be useful for us. We all came here to get the ideas. We have listened a lot. We read a lot

198and that's wonderful. Just in terms of the path forward, it MAY be useful bft task force is put together. But in the event that the item has been pulled, you know, in if I understand correctly this item was going to be pulled, MR. Superintendent? It might be valuable to you and the task members to highlights of what we think about the path forward? About things that are working well and things working better. Maybe some principals and also chair, it has the need for two questions from advisory groups. I think if the school board gave our principals of the path forward, to the superintendent and then we nominate somebody to that task force, we'll get it back and again, just in terms of timing, whatever number you want to pick you want to to put. So

199it can come back to the workshop or school board meeting to vote so it's in place next year. We spent a lot of time and energy it would be nice to finish this item and create the kind of structure that works great for broward county schools. Thank you, chair. MS. Thompson. so I think we're kind of missing the point and one of the reasons I want today have this conversation at a workshop is to I can hear from my colleagues about how they envision advisory boards. And I understand the superintendent proposed something, I always view that as a start off for our conversation. we're going to get to public comment, we have gotten that far yet. The item -- anyway, I just want to address one thing. I don't agree that the morning time was

200wasted. I mean, we had committee report s and we had our quarterly report and we got a lot of really good information and appreciate so much the time that we've had today to hear the concerns and stuff. I understand the frustration about the item but remember the policy didn't pull the policy item, he pulled the item for hill to present to us. So, I understand that frustration, I want to be clear that I don't think any of us feel that we wasted the morning. I do. MS. Leonardidi thank you, ntnt se e claricication. Is there anything preventing us from giving our comments on policy 1070 right now? no. DR. Hepburn? MS. Batista? we're still going to -- that's not the item. He's pulling it, okay. So, are you -- were you still planning on discussing

201-- I guess we need to know that answer, I think we were still planning on discussing 1070. so, can I just -- this is my understanding of what's happening and I asked that question because I thought it was straightforward, apparently it's not. The policy was routinely brought up today in this discussion, the superintendent heard the feedback, he's reacting to the feedback in real-time proposing something else. It was my understanding that there would be board discussion on this quarterly discussion school board and advisory group discussion which included much of the comments on policy 1070. It is also my understanding that the advisories would have an opportunity to ask the superintendent some questions so I'm not understanding what the issue is with pulling the next item which is proposing something that is now irrelevant because the superintendent

202is trying to operate in a solutions based way by taking in the feedback which we've been getting for two weeks now I think and proposing a solution that I've heard from multiple people in this room that would be amenable to them, so I'm not sure what the issue is here. DR. Hepburn? so, just to clarify, the confusion, the item number 4 is being pulled. We're still in item number 3. So, and in that regard, the board and the advisory chairs can still provide -- can city discuss. and just to clarify, we have not taken public comment on this item either, correct ?Frjts not for item number 4. on item number 3. correct. so, there is still an opportunity for the public to comment, there is still an opportunity for board member tos comment, there is

203still an opportunity for board members to ask questions, correct? correct, unless MS. Batista says otherwise. if I MAY, I don't believe -- if we're going with the superintendent's amendment recommendation, there's really no need for the two questions for the chairs because their questions would be about an item that is being withdrawn, so it's a mute point. MS. Bulman? that's controlling the narrative, there's a bridge in brooklyn if you can't see it. thanks, chair. First of all, I had not spoken earlier because I was leaving to speak on the main item so I wasn't being repetitive. I really appreciate everybody's input, everybody coming here today, all of the time and energy that you all spend, obviously the passion that you bring to this is very evident and having been a volunteer on many occasions myself, I

204really do appreciate that, I know it's a thankless job, many times it's frustrating when you don't feel heard, so I hope that you feel today that this was somewhat productive and know that we're listening. I am reading the e-mails, I MAY not be responding but reading all the e-mails and definitely taking all that into consideration sp all the input that has been a given, the time you have taken to do that, so thank you very much. I don't -- in terms of pulling this item, I don't know if we're speaking on that, I think we're reaching -- by doing that, we're maybe reaching what is the foregone conclusion based on everybody's input that we need to have the community's input and much more of a discussion with all of our stakeholders in order to come

205up with a better picture of what we need to do moving forward. I absolutely think that we need that collaboration and so I support that. And, yes, we can make some improvements, I'm listening to what you guys are saying, so I think that will be first and forefront in our minds as we're going forward to make sure we're having the support and maybe there's some places that we can merge fwraoups or do things, but we need to know really what's happening at a basic level so that we can make those discussions in an informed manner, so I support pulling and then coming back with community input, so that we have a better basis for making decisions moving forward. thank you, MRS. Fam? thank you, MADAM Chair. I also believe we need to get community input.

206I think we need to have a conversation with these community members and chairs and they should be given the opportunity to speak and to engage in question and answers before we come to any kind of vote or decision. And I just feel like what we said all morning, that you've been left out, you would have been left behind and I'm going to make sure you contribute to this process because you're part of this process and for someone to come in and oversee your process, I think that's -- it can be a little invasive so I'm going to make sure you're part of the procedures and everybody understands the boundaries and limitations so we -- you don't feel inhibited that you can't conduct business like you normally would, so thank you. thank you. So, I appreciate,

207again, all of you coming today. I thought we had a very good discussion, I appreciate a lot of the suggestions on moving forward and also some of the concerns and barriers you've had, so hopefully we will be able to remove some of them. It seemed to me as I was hearing a lot of you speaking, you wanted this item to be pulled so it sounds like that's going to be happening now and I like the idea of the task force where it is allowing you to have people come together and give recommendations. I have said this to a lot of people and I echo what MS. Thompson said was the only way we can discuss this as a board is in this setting, it's ugly, it's frustrating but the only way the superintendent can share

208what his thoughts are with us collectively is in a workshop, so that's what we were doing here today. We didn't ask for this item, so I just want to be very clear. We did not ask the board -- the board did not say, superintendent, we want to see you shrink the the committee, so I think it's important you guys know that. Nothing wrong with him bringing us the the recommendation. It has been something that has been said as some of you said by committee members theses els -- themselves and the superintendent in conversations, but this is the only way we could discuss whether we agree, we disagree, so I wanted to be clear that this wasn't something that the board asked to come but it was important to come this way so that we could

209give our feedback. There are some of those committees that were just recently formed as was mentioned and I was disappointed not to see them on the list especially the green committee since I pushed for that one and we dust f just did a resolution and also the multilingual advisory committee which I think can fall tuned academic, combining them is not necessarily a bad idea but would love to see the input from the different communities and committees, so when he brings the item back tows, there has been that input. You have to remember we can't talk about it in any other way except for this, so it is ugly and frustrating and a lot of extra time but it's important and so we need to hear what his thoughts are, what his thoughts are behind it

210just as you do but we have to do that first before -- what if all of us said, no, we hate this idea and then we're going to mover forward. Then all of the time for you to give feedback wouldn't have really mattered, I don't want to say matter but it wouldn't have been necessary because we already agreed, so I know the process seems unfortunate and frustrating but that's how government works. You have a big company and a ceo decides that they want to reduce the company, they call and the board have a discussion and they bring in the worker bees on how that's going to happen so I look at it that way, so I feel bad that you felt disregarded and frustrated and felt as if we didn't value you but I want

211to be clear the way I looked at how this came was it's just how government works. And so we're very interested in what you have to say and we are going to go to public comments in ja us minute. I just wanted to be clear because I heard a lot of you saying how frustrated you were that we asked for this and I just wanted to be clear, it was not necessarily a board initiated, it was through the superintendent and because it was something he felt we needed to discuss, so I appreciate him bringing it forward and all of the discussion and we are going to now -- MADAM Chair? we need to take a two minute recess. MADAM Chair, I didn't get to comment. you didn't raise your hand, alright, after your comments, we'll

212recess. chair, imd like to comment too, please. I can go ahead. go ahead. okay. So, I know that many the regular school board meeting DECEMBER 17th, we approved a recommended action to direct the superintendent of schools to initiate rule making for revisions to policy 1070 and their membership and all policies that create any and all committees currently in existence, and so while I'm going to respect the superintendent's decision regarding a task force and bringing this item back, I believe I came prepared as many board members to discuss the item and I believe this was a majority vote of the board to bring this back for rule making and that's what I assume that we were doing. So, there appears to be a change, so I have a couple of questions. When will this come back

213after the task force is created and input is gathered? DR. Hepburn? MR. Sullivan? I'm going to amend my original 90 days because I don't believe -- if we did the 90 days, it would close to the start of next school year, if the hips are implemented, I think it's going to be a 60 day task force. john, is 60 days the minimum number of days we can move ahead because I believe we were trying to implement these changes in the upcoming school year and many board members came prepared to provide their input to the revisions of this policy that would go forward many the upcoming school year. We're inches close to the end of the school year which would make it difficult to implement any changes and this will push forward a year and a

214half down the road, so while I respect the superintendent's suggestion, I'm also concerned about time constraints and like I said, many of us came very prepared to discuss and provide our input and this is being postponed. So, swron, is there any way that time can be even less than the 60 days? I think you would need the 60 days just to the complexity scheduling of the meetings, I'm sure the board members, if they were to vote on this item, their appointees would have some scheduling challenges as well, so I would be concerned if it was less than the 60 days. 90 is too long, we wouldn't make the school year, but with the 60 days, we're in MARCH now, so that would be -- we can do rule making in MAY for a vote in

215JUNE. okay, so if there is a vote in JUNE, part of these items are suggesting not only consolidating committees but also they're parts of the suggestion we brought forward many the prior board meeting in DECEMBER to have certain limits on the time leadership can serve and so on and so forth. That it would be very difficult to transition into those changes when this occurs in JUNE when usually the rotation of leadership for chairs and vice chairs is in JUNE, that's when they're -- so I'm just concerned about the things we are proposing, pushing this further down the road is going to put us a year beyond. DR. Hepburn? I was going to mention, I think this is going to coincide with the JUNE vote for the org chart, so it's good timing to bring that

216to the board at that time for a vote. Probably on the same agenda if we -- we can make it on the same, so we'll make sure the task force completes its work for the MAY workshop on the org chart and then it will correspond with the JUNE board vote ton org chart which would include any change to the committee structure. in JUNE. okay. so, the task force would be -- their charge would be to review the committee structure to ensure it aligns with best practices and the goal of the school board, each again board member would get an appointee, so we imagine those appointees will honor the wishes and respects of the board member that appointed them and also review policy 1070 for any changes. okay, so I just finalize my comments, I will

217respect the superintendent's recommendation with concerns because we had initiated -- we had approved the initiation of a rule making process for policy and it came before us today as a part of that process that was approved prior in DECEMBER. We are postponing it, adding another component to it and I will respect that but there are some unanswered concerns that I have. Thank you, john. okay, we're going to go to public comment. the board discussion can finish after public comment, they've been waiting a while. First up is felice perada. Okay. Piere grant. my apoll jis, the public comment, so a couple of chairs mentioned they have elections coming up next month so I know you're talking about the timeframe but there's elections around the corner. The other thing is I would have liked to hear the

218concerns from the board members about the two year limit or whatever because there's a learning curve and you want to limit the four years to two and then it's the three vice chair, chair and corresponding secretary and so there's no succession plan and there is a learning curve and I heard a couple of chairs talking about training. There's a lot going on and I think that if you just leave the 1070 the way it is, I understand you all have concerns but you all have four year limits and don't try to say that there's no comparison or whatever because at the end of the day, the people who are in these advisory roles are the ones that elected you to be here to be a -- to serve the people. While I appreciate the superintendent

219stringing to be solution-oriented, I would have liked to hear what the board members have to say in terms of how they feel about 1070 and why they feel these changes need to be made. But moving forward, it's important you're making a task force, I'm not sure who's going to be on it and I'm not volunteering to be on it, make sure you do have input from chairs and the committee members. Thank you. thank you. Next is jackie lesko. thank you, there are different items and which bit fits into the item, but I did sign up to speak to this. I'm so sorry, I'm still a little confused about the task force. I am all on board with the idea of a task force. I advocated for that because I think a step back was needed.

220I'm just unclear, so this could be 9 people of any -- there are not 9 people draw framing the advisory community necessarily. it would be 11, 9 board members, one from each board members and two superintendents, so it would be an 11 member task force. okay. Alright, so I'm going to return to -- I'm still a little confused but let's see. I do -- did just want to go back to what I was prepared to talk about, policy 1070, to go into this task force and what's going to be proposed and whatever that looks like, understanding what we do and why policy 1070 went through an 18 month review process two years ago or was finalized two years ago, I think that's important, none of that context and background and history has been taken into

221account in the proposal and I know the proposal is now off the table but I think there's some damage done in how this has all tumbled out because thens a gross understanding of that policy why the pieces were in that policy that we're now trying to take out, and when you -- and I say board members on whichever board, that policy was drawn up for a reason, and understanding how it applies to our advisories, come to our meetings, please have your appointees come and make your appointees some of you so there can be a better understanding of it all. Thank you. DR.. Natalie lyncncwawalsh. Thank yoyou, mamadam chair, I believe, at least I tell myself I believe that your intentions are good here. But this is beginning to feel like I'm stuck in the movie

222tombstone and I fear that johnny and curley MAY have sold you the brooklyn bridge. What was said here by all these advisory chairs is that they wanted to provide input into what advisories might look like. The solution that is being proposed does not at all guarantee that that will happen because you're proposing a task force that is comprised of board appointees that does not guarantee at all that any of us sitting here would be on that. We've already established that there's been a complete ignorance demonstrated in terms of the policies governing let's starting with the meta consent decree which isn't a policy, it's a lawsuit, starting there, staff has already demonstrated complete disregard or lack of familiarity with any of the policies and the functions, the membership, some of the assertions are just insane, and

223then we would then take it and have board members who probably knew well but again some might pick somebody random who, oh, I think I have the solution, it requires people that know the advisories, na -- that are going to read the policies that have sat on the advisories and that the not guaranteed to happen under this proposed structure, not at all. There's no guarantee that this will not turn into an even bigger train wreck as we all have to form nominating committees and try to recruit people to take on leadership responsibilities, we already approved the math, if we knock out the recording secretary t vice chair the&the chair you, ear left with no one which might be the goal. thank you, alex. I'll waive it. okay, thank you. I need my glasses for the

224next one, parseri. they left. [Inaudible] Jewel. they left. danielle hoffman? so, I do -- I echo some of DR. Lynch-walsh's opinion, I think the task force does need to have chair representation. Those are the people that are doing the job the way like the best practices should include some chairs as well. I do have a concern with your timeline as a new committee, we do have nominations in APRIL but MS. Hixon, you said you thought that maybe multilingual could go under academics, I naonlt 100% in agreement with you there but let's say that's what you decide. I don't have the opportunity to run for a position under academics because that's already been selected before you guys have even made the decision so now I have no voice at all and no seat at the table

225because you have eliminated my committee and elections have already happened so I don't think that's fair at all and that's my comment. thank you so much. Amanda anita. Did I say that right? I don't think she's here. Nancy fry. every time this mic. Just really want tos fwet away from me. I want to issue a caution when I'm hearing all this, I do think we need to have a deeper dive, whether it's a task force or something else, we need to have a bigger analysis. One of the reasons we struggle with getting volunteers and getting in.Put from the public and getting parents and guardians on board with what we're doing is the immense levels of bureaucracy to cut through to understand what you're doing. It's taken me years to figure out a lot of this

226and there's still a lot that I don't know. And I really want to caution us of applying this -- I understand you have to have a lot of bureaucracy when you have a lot of students and staff but we are ostracizing people with the amount that we have and the number of meetings people have to attend . I came from a staff sac meeting this morning before I came here, this is already my second school meeting of the day and people are intimidate, people have to attend so many meetings, we can't come to everything and there is either de f we have no representation from chairs meaning that the task force is not getting the appropriate feedback they need to know our side of what we do or you're asking people that are already committing

227as much time as we've all discussed to then put in more time to fight for our positions basically or to fight for our committees. And I would just invite the board to be a little self-reflective. You know what advisories there are, you know what committees exist, this isn't something that's being thrust upon you, to go back to my previous comments webser are your representation on these committees and I just invite you all to go through, make a list of the committees, figure out if you are getting something out of that committee or not and if not, evaluate why and if that's a result of the committee or if it's a result of your representation there and figure that out and I think the board just needs to take a look at that as well. Thank

228you. thank you. Gwedolyn, okay. Trisha, okay. Sarah coral. Okay. Mary ferdic. I was number 14 so I didn't think I would be so fast here, good job, multilingual, and getting peel to come out. I know the handout summarize ago lot of the conversations I've heard over the last few weeks, there there would be a group to discuss this. This is why our task force was created and you MAY consider that in addition to the nine board appointee websinger have a dac and a pta appointee for a reason as well as a teacher appointee and principal. And I'm saying that because I think it's broader perspective of people, you can create it but I think what you're doing is to create a task force, really they did k do it in 60 days, I am not

229sure, I think that's a very ambitious goal. I'm going pass this out to you later, what I really want you the think about is the real issue ofp parent community involvement and what it means and the fact that we want to know what our community thinks as well. We think it's important to know what the existing advisories think, I think it's also important to be doing community outreach and to that end, we -- I know aaron's here, we will be trying to do that more with our task force. We are seeing several committees being formed over the last year, just in the last ten days, we're going from a powerpoint that showed five advisories to one that showed six to one that showed ten and that's not yet adding esal, so it MAY be recon

230fig screwer -- reconfiguring is we e can create a model as possible. We have a large community, we need to make sure everybody la a voice, thank you. thank you, cynthia dominique. good evening, I'm already at nighttime. While again I want to echo the sentiments that were already shader here, I do agree that potentially there is an opportunity to consolidate some advisories because our -- the things we do overlap but I would say that -- and I'm not against the formation of a task force, I do think there should be representation from each area seeing as how we're probably the ones that have the most contact directly with the schools since we have a parent that sits on our committee. I do think that potentially we should keep 1070 on because I think that any

231changes that are made or not made just leads to ambiguity as to how we move forward because we already have an extremely challenging time getting staff chairs elected at the schools and oftentimes we're not getting the names of those elected chairs until maybe OCTOBER for one reason or another and it really affects us being able to have our own elections at the area and district advisory level. And also depending on what happens with 1070 or when changes are made will determine who can sit in a position at the area level if it still exists because our membership is not just made of random people, it's made of parents who are elected at the school level and they then serve on the area advisories and then the membership as an area makes up some of the

232membership at district advisory, so I think we need a clear direction moving forward as to what we're going to do so we can know thousand proceed because this goes to rule making in JUNE, I don't know how we move forward. thank you so much. Lorena, okay. Kimberly mulhorn. I've been stepping in and out because I had another meeting, but I just want to make sure that the review of the 1070 is going to be a discussion -- another discussion. MR. Sullivan? through the chair, it would be part of the task force to review 1070 along with advisories. okay. And so the task force would have to be the board members who can pick two people to be a part of the task force or one? one. and then the superintendent makes two. And what is

233the timeframe? so the board would vote on it on MARCH 11 next week, we would hope to -- it doesn't fit perfectly with the 60 days, we have to work on that, MAY 6 workshop for rule making for JUNE 17 vote. so, then you will let us know who was chosen for this task force? absolutely. okay, thank you. through the chair, I'm hearing the concerns about the work that needs to be done many the current committees as far as voting and all those other things, this doesn't prevent you from not doing that by itself, just to convey that information because I've heard that. Er it's not that -- I know we can vote, I'm just saying if, for example, my committee is on the chopping block, you move me to another committee, I don't know

234where you're moving me so how do I run in a committee that I don't know I'm going to be a part of. understood. I would act as normal, as there are no changes because even if this discussion continued for item 4, the vote wouldn't be until APRIL to come back to the board, so i know there are sequences of events that happen ins every advisory and every committee, I won'tbacker don't want you to stop because we don't know what's going to happen. typically we don't go back in forth, it's public comment. Vira. hi, my name is ira, I was a past esal chair. Thank you so much for coming. I want you guys to know the esal is not an option, when we do come here o engage with you and give a report, I

235saw the presentation, it said three reports, it's really just to communicate with you and to work collaboratively with you and to sit on other advisory committees or policy 6000.1, etc., but as I watch the school board meetings from home usually, I don't like coming here, I do notice that it seems like you don't want the hear from parents, especially when I'm speaking and as an ell past representative, your acronyms, your policies, understanding how the district works takes more than one year being the chair, more than two years, more than three if there's a language barrier with that chair. I find it installing and exchange and bizarre that a presentation would be put out with staff not knowing it, so I don't really trust the task force and the decision made right here while you guys

236are still conversing while I'm speaking. This is why I don't come. This is why I don't sit on advisories, I appreciate monique and natalie and all the people I see alining in here, janet, bravo, all these people have been around for years and years because we know but they don't want you here and that's the truth. thank you. Maria catalina rubio. Okay, thank you. Vincente. he left. erin? I thought I signed up for the next one, I can't realize I was going to be called. I want to echo a lot that has been said. I'm happy we're kind of pausing and saying we're going to bring together a group of community members to provide input on how this is going forward. The timeline does worry me. I think that we really need to be looking

237very broadly. We need to be looking at people who are part of these processes. We also need to be reaching out to people who aren't right nrou and figuring out why and figuring out how we can get others involved, so I think that adding that to this process would be very valuable. Again, 60 days, I'm not sure we can do that but still, thank you for thinking and considering to pause. The one other thing I want to just kind of put out there is the presentation that I know has been pulled kind of was working under the assumption that having more advisories and committees was inherently a weakness of broward and I want to say I think it might be a real strength. I'm not -- I think everyone in this room agrees that we

238need to rethink the process. That's what healthy organizations do. We can improve this, we can improve the system, we can improve how things work but I think it's pretty incredible that we as a school district have made it part of our structure that we want community engagement in all of these different ways. It's really intimidating to come here to a meeting and stand at this microphone, right, but it's so much more accessible to go on an evening when you're talking with other parent and is community members and you don't have to get up at a microphone. These advisories are really, really critical to us getting parents involved, community members involved and getting important feedback to you board member and is staff so I just as we go forward with this process, let's just consider, let's

239do what's right for broward, maybe we can be the model, right, that others strive for. Thank you. thank you so much. Next is DR. Trudy jermanovich. my name is DR. Trudy jermanovich and I'm gob smacked. I cannot believe this. I'm sorry, I wish you would have told these people sitting here what your proposal was before they gave all the information that they gave you because that should have been what was discussed at this meeting. Why not wait until next year to do this? Why push this like this? You've got people here, mary furdic and I have been here since 1977 doing this. We know that this is the strength, this is why you pass bond issues. You don't pass bond issues without good community support and you get it by having lots of committees, not

240shrinking them because it's more convenient for staff. That's your job. I'm sorry, when I started -- when I was on district advisory, I was one of the people that met with the superintendent once a month. That was the the only thing that we had. We didn't have anything like this and let me tell you, there was a lot less staff and we had 250 thousand students. So, something's up here. If the staff can't work with the community, it's not the right staff. Sorry. I don't usually say stuff like that because I know there are good people that work in this building. I know there are people that work in this building that have told me stories about how their kids did so well in these school and is what you're doing here is wrong. Wait

241until next year, do it next year, keep it the way it is. thank you, next is brook bordy, is that right? hi, y'all, I have to change what I'm going to say because I spent hours criticizing -- pulling apart that powerpoint presentation that was provided just a couple of weeks ago, I went page by page to critique it, I read the executive sum fri the item 2b which only centered around term limits. hold on one second, the time went off. I'll just keep going. Alright. Anyways, I did read the exec tier summary. -- exec tier summary. hold on one second. Er anyone got a phone? yeah, hold on. Sorry. Okay, ready, go. I'm going to talk fast, I'm ready. Alright, we're good. Okay, soy read the exec tier summary, it had nothing do with cutting

242down advisories, has did not come from the school board, it was about term limits which we can take up, but that was the background, I also reached the DECEMBER 17 board meeting. You all spoke for an hour about this item. I saw comments about building the bench, I saw that it was not my responsibility to police the volunteers we're going to support free public elections for our leadership at these advisories. One board member opened to open rule making on 1070 just to give the advisories more supports. So, the context is really important as to why this item is here now. I did go through the powerpoint. I found it curious that the superintendent's office wanted to point to other districts. I don't think that's particularly helpful and as was said, I think it's a strength

243for us to have specialized advisories and I want them to stay in tact. Going to the community meeting for 1070 that happened last week, feedback was excoriating, it was truly awful, it was painful to listen to but that was available before today and it's part of the agenda, the written comments, the summaries, things that people submitted, it was available before today and all you heard today was repetition of that so why it would be pulled in the middle of a school board meeting is confusing. A lot of us put a lot of work into reviewing thirsting policy and coming here prepared. We don't have staff to help us out. I checked the statistics for all these other districts, it does us a disservice. So, the point is, why do you have a task force if

244you want to achieve a little bit of efficiency at the advisoriesser you don't need to have a task force to do this, you can have a conversation with us and get back to your job of taking care of the kids. We don't need to pull apart the advisoriesfinger you need to focus on the kids. thank you so much. That concludes public comments so, we'll finish up, I think there were a few board members that had some more things to say, so DR. Zeman and then MS. Thompson. thank you, chair. Does our current policy 1070 allow the superintendent to establish a task force? DR. Hepburn? MR. Sullivan? I don't believe there's anything precluding this especially since we're preparing an item for approval. But I will defer to our general counsel. tlfrjts's there's nothing in 1070 prescribing

245either way whether the superintendent is able to do that. okay, terrific. Let me share a couple of comments then which I think ought to help guide the work of this 11 person task force. Some of the comments we've heard today is about some people being on the cutting block and some people being off the cutting block or people being included or excluded. I think what broward county needs is a system and processes and governance and training and support that will allow us to get the most from advisors that live in broward county. I naoement -- I'm not sure if it's 17 or 19 advisory task force committee kind of things, but I think we have issues that we can improve on, many we've heard about today, thing that is could get better but I don't

246want to forgot about some of the questions we need to ask. How do we get the best advisors to sit on advisory committees? How do we get them to show up to meetings? How do we make sure they're informed of what's going on? Because too many times I hear advisory groups been around, working on something and staff was working on something in parallel and they weren't talking to one another. What kind of guardrails do we need about participation in school board meet sosing the advice that we get from advisory groups is heard? How do staff liaisons do their job well? How do staff members who attend task force and advisory committee meetings get treated with respect and the dignity that they deserve? What are reasonable expectations the board should have about advisory groups and task

247force? And how do we take advantage of technology to cut through the bureaucracy you talked about? How do we take a model of positive interaction with the community and advisors and create the governance system and the structure and the practices and the train soing what we end up with is something that contributes 100% for the energy that's put into the strategic goals that this community has for its traditional public schools? That doesn't mean any one task force or advisory committee would get cut, it would mean we might go back o the drawing board and say how many is a great number for which the information can can flow best, what would those look like, how do we always preserve the dignity to stand up a new one, whether it's for resilience or green or ai,

248I mean, I could argue passionately about an ai task force and nobody knows a lot about it, we have a lot to learn and we can learn about that together, but I would prefer that we stop questioning each other's intentions. I would prefer whether you have facts to the contrary or not that you try to take a poz tier outlook on what this task force might do, these are going to be public meetings, no doubt, superintendent, so all of you are welcome to come. This is not going to be an exclusion group, we don't do that in broward county, so we need to get on with this. There are improvements that can be made and I'm anxious to see what this task group come s up with and I just want to make sure we

249start with a blank sheet of paper. There is no kind of positive outcome from people thinking about winners and losers, the winners in this group need to be the students of broward county. How we get advice from key expert ins their fields that can come and talk to us and give that advice without questioning people's intentions, without casting aspersions are.Er po enter, when we adopt a new model for how we ingest advice from people that we could do it in a way that's generally positive and contributory to what we're trying to do. This organization is too important for people to think about themselves as winners and losers. We are nothing compared to the system, all of us are just here trying to do their best, all in different roles, school board members, members of a

250ceo equivalent, members of the ceo staff, we have to figure out how to work together to achieve the goals that broward county has for our traditional schools. It's just too big to take this personally, it doesn't work that way, we have to find out what's going to work for everybody and then we have to mover forward. It is the school board's prerogative to approve this policy and to set all this in motion, advisory boards and task forces are sponsored by the school board so it's different role but no school board member would be wise to think anybody is lesser than one of us. There is no lesser or greater than us, we have a role, advisory boards have roles, students and teachers have roles, how do we harmonize the symphony so we make great music.

251That's to me the challenge here, it isn't about one committee going or staying, it's about how do we make sure we're getting the advice we need to make the best decisions we can, so I hope we can approach this with positivity and a blank sheet of paper and I can't wait for the superintendent's task force to come back to us and say we looked that the and other models, not just public school models but corporate models, owe knob profit models, I served for six years on an advisory board, some of them had 40 members, we had over a thousand advisors helping the city commission and it was a system that was pull of people who wanted to make a difference. With you put somebody on a board, they didn't quit. They went o the board

252and contributed and felt heard, so there's lots of good models out there, we don't have to start with 1070, maybe we throw that whole policy away and start with another one but one that's designed with outcomes in mind, guardrails, practices, communication and is the like, so I look forward to hearing from this group. i look forward to nominating somebody to serve on it and I think we're going to end up in a better place and I would really like us all to look at each other as partners in trying to create a great school district and maybe dial back a little bit of the angst and anxiety. We're going do our best, we trust you'll do your best, let's see what we come up with out of this task force. thank you, MS. Thompson? .

253Inger I just had some questions and some comments. So, if if this task force is voted on next meeting, will it then -- the recommendations come back as a workshop or would it then come back as whatever we're going to vote on? . Inger DR. Hepburn? MR. Sullivan? it would be on the MAY 6 workshop to ensure we're complying with rule making and it would be a final board vote on JUNE 17. okay. So, I think I kind of think this is what we were doing with the task force is having the chairs here to give feedback, so I am a little confused. I wanted to clarify my statements, I didn't think hear framing you guys was a waste of time, I think gathering everyone merehere to give our feedback for this proposal, whether it

254ended up being 6 committees or 20 committees or whatever and for that to be pulled was frustrating, so I wanted to be very clear that I value your input and I didn't think your report was not trash, so stop being so hard on yourself, but it seems like there's consensus for a task force so I guess that's how we'll move forward and then I will save my comments for the workshop. Thank you. thank you, MRS. Bulman? thank you, chair. So, listening here as we're discussing forming a task force, I think that the committee chairs are making a good point. I would just like to understand the mechanics of how this is going to work if we are taking them out of the conversation, we're each appointing someone that could be totally random to this task

255force and then coming back with recommendations, it seems that might not be the most effective way to accomplish our goal which is ultimately to have community -- forum for community input to come to us to advise us about how to make decisions to have the best school district and have the best o ut ko ms for our kids. DR. Hepburn? MR. Sullivan)Inger we're not taking anyone ouft the process, I'm sure some of these committee chairs will be appointed by the board to serve on the task force. Again, the task force would comply with public notice and public speaking or participation, so it's not about boxing anybody out, again, I'm sure some of chairs I'm looking at will be on this task force because board members will select some of them to serve in that capacity.

256And it's a perfect forum for them to make recommendations of what they think advisories and committees should look like. Most of the feedback I receive ined the community meeting wasn't how it should like like, it was not to do it. okay, so I just want to make sure we're getting those -- yeah, they're not being boxed out, I would be shocked if some of them aren't servicing ng -- serving on that task force. Lt maybe there is a mechanism that we can make sure of that? I can tell you the superintendent's recommendation will be members of current committees. I want to clarify that so we know what it looks like going forward. Unless they just are on the task force, then if they want to give input or if they're invited to give the input,

257I just would like to -- get v a better idea. they'll still have an opportunity if they're not on the task force to provide feedback. MAY 6 will be a public workshop, that will be an opportunity, it doesn't stop anybody from e-mails the board now or having conversation widths the board and I imagine a lot of the chairs that sit in this room will be on that task force. okay. And just one thing that I think we need to be focusing on because it's something else I'm hearing is the need for support and resources so that the committees can do their jobs effectively and I think that that needs -- we need to look at that in terms of our own resources too, that might dig tailt what we're look at in terms of composition

258going forward because it is a disservice to everybody if they're not getting the resources that they need to effectively run their committees. yes, so thanks for that, muz bulman, I heard everything they said about the plethora of gaps they discussed about communication, resources, personnel, support, all of that, plus the additional feedback, hence my desire to go in a different direction with the whole process, so, I listened and reacting to the feedback they were providing throughout the morning and up to now. I appreciate that. yes. thank you. DR. Holness? thank you, MADAM Chair, so, I just want to mention for the record that what the superintendent has brought to us regarding policy 1070, what was not recommendations based upon his own accord that what was brought to us was based on directives from the board and

259I appreciate him for doing that. I realize that based upon input today that the superintendent would like to continue with actions to have added measure of input from the task force but for anyone who is thinking that the superintendent brought before us today any sort of recommendations on his own, that is incorrect. Everything in this revision was directed by the board including leadership rotation including relevance of committees and so forth, so these were all recommendations brought to him by the board in DECEMBER that he brought to us. So, I am hoping that we are not thinking that the superintendent is bringing this item based upon what he feels or what his objectives are but this is based upon board directive that we gave in DECEMBER. And I look forward to the task force but I

260commend the superintendent for responding continually to board directives which he has done here. Thank you. MRS. Fam? thank you, MADAM Chair. I just need some clarification of exactly what we're looking for when we're saying a task force. Through the chair, is this an individual that's giving input on committee meetings, is this a person that recaps recommendations and tells us their interpretation what they recommend? Is this someone that oversees and assists in proctoring without input? I don't know where it starts and ends and I don't know if you feel that way, but I'm very -- I'm very uncertain because it's just not clear, it's cloud will di where the rules begin and end with the committee and is the task force. so, it would work like any other board appointed established committee, they would select their

261chair tha, would manage that committee work and then they would present their findings and work to the board to take action. maybe I wasn't clear. I know what the task force will do, but they're going into all these other committees and overseeing them it sounds like. Modeling them, and they're going to be either giving input from what the [Inaudible] Committees or they're not, distinguish for me. they're not overseeing any committees on function of the district, they're looking at what we're currently doing and how we're structured as it relates to our advisories and then presenting their findings and if they have any recommendations as it relates to streamlining those committees but they wouldn't have any oversight over these committee, they wouldn't participate in these committees unless they are already a member of those committees but that's

262the intent of this task force. excuse me, I have a question, thank you, MADAM Chair, so they're not having input on what the committee recommendations or decision making is doing, they're only having input in observing how the committee is performing as a group? they're not -- they're only looking at how the committees have been functioning but not in an oversight manner, it's just looking at how -- if there needs to be an adjustment of how committees are structured but they're not providing oversight of our committees. what does that mean, how a committee is structured, certain committee members need to be replaced? no. Tlfrjt's an imbalance? right now we have 16 committees along with the areas, so there f they would look and compare -- I'm assuming this is what they're going to do, it will

263be up to themser they would look at other districts perhaps seeing how they're structured, seeing if the current committee structure is align today the school board's goal and is missions but they're not overseeing or evaluating performance of committee members or anything like that. but they are evaluating if the committee members opinions align with the school board members. no, so this task force would provide their recommendations if they have any recommendations of how we're structured as it relates to the 16 committees but not providing oversight to these committees. okay, I hop that clears it up for other people. I'm still a little foggy, but thank you. thank you, and I will end this. First of all, I again want to say thank you all for coming today and engaging in this discussion. Again, sometimes government is

264messy but we really do appreciate your input. I would like to ask the superintendent a question which MAY resolve some of the concerns. Once the task force meets and creates some recommendations, could we loop it through some specific -- not all the committees but maybe dac which has the area superintendent sittttg g onon,, ybe pickththe e,e,a a few of e e committe the loop it through so they could, you know, kind of give back some feedback and then we could hear from everyone just in case not all the committee members are on the task force. I know time is of the essence. Time is of the essence to try to get this to a vote by JUNE, so we would loop at the direction of the board but as far as me initiating the process

265of looping, I'm concerned about time, so I would let the task force do their work, provide the enfolding dashing to myself and the board and then we can take it from there as far as the discussion on next steps. I personally would like to see it looped at least through ese and dac and I think it's really important, so on a personal note, if it falls into waiting another year, I don't think it's of the utmost importance to have this done by JUNE. I'm just one of nine, I understand the importance but I think we want to do it right and we want to make sure it doesn't look as messy as it feels right now, so just as one board member, I would be okay if it didn't make the cut for the next

266school year but the next school year and I would like to see it looped. if I MAY through the superintendent, I believe that discussion whether it should be looped or not should take place in that MAY 6 workshop. that's fine, I was just giving my input. just a point of order, I want to ask one more time if we need to wait a week to initiate this action. Is it possible for us to give consensus to the superintendent to move forward or could we reread our current policy 10730 -- 1070 which to me seems the superintendent can make his own task force and do this on his own? MS. Batista? if tlas -- tlas superintendent task force, that does not have to go through the process of being voted upon by the board. If your

267consensus that you are okay with putting nom niece, your nominees or recommendations into that committee or that task force, that would be sufficient, if it is for the superintendent to hear the recommendations, so it's his task force, not the board's task force. I appreciate that, chair, which means we gain a week of extra time if we move forward with a superintendent's task force if he's willing to do that, thank you. yes, we can do that if that's the will of the board. okay, I think we need to try to land the plane here, it's okay, so the -- I'm a little confused. The suggestion by DR. Zeman then is to just let the superintendent select the task force, is that what I heard? no. okay, can you -- if I MAY, so this would allow

268us to initiate today versus take it to the board, it would be the superintendent's task force but he would still take one recommendation for that task force for each board member. okay. So, consensus around the board, MRS. Fam, are you okay with the superintendent starting that task force today? I prefer to hold off at this point and not start today. okay, MRS. Bulman? She's okay. DR. Zeman's good. MS. Leonardi is okay. I'm okay, MS. Thompson, she's fine, MS. Rupert? And DR. Holness? Okay. the old dog asking the newbie. You have your direction. I did, DR. Holness said okay. Alright. Thank you so much. We're going to take a 5 minute recess to let the next group come. Thank you again so much for comeing and thanks for your input. (Meeting in recess). thank you, and

269welcome back again to the school board workshop. The last item is the smart bond program transition plan, I now turn it over to staff for a brief parenting. thank you, MADAM Chair, I turn it over to MS. Paul and her taefm. good afternoon, my name is wanda paul, the chief operating and facilities officer for the district. I have with me task assigned executive director sonia coley as well as our legal counsel, tom kuney, you have before you a copy of the capital program update. It's very high level to a certain extent in terms of the numbers on projects, we asked atkins raealis o do the computations, so at this time, we can go to questions. okay, thank you, MRS. Leonardi? thank you, so reviewing presentation, I'm wondering is there a recommendation that staff has. I

270know with you presented multiple options. Is there a recommendation you all have? DR. Hepburn? MS. Paul? that's going straight to the point. So, I've said oftentimes in our previous meeting, we have one FEBRUARY 11 and one prior to that, that I believe the hybrid approach is my recommendation but again it's up to the board based on the information we provided to decide which way we go. okay, so when you say hybrid approach, could you go into a little bit more detail. so, what I mean by hybrid approach or called also staff augmentation is that we would basically be able to work with our consultant to add the number of people we need at any point in time of the projects, so we would be able to staff up and staff down based on activity and

271the amount of need that we have. It fw ifs us more flexibility. okay, so then would we be hiring -- we would obviously be hiring a consultant to manage that work. What is the plan for that then if the board so chooses to go that way? so, we have several options, one of the things that we did not want to do is box the district in and not have any kind of flexibility going forward on our program and so this is including the smart program as well as the capital program, extensive capital program we have. So, there is an existing contract in duvall county, we would piggyback off that contract and then we would be able to renew with them annually if we so chose to do that. Also we would still move forward with

272an rfq for staff augmentation as well as a pmor or owner representative so it gives us a lot more flexibility than we have now. okay. Have we looked at -- I guess I'm wondering why specifically to piggyback in duvall and if we looked at other piggybacks we can do? that iss the piggyback we know exists in florida and they have an accountability measure that we currently do not have in our current contract whereby they renew annually, so if at any point we become dissatisfied with the contractfinger with the.Piggyback contract, we have the rfq we can execute. has there been any research done if there are any other piggybacks in florida that we could utilize? I think that there MAY be but it's a question of do they form just for our work or are they

273already existing, so the one that I'm aware of that seems to be somewhat successful with duvall is the current one they're using. got it. And forgive me if you already said this, what is the firm that duvall is working with? the they're working with can jacobs. and do we have a history of working with jacobs as a district? I think initially jacobs d part of e 201414 facility condition assessment. And of course I wasn't here, based on the historical part perspective, I think it was them. given that was mentioned in a report, that the's a bit concerning, but I know things change. If we do that piggyback, will we be bringing in -- would that bring in new subs and new staff? I would not advocate for bringing in new subs. I would advocate to

274work with the subs we currently have. okay. they are the most familiar with the projects, so it would be my recommendation to keep the current subs in place. is that possible to do that with a piggyback? it's part of the negotiation that would take place based on the consensus of the board today, we would start that conversation. okay. and bring a contract back to the board for the APRIL meeting. got it. If we do a piggyback, what does that look like in term of the contract? We're talk k about that right now, but do we have to follow duvall's contract exactly, and specifically I'm wondering about the hourly rates. it's a negotiation, so we can definitely go lower, so yes, that is correct. We can definitely go lower but not higher. My expectation is that

275we would go lower. okay. Have we looked at emergency procurement procedures? I know the the previous superintendent mentioned this I think many the summer of 2023, have we -- can someone tell me what that looks like, an emergency procurement procedure? I'm not sure in what context? Because we have -- the f the decision is made for consensus today, we can bring the contract back in APRIL, so I'm not sure in what context -- I guess my point is if the board does not agree we should do a piggyback and we wanted to move forward with something else, would there be a way to do an emergency procurement for a consultant to do this work? so, given the time, I think that would be a question that I would have to go back to procurement and

276ask or to MS. Andreu, but if that is part of the board's consideration, then we also have the option of putting back the original content of aecom's contract and extending it for six months. That will give us enough time to go the procurement route. okay. And if we were to go out for another bond in 2028 and we also had this piggyback going, would that -- what would that look like, would we have two separate consultants overseeing like the bond work and then I guess the defp or these left over projects, like, would that -- could that be a scenario that would be happening? I think it's a scenario but I don't think it will be this scenario. I think that with the accountability measures that we put in place, my expectation is that we

277would finish the majority if not all of the contracts before we go out for another bond. okay. And -- okay. i suppose my concern -- my head is here, so, what I don't want to see is that we -- so, say we do the piggyback and thep go out for an rfq and award it to a different consultant, like that lack of stability is concerning to me. So, I don't want us to be in a position where we're going from one consultant to another consultant given just the history of this bond and how challenged it's been. I definitely understand your concern. The main reason that I chose this lane is so that we do have flexibility and that we wouldn't be boxed in to one particular course of action. So, we can do an --

278the sben was to do an rfq to have that in our back pocket. We have accountability built into the duvall contract if we wanted to go that way. If the board decides, well, hey, I just want to do the extension of 6 months of aecom and then see what the rfq or go with the rfq, we have that option too. okay. And just one more comment and I don't know if someone else can clarify this but it's my understanding that with piggyback contracts, very little can be negotiated, like, I understand that the hourly rates can be negotiated lower but the specific terms of the contract are rather rigid, so maybe I'm incorrect because I'm not the director of procurement and I'm not an attorney and expert in piggyback contracts but that's the way it's been

279explained to me so I don't know if somebody can provide some clarity about that but I would have concerns around doing like a copy/paste from a different county especially just given the complicated nature of this program. MS. Batista, can you speak to that. I'm going to defer to MR. Kuney. thank you, MS. Batista, the piggyback arrangement, all the material term of the agreement must be followed, you are correct, you can negotiate the fee downwards, not upwards, you have flexibility with regards to tweaking the scope of work that's being assigned but the material terms you have to kind of fit your criteria and your program going forward into the material terms of the agreement that you're piggybacking, so the advantage doing that is the time savings without having to dpo advertise, review, rank and score and

280into sbrao a new contract but the tradeoff would be you have to take that contract as you find it. got it. And one more question now that you mentioned that. If we were to extend the contract with aecom, do we have -- are we able to negotiate the terms of that contract at all? similar to the last two extensions, we did add some hips to the terms which are negotiated -- mutual negotiations, in other words, they have an obligation to consider it but they don't have on obligation to accept it. okay, thank you. Okay, ips reiterate my concern about going from consultant to consultant, I have a little bit of a concern about being confined to a contract that was established in a different county. I know that we do piggybacks often so I understand

281that but this is ja us very sensitive matter here in broward and I just have to say this, MS. Paul, you weren't around when a lot of this happened but there is a history of the board being kind of boxed in to making decisions at the last minute and we don't really have any negotiating power because an item is being brought to us right before a renewal or a contract extension, so I just hope we can avoid that and I appreciate you having a longer term vision for moving forward. Thank you. thank you. I inadvertently skipped public comment so I'm going to go backwards, then the next board member will be DR. Holness. First public speaker is DR. Natalie lynch-walsh, I think she left, and then our second speaker is cynthia dominique. cynthia dominique, coral

282springs, florida. The public doesn't have a lot of trust and I think going after another referendum or another bond, the district is going the have to do a lot of work to build the trust in the community. And I can tell you unrelated to the bond when the district makes their decisions that disenfranchised their own communities or groups of students, it also makes it very difficult for those communities to trust decisions that are being made. But one of the questions I want to ask or the board should ask themselves is how are we prioritizing projects and funding, so whatever consultant or contractor that is secure, the board nraoeds to give clear directions to them as to what the priorities are, what their focus should be as well as requiring frequent reporting as to what's being

283done, what's not being done and what the setbacks are. For example, in the north area, we have several schools that have smart projects that haven't even started active construction or they've started active construction and they've been in active construction for three, four years. One example is lauder states elementary which needs some supports in order to continue on with its hvac projects and they've just been stalled. And so there needs to be more accountability, whatever you choose, whatever consultant, whatever contract, there needs to be oversight. I've been at schools where I see the work these contractors are doing and it's not up to standards, so there needs to be supervision and oversight and there needs to be accountability. And again ensuring that schools that are in black communities, assure hating schools are that in socio-economically challenged

284it is not about equity and about diversity, it's about ensuring every single school in broward county looks the same as another school in another zip code, we should be able to pick up that school, put it anymore and they should have facility that is are up to standards, they should have the same amenities as any other school across the district, so that's all I have to say. Thank you. thank you. DR. Holness? thank you, MADAM Chair, so, I was listening keenly to the comments of board member leonardi and I seem to share similar concerns and have some questions as well, so I think regarding piggybacking that it is important that we continue to include the current local and mwbe firms, I also think it is important that it is equal or less costly when we

285negotiate or should we negotiate with this particular entity in duvall but I also share some concerns because I wasn't here then but I've heard while I've been here some of the concerns regarding the company mentioned by MS. Paul which is jacobs. I know they've done their facilities assessment in 2014 and I believe there were some concerns regarding that. I'm not sure how relevant that is to piggybacking with such company but it's concerning in the sense that the track record with us as far as what I've heard with the facilities assessment wasn't near perfect. so, I would be very cautious in how we engage a company that we've had past experience with and we weren't necessarily considered the job performance a-rated, and again I will reiterate that if we move in that direction, that we're not

286paying more than we already are, that it is negotiated to be less costly and that it includes our current, local and mwbe firms. I have another concern with the piggybacking because I have inquired and told that it would likely not be permissible to change the sub consultants involved with a piggyback, so I want to know has this been considered and has this been researched and can we as a board get a definitive answer as to whether or not we can include or continue to include our current subs and local firms to maintain continuity of work as we try to finish out the bond projects? that's a question. MR. Azzarito? MS. Paul or MR. Kuney. thank you, sir, DR. Holness, that -- that's the same concerned question I had as well, whether you could supplement or

287replace the existing list of sub consultants with the piggyback. We have not undertaken an independent analysis of that yet but we've asked of jacobs and their counsel to provide an opinion. The initial response that we received not directly from their counsel but from an officer with the corporation was that they did not take issue with doing that, so there has not been an independent review by us, if that's a concern, we will definitely do that. MR. Kuneyf the board should direct staff to move in that direction, it appears that we don't have any definitive response as to whether or not we can guarantee including our current local firms and mwbe firms based on your response and I thought I heard something different when board member leonardi sk asked the same question, it's important we understand

288clearly how we move forward. So, can you tell this board definitively that we're able to include our current local and mwbe firms for continuity of the smart bond projects or should we move in this direction with this particular company in duvall which is jacobs, that we will now have to have their own sub consultants which means there's a learning curve that would probably draoe cao e yait more time delays and so on and so forth because I think it's important for this district to have a measure of continuity and no further disruption in terms of our construction projects. if I MAY speak to that, so that would definitely be an essential part of negotiating with jacobs that we would remain with our local firms, so, that's a deal breaker for us. okay. And I thank

289you, MS. Paul, but the other part of that question, is it permissible, right, on the piggyback contracts, I don't know the guidelines that govern these things and I don't know if they've already had an existing contract, if part of their piggybacking guidelines or laws that govern that allow for them to change a greater portion of their sub consultants because currently I believe the work is being done by -- 75% of the work is being done currently as it exists by our sub consultants so that's a significant change to their contract and the sub consultants they're using to assume the ones we have. So, I just want to make sure there is no legal compliance issue that a piggyback contract would have in place where that can't take place. Even if they said it's okay with

290that. then we would not do business with them. We would not move the contract forward. Our sub consultants have been a key in accelerating the program over the time that I've been here. i can't speak prior to me getting here, so there are key players in trying to get the smart program but nothing finished as well as our capital program, the defp, so that would definitely be a deal breaker. One of the things we want to have is continuity moving forward and stability of the program, and so as I said, you know, that is my recommendation going forward but of course it taoes will of -- its taoes will of the board in terms of which direction we go. I appreciate that response, MS. Paul, and I would also reiterate that outside of including our

291current local and mwbe firms that it is equal or less costly should we do this piggyback with duvall, with jacobs, and also on the record that I have concerns regarding jacobs because of our prior experience with work that was done that we didn't necessarily consider a-rated in terms of our facilities assessment in 2013, because I think that resulted in increased cost to the district the way assessments were done, so I just have concerns as to based on someone's experience as to the kind of work they will do in the future, I think part of me being a small business owner resonates important when I hire someone and their experience is important and so on and so forth, so there is some concern there as well. So I would tliek ask some questions on staff augmentation

292you mentioned because that was the next thing. So, what type and how many positions are to be in-house in your view of staff augmentation? I don't have an exact number. Part of it depends on o how we mover forward, I know one thing of our vulnerabilities is just not having enough internal staff, over the years, the staff has been depleted fofovarious reasons d I don't thininwe need the rerevit thth bubui I think k one of the responsibilities that the superintendent has charged me with is to build a bench and to have capacity in our departments and so when I look and analyze the capital department, our construction department, our building department, our fire code department, and I provided a previous numbers to you about where they currently sit, we definitely need to build more capacity

293there, but the idea of having staff augmentation or having -- let's call it a limited pmor gives us more capacity quickly and so my intent as we go forward with the board's approval and of course superintendent hepburn's approval is to add additional internal staff because I think that's one of our significant weaknesses, so to hire these type people, we have to be selective and competitive at the same time. right, and MS. Paul, I totally agree in terms of building capacity, however I'm hoping that we're not looking at building a construction army as we did many the past where we had major issues. absolutely not. I don't know if I remember but in MARCH last year, I proposed an item, were you here MARCH of last year? I started MARCH 19th, so no. When did I

294start, MAY 19, so no. so you weren't here, so before you came, MS. Paul, I had proposed an item meant to direct the superintendent and DR. Hepburn, you were here, to expand the district capacity to conduct program controls and oversee capital programs and because of what we're discussing today, I went and I pulled my item and so when we talk about building capacity as far as construction, the item didn't necessarily make it but the item was to direct the superintendent of schools to develop an organizational structure that establishes internal capacity o for the district to plan, administer program controls and administer the program, so within that item, it talks about basically recommending that it includes hiring full time in-house program management professionals, not limited to program director, program controls director, planning director and construction director,

295that was an item I had at the time that was not supported at the time but the question that I have for you based on that item that I had last year in MARCH, will your staff augmentation be similar moving in that direction or how are you planning to implement staff augmentation as far as in-house positions? so, if you look at page 8, you can see that we have the office of capital programs, these are 90 actor projects we manage in-house, so we have some capacity to do in-house smaller projects but really what I think we need to focus on is completing the smart program and structuring our defp or our capital program similar to how you would run a bond or you would organize sa bond with completion dates and those sort of things,

296so the staff augmentation that I will ask for will mainly focus on smart as well as the defp, but I want to also build internal capacity to focus on as you see on page 8, the 90 active projects to bring that number up internally too because that's where our staff gets that learning ability to manage these projects. We have very experienced people in our capital projects office, we just don't have enough of them. So, we have two fronts we're fighting, you know, the bigger smart close-out defp and then the ones that the current office of capital programs manage, so we need improvement on both. okay, so I want to ask a couple of questions on -- because you mentioned rfq, right. So, currently we have aecom and I also saw where there is a suggestion

297as far as a six month extension for aecom, is that correct? so, that's an option. that's an option. Right now as it stands, aecom contract is for 90 additional days. But I think to be prudent, we need to have a successful transition if the board chooses to go with the piggyback contract, but we have a number of things in motion at the same time. We have the ability to -- the board has the ability to extend the aecom contract for six months, 180 days, we have the ability to execute the piggyback contract in two to three months and then we have the longer lead time to do the r the rfq for pmor if we want go back to the traditional pmor model so we have a number of options to look at, also to

298hire in-staff people to shore up our capital office, so, you know, again, I want to make sure we are flexible, we're able to move and accelerate the program. okay, so, at the current pace, when would the smart projects be substantially completed? And I just say this, right, I think this board is concerned about getting the smart projects completed, right, and in maintaining continue netty wt -- continuity to do so, at the current pace we're going, when would the smart project bes substantially completed in your best -- so, the smart program ends OCTOBER 31, 2025. That was a a board decision to end the smart program at that time, so they will all roll over if we still have existing programs going on or projects going on, they will roll over -- we will -- they

299will roll over into the capital program or the drk efp. So, this is the mechanical aspect of it. One of the things the board voted on the last board meeting and I thank them for that is they gave us the ability to have atkins realis manage our skemg yule, so those are the dates that you see reflected based on history of the projects on page -- let's see, on slide 6. And so what I have gathered and learned from the board is they -- you want real dates, you know, and so that is what I've asked -- that's how I've asked atkins to manage our master schedule with real, actual completion dates. Now, understanding that we have to have a really heavy push in some of our policies to update some of our policies because

300they haven't been updated in a while, one, so that is another layer. The intent is to accelerate the program, recover as much time as we can where we can. But again, when the program started in 2014, we were flat footed, didn't have a plan. So, each time you see the amount of projects that completed in five year asks you see what aecom has completed in fiver years and I thank aecom in terms of working collaboratively with me since I've been here but I think again my concern is the district and our current contract does not have the flexibility we immediate to accelerate as we need to. . Er MADAM Chair, I'm almost finished, in terms of the smart projects you mentioned that will possibly not be completed by OCTOBER and will roll over, do we

301have a number on those? if you will look at slide and also this is a forecast through -- as of JUNE 30, so you see on slide 6 and I guess I could go to that if they'll put the presentation up. we got it. okay, you got it? yes, ma'am. so, if we keep our current pace, you see 127 projects and I can ask ashley carpenter with atkins to talk about the numbers if she would come up and speak to that. This is a snapshot on page 6 of the smart program as it stands as of JUNE 30 or will stand as of JUNE 30. hi, ashley carpenter with atkins. So, for your question, DR. Holness, again, these are projects but as you said based on the recent rate of I guess completing projects per

302month, on OCTOBER 31, 2025, there would be approximately 100, 103 projects still remaining to be completed. Of course if the pace increases, it would be less. okay. Alright. So, we have 103 projects that unless there's an increase many the pace, that will be left to be completed. MADAM Chair, I'm almost finished. We're providing an option for aecom to get a six month extension. For me, I would love the see all of these projects completed and if this means additional time for aecom and the current sub consultants that we're using because this will maintain continuity for those projects to be done. If we change the driver many the middle -- in the middle of this and bring on new individuals, new folks, I feel like we started a race we're not finished and we are getting

303new people on board to do it in term of an rfq, so I appreciate the six month extension for aecom and the question that I have is -- which is where I'm leaning, are we able to do a six month extension for aecom with another six month option for aecom to complete those projects? no, we're not. what is the reason? the original reason is the contract was five and a half years, so tom kuney can speak to that the original terms of the agreement, we will expire the fiver years the end of JUNE and we have currently a 90 day extension available which the board can revert back to the 180 day and is that's it. That's what we advertised initially. we still need to do an rfq, whether the board vote tos add that

304additional six months, we still have to go out for another rfq. if the board decides it wants aecom to continue for an additional six month widths a six month option, what is the path that the board can take for that to happen? so, just, DR. Holness, if I can, the six month option extension is a one time extension, once that six months occurs, that's it. You can no longer extend it beyond those six months, so the OCTOBER extension would be it. okay, and I understand that, so if the board decides that it wants to continue with aecom and the current sub consultants to finish up these project that is are existing which is over 100 and that time period is up, what's the process to bring aecom back? they would have to be one of

305the pool of potential new vendors to come back and respond to an rfq, so throw their hat back in the reign for a new rfq that would be advertised. DR. Zeman has to leave at 3:00 and you've gone well beyond your 10 minutes. I have a second round, thank you. and I'm not sure you'll have to. I'm following DR. Holness and DR. Leonardi's lead here. I want to introduce a little southern lore here, chair, if you oar a southern person and you hear a person say y'all, what's the plural of y'all, all y'all, it's all y'all, right, it's all y'all go to the picnic tha.'s what we need in construction in broward county, we need all y'all, we don't need just a six month extension, not just a pmor to do work, we need staff

306internal as you pointed out, MS. Paul, we need staff we can hire that can come in and do some work. We have a critical need to increase spend, to close projects, to do ribbon cuttings, to put in hacks, to do fa sauld upgrades, to win back students. We're sitting on 800 million dollars on our capital bank account, we need to spend it otherwise what GOD is the money , it is there to do facilities and the things we need to do. I think we can ask for consensus, a six month extension to keep aecom around, I think that's a great idea. I would propose instead of a piggyback which has legal issues with it is immediately go out for an rfp for a new p mo r after the six month extension is done. In

307your calendar here on page 14, if we today as you say here in the MARCH 4th approval, it goes six mother which is I think is JANUARY 21, is it possible in nine month tos do a competitive solicitation for a new pmor? yes. 9 months to get a new contract, can we do that? MS. Paul? yes. so, an obvious solution is yes to aecom, yes to staff augmentation but you can't do staff augmentation if you don't have staff. We need staff, we need more staff. Staff augmentation is contractors that help government employees do work and we need a lot of that as well and I know you're working on a model. I don't want to wait for a 12-18 month window to hire people though, I think there are ways for this board to make

308some decisions like at our next board meeting so say here are some positions, here's some money, under the all y'all approach, if we want to win a bond in 2028, we need a new pmor we xet timely select, that's how yu get the best rates, a second contract would be my proposal, it's up to you, MS. Paul, how do you staff augmentation, you have five contractors and pick winners of each so you have this infinite variety in a hybrid model, why can't we go out for an rfp now for the pmor, staff augmentation, hire people into your staff to get things done and hold the system accountable for spend, for ribbon cuttings, for facade upgrades, for all the things students deserve, if we don't do ribbon cuttings by 2028, one of our speakers is going

309to be correct, that pessimism of broward county, we could be the first time in broward county we don't get a bond passed for schools and I don't want to be on the board when that happens, I want to race to the finish line and show them we can get things done, and I think we need staff augmentation, you have to do have staff to do staff augmentation, a new facilitation to a new pmor will get us the best rate and is allow us to have it now, one of the things with piggybacks, if the jacobs has two years left tha,'s all you get and you're getting another pmor, I would rather get a five year or w a six month option, whatever the staff recommends but we need staff aug, Mmer, atkins to stay, people

310to figure out how to close projects. I love the cats but I will continue to advocate for an all y'all approach, I think that's what the community deservesser we should be running as fast as we can to rebuild the things we can, to do facility renovations and get things done to the extent possible. The question I have is how do we do that. If what we want to do is dramatically improve the spend, what staff do you need, what augmentations do you need from contractors, how bybacker big does the pmor contract look like and let's run for that six months, chair. To you need anything for the six months? we're going to have to come back to that, I'm going the have to recess for our school board meeting. We didn't take a consensus. we

311need to go to the school board meeting, I need to have quorum to do that. you will lose a school board member if you don't do this now. then I'm going to lose two of them if we don't do the school board member now. We'll recess and get ready for the school board meeting and come back to the workshop to get consensus.