001testing testing one two three. welcome to today's special school board meeting. We're happy to have you join us and we're thankful to your time and dedication to our district. This special school board meet ising now called to order. Our primary focus is to create a safe and productive environment for automatic participant. Please be advised of the exit doors. While in the board room reframe from obstructing the exit doors. All attendees must occupy a seat with exception of media. Upon activation of the fire alarm system, please exit from the room in an ordinarily fashion and continue to exit the building and remain outside until they have deemed thed building safe to return. Thank you for injure cooperation. All please rise for the "pledge of allegiance" of the united states of america. I pledge allegiance to the
002flag of the united states of america and to the republic for which it stands, one nation, under GOD invisible with liberty and justice for all. As we begin today, I invite every one to join me in a moment of silence o honor the lives lost and affected bit shooting in florida state university. Our hearts are with the cot college as a school district that understand the deep pain of such tragedies we stand in solidarity with them and reaffirm our heartfelt commitment for safe productive environment for all students and staff. Thank you. Board member rupert has requested a moment of silence, MS. Rupert. thank you, MADAM Chair. I'm requesting a moment of silence for dominic frost, a fourth grade student who recently passed away. Dominic's principal described him as one of the sweetest fourth graders he's
003had the privilege of knowing. He spread kindness everywhere he went. He started margate elementary this year and quickly became part of the margate family. Please keep dominic's family and your thoughts and prayers today. thank you. As we prepare to begin our special school board meeting, we are reminded that our vision is 100 percent pro ficiency for all our students. We will continue to educating all students to reach their highest potential. Our theme is believe and emma chief one broward. School board policy 1020 and the board will review the items as advised and presented by the superintendent. The superintendent released a revised agenda with certain changes on this meeting, the chair finds pursuant to 120.125 florida statute that good cause exist for such changes and accepts the revised agenda. MAY I have a motion and a
004second to close the agenda. moved. second. moved by DR. Zeman, seconded by MS. Leonardi. all those in favor of closing the agenda say aye. aye. any opposed say no? The agenda is now closed. The first item is item 1 a to approve fourth amendment to the agreement of between the school board of broward and aecom. so moved. second. it's been moved and seconded to approve item 1. Are there any public comment on any item number 1. no ma'am. any board discussion? DR. Holness? thank you, MADAM Chair. Just out of when did this item appear on the agenda for today? DR. Hepburn? MR. Sullivan. thursday afternoon. okay, would that be late afternoon, john? yes, sir. okay, is there a reason this could not wait until the MAY 13th school board meeting? The reason I'm asking is
005every one knows that this is a easter weekend, we have good friday, we have easter sunday and so on. So it's just out of curiosity why this appeared thursday late, why it didn't appear before thursday when the workshop was advertised and why it could not wait for the next regular school board meeting. What is the urgency. if I MAY. MR. Sullivan. staff is prepared to move this to right before the MAY 6th workshop to special if board member makes that motion. understand. but, could my questions also be answered, john? we were trying to get it in a timely manner and we weren't aware there would be another opportunity before the next board meeting, but we're now prepared to do another special on MAY 6th if there is a motion to table this item. thank you,
006john. I did review the item, I was just curious why it would appear after good friday, easter weekend when it could have waited. Okay, so I have some questions. Do we have any estimate from aecom leadership on how many projects are anticipated to remain active as JANUARY 17, 2026? DR. Hepburn. MS. Paul.D I will differ to mr.Mac entire. good morning, Mcentire. Through the chair, right now we're protecting 100 plus at various levels of construction, many of them in late meaning 95 plus percent. That number is slightly fluid because we have a number of projects in legal and the contractors have slowed down due to litigation. okay, so that's what you have now? that's what we're projecting right now, yes. so for this extension which goes to JANUARY 17, 2026. On JANUARY 17, 2026, how many
007projects do you anticipate will remain? Or do you suppose you'll get them? we right now we have roughly 156 projects active in various levels of construction or design. And we have 54 projects that are in what we call formal close out which means that the chief completion the 110b but they have not achieved the 209 which is the final certificate. So we have 54 projects in that world and 156 in what we call active construction. thank you. So if if I hear you, 54 projects will be completed up until JANUARY 17, 2026 and you have 120 remaining? that's what we're projecting right nou, that number is fluid. We could close more or slightly less depending on the litigation activities. so 100 projects being completed for JANUARY 2026 seems like a substantial amount, wouldn't you say?
008it's a reasonable amount of project much will be in the 90 percent but it's a number of amount of projects. so during the early MARCH workshop, I and others emphasized a desire to not make any necessary change in the final stretch of smart. I asked whether the district could provide a year for completion of the what you mention now to be 100 plus projects, now right. As far as I can recall, MS. Paul and MR. Coony suggested that it could not be done. Is there any legal basis saying this cannot be done? That there could not be -- because I'm concerned that in JANUARY 2026, we're going to have 100 incomplete projects. We're going to have bring on new folks that are trying to get up to speed and trying to expedite to get this
009thing over with. So I think that if the district can, extend aecom, but I was told that it cannot be done. So I want to know what is the legal basis that an additional six months to JULY could not take place? Is there a legal basis? MS. Batista? thank you, MADAM Chair, good morning. So the initial contract with ae come is for certain amount of time. Aecom, which is the 6 months that we're extending it to now and it cannot go beyond that period of time. So that is the reason. okay, so in the contract there were renewal options. For the contract what is the maximum amount of time that that can be valid if we exercise all the renewal to its extent? so the, the extension that is being done right now, is the,
010is as I understand it is the final extension of this contract. okay, so I understand that. But my question is based on our right to renew, that is based on the contract, whether we've done it or not, I know we have 3-year contract, we had 1-year option and another one year, which is five years. The question that I have is, based on what we're allowed to do, what is the maximum renewal time period that would be legal within the contract without considering an extension at this time? MS. Batista. I'm sorry without considering an extension? well there is a difference between extension and renewal, correct? right. so the contract allowed us to do renewals? We had a one-year option and another one-year option. So there was a five-year. yes. let me rephrase the question, is five
011year the maximum allowed time in the contractor without an extension or could we have continued longer based on the legal language of the contract? so based on all the extensions and potential, you know, whatever you want to call it but they're called extensions under the contract. The maximum would be five years. So it could not go beyond the time frame that is described right now. You would have to go back out to bid this again. okay, so would you say MS. Batista, that florida law based on what you're saying, would limit the district from extending from one year instead of six months, this contract? so it's based on the language of the contract we're bound to we can only extend for that period of time. for six months. yes. so there is no legal, legally
012you cannot go beyond that, is that what you're saying? correct. all right, thank you. MS. Thompson? thank you, chair. i share the same concerns as DR. Holness. I feel like this item was brought to us and it's a considerable amount of money and it's already different components that we need to be considering. I did want to ask a few questions and I want to give my colleagues time to talk but I'm prepared to make a motion. But my question what is the alternative if we don't pass this today? DR. Hepburn? we will reschedule it based on a motion for the MAY 6th meeting. sorry. To clarify, what if this does not pass? Not that it's tabled but that it does not pass? if it does not pass, I'll ask MS. Paul to weigh in. so
013we will continue operations, the JANUARY 17th date is the original end date of the original contract. The board previously voted to take that out the JANUARY date out of the contract to move it months earlier. -- 6 months earlier. Now we're bringing it back to the original date of the 5-year contract which is JANUARY 17th of this year. If this motion does not pass, then we'll, you know, go back to the JULY date and end the contract. So that basically is, you know, the result of not extending this additional six months to the original contract terms. could you expand on what the ramifications of that would be? Like who would be in charge of the projects and welling building? so they would revert back to in-house staff and as you know we don't have enough
014staff to support this program. So we would, we already are adjusting and adding additional staff and we're preparing our rfq anyway to go out in the near future. So we do have steps in place. To mitigate the change of pea mores. and also I would like more information on why we can't extend the contract longer. So we can't negotiate more? That's right when you have a contract as a result of the process, which is the rfq process. Without going out again for competitive bidding. okay, I'm going to hold my motion until other people are able to talk. thank you, MS. Leonardi? thank you. I'm still looking for some of the clarity that some of my colleagues were looking for. Where in the current contract does it say that we cannot extend beyond the six months?
015Where in procurement law or state statute? I think we're just, I think for me, I'm hearing my colleagues and I have the same questions, we're having a hard time pin pointing where it says that we cannot extent the contract beyond JANUARY 2026. MS. Batista? so and I MAY need some help from MS. Paul regarding the original rfp that was or rfq that was the basis for this contract. but so when the first bid or when the bid went out for this project, the amount of time would have been negotiated or would have been stated as part of the terms of the contract, of the terms the e ququests for, for proposals. So you can't go beyond that at this point. That is the ultimate amount of time that you would be able to extend this
016contract for. Otherwise, you would have go back out to do to bid the item again. okay. On moving like looking forward, based on the conversation at the workshop a couple of weeks ago, we, the board had expressed the desire for an rfq or whatever the, the item is going out for program management of some sort. When can we expect that to go out? DR. Hepburn? MS. Paul. we're currently working on rfq. We would like to have it on the streets within the next two to three months. okay. I'm wondering, if somebody can speak to that timeline. So if the rfq goes out, if there is a protest what is that timeline like? DR. Hepburn? MS. Paul. I have MS. Andreu, she is on transit she will be shortly but the gist of it is that
017part of the reason for extending aecom's contract back to the original contract terms was to give us time to put the rfq on the streets. and it just depends on the, the protest and the nature of the protest. But MS. Andreu, she will be here shortly and she can speak to the specifics. But again our was to have overlap between the current peamoore and if they're, there is another company that is successful in rfq, to have that overlap in there. okay, I have some very serious concerns about the timeline because that gives, you know, we're so if we need to have a program manager on in JANUARY, that's, you know, about nine months and we've had we're talking about the rfq going out in three to four months. . So what would, I know I
018have a lot of questions about what would be the board's option if you know, if we're in a situation where you know, the aecom contract is expiring in JANUARY, where does that leave the board? DR. Hepburn? MS. Paul? so as I stated before, the intent is to have overlap between the two contractors or between the two or three or four however, many pea moore's we have, that's the intent. I think that we have sufficient time even if there is a protest to move the transition to another p moore. In addition there is various reasons why items are in cones of silence. So it's not or not cone of silence but protest. And so again, you know, I believe we have sufficient overlap to or will have sufficient overlap to continue to move the program forward.
019Keep in mind too, that in many cases our subs will still be our subs. So the only difference is changing who at the head as I stated before. Our intent is to continue to use local businesses as we have in the past to move the program forward. It MAY mean that we enter into additional contracts with the subs or a different model but, again, you know, this is not unusual and project management to change pea moores. Our intend is to learn from what has not happened correctly in the past and to improve the program. Again this aecom gives us that opportunity to have that overlap. I would very much like to hear from procurement about this timeline. This is a very, lucrative contract for for anyone who wants to bid on it. And the idea
020that the bid protest does not cause extended delays is in my opinion wishful thinking. I think a lost times we need to be planning and expecting the worse and it doesn't feel like we're doing that right now. And I don't want to be sitting at this table in JANUARY of 2026 with no options because our hands are tied and this has happened and over and over again and this has happened many times over my five years of experience. I'm interested in hearing about procurement but I have some very serious concerns. so as you can recall, if I MAY MR. Superintendent, I did bring options to the board one was a biggie pack of an existing contract. And I definitely understand your concern because of the past history with this program. Aecom is working collaboratively now
021to close out as many projects as we can and as evidence by the number of projects we're bringing to the board, will close out and retainage and all that, I understand the concern with the timeline but this is where we are. The intent is to again, extend this item extend it to JANUARY 17, 2026, back to the original terms of the aecom contract. And we are, bringing that rfq as soon as we can to the board for approval. And so, as I said before, MS. Andreu can speak to the code of silence and reason for cone on silence, she should be here within the next 20 minutes, I didn't foresee her being at this meeting but she is enroute. thank you. DR. Zeman. thanks, chair. We've had a lot of really great discussions about how
022to manage construction in broward schools and landing on a six-month extension to me makes great sense under two broad assumptions, next as MS. Leonardi pointed out. I'm a little bit more comforted maybe than other members of the board because I know we can do short-term contracts for pmor services in order to provide the bridge support that we're getting today from our pmor. Chair if I remember correctly every year we approve the chart of public schools, is that correct? DR. Hepburn. that's correct. to me that's the biggest risk that's the second assumption is that we're going to get organized inside the office so we can oversee the contractors because if we have a handful of people working for MS. Paul at the end of the day and contractors supporting her staff and then contractors trying to
023oversee, the work of other workers we're getting into very very risky territory because there is nobody that works that said this is how government should be spent. And we're tip towing -- tip toing, so we take the manage. Of the construction project and system very seriously. I'm fine with this extension to JANUARY. But, I'd like to consider another motion which makes it subject to us getting the solicitation by the next school board meeting to answer the concerns about how fast we can get that done. And in addition to getting the preview of the workshop that would represent government employees, I've shouted from mountain tops now for over a year that we're dramatically under staffed under government. We have three program managers, we have zero construction managers. We're under staffed on our building department to keep
024up with the pace. And I feel a little bit alone so I'm going to continue to shouting until I find some friends because you have to have a great government team and contractor team to really be successful. So I would be interested in moving this forward. I'm interested in passing it subject to two conditions. One is that we get the solicitation, the formal rq to us, not at the special meeting but the next regular school board meeting. And we also get a preview of the workshop inside the government for how we do that. Because we can't really rationally assess the size of the next pmor contractors unless we know who are supervising all those working in the team. I have less concerns about extending this. I recognize that there is a legal limit. That's what
025the contract allows, aecom is comfortable with that, so I don't view any conversation about that being productive. What is feasible is that we get this rfq back to tuesday quickly. And second is to make sure that before JUNE 30th and I would suggest at the next school board meeting we get a preview of what the government is going to look like. And look at the entire organization, this is an area of great great risk to this board. If we don't have government people, and say how is this program doing? The contractor is going to walk away and say we're not going to do that anymore. Government people are don't have that, they're bound to rules. Those are my thoughts but I'm comfortable doing this until JANUARY now, knowing that the solicitation is coming out. Knowing
026that we can do short-term contracts after this one is gone, those are not cheap to MS. Leonardi. If you rate the rates on this contract is bad, wait until you say we need somebody for six months, it's today's rate by 40 or 60 percent. I understand we can only go to JANUARY 17th, but we can control how far the rfq and the bigger risk. What is our government team going to look like? And if we don't know because it's going to take six months, those people will start showing up around JANUARY 17th and that's a huge risk and we're all aware. My conditions is solis nation of our next meeting. What is the date of next meeting, 13th of MAY and the preview, so we can see how the system is going to be staffed.
027So we can feel more confident going forward with this contract today. Thank you, MS. Chair. ?Fm I believe MS. Andrew u is on the phone so we can go to board member leonardi. you just want me to read. So I was, I have some concerns about the timeline for this rfq to go out if the aecom contract is over in JANUARY, and we have been cold that the rfq will go out in about 2 to 3 months. I've expressed some concern about the timeline if there is a bid protest given, you know, some of the projects or contracts that have been sitting in a cone of silence for over a year. I'm wondering if we can hear something about the timeline of an rfq going out in a bid of protest and the time that
028it takes to resolve all of that? DR. Hepburn? go ahead, MS. Andrewu? good morning, jennifer andreu, director of 07 racing. So board member leonardi our plan is to get this solicitation advertised in JUNE and hopefully be able to bring a award to the board and approximately AUGUST. Again to your point if there is a bid protest, which we won be able to foresee and that's why we're taking the time and working closely with MR. Coony's and general counsel's office to avoid a protest and ensure all of the language is very tight around this solicitation to avoid the protest. In the event that we were to have one, there is really no way I can depict a time line for when that would get revolves. It depends what they would be claiming for protest and how
029long it would take to resolve it. But that's why this item is before you, because it will give us the additional 90 days in the event that we have a protest or time for negotiation and we would have hopefully some transition period at least one to two months, if there were to be a new firm awarded, they would be able to transition. In the event that they would be awarded, we would need that transition and have that take place in hopefully NOVEMBER at the latest so that, again, we can either have a transition or continue to move through the program in a smooth ordinarily way. I think it will workout, I understand your hesitation and those of your colleagues, but I believe that we have a plan in place and it will workout. can you
030just repeat the last piece about the 90 days again, I was having a hard time hearing. so, the award had approved an award right now until OCTOBER, the item before you today, extends until JANUARY. So giving us that additional 90 days that will allow for hopefully any contingencies a you stated, protest, transition time. This is giving us a little padding if you will. So that we can have a smooth transition period for this particular solicitation. okay. Thank you. And thank you for being on the phone to be able to answer any questions. thank you. Board member bulman? thank you, chair. So just to confirm, when the rfq is drafted, it comes back to the board for approval? Is that correct? We ultimately approve that? DR. Hepburn? MS. Andreu? that's correct. so I guess I'm concerned
031if we bring the rfq to the board meeting instead of a workshop if we're able to get the work done if we have any changes or questions about that. What the most expeditious way to get to a point where we've approved the rfq would be? DR. Hepburn? MS. Andreu, did you hear the question, the concern is if we bring it to a board meeting in JUNE and not a previous workshop does that interfere with the timeline if feedback is given during the board meeting that could cause some delay in pushing it out on the street? well, as you all know, we wouldn't be able to take any action at a workshop it would just be a discussion so. If we bring this item to the JUNE board meeting and you all make a motion to
032approve add this, amend, any of the, you know, information contained there, we can immediately do that and then get it published in JUNE. So that would be the mind set, that we wanted bring it to an actual board meeting where action can be taken? You can vote on it and we will adhere to whatever the board members and proposed and then immediately be able to put the solicitation out. if the board would refer workshop, we're amenable to doing that too. well because board member zeman had suggested this that we bring this to the MAY board meeting, I'm wondering if we can bring it to the MAY workshop so we can talk about it and I don't know if we can turn it around to get it to the MAY board meeting. I think the over
033arching theme here is that every one is concerned about the timeline and d feibility of actualally tting this done. So, we need as much procedures in place to make sure that we can get this approved by the board as soon as possible. if I MAY, superintendent. yes, go ahead MS. Paul. so I think JUNE is realistic. We can assess within the three to four months, but we can do JUNE, we can amend it at the table and do in a workshop in JUNE and come back and vote on it in a special meeting. so bring it to a workshop in JUNE and then vote on it on the next JUNE? yes, the next board meeting. okay. Okay. if I MAY also, I'm sorry. Board member, bulman, but also we have been in transition meetings to
034transition originally away from aecom when that from the original JULY date, where the contract was amended to end. So the transition will not be as bumpy as it was in the past because we have a lot of the data that we didn't have access or didn't have district didn't have before. We have, databases that we have built overtime to help with that transition, so it's not starting from scratch on day one. As previously, the transition from hearing two to aecom was. So the movement will continue as that transition happens from one pmor to the next. but we'll have to identify the next pmor? absolutely. But this is part of the construction business, moving from one to the other. It's not like we start from zero. okay, and, and I share the same concern I guess,
035or the question and I would love to see something concrete, because I guess my colleagues have all asked the same question about the ability to extend the aecom contract if we had to just for continuity while we're doing this in the event that there is any hiccups in the process. I know that we had about, we had about five and a half year total term in the contract. But I'm just wondering legally what prohibits us. And I have not seen it in the contract to understand fully what prohibits us from extending if we needed to by agreement the contract while we're doing the rfq. If both the board and aecom would agree to that. MS. Batista. in essence, the original rfp, that was issued, the formal solicitation that represented to the public what the terms
036would be of the contract. And that included the term, the beginning of the term and the conclusion of the term. So because that was part of the solicitation, they cannot be changed at this point, it would only, you would only be able to go back out and do another formal solicitation. board member zeman had mentioned short-term contracts as gaps, so what is the distinction between a short-term and extending? Or? So the short-term. can it be made a short-term I guess it's confusing. so I think short-term contract within our district has a different conation than, you know, than I think what DR. Zeman wanted to say. If we were going to do a short-term contract type of process, it would have to be part of the new solicitation that is being drafted right now. So that
037would have to say, that the there, you know, that there is the option to do like a short-term contractor, you know, if you want to call it six-month contract. how would that work? So we're getting the bids, the qualifications, they would also bid on a small six-month contract but wouldn't we be going through the process. I'm confused about timeline, I don't want to see any gaps. If there is any hiccups in the rfq and our contract ends, I think, I know that this is kind of unanswered where are we if that happens? What is our protection and how do we make sure that our projects are going forward at the time. There are a lot of variables and we know in the construction industry just in general that the potential for delay and things that
038happen are, not unreasonable to expect? DR. Hepburn? MS. Paul? so, the reality is that, we have all types of projects here. we have small projects. Which also have option of doing biggie backs. And we would piggy back off those contracts with those existing terms. So we do have options it's not, you know, no disrespect to aecom but if they said I want to independent the contract today we will move projects forward. So the reasonable timeline is bringing the rfq in JUNE. If the workshop is desired by the board, we can bring the workshop for approval. That gives us a bert runway to continue the work. And to get different variations of pmor, we don't have to have just one. One thing that the board MAY not see is we have construction services minor projects those
039are projects below four million dollars that we have been doing all along. So if aecom decides tomorrow that they want to leave, we will continue the work. thank you. MS. Alhadeff. thank you. So first to my colleague, DR. Holness, there was another holiday that you missed, there was passover. So I do support the six-month extension for aecom. I do have a couple of questions, my first question is, how much work are the current sub contractors doing right now? Like what percentage of the work are they doing? DR. Hepburn? MS. Paul? I will turn the mic on, mike? MIKEMac entire aecom through the chair. Right now contractually they're doing 45 percent, aecom are doing 45 percent. That's the mbe subcontractors. Under this extension, that number goes up. It goes up to 80 percent of the work
040for this extension period. So our nbe numbers are presently at 45 goes up to 48. And the overall sub cut becomes 0 percent. -- 80 percent. thank you. So the 80 percent of the subcontractors if we need to do an additional contract with them if there is an overlap or any type of bid protest, is that possible then we can just work specifically with the 80 percent of the subcontractors? DR. Hepburn? MS. Paul. yes. perfect. Great, so I move to do a workshop in MAY and have it brought forward in JUNE. second. it's been moved by alhadeff seconded by DR. Zeman, is there any public comment on the motion? Board discussion on the motion? DR. Zeman. I love this. This is good, I'm glad talking about in MAY, shook some things off. We cannot do
041it in JUNE which is much better in AUGUST. To the maker of the motion, we were silent about the orc chart coming in, was that intentional or something you didn't talk about? well I would ask to dr. hepburn in regards of the feasibility of working the work chart forward and if it is, I would request that he bring it forward. yes, we do have a round of show to go one on one with board members so there is coherent and clarity and we have a workshop MAY 6th, and then just to make sure there is clarity in the individual discussions can provide some feedback so we can have a very fruitful discussion at the workshop for next steps. And then after that, what the, MR. Azzarito you can go through that. yes, we would bring
042it back for vote on the MAY 13th, regular school meeting. yes, it provides ample time to go over on the capital of the facility. I want to say we have a workshop day on MAY 20th also which can be the workshop for the aecom discussion and bring the rfq for JUNE meeting and chair just to continue, what does it refer to that is coming to the workshop on the sixth, that the whole work chart? yes, the entire work chart? well let me publicly thank you for bringing it up early. That's a good month yeah before it needs to be approved which is great. That will be great for this board to have it and deliberate and ask questions and get to a consensus. I have no more comments but I love the comment. Thank you.
043MS. Leonardi. I do have some questions just for clarity, for questions. But I do know that we have students, waiting. If there is willingness to either table or recess this so we can hear from our students, so they're not waiting. anybody? my preference. okay, I'll just ask my questions. So just to understand, I think we have two separate items the rfq and the extension. Is the plan to workshop the extension or the rfq on MAY 6th or both? MS. Alhadeff. ?Fm I will leave it up to DR. Hepburn based on the opinions of the board and what they feel they need workshop. So based on the feedback, we would probably address both, the rfq and questions on the extension. I know that board members sense some follow-up questions about extensions that our staff can research
044and bring back that information to the workshop also, email the responses also. I guess I'm wondering if we can get a legal perspective for board members to be work shopping those things? MS. Batista. there is no prohibition for the board members to do a workshop. Excuse me. My question is, so am I to understand that the motion instead of approve at fourth amendment to the pmor to have a workshop prior to this item? Or are we approving this item and then work shopping the rfq? MS. Al ha testify. -- alhadeff. I would like to approve and then do the workshop and then vote in JUNE on the rfq. okay, I just needed that clarification, there is no prohibition for the board to do that. I'll come back to that. But it was my understanding that
045staff wanted postpone this item today. Can somebody, or maybe I misunderstood. Can somebody speak to that. DR. Hepburn. so thanks some of the initial questions were from the board if we need to postpone this item to a MAY 6th special meeting on MAY 6th. So if that's wish of the board, we can move in that direction if we're going to vote on it today, we can move in that direction also. okay. All right, so I'm a little confused. Before this meeting I was told that there were some amendments that needed to be made to this item before this item. MS. Paul. yes, so in the document, it has unless further extended by future board action, that is a mistake. And as MS. Batista stated previously, the contract ends JANUARY 17th, 2026. So there is no
046extension. That language should have been deleted should not have been in the document. is that the only change that needs to be done? that's the only change. Didn't want to give the expression that it could be extended beyond JANUARY 17, 2026. again, I want to hear from legal per the rules and responsibility of the board. I want to be very clear. We've had many conversations with different boards or versions of this board about the appropriate role of board members. It is, it is appropriate for us to workshop an rfq and a contract extension that would be or I guess we would not be work shopping the extension just the rfq. So it is appropriate before it goes out? MS. Batista right, so there is no prohibition that you, that you workshop the terms of the
047rfq and they're explained to the board at a workshop. Or you know, that you MAY ask questions, you know, I mean, there is no prohibition to do that. okay. All right, thank you. sorry, MS. Thompson. I would feel more comfortable tabling this item until the MAY 6th, to discuss it at the workshop and then vote on it on the 13th. okay, we have a motion. she said she would rather vote. per motion is specific about having the rfq come to a workshop. let me clarify. okay. so my motion is to approve the recommended action on the item, which is to approve the fourth amendment to the agreement between the school board of broward school board aecom and to do a workshop MAY 6th and on JUNE 17th to vote on the rfq. point of board.
048don't we have to make an amendment before we approve it? Or what MS. Paul said? no, we don't. we have to cross out the language that she? point of order, this is some words on a description. This is not the words in the what the board is going to vote on. it's in the contract. MS. Paul, correct? The wordings that you suggested needs to change is in the actual contract. this is in the executive summary. it has no barring. And it actually allows us if DR. Holness is correct and this contract allows us to do that's no conflict with giving a six-month extension. I just want to make sure that the board understood that the contract ended JANUARY 17th. so we're on MS. Alhadeff's motion. DR. Zeman seconded. We're having board discussion does anybody have
049anymore discussion, we'll vote on the motion. wouldn't the motion be approving the item? with the additional piecece she had a motion to add other pieces. All those in safer say aye. aye. all those opposed say no? no. roll call. alhadeff. yes. bulman. yes. mix on. no. holness. no. leonardi. no. rupert. no. thompson. no. zeman. no. fails 2-6. so we're back to the original motion, MS. Thompson would you like to make a motion. I'm not going to say it as eloquently but I would like to table until the MAY 6 workshop to discuss and then bring back too vote the following school board meeting which I believe is, MAY 13th. second. it's been moved and seconded my public comment? Board member comment. All those in favor say aye. aye. any opposed say no. no. motion passes
0507-1. with MS. Alhadeff descending vote. Okay, the next item of business on the agenda is item 2 motion to approve the approve the 2025, graduation agreement with nova university. Is there any public comment on item 2? no ma'am. any board member. thank you, chair. How much total with we spending on graduations? DR. Wanza? good morning. We are at or about somewhere near just north of 700,000. I believe that's the number, because we have leases with the broward center with the performing arts, nova southeastern another one is coming at the MAY meeting where we have three ceremony and some ceremony alt louder hill performing art center and some of the ceremonies at some of the school auditorium, or cafeteria whatever is the venue in the school. But majority in one of the four venues that I
051just mentioned. thank you, and I guess my question or something I would like to be brought back to a workshop is how we can move these ceremonies more in-house, is there capacity at our high schools to have more ceremonies at a time when we're trying to cut spending, this is one area that should be relatively easy to do? DR. Hepburn. thanks MS. Thompson for the question. The costs are going up every year and we can accommodate one or two of our high schools so we can save this money that way. That's part of our discussion as well. We'll be happy to provide a follow-up to the board in the near future and also adding that as a costs saving for us. thank you. any other board discussion. All those in favor of the item say
052aye. aye. any opposed say no. Item passes ooh nann newsly. The scheduled school board meeting has been completed. Seeing no obligation.