001testing testing one two three. welcome to today's special school board meeting. We are happy to have you join us and we are thankful for your time and dedication to our school board. Our primary foc sus to create a safe and productive ep vierment for all participants. Please notice all exit doors. While in the board room refrain from obstructing exit doors. All occupants must occupy a seat with exception of the media. Attendees will be designated to overflow area. Upon activation of the fire alarm system, please exit the door in an orderly fashion and remain outside until the authority that has deemed jurisdiction has deemed the room safe to return. Please stand for the "pledge of allegiance". I pledge allegiance to the flag of the united states of america and to the republic for which it stands,
002one nation under GOD indivisible with liberty and justice for all. board member leonardi has requested a moment of silence. MS. Leonardi. thank you. Richard gabriel was a student that an infectious smile, he was kind and caring and would ask his teachers how are you today? Is there anything that I can help you with today? He will be missed dearly by his ft. Lauderdale high school and district. Please keep his family, and community in your thoughts and prayers. thank you. I would also like to request a moment of silence for cara concerns. A wonderful graphic art ist. She designed many logos for departments schools and events. She designed my newsletter and milo go for the hixon. She fought cancer for six years but never stopped work withing. Even from the hospital she would join meetings and
003continue to support the marketing efforts. She will be missed. Her distinctive designs will be her legacy and will continue to be part of our list for years to come. Please join me in a moment of silence in honor of cara. Thank you. As we begin to begin our special school board meeting, we're reminded that our vision is 100 proficiency. We will continue educating all students to reach their highest potential. Our theme this year is believe, empower achieve, one broward. Today's special school board meeting will operate in accordance with 1020 and the board will review the items as advised by superintendent. The chair finds pursuant to 1120.125 that good cause exist for such xaiz and accepts the revised agenda. MAY I have a motion and a second to close the agenda. so moved. moved by MR.
004Zeman and second by MS. Thompson. In favor of closing agenda say aye. Any opposed say no. MAY I have a motion and a second for item 1. Any registered speakers for item 1? no ma'am. is there any board debate? Okay. ye, I'm going to be supporting this item but I want today ask if I could have a access to a copy of what the tests would look like for our reading students? DR. Hepburn? yes. Thank you for the question, MS. Rupert. We'll send a copy, I believe there is a practice test on the website, we'll get that in. perfect and I don't believe I saw the passing rate on this item. Is know it was on the couple other softwares. So as a follow-up, if we can see that, just in case I missed it,
005there was a lot of stuff to follow-up would be fine with that. yes, absolutely. thanks so much. thank you. Any other board debate? The question is on the approval of item 11, those in favor of approving item 1 say aye. aye. those oppose thed says no. The ayes have it unanimous. MAY I have a motion and a second on item 2. so moved. moved by MR. Zeeman seconded by MS. Leonardi. Stll any board debate? The question is on the approval -- DR. Zeman. chair, thanks. Just a question that popped up. it seems that we provide to both traditional schools and charter schools, do they reimburse us or is this something that we do on their behalf? DR. Hepburn. this is included in the contracts that we have with the charter schools or an additional service
006that they MAY be paying for through their venture design within the stratton innovation department. it would be interesting as a follow-up if we can get a list of things that our operating funds pay for that support public charter students. I'm not opposed to doing those things, we do a lot of things for the students in public charter schools but it would be good for board memebers to know the major things that we do. Thank you, superintendent. go ahead. if I can just clarify with that, good afternoon, vicky, because it's fund today title 3 grant, the charter schools are entitled to grant dollars. So we put out a survey to ask who wants to participate and who we purchase lnz for, but it's title 3 that they're entitled to use. terrific. And just to clarify my
007question, I appreciate it. The federal funds do go to students. There are other things that we spend our operating dollars on to support charter schools. I'm not judging whether they're right or other, but I would like to know those things and to clarify, thank you for your illustration there, it's really at the state and local funds that we get for traditional public school students. I'm curious what funds we use to support public fund students. thank you. All those in favor of approving item 2 say aye. aye. any opposed say no. The ayes have it and item 2 is approved unanimous. The next is, item 3, can I have a, a motion. so moved. it's been moved by DR. Zeman, second bid MS. Thompson. Is there any public comment? no ma'am. okay, any board debate on
008item number 3? MR. Cervera? I have a question and depending on the answer, a comment. Are we invoking cover 2026 and sektd option to renew which also covers 2027? DR. Hepburn? MS. Johnson? the option for the second renewal which occured in 2027, is now being voted on and will be brought to this board in and around next year. yes, and my understanding and by allocating a year ahead of time, if with the proper approval with procurement it MAY not have to come back, next year, that's my understanding? that was the suggestion to allocate for another year. I'm sorry, now I'm confused. this item is only for the one-year renewal for service. But we did request budget allocation for next year within a certain amount, I think it's about 7 percent increase. and my understanding from
009procurement, if they can chime in that, I don't believe it has to come back next year. MS. Shock adams. so as a point of clarification, even though, staff is asking for that allocation for this second option to renew, the agreement is still going to go to our office to legally review and anyone who has board delegated authority to sign off on that agreement can. They set it up that way so that they can have the option of having the superintendent for example, if he has delegated authority to sign off on that it second amendment to extend the term of the agreement but it's still go through our office to legally review and then it will go to the appropriate person who has delegated authority or it will come back to the board. okay, so just
010point of clarification so I fully understand. This morning we're essentially voting on approval of first year renewal in the amount of 1.5 million and some change. As well as to also allocate the second one-year renewal so we're voting to approve both of those amounts this morning. However, if in fact, it's decided that there is going to be that second one-year renewal that is to happen in 2027 that will not come to the board, somebody with delegated authority will make the decision whether to enter into that second-year renewal? that's correct. Pending, the outcome of a policy that is coming before you this afternoon. So if that policy does go into affect, and a changes are approved, currently the superintendent does not have that authority and it would come back. But pending again, any policy revisions or
011new policy implementation and if the board gives the superintendent that authority, then it would not come back for you, he would transfer a memo to the board informing every one of the renewal. so I guess my question is, and I hate to jump the gun because I'm family with what you're referring to and what has to happen. But if I vote yes and I'm approving the 1.5 for the first year renewal and 1.7 for the second year renewal and that policy fails, and the superintendent doesn't have the authority to delegate, what happens at that point? We already approved a 1.7. Is it just the formality to ask for the formal permission or is it approved because we already approved the money for the second year renewal. it would not be the formality because you already
012approved the funding. So for whatever the board did not approve the agreement, the item would still fail and they would not be able to move forward. thank you for the clarification, folks. thank you, board member bulman. thank you, MR. Cervera for your questions. just to clarify, why is this set up like this? If we already have that contract. Is it in anticipation of that policy passing? Or is that how we usually do it? It seems to me that we're usually getting the last amendment when we're approving for future amendment? DR. Hepburn? MS. Andrue. thank you, board member bulman. so the policy 3500 was amended and that was after hearing the feedback on the board on trying to be for efficient. So we dfnt want to keep bringing items back before the board that the board
013had approved for via two years, three years, because that's what why we're having 30 odd procurement items every month. So in order to be for efficient we want -- however when we met with legal, they did inform us that each agreement had to come back annually and be amended. And so that is why we're only approving the spend authority for possibly that extension of the fiscal year 27 and not the actual agrereent all the way to 202027. D d I swsw y yr r estition so we're approving up to 8 million and some change but maybe not? Because it's going to come back next year? if this is approved today, the agreement would come back but we would not have to ask for additional spend authority. MR. Cervera. for the record and listen, i'm all
014about efficiency. We saw at the last school board meeting with the number of items and the share of papers that I had to print for that. I'm just very uncomfortable with approving nearly two million dollars on something that in the future. That is triggering a second one-year renewal that is not even in the for front right now and something that could potentially not even come back to the board. Let me ask you this question, is there any cost saving in us doing this now? Or if we come back next year, is it still going to be the 1.7 million dollars? Is there any benefit other than just experience and efficiency? through the chair, no the item would still be 1.715. Sometimes maybe on some goods and service buzz in this particular item, I don't see
015a change in the costs. I don't know this does not sit well for me for some reason. While I'm in favor of workers compensation, I'm not comfortable in voting for a second renewal option that has not come to renew al with the possibility that this does not come back to the board and we're talking about almost two million dollars. While I support the first expension, the first amendment with the first one-year renewal that which cover 2026 plus a million, I'm a little uncomfortable with voting something in the future which I MAY not see again for that amount of money. MR. Zeman. we should take advantage of the discussion that we're having. We have to decide if we're comfortable doing. The part that I'm not comfortable doing, giving somebody the perception that they got something approved
016because they got the spending authority. And that to me would be a misperception, I like that from a governance perspective, we're not saying yes, we're not going to execute the contract and I think we're creating an expectation for whom ever that we're going to do that, I would rather wait on every item and see what happens over the course of the year. Get some real data back from whatever we're trying to achieve from every contract and see if they achieve from what they want or if another vendor comes back to do it better and faster. I don't want to give the perception. That would be my expression of interest. And I think, chair, this board should tell the superintendent whether we're comfortable doing this. I'm comfortable with this item, this came up today. I'm comfortable
017passing this item but as part of this item, we ought to tell the superintendent, do we want to do spend authority for multi-year and my vote would be no, I don't want to do this again because of the perception in the vendor community that when you do this, they have inside track, it goes even to their competitors, they would I say, oh why call on broward county for a better wijet, they already approved. It's in. Well it's not in, and I know it's not in, it has to come back to the board to approve at the contract but why do we want to do that? Have it come back with the spend authority and agreement, and we'll do two things at once. I don't see any convenience, if we can do contracts multi-year, that would
018be different, we don't do that. I don't mind some item I would like the board to make their opinion known on that today. board member bulman. thanks, DR. Zeman. I agree with MR. Cervera on waiting a second option. To your point in terms of competition, I don't know if there is another provider that can do this but we've already got spend authority so if there was any kind of competition for the next year, if we wanted to get different pricing, we've already kind of told them what we're willing to spend. So that kind of kills that as well. So I would say, I approve the first amendment but I don't, we should wait for next year for the second. MS. Alhadeff. yes, can general counsel weigh in on the recommended action because it sbaekz to
019the first agreement and then a dollar and so can you weigh in on that? so through the chair, so the way that the recommended action is structured is the board is approving the agreement. And the financial impact is within another section within the executive summary that there is a financial impact that ties to the agreement that is being approved. But the financial impact table is also the amount of money that the board is approving not only for the agreement that is being approved but also an option for the second amendment. So what is being brought before the board are two-fold. The agreement for the amount of agreement is worth and then the option for the. so how would you recommend based on the discussion with not approving the second part of the amendment? How would
020you recommend changing the recommended action? so, it would be that the recommended action is as it is. It would be that the financial table that allows for the option to approve the finances, it should be clear in your decision today that you do not grant that that amount of money for the second option. MR. Cervera. thank you, counsel for that break down. MADAM Chair, I propose a motion that we bifurcate this, that we vote to approve the first amendment which is the actual agreement that was attached to our actual package and that we divorce that from the second option and table the second option for the second renewal until a later time. it's been moved and seconded. Is there any public comment on the motion? Board discussion? ms. Alhadeff? does it have to be a
021table to a specific date? you can table indefinitely. If your decision is that you are not going to make, you're going to, say no to the sektd option, then you can table indefinitely. I'm not rejecting the 12 months later, I can be in this seat and say I'm all for the second amendment for the 1.7. I'm not suggesting that the board kill the act to invoke the second renewal. through the chair, when this agreement comes back for the second amendment, it will be before the board as a decision to approve that second amendment of course with the amount of money that that second amendment is worth. So not making that a decision right now, will not affect your ability to approve the second amendment for the amount of money that second amendment is worth. so
022your motion is to separate them, and leave indefinitely the second part of the second renewal? correct. okay. And we're still good with the second? Board member bulman? just so clarify, cause I think, I agree with this but the, we there is already an term of the agreement which is the three-year term which ends at the end of this month. So we have two options, we agreed that we have two options. And right now, we're exercising the first option. So I guess we're all confused that the second option is popping up. I think we had a similar conversation in our board meeting last week because there was another item similar to this that MR. Cervera brought up. MR. Hepburn, can you address that? I think it's being able to exercise the second option without having to
023bring it for a board meeting to make that decision quicker so we can execute the agreement. The financial part of the agreement without having to bring that to the board? can you also speak to. If I'm not mistaken, you're already sending aus -- us a list of items. which is very few because the authority for myself or the superintendent, the threshold is very low so you get very few. I think I can only remember one since my tenure of renewal an agreement and sending the board a memo because of the threshold is so low. and that is in policy. okay, there is a motion to the table to separate the renewal with the option for the second renewal indefinitely in a second. All those in favor say aye. aye. any opposed? Motion carries, back to
024the original item. All those in favor of item 3, as amended say aye. aye. any opposed say no. Motion carries unanimous. Thank you. The next item up is item 4. so moved. scoreboard. My brain. Scoreboard, moved business DR. Zeman, seconded by MS. Thompson. Any public comment on the item. yes, DR. Lynch-walsh. Speaker: good morning, DR. Lynch walsh plantation florida. This seems a little odd given that the original spend authority was for something like 165,000 and now you're adding two million when the contractually expires in NOVEMBER of this year. It seems like nothing that would have gone out to bid. I'm sure they're going to say that you have options to extend but the purchasing authority was for 165,000, you have not used it at all until now perhaps it's part of the larger lipstick pig
025campaign that the capital seems to be doing where we're giving out a scoreboard to somebody but it seems a little odd in terms of timing and the amount again, it was 165,000 was the amount of this original spend authority. Now all of a sudden, we're adding two million to it. any other public comment? no, ma'am. board member comment. DR. Zeman. thank you, chair. A few questions on this. Why are we allocating two million dollars in the last week of this fiscal year? When over the last three years, we've spent or at least authorized to spend 165,000? DR. Hepburn? DR. Wanza. good afternoon, valerie wanza. as the item indicates, this purchasing vehicle is utilized through ppo to repair score boards for not just football, basketball, baseball, a number of things and then as we start to
026upgrade some of the football fields, the as you know, the board has approved turf fields starting on an installation schedule. There MAY be opportunities or opportunities to upgrade some of those score boards and at least the ones that are being looked at now allows for marketing opportunities, for schools to generate revenue. But people, the procurement department would have to speak to why it's coming now, because I'm not certain, this is, this is facilitated through ppo and then school call in work orders as they need upgrades or repairs to their school boards. The work is managed and done through ppo. any additional info? DR. Wanza was opening the door from somebody from procurement to talk about but if there is, I'm ready to move on. Our facilities are way out of date. When you go to
027a basketball or softball game, in my experience, gross majority of the time, you cannot tell the score. There is a pressing need and I'm comfortable with that. Does this money come out of the school year 24-25? DR. Wanza or MS. Johnson? johnson, chief financial officer, it's coming out of next year's budget, fiscal year 25-26. terrific. And continuing on that, if this contract ends on NOVEMBER 2025, do these funds need to be burned, four months in one week? no, it does not need to be burnt at that rate. Spending authority does not mean we're going to spend all that money. this is confusing to me, if the contract runs out on NOVEMBER 8th of this year, how can we execute this money beyond NOVEMBER 8th? DR. Hepburn? projects can be initialed now during summer as ppo
028and athletic are out evaluating fields and updating, so that work could be initialed now just to make sure that the score boards that need repair or replacement are ready for the season before it starts. so we can in fact up until NOVEMBER 8th, obligate money even if it's executed after NOVEMBER 8th. and this is for ppo staff money? Plus equipment? correct. Correct. thank you. MS. Alhadeff? thank you, so I have choral springs high school that has a skier board that is just sitting outside, has not been installed. So would this then give them the ability to now have their scoreboard installed. And then high school that does not even have a scoreboard. So would they be getting a scoreboard? So how is it termed? Who gets a scoreboard and who gets one repaired? What is
029the cadence of that with this new 2 million dollars. that's a handful of question, thanks for the question. Go ahead, DR. Wanza. so schools do have school orders moved in. Their cadence of how they prioritize and how they determine if a, if a scoreboard can be repaired or needs to be replaced and then we can to give a follow toup see when the scoreboard at choral springs high school will be properly installed and functioning for the school. And then as it relates to jp, we can do a follow-up on that. I know that historically, they did not have a home field at all but now they're working towards playing their games at least in the daytime because they don't have lights and then what it would look like for them to be on some kind
030of a schedule to get an operational scoreboard. you're welcome. I think it's important to have the cadence of our implementation of repairs or new score boards because schools, yes there MAY be getting a beautiful new turf field and now new scoreboard. But it's not fair for schools that don't even have a scoreboard or scoreboard just sitting outside getting rusty and not functional so I appreciate the follow-up, thank you. thank you. And I'll finish. I had similar questions. The fact that in three years, we spent less than $150,000 and then all of a sudden, we're asking for two million with four months left. Can you please give us a list, I think it should have come with the item. Especially asking all of a sudden for two million when in three years you had not spent
031that much. What are you asking that money for? I know it says a scoreboard but it there should have been a list of what school is getting what? You just mentioned that we MAY not spend the authority, and I know we've had this conversation over and over again. That money gets bundled aside, if we don't think we're going to spend that money, I think it's unfair to have extra cushion in a spend authority when we can be using that money where it's needed. So I would have rather have seen a item that spelled out where you wanted the score ardsdso be.. Whwhis gettttg g em? Wh equiuipment and atatththe total ststwas and the spend authority to be clear what it is we're doing in the next six months because that was a big jump from
032150,000 to two million. So as a follow-up send us a list of the schools that are getting this equipment, and what the total cost per school is, so we know what we're actually spending. so noted. yes, we noted that. thank you very much. any other board discussion on the item? Okay. All those in favor of item number 4 say aye. aye. any opposed say no. Passes unanimous. The next item of business on the agenda is item 5 proposed resolution between the school board of broward county and the police benevelin association. Can I get a motion. so moved. moved by DR. Zeman and second by MS. Bulman. Any public comment. we have one DR. Natalie lynch-walsh. second I sent an email at 6:02 P.M., last week, you approved the pba agreement and this item was suppose
033to come at the same time which begs the question why didn't we fix the internal weakness control weakness that was identified. So today, it would seem you're approving two positions that you already already approved the salary schedule for last week which means you approved a pba agreement for salaries for positions that didn't officially exist because you're not doing what you're asked to do today. If I'm reading it correctly. But furthermore, I'm not sure what legitimate reason, your general counsel and your superintendent would have, because the problem does not seem to permanent below that, in terms of stitching up the fact that your pba agreement which is referenced in policy 4.9 says, you have to follow due process as outlined in collective par beginning agreements but the bargaining agreement is silent as to discipline as is
034policy 2050, so what your general counsel told you last week was misleading inaccurate and untrue. You have an internal control weakness when it comes to handling complaints and police officers the same ones that you're approving as positions because your pba agreement is silence as to how to handle complaints and discipline and having a process in place is required by state law, 112.1533. 532 speaks to investigations, also silence in the pba agreement. This would be the ease thing to fix. There is no reason any objection anyone can have and the problem is, you cannot get past your general council on this. I do not believe the problem is staffed. I saw that they did put procedures in place for investigations but the language surrounding complaints which is how you get to an investigation is missing. So
035I would ask can we do this the easy way and fix the weakness that's are currently in your pba agreement policy 4.9 and policy 50 and additional language which the ft. Lauderdale police department has beautifully written policy relate today this. And I even included a portion of it in my email. So please, let's let staff do the right thing. any other board member comment? Any board discussion? DR. Hepburn, I have a couple of questions, so with the other contracts that we have for employees, is there a place in that contract that deals with complaints and discipline? thank you for the question, chair. I can't answer with certainity, we'll have to review the contracts. If there is anything about complaints and discipline. can we say the majority of them have it? I will reframe from saying
036majority or even a few, I would rather have the team review all the contracts and see what language is embedded in those contracts and if there needs to be updates, we can do that when there needs to be update, we can bring that forward too. okay, so I know that for a fact, teachers complaints and discipline and I believe teachers aids and I would venture most of the contracts have that. In the contracts that we have here, the police officers are employees. So I believe all contracts should have that referenced in there. Last week, we were told that it was covered in the policy but as mentioned, it is referred that. Refers back to the agreement bargaining agreement between the two of how things would happen. So I think, we're missing pieces everywhere. And then
037when we have the contract come back to us t could be just a paragraph that refers to the policy, it does not have to be a big deal. But I think we had an issue. We need to make sure that we don't a law there to be any, ambiguity about what happens if there is an issue, which we hope never again. MS. Batista, do I have to make a motion to have the policy come back to us? Or the superintendent, said it was coming back already, so? I have made a note to initiate a policy. okay. and if I MAY, MADAM Chair, just for clarifications, purposes, I think the issue so what is before you here, you have already already approved this item as far as the salaries and the job descriptions. This is I
038don't want to call it perfunctory so you're approving the resolution. That's number one. Number two, there seems to be a lot of confusion as to whether there is a discipline procedure for police officers in the district? And, the board in the policy 2050, approves the language in that policy and, you know, if you decide that you don't like the language and want to change it, that's fine but in the first paragraph of the policy you delegated authority to the police chief to come up with a process and guidelines and a procedural man alto address all of the issues related to the discipline of police officers. So that's where it is found. That's where you have that information. so I, you said that before, but if you look in here, it says, the broward county schools,
039the chief of broward schools developed an implement manual procedure that provides a framework for the broward county schools protocol. It doesn't speak, it's loosely related, but it doesn't speak specifically to if there is a complaint, and that I would like to see another item that refers it back to that specific manual and state law. So that's why I'm asking. You said that to us last week, but that's not clear that that's included in that and would I like to see that updated. there is nothing, no prohibition for that being added to the policy. thank you, MS. Rupert did you have your hand up? I wanted to let you know my co-chair here, wants to be added to the list. But on page two of the resent one, number 7, MAY 21, the hearing officer issued
040an hearing directing joint respond updating the description and making sure that the bark bargaining agent for them, has that been done? DR. Hepburn? I'm sorry, I'm trying to find the document you're referring to. it's part of number 5 and joint motion for extension of time. It says page 1 or 62 pe bottom. MR. Azzarito? Number 7. takes a village. mauricio hernandez, the MAY 21 order asking the parties to submit a recognition for the board, for the two classifications, sergeants and police officers. One, as a community of interest with police officers 2, that was approved until JUNE last friday. There was a subsequent motion filed on friday, it should be on the pact. It's pending to extend the time to submit the resolution that is before you. But the job description of the question is what
041happens to the job descriptions. We know that in DECEMBER, sergeant and the police officers came last week, I believe there was an amendment to the sergeant's job description, so that's already been done. But the police officer it's been around since JULY 2025, they're asking for this final document so they recognize every one. So the job descriptions have been approved by this board that includes both of those classifications. thank you. And the bargaining agent? So the jobs description failed to demonstrate the formal recognition as bargaining agatha would be somewhere in the verbiage? my apologies? in the verbiage in the wordings? the resolution acknowledges, compliance with the hearing officers requests but this board formerly recognized this two. That moves sergeants and the police officers that were not in the p a, so this is sort of board
042recognition and formal sense to comply with the court order. okay, that does not really answer for me, must be really early. I understand the response, that was found finding, on MAY 21, that yes, we've already passed the job description but they failed to recognize the pba's bargaining agent. That is what I'm looking for somewhere? so that's the purpose of this resolution. okay, so where would it be for me to see that part? the resolution that is pending before this board, just today. the joint motion? no, it's the resolution. Acknowledging. got it, I didn't get that delivered to me. I appreciate it. And I will trust my colleagues on this. But thank you so much for answering my question. DR. Zeman. thanks a lot, chair. I just want to clarify that I think we're asking. It's
043critical that as a board, we're very very comfortable with complaints brought by police officers and against police officers and that we have a discipline process for those. I just don't want to limit his work in coming back to the board to policies only. If we have a policy as our general counsel pointed out, MS. Batista that is our police chief is responsible. I would like to know what has been done. If we have policies in the policy, but I think that the best request to the superintendent is actually a little more general and say come back and talk to us about complaints and discipline whether it's policies procedures, personnel, whatever, because as a board, we have to be comfortable that you know, people who are entrusted with great authority have great oversight. So if that's
044what you asked him to do, that's great. And the request is to look at all comforts so we're consistent and we include that in all personal contracts. I'm not, let me try to say this back in a way that MAY give clear direction to our superintendent. I'm curious about complaint and discipline as a general issue, and I want to feel very confident that there is a clear expectations on their behalf about how you would explain and how discipline would be handled for our law enforcement personnel. Is that covered in what you've asked the superintendent to bring to us? I believe so, but I'll ask the superintendent if that's his understanding. so my understanding is to review all the employees contracts to ensure that there is some form fashion about discipline and complaint process and also
045bringing back policy 2050, do I have the correct number to ensure that it's in there. and the pba contracts. correct, as with all the other contracts that MAY be absent from that language. let me ask general counsel then, what would I affect what I just said? so it sounds like what you're looking for is to have a very clear understanding of what the disciplinary processes for police officers how you would file a complaint and how the discipline would be administered. That can be added on to different places. One of the places is through policy 2050, there is the first paragraph that talks about delegation of powers and crafting of policeman you'll and what not, so that MAY already exist in the in the policies and procedures that have been drafted by the police officers. So
046I think just having those brought back for review to make sure that they contain whatever it is that you feel needs to be addressed, and make sure that it's already being addressed. I would not prefer to do that as a formal motion and just ask the question if the superintendent can send the follow-up of the system, related to discipline for law enforcement staff in broward county. more than process and procedure. and then just to that point, they have, I asked MS. Batista for it and I asked her to chair with the whole board. Has that been sent to the whole board. I'm not custodian of that, but I'll ask the police chief to send that to the whole board. okay, that was my request. MR. Cervera. I'm still asking for a response. I'm asking for
047a follow-up that describes to the board, how discipline is handled as a system with broward county law enforcement personnel. yes, we can follow-up. thank you, sir. MR. Cervera. couple of things, the agenda item that this board is being asked to vote now is whether or not to expand two sets of classifications under the agreement that we already voted on, correct? Okay, so all of this subject to procedure is not subject to what we're being asked now? Okay, that's what I thought. And also there was an allegation made from the prior speaker regarding the district not complying with a state statute in regards to the pba agreement that we voted on and approved at the last meeting, I didn't get any statutory number? MS. Batista. I don't think she was here. but she would know the
048request. it was an allegation made bit prior speaker and I wanted to get the number. is the police ll of rights, isis that what you'r'r rerring toto hair.. mhahael gregory. chief security officer, yes, I believe the speaker is talking to florida statute 112 also officer bill of rights. there was that's the chapter. there was a certain section of the chapter. 533, as well as 532. thank you. you're welcome. thank you. Anybody else? All those in favor of item number 5 say aye. aye. any opposed. Say no. welcome, DR. Holness. The item passes unanimously. MADAM Chair, I just want to say really quick, I was trying to make a comment on item 4, there were some tech problems and I was not able to be heard because they had to technical issues. At a convenient time,
049I would like a request that item be reopened whenever you see convenient so I can make my comments? okay, MS. Batista, can he request. you can have a motion to reconsider the item, or if the comments are not going to necessarily change the vote, DR. Holness can make the comment. okay, does he, it's already passed. I understand that, but for the record, I wanted to have my input be there for the record and I was on, and there were tech issues where I. go ahead and make the comments now, DR. Holness. okay, so it's comment and some questions and then depending on the responses that would determine my vote on that item, that's why I requested to open back the item. go ahead and make a motion then. that's right, I'm sorry. I'll make a
050motion to reconsider. second. it's been moved by MS. Thompson seconded by DR. Zeman to bring item number 4 back to the table, all those in favor say aye. aye. any opposed say no. Motion carries, DR. Holness, item number 4. thank you, I really appreciate the opportunity. So I wanted to ask the superintendent because this seems to be a significant increase in the spending authority for the display boards. It appears that 1 19,337 dollars were spent from previously approved 165,000 and balance of 45,663. So I would like to ask superintendent, how did you come up or your staff with the two million dollars? Was there any kind of needs assessment. This money was tied up with this specific purpose. If he can respond how they arrived at the two million dollars. DR. Holness, I'm not sure
051if you heard, we left this item asking the superintendent to bring us that information back to give a list of schools and what the cost at each school and how they came up with two million dollars. yes, I heard that, as a follow-up but the item was also voted on. So I still would like his response? was there any sort of process put in place where they came up with the two million dollars. DR. Hepburn. DR. Wanza. I'm going to MS. Andreu, I do know there was an assessment. This is to address score boards for football fields as well as baseball stayed diums as well as -- stadiums, as well as baseball gymnasium, so there is a number of needs across multiple sports as it relates to score boards. I do know that at least
052two schools dear beach, the upgrade of their turf fields, those costs neighborhood of 300,000 just for those two score boards. But MS. Andrieu, you can speak to. The work orders are facilitated through ppo. okay, DR. Hepburn is there a reason why all of that was not spent? DR. Hepburn? from my understanding, this item was 20, 22-21, just like many other projects that involved fas tilts they've been stalled. This is something that we're no longer installing and we're trying to make sure that we're no longer late. if you have anything to add. I would add, this is an assumption I will verify this with my purchasing agents and MR. Doreset, but again, this item although it says it's expiring NOVEMBER 8th, I'm going to assume that there is extensions that go along with this invitation to
053bid. And currently through the policy the board has authorized the superintendent to be able to utilize that extension. So I'm assuming that we're asking for this spend authority now and we'll be able to utilize that extension, and then we would already have the spend authority approved. So that we could in essence continue to work on improving getting new score boards and fixing those that are currently not working until 2026. okay, so do you see the need of spend authority of two million dollars. that will be. I know that board member hixon had requested that you come back with, you know, what will possibly the need to spend this money but do you foresee spending this amount of money? yes, absolutely. And just to think in the future, it will be more in the future. And
054not maintained for a while. thank you, my vote remains yes on the item. well you're not on the line to vote, so we'll have to vote again. So all those in favor of item number 4, say aye. aye. any opposed? aye. motion carries unanimously. Back to item number 6, metropolitan organization, can I get a motion and a second. so moved. moved by DR. Zeman, seconded by MS. Rupert. Is there any public comment. Sorry, there is one public speaker, DR. Natalie lynch-walsh. Speaker: good morning, again. I'm in favor of members so long as they benefit the district and taxpayers and I certainly have spoken to people to the planning organization before, they have a health of data. I don't think we're getting the data and see it, so I don't know how much this particular item
055is and I'll be back on item 7, I signed up to speak because that is even more concerning. Thank you. thank you, any other public comment? no MADAM Chair. board member, comment, has alhadeff. so with all of these memberships, I would like to see the attachment with the benefits that the school district is getting from the membership. Because it's very important that we're actually using whatever we're, connected with the membership. For all of these now and in the future, if you can give a board follow-up for the ones, I believe there is two board memberships for this board meeting today, thank you. DR. Hepburn. that request is noted. any other comments? All in favor for item 6 say aye. aye. any opposed say no. Motion approves unanimously, the next item of business is item number
0567, membership dues to the council of great city schools. Can I have a motion and a second. so moved. moved by DR. Zeman, seconded by MS. Rupert. any public comment? DR. Lynch-walsh. Speaker: DR. Natalie lynch-walsh, plantation florida, counsel great city schools, in favor of membership but more important that you use whatever benefits you're getting. For example, they did a review of ppo and had a number of recommendations, that the district said would be a three-year plan and that was five years ago. So the three-year plan should be complete but in reading and writing, we were told bit executive director of ppo that the superintendent had not directed him to do anything about the three-year plan. So essentially, you did not use the benefit, come in here and do a very very thorough but brief, review
057of ppo, which includes things like get yourself a real facilities chief officer, do a facilities assessment, do a facilities master plan which is a standard which we seem to be doing part a but not plan b. And then higher cost of ppo, if you have not read it yet, it should be benefited. That was brushed aside which was that was five superintendents ago, we know nothing and they just brushed it aside, not once but twice. All those that were one that hit home and should have been addressed and there was a three-year plan, and had that three-year plan being addressed you would not have so many work orders which I believe there will be a request for all the work orders again, because it sounds like we're scam pering to try to close some of
058those. But again, the district has to deny fit? thank you. Any board member comment? DR. Zeman. I agree with the initial public speaker comment, this is an organization that represents us. This is the largest urban school districts in the united states. Every month, the superintendent sit down with other superintendent and school board members from the top 80 or 90 school boards. They have grown. They have reduced their membership koubts down to 75,000 is the lower limit. Can now be members. It expands the number of people that read their material. On how do you improve student engagement. So this is a group that is like us, it's the sixth largest district. We need to contribute to what they want and data like us and make sure that they use their research effectively when it comes back.
059Last point on this, the department ofd, entire department of research was just established a few months ago. This makes the last group, the last group that does research. On top of that, they continue to lobby for things that are good dm general, not for political things, that are general good for educating the future of america. This is a great investment to MS. Alhadeff's point, tremendous feedback, would I like to codify that too because to say, this is exactly what we get from them . The conference that they're doing in philadelphia is a must-go, it's the best professional development experience for a school board, in the country. So MR. Cervera, our new member, this group has 400 representations, covering different things. And the research they do and the experiences you learn from other people that are
060there, absolutely phenomenal. I look forward to seeing everybody there in OCTOBER, in philadelphia. all those in favor of item number 7 say aye. aye. any opposed say no? Motion passes unanimously. The next item is item 8 visual on surveillance equipment, can I have a motion and a second. second. moved by MS. Rupert, seconded by DR. Zeman. Any public comment. no ma'am. any board member comment? MS. Alhadeff. thank you, so my question is in regards to the replacing of the cameras and cadence of whether first threshold is to replace areas with blind spots first then try to replace the analog units and how we're replacing cameras knowing that we MAY have blind spots that MAY be a working camera, then keep it. this is a joint effort between safety security and also it, so I'll whoever
061wants to jump in? To start the conversation. good morning, trey, I'm going to turn it to our soon to be director of analytic. thank you for a very good question. Right now our efforts is working together with the chief of safety and security is to take a look at all cameras that we have. One of the deficiencies that we have without going into too much detail is situation of awareness which is a situation that is brought up our partners. Is knowing which cameras are down so we're not constantly accounting and waiting by logging into their individual systems. So a individualon which is owned by motorola allows us to see under one pain of glass the cameras stauts for the thousands and thousands of cameras that we have installed. Although that does not address your question,
062that gives us a direct inside into which cameras are down and where the blind spots are so we can have a systematic plan how to better address. Right now we're in a reactive mode respond to go camera down events as reported by schools. This is going to allow us to respond faster. We currently only have active for sub set of schools and increasing to district wide in the next month or so in partnership with motorola. thank you, that is really super important. As we know there was a 20-minute delay on the cameras on 2/14. so our cameras have to be functional and working correctly. The another part of this and I I don't know the answer, with these cameras is there going to be any ai technology to identify if a weapon is drawn at
063school to box it and alert it, knowing that time is so important to take down -- for law enforcement to take down the threat. And lack of somebody 100 percent of time, watching our cameras, we need this technology to alert if there is a threat. DR. Hepburn. MR. Casteneda. another excellent question, that I would like to answer because it involves ai. There is ai capabilities on the servers however not all of them so. Part of our process is identifying cameras that are yet to reach that threshold and upgrade them to that capability. Now ai provides the ability as you just said to basic make the cameras less of a passive system and for alerting system. Certain things that you don't want to do, you don't want to get into facial recognition and things like that,
064but right now we're work withing motorola to at left get pattern regnition. R r examplple,alallowing our ofofcersrs do arar foa red car that was tremendous version the campus and having the system detect red car in order to assist in an investigation. That is an example. So they have all have the capability and we can institute it district wide. so I'm going to zeke to two things specifically, that I hope our cameras is identify. One is that somebody jumps a fence, is that alerting. And two if somebody takes out a gun and is there an alert there? those are two capabilities, we'll have to give you an update whether any cameras are set up for that. But that is from a purely passive system which requires a human being to having a system that can trigger
065and alert when it detects a moving object that is scaling a fence for example. so I've been talking about this for years, and I think this board should be very aggressive in, I hear it's being, it's available. So is it available or can we actually use it? Meaning it's available and we have the ability to use this or no, it's available but we didn't pay for that part of the camera to be able to use it? no, it's available but the team is making sure that all these common terms which is not turned on, there is some servers that some schools have and that some schools don't have. That's the whole process of scaling out this technology to ensure that we can do this. We're not holding back technology, we're not holding back dollars to
066not purchase a whole suite to dampen our capabilities, we're going full board to have the best technology to do all the things that you just mentioned. so I would like us to be very aggressive for the start of next school year. we have to as a board understand which schools have this technology and what do we need to get there so all of these schools have this and we can implement this. This is a huge process and layer of safety protection that we have to execute and implement at all our schools. just a point of order, to arrive from what has alhadeff said, that we said time for a closed security briefing again to get a full debrief. My question about that, is largely based on the amazing acceleration of ai on the back end.
067And some that we cannot talk about, would it make sense chair given that it's been a while since we had that closed-room briefing that we do that on JULY 22? DR. Hepburn? sorry, I'll turn the mic on, we can accommodate, I'm sure the team is very excited to share all the things that they're doing. and if I could, I think the subject in that briefing is what is possible and what do we need to do? Because if there is a gap between what is possible and what we're doing in a closed door setting, I would like to know more about that so we can figure out how to maintain our well-known capability for our district that has done more for the security. So we need to keep that inch, I think that would be a
068useful close-door session. Thank you, ma'am. thank you. Any other board discussion on item 8? All those in favor say aye. aye. any opposed say no. Item passes unanimously. item number 9. so moved. moved by DR. Zeman, seconded by MS. Thompson. any public comment? no ma'am. any board member, comment? MR. Cervera? thank you, MADAM Chair. I had a couple of questions, is parental permission required for participation in these tele health sessions by students? DR. Hepburn? MS. -- . yes, permission is granted. and hip pa protected? they're hippa protected. DR. Zeman. I want to give a shout out for health, last week we did 126 items. But this is a free service and yet it's an incredible service to our students. So they aid and they come in and do these things, times thousands. It does not
069cost us anything. This service MAY be impacted by the new legislation with medicaid. Fl medicaid eligibility is drastically reduced, the program could also be curtailed. So we need to track this. All I'm suggesting, if there is a historic change in medicaid that we progress monitor in terms of finding whether kids that are used to come in and get this essential care are now not doing it. I don't think that we can afford to pay at the scales that federal dollars can but I do want to it be prepared for that in case there is a roll back of medicaid. DR. Hepburn. noted. any other discussion on item 9? all in favor say aye. aye. any opposed, say no. Motion passes unanimously. The next item. so moved. moved by DR. Zeman, seconded by DR. Rupert. ?Fm
070all those in favor of item number 10 say aye. aye. Any opposed? Say no. The next is item 11, continuation of district soft area and hardware for 2025-26. so moved. moved by DR. Zeman, seconded by MS. Bulman. Any public comment? Any board member comment? All those in favor of item number 11 say aye. aye. any opposed say no, item carries unanimously. Next order of business, item 12. so moved. moved by DR. Zeman, seconded by MS. Alhadeff. Any public comment? no ma'am. any board member comment? thoiz in favor say aye. aye. any opposed say no. Item passes unanimously. Next item is 12. We can't on a special meeting, they have to all go individually. Yeah. Okay. Moved by DR. Zeman seconded by MS. Rupert. Any public comment? no ma'am. any board member discussion on the item?
071All those in favor of item 13 say aye. aye. any opposed say no. Motion carries unanimously. The next item, of business on the agenda is item 14, occupational and physical therapy services. so moved. moved by DR. Zeman, seblgded by MS. Rupert. Any public comment? no ma'am. any board member comment? MS. Alhadeff. my question is if they use therapy dogs with students with IEPs, this can reduce anxiety and help students feel safe and engaged. DR. Hepburn? MS. Holingsworth. I would have to follow-up if the company use the dogs but for this is it's for the gross and motor skills that have that. We do have therapy dogs in our schools, if a student requires that for their unique need as well as we have engaged with other community organizations that are provided pals and things of
072that nature but that would be specific and even though, that dogs be provided by the individual but I can do a follow-up to see if they utilize but that is not typically what this has been. all those in favor of item 14 say aye. aye. any opposed say no. Item next is item recommendation to approve 7 authorized private provider childcare program license agreements any, I need a motion. so moved. moved by DR. Zeman beinger sektded by MS. Rupert. Any public comment? no ma'am. board member discussion? All those in favor of item number 15 say aye. aye. any opposed say no. Motion carries unanimously. The next is item 16, school board policy review coward p a, it's been moved by DR. Zeman, seconded by MS. Rupert. Any public comment? no ma'am. any board member discussion, any
073in favor say aye. any opposed say no. Motion carries unanimously. the next item 17, can I have a motion. It's been moved by DR. Zeman seconded by MS. Rupert. Any public comment? no ma'am. any board member discussion? I would like to speak on clever. Is there any academic where we pay 24-7 but don't turn it on 24-7-365. DR. Hepburn. I'll have to follow-up. chair, would it make sense that we pay for program that we pay 24-7-and 365 and not turn it on. to pay for and not turn it on. yes, sir. there MAY be a specific reason. I'm not presently aware. I am, and so as a follow-up, MR. Superintendent, can you please report back any academic software that we pay for 24-7 that is not turned on 24-7. thank you specify turn on. available
074to students. okay. okay, is that it? that's it. MR. Cervera. thank you, MADAM Chair. In reading this agreement, specificallile section 2.8, there are a lot of third party vendors that we're allowing access to our student educational records. Just to naum a few, amazon, apple, data dog, google, sales force, zoom, twielo, what first of all why is this necessary? Number one. And number two, what safeguards is the district putting in place to make sure that this information na is being produced is protected once it's turned over to the third party vendors. DR. Hepburn. I'll ask MR. Davis to come on how we alleviate any security concerns. good morning, tremendous davis, and a very valid question. We work closely with privacy office to ensure that we follow our guidelines relative to compliance for example, verba, in some
075cases where we do business with vendors, we have clauses that are standard a template to ensure safeguarding of student data to follow those particular requirements. if I MAY quick follow-up. I'm not a techy person, I don't pretend to be one, my children constantly remind me, I am old. I'm looking at this, why does apple and why does google need access to this information? In my mind, if they have that, that's gone. That's in the, that's out in the cyber universe, and I'm not trusting these third party vendors to properly secure our kid private educational records and data. What is the purpose of amazon and apple and data dog and google and all of these companies, I think there is 20 plus of them, why do they need this access for this clever program? DR. Hepburn?
076MR. Davis? so you know, in some cases and we have pockets, it's not district wide, sometimes it's particular program at a particular school or series of schools that might be sponsored by apple or some of these other vendors that have been in for quite sometime, sometimes they're new requests and it certain stages to interact with our students or staff. There is a requirement for that data. But again, it does pass through quite stringent review. I do feel you though, I have three kids as well, and the reality is, there is lot of information that is on the dark web as there is, you know, in other areas. So, just know that we have vetted various levels through the legal process, as well as ensuring that the value is there for our students. But I do
077appreciate your concern there. is this standard, is this sort of standard agreement when you get agreement where our students have access to do programs to help with their learning and education, that you have to basically agree to a law the tech big boys to have access to the records or is this unique to clever. no, it's not unique to clever, there are individual agreements where we have to make the concessions in some case sxz sometimes it's required to have the maximum value added to the system. But it's not a blanket, let's say release of information on a particular student or let's say a staff. It's very detailed as to what is allowed in that safeguarding section so we're vairful that it's not a blanket, you can have access to all student data or to all
078data. unknown participant is now exiting. MR. Davis, you comfortable with this? I'm never comfortable with releasing data when it's not necessary. However when it's been qualified through academic services through our privacy office through our, through our technology and value perspective, I'm okay with the risk of, the balance of the risk and the reward. The reality of the world that we live in. I hate to say that they already know the information, but the reality is, and in-person al lifes, people are using providers like google, this data is already available out there both on the dark web as well as not. I do think this is a balance, this is a very interesting subject and one that we talk about often. In our information security assurance realm. thank you. you're welcome, sir. MS. Leonardi. thank you,
079kind of in that theme, let me fix my microphone situation. So I'm looking at the agreement and I know MR. Cervera raised concerns as well. So like on page two of 22, it says, they will provide clever with following information records, transfer. So, like for instance, student esc or gifted history, can somebody elaborate on like why these vendors would need access to that information? Educational utility? MR. Davis? so, clever if you think about it is a dashboard and access to various applications, so we're talking about organizing logic for many diva mrikations. So I think we would have to understand which application in particular that we're referencing and maybe why that was decided to have benefit and our value in that particular situation. But that is a explicit example of one vendor that would need access
080to draw value. Not that it would just need to be given for no reason, I would need to look at that use se and apapication. okay, what aboua ststudent identificaonon number? so I know in certain cases that student identification numbers are used for like a award programs, you know, for example, it would certain vendors to issue out recognition and all, very specific to applications. So, I don't know if MR. Castaneda has anything to add to that. thank you, MR. Davis. I want to bring attention to what clever allows us to do and not allow us to do. It allows us to provide data, that's what the contract is addressing. However releasing that data to third party requires another contract and scrutiny. For example, for usc related area that, would never be released to any information
081related to that. We always take the approach and MR. Davis has always been keen on information securities assurance. On ensuring that they have the minimum for them to be roster and receive instructional. So that would volve their identification number, it creates a unique identifier, it's not a social security and enough information so they can receive those educational services in the same way that they're receiving educational services in the classroom. okay, I can go down the list and I understand what you're all saying in terms of what, it's vetted, and clearly, and closely scrutinizes. do private schools engage in similar agreements? So if I, if I put my child in a private school and they're using online platforms, would we expect the same kind of release of information to happen at the private school level? DR.
082Hepburn? MR. Castaneda. clever and there are other companies to it in the space. But a private school, if they want students to be able to connect to these resources, easily, because in the absence of clever. Let's say clever didn't exist and for many years, it didn't. Basically a school or district had to figure this out with the vendors individual, which creates a lot more risks because now instead of one possible area where something is breach, you have hundreds of different integrations that are occurring in parallel or you have multiple safety points. Ultimately, if you don't use a service like this and if you decide, you know what, I'm not going to send my data, it will forced to create annual log ins, maintain manual pass words and that creates a barrier for education where you
083have kids that will have to remember five different pass words to get into the different platforms. thank you. And I understand, I understand multiple perspectives on this. Like I don't want my child out there, my identity was fully stolen in 2020, people were applying for credit cards and buying mattresses, that was not a fun experience and I would not want that to be for a child. And some of this information is very sensitive, so I understand like the the heartburn around giving this information over and I also hear and believe that we are being very careful about how we hand this information over. I think this is a bigger issue than just a contract. And I would be interesting in adding something into the platform or working with our broward delegation to ensure that in
084this state we have certain information, especially when it comes to these big tech platforms. I do I understand that these have information I'm keenly aware of that. But that still doesn't make it any, more comforting. And I think, you know, MS. Hixon has braupt the role that technology plays in our schools and the first place and do we need all of this software and some of our most successful schools don't even use a lot of these mrats forms. So I think that's, there is an opportunity to have a bigger conversation about the role that all of this plays in our education in the first place. But I certainly understand the discomfort with handing this information over even when we're being careful and scrutinizing the ways in which we do that. MS. Alhadeff. yes, so I
085would ask of a follow-up with regards to clever giving us their security framework that protects the student's information and then, I would even go on page 7, the sub processing the different companies and let them tell us what protections they're putting in place. And to MS. Leonardi point's, maybe there is an opportunity where we don't have to have so many of these sub processors. The more, the people that have access to the information the more possibility for vulnerabilities to do type thet cal do some type of damage to sensitive student information. So those are my asks in regards to follow-up, thank you. MS. Batista. Anything you want today add since this is a contract? based on the request, that's something that can be requested of these different companies. There are different sections that already safeguard.
086You can find them in section 2.5, the dlefr covering the confidential of records. And all of these items in the contract have to comply with verpa and the code section 6-a,-101550 which is online personal protection. And those apply to charter schools but they would not apply like parochial schools if they don't receive any federal funding. So you know, we as public schools, potentially, under because we also receive the federal funds have more protections for these records than other schools would. I have a question for MR. Rodes, is this something that we can potentially audit down the road? the short answer is yes. It would depend on where the issue is that needs to be audited but looking like any other agreement or contract to make sure there is performance and compliance. just as a point
087MAY I interject, so MS. Alhadeff's point, our audit team has the ability to look at compliance and contracts but there are other teams that look at cybersecurity who's profession is in making sure that the breech that happened with MS. Leonardi is not opened to staff. And that has some proactive measures to ping the system and try to get in in certain vulnerabilities and that MAY be something that we want to do. That kind of vulnerability assessment, might be an alternative to actually looking at contract compliance. Because contract did not stop the breech, we get the stupid letter, you qualify for credit protection. As actual breaching the systems because what we're going to get through our cio, is all legal documents look like they make sense. That is something you MAY consider. MR. Davis, if you
088have anything to add to the conversation about DR. Zeman. absolutely, compliment what MR. Zeman said, and we do testing for assurance. And there is one comment that I'll throw in, lots of honest people. The reality is, we have to do that penetration, there are people that don't care about that. And you know, it's important to note, you know, potential breeches with nothing new. we forward that through very innovative means here on site. But again to compliment DR. Zeman on that, that is something that is necessary. Third party assurance is necessary even with the trusted people that we have internally. MS. Batista. yes, I just wanted to add sections in the contract, 2.9, 2.10, 2.11, page 8 of 20 and section 2.10 specifically talks about auditing for databases and clever, should allow school to track authentic
089ated access to clever system and so on. thank you. MS. Bull mab. -- bulman. thank you. Sometimes I feel that I'm the only one worried about this stuff so I'm glad that everybody else is. It pains me to have my kid's information out there as well. Culturely it seems like something that everybody is floating along with. I have a couple of questions about liability in the event of a breach. I'm look at a couple provisions like in 2.7, clever will be financial responsible if their breech is due to willful misconduct or negligence. Are they not liable to us, if our information is compromised. it does have the auditing component, it has a notice component that if there is if there is a breach of security, they have to notify the school board, notify us immediately,
090there is, you know, they have to notify the privacy officer. Obviously, they have to follow the terms of the agreement. and the information safe for students and staff. I guess my concern is the definition of negligence if they come back and argue that they did everything that they could do and there was nothing they could do. It says they're going to pay, for certain things, if it's due to their willful misconduct or negligence, if it's due to their violation or negligence, as it gets into the question of what the, industry standard is for negligence and then do we have our own insurance and things of that nature that protects us in the event that this becomes a battle. I don't know if there is anybody here from risk management but the short answer is yes.
091yes, I was going to say, the answer is yes. But you're correct, relative to each party and I've dealt with many of these both private and public sector. Their insurance was the party that pushed for approving that fact. And that's also why we have robust records as to why something happened, logs because that comes back to us. We know it happens that way so we have to dis conduct any hearsay. and then one last question, in 2.4.2, is it necessary that we provide the data birth of children? That providing any, of all the things that are on this list, it seems like that's the most identifying factor. If we're trying to be protective of information. DR. Hepburn. MR. Davis or MR. Castaneda? that's an excellent question and while we MAY be providing part of the
092birth as part of the demographic to clever, if you can allow us to follow-up, we can see if we're trying to provide it any. Why traditionally date of birth in the past was a way of doing password resets. So we're going to follow-up and find out, if it's actually even being sent to any of the students that are feeding from clever, because otherwise, we don't need to send it to clever at all. thank you. Any other board discussion? MR. Cervera. two things, real quick if I can, MADAM Chair, in response to my colleague's comment about the negligence standard. Not gross which is easier to proof under the reasonable standard. And actually to try to land this plane, my question is do we have any leverage with these companies? We go back to companies and say,
093we don't want to you giving our information to google and zoom, will they tell us to go fly a kite or do we have an operative leverage? MR. Davis? I'm always going to answer yes, that we have leverage and if we don't attempt, we don't know. So the reality is, my team knows it every single contract that we deal with which is renewal or new contracts that we have to negotiate and that's some of the reasons that you've seen innovative updates to contracts that have been like say microsoft licensing is one that renewed. It does not mean that you cannot negotiate with a giant. So the question is, whether or not we believe that the applications that are hosted and/or presented by a clever's dashboard as an example would need that information or not. But
094to say that you couldn't have lever, you don't know until you try, that's for sure. So I agree with you, sir. any other board member comment? All those in favor to 17 say aye. any opposed say no. no. motion pass es with two descended votes. Minus DR. Holness. And the last item on the agenda is item number 18, board member granicus llc. so moved. moved by DR. Zeman and seconded. Thank you any public comment. DR. Lynch walsh. Speaker: maximizing my 12 minutes, all the doge have been committee have been waiting an hour and a half past 9:00 o'clock. That being said, obviously, you have to approve granicus because the contract runs out JUNE 30th and in the spirit of efficiency continues improvement ananioiorizizi, we've had granicicussie e 20, as somebody who freaks granicus and speaks
095to staff that have to live with granicus, I would suggest the following. Survey your staff, you're about to enter one of your two allowed extensions. You MAY have to hire a firm to do it because in my experience, surveys in this district don't go well. Survey the staff and public. This is a public facing program that is the transparency of this district. I do not believe that it's being used to, that it's use maximized and you can tell that by looking at what other districts do. Maybe use the counsel so help you find out whether other districts spend a little bit more and get a lot more, spend less and get more, but I can tell you this is more painful than the old system. When you click on attachment, you have to go back
096all the way back out. We've all been complaining both sides, granicus sucks to what you had before but I don't believe it's the fault of granicus, the devil is in the details. I would recommend that you use outside source to see if the system is benefiting. This is how items get on your agenda, you also use granicus, I don't think it's functioning as effectively as it could. But don't blame granicus, don't throw the baby out with the bath water, but maybe, don't ask the fox why the chickens are dead, to find out how other districts do this. This cannot be the best that we can do. any other public comment? Any board member comment? All those in favor of item 18 say aye. aye. any opposed say no. Motion carries, minus MS. Leonardi. Okay. The
097scheduled school board meeting, has been convened. I adjourn this special meeting. We'll take a few minutes to set up the workshop.