001[Music] Thank you. Welcome to this school board workshop on the district Educational Facilities Plan. Without objection, we will go straight to questions. Unless my colleagues would like a presentation. All right. First on the list, I have MISS Hixon. Thank you. I didn't know I was going to go first. I just have a couple of quick questions. So one actually, I guess would like to hear from my colleagues. So some of when we go to the schools, some of them have security huts where the security person that's at the front is in an air conditioned space. And some of them, they have to sit in their car and some of them, there's no one at the gate at all. So I would like to ask the superintendent or I guess my colleagues to, if they're interested
002in adding security huts where needed to this capital budget. Security, where. We would need to price those out. I know for most schools, they're not actually bought by the schools, they're actually bought by other entities, maybe ptsa or fundraising and things like that. So we have to price them out because those security huts, they're not not fixed. Right there because some of them can be rolled away for storm. And but we have to price them out to see how much they actually. So I guess I'd like that information and then we could discuss it at the next one, but I, I would like to do that. Also, we've done a lot for the football fields, which I know also encompass flag football, soccer, all of those things. But there are a lot of baseball fields
003that have night games or would like to have night games, and they don't have lights on their fields. So I, I'd like to kind of pull my colleagues about looking at what that would cost and where, where it's needed to add to the defp. So any of my colleagues have a concern. About. And if I MAY, to, I think an additional step we would have to do is, is communicate with those communities around it, because most of the time when schools were built, I know I went through this as a high school principal. They were okay with the football field lights. They didn't want the baseball lights. And that wasn't so much the school district not putting in the lights. Most of the time it came from the surrounding community says, okay, we'll put up
004with this, but we're not putting up with the additional lights, so we'll have to check with the surrounding community. For those high schools that maybe don't have that. I would just request we still have several, I believe, seven schools that don't have lights on their football fields, one at least being West Broward. And that's something that they have and another being Hollywood Hills. But West Broward has wanted lights for 20 plus years, and that's something I've been working on. So if we're going to include baseball fields in the dfp, I would like. That's fine. Maybe lights in general, lights for athletic. So we'll price that. We'll get a cost estimate, bring that back to the board so you can make an informed decision about it. Thank you. My third question long range facilities plan I.
005It might be incorporated in this budget, but I don't see it like called out for us. So is there money in this capital budget for long range facilities planning? Go ahead, MR. CHAIRMAN. Yes there is. Okay. Can you tell us where, like what line item that is? It's in the existing dfp. So it is already funded on slide. Slide six. Slide four. Yeah. On slide six we generally go over some of the things that are already funded in the d, f, p. But on slide six it says requires funding. That's why I'm asking the question. Oh there's funding for the long range planner. But the long range plan itself would need additional funding. Okay. So that's we know that we're going to be doing that. So I would also ask that that move to being
006funded in the defp not requiring funding, because if we're going to do some of the other items that were passed today, we cannot do them without having a long range facility plan like set in place. So. And I just want to clarify, the long range facility planner is, is funded in the current dfp the consulting. But the actual plan itself, of course, is something we need additional dollars for, right. But just having a planner doesn't give us a plan, apparently because we need funding and we're asking the superintendent to consolidate schools and build brand spanking new ones. You can't do that without a long range plan, not just the facilitator. So I that was a flag. And the last thing on page ten, it says that transportation for the school year 20. 2728. I think
007that's the one. Yeah. So. 2728 the transportation is going up. Then it goes up again in 2829 but our enrollment is going down. So can someone and actually like goes up a lot, $500,000 each of those years. So if we're losing enrollment, our transportation should either be staying stable or going down, but it's going up quite a bit. So if you could explain that. Go ahead. Wanza. Because I think that's for fleet. Good afternoon. Good evening. Valerie Wanza Chief strategy and Innovation Officer so, so a couple of the points here, MISS Hixon, and we can certainly revisit it, but a couple of them is to really look at the fleet itself and the necessity to maybe have to replace some of the older busses. That's one. But two, one of the things that we do
008have to recognize is even though our enrollment is going down, and I'll use chapel trail and our silver palms as as an example. So when we, when we consolidated and repurposed Panther run elementary school, all of those kids that were neighborhood kids that generally didn't get a bus, now we have to transport all of those students to two different schools. But we can certainly look at, you know, the the number of busses that we MAY need to lease over the years and come back if need be. But a part of that is replacing the older busses. And then also, even though our enrollment is going down, we now have to transport more students potentially and to greater distances, but we can certainly revisit it to make sure we're being as as efficient and financially responsible
009as possible. Thank you, I appreciate that, but we're also looking at centralizing, doing some other things. I can't accept that our enrollment is going down, but our transportation has to go up that high. So I, I think we need to look at routing in different ways. And that's one way we use ai to do that, I guess. But I, I, I appreciate your answer, but I still have a problem with it. So we will certainly go back and revisit it. MISS Jason. That's it for me. Thank you. Thank you. And I do need to get consensus to extend the meeting. I would propose an hour. So is there an objection to extending the meeting an hour? Seeing no objection. DR. Zeman. Thank you. Chair. A couple questions and then an idea that I just want
010to kind of continue to talk about in light of DR. Holness growing some schools, while we're also doing some school school repurposing. First two technical questions. So we just agreed today to sell trail ends in an earlier school board meeting. Is that $14 million accounted for in these tables? Doctor Hepburn? MR. Shim. No, it is not. We typically would include it if they already have a contract. And since the contract was today, we will include it when we bring the tentative plan in JULY. I appreciate that, and it's nice to have $14 million for the good instead of for the bad. So that's great. Second question, what is the assumption over this period for property value increases? Doctor Hepburn? MR. CHAIRMAN. Yes. It's approximately 3% 3.9%. But is that for one year or is that
011for all five years? You have 3.9 built in there. There there's percentages built in approximately three, 3.5% per year based upon the edr economic and demographic research from the state of Florida. They do five year projections and we typically use their their values and kind of cross-reference it with our our local property. Appraiser's. Terrific. Thank you. And then I just want to go back to DR. Holness idea earlier about building why we get smaller. You know, there are certainly areas where Cops funding can be used to build new schools and to build them very strategically, where we know there are both students coming into an area down to the zip code level and areas where we know they're building affordable housing. And if, in fact, we put a school in our plan, people would be
012more likely to move into that affordable housing that had children. And so, again, as MISS Leonardi pointed out earlier, you know, there is an ability for something as impactful as a school district to actually help shape the future. But if we can strategically place schools near these high growth areas, I feel like we ought t t learn some m me about thisetweween ouremograraicics a and our capill programs people, and come up with some ideas about where we could either dramatically increase the capacity of a very successful school near a high density growth area, or to build a brand new school. In order to do that last point, and I know we already talked about that earlier today, so I don't want to belabor the point. The last point, which I think is a real opportunity
013for this table on page five. MR. Shim, if I'm correct, there's 16 million left. It's unallocated for 27, and that's short 14 million because of the trail's end site. So it's really 30 ish million that's unallocated in 2020 seven. 15 million. Yes that's correct. Thank you very much. I think that was MISS Alhadeff. So it's 16 plus 15. So 31 million. I would really like to create kind of a a superintendents fund for school improvements for csmp kind of projects. So small local contractors that can do things like tear down a ratty old signs that we still have in front of way too many of our schools, they've all been replaced, but we still have the old broken one with the letters falling out and it doesn't work anymore. It's just an eyesore to the
014community. There's places where we could redo fencing, you know, it's it's not against the law in Florida to do nice fencing around buildings. I know that we don't do that very often, but there are things like that that if principals could almost compete for the 1 or $200,000 projects that are all done by local contractors under the small construction project facility that we have, and we actually get things done quickly when we use csmp, I would love to take half of that money, half of that $30 million, and put it into a superintendents small project fund that could be used strategically in areas where we know we can win back students, but we have some facilities issues. Either the front of the building is not attractive either. It's got four concentric circles of odd shaped
015chain link fences. It might have a car line that just doesn't have coverings for people and doesn't have the right drainage, you know, at some schools. But in my mind, if we're going to really take an all y'all approach to winning back students, I'd love to give the superintendent, you know, the authority to come to us every month and identify a handful of projects where his principals and his staff have looked at it and said, look for 150,000 here for 250,000 there. We can do some dramatic changes in the appearance and the beautification of a site that would allow it to really make a significant change in the curb appeal and the functionality sometimes of the building. So, chair, when when would it be appropriate to make a motion to that? Is that something we
016do tonight or is that something we we propose tonight and bring it back later in JULY? I believe that would be something you propose, because we're in a workshop. And then when it comes back to us, we would do motions or it would come back to us. Changed. Yeah. What I'd like to do is just to ask the staff to prepare a document for us that describes the pros and cons of taking half of that $31 million and putting it into what I call the superintendents, you know, small project with local firms fund that would allow him to work with his 224 principals and just come up with those brilliant ideas where just a very dated library needs, you know, new books and new furniture. And, you know, there's some, you know, schools. I just
017toured a school earlier this year that still has plastic windows from 1952. You know, it's $100,000 probably to replace them. But it's really embarrassing to have, you know, something like that. And the word gets out on the street pretty quick that we've underinvested in our schools. So I'd like to just see some staffing on that chair so that we can make some decisions in JULY. Doctor Hepburn, are you able to do that? Yes. Capture that note. I know MR. Chen and his team is capturing it too. Okay. Anything else? And if I could, Doctor Hepburn, any thoughts about the general value of doing things like that? No. I think some of that is definitely needed. It's part of our discussion to when we're actually visiting schools. Some of the esthetic things that, you know, are
018at the front of our schools. Sometimes when parents or lose a prospective parent. And I like the idea of c s, m p contractors doing it because there's a whole group of local firms in Broward County that can get in and do projects of that scope, and they get it done quickly. And ppo is often overtasked just keeping up with all of the things that we ask them to do. So thank you very much, chair. Thank you, MISS Thompson. Thank you. Chair, I had some questions about how we're considering the redefined schools into the d, f p in particular. A lot of the schools that are welcoming new students aren't slated to be painted for like 4 or 5 more years. And they definitely, I think would need it. And that would be refreshing for
019the parents that are transferring in. For example, Thurgood Marshall isn't slated to be painted until 2829 fairway. You guys are painting now, so thanks. But Miramar High, which is going to be accepting kids from Hollandale 2930, Silver Palms, 2930. And then also the insides aren't slated to be painted. So how are we prioritizing these schools that are going to be welcoming in new students? Thank you for the question, MISS Thompson. I know there's been a paint schedule created. I want to say probably earlier this year, late last year, based on certain variables, age of the paint, when it was last painted, weathering and such. We can I know the team they meet biweekly when it comes to the redefining schools and it includes academics as well as capital projects, so we can evaluate some of
020those needs and see esthetically what we can do for those for those facilities. I think the majority of them probably need to be moved up. So I think it would warrant a board discussion on how or if we want to prioritize those schools that are coming from schools that we have closed. If anyone wants to weigh in. MRS. Alhadeff. I was actually going to bring up painting, and I was actually going to recommend make making every school get painted next year. It's all about capacity. And we're not normally we're not the paint painting, we're not doing the painting. We hire contractors. So it's the capacity of the contractors and also the amount of money to do that. Many schools at one time. Okay, well, I would still challenge us to push it up farther. I
021have a question because when MRS. Alhadeff said that, and I think it's like something we would all love to see anyone who goes to visit schools, like I hear from principals all the time. We need our school painted, we need our school painted. And I feel like a bit of a broken record. I've been asking about this, and you look at the painting plan and it was promised to get painted last year and it's still, you know, so. But when MRS. Alhadeff suggested that, I heard like a collective kind of gasp from the people in front of us. So help me understand why that is, why it elicited such a reaction. a capacity. For the most part, we will have to lock down almost every painting contractor in the county and Tri-County to paint that
022many buildings. And also the cost. Can we accelerate? We will have to evaluate the cost based on how we're painting now. It. I mean, it makes a tremendous difference. I drove by South High School and saw it from the road and I was like, oh my gosh, it's just like a brand new school. I think I drove by Parkway and they were painting, finishing up one of the buildings, and it's the same thing. So it does make a difference. And I know this isn't painting your house. These are large multiple buildings in the school, and it does take a lot of contractors to accomplish that for a lot of schools at one time. So we would have to look at the feasibility, feasibility of how many contractors we could secure. But also, the major thing
023for the board to consider is bring back the cost of how much that would cost to do. And I don't know, the rough park of how much it costs to paint a high school and the middle school and elementary school, but I don't want us to throw out inaccurate figures now, but we can bring back that information just to let the board know. But I would like that cost, but also to prioritize the schools that are having people move into them. So Chapel Trail, Miramar High Plantation High School, Silver Palms, Palm Pines, Lakes, Lakeside, Thurgood Marshall because we're changing and adding babies, you know, under fives. And then. Whiddon Rogers winning. Thank you win in Rogers. I knew I missed some and I'm sure I. I missed someone else potentially, but I, I just think
024you know. Okay, well staff can review and make sure I didn't MISS Anyone, but I, I just think when at least I went out to my community and told them that, you know, because of this hard decision, they would get something better. I would like to be able to fulfill that or at least have a plan. Same with the marquee for Thurgood Marshall isn't planned to be replaced until 3031, and if it's anything like the Marquis in my district, I would like to prioritize moving that up as well. And then I had a question because I had information that Silver Trail Middle was actually slated to get painted sooner, and now it's slated for 2930. So was there a change to that? Go ahead, MR. Dorsett. Yes, I would have to look into that one.
025I'm not sure as to whether the the schedule change, but if it did, I will definitely look into it and and make the adjustments. Because I remember when we had our our meeting on my beautification projects, it was slated to be done. 2627 so that is what I have told people. So I would like some background information on why that was changed. I'll provide that to you. And that's my main points. Thank you. Thank you, MRS. Alhadeff. Yes, thank you. So I support Coral Gables High School's new auditorium with the additional funding for the $9 million. The additional funding is based on the having to be Ada compliant, which I'm not sure why. I don't see that in the item, because we've talked about that numerous times and having the additional chiller that's needed. And
026then also for the emergency generator, a couple questions. The knock box I see there is money needing for them. Doesn't every school have a Knox box? Are we replacing Knox boxes, adding additional Knox boxes? Chief Mike Gregory, chief safety and security officer I believe the Knox box situation was a capital project under fire for the fire Marshall's maintenance that they primarily maintain those. And I think at this point all the schools do have them. It's pretty much a maintenance issue at this point. And any additional ones that need to go into other additional areas. Okay. So it might not necessarily be used since it only needs to replace. Correct. Okay, great. Maximo, it seems like after this year we're going to be all set. Ready to go? Yeah. The last update we had was that
027I know it pushed back a month, but JULY supposed to be it for the mobile modular. Okay, perfect. And then I do have a question regarding beacon. I see a lot of funding going towards beacon. I'm assuming that's the beacon building. And just a thought, why don't we sell beacon and then put beacon into one of our empty schools? Maybe we can save money. Get money? I'll let MR. Sullivan speak on beacon. Yeah. The challenge with moving beacon to schools is the tower out there. But it's something that we are looking at considering. Especially if you put in a school, maybe a maximized beacon to benefit students and student programs within, within beacon. And what is the need for the tower? I think it has to do with the equipment and the ability to broadcast.
028Broadcasting to. We do broadcast to like if people who aren't using tethered cable, like old school, you still can get those, those public channels without cable or streaming. Yeah, over-the-air. We still broadcast over the air. So I would like to better understand how many people were broadcasting to and what the potential savings could be. And then if we sell beacon and then just put beacon into one of our empty schools, what additional savings will. We we could do a follow up to because I also has to do, I believe, with our fcc license, the our ability to broadcast. But we'll follow up. Yep, we'll follow up. And I know it wasn't this board, but boards of the past got rid of the ability for them to actually monitor who the, what they needed to be
029able to monitor how many viewers are actually tuning in to beacon. So that was one of the questions I asked a while ago and learned that. So we, we don't have a strong ability to, to know who was actually watching the programing. Right. And isn't it, is it our choice as a board? Right. We, it's not like, you know, we're live streaming now. I mean, things have changed where maybe this part of it isn't necessary where we're reaching people through x Instagram, Facebook online. Yeah, I think it's a reasonable request. So we'll do a board follow up what the implications are as it relates to any possible move of beacon into an existing, underutilized or unused school. Okay, perfect. And the painting, I definitely think we can be more aggressive with moving the schools up
030to, to be painted. It is sometimes such an eyesore. When I drive past some of our schools, and you definitely see a difference between the schools that are painted and not painted. And so I think we can do better in that timeline for the painting needs to be pushed up, and I think we'll be surprised how many probably painters we have out there that would be so happy to come and paint our schools. And then on another note, so in our past workshops. We actually I was actually on APRIL 28th, 2015, school Board workshop agenda item one b we have in there where if sold, the city of Parkland's contribution will have to be reimbursed. Encumbered by 2005 cops. City of parkland contributed $850,000 to the purchase price for the site. So MR. Bruno, Doctor
031Hepburn, please look into that. Thank you. Thank you. Any other board discussion? DR. Holness. Thank you, MADAM Chair. So I, I do support prioritizing painting as well. I think esthetic appeal is very important and painting is certainly very I mean, it's, it's very noticeable when a school needs painting and it impacts, in my opinion, a parent who's on the fence as to whether or not they're going to go to that school or not. If it needs painting and it looks really bad, they're probably going to choose an alternative option. Fencing. I am strongly supportive of that as well. If we have old rusted fence breaking down, you know it. It doesn't say much as far as the impression it gives to the public. Another thing that I've noticed, Doctor Hepburn and I don't know what
032the lawn maintenance schedule is, but sometimes I drive past schools and the grass is just significantly high. You know, weeds are growing up. So I don't know if there could be some improvement because that also impact the perception of esthetic appeal to the schools. You can imagine if you have your home and you cut the lawn once a month, if the neighbors are not going to be overly happy, it's not going to do very well for the the price of homes in the community. So is there anything that can be done? I don't know what the schedule is, but I do see some schools and it doesn't matter the community, it doesn't matter the the income level of the community. I just see it with a lot of the schools where the lawn maintenance, the
033lawn seems to be growing out of control. So is there a frequency that could be changed in how that's done? Yeah, we can look into it. Usually we also depend on school leaders to to let us know, because I think the team actually scores those vendors to decide if we are going to continue to do business with them with, with when the contracts expire. But we can look at the frequency of some of the lawn maintenance schedules just to make sure it's up to par with the summer trend, because summer, you usually need to do it every week, and then winter, you can do it every 2 to 3 weeks because the growing season slowed down. So we'll follow up. Right. And I, I support board member Thompson in prioritizing the schools as far as
034painting in terms of the, the, the schools where students are moving in due to redefining. I think those we've already, you know, it's it it's a hard call for parents to take their students out of a school. They're used to bring them somewhere else. So I think prioritizing those schools and making sure that they're up to par with painting and fencing, lawn maintenance, I think those schools should should certainly be priority because we've already inconvenienced those parents significantly in having to transition to a new environment. So I support board member Thompson's suggestion in that regards as well. Those are my comments. Thank you, MADAM Chair. Thank you. Anyone else, MISS Bowman? I support. The painting initiative for sure. The marquee, the DR. Zeman suggestion. I think that that really cleans up the front of the
035school as well when you drive by, and that's like switching to digital, I think would be a really nice facelift and an easy way to make the school look nicer. I support member Thompson's. Request for the schools that are being consolidided, andnd I'm goioingo follllow up, but I I b Becsese haveo t tkko o s school, I, I first ofllll, I agree with the painting like MacArthur and South Broward look amazing since they've been painted. It's amazing how much better they look like it's night and day. So they did a great job on that. Carpeting is also in. Flooring is something that also really makes everything look a lot better. So I know MR. Dorsey has been working on that for me, so thank you. But I I'm going to follow up to see kind
036of what the status is on some of mine when we discuss this. Again. Thank you. Anyone else, doctor Hepburn yes. Thank you, MADAM Chair, if I MAY. So another important, very, very important topic and large scale initiative that impacts the entire district large migration, large implementation plan that's going to be multi-year, is implementing a new erp system that we've discussed with board members one on one, probably a few months ago, that large scale implementation. We have a specific need now moving into JANUARY to get board consensus. More specifically, about three positions that we need for the erp team that we talked to the board members about a few months ago to really prop up an implementation team. I forget what the name we're actually calling that team. And so I'm going to turn it over.
037I'll turn it over to the team to dive, dive into that. They'll keep it short so you can ask some, some questions. But we do have a pressing need at the next regular school board meeting to approve three positions. I think one is already working for us, so it'll be an approval of probably two positions for that erp team. So we can start the initiate the implementation process as the erp system that we currently use is outdated, not meeting our needs, and also stifles our inability to do some many of the things the board have asked us, asked myself and the team to do over the past two years. So I'll turn it over to the team to dive into that. Thank you, Doctor Hepburn. Pete Aschenbrenner, director, Enterprise Project Management Office, Program Manager, erp
038Transformation Project this pertains to the narrative memo that was included in the board documents. You should see a titled erp et narrative memo. These three positions are critical for two main reasons. Number one, they address immediate business needs that cannot reasonably be absorbed by existing staff while maintaining normal operations. And furthermore, they provide dedicated capacity for erp readiness, particularly in the domain of procurement, continuity and organizational change management. So we're hoping based on where we stand right now in the erp, again, that's enterprise resource planning, rfp, request for proposal process. We're in the midst of it now. We're targeting a JANUARY 2027 implementation start. So there's a period of time leading up to that where these roles will play a critical part in making sure that we're able to transition and also save some money
039while we do so. So there's a there's an associated cost of just over $180,000 From the general fund for these roles, but their work is going to help us transition certain software that we're using that will ultimately lead to a potential of up to $1.6 million in cost avoidance. And I should emphasize, as part of that, we have continuously had to be creative and leave no stone unturned when it comes to looking for ways to save money, particularly in the domain of organizational restructuring and what's to come with our deficits. So the memo goes into more detail as to which positions. But two of them relate to procurement, and one of them relates to organizational change management. So we are looking for your support to be able to do this so that the implementation can
040succeed, which will ultimately save us much more money than either of the two figures I provided. Thank you. So, MADAM Chair, we do need consensus to move forward so we can actually bring a board item for a vote at the JULY meeting. Again, this is essential. It's district wide implementation. Our system wholeheartedly depends on on this erp system. So it's vital that we start hitting the ground running after the board vote in JULY and preparation so we can transition effectively and efficiently. And then the full fledged implementation process starts to happen later on in the fall. And it's actually a multi year process to get this done correctly. And and implement it with fidelity. Is there any objection to what Doctor Hepburn has presented with regards to erp? Seeing none, do you have your direction.
041Yes. Thank you, MADAM Chair. Any other board discussion? All right staff, do you have your direction? We do. Thank you. All right. The scheduled order of business for the school board workshop at the school board of Broward County, Florida, has been completed. Seeing no objections. I will now adjourn the school board workshop.