001e for e e e creative empathetic resilient and who choose to make an impact thank you Mr H would you like to introduce the presenters absolutely good evening everyone W in recognition of students earning a Young Writers Club defnition Mr Rory Carl and Miss Dana CNO will do the presentation to our students good evening everyone tonight we are honored to recognize a group of outstanding students who have demonstrated creativity dedication and a passion for writing each year the Young The Young Writers contest receives an incredible number of submissions this year over 6 7,000 entries were received we are incredibly proud that several of our do students had their work selected for publication a testament to their talent and the commitment of their teachers in fostering a love of writing at both the Elementary and high
002school levels students engaged in a creative writing process crafting pieces that captivated and impress the contest judges at this time I'd like to invite our incredible English language artst supervisor Miss Dana Sarno to recognize more details about the contest the incredible work our students produced and to recognize our young authors thank you so this contest was really able to provide students with an incredible opportunity to develop their voices as writers um writing writing is an essential skill but contests like this really allow students to see writing as more than just academic task and it really becomes a creative outlet and a way for them to share their ideas we are thrilled to recognize students at both the high school and Elementary levels for their achievements in this competition at do high school under the guidance
003of Miss Deborah Southwood Smith eight students from our dual enrollment creative writing class submitted their original work and were selected for publication in the Young Writers magazine fright Club fiction from the USA and at East over Elementary Miss Melissa matarazzo's students participated in the mini Saga Young Writers scary tales contest a total of 13 sixth graders in an entire class of 25 fifth grade students had their stories chosen for publication we are so proud of the students and their teachers for embracing this opportunity at this time I'd like to invite up miss m Matarazzo accompanied by her student teacher and do alumni Miss Mendoza to share a few words about her students and read aloud the names of the winners hello everybody um we're very excited to recognize our talented writers that participated in this
004contest so without further Ado we'd like to call up each one by one to receive a little token of Celebration okay all right we will start with fifth grade Matthew aosta I don't some of them weren't able to make it we can clap for them all yeah April nzama are Aras Vanessa odello Valentino Valentina sorry breno Anna Britto zaven Carrero Jacob cabellos Amber Barrientos Mariam Ela Austin Jamz taliana Ortiz Abigail Leandro Abby mat Iris Aguero Scarlet Raya Briana Reyes Sebastian Rivera sahira Rivas red re Carter Rosado Gabriella Sado bless you Mia Santana Leah Saros Sierra Emmanuel tibio janelli Urena and Maria vigil so what you see up front are our fifth grade students that were able to make it tonight so just one more round of applause for them first Terence you can come up
005and take a picture if you'd like all right congrats fifth grade you can have a [Applause] seat hello I'll go ahead and start with the sixth graders Alistair Adams Selena Flores Kyla [Applause] James Brian morero [Applause] Alejandro Marquez Giovani Maza Isabella mandron Ashley P Priscilla kispe [Applause] Isabella sza Christopher Bella Riley Wilson and Matthew yam moza all right parents you could go ahead and take your pictures thank you and congratulations to all our elementary wi rers thank you guys you can have a seat congratulations next at do high school students in Miss debor Southwood Smith's duel enrollment creative writing class submitted their original pieces and eight of them were selected for publication at this time I will call Miss Southwood Smith up to speak and to say their names thank you Dana um thank you
006uh yeah we had eight students uh submit and eight students were accepted were published um it's a dual enrollment class so these students are taking the credit for college credit um and they're extraordinary writers they're really extraordinary writers I'm so proud of them so we have Amanda schwaz Jose Delgado Castellano Caitlyn Javier Karina Sanchez Ilana [Applause] Thompson Risa Torres Emily Tyrone and Justin Vos and even though high school students are a little harder to get out uh all of the pieces are right in the display case when you come in through the lobby um they're only 100 words a piece so if you want to stop by on your way out and take a look at them that would be wonderful thank you so much thank you so much and like Miss Southwood Smith said
007this is our dual enrollment class is the first year that we're running it so it's really great that we're able to provide these opportunities for them so once again we want to say congratulations to all our young authors and thank you so much to miss Matarazzo Miss Mendoza and Miss Southwood Smith for incorporating this into their classes and thank you for all their guidance and for the board allowing us for this recognition thank you so much I just want to say that I did a little research on on the Young Writers and um I think this is a a wonderful organization um working to help turn students imagination and creative Talent into confidence and writing skills and I think this was founded in the UK in 1991 um but they they want uh students to
008be competent writers and hopefully get published someday so I'd like to congratulate uh all our Young Writers and and encourage you to keep writing and hope uh to read one of your your published books one day anyone from the board uh have anything to to say I do can I say something real quick sure please um so two things first I just want to say congratulations to all of our students for this achievement and then secondarily I have a request if any player who plays wreck basketball yes Brian I'm looking at you can please go towards the back to valentina's mother so she can take a picture and send it to me so that I can share it on the recck basketball page to celebrate you guys there as well so Valentina is here April
009is here Brian is here I think that's everybody that's here so thank you congratulations all right this brings us to the uh first public comment segment of our meeting uh and this is for agenda items only the board recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters to ensure fair and orderly expression of such comment each statement shall be held to a time period of three minutes public comments limited to terms on this agenda shall be entertained for approximately 30 minutes upon the discretion of the presiding officer please understand that public comment portions of our agenda are not structured as question and answer sessions but rather they are are offered as opportunities to share your thoughts with the board the
010board may or may not respond to public comments however all comments are considered and will be investigated and addressed as appropriate please be courteous and mindful of the rights of others when providing comments comments may not be abusive obscene threatening or irrelevant please understand that students and employees have specific legal and privacy protections the board is not permitted to respond in public to comments about students or employees please be advised that you are commenting at your own risk any public comments that are directed at a particular individual or individuals could subject you to Legal liability for defamation is there anyone from the public that wishes to uh speak uh on agenda items only if so please come up to the microphone I don't see anybody so I will close this public portion okay on to
011the uh at families I'm sure you probably have somewhere else better to be than this meeting so if you would like to leave feel free to go no Brian you can stay don't give option all right while people are leaving we can continue um do we have a motion to approve the minutes so move do I have a second second second okay by second by Mr shower any uh discussion questions okay Mr sabulu can we have a roll call mfo here m d yes Mr mord yes Miss Phillips yes Miss penales yes Dr CER yes Miss shaer yes Miss SES see Mr Miller yes okay um whole board Communications we have one we have a thank you card uh for Miss jandra Bailey from the academy Street kindergarten and it's addressed to the Board of
012Education uh I hope this message finds you well I want to take a moment to express my heartfelt gratitude for the unwavering support and dedication your board provides to our school Community the Board of Education makes a significant difference in our lives in the lives of our students and helps us create a nurturing environment where they can Thrive thank you once again for being such an integral part of our school community so thank you Academy Street that's that's very nice Mr Lei do you have a report for us yes I do so for the start of my report I want to report about some exciting news regarding our do Olympics event here at the high school we had just kicked off our first event which was a competition for a logo regarding the do Olympics
013We Had Each Grade 9 through 12th submit one design that represented the do Olympics having some type of sport or competition theme while also including like some th themes like tigers paw prints and having our mascot in it and our school colors and the results of that contest will be posted soon and next at the high school currently the student government Association and the National Honor Society have partnered together with the New Jersey brain injury Alliance to help improve Traffic Safety here at the high school a grant had just been approved for us to start working on this project recently as the first part of this project we had sent out a survey to the district and the town regarding Transportation safety and with that information going forward we'll start working on fixing some traffic
014issues here at the high school which we'll have more information going forward and recently here at the high school we had presentations given out to the students about new elective and classes that are available for the students to take next school year and about 13 new courses were added to the curriculum and some events coming up at the high school we have the Black History Month celebration assembly on February 21st and on March 5th there will be a mini college fair here at the high school and on the on March 11th and 12th there will be NJ GPA testing here at the high school and March 13th we will also be starting our blood drive our very first one here at the high school however parental permission will be needed and there will be a
015link and registration sent out to everyone and last on March 14th through the 16th there will be a musical Little Shop of Horrors event going on here at the high school as well thank you thank you Mr lay great report uh does anyone have a question for our student Representative no okay um going to give a president's report uh let me start out by saying it's been a very busy month for our board committees have been meeting with board members working closely with the school administration Mr H Miss Phillips and I are communication nearly every day uh I want to thank all of our board members for their dedication and for all the time that they choose to volunteer uh we know that these are these times are difficult the political climate in our country
016has made many of our families feel uncertain even Afraid from concerns about immigration ation policies to the removal of diversity equity and inclusion initiatives we recognize that these challenges directly impact our students their education and their well-being but let me be clear the Dober public schools are committed to being a place where all students no matter where they come from or what language they speak at home are safe valued and empowered to succeed we will not allow fear or division dictate the future of our children education should be a source of Hope and opportunity not anxiety or exclusion that is why we will continue fostering an environment where every student has the right to learn grow and Thrive without fear of discrimination or Injustice our strength lies in the unity in the way we support
017one another as a community so to our students you belong here to our families we see you we hear you and we will continue to stand with you together we will ensure that our schools remain a safe haven of opportunity understanding and acceptance for all as we celebrate Black History Month we take this time to honor the rich history resilience and countless contributions of black Americans to our country and our community this month is not just about reflection it's about recognition education and inspiration in do Public Schools we are committed to fostering an inclusive environment where all students can learn about the achievements struggles and and cultural impact of black leaders thinkers and Trailblazers we encourage our students to use this time to learn engage and embrace the values of unity Justice and Excellence that
018black history represents together let's continue to uplift and celebrate the voices that have helped shape our past and will inspire our future okay administrative reports Mr Hy all right noes good evening uh just to follow up on your report um Black History Month I'm going to share a little bit of the details that our students have been participating throughout the district an upper grade students four to six are exploring spiritual and Underground Railroad uh they are devolving into the music of Malia Jackson who the Silver Rights leader instrumental and helping Dr Martin Luther King and she credited for encouraging him to deliver that I Have a Dream speech at a younger grade they're exploring iconic music favorites like leis Armstrong considering not only not only his great peace What a Wonderful World but also his
019message and DHS and DMS have participated in Black History Month assemblies um daily messages and highlighting notable African-Americans uh during the morning announcements on February 10th I'm pleased to share that our staff is actively participated in a variety of robust professional development programs these include specialized sessions for special ed writer's workshops shop tailored specifically for elementary princip administrators and many other enriching opportunities the initiatives are designed to enhance our educational practices and support our ongoing commitment to Excellence on that same day uh I walked around just to kind of see some of the workshops happening and I want to highlight the power of being seen at Dober Middle School this is a midpoint year where the Dober middle school provides a workshop for how our staff connects with our students they identify where are some
020of the strengths and where they've connected where are some of the kids that we still need to connect with throughout the remainder of the year there's a program that was started many years ago and is continued now to this dat and kudos for the staff to continue on the tradition of the importance of building that Rapport and relationship with our students dual language on February 24th we have a team going down to North planfield to visit schools who have uh worked with dual language for the last eight years and we're going to be observing areas of uh support scheduling and programing uh I want to thank all of our parents who participated in our attendance survey we had 326 parents participate in our recent survey uh it was diligently reviewing the we were diligently reviewing
021the feedback and incorporating into our weekly update so our school administration will be sharing out some of the information for example in our responses we found that families uh needed more information of our school policies our vaccination requirements as well as our attendance procedures and we will continue to use this valuable information to keep our community well informed and updated uh I want to highlight Esports which is the first year we've participated in Esports at Dober high school and this year as the first year Esports has been overall officially in instilled and divided the year into three seasons we are right now able to get the ground we were able to hit the ground running in the winter season and we were able to get ourselves into Street Fighter 6 and our first esport matches
022against other schools um have been we've been undefeated and now on March 1st at georan court uh we will be into the playoffs so if anyone can attend please I welcome all to join once again it'll be March 1st I'll send out further information as the day gets closer uh if we want to go down and support our Esports uh students all right uh North do uh want to congrat I want to congratulate Miss uh Tidman and Miss Bullock a third grade class was exceptional efforts in presenting the wax museum a creative costume engaging and presentation in debt research students brought historical figures to life showcasing their remarkable achievements and their hard work enthusiasm on full display captivating a Full House of visitors and making the events and memorable success all right and that is
023all thank you does anyone have any questions from Mr haime um given the uh the national events that president Miller mentioned in his report I'm wondering if you could give us sort of an overview of what we have seen in regards to enrollments and withdrawals uh during this period as as opposed to last year and if there's been any noticeable dips sure so when I first reviewed the data in regards to registration and withdrawals from this year uh to last year and around this time from January 24 2025 uh the numbers really aren't sticking out there with the exception of more Elementary and uh and preschool uh with low registration numbers uh than that of the high school or middle school but in total uh we are right now at 97 students less than we
024had last year at this point of the year I'm definitely curious to see the totals for February um as you know the month of January is kind of short and some fames are still on vacation I think the numbers for February will definitely be able to provide us more accurate reading of what it looks like anyone else have a question I don't have a question I just wanted to thank you Mr Miller for expressing the views of the the board in general thank you thanks Mr sabulu business administrator's report good evening we are finally done with the meetings with the budget managers meaning supervisors administrators so we will start entering all the appropr in the system to see the whole picture for the district the governor will deliver his budget message on Tuesday February 25th
025at 3 p.m. then New Jersey Department of Education has 48 hours to release the state aid Appropriations to each district with that said we are going to have the information which we're going to see our Revenue by Thursday afternoon February 27th then we're going to be adjusting the budget according to that we receive the semi projections uh semi meaning is uh special education Medicaid initiative this the one of the grants we receive with no explanation so far the state lowered the revenues for all districts uh for d uh our Revenue went down by $107,000 which whole Grant was all little over40 so we lost most of the revenue item 14 on the agenda in the finance section is a proposal from USA Architects for approval of the inspections and all the other Professional Services for
026our proposed purchase of 242 route4 six building uh item 16 is for awarding hanah's mechanical incorporation for the hbac project founded partially by the rod Grant and the local funds the contract appro is very time sensitive to receive the equipment on time for the summer installation uh that's why uh the contract is up for approval under esj New Jersey Education Service Commission contract so we don't have to bid out that concludes my report thank you any questions questions for Mr sabulu no okay go on to the board of ed reports Mars County Educational Services Commission I did attend their meeting last week but there was nothing of importance to report to this board uh legislative report Dr serer I have nothing to report okay uh Mars County New Jersey school boards Association Miss DS good
027evening the mcba held their meeting virtually on Wednesday February 5th at 6:45 the topic was creating an effective board culture governance collaboration and Mentor mentorship part two the agenda the YouTube playlist of mcba meetings dating back to fall 22 PowerPoint slides developing an onboarding process presentation and the new njsba board selfie evaluation presentation are on the mcba website Wednesday March 5th is the deadline for the unsung heroes each High School is entitled to one 12th grade student each K 8 district is entitled to one eighth grade student and each kada 6 district is entitled to one sixth grade student submission link for school administrators is on the mcba website the next meeting is the unsung heroes event and will take place at moris NS high school on Wednesday April 2nd 2025 if you are interested
028in serving on the Morris County SBA executive committee for the 2527 term uh please check the mcba website the deadline is March 1st this concludes my report thank you thank you do we have a motion for God bless you for administrative approvals so moved do we have a second second a second by Miss okay any discussion Dr s um I see that we are approving a school calendar um could you describe the process um and how the school calendar was um devised and then um feedback gotten from all interested parties absolutely uh we have uh team members from uh from K all the way up to 12 uh also different representative from each unit um and in in that conversation uh when Gathering the information to put together the calendar they do research of the
029surrounding districts as well as with Mine Hill which is a sending District to us and they compare you know make sure that they're uh filling in the whole 180 days for students 185 for staff uh and being also mindful of our calendars and our five PD days and they come together and what they do is they create several drafts of different calendars uh in hopes of giving different options of what worth for what we're looking for the district and uh over the course of the last uh year so we as a committee have been really working closely to make sure that we're meeting the needs of our our students contractually as well relations and and law but at the same time uh how do we organize our PDS throughout the year so that it continue
030to have that impact that we're looking forward for our students I mean as staff thank you Mr mccort yes thank you Dr s for reminding me that I was going to ask a question about this um uh during the at the last meeting um we talked about a uh a calendar for 2627 being adopted at the same time um and I see that that is not on the agenda could you possibly discuss um where that is absolutely uh so we do have a 26 27 school calendar we have three drafts ready to uh to continue to explore uh the reason we have not uh submitted it for approval is because we are trying to compare to the other districts as well as to see to align some of our dat make sure that they're working
031specifically with Mine Hill do you see that being something we will be able to do this year um when I say this year I mean during this school year or do you think this is something that's going to have to wait until this time next year my my my objective is to get it done by this year I hope to communicate with superintendent over at Mine Hill and share our drafts in hopes of when they construct their calendar they can kind of align it with ours okay okay Mr Sab can we have a roll call please mrto yes Miss DS yes Mr maror yes Miss Phillips yes Miss penales yes Dr cner yes Miss sh yes Miss soles yes Mr Miller yes Miss solanes can you please move Personnel yes so I would like to
032make a motion to approve person 1 through 13 do we have a second second who was it I said it okay I'll take it all right any uh questions Dr serer I would just like to um give a warm welcome back to the alumni and former Educators who are joining or rejoining our staff great Miss Miller I have a question oh yes m for the leave replacement health and physical education teacher is three $345 per day I'm assuming am I correct to assume that that is correct okay thank you any other questions Mr sabulu can we have a roll call please Mr yes M DS yes Mr M yes Miss Phillips yes Miss peles yes Dr sener yes Miss shower yes Miss soles yes Mr Miller yes uh negotiations Miss soles um the negotiation committee
033met with the do Administration Association on February 4th and we will be meeting again on March 6 okay thank you okay governance Miss Downs the governance committee met virtually on January 28th from 6: to 6:45 the 2025 governance commit members consist of Miss DS um Mr haime Mr mccort Mr Miller and Miss Selenas all members repr present items that were discussed during this meeting were um selecting the governance committee chairperson which is myself um establish a CSA evaluation time frame with dates go over the new format of the board self evaluation in the near future um organized board retreat U review documents for new board members or in on boarding make sure the board is keeping up with their goals each quarter document progress on board goals and the board goals are um as a
034reminder uh for 2425 are the goal number one is to increase training for all board members goal two is to promote community and stakeholder engagement goal three is to promote and increase the board's efforts in sharing the factors that impact the district goal four is the governance committee shall Monitor and report on board goals on a quarterly basis the next meeting is scheduled virtually for February 25th so that might need to change it may need to be in person uh because it's the same night as financing facilities okay uh so I think it's going to be in person that's fine with me because okay um Mr mccort did you was there something that you were going to add to the governance about a policy or something that we're going to have to look at or
035that's going to be an agenda item for the next meeting that would be an agenda item for the next governance committee meeting okay student achievement and curriculum Dr serer thank you I I have too many windows open um we met on February 11th at 5:30 um all members of the committee were present along with Mr haime and Mr Carl um we had a jam-pack schedule we uh looked at four new curricula that we will be approving tonight ESL 6 Spanish language arts honors 1 and two and the second phase of the ell Ela grade 2 um curriculum we watched a presentation that was sent out to students for all of the electives in the English Department um and discussed how recommendations were are currently being done at the high school level we looked at the
0362025 2026 program of studies some highlights are that um there have been a lot of changes within the fine and performing arts classes um with many of our full year classes being changed to semester courses to give students more options and flexibility um we are trying to make the CTE program uh more accessible to more students at a reasonable cost to the district there are expanded business department offerings such as entrepreneurship social media marketing and communication and there will be a freshman experience course offered next year it will be a 2.5 credit course so a semester course that all freshmen will take that amongst other things will give them more opportunities to connect with their guidance counselors um we discussed um using magic school um as a form of AI for um students and staff
037and how that might happen in a classroom um we discussed the February 10th professional development day um we looked at the elementary teachers um collaboration schedule which is pretty amazing that they are meeting twice a month um so that there is an opportunity for um teachers within the same school and even across the district to meet um and collaborate uh we got into the proposed for um changes to our gifted and talented model but uh there is more work to be done there um committee members I will be sending out a doodle poll asking if we can meet next week virtually to continue our discussion on that um we found out at about an amazing opportunity for some of our do students to collaborate to attend a program at Columbia University um School of Engineering
038this would be for an approximately a three two and a half 3 week um summer residential summer program at Columbia um where students can take courses in many different engineering related fields this fully funds that um students attendance from uh tuition room and board meals and activities um and a shout out to Jackie kamacho who is a do alumni from the class of 2012 for bringing this to our administrators um as a way to get some of our do students in it um a second shout out to to Dr Kina who applied for you will be approving this in finance but applied for um a $50,000 grant for kbo robots um for our students um to be used in an after school program um and then um a tremendous thank you to um the student
039staff and parents who participated in the DMS character counts interview team and then we also discussed the Esports update and the Young Writers contest that we celebrated at the beginning of the meeting tonight with that I would move that we accept items number 1 through 16 for approval is there a second second second by Mr shower any discussion I did have a question that I submitted to Mr haime about one of the or actually three of the class trips the field trips and the absence of cost to the district could you give us a little explanation of the Dober middle school and North Dober sure so for Dober Middle School the field trips there are the majority of the cost is paid by students uh the administration works with our families and the coordinator for
040the trip to put put together a payment plan for each of the trips so that the parents and families can participate in the field trips and then we also uh provide some assistance to scholarships for some of our students and uh and some of the uh the other partial payment comes from the district with it and for the north Dober field trip to Liberty Science Center uh it is partial payment from uh the district and students thank you you're welcome Mr Miller I don't have a question but I just want to say that I'm super excited that we are we have nine um students from different colleges um with the clinical placement request I think it's a great way to support our future Educators thank you for that anyone else no can we have a
041roll call Miss ESO yes Miss DS yes Mr M yes Miss Phillips yes Miss peles yes Dr sener yes Miss Sher yes Miss soles yes Mr Miller yes okay community relations Mr mccort the community relations committee met in joint uh with the citizens advisory committee on Monday February 10th at the do library um present were myself miss panales and miss Phillips as well as um five of the citizens advisory committee members um we held a very good discussion about some ongoing issues um that have been communicated in Prior meetings um regarding attendance by uh students from Victory Gardens um and some new issues were brought uh to the table which I have submitted to the administration for feedback um and we'll hopefully be able to provide those responses at our next citizens advisory committee meeting
042which is scheduled for Tuesday April 1st our next community relations committee meeting is scheduled virtually for Tuesday March the 4th uh that concludes my report but I do um need to move um uh that the board open up applications um for membership to the citizens advisory committee um I was previously a member um and obviously had to step down from that when I assumed this position um the community relations committee members and I talked about whether or not we wanted to fill that position and it was decided that we should and so um I would move that the board open up applications um preferably um to be submitted by um March 3rd um so that we could then review those ation at our March um community relations meeting and present a name uh to be
043appointed at our March Court meeting okay do we have a second second questions Dr Sor um could I ask what the term is of the community relations I thought they served a school year term yeah that's correct okay so the person um that we would um select to fill that position would attend an April May and possibly June meeting um a March or yes April there's there's four meetings left um in the school year right but if we did not select them until our this board's March meeting they would only attend an April May and June community relations meeting there's two meetings in April there's two meetings okay thank you for that clarification I have a question is that part of the policy that we are to replace any members who exit for any reason
044I I can answer that so the policy says that it's at the board's discretion to replace the positions so what I had um after reading that what I had shared with Mr mccort was that the committee should meet and determine whether they felt like there was a need to add an extra person or to fill those roles and that was the discussion that they had and they feel that that's the case so that's why he's bringing the motion today um we don't have to fill it but it's at our discretion so if we feel that that's something that needs to be done then that's what we would do all right thank you and I'm only answering because Mr mccort had asked me and so I read it to be able to answer his question so
045I just happen to know it off the top of my head thank you any other questions okay can we have a roll call mrto yes M St yes Mr Mar yes Miss Phillips yes Miss penales yes Dr cner yes Miss shower yes Miss SES yes Mr Miller yes okay policy committee miss paneles good evening the policy committee had a long meeting on February 11th um we have uh many policies for first reading policy 9320 cooperation with law enforcement agencies um it was mandated to be revised the Board of Education recognizes that keeping students and staff safe and keeping children and helping children understand and respect the law is best served by a close and Cooperative relationship with local enforcement so our MOA was changed in order to reflect this policy 7441 electronic surveillance in school
046buildings and on school grounds was also revised the board shall enter into a memorandum of understanding with local law enforcement authorities is providing the authorities with the capacity to activate the equipment and build live streaming video during an emergency situation policy 5710 student grievance the procedure outlining this policy shall be used to address a student grievance that is not elsewhere in a board policy regulation and or grievance with a procedure specifically designed to address the conduct in question a student grievance should be heard in a three-level manner and this three LEL manner is um explained in this policy policy 5533 a student smoking this policy defines smoking is possession and definition of electronic smoking devices for the purposes of the policy principles and the shall be trained to identify control dangerous substances in electronic smoking
047devices policy 5516 the use of electronic communication devices the board of education has determined the use of cell phones and other electronic communication devices by students for personal use during the school day and the school activities should be limited as using this policy electronic communication device includes any device with the Capac capability to audio or video record and or is capable of receiving or transmitting any type of communication with others policy 5512 harassment intimidation or bullying the Board of Education recognizes that bullying is unwanted aggressive behavior that may involve real or pive power imbalance some highlights are things to knowe could be that law enforcement officials May request a suspension or stay of the district harassment intimidation or bullying investigation if the conduct is being investigated investigated by law enforcement if law enforcement officials request
048a suspension or stay of a harassment intimidation or bullying investigation a school officials will follow the provisions of the mo MOA regardless of where the district is in the harassment intimidation or bullying investigation timelines policy 5460 High School graduation also revised um this policy was revised to um stay and further clarify that um now our students need 120 graduation credits um as is also the state requirement it also Incorporated FASA to be filled in in order to be to graduate that is there is a waiver option if the student needs it policy 5111 eligibility of Resident non-resident students it was also revised policy 2365 acceptable use of generative artificial intelligence AI is a this is a new policy the Board of Education recognizes the use of artificial intelligence may result in increased and enhanced learning
049opportunities for students in this school district the board adop adts this policy to provide guidelines and expectations for student use of generative AI for the P purpose of this policy AI means all types of generative AI technology that creates new content or outputs from impr prompt to produce text images videos or music policy also defines AI tools assignment and leas the district AI plan to include details addressing a variety of issues the district AI plan will be reviewed and or revised as needed for regulations on first reading we have regulation on the 320 regulation 7441 regulation 5333 and regulation 5516 which is a new regulation the use of electronic communication devices for job descriptions we updated the for positions to report to superintendent and not assistant superintendent we have vice principal technology integration specialist supervisor
050special Services director of preschool education dean of students database administrator contact supervisor K to2 Chief technology business administrator board secretary and behaviorist we also had some discussions and review about policy 9150 and regulation 9150 schooled visitors sexual harassment um also had a brief discussion on homework access to education and student privacy and immigration use of electronic devices and um we concluded by our stating our next meeting which will be on March 11th I'm I'm sorry that was long thank you with that I would like to make a mention to approve items one to three on their policy do we have a second second thank you and thank you for that report and yes it was a long meeting but a very important one it was very important are there any questions or discussion Dr s
051um I have a question about content supervisor uh this is a 12 Monon position I know that some districts have both well actually 10 11 and 12-month has the 12-month position always been the case in do no supervisors before were a 10-month position I believe it was changed I want to say four years ago maybe three years ago it was changed to 12 but this is not a change at this moment no okay perfect thank you very much any other question questions Mr mccort um we discussed in the meeting and I've been trying to find which policy this was so forgive me for for that um but there was a there was a conversation had about the definition of the word parent and Poss and it was found in one policy and was very detailed
052and we talked about adding that to other policies I thought when I looked the other day that I didn't see that that that change been made to one of the policies I just wanted to if that's something that is being reviewed and maybe that's why um but but I just I remember that and I did not see it it might have been overlooked if something will will'll take care okay because it was supposed to be continue looking to try to figure out which policy I believe it was part of policy L 320 you think it was in I think it was in there in the we wanted to take that and put it in another and substitute the language so that it was consistent across Bo right yeah any other questions or discussion I have
053a question um so I have a question which I didn't submit before because it just kind of dawned on me but policy 5516 and regulation 5516 which talk about use of electronic communication devices from what I can see it doesn't have any it doesn't reference the scenario at the high school where the students have to put their phones in the the pouches when they you know um walk into the classroom and I thought at some point we had talked about or well I believe that the policy and the regulation needs to address that I see at one point it talks about it being optional but it's like not checked off so I maybe you had that conversation and we missed it but um you know just looking at this like there's one section that says
054if a student brings their phone to school they assume the responsibility of that phone but one could argue that if you take possession of my phone when I walk into a classroom now you've taken possession of the phone and you now have the liability if something happens because I don't have the phone you made me hand it over um and I don't see any of that stuff so that's that's my question yeah in regards to the regulation what we have done is we provided the regulation for the administration at both at three three levels Elementary Middle School and High School only because at each three levels uh the reg the rules are different based on the handbook what they're going to do is align the regulation to their procedures and protocols within their building so
055that it's all align with our policy and regulations all right but eventually it so I guess my question is at some point it will reflect what is actually happening and I can only speak for the high school because you know I don't know what they do at the middle school or elementary school as far as phones but at some point it will reflect from the high school perspective that the students expectation is that they're supposed to put their phone in the pouch thing when they walk classroom okay any Dr s um one more um just a comment uh the question that I asked about the content supervisor I I had to ask that because it was that job description is not present on our website so it's appears that at least some of our job
056descriptions are not um it's also not easy to find I had to search for it it I was not able to like kind of use logic to find it I had to use the search um so I think I I don't know how we're I know the website it uh renovation is fairly new um but there appear to be still some missing items we address that thank you anyone else roll call please mrto yes Miss DS yes Mr mord yes Miss Phillips yes Miss pinales yes Dr Center yes Miss Sher yes Miss SES yes Mr Miller yes finance and Facilities Mrs shower thank you very much um I'll start off with uh the finance and Facilities meeting did take place committee meeting I should say on February 5th at the Belmont Avenue building at 5:30
057we started we ended about 650 those present were Mr Sao Gulu Mr haime Dr Sor Mrs ASO Mr Miller and Miss shower um I was asked to chair the committee and I accepted that position and began taking notes immediately um we discussed the the upcoming anticipated challenges of this budgeting season um and uh we're given an update of the facilities projects in progress and the movement forward on the 242 Route 46 building which is better known as the do old over sport building we're moving forward with that deposit was made to secure the purchase um engineering quotes have been received more importantly we are awaiting an unknown time frame for State approval and everything hinges on state approval there was an update for the rod projects we were awaiting estimates at that time for uh
058do Middle School North do on the HVAC upgrades and the do high school generator project is estimated to begin installation in March the north do playground remediation work is in progress as Allowed by the weather of course when not covered with snow or ice all of the old old product which has long been contaminated since it is an old dump site that has been removed a deep Stone base has been laid and new mulch will be made um and I'm sure Mr Sabula will share when that has been completed uh one completed project has been the Dover High School gym rooftop HVAC c unit has been repaired and the ceiling in the gym also has been repaired we discussed various finance options in reference to streamlining our um our budget and we are awaiting our
059next meeting is actually on February 25th the evening that the the governor does reveal his plan and um I'm sure there will be more discussion after that um so then moving on on to finance and Facilities we have the items number one through 16 for submission I did want to mention that item number 15 was the original uh Architects proposal from USA architect of2 259,000 I think $700 um from March of 2024 that Mr mccort and I were not here to vote on so I did ask Mr sabulu to give a copy of it to myself and Mr mccort so that we could review it we did I did have one question from that reading that report it had been mentioned back in 2024 that the updat we we need a second first oh I'm
060sorry that's right I'm just you moved it and we have a second okay go ahead okay yeah um do we want to just you want to vote on the items first and then no well we we moved it so now we can have discussion on all of them and you second okay very good um so the USA proposal mentions that the units that are going to be installed to replace the heating systems at the elementary schools um that since they were only Heating units that the electric would have to be checked to see if it could substantiate the load for a heating slac unit and since that was a year ago I'm just wondering if that was done uh are you talking about the rod graad projects or your sixth grade Annex yes in item
061number 15 the design proposal it's mentioned in that proposal okay Rod Grand projects uh so we would move with the uh hyper heat pumps over there so it's not going to be same thing like the uh high school because we're having a lot of issues with that okay but the the proposal mentioned that we were changing from solitary heat units to heat and AC which is a bigger load so that they were going to have to check to see if there was going to be an additional need for upgrading the electricity before starting the projects so I'm just wondering was that done they sort of f it up in the air then that uh I'm not aware of it yet but uh this is project for summer we're just beating out the contract now so
062if it's needed the contractor needs to deal with it okay excellent thank you very much um so uh we moved and there was a second to items number 1 through 16 yes and that's my report all right any discussion on the financing facilities items any questions no okay can we have a roll call please Mr SEO yes M STS yes Mr maror yes Miss Phillips yes with an exstension to payments to vendor 1950 Miss pelis yes Dr CER abstain on check 9000000 2045 yes to the rest Miss sh yes misses yes Mr Miller yes okay moving on to informational items uh upcoming Board of Education meetings uh March 18th April 24th which is a Thursday and May 13th uh we had one facility request the town of do fire department um to utilize the north
063do Elementary cafeteria uh a rally point for smoke detection install project I don't know what that Mr Miller um just a reminder the do band booster spaghetti dinner was postponed until this Saturday um due to weather at the old date so just an invitation to the community to come out on Saturday night um to support our marching uh Tigers thank you thank you for that yes I'll be here um and this is something that's just occurred to me I apologize for not communicating it sooner is this old business no this is on the facility request um I know what this is um it's it's the I believe it's the American Red Cross when they come into town and do the survey of residents to make sure everyone has smoke DET um smoke detectors I is
064this is this something that we've had at a school facility before um I I know that they usually have a meeting point I just don't remember it being in a school building um in the past is that I'm I'm not aware if they've been in the in the school district before um so I wouldn't I wouldn't be a I have to do some research okay all right do we have any old business no okay new business Dr s um my just wanted to let board members know of a new training that has appeared since last month on March 18th so that's the date of our next meeting there is a webinar on the transformative power of Career and Technical education we've made a lot of um improvements and expansion of our CTE program so especially
065for board members who are not or have not been on the curriculum committee um registering for this might help you um understand a little bit more more about what's going on um it is at 1:00 but if you register for the event you do get sent the recorded webinar that you can watch at your own time so that just go to the njsba website go to trainings and then um these free trainings you can register yourself thank you very much any other new business uh for new business I would like to do a quick introduction of our new vice principal at D Middle School Laura chrisc welcome okay we now we are at our second public uh comment portion of our meeting uh the board recognizes the value of public comment on educational issues and
066the importance of allowing members of the public to express themselves on school matters to ensure fair and orderly expression of such comment each statement shall be held to a time period of 3 minutes public comments not restricted to items on this agenda shall be entertained for approximately 30 minutes upon the discretion of the presiding officer for those who wish to provide public comment remotely a Google form was posted on the district website at 6:30 p.m. remote comments will be read by a member of the Board of Education the Board of Education will alternate between inperson and online comments please understand that public comment portions of our agenda are not structured as question and answer sessions but rather they are offered as opportunities to share your thoughts with the board the board may or may not
067respond to public comments however all comments are considered and will be investigated and addressed as appropriate please be courteous and mindful of the rights of others when providing comments comments may not be obscene abusive threatening or irrelevant please understand that students and employees have specific legal and privacy protections the board is not permitted to respond in public to comments about students or employees please be advised that you are commenting at your own risk any public comments that are directed at a particular individual or individuals could subject you to Legal liability for defamation is there anyone from the public that wishes to uh address the board are there any comments online no okay that's pretty easy do we have a motion to adjourn so moved a second second all those in favor I opposed okay I
068made it yay have a good evening everyone