01/27/26 Flagler School Board Information Workshop

001Uh please rise for a moment of silence followed by the pledge of allegiance and the national anthem. >> Please join me in the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [music] >> [music] >> You beat [music] me. [music] >> [music] [music] >> Thank you. Thank you. [clears throat] Please be seated. >> Okay, we will now do roll call. >> Right. >> Lauren Ramirez present. Jamie Ready present. >> Will Furry present. >> Lashaka Moore. >> And uh just to note that uh Chair Chong uh is is not here for today for the workshop, but she will be joining us tonight for our six o'clock business meeting. Okay. So, um

002we will uh now move on to board member liaison updates. >> All right. All right. So, we'll start with Belair Elementary. At Beltar Elementary, there has been a very strong focus on family engagement and student student centered activities. So, the school they're currently participating in the annual family survey. So parents, you want to make sure you check your parent square, Facebook, email, any type of communication method to fill that out. It's very important tool that they're going to reflect on progress and guide for any meaningful improvements. And I've also appreciated seeing a wide range of opportunity of uh student and family activities. So literacy week activities, academic clubs. So we have the Bobcat brick builders, but they also have a K through one Bobcat brick builder. So for the little guys, it is very fun.

003So make sure you check again parent square, you can still sign up. It's Mondays and um kids love it. And clear communication. So our ESOL families, they conducted the WIDA, WIDA testing. So think of that, that's the Florida's annual English language proficiency assessment. So helping our students with English as the second language, you know, to kind of see where they're at and get make sure they get the appropriate uh instruction because we do have funding that's helping with, you know, individuals to help those students. So looking ahead, the PTO and SAC will be holding a joint meeting February 12th and I encourage all of our families to participate if you're able to. And they also have a dance coming up. So check again parent square. Matanis uh they you know lots of stuff going on

004always there. They have a strong sense of school pride. Their students continue to excel in their academics, arts, athletics, and leadership. The ACE [clears throat] drama and recognition of student leaders, uh student government, and let's see here. We have the future pirate showcase coming up on February 5th. So, anyone that's thinking about Matanis, make sure you check that out or reach out to the school. And uh our band, we had a lot of students from multiple campuses win recognition. So, make sure you uh give them a high five for that. EPAC, so exceptional student education, parent advoc advocacy. So, basically, a lot of our campuses, they participate in some type of uh support um with our ESE students. So, one example I'm going to focus on the Best Buddies program. So, that's actually at Indian

005Trails, but Best Buddies, they're focusing on our ESSE students. So, students are engaging with our ESSE students and the programs. They're sponsoring the Valentine's Dance coming up. And uh Dr. Holidayiday also has her Kim's Corner Enewsletter. So, if you don't receive it or you'd like to receive that, make sure you check that out and reach out to Dr. Holiday. It's very informative and awesome. So, thank you, Dr. Holiday. virtual teen town hall. So, I really appreciate seeing all of [clears throat] our students, middle school and high school students participating. They get hours for that. And Ava and Olivia, they spearhead that. So, I always like want to make sure they get the credit because it is a lot of work, but they're doing a great great job. And February 12th, there will be a teen

006town hall. So, it's online focusing on youth vaping. So, you know, if you're middle school, high school, make sure you do RSVP. It is It's great. It's not boring. It's fun. Um, so just think about considering joining that FSBA. So Florida Schoolboard Association. So that is one of my liaison. So I want to share that you know we will be traveling to Tallahassee. So myself, Miss Ready and Mr. Furry. We're actually going to be going some of us tonight, some of us tomorrow. We'll be meeting with Sam Greco. We'll be meeting with Mr. Tom Leak, our state representatives. We're going to present our platform that we all focused and worked really hard together. So there are several priorities, but we're our real main focus, you know, we we have to kind of just focus on

007a couple main things. So two things that we're really going to focus on are rural renaissance legislation. So this is going to help strengthen shared services and provide additional operation funding. I've talked about it multiple multiple times. Last year we talked about it. So please, you know, wish us luck. So we're going to focus on that again. And then also we want to advocate for updates for capital funding formulas so they accurately reflect all the students that we serve in Flaggler County. So that would include our pre-K students. Okay, that would include our adult career education students. So right now they're not in the formula. So we're going to advocate for that. You know, we're hoping to secure millions and millions of dollars. So wish us luck. We'll be uh heading that way. So that's

008all I got. Thank you. >> U all right. So, I'm going to start with um an update regarding federal relations. Um part of my leaison area is to keep a breast of some of the things that are happening legislatively. And on the 16th we had a meeting that was sponsored by the FSBA where a liaison to the federal um education policies and uh financing uh information was there and presented a a a great deal of information. So, I'm going to go through some of the highlights here. And I want to be clear, these are federal, but we know that uh the decisions that happen on a federal level then trickle down to the state level. Um, and they shared with us some communication and social media assets that I'll provide to uh the superintendent's uh

009board and um Mr. uh Foley uh where we could uh h review and approve what we [clears throat] would like to message around our advocacy of these um items. Um so first there is ongoing volatility in federal education policy specifically um related to significant proposed education funding cuts and uncertainty around fiscal year 2026. Overall, there's uh an administration's uh fiscal year 2026 skinny budget uh calls for a 15% cut to the US Department of Education, which in dollars equates to about 12 billion again on a federal uh scale. Major structural shift for K12. Uh there's a proposal then to combine uh K12 formula and competitive grant programs into a single K12 simplified funding program uh which would result in a $4.5 billion re reduction. So right now the fiscal year 2026 funding stands um in

010the administration proposal total of 66.7 billion for education with broad elimination and reductions. The Senate uh their version currently sits at 79 billion and largely maintains current funding rejecting major cuts. The House committee initially signaled that they wanted to uh go in the direction of deeper cuts um including title 1A reductions but later moved more toward a bipartisan funding uh and a biccamearable biccameal bill passing the house uh 341-88 341 to88 examples of proposed program elimination reductions Uh if the administrative administration's [clears throat] proposal moves through teacher quality partnerships um estimated at 77 million preschool development grants of approximately 315 million to be eliminated and federal work study at 80% cut of specific note is special education and civil rights impacts. Office for Civil Rights proposed a one-third budget cut and IDEIDA notes mentioned some

011proposed increases to IDA grants but consolidation of special education [clears throat] um activities. Uh one item to note is that with the dissolution of the department of education uh that has uh uh been going on [clears throat] and the question was what is happening with the personnel who were retained in terms of their expertise. uh there isn't clarity on let's say if somebody had expertise in special education were they transferred to the part to the department that now manages uh those activities. Uh and so that would be especially difficult for states now to collaborate and leaison with multiple departments within uh the federal government. So more information on how that reorganization is happening uh will be coming forward as well. Um see here the another item [clears throat] is that the federal programs are entertaining

012going with a voucher program. uh we in Florida are well aware of this type of a a program but uh it's not yet at a federal level and so they are opening up uh these types of uh scholarship and voucher options and tax credits for donors and uh there's current legislation in the works to open that up. A final item on the federal level to uh be aware is education funding in Medicaid. So what what is surprising is that [clears throat] we actually receive a good amount of funding from Medicaid specifically in Florida after the Parkland um shooting. uh there was a move to uh put student mental health services and if students uh and a lot of that funding comes from Medicaid. So it could involve um both healthc care related mental health services.

013Uh the issue as it stands is that um Florida first of all is last year had issues in terms of how our Medicaid was being uh essentially build and processed and our uh Medicaid reimbursement was therefore essentially frozen until we can uh improve the accountability of our funding. And so, uh, that work is currently underway at our state level and complicates, um, the issue where at the federal level, considering [clears throat] undergoing Medicaid cuts will further delay our ability to um, be recouped those particular funds. So, we'll keep you up to date in terms of how that's uh, moving as well. Some other legis uh some other liaison updates include uh tobaccof free Florida. Uh I met with that group last week. Uh we are missing liaons at Indian trails and Matanis. We have uh

014liaons who run those uh uh smoking uh cessation or tobaccof free campus programs at other schools but not at Indian Trails in Matanzis. And so I really urge uh our faculty to step up uh and I'll be speaking [clears throat] uh perhaps with Miss Moore and Miss Warmeck to determine if there's a possibility of having a stipen for such a position. Um Rimfire is having their literacy night this Thursday at 5:30 p.m. Also, their future problem solvers teams are uh currently raising money for their state competitions which happen uh in March. uh Flaggler Palm Coast on February 10th is having is hosting a a classrooms to career programs where it's almost like an open house. You can come in and explore some of their uh course offerings such as the Air Force ROC, agied health,

015building construction, technology, culinary, digital media, video production, entrepreneurship, uh fire academy, IB program, and vet assisting. I want to congratulate both of our high schools and increasing in their graduation rates. Um FPC also recently held uh some rewards for those who made AB honorable. And uh parents keep an eye out uh through messaging from parent square or a letter that should have been mailed to you. If your child uh achieved [clears throat] a certain academic level uh in terms of their grades and PSAT scores, uh you're they were provided an invitation to consider international bakalorate studies. um Buddy Taylor Middle School. They are also having a career fair this Friday. Um and they are uh undergoing some classroom makeovers. Last week, Miss Phillips, Miss Martz, and Miss Fish were surprised by uh flexible seating, new

016um uh organization uh um materials so that you have like really a 360 teaching space uh in their rooms. And that was really wonderful. I was pleased to also participate in the Martin Luther King parade uh uh I think two weekends ago and uh that was a wonderful event in the community. It was great to see a lot of people come out for that. Uh Flaggler County's Allstate band students uh are uh uh Emily Reed, Joshua Pacius, Oliver Esqual Novc. So we congratulate them and George uh Bidenbach. Uh, I also want to call out on the 31st we're actually having or hosting the all state band concert 11:30 11:30 a.m. at the Matanzis High School Pirate Theater. And Bernie Hendris, the president-elect of the Florida [clears throat] Music Association and Amy Waxmith uh uh of

017Orange County are guest conductors. Um, that's all I have on my I apologize for it being lengthy, but the federal piece was uh quite substantive and doesn't occur often. Thank you. >> Thank you for all that great information. Uh, so I'll start off with Indian Trails. Um, they have a a [snorts] U heart screening day coming up here on Thursday, April 16th, uh, from 5 to 8. And um that's going to be held at Matanzis High School locker room. So uh you can participate in that if you'd like. Uh but uh something that was really great recently was the uh college and career fair that they had um which was a big success and expose kids to different opportunities uh for the for their future. And this was um sponsored by the education foundation and

018uh grateful for them and as always and all the things they do for us. Uh but they also had a passport that that where the kids would go around to the different uh booths and uh there was a drawing and let's see one two three four five uh students received a a $50 gift card from that drawing. So that was another generous gift from the Ed Foundation. So, thank you again for that. Uh, they also have their Valentine's Day dance that's coming up here um very soon on February 6th and uh there are um eligibility requirements. Everybody be on their best behavior if you want to go to the dance. Uh and that that also includes they have announced their eighth uh grade end of the year SeaWorld trip and again eligibility requirements are attached

019to that as well. Um so that pretty much wraps up uh Old King I mean um Indian Trails. Let's move on to Old Kings and Old Kings. Uh at the last sack meeting, uh Principal Freeze and her team, they did what it's their midyear review, but they call it their halftime huddle. And so I just love how they get creative uh with the things over there. Uh but they shared the numbers, the stats, uh put the uh strategies in place. Uh things seem to move moving along nicely there and um uh very encouraged for uh the end of year results at Old Kings. Um also um they are uh doing uh the PTO is doing an invest in your child um fundraiser and and a little different than what we do sometimes selling candy or

020you know other car washes or whatever it is that that is uh used to raise money. um they're they're asking to invest in in the TR in in in your child by, you know, sending in a donation for that and skipping all the the other stuff. So, [laughter] some parents might appreciate that. Some uh young um ambitious entrepreneurs may have missed that. So, I don't know. We'll see. [laughter] But, uh but the the monies are going to go to worthy uh causes for Old Kings, which are field trips, fall festival, teacher training and appreciation. uh uh fifth and kindergarten promotion ceremonies, uh PE equipment, classroom supplies, and special teacher requests. And they do come to the sack meetings um and ask for things. And in most cases that they're granted, the funds are there. So,

021uh, it's great that we have these supports and I'm really grateful for the participation of the parents, you know, especially at Old Kings, they have a very active PTO and um, sack uh, participation and the the extra help um, and and the involvement means a lot uh because um, uh, when you invest in your in your child's education, they're they're going to do better and um, they're advocating for everybody. Um [clears throat] and uh that wraps up Old Kings. Um I am on the uh traffic safety board now of Valuchia County, Flagger County. That's not meeting till later this month, but we did have a little workshop. And um you know, recently we had news that one of our um students w was uh hit on a ebike. Thankfully, no serious injuries. uh but at

022the request of some of my colleagues here. I I did bring that up at the workshop and there is some legislation that's being proposed right now that will hopefully bring some uh guard rails here for safety and um we'll be talking about that more. Um so as I attend that meeting I'll come back with more details um on that subject. Uh also really looking forward to traveling to Tallahassee along with my colleagues here uh to meet with our state representatives and advocate for you um at while we're up there. And um you know it's important it's it's a great opportunity that that uh we have to to get facetime with our state legislatores uh legislators and um and hopefully uh encourage them to uh fulfill some of the things that Miss Ramirez mentioned earlier in

023her leaison update. So that will wrap up uh my updates for today and so we shall move on with today's agenda and um we uh do we have any changes to the agenda today. Superintendent Morg, >> we do not have any changes to the agenda. I I do want to uh bring to the attention of the board and to the community um that I will have to step out of the meeting shortly after three o'clock. Um I'm thankful to be able to participate in Leadership Florida. We have a a virtual meeting uh training today and so want everybody to know that you know I'm not going to just leave abruptly but um I will be stepping out but our team will take notes and we will follow up on any additional um information. >> Excellent.

024Okay. Since there are no changes, I'd like a motion to adopt the today's agenda. >> Move to approve. >> Second. >> Okay. Moved by Miss Ready and seconded by Miss Ramirez. All in favor? I >> I opposed hearing none. We will move forward with this agenda as stated here. That leads us to public comments. Anybody signed up for public comment today? >> Yes, we do have one person signed up, Cheryl Misaro, and she's going to comment on item 2.02 board member leazison update. >> Okay, very good. Uh, welcome. >> Thank you, Mr. >> It's better on this side. [laughter] Ah, no restraints. >> Board, >> superintendent. >> Okay. Every November, each of you select the number of leazison to represent. Being a leison on means you're a team member. Means that part of that means

025you go to meetings, not just read minutes from meetings, but that you're there. You build those bridges with people. This past month, couple months ago, we lost a board member. He had a number of leazison responsibilities. Have they been adopted by any of you? So, they are fulfilled. That's an important piece that needs to happen. I don't know if it has or hasn't. I hope that they have. All right. I went back through a number of schoolboard meetings this particular workshop to watch leazison to see how they reported. We have a number of schoolboard members that do a wonderful job. We also have a few that don't. Actually, we even have one that does very little. So I am asking you that you look at your assignments, you bridge those gaps in between, start representing

026the community as you should, and then report at these meetings. It's important that they have those contacts. That's part of dealing with the community. Everybody knows who's who. So I'm not going to I don't need to need name names. They know what they need to do. And I'm asking you that they do that because this August we have a very important election coming up. It's one that spins the difference on this board. I'm going to make it my personal ambition to make sure that the general public understands what a school board member's role is, what they're supposed to do, and not just fly by the seat of their pants. So, I declare that now. You know what's coming. You know how it's going to work. And we'll just continue doing that. And it's going to

027be school board 101 so people understand what's in it for our people that are running our candidates because it matters. It matters that this board gets solvent. It has to happen. Four years ago, three and a half years ago, it got flipped terribly. It created a number of issues. A number of issues. And I have certain people that are responsible for that. I'm not going to let that slide. People are going to hear it and they'll hear about it. So, please continue. Those of you that are doing a great job, do it. You're doing a good job. Those that aren't, do better. Thank you. >> Thank you. [clears throat] >> Okay. So, um we're going to move on and we're now to agenda item 6.01, strategic plan spotlight. We have um Dr. O'Brien and Mr.

028Reynolds. We brought the >> Mr. >> the crew with us. >> The crew looks like the whole team. [laughter] >> Excellent. >> Welcome to Come on out. Come on up. >> Hello. Come on over. >> All right. Good afternoon, board. Vice Chair, Superintendent Moore. We are here to provide a uh brief uh update to our goal five of the strategic plan. So we will be spotlighting operational efficiency. Uh really what this goal is focused on is ensuring that our school district operates efficiently and effectively so that we can optimize our resources that support teaching and learning. Um, also that we establish standard operating procedures among all of our departments so that we can have responsive and integrative systems that are fiscally responsible. Why do we have this goal in place? It's aligned with our guiding

029principles of teamwork, excellence, quality, and consistency and trust and respect for all. And we just really want to bring that strategic focus to improving our operational efficiency uh so that we can meet our fiscal safety and environmental goals as a district. Um this goal includes five different metrics that we are looking at. First one with plant custodial services is to decrease the average number of days from the start of a work order to when the ticket is closed. Um in 2023 24 we were at 14 days. Our goal by the end of this year is to get to 10 days and currently so far this year we are hitting that 10day mark. for food and nutritional services. Uh we would like to increase our meals produced and served per labor hour, which is MPH, by

030one per year. In 2324, we were at 19. Our our goal in the plan is to get to 21 and we are currently at 18.94. For transportation, we would like to increase our on-time arrivals. In 2324, we were at 90%. Our goal in the plan is to get to 92% by the end of this year and we are currently at 94%. For finance um it is about ensuring the continuity of operations um by maintaining the general fund balance between 5 and 8% per board um recommendation. We are currently at 7.8%. And then finally in technology, we added this for this um two-year extension to develop and implement a comprehensive professional learning plan centered around technology and education and artificial intelligence by 2526. Um and although there's not a measurement for this, they have developed and

031are continuing to implement that each and every day. So, we're going to go through um some of the operations uh departments and they're going to talk about where these um numbers came from and some of their strategies. >> So, uh some of the ways that plant services and custodial um you know we to hit the 10 days um one is that uh we talk with our staff. We have meetings monthly with them and looking at the numbers. Um our department we also to try to reward them. We have an employee of the quarter and part of that is we throw some of the metrics that we're using in here to say if they get that whoever has the best metrics then they get a a ward per per um because we're broken into three zones.

032So one from each zone just to give them a little incentive to help with the numbers and and uh make sure they understand what we're trying to do and why we're trying to do that. Um you have any >> Yes. um with the custodial department um hitting our our goals sometimes take um cooperation from the administration um collaboration with other departments such as plant services. Sometimes I have to reach out to them for um dates or funding and manpower and taking advantage of um days when students are not in like teacher work days or spring break. So that's the way we are hitting our goals. Um this next slide you go um I just was showing here um the total amount of requests and the biggest thing is the the average requests per day is

03332.8 days of um and we're not using the weekend obviously it's Monday through Friday but that's what the averages that we between the two departments that we get on a on an average day. Um, scroll down one more. Um, and this here, um, when I took this screenshot, it it's showing that we were at a eight day completion. I, you know, when I looked at the from the start of the school till now, that's where we got up to the 10. So, um, you know, we're trending still trending in that area where we need to be. Sometimes that quarter is a little bit lower depending and this is over the holidays. So, obviously, we didn't get as many work orders and and staff. So, it's nice to see that eight. But uh I just wanted

034to make sure if you guys did see that that we are still trending right around the 10 days which is what our goal is. Okay. We'll go down to food services. Good afternoon. Um as you can see we had a lofty goal of 21 meals per labor hour. We're currently at 18.94. Um, we're trying to balance and I I look back at last year when when Miss Bush was sitting here, you know, the two metrics are participation and and meals per I mean labor hours. We're really driving that top number trying to get more students in. We're currently up about 9% sales from last year at this time. However, I have to parse that by saying we also in 2024 had two hurricanes. So, we missed four to five days. Um, so I do take

035that with a grain of salt that we're up. Um, so what we're what we're looking at now is we're working with our vendors. Uh, we just had one in this morning. We're looking to make sure we don't get menu fatigue, bring some new stuff in in the spring so students keep coming. Um, we looked at last year's numbers and saw that kind of drifts off towards the end. Uh, we're trying to maintain our our staffing levels to provide the service. Um, and by doing that, by keeping the staff, we can do that. So now it's just getting the students energized. I know last year at this meeting you were asking them if it's free why aren't they coming that's a million-dollar question in food service it's free they shouldn't work and we average out 65

03668% of students for lunch and about half of that for breakfast and it is just getting out there and talking to the students talking to principles getting the principles getting the staff involved and getting the students to come in and have a nice healthy meal so uh I think we're on a on a good trend this year I if we can finish out the spring bringing more students in bringing some energy in there. I think we can get close to 21. Um, Miss Bush also mentioned some of the infrastructure challenges we have. Uh, we do have a serving line update coming at FPC this year. It's a 25 year old serving line. Some of those lines take four people to serve a student. Um, that's going to change up a little bit. There'll be a

037little more prepackaged items for Susas grab grab and go a little bit faster so we can speed up some efficiencies there. So, we're looking at all options, but again, it's just really driving the the students in, bringing more students in. We're not looking to reduce force. We have a great level. Um, great great employees doing a great job. We just got to, you know, embrace the students, get them in, whatever we can do in that regard. >> I know Mr. Children love. >> Yes. [laughter] >> A lot. >> And then we'll move on to transportation. All right. Uh, first of all, I just want to let you know Mr. Walker is teaching a class to new drivers and he was running a little bit late. So, I'm just going to fill in for him. He

038was on his way. Um, but I can talk a little bit about this. So, what we're doing in transportation is we're looking at our tier alignment uh where we can with uh you know moving uh routes, adjusting our routes. Uh we just recently done our a internal route audit where we've looked at each one of them to optimize uh you know where the location is versus the students and how we can um make those uh a little bit shorter our student uh ridership and tracking optimizing those those loads. One of the things that uh we were fortunate to have this year is we have a full routing staff. We also have a uh full supervisor staff and we have a coordinator of transportation which has been a big help uh to help the director there.

039Um our bus routes have reduced since last year from 75 to 69 routes. Um and then our ontime tra uh tracking uh we looked at our travel paths to just optimize and eliminate those inefficiencies involved. And hopefully if you have the real detail questions, Mr. Walker will be able to address those and uh you have those I can relay those to them. >> A couple of questions um regarding food service. So it seems like you're really measuring two things. you want to increase your sales but also the expediency in which you deliver the meals. So um when when you're saying so I'm guessing you're h how how are both of those then measured in that 21 meals per hour goal >> meals per day per hour. So meals per we take our breakfast and it's

040a 2 to1 or 3 to1 ratio. Free breakfast equals a lunch. Everything goes off a lunch reimbursement basically. I see. So three breakfast is a lunch, $4.90 cents in all cart sales is a lunch, lunch is lunch. Um after school uh supper program counts as one to one as well for reimbursement. So we take those numbers and come up with a meal equivalent for the day and we're taking that meal equivalent um trying to think of who I could I can't reference on the top of my head. Say we have 1,200 meal equivalents and just divide that by the number of employee hours >> that work that day to get that that meals per labor hour. >> Okay. How many meals basically how many meals did he produce today? We're going to we want him

041to account for 21 meals per day for everybody for every person in the building that day. >> I see. Um so, uh when you're looking at this combination of student interest in what we're serving, right? Um have you taken a look and I'm just curious in terms of the lines. I know the social time at school is a high priority for students and lunch is typically uh you know one of the few social times they have and um you know having had three teenagers myself I know they will uh you know skip lunch to hang out with their friends so you were speaking before about the service stations and exped expediency of that and you're talking with students has that been a factor moreover than the venue options. >> They I actually met with the

042excuse [clears throat] me, the culinary academy at FBC this past week. Last week, yes. Um and it was fun to talk to them about those two things. It's the same old same old, they'll say. And sometimes the lines are too long. I mean, there's a those are two complaints we always hear. >> Um and I think who those of you in the classes in the schools, they're not really that long. They seem at first and then they start clicking through, right? um but agreed that you know I had two daughters they never ate lunch because they wanted to go sit with their friends. They would just pack some snacks and just go sit in the courtyard. Um so we're trying to grab those folks in as well. Um, so by the serving line that we're

043doing at FPC, um, I think it's going to be a FBC specifically will be a double whammy for the the speed with which the students can make their choice, get their get their milk, get their food, head out the door, and won't take as much staffing. Super maybe on the prepare side, but not on the service side. >> Yeah. Now, I was shocked at the number of options. I mean, it's like a mall food court at FBC. >> It's a lot. >> My daughter loves the taco bar, so we appreciate that. Um, >> it's a lot. >> Uh, transportation. And I know uh I I know that uh [laughter] uh [clears throat] you're you're pitch hitting here a little bit, but earlier [laughter] you snuck in >> just in time. Did you want to second

044guess that? [laughter] No. Um, you know how beginning of the year we when we met to try to increase the communication and visibility about delayed routes and things of that nature, we had discussed perhaps the need to take a look at the the software. Um, has any progress been made on that in terms of vetting that that potentially that software switch? >> There hasn't been. Um, we still utilize the easy routing real-time notification communication. What we did was went in and preset templates for any events or occurrences that we may have so that we can communicate that as quickly and properly to the families as possible. Um, for instance, if we know that a driver is going to be out tomorrow, this evening, we will send notification to the parents letting them know that your

045regular bus driver will not be present, but we are making accommodations to transport the students. >> Okay. Are you still interested or feeling that we do need to look at another software or do you feel the um strategies you've put in place is making the system work as is? >> Um we'll see how the strategies work this year. We can always revisit that but we'll see how it's working this year. Um we have been getting less calls as it pertains to route coverage. um only when there's delays and those are like last minute delays if we have a breakdown or something like that. >> Mhm. And are those included in this on time arrival? Like if a if a bus breaks down that's kind of is that included in against your metrics or do you

046eliminate that because it's a All right. Yeah. Okay. So, great job on the increase. That's wonderful. >> One day we're going to get to [laughter] >> Maybe one day one. And my apologies for my delay. Um, >> no, not all sheets training class. So, training some drivers. >> Yeah. No, that's great. >> And I I will say that we have also received the feedback from families that they are receiving notification when there is going to be a delay, when it is a different um driver. And so that is something that we that is actively happening each um each day. And you know when when the bus is late uh that one day you know it feels like it happens all the time but when we really look at the data our buses are are really

047uh our bus drivers are doing a really good job to get to um their locations on time. There are some areas that we have to continue to look at look at those routes for those schools that um they uh the routes have been consistently running behind. And so that's something that we also do. the the reality that we also face and this board you get to experience that is when we have to make an adjustment because we have identified a bus that is consistently running behind sometimes the parents don't really want that they don't appreciate that because it does cause for their child to go to a different bus or a different driver. Um, but we're trying to we it's important that our students are arriving to school on time each day and then we

048can get a good estimate for their arrival back home. >> Right. Yeah. >> Thank you so much. >> Done. Or do you have any more? >> Um, so I'll start with transportation. So I do appreciate that the data is there and I think so parents that are watching or ones that like look up the slides. Uh but I think that would be something great to post uh in communication. So Mr. Foley, like because as a parent, right, you when one bad thing happens, you know, they're late, it's you're you focus on the negative, but seeing the data, it just it shows that we are we're doing pretty good. Uh so I do like that we have that strategic plan with the data. So thank you. And I know uh parents that do have issues, continue

049to email because when something happens, that's what this team is here to do. And someone on the board will try to connect you with the right person and it everything's been getting fixed and if not, they'll fix it. So, thank you for that. >> Uh I'll then go with the food services. So, thank you for the presentation. I did have a couple questions. Do you have have you considered or maybe it's being done with surveying We do a lot of surveying of parents and you know yourself with your committees, but what about the students? So, has that ever been done? If not, I I would I really strongly feel especially with four children that do eat a lot of food, one specifically, he probably he wants more meals like in anyway, but um just for

050ideas because you know you're you have a great goal of you know selling more obviously like getting getting these children to eat the food that you already have but listening to them like hey what could make it different? what who knows you know and it could be something so simple but that would be my recommendation if you >> and our right our registered dietitian Stephanie Thompson does go out to students and meet with them she especially [clears throat] goes out when she has something that and they'll do a a taste test of what we have now and what we're thinking about bringing in get their idea of what they what they think is better um she's out there a lot with the students and interacting especially on the elementary level high school as you know

051as you stated there's a lot of choices there the elementary's not quite as So yeah, we're out there a lot doing that >> because I' this year specifically, I've heard a lot more positive feedback of the different types of food. So I think just keeping that up will help you reach that goal. So >> keeping with the trends, you know, it really is. >> Yeah. So thank you for that. And with the line situation, um, just brainstorming too, even talking to students, probably high school students would be great, but even elementary or middle, you know, rolling carts or however you can within your limits, just trying to make things speed up for to help with your data stuff. And then kids getting in and out so they can socialize and kind of relax when they're

052eating. So looking into that. Um, and for plant services, I mentioned it. Thank you for the reward system that you're doing. I think that's great in your area. if anyone hasn't been in there or I know parents probably aren't going in there much but plant services you would think would be just you know just a little building with nothing but his team decorates it they there's spirit going on in there and so for seeing that in the slides you know I know that you you know you trust in your team and they're excited to be there and work hard so thank you that's pretty neat and I know that the cabinet meets um to discuss these these goals. So with the um the goals like the metrics, how often is that? Just so you know

053community knows because is that monthly, weekly, quarterly, bi-weekly [clears throat] for these specific goals? >> Yeah. So it it really depends on what what the goal is. Um I would say that we spend a significant amount of time um or there are opport more opportunities throughout the year to discuss our academic and um resiliency goals as those are they're continuous progress monitoring. Some of them um are not necessarily monitored at cabinet continuously more than a quarter um more than quarterly but um >> okay >> yeah it would depend on when the metric falls. and and I can tell you that our next operations meeting Scott's coming and is going to be our guest speaker and talk about what we're doing for this next year. So, we're already looking for how we're going to apply. >>

054Yeah, I would say at least once a quarter for sure for all of them, but there are definitely more uh frequent opportunities for us to discuss the goal one and goal two um um as it is academic um services. And I would say, and I know I say this a lot, but going to all these trainings, other districts, they do not do what we do with these strategic goals, some of them don't have them. Like they they really don't have them. So hearing this and like working on it, you know, I think it it's pretty neat. So for the community to know like Flaggler County is really working on that. So yeah, um I think that's all that I had. So thank you. And if I can give a little pitch uh here as we

055go into the next um iteration of our strategic plan, I really challenge you as a board to begin thinking about what areas are very important to you for us to focus on. we will come with a uh recommendation of some areas that we've identified, but we it really is an opportunity for us to collaborate as a board and as a district on the goal. So, if there's something you're extremely passionate about, be thinking about that, writing it down. You can always send it to Dr. O'Brien and Mr. Reynolds so that they'll know. Um I will tell you one of the areas that we want to focus on next uh strategic plan when we look at operational efficiency is not just looking at the operational operation department like the departments that are on the operation side

056but what does operational efficiency look like when it comes to customer service and bringing in some more uh qualitative things um that we did not focus on in the last strategic plan because as education has changed over the last five years, that piece is super important right now. And so we want to bring some of that in. So we do recommend that you begin to think about it. Can we give them a timeline as to when you um anticipate coming back? Yeah, >> I will I will say that we're we're getting a a good draft um on our side um throughout the month of March and then we are going to be reaching out to the community for their input as well throughout April and then between April and May coming to you guys with

057some drafts and revisions based on community feedback and staff input. >> All right. Okay. >> Excellent. >> All right. Thank you very much everybody. Okay. So, now we're going to move on to 6.02 um instructional adoption timeline for uh world languages, physical education, health, arts, and 16. >> Yes. Uh good afternoon, board. >> Mr. Moore, Mr. Re is in Tallahassee. So I am I'm sitting in for him just to present to you guys and the community our timeline for the adoption for CTE, World Languages, Art, Music, Health, and PE. >> [snorts] >> the most important dates on here. The public review period will begin on February 25th and we will have re uh materials for review in our teaching and learning office as well as on the website for online review and public comment. The

058public review period ends on March 17th. There are several opportunities at board meetings and workshops for public comments as well. that will happen on March 24th. Um May 12th and May 26. On May 12th, we will bring our recommendations of materials to the board and then we anticipate an approval on May 26th with um a couple of caveats. The the state right now is working on two different adoptions at the same time. One is all of these content areas and the other one is math. And the reason why they're doing two at the same time is math is the first adoption that um they are required by statute to finish before we start our adoption process. Typically they run side by side and then we have to wait for the final list before we purchase.

059Um but the new statute um kind of flips that around. Um so their priority at the state level is the math adoption because it is in statute as far as a timeline goes. So, some of these dates may have to be adjusted depending on how long it takes for the final approval lists to be published for these content areas by the state. Some of them are already approved um but they're working on some appeals with the publishers. And then also because a lot of these courses are elective courses, we plan on adopting um as many courses as we can even if we don't currently adopt or offer those courses. so that in the in the event that we do want to offer a course, we have a material already adopted um in the district to

060purchase. >> Can you shed some light on how you how this adoption relative to the career and technical education rules because [clears throat] you know obviously that's pretty broad. Um, and so is this adoption material really more towards the general career and technical education awareness and skill building that's in this standards or are you talking about okay like our construction technology uh program these materials >> is course specific. So >> wow. >> Um >> each course that we offer some courses um will only adopt and purchase teacherf facing materials because they don't really need student facing materials some will include studentf facing materials. Um and then a lot of our CTE programs also use supplemental materials with their industry certifications. >> Right. Okay. And so, um, what was important in what you said to me

061is we're looking at potentially expanding some of the offerings that we have for career and technical education in the high schools. Specifically, we're going to um view Seol County, who has a really robust program. So what you're saying is you're going to adopt not only for the courses that we currently offer, but the broader expanse that's available and that won't cost us anything, but it'll uh quicken the procurement process should we wish to buy those items. Is that what I'm understanding? Yes, I wouldn't say we're going to adopt for every course because there's hundreds of them in CTE, but we are including some courses that we currently don't offer in anticipation of potentially offering them in the future. >> Do you have a list of those? I'd like to see what's currently in that list

062that you're entertaining and if there's a list of what's available. Um, I'm just curious to see where uh the growth uh is is potentially planned. I will give it to Mr. Evans to get that and when um when he sends it if he'll send it to the entire board please. >> Um another part that was important in what um uh Mr. Reynolds was sharing is really around the opportunity for families and community members to review the materials. And so this is something that comes up quite often. Um, so it'll be what is available will be available online, but it's also available for you to come and look at the materials in our teaching and learning office. Um, and so we definitely recommend that our families do that as well as our community members. >> And

063that's what So I was going to bring that up. So do you feel or you and your team that we have challenges of getting the public to come in or even go online for review? Do you feel like it's been a challenge? like would it help to have more? >> I feel like in the past couple of adoptions, we've had a lot more online reviewers than in-person reviewers. Um any feedback we welcome and we bring to our committees for the final recommendations. Um but historically over the last couple adoptions, it's mostly been online reviewing >> and there are some certain um subject areas that we get more reviewers than others, right? And so you may have uh one or two people that are passionate about CTE. However, um there may be more people that are,

064you know, passionate about when we go into math or we go into ELA, social studies. Those are the areas, but we all of these different areas we are going to be um adopting. And so we we do need community members and families to review the items. So I was asking like if if we're having any challenges. I mean obviously the more input the better just for the better outcome but maybe we could consider collaborating with either student organizations or our community partners to you know like an event. So you know our culinary program. Oh come and check out ha you know have a biscuit you know you know have an event here right where we have our students already here. we can market to our business partners, community partners. Um, also perhaps inviting our partners

065that are in that subject matter expert field. So, because we have so many people that are on our side, businesses, so that may help and then get their input because they're community members and just maybe kind of putting two things in one so they're coming for multiple things and then, you know, checking out material if if you feel that you need more. I think the biggest thing is that it does take time like for you to be able to go through it. I think that's another reason why we have more people reviewing online. Um because it does take um time to go through it. If you're going to go through it uh really uh looking um from the level of the rubric, it takes time. There are some individuals that when they review it, depending

066on what topic it is, they're looking for uh specific areas of specific topics, right? uh you know I'm going to pick on math again and say if someone's coming for math you know they're like I want to see how long division is being taught right so they're coming in and they're looking at that specifically and that's great we want the feedback but we really want people that are going to look at um the entirety of the resource that we are cons considering um to to adopt >> and no matter how much feedback we get uh board policy dictates we have to have a parent on all of our committee So part of the final decision will be um community views as well. >> And just for clarity for everybody, we are adopting what's already a

067truncated list from the state in which they've gone through pretty extensive process where they too garner feedback. What we're looking for is maybe what's more uh specific to our community needs, right? Um, and I would say, uh, to Miss Ramirez's point, uh, the partnership with, uh, the the businesses, uh, that we have in the area would be insightful to determine which programs we pre- adopt, right? Um, uh, you know, but yes, it takes several hours to go through this material. So I think maybe raising awareness at those events in terms of uh how to get access to provide online reviews or whatever uh would be greatful great a great help the time it's going to take several hours per uh subject area. So I don't know that doing it during the event but definitely a

068promotion from the event aspect would be helpful. Is there something we can provide schools that they can during the next several weeks where they're having these events, right? We have a a a rich schedule already, right? Uh that that can be provided. >> Yes, I will get something that includes the public review dates. >> Great. Thanks. [clears throat] >> Okay. >> Thank you. >> Thanks. >> Okay. We'll move on to 6.03 [clears throat] code of student conduct. We have Mr. Glasco and Felli joining us. Good afternoon, gentlemen. >> Hey, good afternoon. Good afternoon. Vice Chair Furry, school board member, superintendent. Um, we're here a little bit earlier this year, so we try and be very intentional in how we do the work we do and plan for the future. So, um, this year we've decided

069to start a little earlier with the goal of wrapping up in April instead of carrying this out into the summer months. So, at this time, I'm going to turn it over to Mr. Glasgow, who's going to share the timeline of um receiving feedback and moving through our processes. Good afternoon, board. Good afternoon, Superintendent Moore. Uh on the first side, if you could go to the next portion. Um just want to have transparency with the community and to our board of the reasons why we review our student code of conduct annually. Um, it's to be in compliance with state statute that we annually review our student code of conduct and making sure that it reflects our latest state and federal regulations, safeguarding student rights and maintaining legal integrity. Um, the second part is enhances clarity and

070fairness. So, just updating our policies and procedures within to make sure that our our practice meets our policy that that we have going on. And then the last piece is the emerging emerging issues within our school. um our students change faster than what we can kind of keep up with in the legislation. So um it's a good thing that uh annual code of conduct revision is there so that way we can help support our families um proactively throughout the process and throughout the school year. I do collect information throughout the year um either through conversations that I have with parents um about their specific concerns um regarding code of conduct and also from our staff um maybe there's uh some changes that need to be done or editing. So I do collect those throughout the

071year. Um but now we're starting to move into the time frame of opening up for um gathering feedback from all stakeholders. Uh if you could go to the next slide please. So the the timeline and the next slide will also identify particular dates that we're going to be looking for. But as Mr. Penelody stated that um we look to open up the survey to all of our stakeholders starting on January 27th. that'll be shared out on all of our social media platforms. Um, and then we'll go in in more detail with our staff and then into um some community events that I'll talk more about on the next slide. But our goal really is um to get through the bulk of the work through February and beginning of March and then bring it to the

072board for um finalized approvals and then that way we can actually do the official posting and then have it done um within the 30-day timeline before the end of school. Why that's important to us is that my learning experience from last year was that our teams were kind of rushed with um all the other pieces that go into this. So student code of conduct feeds into our discipline matrices and feeds into [clears throat] some of our procedures that we do internally. So we want to make sure that our teams have this before we even go to the summer so that they can uh just have everything aligned before they go into that time frame. Can you go to the next slide please? So we do um today we're here to uh talk about theformational meeting

073portion. Um feedback survey will open up today. I'll work with Don Foley and his team starting today about pushing it out through our district website and on all of our social media platforms. From there, we'll roll it out to our leadership team, um, which is our principal meeting. And then from there, um, I'm going to reach out to our schoolboard members individually and ask for a one-on-one uh, session to gain your specific feedback. And then we'll notify our school in or our district and school-based admin teams on the 6th of February. I'll roll it out to the deans as well during February. And then some new things that um have came about that I thought would be beneficial is that we know that we do our teen town hall where we gather student feedback and

074it's led by our uh student school board liaison. We'd like to do something similar and have it being a student voice session specifically for student code of conduct. Both of our uh student board members have already agreed to do it. So we just have to work out um the the details of it. But that is a session that we'll do just for students only and we'll gear topics and conversation pieces around um revisiting our code of conduct overall and how it applies to our students. And then um the next portion would just be kind of going back through coming back to the board providing updates gaining feedback and then um hopefully being able to seek approval at the business meeting on April 28th. Can you go to the next slide please? So the the survey

075is already open and ready to go. We did create a QR code so that this is the QR code that's going to be shared out with everyone. Um and then really we're just opening up the season to student code of conduct revisions. Does anyone have any questions? >> Uh well you answered my question about the student voice session with so I really like that idea. I was going to ask how like what was your plan of doing that? Uh I do feel student input is important. I love the QR code. I did scan it and I I just had just from like you know if I were a parent or a student taking it. I was thinking you know you have the different choices maybe and maybe this is just me just putting like a

076note you will have the opportunity to choose more than one because you know at first you can only pick one and then they may be like oh I want more but you can but not you don't know until the end. So that was just me. Um, but I I like the topics. I think from the emails that we received from parents and students, you covered every single one. And the only I was going to ask the board and then you know just it just it states secondary and then or both or do you feel maybe we need to put m elementary, middle, and high school instead of the term secondary just or I don't I didn't know if having all three if if there were parents that weren't sure like or defining what secondary meant

077just someone that didn't know that was just like a little note but you can see if what you think and I like the QR code I think it would be great potentially schools could even have they could have fun with this you know today's student survey day you know anyone you have a complaint or oh you like something you know scan this code or teachers wearing it on their shirts or you know having a day where, you know, just promoting it more to get those numbers up because, you know, we get the the complaints, but we also get the positive things. So, just making it fun like we do with it's the hundth day of school or something, but I like it. So, thank you for being proactive. >> Absolutely. We took the feedback from

078a board member Ry from last year talking about school voice or student voice and how we can do a better job of just capturing it overall. So that's where the teen town hall student voice section came from. And then um as far as for the the survey itself, it has been revamped and it's secondary and elementary because those are the two student code of conducts that we have. Um some school districts have three. So they'll have elementary, middle, and high school. Um some just have an overarching one with individual schools having their own. So, >> and I know we have that, but I didn't know if maybe defining it for a parent that might not. But >> yeah, we can definitely do that. I was just thinking and um if we can update this um

079presentation on board and have the um QR code and just include the link to that they can click on just for those individuals who do not know how to get a QR code, use a QR code on the device that they're currently using. Yeah, that's I find that I mean QR codes are great like like Superintendent Morris said for those I knew, but I find sometimes they they put them on social media, >> but then you're you have to have a camera to >> Well, you hit it with your finger. >> Well, that's what I'm saying. You need to have the but not always do they link. >> Yeah. If they don't know how to do that, giving them direction. >> Like I see a character and I don't do but sometimes I look at

080it and I click there's no link and I can't scan it because I'm but my camera's here. [laughter] So just having a clickable link for sure. >> Yeah. And I think that um and I and I think it's great that you guys are getting ahead of the curve here. So thanks for bringing this uh to us early. >> Yeah, last year um I thought you guys did a really great job at digging into a very deep and thorough um overhaul. a couple of items that I would just like to hear your perspective on and if it sits in this portion uh or if it's later uh really about the enforcement of the student code of conduct. Um first you uh we we've got some students who have some executive functioning challenges andor um emotional management

081challenges and maybe they're early in the stage before they're actually identified or or in the tier process. And so um I don't I think we have this fine line where there's a lot of empathy to say look we're working our best with this student and so a lot of the behavior does not go as reported but yet uh our staff can be challenged with facing some very difficult um uh interactions physically. And so I wanted to know how you all are maybe grappling with and taking that into consideration because I'm sure you've heard it as well as uh the input into the student code of conduct, how we manage those uh types of infractions. um as uh as well as training our staff on on really enforcing that the the conduct uh pieces even if

082the child is going through an a a tier process towards eligibility of some sort. >> So I think first and foremost our staff safety and student safety is paramount overall. Um as Superintendent Moore says we have two focuses. One is to educate students. The second one is to make sure that everyone's safe. Um last year I think that we did a phenomenal job. The team gave a lot of feedback regarding um just kind of strengthening some of the language that we currently had. Um we reviewed our behavior tracking purposes is about you know connecting with our community, reaching out to the parents proactively, not waiting till it's a possible violation of student code of conduct. Um to your point, if a student is if [clears throat] we're collecting data on a student to help support

083them behaviorally, I know that uh Dr. Holidayiday and her team are seeking some options as far as data collection and working through that. We've worked with um Miss Luis Bosard as far as for assessor coding and how that we don't have to issue high level discipline um to a student with a individual education plan or a 504 plan. Um, so that has been transmitted transmitted and communicated out. And then just the feedback overall from last year, we really have been working collaboratively with our schools as far as um making sure that we're following up on reporting, making sure that all of our procedures align with each other and making sure that we're all following the same procedure at, you know, at each instance of it, no matter what school you're at. And if I and

084I if I can just kind of add um kind of in the plainest of language, it it doesn't matter where a stu what program or not a student is in. If a student has violated the pseuda code of conduct and they have a behavior um that is a behavior that would fall under discipline, we still put should be putting in a referral. >> Now what we don't always have to do is provide that same level of consequence. However, we should not be saying because a student is going through this identification process or whatever the language is, I'm not going to assume to, you know, to try to make up all the different pieces that they can't have a referral. That is not true. Um, if a student can be a student with a disability or

085they are a non-disabled student, if they have an infraction that is a violation of our student code of conduct, they will receive a referral and um, potentially a consequence um, as well. >> Perfect. Um the last item was last year when you had um presented some information along with the student code of con conduct and how u essentially it's being enforced. there was a little bit of a discrepancy in some of the feeder schools relative to the different categories like I think bullying and I noticed cyber bullying is one that you're attacking with this uh latest update and uh there was some discussion in investigating and uh really training that the the staff on the reporting of bullying and making sure that it's consistent between the two. um if you could if if you're not

086prepared to speak on that, I know that's a little bit off the cuff right now. We can put that at a future date, but I'm really interested in getting an update and to see how you've um really um brought forth some consistency there. >> So, I think our team we we can definitely come back before the board and make a formal presentation, but what I can speak to now is that uh we addressed it directly in August before students returned. uh we addressed it again at the quarterly at in October. We did it again in January and this is specifically with our deans and behavior interventionist. Um even in that we worked on our yearly implementation plan through uh University of South Florida PBIS initiative and talked about gaining the data from that and targeting

087to having conversations with schools as far as what behaviors are they seeing like kind of doing the the ABCs of ADA um ABA therapy. but just talk about like what's the NC and what's the behavior and then how can we change that outcome and really having proactive uh conversations about it. Our deans team went through our matrices and reviewed the um not consequences but um what other supports can we have in place besides a punitive consequence. So uh there was some yeah there's some restorative conversations that were added in there. Some of the new options were discussed. So, we we as a district are moving towards um just making sure that one, we're following our processes and two, we're revamping that. Um and then specifically for bullying, we worked with our district technology team. Um

088some of the complaints that were coming in, or I wouldn't say complaints, but notifications of possible alleged bullying was coming in through the district website. Um I didn't know this, but there's two different versions of the form that's on there, and uh Mr. Dominic was able to get us uh into incident numbers that generate with that so we could help track the outcomes of those as they're tied to our uh in school procedures to notate unsubstant unsubstantiated or substantiated bullying. >> And we did directly clear up the um uh the schools where they they were not coding it as unsubstantiated bullying. So it looked like their numbers were. So, we did clear that up um as well in the system and we can definitely bring back an update on our um the bullying um um

089uh reports that we've gotten um be it those that are substantiated or unsubstantiated. Yeah. >> Right. Yeah. I really appreciate this work. this is the the foundation so that the educators uh can do their amazing work and creates the norms that we all agree with uh here when we're engaging with each other and it's so so important. [clears throat] Um so I'm really looking forward to this next round um as I thought you guys did a fabulous job the last um revision cycle >> and I do hope that our parents and our community they see this and see that we do respond. we do take the feedback. We do go back and um we uh implement procedures to help us be better. Um sometimes our schools are frustrated and we've had lots of uh uh

090hard conversations, you know, even with our schools around our procedures and and those things um related to discipline. We always want to be as transparent and upfront as possible. Um, but I I will tell you and it's not something that I I I'm here to boast about or any of those things, but we are committed to ensuring that our stu our schools are safe. And if our if a student is making a poor choice um that causes our school to be unsafe, then we are going to apply um appropriate consequence to that. And uh we try our best to work with our families um work with our students um but our our students deserve to be in a safe environment. Our employees deserve to work in a safe environment. And so we um have consistently

091done that. You know, sometimes that doesn't make everybody happy. But we we got to have a safe place for our kids to go to school and a safe place for our our our our staff to work. >> Well said. Thank you. >> All right. Thank you, John. All right. >> Thank you very much. >> Okay. So, we're moving on to operational services 8.01 and we have uh energy savings presented by Mr. Bush. >> Yeah, this is >> good afternoon superintendent. [laughter] >> All right, I'm bringing two of my project managers up. So, um they can be when we can flow through these hopefully. Um I have Chuck Coats and and Joe Kecky here. >> Um so, hi. >> So, the first one is we're going to go through is the uh energy and utility update.

092Um and and what we're doing is just going over utility cost, see where we're at, what we're trying to do as a district. It's it's always a challenge with ever rising costs. Um at at the schools um and we continue to look for improvements. Next slide. Um here's just a snapshot from uh 22 23 fiscal year through 2425 um with the the usage in the first column and that is kilowatts per hour and then your total cost and the average um rate we've maintained as 11 cents per kilowatt hour. One of the things I do want to highlight, I did look up at DOE's annual report and their average um uh was $139 and I looked at three districts that are sizable that are the same as ours roughly around there which was Citrus um

093and they were at a $133 and Highland was $1.23 and Nassau was $1.26 >> per kilowatt power. Um the the square for square footage cost. >> I was like what? >> No, [laughter] it's it's for square. >> They'd be broken. Yes. >> Oh, this is we're looking at square footage and I [clears throat] just wanted to try to get another >> Okay. Thank you. >> a reference. And Flagler, we're we're at a$120. >> So again, we are with all four of those, we're still um the lowest out of all four of those. So, it just goes to show that, you know, we continue to do um improvement even though that our usage is going up and we've looked at we we haven't grown to be able to back that up. Um I feel that it's

094just the aging of our buildings and our equipment. It's an everyday ongoing um thing that we deal with when things fail. We try to fix them as quick as we can. So, next slide. Um some some of the things that uh that we try to do is during the um heating we try to maintain at 68 is the setting for heat and then for cooling is 74 and then our after hours um we set it to I know there a lot of people think we just shut the air off and we do not just shut it off typically if it just shuts off generally there's a problem not that we're doing it and we try to do that at 78 that's and that's very typical. Um, one of the other things that we're doing is

095do a lot of controls. Um, our controls are are outdated in in some uh, instances and um, it's very costly to change this. Not just the controls, but the that's what I put under the VAV boxes and what that is. And you'll see some pictures that I put in here [clears throat] to kind of explain it is in the classroom. That's what regulates the temperature. So, it opens and closes depending on what the need is. So along with the advanced controls, we're having to change out um those classrooms and we're going to be doing that at FPC and it's roughly per classroom. Bless you. It's about $10,000 per classroom to do a a controls upgrade and and stay consistent. But with the work that we're doing there with the new chiller and and all of

096that, we want to make sure that the system is efficient as as possible. So, >> so does that is there a thermostat in every uh every room? Is that how it works? And then when that room gets warm, it opens the damper and lets air flow in. >> Correct. And then we have controls where the my team's monitoring that setting, you know, depending on the heat load, but yes, that's exactly how that works. >> Okay. So, there's there's human intervention here also. It's not just all sensors. >> Um, we're watching. I mean, there's sensors looking at it and we have those set points. Um, you know, if someone saying, "Hey, it's very hot." One of the things you're looking at is the set point. Sometimes they get stuck or if they're cold, sometimes they get

097stuck wide open and they're just blowing. And so there I we still have to monitor them, maintain that. When they're newer, obviously you have less of those problems. The older they get and then that's where your energy may rise because something may be running more than it should. Um for the power side, >> a quick question on the um after hours heating. I'm assuming though that let's say the weight rooms and the locker rooms they're they're not shut or they're the temperature doesn't raise to that amount to account for the after school sports activities. >> Correct. >> Yes ma'am. >> By area. >> We set it up you know whatever that's going on at the school. Typically um custodial are at the school. So between 11 11:30 so that's when we'll do a major roll

098back. Um in the past we've tried to do um roll back like in certain areas. Um that becomes problematic because of custodial for some reason they had to change up and now if we uh especially in the summertime we change that and now that gets hot in there and they're trying to work and it just gets very uh taunting because someone has to physically then go in there and change that. It's not it doesn't do it automatically. Um, so we're always looking at what what can we do to improve and how do we make that seamless. Um, some other things that um we're continuing to do LED um replacement in the most of all the um parking lots have already been done, but we're concentrating on inside in the classrooms and changing them out to

099LED. Um, and we're doing the right now finishing up FPC with the the major plant there. And then we started um Matanzis the um documents and all that. We'll be doing the same thing up at Matanzas that we've done at FPC. And then once we finish that, we'll do uh room fire to follow that. Um >> and we already have a lot of the um automation, right? Like if there's no no movement in the room, the lights automatically go out. So very efficient. We're not, you know, screaming everybody shut off the lights, right? Yes, ma'am. >> Yes. Very good. >> Yeah. And the [clears throat] um when it comes to LED lighting, are we doing these uh like as a as a focused project or is it as they burn out and we replace it

100with an LED? >> Um no, we do it as a project. So we try to tackle when when kids are not here because when you're in a classroom and trying to change out the classroom, I mean obviously it's easier for us to do that um when they're not there. So we set them up as a project. Um, we don't go in and just change one light to an LED and have it because then it would it would be very difficult because one would be a different color and look different than the next one and then there >> I just meant like in the but are you like doing it like a classroom in the time or are we hitting the whole all the classrooms down the hallway? How what's what kind of triggers the the

101the investment and switching to the LED? >> The the time that we have. So depending on how much time we have when students are here. So if it's just a um professional development day, we may tackle one or two classrooms that day. If it's a week long, then then we stretch that as much whatever we feel that we can get done in that time period. >> But you have a list, they have a a plan of an order that we're going you're you're going in. >> So yeah, you're just as soon as there's an opening, you say, "Okay, here this is the next one. Let's hit it." >> Correct. Yes, sir. And then the um do these [clears throat] require whole new fixtures to be installed or is it just the bulbs themselves uh from

102LED side of it? >> Both a lot Indian Trails the fixture they had we we change a lot of just the bulbs but you can't just change the bulbs because they have a ballast. So there's rewiring that has has to do in there. So the cost of the bulbs and all that's less expensive, but it's more time consuming rather taking a fixture out. You just take, you know, disconnect the wire, take that out, put the new one in, hook it back up. So um there's some instances that we're ch changing out fixtures and there's also times that we're changing out the bulb. So it just depends on what what is currently there at the facility. >> It's a combination. >> Yes, sir. Uh next slide, please. Um here's just I was just showing some pictures

103of um the ice tanks on the left hand side that was what uh at FPC the existing ones and then on the right is the um new chillers that are actually set at um FPC and what we did here is um and when we do an update for FPC which we we're not in this particular one but the it's got redundancy where a lot of things that we have is not redundant. So if a motor and a chiller that one big thing those are three chillers if one motor went down it takes it took down the entire chiller where now the they're all independent and they're also independent of each other. So a motor can go down in one chiller. We can still run that chiller obviously not at 100% but it doesn't take the

104whole thing down but then we also have redundancy to where we have another chiller and they rotate. So two typically at FPC two will be used, one would not, but then they rotate one and it'll ro the other two will be used and the other. So um that's one of the things that we're very excited about. >> Okay. >> Um next slide. So in this I was just trying to show on the left that is uh a picture um actually of Matanis and that's the VAV box. The top left is the actual the VAV box and then you have the duck work I was just trying to show so that way you you'll have some context of what a VAV box or a fan power box and then on the right is the old tower

105part of what um energy wise for water that we're doing is um FPC Matanzis and Rimfire all have these towers which are water towers and we're going to air cooled as opposed to water because you know years ago water was very inexpensive and as we all know water is no longer inexpensive. So, um that's why we're changing um to going to air cooled instead of water cooled. Next slide. Um and this is just some uh other innovative things that we're doing with the uh the crew. They're taking out um inside the unit. They're large motors and we're going to two um they're smaller motors, but they work um there's no belts. It's more like a direct drive if you're familiar with that. Um and they work uh a lot better. They're a lot more efficient,

106less maintenance to them and that was them just um we we were doing that ourselves. That's our crew um that we have. Next slide. Um so water and um the sewer um same goes here increase of of cost. Um in 2024 we are paying $6.90 per thousand gallon and then $679 for the sewer. And as of this past October, um, we're it's increased to $85 per thousand and the sewers went up to 792. And that's just the cost of of where we're at. And [clears throat] um, >> it's going to go up another 20%. >> Yeah, they're Yeah, they keep be nice if they slow down, but they they're not. So, [clears throat] and we did have this budget, I want to think that this is impactful that we didn't we were we planned for

107this um last year for these increases. So, um, we should be >> I am just a a little concerned about the water consumption. It looks like it's gone up almost 14% since 22 23. Yes. >> But yet we have either same number or lower enrollment and so that just doesn't seem like it's going in the right direction. Um, do we, you know, uh, with these older buildings, how are we identifying if there's leaks and, uh, you know, that could be unseen or what are we doing for that? Because this, I mean, this seems unusual to me. Does that seem, >> um, to see it go up that much? Um, and that's kind of we meet monthly, my crew, we meet monthly looking at all the numbers and see where they're at because if there is

108a leak, um, it'll show on the numbers. Um I don't have a specific of why that's doing that other than the fixtures. Um one of the things that during our facility meetings that we're trying to get with the staff because if a toilet's running a lot of people don't realize that a toilet running is a huge loss of water and we may not even if we do monthly checks that the guys go around it can be not running currently at that moment but then if it does shortly after. So, we're just trying to get help from the staff to say, "Look, if you you know that it's running, please put a work order in so that we can, >> you know, get to that quicker um than letting it run." >> But that would have

109been the case back in 2022. Are we renting our facilities to any other uh groups that maybe have a higher water usage that >> I mean, our our use of facilities has I don't want to say it's increased to cover all of that. I mean we we are using our facilities are being rented more than they have been in the past. I don't know that it's covers all of that but some of that cost we feel is in the towers because the water towers in those three facilities basically the water's running all the time the water goes in there and it comes back out. Um it's interesting how it just >> a factor could have been Matanza High School the addition not only the additional square foot but during construction when they have to fill

110those lines the the chill water lines it's a lot of water >> um and then they have to flush them drain them and then fill them again all part of construction. >> Um I would say that's a a good portion of it. >> They had to do the same thing at FPC when they did the change over between the the air cools and the uh and the water cool tower. >> Okay. And then also the cleaning out of all those ice tanks too. They had to flush them and then refill every single one of those ice tanks which I >> they also added what eight ice tanks or >> 16 tanks to FPC which also had to get filled. So doing these construction projects does, you know, build up the usage, but hopefully >> in

111the next year it'll kind of cut >> and we should and that's, you know, again, when we're looking [clears throat] at our matrix that we have, we're um looking at that and and we should see a drop, especially at FPC for the usage because of changing out the towers. So it's something that we'll continue to keep an eye on. And I was thinking we have more school events that are happening now than compared to last year, but I know it it's probably not so much, but we do have a lot of onampus family activities more and more I feel. And one of and I I can't say this for exact but one of the things and this was last year when we met with the city there was >> there was a lot of discrepancy

112in what we were seeing and what they were saying and then they started going around per our request and they started looking at meters which helped us and hurt us because then there was meters that >> were in our favor um that when they found that out you know it wasn't in our favor any longer and then there were there were just some that were not accurately counting what it was. So, I think a combination of multiple things um has added to seeing those numbers increase because you're right, we have not had an increase with students and staff. So, those numbers you would think would be roughly the same, but it it has increased. So, we will continue to monitor and keep an eye on. And I think also tracking um some of the things

113that we've had like when we think about the two high schools, those um units, the amount of water that that is, that's a lot when you have to do it, you know, once or twice to flush them. But also looking at um uh schools and other um events, water events that we've had at uh those schools and the impact that that has on the school. if there was a leak that you know we've had or any of those things that that has an impact here as well. >> And and to your point, sometimes if we're not aware of if a school has a car wash um you know and we don't know about that and then we would see a spike without knowing that. So we start looking that there's a leak somewhere because there

114it'll show that and we're like so there's could be multiple different things but we will continue to monitor like we always have and try to figure out >> do these do all the schools just like a residential have a one master meter or there multiple water meters all all over the place? Um, typically there's one the the the school the high schools they they may have a little more, but there's >> just something that we might look into is is to have a um one of those um meters that that you can put your own meter on and they they track the flow of water. Um so for example, if say what [clears throat] happened at Old Kings, right? If that happened in the middle of the night, um that would show that there's an

115a massive flow of water at after um hours could, you know, you can program these to send alerts, right? The uh >> for the you know, for the main buildings, you know, we for the physical schools, >> um that might be helpful to to to identify problems before they get too worse. I don't know what that technology would cost to implement, but I I I think it might be worth looking into. >> Um because that that could uh really help not only on the water bill, but maybe mitigate water damage in on our property. >> Absolutely. >> So, >> because often times if somebody's not there, you don't know that >> you're running all night. Yes, sir. >> Yeah. So, look into that. >> You can go to the next slide. Um, and this is

116just what we continue on the water side, the adjust the faucets when they're, you know, washing your hand. They should only run for 20 seconds. And again, we monitor our usage monthly um, with my staff and look at our matrix. Is there any questions on >> I just have a comment um, the motion sensor. So, that was on my notes. So, thank you for asking that. And, uh, this kind of brings me um, back to when we first started uh, when Mr. bars was here. He had, you know, a lot of questions and like, oh, you know, how can we do this? And um I remember sitting in the basketball gym. He's like, yeah, these lights. And so everything you just did, you know, it shows like you have guys have all been working on

117it and like trying to have a plan and I appreciate it because you know, uh, great presentation. >> Thank you. >> He's staying with us. >> I know he'll be happy. >> We're here for a little bit. >> Yes. So now we're moving on to the Matanis High School edition 8.02. >> Um, yes. and and Chuck Coats was the project manager for this. So, he will be taking most of this on. So, Chuck. >> All right. Thank you. Um I you guys have seen most of these pictures. Um this has been to the board, I think, six times over the past couple years. Um these pictures that we're looking at now are the ones from the architect that had profession they came in with a professional photographer and went through the building and staged it

118and um and did these pictures. So, um, we'll go each one and I'll and most of these you've already seen, but I'll give you a quick update. Uh, next slide, please. Um, what you're looking at is the new central energy plant over in the bus loop. Uh, the aerial one on the left, you'll see the on the left side is the 12 new ice tanks. Then the buildings in the center, and then as Cory mentioned earlier, the the the aircooled chillers are on the right hand side. Those feed building the current uh new addition in building five. They feed building 22, which is the fieldhouse. Building 11 is currently being connected to that because we had a line over to that um and just recently had some issues there. So, that's being converted and buildings

119nine and 10 are piped and ready for the future. Um that's going to be pretty far down the road, but the chilled water lines are there and ready. Um next slide. Um this is inside the chiller plant. U this is this is what FPC will look like when it's done. Um they look really nice. Everything's nice and clean. Um you see the electrical lines uh service on the right hand side and then on the left you see the the um the skid for the um chiller. Next slide. Um this is the media center. You guys have all been in there. Um the open concept ceilings. Um everything's going good through there. Um we're we're closing this out and ready to be done. Next slide. Um on the lefth hand side is that um it was

120designed as an art classroom. I think it's being used a little differently now. And that Oh, that's the same on the right side. Um we do we have a lighting issue going on right there now with a warranty item, but we'll get that taken care of. Um next slide. This is an action shot that the photographer wanted to do with they it's got like that guy blurry is supposed to be blurry. That's what they were looking for. So, they staged us out there and took some pictures and um but the wood shop, Mr. Douglas is uh really liking his new space. Um, next slide, please. This is the multi-purpose room, building 22. Um, you've definitely seen these pictures before. The one on the left is from my cell phone. It's not as high-tech as the

121other one. Um, but I just wanted to show that one because the one they had didn't have the Matanzis emblem up there, but since that got done, I wanted to make sure that that was part of the presentation. Um, next slide. This is the sandbar. Uh, again, they staged this out pretty good and had people, those are all adults, part of the photographer team. And, um, I think you guys have all been in there as well. >> Um, next slide. So this is the the the budget and I'm just going to go over the construction budget that we had was uh $22,645,45. Um the total cost was 21,895,179 and remaining budget was 749866. Um I'm just going to go how the remaining budget part of that was on our ODPS which we've talked about throughout

122the project. Um there was a 2,921,000 um of material that we were a uh able to ODP which the tax savings. So that was ended up being $176,02. Um and I I bring that out because it is a lot of work that has to go on internal in our office of going through that with the contractor of doing that. a lot of paperwork going back and forth and making sure that we um because what happens is the money is actually in the contractor's cost. Then we have to reduce their actual um PO and take that money and then create new POS to those specific vendors minus the tax. So there is a lot of behind the scenes that go on. It's not simple as we just take this and move that. So that's why I

123like to highlight it because it it there is some work that has to be done. Um, with that, the other thing is, uh, we had change orders. Our change orders were, I know this is going to seem a little alarming, but it was $837,000, and that equaled 4.5% of the project. And I did a standard to see what um, in Florida, what was the average for a uh, 20 plus million dollar project? And that the average is 6 to 10%. So, we were at below average. We were at 4.5. And I do want to highlight of that 4.5% was the additional cost that we had to split with HA when we had the material um issue where we had to bring in some the power and all of that because things got delayed and we

124had so part of that was in there. So um and that was about 198,000. So that even would have been less. So, we we feel that we probably would have been under 4% on change orders, which I think that's an uh job for Chuck and the team of of what we did there. So, I'm really excited um about that. And then as Chuck mentioned earlier, um, building 11, I know it's not the addition here, but building 11, um, we are continuing to the water chilled lines that we're doing over there. And that is almost complete. We're probably about two weeks from fully completing that. And that entire building will be under chilled water um as we had planned to do in the uh wait room the two locker rooms and any questions on >> Yeah.

125Um so I definitely commend the entire team and staff of this multi-year project and you know really all in all went very smooth looks beautiful. Uh couple of questions. When you say construction budget, so does that not include like the architecture uh work that would have gone in ahead of the actual building? >> Yes, that that was so the construction budget that that we would have and we being our team when we were looking at it going into we would have set a budget so that Miss Wormarmac knows what to to set aside in our bucket if you can call it that. Sure. um so that we know what we need to be but that is all inclusive to co for the architect. All of those fees are in that the total cost that is

126that's all inclusive in that number. >> That's material testing, um surveys, >> u fixtures and furniturees, all the furniture that we we bought up there. Um the flooring, the flooring was not included in the contract. We pull that out because then we get a lifetime warranty >> on some of the flooring compared to a one-year warranty. >> So all that stuff equal just over a million >> strategically chosen. Okay. And then the architect uh was 1.3 million. >> Okay. Uh there is a company and I can't recall the name but I met them uh at one of our uh FSBA events where they actually um uh they they basically promise if there are change order orders they eat it. And they uh set up the system where uh they've already got kind of the architecture

127approved. It's kind of like a a little bit of a mass production type of uh operating system that they have. So, I will share that information for the future if we come across any additional major construction projects to take a look at and just kind of compare because I thought that was very interesting that they essentially promised um not only on time but [clears throat] that if there are change orders they eat those costs >> and part >> now we have to put this out for for bid, right? this this one that's where I was getting this one was a hard bid >> and a lot of what you're probably referencing is is a construction manager and that's where the next two projects that you're CRCM and and typically what you have with those you

128get a a general or >> GMP and and that comes from a construction manner they will say this will be the cost and change orders unless it's owner driven then generally you won't see that I mean we will see it because we'll see some of the things and we work with them. But as far as the cost doesn't increase like you would have seen here because it's all part of their number and if there's money at the end say there just happens to never be anything on the job then there's money that would be returned back to us from them and that's kind of part of the CM process. So it's I mean yes that and they do say that there no change orders but there's stipulations to that depending on you know if we

129go in and say we want to do this I can assure you they are not going to they're not going to eat that. >> No only if it's you know hey the are you sure this is what you want once you sign it after that it's on you. Yeah. >> And and the ultimately we put out the scope of what we need >> and for those that are coming in there there there obviously were many contractors that could have done this but they chose not to to submit a bid for for the job. So a lot of times it may fall outside the scope of what they can feel they can accomplish or it could even be the timeline. you know, [clears throat] there's so many different variables and I believe we only had two

130submissions, but I remember when we were reviewing that. Yeah. >> Um, so, okay, good. >> And and I do want to share this. I just that got brought to me yesterday from FPL and I'm very happy about this. Um, that we're going to be receiving a rebate from FPL hopefully. I'm gonna say in the next two weeks. Um $220,983 rebate back from FPL on this project. So that's um with our design team from Mturn of some of the things that they how they designed them um that met certain requirements through FPL that allowed us to get this rebate back. >> How much did you say it was? >> $220,983. >> That sounds great. Yes. >> And I asked when I cuz I had to sign off on this. Um, can I mention this cuz I'm

131actually going to board meeting tomorrow and I do not want to mention that if he said >> definitely locked down. >> He said and I said, "Well, so how are we getting a check?" He said, "I'm going to get it and I'm going to hand deliver it to you." I'm like, "That's a good answer." >> That's awesome. So, yeah. So, I'm very excited about the team about what we we accomplished on this. >> Fantastic. And um also how much in uh sales tax did we save by using that uh >> process? What is it called? >> 176 176,000 >> 176,000. >> It's owner direct purchase orders. And essentially the way it works really fast is they have to get the pricing and all all of that like [clears throat] they're going to buy the material

132the contractor whether it's their sub there's tax on this. When we say we want to purchase it, we pull that out of their contract with the tax, reduce their contract amount, take that amount minus the tax and reissue that to that specific vendor and then we keep the sales tax. So that's where your sales tax savings come because if you [clears throat] did do that, you would you literally would spend the money. >> Sure. >> So that's where we say we >> another another great strategic uh effort there. uh the uh I mean that's nearly $400,000 just in those two things alone. >> Um and this this remaining budget uh and forgive me if you answered this already, but I I uh didn't hear it then. Is there is is that um applied to anything

133else or what else is are we spending the remaining budget on? >> Well, the the money for this is was out of this is not the 1.5. This is our um >> impact fees. >> The impact fees. So it >> it can only be used I believe >> to stay there in the >> adding student stations. >> Correct. No, but I mean is what I meant is is is this are we coming in under budget here at at uh at 749,000 under budget. That's the the finish line. >> Yes. Yes sir. This is this is complete. This is clarif we delivered a building. Um and we came in $749,000 under budget >> and >> plus these savings here. >> Well, the 176 would is in >> would be in that 749. Gotcha. >> The 220

134is not in that number. >> Okay. Gotcha. And would we because of the you know obviously we're getting a rebate from FPNL for this. Do we also anticipate that um our system will also be more efficient on the electrical bill? Yes. At these >> one of the one of the things we did at this job is buildings 9 and 10 were on a meter that was for the air conditioner which has a different rate. Um part of this project we pulled the power off of that and now building 9 and 10 is fed out of fed out of another meter. And [clears throat] back when we did this they estimated that savings to be $5,000 a month. >> Wow. for for that just because it was on a a meter that was designed for powering

135lights. >> Wow. >> Not the chiller. >> Okay. >> So again, some ongoing savings because of the investment in the technology that we placed in these buildings. And this is similar system is going in at FPC right now. Is it is it a similar system? >> Um a lot I mean this system. Yes. Just a lot bigger. Okay. >> But then we're also [clears throat] going to be doing the same thing at at Matanzis, the original >> killer. Correct. Cuz this was an all this was a brand new C chiller compound specifically designed to take um the extra building and these the building 9 and 10 in the future and building 11 and 22 23 >> too. >> Great job guys. And it's a beautiful beautiful >> it turned out very nice. It is a

136wonderful place and my son is uh was in the woodworking class there in that new facility and he loved it. So >> good, good. That's great to hear. >> Yes. >> Any other questions or comments? >> No, just great job. And I think just from looking at the rest of the things we're going to see at the Corey show, uh the uh [laughter] the budget savings, I mean, I'm just very I'm very impressed and proud of your whole team. even you know in the public you're gonna see why because it's it gets better. So >> very good. All right. Well, thank you for that update and uh we'll move on now to Fiverr Palm Coast High School softball concessions. >> So Joe Keeky was the project manager. So, he'll be leading this >> project and

137and before he starts, I'm not sure if you are familiar with what softball looked like prior to doing this. And if you hadn't seen it, it may not be. The pictures are a little hard to but if you hadn't seen it, it'll uh be a little um challenging to understand, but if you had, you'll be very impressed, I believe, of what it looks like now compared to what what it did. So, Joe, >> so my name is Joe, by the way. project manager with plant services. Um, this is one project that I I'm going to say that needed to happen. The girls softball team, they did not have much. If you guys have ever seen an aluminum carport, that's what they were using for um dugouts. Uh, that's basically what they had. They had no

138storage. The um back stop, which is what you see is that um that new system that they have up there now, was just a chain link fence. Was not high enough and it was too close to home base. was not within standard for uh high school softball at all. So, moving on, I'd like to next slide, please. So, both of these are side by side as to what you can see it used to look like and now what it looks like. Um the one on the left is you can see the aluminum carports like I said, and then you can't even hardly see the fence in the back because of how short it is. Um there was an issue with uh them being able to come up with standards to you know play up at

139the standard and um also balls flying over and actually possibly hurting people. So it was also a safety issue. Uh next slide please. Again here's a closer look at what they used to have. Um and then you can also see how the two dugouts are much closer to home base. We changed that which you'll see in the next few slides. Um and then you can see how they only have one set of stands. We also widened that so that way more people could um could come out and watch and and be a part of the game. >> And if I can, part of one of the issues with how this was laid out and where the um people sat is they sat right at the first base and the third base. And there was lots

140of complaints about um the opposing team, whoever was there, and they would be heckled or on the bases. So part of when we looked at different things typically you see the dugouts are by the bases and the you know where everyone sits is closer to home plate for the that reason and that's part [clears throat] of what we did is we shifted um we shifted that on the new the new duh dugouts and the stadium seating. >> Next slide. >> Yeah, next slide please. So, here's the juring and then almost finish of the uh dugouts and the back stop. As you can see, we moved everything kind of back away from the baselines. The uh stands are further down and then the uh well, those stands are actually going to get moved, but the um

141you know, just just during the build and then the almost finished on the right, not totally yet, but close. So, um and this is complete. I'm just going based off the pictures. Next slide, please. So this is the completed. On the left is what the dugouts look like on the inside. They that's actually the visitor side. You can tell by the bench because the bench is just a single bench. On the home side, they actually have a much nicer bench where the girls can sit up on top. Um the safety issue with the nets along the front so that way if a foul ball comes into the dugout, it doesn't hurt anybody. And then also the new back stop as you can see um is uh it's a new tieback system and it's actually professional

142system that's that's used at um colleges and professional events as well. And then in the background there I'm sorry in the background there you can see the old um concession stand which is now being utilized as their press box because we built a new athletic concession stand just adjacent to where where the softball field is. Next slide please. This is the where the uh new concession stand is. And that was the vacant. And then this was during right before the four as you can see. Um next slide please. And then of course during the build and then completed. Um and then for anybody who doesn't know, softball field from this angle on the right is to your left. Um practice field is to your right. Directly behind me would be the baseball field. And then

143the football field is on the other side. And I can say that I went to the first softball game that they had and uh Miss Moore was there. So we got to see everything in action. It was actually really cool because they had the softball game going. Baseball was just starting to play. Uh they had a lacrosse game going on the main field and they had a flag football game going >> and tennis all at the same time. So they were able to utilize this athletic concession stand. This is just not a concession stand just for softball. It's for everybody to use. And it also added bathrooms >> as well um as well as storage. So, it's been really cool to have. >> Uh, next slide, please. With the upgrade came a new scoreboard, as

144you can see, and new lettering. So, old scoreboard on the left. This used to be center field. Now, it's down the first baseline, so that way everybody can see it. Nothing's in the way. We also added a new uh flag pole and uh the design of the, of course, the new scoreboard with the new logo. It's really cool. So next slide please. >> So the construction budget uh for this was 1,948 385 and our total expense was 1,8,761 for remaining budget of 129,624. Um change orders on this project were about 3.9%. Um, we had, um, owner direct. Um, I don't have the phone on here. The owner direct I had on here was 1,664. Um, I don't have I apologize. I didn't put the number of what the cost savings was on the >> um,

145>> could you probably I don't believe we I don't think we I don't believe we ODP much on this on this project. There wasn't much to ODP like material wise cuz normally with the ODPs it comes with like >> HBA system stuff like that. So we didn't have much. It was more so building material block and stuff like that which you don't really ODP. Um >> so I don't think we had much ODP savings on this. I think it was actually a couple thousand dollar um for some of the um I guess some of the HBAC systems that they did have to do which there wasn't much. So >> just for the concession. >> Yeah. Basically. And and that's the thing when you're doing ODPs, you've got to look at, you know, you don't do

146the little things because then it gets the cost for us to have to do that and the paperwork wise doesn't pay off to do that. So you're looking at your your larger ticket items or items that are, you know, we typically look at something if an item's maybe five or 10,000. We we try to do that. benefit some of the smaller. >> Isn't there any like uh software processing that could make that a little more streamlined or maybe working with technologies so that they [clears throat] can create a workflow with some AI to make that more efficient? >> The challenge is not just for us, it's the contractor because there's a lot of a lot of things that they have to do as well as what we do working together. So, not every company has

147the same software. So, um, you know, we've tried to look at, do we get our own software and then try to make them use our software >> and that that gets challenging because they're used to their their software and then to try to use ours. Um, it's just little >> I see. >> Those are things that we continue to look at to see how we can I want to do more ODPS because I think it's a good way to save money. And then we're going to be doing a lot of them during the um the cafe renovation that they were speaking about earlier. >> Okay. >> There's going to be a lot of them because there's a lot of equiping bought. So that's going to be a big >> Well, great job. This looks very

148nice. I'm sure the team is very happy. >> And yet there's more. >> One more. >> 804 Flagger Farm Coast High School building 12 completion. >> This one was me again. Again, I'm sorry for we did not have a professional photographer. >> It looks [laughter] >> We took those. >> I know. I'm not >> You look all right. >> Um, so this is the fieldhouse, building 12. This is the uh home and visitor side locker rooms that we got renovated. Now, in this also was the all the bathrooms that are in building 12, including the concession stand, all got renovated. Uh, I did not have enough room to fit all the pictures. So, we did um I don't want to say steel, but we went with the open concept of the ceiling in here. And

149it's something that we're trying to adopt, I think, more where we can because it just makes more sense for for air flow. It makes more sense for um for maintenance and and all that. So, >> safety, too. >> Oh, yes, absolutely. >> That's my first thought, too. So, that's nice. >> Yeah. So, on the left here is this is the home locker room. Um on the left, this is the old floor, old everything. We also, as you can see, we flipped the layout of how the lockers run. It did two things. The first thing, this was actually the school really asked for this. Um main reason is for safety because the coach's office is off to the left. And before he had to come out of his office and walk down to make sure the

150kids were doing. Now he has complete open sight of the entire locker room. >> Um so that's something that got changed kind of mid- project when they asked. and our contractor was amazing and and just very simply we did it. Um, next slide please. >> And and I do want to add that this this project all started because it didn't they didn't have fresh air units inside this particular building and being what it was. There was just a lot of smell and a lot of things that we fought and it just it grew legs when we started looking at when we did this. we were going to have to rip down the ceiling. And then we started looking at, okay, if we're going to get this far, what can we do to make it so

151we're doing a complete project and not just >> a portion of it here and and then saying, you know, we should have done this, we should have done that. So that's >> because it was not for beautifification. it was out of necessity and and as the team began to dig into it, it really exposed a a greater issue that was happening within that facility. >> And I mean, I'll I'll give a simple example. The fact that we found a main shut off valve above the ceiling that was not marked and there was no way to get to it. >> Water line. Main water >> main water line that was above the ceiling. Nobody knew it was there. Could not get to it. It was not accessible and it was a shut off valve. It's like,

152well, how did how did that even come about? Like, how does that even come about? So, uh, our plumber changed the water, changed the, uh, the valve, and now it's open. We have it all, you know, marked, so we know where they are. So, um, next slide, please. >> So, this is during the the the demo. You can see where the ceilings are still there, but they've removed the lockers completely. Um and just just all together they moved pretty quickly with this whole with this whole project actually. It was a very nice experience. >> Bless you. >> Next slide please. >> So this is still during you can see the main difference here. Those are the same same exact layouts that you just saw. One on the left, one on the right. Only the difference

153is is the ceiling's gone. You have all the open plenum there. All the duct work is new on both ends. And then you can also see the new layout of the um of the lockers on the home side. Um the visitor side locker room stayed the same just because it didn't necessarily need to be changed. It was in good shape. Next uh slide, please. These are the showers. This is a before and after. Um I couldn't get a before picture. Couldn't get a good p picture of how it looked like right before. So this is during construction tear out. And then on the right is the newer um is the new shower how it looks now. And as you can see they they took down the old you know tan I think it was tan

154subway tile and then we put in a nice white subway tile and then we did the green the green access all the way around which is you know just a little bit extra. Next slide please. uh restrooms. The difference in the restrooms here, as you can see, used to be the green, very difficult to maintain when you have green restrooms and kids ride on them and and dig their their their pencils into them and stuff. So, we've gone to a standard of of black and then it just also just looks cleaner for everything. Um and like I said, we also did this is the restrooms inside the um locker rooms. We did all of the gang bathrooms that are throughout this building as well. So, everything's been renovated. And then anywhere we were able to

155adopt a open concept, we did. Next slide, please. [clears throat] So, this is also the finished coach's room on your lefthand side. And then the finished concession stand. Um, coach's room, we went back with drop ceiling just because it's easier to keep air, you know, in that small space that way. Um, also the flooring in the coach's room was different. It was a VCT rather than regular tile. So what we did was we just flowed the tile from the um >> from yeah from the locker room into the coach's office >> and and where those locker were there was actually it was over over years they just made it out of they had wood >> um >> coaches lockers that they made. Um, and so now we just mirrored what they had job there and

156put put a few in there for the coaches because they did have stuff >> hanging in there. Just it was a lot different. >> And then on your right is the uh concession stand. Again, open concept in there above the ceiling. Um, and then we went back with a uh what is that? Floor. >> Epoxy. >> Flooring. >> Yeah. >> Sorry. Uh, next slide, please. And then there's the finished product in both. Um, as you can see, just much more room for them to move around and then just accessible and a lot lot more safe in my opinion. >> Next slide, please. >> So, the construction budget was 2.3. Our total um budget or expense was 2,73,460. Remain budget was 226,540. And on this one, we did have some ODPS. um we had 270 277,000

157so we had a tax savings of 16,890 um on that and along with this some of the things that we also did with the um weather proofing on the outside what you've seen us do at Rimfire and at Benell that coating that we did we actually did the same thing on this uh this building and we replaced all of all of the doors >> all the exterior doors so um again I just want I want to thank my team that's not here, Laura and Tammy and and Glattus. They're the behind the scenes ladies that make us all look good. I can tell you that. At least me. Um and and they take care of us really well. So again, pretty proud of all these projects. They turned out well. >> And uh >> three for

158three under budget. >> That's amazing. We're talking over a million dollars here looks like under budget for these three projects collectively. >> Yeah. and um and and the the quality of of what was delivered is is is beyond my expectation uh from all all three of these. So well done. Well done. Thank you. >> And um this this one these two did these come out of one and a half mil. Okay. So that was for the baseball field and the locker room >> and the impact fees were for Matanzis edition. How many student stations did we add there? >> 366. Right. Say that one. >> Um yeah, these these would have been on the five-year plan that you that you would have saw that on there. So, >> but uh you know, in in today's

159world, it's rare that you you see things come in under budget. >> I I really think that we we we commend you for that for being mindful of the taxpayer dollar and uh but also delivering an excellent product. I I will say that, you know, for for us, one of the things that is going down the CM that we we use the construction manager, we have um four or five that we've been working with and building relationships and and [clears throat] they come on board a lot earlier. >> So, there's a lot of things with the architect and the engineers that they're part of that. So, some of those things up front help out in the long run because then our end up front, our end product ends up being a lot better in my

160opinion. Yeah, >> I appreciate the presentations especially for the public. So, you know, we get a lot of questions about, you know, where does the money go and or what school or and things like that. So, today I I I really appreciate what you did showing everything, the details behind it, and then also the reasons. So, a lot of times you're not going to know why, like the safety behind it. you know, when you start changing a window and then you see the inside's broken, you need a new window like or you know, just anything in general. So, today was great to provide that to the public, to us, and then of course the budget saving and it looks great. So, beautiful. Thanks. >> Thank you. Thank you, gentlemen. >> All right. So, we'll move

161on to 8.05 uh technical correction of policy 7430. Marcus Freeman. >> This is [laughter] the policy that just won't die. I think it's the time and >> good afternoon chair, vice chair, superintendent war. Um, this will be on the board agenda tonight. So, >> this changed. We said we're going to bring it back down and it's coming back at six o'clock. Go ahead. >> All right. Unless you have any questions, >> just a technical area. >> Just give me that was an easy one. >> Yep. >> Thank you. >> We'll bring Corey back up now. >> All right. [laughter] >> All right. Now, uh now we're we're moving on. >> Uh we have a 10.01 uh quarterly compliance report. We have Mr. Foster Debt joining us. Good afternoon, sir. >> Good afternoon, board members. Uh

162Superintendent Moore. Um, [clears throat] as with every quarter, uh, we're required to present to you the findings of our quarterly compliance, uh, reports from the Office of Safe Schools. Uh, during the second quarter, they came and and reviewed, um, the safety policies and procedures at one of our schools, and there were zero deficiencies found. >> Awesome. This is uh, two for two now, right? For two. Nice. >> Fantastic. >> Okay. So, then we'll move on to schoolboard policy 6550. Yes, sir. >> Thank you. Thank you. And um again, this is uh schoolboard policy brought before you. It is coming back before you again u tonight. >> Are there any other questions, concerns, or comments? Um, my takeaway was that this was just either some grammatical issues or adding some um detail and maybe clarifying language,

163but I didn't see anything substantive [clears throat] other than the um proof of expenditure as opposed to receipt. >> Yes. And we um this was an omission when we uh put it out uh for advertisement of the full book. And so we had to come back and bring this forward. So yes, to your question, Miss Ruddy, and then this was just an omission of one that we did not put out um um when we put out the full book. >> So when we say proof of um expenditure as opposed to receipt, could that be like u a credit card charge that has the vendor's name on it? Can you give me a little bit of context of what we would accept in le of a receipt? >> Um uh we'll have miss warm come but

164um it this is if needed. So currently if there is a need and we do provide a receipt um for those like right now we're dealing with something within the office where we weren't able we didn't have the receipt but we were able to go back to um verify and we had to provide a letter um stating that this this um did happen. the um agenda with it. All of those things were um accompanied like it w it was actually for something for uh travel for myself and I don't know if it's in this area but I can just tell you what happened. It was for uh gas. We had a an issue with the receipt called back but we had to put that um I was at this conference. Here's the agenda for this

165date that aligned with that area that we were uh reimbured. >> Yeah, I was just curious because uh there it sometimes has become increasingly difficult to get receipts with especially digital payments or >> or parking like like what came to my mind was like the sun like airport tra or parking sunass if it doesn't print your ticket but you know you spent $98 on parking. So I that's what I came to and I I think that was a smart move because it >> I think the biggest thing is we exhaust all options to get the to get the actual receipt calling the different companies and all of that and and sometimes it's just them giving us confirmation of >> contextual evidence to say yeah okay this would have happened there we get it >> this

166is usually only um an issue with [snorts] >> gas parking like you said if it's a >> Publix or Target or some kind of chain they're able to go back and print it even many restaurants are able to go back and yes uh print it. The gas um and parking is much more difficult. So um just recently Miss Bush has created um an actual authorization form documenting exactly what Superintendent Moore just said um what the purpose of it was that they did try to reach out um to get a uh copy of it and it has to have the signature of the card holder and their supervisor. We have did we have always done something similar to this not on an actual form like Mrs. Bush just created but um it has always been passed

167by the auditors. >> Okay. >> Great. >> As long as there's supervisory signature on it >> but we we absolutely it's if needed so we are not we are not trying to have our employees to you know have to go through >> and it's not a very common practice um when this occurs. >> Yes. >> Okay. I appreciate the clarity. Thank you so much. And I am going to step out, but our team will take take about um Okay, so [clears throat] that leads us now to public comment. Do we have any public comment signed up? >> Yes, we do. We have Miss Cheryl. >> Okay, great. >> Welcome back, Cheryl. >> Thank you, boards. >> Okay. Um, one thing I think that we all can agree upon is that every organization's most important resource

168is human. Human resources. I'm concerned that this evening you're going to adopt a job description that is somewhat lower than I think it should be for our Office of Human Resource officer, our number one HR person. The reason I'm saying that is sherm society of re sherm society human resource management is very important because it's a general knowledge just not education. This has been something that's gone on education for a very long time. We always hire people that have educational knowledge but have very little human resource knowledge and it sometimes and often creates a problem legally with things that are conducted and it costs the district more money. So, I appeal to you to consider adding to the qualifications. Either they have a SHERM certification or we'll achieve it within X amount of days if

169you want to open up the application pool, which is I guess why you're doing it this way. But SHERM is very important to human resources. It is this district's most valuable possession. And protect it the way that you can. This is your opportunity. We're le losing a good human resource person because he's retiring and that's wonderful and I wish him well. Mr. Olette. All right. But this is your chance to get it right to make sure that you have the right professionals where they need to be with the right certifications. Not just pass it by and you know five years experience take over a CO is pretty amazing. That's pretty limited. So, I'd hope you reconsider that because that's a blanket that you're uh you're setting yourself up for more problems. Okay. Thank you. >>

170Thank you for your comments. >> Yeah. >> Okay. Board member requests. Do we have any board member requests? >> I'll save for this evening. >> Okay. Um then we will move to closing comments. >> Thank you for presentations today and everything for tonight. Thanks. >> Yeah. Yeah. just outstanding uh updates from staff. Thank you very much. Very encouraged by what was shared today. We're moving in the right direction and um we