10/14/25 - Flagler School Board Agenda Workshop

001I now call to order the Tuesday, October 14th, 2025 3M school board workshop. Please stand for a moment of silence followed by the pledge of allegiance and the national anthem. Please join me in the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Heat. Heat. [Music] Heat. [Music] Heat. [Music] Please be seated. Okay, we will start with roll call. >> Lauren RmIrez present. >> Janie Ready present. Christy Chong >> Will Furry present. >> Laka Moore >> and uh just uh for a reminder to the benefit of the public that Mr. Bars has officially resigned and has uh been confirmed his appointment to Washington DC. So, we'll be moving forward

002with a a four member board today and and until um there uh potentially is a governor's appointment for that seat. So, um let's move on to um our agenda for today. Are there any um changes or additions to the agenda? Superintendent Moore? >> Yes. Um I request that we move item 10.02 2 after public com comment followed by item 12.01 and then that we finish the rest of the agenda as printed. >> Okay. Okay. So, we will then uh move on. Uh well, before we do that, um I'd like uh to have a motion to adopt the agenda as modified. >> Move approval. >> Uh motion by Miss Chong. >> Second by Mr. Ramirez. >> Uh I actually would like to just add if this is appropriate, I would like to take maybe three to

003five minutes for us to just reestablish some meeting norms for information workshops. Well, that that wouldn't be for uh today's uh business meeting. Um that would be something that we would do for our board policy manual um procedures. So, we'd have to put that on for a discussion. >> I think it's more of a reminder as opposed to establishing new policies. >> Okay. Um we we have a we have an agenda to work through today. >> Okay. >> Um so we're going to work through what we have. >> So I have a >> Fair enough. I'll add it to the request. >> Okay. That's a great place to add that. So um uh all in favor of adopting today's agenda as amended. >> I opposed. Hearing none, we will move on with today's agenda. And

004that now leads us to public comment. Do we have anybody signed up for public comment? >> Public comment. >> Okay. So, we will close public comment and uh we'll move on with our first uh agenda item 10.02, Florida Educators Health Trust. That's Mr. Robert Olette and um >> and there you [Music] Thank you. [Music] Good afternoon, Superintendent Moore, Chairman Furry, school board members. Um this afternoon, we are coming before you today. I have um some friends from the Florida Educators Health Trust here before you to give you an update regarding Fleet. I'll let them kind of go forward, introduce themselves, and kind of tell uh you guys a little bit about what Fleet is. Uh for those of you who may not remember, earlier in the spring, there was a gentleman who came before us

005and gave you guys kind of a brief overview on Fleet. Since then, there have been numerous adjustments and updates. Um, so we just want to bring this information for you for your review, questions, and discussion. So we'll kind of go forward with introductions. >> I'm Jim Powell with Alliant. We're Fleets insurance broker. >> I'm Joe Albritten. I'm the CEO of Avail Analytics. We're program manager for Fleet. >> I'm Kramer Royal. I'm chief of staff for Avail Analytics. >> Uh Ted Roush, this he couldn't be here today, so he asked me to try to fill in for you. Uh he's the executive director of Fleet. I'll do my best. All right, Sophie, you just want to start from the top. You guys kind of just lead us through. >> Yeah. So, some of the some of

006this information we touched on last time I was here. Uh the background of how how Fleet came to be, its predecessor being Fship, uh those types of things. Um that's what this first slide is about. Uh we can skip to the second one. Um, so a key factor to remember when thinking about Fleet is that it's a nonprofit uh health trust established by the superintendent association. It's run the trustees uh that run fleet or uh super member district superintendent. Um it is not owned, run, operated in any way by anybody that's a for-profit entity. It's a nonprofit that operates in that capacity. Fleet contract, that board chooses to contract with program manager. That's what our role and the broker UL. Uh but we serve at the pleasure of the of the uh trustees. Next slide,

007please. So, since we talked last, um we've grown quite a bit. Um we now have uh 12 or 13 active and engaged members. Um Hendry, Hardy, Dodto, Pulk, Bvard, Okachchobee are all full members. Charlotte is coming November the 1st. Um they've all signed participation agreements. Madison, Dixie, Nassau, Baker, and Highlands have also signed participation agreements and they're going through the process of transitioning in. Some of them are currently fully insured. You have to be self-insured to be a member of LEAP. So, we are walking them through the process of transitioning from being fully insured into self-insured to become a member. There are two other school districts that have on their agenda right now to sign participation agreements to come into the fleet. That would bring the total to 14 active and engaged members. U next

008slide please. The exciting part to me, other than we're really rapidly growing, there are 25 other school districts and you guys are counted in that list of 25 that we are currently um walking through the educational process with them, helping them understand what fleet is, how they could benefit, what what the purpose is, and those type of things. So um we've got a tremendous amount of engagement u literally from Escambia to Key West. We we've met with almost everybody at this point. So it's exciting times. Things are things are really really growing for us. Next slide please. Um so so what is fleet? Why is fleetus? Why was it established? pretty common issue complaint is what are we going to do about our health insurance? Um we identified two different criteria of what was driving

009some of the problems in health insurance. First issue if you think of it as your base cost um we have found with our our uh member districts and we can touch on that a little bit if you'd like us to during question and answer time. um there's just a lot of redundancy and waste in the way the programs are structured. So that was one of the big first steps was how do we drive par meaning to get a group into a situation where the cost of their insurance is you know what they're spending is covering their their expenses that would be par. The second issue is how do we flatten out the annual what we you know the annual increases. Um the targets that we used to do that were we drive transparency, control, accountability.

010Um meaning every contract that's engaged with fleet is fully transparent there. There's no hidden commissions. Um everything is known right up front. Um, all of your data is also fully transparent and it's housed in the fleet owned and operated data warehouse with an independent actuary and independent analyst bolted on to it. As members more districts join fleet, you gain an economy and scale buying power on commodities inside your health plan. you're buying a moxicylin. The cost of a moxicylin is the cost of a moxicylin. So you get into this dynamic of well how do we get a moxicylin cheaper? Well, if you think about the example of what you're going to pay if you buy four tires versus 4,000 tires, you're going to pay a lot less with buying the 4,000. So on a district

011your size um when you go into a PBM and you buy pharmaceuticals or Ben admin system or whatever the commodity is you're buying it at the power of your district size which uh you're 12300 on the plan something like that. >> So fleet is already at 25,000 members. So just by joining fleet you automatically gain that buying power and that's some one of the examples of that is how your PBM was repriced and it was built on the back of the buying power of fleet and and you'll see a little bit of an example in a few slides how that works. um the financial stability that comes from the year-to-year volatility. If you just think of it in terms of um basic statistics, which everybody you love or hate statistics, and I understand that um

012I'm one of those people that love it. I can't help it. But if you're if you're a small data set, the the opportunity for volatility is much greater. So it's just like in anything else the the central limit theorem you know would say the more you add more people you add the lower the volatility the more predictable you become. That's another advantage of of strength that comes from being a member of fleet is everything can be modeled at a marginal claims level that can be modeled on the on the program of 25,000 lives not not 1,200. So when you reduce that volatility, the natural outcome of that is you can better manage your stop-loss because your stop-loss is the catch, the gap catch for the volatility when you have high cost claims. So if you

013can better manage the volatility, you can also get a big reduction in cost for your stop loss. Um the health we also there's uh rehabilitation programs when program when when school districts come in that are struggling we help shepherd them through that and and build out with recommended fundings bringing levels of confidence intervals that help them get back on track. Um the other things we do 112.08 filings we do that on your behalf. You don't your actuar is currently doing it. Um we provide that fleet provides that service. Um a lot of best practices we bring in. We also facilitate procurements uh for districts that want us to do that. We have the capacity to do that under under statute 112. So that is another way to save, you know, I know everybody in your

014district just loves running a procurement. So um we're able to save money and time assisting in the procurements. also related to healthcare. Next slide, please. If you want me to stop anywhere in here, just stop me. Um, every school district qualifies to be um a participant in Fleet. That's the reason we moved it to the superintendent association because all 67 superintendents are members versus under what was FSBIT, only 13 districts were members of FISBIT. So, we corrected that. Um, I'll jump to the next slide, please. How does someone engage going into fleet? Uh, you're already self-insured, so you can check that box. Um, the next step would be for the board to sign to adopt, approve, and sign a participation agreement with fleet. The fleet board would then review the participation agreement. Think of it

015like an application or a letter of intent to come in. And then the trustees of the fleet board would review it and approve it, sign it. That would start the process. Then what happens is the fleet team would come sit with you and your staff, administrative staff, and we would build out a process map to get from A to B. How do you get from A to B? We have some districts that um wanted to transition fully into fleet really, really quickly. The fastest one, there were two of them. They voted on the 28th of July and they were full active members August 1. Um, really fast. There are others that want to take a more deliberate staged approach that are looking at one one of 27 to to come in. Makes no difference to

016us. Whatever you're comfortable with, we would build that map out to get you there. Um and then once you formally enter fleet, meaning the transition is complete, um the superintendent would become a trustee or could designate someone to be the trustee on the on the trustee board. That's how that's how you engage and participate in fleet. Next slide, please. um successes. We've had uh we've got real life actual success case studies that that are behind these numbers that you see here on if if for a district that is fully insured, moving to self-insured, you guys have already enjoyed this making this decision. You're going to eliminate carrier profits and taxes. um that's going to right out of the gate drop the fully insured rate to the self-unded rate on the same risk profile 7 to

01712%. You guys are already living in in self-insured world. Um so the next bullet up here is a savings of 7 to 13%. We are seeing that in real terms from a self-insured district, independently self-insured district to a fleet self-insured district utilizing the buying power and the economy of scale and the volatility management. We're seeing that the cost of the fleet self-insured program is 7 to 13% lower than the independent self-insured program. We that's those numbers have bared out to be absolutely true. Um the way we set up our data analysis and actuarial services currently your data is um residing in a carrier or PBM or somewhere. Um what we do is we build the pathway from that carrier and that PBM in your clinic or whatever the case may be into the data warehouse

018and then you can you own and control that data. You have an independent actuary and an independent analyst telling you what it is what the outcome of your program is versus somebody who's trying to convince you about the the worth that they are providing you. You see the actual outcome of the program. Um we provide performance audits on your um vendors and if there are any performance guarantees we will support you in driving those performance guarantees to result in repayments. We've had a lot of success with that. We do that a lot um every year. As a matter of fact, last year, Hendry Schools, we ran a performance audit on their contract effectuator, found where they were lacking in the performance guarantee categories, and we got a $51,000 check written back to Henry Schools on

019the on the performance guarantees. We conduct those in an ongoing basis. Next slide, please. Okay, this is where the broker is going to give you an example of the power of economy scale purchasing. >> Thanks, Joe. I'm Jim Powell with Alliant out of Tampa. We're the, as I said, fleets broker uh for all the insuranceances. We negotiate the medical ASO agreement, the self-funded agreement, the stop loss, and the pharmacy. So, we actually took uh Robert shared some of your data with us and we actually ran it through our modeling where we were able to repric your pharmacy claims internally through CVS that's you're with now and compare that with market vendors that are available in the marketplace. So what that does is that gives you a little window into what Joe was talking about, the

020buying power of fleet, but also there are models out there with CVS, your current vendor, that are a group purchasing organization where many employers like you have come together and they've cut a deal with CVS. You could attach onto that and that would generate savings. There's another one like that that's even bigger with United Healthc Care's pharmacy company Optum and that one is currently spending a little in excess of $5 billion a year in pharmacy. It's the biggest go group purchasing organization in existence and they negotiate every year with pharmacy companies. It's pretty exciting. So we're we're agnostic. We don't we don't care about the vendor. We just want the right vendor for you and for our clients. So we did what we call a market check and ran that through and what we found

021is that those two vendors would provide pretty significant savings. Your spend right now is 2.6 to 3 million somewhere in that range on an annual basis. So you have a point of comparison. The highest savings would be achieved by moving to the optimum RX model through that group purchasing organization and that's conservatively estimated by our team. We're always conservative on these things. because we don't want to overpromise and underdel at 10% savings, which is about 277,000 just for next year alone. Those contracts are usually three-year contracts. It has an annual market check provision in it, so you're not locked in if we negotiate something better for the following year. But when you make this decision with pharmacy, you're usually thinking about a three-year decision. So you could reasonably expect your savings would be at that

022same number the following two years each year. So about a almost a million dollars in savings just by changing vendors. Now the benefits for the employees be the same. So we don't want to create any disruption here. Every pharmacy company has their own formulary, their preferred drugs. And so we would give you before you made that decision a list of possible members that might have to make a change in their scripts. But it's usually maybe 1% of your membership population. Got a pretty broad network. >> A couple questions there. Um, so Optimum RX is this uh recurring pay like you get 90day supplies, right? So are these savings primarily for those medications that are really just everyday medications people are taking or you saying across the board we can >> see those things? >> Yeah,

023it's everything. Optimum RX is is just like CVS in terms of their provider network at retail and and okay the mail order that you're talking about. So you'll you could have both opportunities, but you'll see savings all the way through. Um and we'll we'll look at the actual dollars and you can kind of see where that's coming from. >> Okay. My next question is um you say that this is because of economies of scale, right? But what if these companies essentially go, "Huh, you know what? We took a dip in Florida. Let's just raise those rates across the board, right? Because what unless we're negotiating, hey, un if we buy 50,000 of of medication A, we're going to at that point we get that discount. I'm not understanding how we're solidifying these pharmacy discounts without

024maybe those kind of contracts on those uh quantities. But it sounds like since you we all can be on our own individual pharmacy program, that's not really happening. So you're just saying, hey, by pulling people together, we should be able to see those lower costs from quantity purchases. But if we're all using our own, how do how does that happen? >> Yeah, it's it's interesting. This group model is unique in the industry. So right now, you're on your own with CVS. you know, they've given you pricing for your employee population. What we're talking about is group purchasing organizations. Think of fleet only times 10. There's there's 300 employers that are in this optimum health trust program spending in excess of five billion a year. That is bid out every year. >> Okay. So, you are

025reducing even though you say we have open choice, we're reducing it to a certain number that you you know these other counties are also aggregating towards. >> Oh, yeah. Then the pool is growing. So it's interesting. The pool enjoys more buying power every year. So not only are we projecting next year's savings, but we are predicting >> that that same pool 12 months from now will have even better savings. And that's what we've seen through this market check. The market check is everything. You know, not every pharmacy contract comes with it. A lot of them just lock you in for three years and you're pretty well stuck. >> So this is this gives you a lot of freedom. If in 12 months we as the broker look at it and go, you know what, we're

026not loving this pricing, there's a better opportunity, we'll present it to you. >> Okay? >> And these are not um we're not swapping out medications. For example, we're not trying to go with compoundies or compound medications. They're either the FDA name brand or the FDA generic, not the alternative compoundies. when a because I believe sometimes there's you can't avoid >> only certain medications >> right it's it's drugto it's about the only place we're seeing that are some of the really highcost drugs now having bioimilars available and all the vendors are looking at trans >> so how is a bioimilar different from a compound drug >> so it uh well it's it's bioimilar um construction of the drug so compounding is mixing several drugs together. This is actually a genetically equivalent drug. >> So take an

027example like ompic and wobbi which are expensive medications. So how does this help like as a real world example? >> Um well it depends how your plan covers the GLP1s. So we would basically mirror that over. Uh we'll typically see higher rebates specifically on those things by participating in the pool than being on your own. You mentioned Optimarx. So Optimarx they also have an Optimx specialty pharmacy. So if we have faculty that has to take a specialty medication so that you know life-threatening or what but it has to be from that specialty pharmacy. Are you looking into those? Is that incorporated or would that be would they be on their own? Because I just you know >> it's part of your if if it's in your data now it's included here. So it's >> okay.

028So, Optimx, just as an example, could you use that because that's well known. So, Optimx pharmacy, CVS Pharmacy, but Optimx specialty pharmacy, that would be something that would be included >> that comes along with >> with the Optim. Okay. >> Yes. Yeah. We're going to try to make this as easy on everyone as possible. We don't want a lot of disruption and you won't see that. >> Is this only pharmaceuticals? >> That's the only example. >> This piece, we'll talk about stop loss as well. If we went through every single lever that fleet can pull, we'd be here for hours. >> I guess I'm just trying to understand like what category this fits in, is it like a health cost sharing um or just that because we're pulling other counties, that's how we can bring

029down the costs. >> Yeah, this is pharmacy only out of your plan. So, >> but you're saying it's based on purchasing power where the power of instead of just being one district, we're the power of 13 12. Is that is that what you're saying? So, we're able to negotiate better pricing because of that. >> Yeah. So, an interesting example that when we were first building the the pharmacy piece of this out, we had a a school district that took their pharmacy their their PBM out to bid and they went to a direct Optimum RX contract from the district to Optum at the buying power of I think there were,400 people at the time. >> It's a similar size. >> Yeah. So there were 1400 people and they went school district direct to Optim and they

030got a price and then there were all these other market u bids basically provided. And then as a comparison to that we went to Optim RX for health trust which is the big buying engine that fleets hooked to. And when you compared Optim RX direct to Optimum RX core trust, health trust, they changed the name, health trust, there was a significant difference, but they were exactly the same formulary. So I always think of it as health trust is fleets um benchmark. We've also had school districts that when we came back with the fleet benchmark of Health Trust, they really wanted to say with Prime Therapeutics, for example, well, if Prime knew that we were marketing them against Health Trust, they came way down on their price. >> They were still a little bit more. >>

031They were three, I think, three points more. And the district did choose to pay the three points to stay with them. But that was the district's choice. That's why we say you have the choice but it's more like an empowered choice than anything because Yeah. So in the other district where it was optimum to optimum they were literally exactly the same. >> But the reason we got a better price through the health trust is because it was a whole different buying channel inside optimum. They have all these different buying channels set up inside these PBMs. >> And the really big one like Health Trust that we are bolted on to the fleets bolted onto is a different buying channel than the one that the school district could go to direct. >> And it was it

032was like a 20% difference. I mean it was a significant difference. >> I mean I feel like this should be illegal. It should be illegal to charge different groups different amounts of money. I get a I get the understanding of bulk buying, but this is kind of >> it's ridiculous. >> So, you're the actuary, right? Is it because there's >> No, he's chief of staff. Sorry. >> We didn't bring the actuary. No, ma'am. Okay. >> I was going to before you I to follow back up with Miss Chong's question is >> it is not just the buying power towards pharmaceuticals. Do you offer also stop loss and other services as well? So, this was just the the example that was used, but there are other services that come along with being a part of fleet.

033I just I didn't want us to >> because and I want to make sure we're very clear on that because we do have members of our insurance team here and so I want us them to understand that we're not just having this conversation around just pharmaceuticals. Well, I think it's it is important though because I think that is one of the >> concerns that members would want to know about like are you getting rid of my medication? Is my medication included? So, I think we've asked the same question seven times to make sure we're like different ways like how could we get around that? We I think we're clear on that piece, but yeah, that was very important. I >> And just there are other we're going to go into stop loss and other things.

034So, but ultimately if we if we are members of this fleet um and we identify that hey the the prescription portion is doesn't seem to be a benefit for us we don't have to implement that benefit something changed down the line with these matrixes or is it all we take all the benefits that you have and they are all or can we pick and choose within them saying hey we would like the stop loss but we're we're not so much participating in the um pharmaceutical >> well if so you would see the Optim Health Trust it if I I think what you're asking is can you just partially join fleet >> in a in a way just just saying what Mr was saying something about if the matrix has changed and and we're seeing that

035you know from pharmaceutical side of this um it's not benefiting us the way we thought it was but we do we maybe want it for the stop-loss uh benefit is it is it all is it is the membership all or nothing or can you allocart the things you participate in within fleet? >> So in the pharmacy example that you're giving if it's not performing like you don't like you wanted it to the reason you would know that would be because of the fleet actuary telling you that and then we would find the market answer that beats it for you. Right? >> Okay. So it you're not we're not saying you must be in health trust if if you don't like that for whatever reason or there's a better option for you. Um fleet would place

036you in that and you would know from the data that in the act independent actuary that's coming from fleet more than likely the way you would learn that there's a better option is we would be the one telling you that. So essentially it's like we um we meet annually with a consultant about our health insurance. You're saying you're essentially in instead of a consultant almost an extension of our team that uh alerts us more frequently than that yearly inspection a consultant might do. >> Yeah, it's ongoing monthly report that you'll get on how the plants are doing from us >> together. >> The numbers. So basically you stated that we could reduce up to 200 or yeah $277,000 already. So based on the medications that our faculty, staff and everyone has. So potentially so showing

037that already that what we're taking >> and that's in pharmacy alone. Yeah. >> Which was greater in the stock class. >> So you're aware we have um a new health and wellness center. So I'm wondering I just have a few questions with that. So are there how many other current districts if you are aware of have something similar that we have and then could that potentially have you seen any anything change with you know um everyone getting healthier right so because they're going to the clinic they're getting their physicals they're taking the right proper medication maybe changing from five medicines to two or zero then that could change things as well so >> we see a lot of data on that >> we see a lot of success with that. That that's part of the

038reason we want all the data coming into your warehouse, right? So we can monitor those kind of things. But we had a a particular school district was had about a 30% participation in the clinic. They had a clinic. Um it wasn't it wasn't driving to what their claims were indicating. It wasn't treating what their claims were indicating and they didn't have very high participation. So we rolled out it took two or three years I guess. We rolled out an entire change management campaign, communication campaign, adjusted the way the clinic was providing services to target specific conditions. Um, they had a a blanket statement of metabolic syndrome. We get a little more granular in the way we look at it because we we look specifically at blood pressure and BMI and that kind of thing. Um

039but that the last time the last report I saw last month matter of fact u participation's north of 70%. And they have saved millions of dollars on their claims not just the medication side on the actual doctor claims the phys the physician claims of utilizing the clinic. That particular clinic model is also being evaluated and customized for pulp schools right now as we as we speak. Pulp being a member of fleet. So when we see a best practice like that, we bring it to you immediately and we we can look at your data to see if it's applicable. Not everything's going to be applicable to everybody. um you know the the a robust clinic structure that someone like a pulk could build out. Lefayet County schools could never do that, right? I mean it's just

040they're they have 200 people, 200 employees. Um so not every solution will fit everywhere, but we try to make sure we are up on every solution. So it is a model that you work with when we have our own clinic and it is something that still can drive savings for us if that you can find improvements in. >> I would I would argue we could improve what you currently have. >> Mr. is there anything in our marathon contract that would uh prohibit a collaborative relationship with a third party? >> There's nothing that prohibits it. I mean, and Marathon's been pretty good to date as far as having discussions as um receptive to, you know, um even inside of what we've been doing. Um if we are looking at changing process or um so I haven't

041run into a a wall with them and there's nothing in writing that would put a wall there. >> And Marathon does already provide data to the database for fleet schools. So we've built that bridge already with Marathon. So the exciting thing is looking at your medical data, your pharmacy data, and your clinic data all together on your population. >> So I just want like a real world example like let's say I'm going to get an MRI. They want to bill the insurance $10,000. So how does fleet help with that? >> Does that make sense? >> Negotiate that price. >> So I think it would it would benefit the board probably. fleet really we're looking at and please correct me if I'm wrong is really more so looking at savings as it's connected to PBM and

042risks stop-loss right as it was explained to us that's kind of the two major branches of this tree and then through a partnership should we go down this route you guys would also facilitate selecting a broker who would then assist with medical carrier dental and vision is that am I barking up the right tree on that >> the the medical carrier fleet could also handle your medical carrier if you think of it more in terms of is the board paying the bill or is the employee paying the bill >> because we operate under Florida statute 112.08 meaning if it's board funded fleet can touch it >> okay >> if it's employee funded it doesn't fall under 112.08 8 and that is a different scenario. But your to your example about the MRI um what fleet

043would do is we would find the best solution to drive the care to the lowest cost MRI. We we would not be directing them. We manage the industry contact. So we would say okay which carrier has the best toolbox to drive your employees to the most efficient MRI. But then the trick to it is we're not relying on the carrier data to tell us if it's right or not. It's in your data warehouse. So the carrier would say, "Okay, you need to go to our magical blue book MRI app." Okay. The employee would look that up. It would say, "Go to MRI center number two. Instead of 10,000, it's 8,500." Well, that all sounds great, but you don't really know how the data bears out because the carrier's delivering you the response. The carrier is

044bringing you the ROI on that tool. >> What we've done is we pulled all that raw data into your warehouse. So, we come back, we'll tell you what the ROI is. So you're comparing it again instead of us getting our micro database searching from what the carrier's providing, you're comparing that against everybody to determine if that was really the best choice to drive that >> and it's because number >> it's because we have all these school districts data going into the warehouse. >> I see. So we're able to we would be more it would be more correct that we could tell you what the best answer is and are you getting the best answer versus steering you know we being the group that steers somebody to that MRI. >> So I guess looking at it

045right now um your current makeup how many different uh brokers are currently involved? >> Three. Okay. And so we have one at the table now and there are two. >> He he's unique to fleet. He's only the fleet broker. He does not operate at the district level. >> Okay. All right. So that's what I would >> a flat rate. There's no backdoor commissions on his. >> So this isn't our pref this isn't the preferred broker that fleet brings with them that >> there is not a preferred broker. >> That's what I Okay. So in other words um um one of our districts we we have Florida Blue down the road could be could be Sigma. Um, so we're not saving any money that way by pulling our resources and going to the the actual medical

046vendors and and and you know using our power of size to actually help with our medical um purchase of the >> the ASO fee. >> Yeah. That is something we're looking into every single part. >> But we don't do it now. >> Not currently. >> Okay. So what we do now I'm just trying to understand. So when we move forward, if we signed up here, what it would look like is, um, you would help us with the RFP for our broker. So, um, we would maybe, you know, if the RFP worked out, we'd keep Brown and Brown. If not, you know, we'd get Lenny's broker. Who knows? All right. So, um, a different broker. Um, and then, uh, we would either possibly keep Florida blue or we'd roll over it to sign. That would change

047that would all the vision change all those things those individual buckets for our for our healthcare would be within our realm of authority. >> You have full autonomy of your plan design. You just get to see maximum pricing levels. >> You're going to show us the pricing levels based upon the negotiation and scale. >> We have all four BUAS participating right now. We have Florida Blue, United, Sigma, and Edna. We have districts with all of them. We have three different PBMs, 15 different stop-loss carriers, all participating at the fleet level, meaning they're going to get really sharp on their pricing because they realize >> we're all seeing each other. >> Yes. >> And it drives the the transparency piece can't be overstated. that level of transparency, especially with the data warehouse, what your program is

048actually doing compared to other programs, that level of transparency squeezes out so much. >> I don't want to call it I don't I'm going to be careful what I call it. It squee it squeezes out a lot of the unnecessary cost. It it >> and everything that fleet charges is a flat pm. So there's no there's no motivation on manipulating anything. Is it a flat fee per membership per >> So it's it's more correct that we would try to tell you the lowest cost instead of inflating it based on a commission protocol. I just kind of wanted to put that out so that everybody understands that we're not buying a lock step, you know. Um >> that was alart >> when we first started designing this program, the big program of fleet. Now, one of

049the very first thing we sat down a lot of superintendents and board members and CFOs to try to determine what do they really want a program to look like? what you know because everybody always says why can't we go together and and solve the health insurance problem. Well, >> it kind of baffled us too why it hadn't happened over the last 40 years. >> Yes. >> So, we started asking we just sat down with CFOs and procurement people and regulators and everybody and threw it out there. What what's why won't you do this? One of the things they told us was along with the logical stuff like transparency and accountability and all the things that fleet delivers but one of the things they told us is we need full autonomy >> because the way it

050had always been built before was on the back of an interlocal agreement meaning if I'm a school district and I have Sigma and you want to join with me you have to take Sigma you have to use my contract that's how an interlocal agreement operates We took it out of the interlocal agreement category and put it into 112 trust definition. When you do that, that allows every school district to maintain full autonomy of who their carrier is, who their PBM is, who their stop-loss carrier is, all of that. It's all right there for you to look at. >> And we've got I think you said there were 15. Is that were there 15 stop loss carriers? that are all competing. But >> what was the third uh PBM? You mentioned two. Did I miss the

051third one? Three. >> Well, there's a lot there are more PBMs than just those three. There are three, I believe, that we are using. >> Yes, >> we're using >> Therapeutics is the other one. That's Florida >> and and Wellbine. Pulk's using Well, >> Express Scripts, Signas, >> PBM. Real quick on the topic of PBM, should we make the move and go forward with it? Before we were to do that, would we be able to get a disruption analysis to see truly if it would be 1% of affected employees? >> We would be. >> Yes. >> Okay. >> Um I believe so a lot of your services involve some administrative work that we already have uh either contracted to do with Marathon or we have team members who are currently doing. So my understanding is

052there would probably be some overlap based upon the timing that we enter. You said there's flexibility amongst the timing, but you know the the uh signups for health insurance, you know, happen within a defined range of time. So I'm sure there would still be overlap in some way. Can we get a better understanding? And Mr. let if you've kind of grappled with well technically we would have a dual administrative level that we would be paying for for a while until we could pull some of those back in order to hand those items over to this group. I don't think there's any I don't think be tool we we're coming up we've had the discussion as uh we're moving into the spring with our with our RFP and um if we moved forward um with um

053with fleet then we'd kind of move with them into crafting what we're looking for in our next broker. Um and so the broker would keep in rhythm um with um our open enrollment and then our our selection of uh um you know what's already existing contracts and then um the new contracts that'll come up before we get to open enrollment. >> Yeah, >> I don't think there'll be um any >> I'm thinking more of like when they say that they will do the performance audits for us. So those are things that you know our team no longer would have to do or um what was the other >> those are some of the things that actually you know um right now I mean um our our broker does. Okay. So um those are the so

054that would be so that's kind of >> crafting exactly what >> what we're expecting of the broker and um some of the discussions and correct me if I'm wrong is um what the broker has to go ahead and share uh with us in the process and um because you know u brokers make money too and you know when when they uh come to to us with a selection of are we going to go with Florida blue or we're going to go with signal. Sometimes there are, you know, different places where they're not necessarily our fiduciary. >> Yeah, the law's pretty clear on that being licensed agents, they're the fiduciary of the carrier. >> There's no way around that. >> And regarding timelines in general, if I'm not mistaken, I believe our current contract with Brown

055and Brown brokerage, I believe, expires January 3rd of 2026. So these deadlines and things are coming up a lot quicker than we probably think. You know, it's like the side view mirror. You know, it's closer than they appear. So that's something to keep in mind as we talk about if we do go in this direction, what would that timeline look like? Because we do have a existing agreement that is expiring here January 3rd. >> Don't we have to like some uh contracts have an automatic renewal 30 days before or something? We are we are at our final extension for this contract with Brian and Brown. >> Okay. >> Some of the some of the administrative things um for example, who does who does your 112.08 violence? >> It would probably be Brown. >> Okay. So

056that's something Fleet would now start doing. >> Um I'm assuming are are you looking this spring to run any voluntary procurements? Are you going to want a broker to do that? >> We would we would want the broker to do that. We're already in conversation with our current broker regarding voluntary. >> Okay. Um so that would help define the timeline, right? Uh we what Fleet's able to do on a broker procurement because we fall under different statutory provision than a school district or a county or city does. What we would what we're able to do is and we're currently doing this with two of the fleet members is we can run a procurement for you for your for your broker and we've done them as fast as 30 days where if you did it the

057the statutory way under your processes you'd be looking at 90 to 120 days all in you know from start to contract. >> We can do them as quick as 30 days. uh we just have a different allowance under statute on the process. It's still fully transparent. You still get full documentation. We can just run them quicker. So there are but you're you are correct in in thinking that there are going to be some in full transparency there are going to be some administrative overlap during the transition. But where you are in the process right now, I think to Robert's point, I think it would be minimal what that looks like. Um, we have successfully uh we haven't made it public yet, but we have successfully renegotiated a PBM midterm and saved >> what percentage did

058you tell me? >> Six% >> in the same existing contract with the current PBM. we just renegotiated contract terms and the and the PBM was very very accepting of that because they know the other side of that outcome if they don't do that is we're going to market them and then they risk losing it all. So they came back and reduced um across the board a 6% and that worked out to be you know that's north of seven digits if my math is right on this particular group. Um we went to another PBM and told them the same thing and they pushed back and said we're not going to renegotiate. So the board directed us okay then bid it out this spring. uh the pressure that comes that we're able to deliver is is pretty.

059>> So let's dig into what is the cost of this utopia, right? So >> where do we um I see that you have this breakdown between our current state CVS and Optum and I see some of these um administrative fees and such. Is that administrative fees, consulting fees? Are those your fees? What's the cost of the access to the special country club? >> It is $22.25 cents PEPM and we take over. I've got there's a list of um high level scope of services in there of all the things that we take over. But you know, an example would be you don't have to go get your own data warehouse. You really should have your own data warehouse to have pristine data. But you don't have to go do that because and you get it a

060lot cheaper because we're buying it on on scale. >> And that price, does that change um if our enrollments drop or increase substantially or >> if it increase substantially, it could go down because it's priced it's priced by there are four tiers of pricing. >> Okay. >> Um >> do you have those tiers of pricing somewhere? >> Not with me, but we can certainly get it to you. And that just so you know that pricing um was established it was established and approved by the trustees. You know we we don't decide that the trustees set that and establish it. the other thing joining fleet. So you would have that rate um and I want to think you would be at a $10,000 start fee and that's what builds the connections to the data warehouse and

061all that kind of stuff. So there's a one startup implement on one time implementation. >> That's what I was going to ask. Was there any startup fees and then an annual in addition like an annual fee? >> There's not an annual fee. No annual fee, but potentially like a startup fee and then the 2225. >> That is correct. >> I know you've been growing in um you know um kind of restructured, but do you have any historical data in terms of your percent increase year-over-year? Like you know, are you is this going to be $30 next year? >> Oh, that rate? >> Yes. >> That's not up to me. It's whatever the trustees, the superintendent trustees decide. What was if if they were in the the group last year, what was the increase this year?

062>> There was there was not one. >> It was flat. >> Mhm. >> And as far as I know, because you're you're referring back to the FSBIT number. And as far as I know, that was flat for ever. >> Y >> I mean, I I never knew them to change that number. >> Okay. Um, and when you compare our fee to to other consortiums that um they don't offer help like this, but they offer profit and casualty and things like that, they're all the closest one I found to this, the lowest one to this was $26.75 and that was for property and casual. So on on um from this point are there is there there more uh benefits you have in your presentation to share outside of this here with stop loss or was it

063just the >> the only one that we have a sample of of what the result would be is the pharmacy. >> Can you bring back some more examples >> whenever you all come back? >> We typically see about 10% savings and stop-loss premium. Sometimes it's greater than that. >> I think that's what you presented the last time. Yeah. >> Right. That there was an estimated >> Yeah. >> close to 1 million. >> Take the current premium take 10% off. That's typically what we see. >> And >> could be greater. >> So what is 10% of what we currently have currently? >> I think we looked it up and I think there's 600 700 just under 700,000 in premium I believe >> on your stop loss,000. And you you are through that stop loss. That's a

064reassurance that that that the trust is purchasing for that stop loss or are we purchasing that policy directly for the district? >> It's for the district for your plan. >> Okay. So, but then you but you brokered basically that that reinsurance for us at the 10% discount. Is that what you're >> Yeah. Isn't it Isn't it name Isn't the contract written fleet district? Yes. On the softball. So you're getting, if you think of it, you're getting the stop loss for your individual district because every district's got different attachment points, right? And once again, wanting to maintain that autonomy, if you want an attachment point of I think yours is 275, is that right? >> Yes. >> Isn't that what we found? So if you got an attachment of 275 and you wanted to go up

065or down on that attachment, we don't want to do anything to hinder you from doing that. So the contract is written on your terms and conditions, but it's it's it's the contract is written through fleet. >> Okay. And what what what would be the the the risks of going from what we have right now to switching to fleet? What what what's we've talked about all the positives. I mean what what can go wrong here? What's what are the downsides uh of this relationship? Well, I would love to to tell you I have a long list of things for you to be careful of, but we struggle finding things that are I mean, because you could always leave. You know, this isn't a 10-year commitment or anything. >> Yeah, that's true. I mean, it it that's

066nice to have that flexibility, but you know, an organization like us to to come and go is very costly. So, when we make you know, we have we like a aircraft carrier turn it around. So, you know, uh yeah, that is nice to have that flexibility, but sometimes the cost of changing it could be cost more than the benefit of the of the lower cost. And I'm just looking at that um in comparison. I think what what I think we really need to see ultimately is kind of a sidebyside comparison of you know where how this I mean there's clear benefits here you've shown based on our data. Um, but I think for staff that I think we need to really see a true comparison at some point so we can say, hey, this is

067what we're going to save and how much is it going to cost us in this transition because just like I said, you know, is it going to cost us how how long is it going to cost us to to uh recoup the investment of the change uh through the through the potential savings? So, you're saying you're wanting uh the actual not the per person. Uh what is our aggregate cost uh fee for them and then less the uh savings of 270 if we chose that opted plan plus a 70k stopless because that's what they're telling us. They're predicting maximum $340,000 savings. Well, what I'm saying is for staff is saying that you know from Brown and Brown where we are now and fleet >> I think the when I think about risk um is >>

068um first looking at what additionally will it cost us if we were to go into fleet right there is going to be uh a natural increase right so we we we anticipate that we know 10,000 onward we're to to at when I think about risk and and the conversations we've had is that what we know is that we can stay where we are. Um with staying where we are, we can anticipate what we have experienced the last few years and that is some type of increase ranging from seven to 15%. Right? If we just kind of >> the math is >> somewhere around there, right? maybe 7 to 20% increases that we we can anticipate and then as we get closer we can kind of start to see where that's going to um fall. I

069think the risk of going is going into something that is a little bit more unknown and maybe our savings aren't 10% or the 7 to 12% that was there but not necessarily the risk of um it being worse than if we you know um were to stay. I don't think going in is going to put us in a worse position than where we're we are currently at. Right. >> I think we have to clarify this is not the uh bidding or the choice of what is our healthcare premium next year. We're still going to have to go through this. Yes. What this is is do we want to enter this greater consortium at a per person fee in which we will uh enjoy estimated decreases in our pharmacy and risk benefits. But it doesn't mean

070that we're going to not have to do all that other work and pick the health insurance plans and perhaps still get an increase. that it wouldn't be potentially as large as the increase we're going to see right now. I mean, you know, we have a situation right now where if certain bills are passed at the federal level, we're going to see less people on health insurance. When you have less people on health insurance, that means the rest of us are going to pay more. You have tariffs where in Sweden they're making the uh knee replacements. Those are going up 40%. So, we're about to we have a lot of unknowns there, too. This is the first thing I have seen that has even breathed the possibility of saving a quarter right saving some money in

071relation to healthcare. Yeah, as presented I I agree with you and you know I'm I'm always wary with actuaries you know they are a best guess right a very educated guess statistical guess but the I have seen actuaries given to us in the past that were not not accurate right they were off and I know there's a margin of error and what is that percentage here and these numbers because you know we're we're look we're going to be looking at these these savings here to justify a change for cost savings and maybe efficiencies and other things that we're going to factor in. So, you know, I I I'm just saying that from, you know, on the go forward, I I want to see what what we're giving up and where we're going and what it's

072going to cost in the in in the middle to do that. similar to like when we did the um the the um um the wellness center. You know, we knew there was going to be an upfront investment and but then we had to reach uh 30% participation and certain benchmarks that we would recoup that it would that cost was now it wasn't an expense, it was an investment in keeping premiums down in the future. All those those type of actuarial uh factors. So, uh, you know, because I, uh, my only concern is is is, you know, once we commit to something, that's it for a good period of time because it's not like we can just say, "Okay, we had a 30-day free trial and remember we're going to back out." Uh, it's it's just

073we we have to go all in if if we're going to switch. So, just to to keep that in mind. I I just want to see that side by side. I you know we all want to save money but I I think I'm just wanting to see like more objective data kind of like what you're saying like this is it this is where you're going to save you know and >> right now >> and is it really saving are are our our are insured benefiting from this are we giving up services that we're paying for that in in in is our level of service going to go down because of this or is it going to be increased these type of matrixes because Again, we can always look at the dollar and cents and and

074cut cut, but at the end of the day, we also are offering a product here to a pool of customers, which are our employees, and and they have to want to buy it, right? Because if they we if no one's buying our insurance, then then our pro our self- insurance program falls apart. So, I'm just keeping all those things in balance in the decision- making. Sure. If I can compare it to to like um I think think about it from the lens of when we um when you as a board were making the transition to NEOA, right? It's these belong to you. It it is your it's going to be your broker. It's going to be your um plans. It's going to be your all of these. We this is an additional in um group

075that will be providing some oversight things for you to look at bringing data um before you but not saying to you you must have you must have it this and you must have it this way, right? They're going to outline here's what the scope of work is um within our agreement. They're going to support with the RFP to make sure that our broker has these pieces. I think that there we can definitely find find risk and we can bring some more of this information um to you as to what the actual cost is. I think when we began the conversation is what the board is in agreement with is that you want to ensure that you can make the health benefits an actual benefit for our employees. And I think this is an a part

076of that conversation as we look at how do we make benefits an actual benefit and how do we ensure that they're also affordable. >> I would like the board to make a definitive list of the data they want because this gentleman has already come here has already provided information. We asked for additional data. So this is the second return. We've been having conversations. I think uh uh we reached out in January of last year. So this is not a quick kind of decision thing. I'm wondering is it that we need to see a sample contract where we can identify and make sure that what they're presenting here is that yes, we have the freedom to choose our health insurance um plan. Yes, we have the choose uh freedom to choose our formulary. So that the

077the care and the prescription benefits do not change and essentially the benefit is the way the cost savings are realized is by aggregating uh all of us in a smaller way to be able to negotiate in a larger way and to see what is this overall price based upon. Okay, what if we have our current in uh insured pool enter? What if let's say 75% decide um you know they can only afford insurance and 25% of them are going to drop next year. What does how does that change that per cost? So I think we need to define specifically what data we want them to bring for us to make a decision so that we can right move forward confidently. >> Well, what what I'm asking for not for them to bring back more data.

078The >> what I asked for was I asked staff I was giving staff direction saying I want to see where we are right now. If we stay with what we have now, can what we have now accomplish the same things with without a without a change and all the things that come with that? Right? Uh or a against what fleet is proposing so that we can say is is this worth uh uh changing. It's for example, like when you when you get down to the numbers and anything that we do in life, even in our personal lives, we look at the the okay, you might save x amount of dollars, but you're like, that's just not worth my time to to to do that. So, I'm saying let's look at what we got now, have

079a clear I want a clear view so that we can make an informed decision. Not I do appreciate the extra data and I think this was very well presented today. I'm not saying uh anything against that and I pretty much understand the scope of what you're offering um there. But it's it's more or less for the board to have a clear comparison of what we have now and what is being offered in its place and what it's going to take, how much is it going to cost us and time, effort, resources to make this transition and is it that effort worth the savings right to to go forward? uh and how because if it's going to cost X and it's going to take three years and I again I'm just throwing these hypotheticals out here

080to do it is it worth the change if we have the the cost to change takes that. So you want a business cost and internal utilization u uh analysis to determine what it would take but not on what you think that the predicted because what I'm what I'm hearing you maybe say is also you're looking for well what would our health insurance what's our proposed health insurance premiums for next year but we don't get those for we don't go through that negotiation for quite some time and potentially if we make this shift We wouldn't really >> well what I'm I'm based on the data we have available to us today. We can only make decisions on data that we have. We can forecast you know and I'm sure there's some actuarial data that we can

081look at on where premiums I mean we just know that every year that the answer is they go higher. So I mean so and and so it's just by how much or how how how much can we keep it? >> Um aren't we doing an update? Is it at the Is it at the 28th meeting? Is it the October 28th or is it >> I believe it's November. >> November. We we we bumped the update for this meeting. >> Okay. So, at your November meeting, um so a month from now, we would be providing you with an update on um some of what you are asking for, but um looking at the wellness center, looking at the changes that you made to the um plan design, which you know, how did that work out? Did

082employees shift and make some of those changes? So, that is going to be coming before you. I I for for me I we can definitely start to get these um we can grab this information and bring it forward at that time. I think we have to also consider the fact that we are going into a critical step which is going out for RFP for our broker. This is by no means saying that our current broker has not done amazing job or that they will not end up being the individuals, but if we are going to be going down um if you're going to consider flee, we also need to make sure that we're considering that in lock in step with us going out for RFP so that we don't do not have anything in our

083broker contract that will contradict our ability to go into to fleet is what I'm >> a timing thing. It is definitely a timing thing and and let us we will bring some more information about um a possibility of monthto monthth you know with our current broker beyond that and and see what we can get >> we can get um back for you >> and we'll see if we can bring it up um we can let's see if we can shift up the presentation from um November to the October 28th um meeting >> when when would be the latest that we could put the RFP out and still be in alignment for everything else that follows. Um I don't want to >> Patty is are you is your is Peter here? >> It's about a four

084month process. So we would most likely have to go month to month until it's complete. >> Yeah. >> Okay. >> And so remember I you know several months ago you came first and prior to them coming I remember the board we talked about how can we combine the you know different districts and you know in the past, no one would take us, you know, to help decrease. So, I think that's how this all started. And from my understanding, I know it's not really changing anything, but it would just be an addition. So, we have a broker now, but if we took on fleet, they we would also obviously have a broker, but the addition of the shared risk and cost savings. So, I >> Well, that if just on that is so, so I'm just

085understanding this correctly. So whether or not we kept Brown and Brown or went to another provider, this would this would complement any of anyone else that we would do. >> Okay. So the only my again my only struggle right now is again and then this may be a timing thing is that what are those other um uh brokers out there going to offer in comparison? Because right now we're just comparing it to what the what we have right now. >> We still would go out for RFP for our broker and they and any they would still whomever's out there that would want to be considered will still be able to do that. We would just have within our our RFP some additional things potentially that we haven't had before including like you must work with

086fleet you know in these processes. But I'm just the the the data that we have that we're pulling from in our data warehouse that you guys have run this against is based on the way everything is right now with with Brown and Brown and that relationship right now. Correct. Is that am I understanding that correctly? >> It it would actually be a simpler version, not a more complicated version with your broker because and I'm saying this because we've done we've now done this up 12 times. So, so what winds up happening is, um, if you imagine the broker has this long scope of services, regardless of who the broker is, >> you're going to take half of those and give them. Fleet's going to be doing that. >> Um, for example, you're not going to

087need the broker to bid your PBM anymore. Fleet's going to do that. You're not going to need the broker to do the 112 filings, the data warehouse, all these things that they're currently providing. So the contract with a broker becomes much much more simplified and it's a much lower um obligation responsibility. Primary thing that the broker will be doing is the voluntary which is why I asked that question earlier. Um but yeah it's not it and it's it's a it's a other than not in addition to um is is way to think about it. and shared costs with other districts or >> our cost would be shared the broker whoever you guys would eventually select the way that works inside >> because our cost is not shared I just want it right because I mean

088that that's not actually what's happening we we are >> we're shared for your it's shared on your side >> our claims are not shared shared >> yeah this is because that that's what you were talking about earlier like we tried to go with the sheriff or with the county and that that we're this is not a p this is not a pooling of of claims. Uh but this is this is uh giving us more buying power with prescriptions and with um with uh a stop-loss giving a better rate and it's buying power but also you're saying because it's we're getting more real-time data from the warehouse, >> right? So that even the cost of the data warehouse is cheaper because you're buying the data warehouse on 25,000 people, not 1,200. >> The cost of the

089112.08 filings is cheaper because it's one contract for everyone. >> So there's a a lot of these administrative services that your broker is currently providing are going to be done cheaper through fleet by default because it's being done on a larger group. >> And the broker doesn't provide the health insurance. They just are the ones who are the third party. You know, just like if I go down and I go walk into the All-State office, that person that I work with doesn't provide me the insurance. They may say, "Okay, well, an insurance office, they may give me a quote for All State, for Progressive, for Geico, right? They could be they're an independent agent. So, I could get those prices from other brokers. I can get that health insurance from another broker. Right. I don't

090think that means that we're tied to that broker even if we wanted to keep our same plan. >> I guess I'm just saying is that we we it's the it's the unknown right now. If we're going out for request for proposal on on other potential brokers, what are they going to be offering to us as a whole package, right? Because we're only comparing what we have now to what this would how this would add. Could another provider already offer some some benefits here that that uh we would need fleets? Do you see what I mean? >> And I think the only way that you find that out is to say we're going to go out for our RFP and then you know we'll we'll talk to >> I'm almost like do we are we are

091we putting the cart before the horse here? I mean should we know what we have as our our our our broker before we we we go on with the fleet? Well, yes and no because I mean what we need to find out um is um because that then we would run into redundancies if we if we you know um put a broker with a with a standard RFP for where we are now. Okay. Um there's a lot of actuarial work that Brown and Brown do for us. Okay. And and I don't know, I mean, I'd love to see um a sample RFP of what you had been doing with your folks as far as when you get their brokers together because what are you what pieces are coming out of of their of of their

092um bid for service because I'm sure that has a huge effect. >> If I can, it' just take me a second to explain that. So when you come into fleet and you tell us I want to go out to bid, we call them contract effectuators because they're no longer brokering anything for you, meaning they're not making a profit. There there is there is not a um there is no way that in the private sector solution outside this is a you got to kind of try to keep in mind that Fleet is a nonprofit owned by school districts. So there's not going to be a private sector broker solution that can outpric this. It's mathematically impossible because the brokers have to make a profit on top of it. So being being a nonprofit fix that fixes

093that. Now the way the process would operate is once you came to fleet we would bring you a scope of services and I'm talking about a contract effectuator scope of services that we we're taking care of all these other things. this is what's left for you to consider that you want in your district or not. And you go through with a highlighter and you say, "I want that one. I want that one. I want that one. I want that one." Whatever the case may be. And then we take that scope of services and that's how we run the procurement inside fleet. And then, for example, we're in two active procurements right now. Both school districts had 11 brokers respond. Well, one was 13 brokers, one was 11 brokers. want that business. So the way it

094works is we take all their responses and we measure them against the scope to make sure are they compliant. Check little things like do they have a license? Do they have errors and emissions insurance? All the kind of stuff you normally would do. We we bring that down to a list of finalists and then bring it back to you guys and say, "Okay, here's the three that meet your scope that close that meet your scope the closest for the best price and meet all the required factors being licensed for example. So you still select your agent, but you're selecting the agent only on the scope that fleet's not doing. And that's where we're seeing this big reduction in broker cost. One of the districts we work with, they're they're not a fleet member, but it's

095we use the same methodology for them on broker only on the broker procurement only. Um they were paying they didn't realize they were, but they were paying about $800,000 a year all in in agent and broker fees. They didn't realize that, but they were. When it was all said and done, the contract was 300,000. Obviously, it's a big district, right? Paying that amount of money. But the point is the way you drive that savings is all defined in your scope. And the scope is a result of are you in fleet or not? >> Because if you're not in fleet, the scope's that long that the broker has to do. If you're in fleet, it's that long because fleet's doing all those other things. Actuarial work as an example. >> Right. Okay. Okay. So, I mean,

096I guess I'm just putting some skepticism in just because you have 13 uh what is it? 67 counties, right? What what why why has the district um that you've presented outside of we're thinking about it or not wanted to do this or couldn't see this as a fit for their for their model? Has anybody rejected it because it just the numbers didn't work out? >> Yes. One has >> Yeah. and it was Palm Beach schools and it was because they felt like they were so big they didn't need to join with anybody else and to be frank about it I'm not sure they might be right >> okay >> but the reality is >> because they have their own scale and and >> they have 30,000 people >> right so that they they already are

097kind of getting those benefits already because they have >> they feel like they are >> they're not the the big they're like the midsize small as I'm looking at the So I think we have some direction we will >> All right. So good with that. So we can move on. Okay. Great. Well, thank you all very much. I appreciate that presentation. Very informative. >> Thank you uh Mr. Walker. Mr. >> Okay. So now >> moving to 12.01 which is >> Mr. David Fazard. Welcome, Mr. President. >> Good afternoon, school board members, Chair Furry, and Superintendent Moore. Um, I come to you this afternoon to discuss uh recommendations from our annual um security assessments at each of our schools. Um, as you guys are aware, uh, state statute requires the district safety specialist in collaboration with

098our public service agencies to conduct safety assessments of each of our schools, uh, annually and then provide recommendations to the school board on safety initiatives uh, for the coming school year um, for you guys to um, give us feedback on prior to November 1st. So the information gathered in our annual security assessments, we look at school data in terms of what type of school, grade level, um student discipline information as well as assessor information. Um as discussed in previous meetings, censessor information not only includes student discipline but also um criminal offenses that happen on school property whether it's during the school day or not. So that is a little different than student discipline information. Uh we look at school infrastructure in terms of utilities. um the way we're able to communicate not only internally but

099with um first responders during emergencies and then um additional things such as do the school has have uh generator to support backup power. Um we look at school security in terms of safe school officers um what type of cameras we have on the on our campuses as well as access control. Um and then we look at prevention and threat management. Um how we report concerns that happen on our campuses. um how we address uh threats or potential threats um that happen on our campuses as well as how we provide training to our students and staff um in relation to all all emergencies on campus. Um and then we do a campus tour. Uh that's where we partner with our our Flaggler County Sheriff's Office and they come in um not only our SRDs but also

100members of their intelligence unit come in kind of with a blind eye and just um walk around our campus, meet with our administrators, meet with myself um and they look um really from a first responders and and a an emergency type um incident with recommendations that that we can look look to um implement throughout the school year. So after we've completed all the assessments, um we do have areas of focus that um I would like to bring to your attention uh today and and we have discussed some of these um in in more detail during our executive session in the past. Um but the recommendations that we're bringing forward um to you for today is vehicle mitigation barriers on our campuses just to slow vehicles down that are on on our campuses. um provide additional

101signing both exterior and interior signage. Not only to direct um individuals who have a specific purpose on our campus um you know with where to go in in terms of whether it's deliveries or or the main office um or maybe one of our gymnasiums, but also to assist first responders if they were to report to our campus during an emergency. Um again, signage on the exterior, but also interior in terms of where certain rooms are located and things like that. um make sure we have cameras in in all areas throughout our campuses. And not only do we have cameras, but um what type of cameras do we have and and and what enhancements can we make to our our camera system? Obviously, as technology is improving, you know, every day, we want to make sure

102our camera system is is keeping up with those technologies. Uh making sure our we have clear radio communications again, not only um internally, but also with our with our first responders. Um and then um look at what type of response trainings are we providing um our staff and and again are we are we training um with how to respond internally but in terms of if there was a a crisis that we had to for example we had to um implement reunification make sure we work with um the county the sheriff's office uh the city of Palm Coast because it it will be all hands- on deck affair where we're all um aware of who's who's in charge of what, who the incident commander is, where we would go, what does that communication look like, and

103and whose role um is what in those situations. Um and then finally is um looking into some type of weapon detection system, um on our campuses, uh just to help, uh take a proactive approach. Um and then the last slide, uh just as a reminder, um we do get money from DOE in terms of school hardening grants. Um, and as you can see, that money has decreased each year. We have not got this year's numbers. Uh, but based on the trends, we are anticipating about $171,000 um for safe school hardening. And then we budget internally um about $300,000 we set aside specifically for safety projects. >> Okay. Any questions for Mr. Bos? I just uh for Department of Education and grant opportunities. I know you know a couple years ago there was that grant opportunity

104for like essentially like part of your role. Do you think or maybe that's something you could look at for different like um you know opportunities available to increase funding that they may be out there to help with any special projects? >> Yeah, we're always looking into available grants especially um you know when it comes to security grants. So, those those grants are always out there and that's something we're always keeping an eye on is, you know, um >> they're out there. It's just, you know, >> yeah, are we able to get them? Do we qualify for them and and what are they being used for? But that's something we're always looking into. >> Thank you. >> We're still looking into some of the other things we discussed as well, right? >> Uh yeah, this is

105just a general overview um kind of summarizing, you know, cap capturing everything in a general perspective. So we had a robust conversation that was really helpful and kind of one item that you and I spoke about Mr. sponsored at that was not presented at the safety meeting and I think it's it's okay to share here is uh involving the SRDs in more of a drugrevention discussion program which it sounded like Sheriff Staley is very in favor of and the and the SRD contract does outline that that is a piece that our deputies could be involved in. So, um I just wanted to kind of raise that as an item for the board that um I think Mr. Bosardet you talked about exploring that and bringing some options or at least um seeing where we could

106go with that as our population increases. You know, we our kids are going to be exposed to other things. Uh and we just want to make sure that they're smart about it. >> Yeah. So, and and that's something I I know our SRDs are are willing to participate in, and we use them um right now primarily in our high schools um for our our uh hope classes or our personal fitness classes where we cover topics such as vaping and things like that. But I think Miss Ready, that goes back to the prevention and threat management section um as part of this assessment and looking at ways where can we utilize those even in a more formal um version. And I don't want to say like the DARE program, but the DARE program, for example, would

107capture some of those things to bring awareness to our students and our families also is just trends we're seeing, you know, nowadays, not only in schools, but in in the community as a whole because um there are there are challenges we're facing. >> What we see in the sheriff's office means that's happening in the homes of our students and we have to arm them with that knowledge. So, that's super helpful. Thank you. Um, yeah, I appreciate it and I'm looking forward to the information regarding the collaboration with the county on some of those actions. >> Okay. >> All right. Thank you. >> Thank you guys. >> And as we transition to the next topic, I do want to just take a moment come, you can come forward, M. Um, but just to thank our membership

108of our insurance committee that represents staff and management for coming and being here today specifically to listen in on some of the pieces around um complete and I'm sure they will be back again when we have this conversation again later in the month. So, I know we've transitioned from that, but I just wanted to acknowledge those individuals in the audience that are part of the insurance committee and them just being here and present for for the discussion. Good afternoon, uh, Chairman Furry, board members, and superintendent Moore. Um, I would just like to reintroduce you to Miss, um, Angela Bush. She is our new finance director in the finance department. >> And, uh, Miss Bush and I are here to answer any questions you have on finance consent, section 7. >> Okay, we're at 7.01. Um,

109request board approval for Imagine Charter School Financials. We have any questions for staff on this? Now, Miss Warmarmac and I just already touched base. There's some inconsistencies in their reporting. Um, reporting some things as decimals, other things as percentages, not really highlighting the subtotals as opposed to individual line items. Um, so, um, sounds like she's going to work with them. They're in transition and >> they are they have just recently transitioned to a new software platform which has been causing some issues with getting the data exported. Um, I do know I've had some convers conversations regarding that with their regional director which has created some timing issues with getting the reports to us. So, but I will um forward your concerns and discuss them with him. >> Okay, great. >> All right. Well, that moves

110us on to 7.02 request for approval for purchase orders over 10,000 >> for the BrainPOP language tree and the VMware for that. Is that a multi-year or annual? Um, >> let's do Can we do one at a time there? >> Yeah, I think they're all So, if you look at BrainPOP, >> so Okay. >> So, annoying. Thank you. >> Okay. >> And uh for our Kate funding, I was just curious because I saw for Indian Trails, which uh industry do you is that being recognized for for those Kate funding? >> Can you tell me a a P uh number on the page, please? Um, I just copied it and put it on my screen. I have to so it's cert funding, but I was just curious for sure. >> Yeah, for your certification certification. >>

111Oh, >> yeah. >> That's for uh digital information technology. Yeah. >> Yes. That's what it is. That's what he was coming up to say that it is where our information technician. >> Exactly. So, they also have the opportunity to earn certifications which allow Cape dollars to come into their programs. >> Okay. Thank you. >> That's all I had for 7.2. Thank you. >> I just wanted to pull out and outline for community members that they may see some uh and this is for the PO one, right? I always get the PO and the vendor messed up. um that there are line items there for the sheriffs. Uh they may ask, well, we have all our SRDs and we have the floater. What happened to that? So, this is a portion. Miss Warmarmac, you correct me

112when I go off the rails here, but essentially we help offset the extracurricular activity costs in some way for both uh FPC and Matanzas. Correct. and that um that the floaters already in place and was in place for that month of August. And so these are still those fees over and above, right? >> Yes. Um every year we have always assisted the high schools with um $7,500 each of athletics. And what we added this year um in discussions with myself, Mr. David Bosardet and the two high school principles was the need to have um additional SRDs at the larger events such as the potato bowl right >> basketball games which tend to be very large and also um upcoming. >> So those were added and obviously the potato bowl funds will flip depending on what

113school hosted each year. >> Okay. Yeah. And you know the game was delayed could have you know had some tensions rising but everything. Thank you. >> Um I do have a question on page two. The DACG inc. >> Now that one says the replace damaged canopies at uh rimfire. Is that right? Um and it's uh but it says it's related to hurricane Milton. Did we make it any insurance claims for that to get be covered for insurance or hurricane damage? >> Um yes, sir. Through insurance and for FEMA. But we we still have to obviously repair that and have have that fixed. >> So are we are we still in the claims trying to collect on that? >> Yes, sir. >> A couple years. >> Um we we actually just received a check I think

114from 2017. >> Yeah. Adelia hurricane. >> Wow. I mean I'm not surprised. I just got done with mine and that was for Milton too. So I mean they don't pay out quick. So okay. I just wanted to make sure that we were recouping that through or at least we put the claim in fight for it. Okay. Thank you. Any other questions on uh purchase orders? >> Uh maybe just explaining for the public the First Baptist um deal. >> Sure. >> Um >> okay, do that on >> page nine. >> Nine. >> So for the first um Baptist, this is the uh private schools uh proportionate share of title one funds. So, how this works is they are allocated um a certain allocation based on a formula from the state um or based on I believe

115on their um enrollment as well, but all of the POS are done through the uh district to ensure that they're being spent properly. And so, um Miss Tam York's group does the POS and so we do not ever send money out to the private schools. They they they just receive the services. >> Thank you. You're welcome. >> Very good. All right. So, we'll move on to 7.03 approval for vendor payments. >> I have two and I actually put page numbers on my notes going forward. So, uh page two. So, for the Flaggler County Ed Foundation, I just wanted to know is this um like type of annual funding transferring like >> Sure. I had um Miss Ry asked the same question and that is an actual error. If you look in the coding, it has

116a R instead of an E. So when this report was recreated by my new staff, the revenue was selected instead of just expense. I have I have already reran the report and I will get it uploaded after this meeting >> because I've never seen it and I was like, "Oh, maybe it's something." >> Yeah. I didn't change it yet. I wanted to be able to explain it. But what that actually is is is a reimbursement from the ad foundation that we receive for their quarterly payroll billing. >> Okay. >> So when I upload the new report that it will be gone. >> Okay. Thank you. And then page three I was just curious Brisk Labs Cor 24,000. So the service provided is that like for uh STEM curriculum um page three brisk labs >> that

117is A that's >> it's uh it's software software >> risk AI is used for our secondary schools. >> Okay. >> So it's a AI platform that's targeted towards education uh and specifically like secondary schools. So it's being used at our our high schools. >> So like magic AI but for older students. >> Correct. >> Gotcha. All right. Thank you. >> I do have a question. I think this one's for Mr. Reeves. is are you still here? Yeah. Um the Seon systems fraud detection company. U Miss Swarmick said I'm sorry I missed it then. >> No, I just I just got the email. >> Um >> so CTE grant. That's great. We didn't really have to pay for it. I'm just curious. >> There's our CAP grant actually. And so that was required with our fleet

118services. It's it's video and surveillance cameras that put on our just like we do other vehicles within the district. So it's just for security purposes. >> Okay. I always try to Google the company first to see and it said fraud detection. I was like okay so security makes more sense on Okay, great. Thank you. >> Yes. >> Okay. So that moves us on now to approval for deletion of inventory. Just one one thing drive freight. Any any questions here? None. I'll move on to 7.05 uh board approval for finance uh budget amendments. >> The engagement center utilities and the water. Is that a one-time fee like establishment or is this going to be a recurring annual that cost is for the for the whole fiscal year? Okay. Thank you. >> Okay. So, we'll move on

119to a 7.06 uh board approval for district financial statement. Um, the class size reduction, was that an error for the 4,700% or is it I wasn't sure. The overage it's >> it's on the wrong line. I'll fix that. It should be on the line right below it. I think I think those two numbers are flipped. The 12.8 million, that's actually the class- size budget >> and the 45,000. So, I will get that fixed. >> Okay. So, it's okay. the 2 million >> 2. Yeah, >> we have received up to 12.8. >> Okay, thank you. That makes sense. >> I did and I can tell you what happened. I had to delete something and instead of deleting the row, I deleted just the cell. >> Yeah, I just I was like, it has to be an

120error, but I needed to >> No, thank you. I'll get that correct uploaded this afternoon. >> No, that's all. Yeah. No, thank you. And I'm going to be putting page numbers on so to help. So, thank you to catch. All right. Got it. >> Right. And then uh that was the last for finance. Thank you mush. >> And we'll move on to um academic services 9.01. That's um Mr. Reeves and uh >> thank you. >> This is for core ELA instruction materials. Mr. >> Curry board members Moore. uh just bringing before you our next step in the process and the timeline is before you today. Uh and where we're at now is at the October 14th date. We'll give you an update on the public comments and recommendations of the materials from the at the

121agenda workshop. And I'm going to turn this over to Miss Frank. She's going to kind of share the details of both of those events and our recommendations. >> So the next slide, please will give you information. So we um both Miss Everidge and I who apologize for her absence. She is under the weather. We met our committees uh last week. So our adoption this year was unique in that it kind of went over two school years. Typically we do it within one school year, but our teachers were able to review these materials in the spring of last school year. Um if you'll follow with me for the K to5 column, I'm very proud to say we had 528 teacher rubrics completed for the K5 adoption. It was it was Yes. Well done. There you go.

122>> Um, we had 10 parents who completed rubrics. We did, we were able to capture through our technology, uh, the way they built the page. This time, we had 157 hits on the web page where community members, parents could go on and view our online access. The 157 hits does cover the K12. We did weren't able to discern, you know, what program they reviewed and what grade levels. However, we were excited to see 157 hits. Um, for K to 5, our committee met last week. You can see here the makeup. It was myself. We had three school administrators. We had 10 teachers and four parents. Everyone unanimously uh voted for you to consider adopting HMH into reading for our K to5 language comprehension program. It was highest the highest ranking program in all categories of

123our rubric. Um, really having a large discrepancy outwavering the other options. Our second choice is Wonders from McGra Hill. Um there is one other option that was on the state approved list which is the current program that we have which obviously would be in third place which is benchmark advanced from benchmark universe. So those are our rankings um 6 through 12. You'll see that their teacher rubrics are 53. However, notice that or please know that that is um ELA committees or ELA departments in secondary are very different where K to 5 would really be every classroom teacher we have teaches English language arts with a few exceptions. In 6 through 12, they have ELA departments. So 53 is obviously much fewer. However, it it makes sense there. They had eight parent rubrics completed. Again, we

124can't discern the 157 hits. They did have district staff, school admin, teachers, and parents on their committee unanimously voting for McGraill Study Sync as their number one option and then Savas' program My Perspectives as their number two. What questions do you have that we can answer? >> Um, with the HM or any of these, I know a lot of this uh the disadvantage is kind of their most up-to-date version, but you know, they have similar uh programs, right? have is part of this evaluation process looking at maybe schools success with these programs. >> Yes. So I am actually currently in a conversation with the district that's using an older version as you said of HMH. The one that we're looking at is their 2026 publication. um they are actually similar to us in that they

125prize their partnership with Wilson's foundations for our decoding and language comfort or decoding and um phonological awareness which we would be looking at continuing that ourselves and so I've been able to really pick their brains on what has worked and what do we need to have like preemptively planning for one of the benefits of this unique timeline is that once you all vote um once November comes and goes should there not be anything in the in the contest period we'll be able to start curriculum mapping in November and December, which allows our stakeholders the full second semester when typically that is something that's shoved into the summer and then teachers come back in August to learn the new program. But this would actually allow us time to your point, Miss Ready to look at these

126resources, start using some pieces, see what we love, see what we want to kind of replace and duplicate um over these the next five or six months before we're in full adoption, which I think is a big perk. A lot of the barriers that the curriculum mapping team brought up can be overcome through the time that we have to explore with some of the materials and also through curriculum mapping which is how we'll map out how we use all of the resources. >> It's also a cost-saving measure for us because we're not jamming it into the summer right before that. Allows us to build over the course of the rest of the year to accomplish that. I will also point out that this is a four-year purchase, not a fiveyear which you typically do. It's

127a cost-saving measure because we had still one year left on our adoption. Remember, the state moved up the timeline on ELA. We felt like we were in a good place with our with our product and it helped us save some dollars as well just purchasing a looking to purchase a four-year adoption as opposed to a five-year adoption. And our timeline just reaching back to that. So at our uh next meeting on the 28th uh the board will make the recommendations to approve and then from there we begin our 30-day to contest adoption uh period and that will conclude November 29th and at that point they'll be moving forward. >> Okay, any other questions? I appreciate how much detail and the seriousness you put into this because it is really important and it helps with our

128values and mission in the long term. >> Very proud of this team's work. Uh we have been honing our skills in this space for a number of years now and it it shines through just when you see the number of staff members that are engaging in that process. Uh it's better buyin and then there's better fidelity with the content, right? And that helps all the way around. Is this um instructional application quite different or is this something that our staff can relatively transition easily transition to? Is there going to be a lot of PD need up front in order to adopt this? >> I I I think when we get into it and start building our map, we'll have better understand that. But we will be providing professional learning around the content as we do

129each year we make adoptions. >> Yeah. and remembering that you know this is going to be a resource but um really you know the work that we've done to our standards our teachers are going to also go into that not know not learning new standards and a new resource I think also helps with um their rubric completion and all of that because they know the standards and so now it's just >> I need to learn this new tool where these things are and available and I think the timeline is going to give them um an opportunity to to play around with it and learn um before it is required for them to just jump all the way in. >> And something I'm so sorry >> um when I was here with you last time explaining

130the professional learning we were doing that was outlined in the SER I think that will speak to a lot of this work in that we're looking and we've invested in a lot of professional learning around the science of reading. So I'm looking to lead K5, I'm sure Miss Everidge as well for 612 into mapping these resources aligned with the reading route and what we know to be the skills that need explicit instruction and that PL has been wellversed and continues to happen. So I think like superintendent Moore said now it's just plugging in. It's this text instead of that one, but we know exactly what to do with it. And through superintendent Moore's vision, we have been bringing this now through the SER to our school leaders now and providing them the science reading instruction

131as well so they could be stronger instructional leaders on the campuses around this content. >> Wonderful job. >> All right. Thank you very much. >> All right. So now in 9.02 Ocean Center Graduation Agreement, we have uh Dr. O'Brien present. >> Hi, good afternoon. This should be uh pretty quick. Uh standard uh ocean center agreement. Um from last year we did have a bit of a price increase. Um last year the arena fee was 4,000. Um it is 5,000 this year. Um and just to highlight our graduation will be held on the 31st of May. >> No other changes to the conditions? >> No other changes to conditions. um we've had to navigate um just some changes in rehearsal schedules given the the week that it it fell on, but otherwise you know there changes

132the conditions and there are times where um in the itemized schedule that is a few pages down where they might add more security and then it gets adjusted at the time uh on the day. We actually I believe saved a little bit of money last year after we got the pool. >> So the that staff is not included in the 5,000. It's uh I don't believe so. I'm trying to Let me in the itemized. >> No bid is in there. >> Staffing equipment and miscellaneous. >> It's on page eight. >> Okay. Thank you. >> Okay. So, with that 5,000, when we arrive there and everything's all set up, the stage and the ch the chairs all lined up, everything that's all part of that 5,000. They do all that work. Everything that's that's in the

133arena. Yes. >> Okay. >> And then we have other vendor contracts for things like lamps and all the other >> decorations are possessed. >> Not included. >> Possessed. Yeah. >> Okay. Great. All right. Thanks for that clarification. >> And I know it's on a Sunday and I just And is there anything just for the community and public just to for anyone that had questions on why it's a Sunday? maybe just explaining if there's any reason or not reason or availability >> the closest state that that we could get. So, we work um in concert with Felia County and so um you know there's they have a lot more graduations uh to fit in and so ours that was the closest date that we could find to the end of school >> and they actually they

134have a contract around the dates um directly with the the Ocean Center long-standing um contract and so it the year it kind of es and flows you know a few years ago it was on a Saturday then it's back during the week and now this year it's on a Sunday >> and I think it's just good just for them to hear because I think but No, I Yeah, it was a great great ceremony last >> It's gonna be a great one. >> We look forward to a weekend. >> Thank you. >> So, we'll move on to 9.03 student uh progression plan. >> Back for three. >> And this is the answer any questions that you may have from the last time the team was together. >> Yeah. On page 11, it says grade placement students

135transferring from out of Well, that's the country. Don't we have one transferring in from other entrance to schools district? Okay. Um >> page 10. >> Yeah, sorry. P uh page 10. Um how is it? Can you help me understand or um connect uh the processes and procedures, standard operating processes with the policies here about when we have a new student and we're evaluating their grade placement from home, charter, private education, or even a student who may have come from another education uh public education school but doesn't have documentation with the fact that I believe We essentially say if you come and you register, they get to be in class within like the next day. So is is this actually able to happen in practice? uh are we actually evaluating these students uh in order to

136make that proper placement or are we sometimes defaulting or maybe too often defaulting to a chronological age for placement because of the challenge with the timeline? >> No, we take into consider a number of factors and there are links on page 10 that if you click on them they take you to uh what we have in place to help and assist in that place. Uh in addition to that um usually there's transcripts for like 90% of the situations from another district >> either private or public right where the questioner comes in is potentially our home education students when there's not uh transcript but statute says we have to take at face value if the parents telling us that Jeffrey has completed the seventh grade and has this information then we place them at that grade

137level and move forward. if Jeffrey is struggling in that space and there's a usually multiple conversations about placement and looking at what how to help them be successful. But that does take place >> and in practice we we typically can um and depends and it really depends on when a student is registering. Um and so we try to get the turnaround quickly but if the at the time of registration we have questions about um grade or course placement specifically you know we begin reaching out to that to the school and we may delay that student um coming within that 24 hours. Right? If it's a Thursday, we'll say, "Hey, we can have the student ready to go for Monday so that we can have time to to get that course selection correct." And that really

138becomes a thing um in our um high schools um specifically so that we can, you know, make sure that they have what they need for graduation. >> I think I'm misinterpreting because I feel like I'm hearing kind of something different. You're saying, Mr. Reeves that when a student comes from homeschooling or outside uh from public education where there is no record, we take at face value what the parent is submitting. But it says here in kindergarten to first grade, it says if no portfolio is presented, the school will administrator administer a cumulative reading test and a cumulative math test to determine placement and a passing score is required. So I think that's what I'm asking. So it's saying that if the parent provides a portfolio, that's one thing. So is that what you mean when

139we say take it at place value? >> No, not exactly. We work close with student services through education. So a parent can literally give us a document that says Jeffrey has completed XYZ and the state of Florida says we have to take that at that value. And so now if we see Jeffrey struggling, we may add these assessments to see if is he placed correctly based on performance. And so if a parent does provide us with that documentation, we have to accept that. But we work. >> So there's a separate documentation other than the portfolio that you're referencing. That is correct. >> So should that be in here? Because I'm not seeing that written in the kindergarten to first grade placement. >> I can look into that for you. Uh it would apply to any

140grade level. It's not just kindergarten, first grade. >> I guess that one specifically because it's saying we're going to test them, >> which we can do and we do depending on their depending on where the student is at and what the parents saying. We have some that say, >> nope, I haven't done anything with Jeffrey the last year. And so we're like, are you sure? Is there anything else? Nope. And so we will then step in and do the assessment to try and figure out where determine where's the best placement for >> and beyond placement you know they're they're given the fast or some sort of assessment >> but that's well within >> for intervention yeah >> you know I'm talking about like you know we just brought in a bunch of students there are

141definitely students who didn't have >> and it's definitely something to to navigate you know because other states don't require you to like pass all of your um courses you get promoted you just How do we take that in um based on what is allowable for where they're coming from? >> Honestly, the bigger the bigger question really can enter first. We see this more in in secondary and middle school when parents uh have their students and not in a traditional setting and they're coming to us and they meet the civics requirement, right? So there's some other pieces and parts that we have to look at in that space, but that's truly we see more of that taking place. Not so much in the elementary world, but it's the secondary which then we still apply those other

142parameters of assessing to see if we're placed correctly. Did the parent provide a letter at attesting to their performance and we have to accept or do they have a portfolio? But most cases, we have transcripts that we work off of. But we do work closely with our schools to get quickly turn around because it is a lot to make sure we're moving our transcripts correctly. >> Okay. >> Um, one additional piece I just want to highlight that was a change um from the last time this was before you and it's not a substantive change more around formatting. Um, the partial enrollment section on page it starts on page 15. Um, we have kind of reorganized that. It previously spoke to home education and then the personalized education program. We have renamed those categories as home

143education students who received no state funded scholarship and then students receiving a scholarship because the process is looking a little bit different now um for them to enroll in courses or to access services uh with us. One being um you must submit payment now if you have a scholarship. So >> Gotcha. >> Yep. >> Okay. What about >> any other questions about the student permission? >> No, thank you. >> Okay, so we'll move on. >> Excellent. >> 9.04. >> Okay. Uh this is uh an amendment to our dual enrollment articulation agreement with Daytona State College. This is putting us on line with >> Oh, my apologies. I have so many things before you today. >> I was stressing. I was in the wrong spot. >> No, no, you're in the right spot. >> Mr. Reeds

144always knows what's going on. So, our SIP plans are before you today uh for all of our schools as well as imagine um you should have had those an opportunity to review those and just entertain any questions or comments that you may have regarding the subsidance >> and we will bring the schools before you um to provide updates and we will have um same formatting of data but that was a request from um last time um but they will be bringing before coming before you to um present their um their metrics as we move forward throughout the year. >> I would imagine they had a pretty good slip last year. Have we how have we been working to help them >> bring those numbers back? >> So, um their goal is obviously aligned to the

145students with disabilities and some benchmark aligned instruction for the lowest cortile. In addition, um Mr. Reynolds and I have been working with them. and he is our assessment accountability person working with Imagine to set uh per their contract their goals academically for the next five years which they provided to us and working with the Bureau of School Improvement the BSI team in the state of Florida and we held a meeting last week with them. Uh we invited uh Imagine to do a learning walk with us at instruction at an elementary school which they found very enlightening and they too are looking to try and help kids and and the end of the day we said they're all our students >> when they're at at Imagine they're here and so we want to make sure every

146student has the opportunity to be successful and a very productive meeting where I imagine has invited uh the Bureau of School improvement into their campus to provide some feedback and instructional support in that space >> and just for the benefit of the public. So, you know, the charter school has their own board. That is correct. >> And they are governed themselves, but they still are a public school. And so, uh although we're reaching out to offer help to where we can help, uh they can take it or not take it. It's really their decision um there. Correct. >> That is correct. >> Okay. Gotcha. So, well, thanks because again, that's what it comes down to at the end of the day. these these are all of our students and we want them to get the

147best education. So, if we can support our our charter schools also, then that that's great. I'm glad we've made that initiative. >> Yes, sir. >> All right. Any uh other questions on um 9.04? Okay. Hearing none, we'll move on to 9.05, the Atlanta State College and Flyer Schools dual enrollment uh articulation agreement amendment. >> Now, we're going to talk about the amendment. So this here is to align us with House Bill 11:05. There was some specific language in this bill that addressed transportation. And so working with Daytona State, uh we felt like an amendment was the best way to articulate that information. And so basically the amendments can read as follows. Students andor their parents or the legal guards are responsible for providing their own transportation DSC. and Daytona State and Flyer County School Board

148are not responsible for the cost associated with student transportation and DSC will inform students and their parents or guardians of that in writing and the options they may have available to them and this just puts us in the line with uh statute. Any questions? Doesn't appear to be any. So move on to 9.06 uh University of Cambridge International Education and Flagger Schools Agreement. >> Yes, sir. Thank you. So um from time to time we have to renew our agreements with either IB international balorate or with ACE which is Cambridge University's uh diploma option and so uh we are bringing up before you today is renewal. Uh just some highlights from this is that there is no annual fee now because of the number of students that we are testing. It's about $11,000 savings for us.

149Uh currently uh this year we have 746 students that are taking uh some of 24 offerings at uh Matanis High School. It's almost uh 35% of the student population is in an ACE course in some capacity whether they're going through the diploma option or not. And so we're excited about that. this does represent approximately a 4% uh fee increase in uh for the exams but that we have um moving forward that and that we still have one more year left on the student data privacy agreement and so um any questions that you might have for this >> when you say we have one more year in the student data private what does that mean is there going to be an a renegotiation and a cost of that >> no that's what we work through with

150technology ology. The state requires us to have a data privacy agreement in place. Um they just had to renew their agreement with us before the expiration of their plan that we have in place with them initially. So >> which is why you don't see both coming >> coming together >> right so two years ago I aligned all of our articulations with our data privacy so they would the hope was that they would they would sunset and rise in the next let's sing together and I worked with technology asked me does this going to prove a problem for you in that space they said no and so we let them know that um the data has one more year then we'll update that with them it's a separate document this is just the how we do

151business with them as far as fee structures, testing, and that kind of stuff. >> Very good. >> And I want to remind everyone those instructors, so 16 of those courses that we offer were above well above national average. So I think when they saw the reapplication of us, they saw how wonderful our students are doing, which means our instructors are >> they're pass their pass rate. Um 193 students have earned their ACE diploma uh with 108 with merit and 12 with distinction. And these students are literally across our state at college universities and across our country. So very proud. >> Very good. All right. Thank you very much. >> Thanks. >> We'll move on to 10.01 student teacher uh affiliation agreement with the University of West Florida. And we have Mr. Robertson. and we're gonna

152ask Mr. um Olette to come on come with him to tee up for 10.03 with our personnel um to begin saving some time in our transition time. >> All right. Good morning board and superintendent. Um we presented this um at the board meeting before. Um right now we just want to know if there are any any questions or concerns about what you've read in the agreement. Um, it has been reviewed by our attorney. Uh, and so he made the necessary uh, adjustments to it, sent it back to UWF, had them um, fix it. >> All the lawyers are finally happy. >> Yes, >> they're happy. >> And because this is agenda meeting, this is why it's on before you. But if you have no questions, we will shift right on to the next >> item.

153Okay. So 10.03. Uh this is part of the ongoing process uh as we add things to the personnel docket and we head towards the next board meeting. Okay. All right. Thank you, Mr. Olette and Mr. Robinson. Thank you. >> Thank you. >> Okay. So that moves us on to 12.01 uh Florida State. Oh, okay. We already did that one. Sorry. We going to go to um 12.02. First amendment to the interlocal agreement for public school facility planning. >> Good afternoon board. Superintendent Moore. I'm here to bring to you the um first amendment to the interlocal agreement. Basically the it adjusts the frequency of the student generation rate study from annual to bianial. So um that's um about $16,000 of cost savings on an off year. Um and it's the the frequency is comparable to other

154school districts like which does theirs um two to three years they do anformational review. Clay does theirs in four to five years with their impact fee review and then um lake also 3 to five years with their impact fee. There are no it's just an administrative change. There are no um policy changes. So >> what brought this forward did this change? >> Uh it's mostly because of the cost and because the student generation rate in um did not change as much in 2024. So it remains um stable. So, say if you're going to um review how many in in in um the difference between the 2021 and 2024 student generation rate for a say a thousand um dollar units, there's just going to be an additional one student >> between 2021 and 2024. So, >>

155and I think to >> I was just Well, I just was it was it your recommendation or was this the the Yes, it was your recommendation. Okay. >> Excellent. And I think there might be some confusion for people at home watching thinking, "Oh, there we have all this development. How could they not want to change the student rate?" Well, it is the ratio that we've essentially there's a study that used to be every year that we determine what's the ratio of students per size of housing development. We're just saying we're going to evaluate that study every two years to get that constant ratio. It doesn't mean that we're not evaluating every housing development that goes in. >> Yes. And um the student generation rate is a long-term um long range um rate and it does

156not um consider we don't consider the short-term fluctuations and if there are going to be any uh changes in demographic and or housing uh trends then the ILA also provides for um for a another for a study in between >> if we need. Okay, that was my question. So, if there was like a major housing boom um you know, between studies, are we able to request, you know, something before the 2-year mark? >> The when we collect the h the permit data, the enrollments, the capacities every and we do that annually. Um we detect early if there are going to be any changes. >> Okay. And I see here that there have been some signatures on here, but looks like Flagler Beach and Palm Coast have not signed it yet. Are they on are they

157all is everybody on board with this? >> Yes, everyone has signed Banell in September the 8th, Flaggler on the September 15th, Palm Coast and Flaggler Beach um seventh and 8th respectively. So, it's just um the school board once we the school board executes it, we're it's going to go to record. >> Okay. Very good. All right. Uh and we'll move on 12.03 legends at Palm Coast. This is proportionate share mitigation agreement. >> Um if you have any questions, >> where in old Kings is this? Is this or question? >> It's north right next to the section. >> The the map is >> the maps are always awful. I wish they gave us like a a macro view then the micro. So this one this is actually a better one. You're right. This is where it

158is. >> Yeah. >> I guess what I'm worried about is >> and maybe that's what you're wondering is how would that impact traffic against Old Kings Elementary, but I don't this isn't near that. >> No, it's further up. >> No, it's further. >> And this is apartments. >> Yes, these are apartments and they're just they're going to generate about 18 students. Um, eight in Old Kings, four in Indian Trails, and six in Lean Sky. >> So, these are a rental apartments. Not >> highly likely. >> Yeah, likely >> for the eight elementary for Old Kings and I know it's it's eight, but um for you know increase in size is that we probably there's no room for portables potentially, right? still there because >> and not necessarily at the time with that generation because as

159there's not at this time we're not considering adding portables to old Kings Elementary School. >> So yes, when they come to us um we'll give we give them 3 to five years before we can see um a student generated from that site. >> Okay. >> Very good. Thank you very much. >> Thank you. >> All right. So uh 14.01 01. This is request the board's permission to advertise for banking and PE cards. >> Good afternoon. Once again, um I would like to introduce Peter Charlay. He is our new coordinator of purchasing. >> Peter is a recent graduate from Florida State University and he comes to us with um some heavy experience in an internship that he did. He has jumped right in already started making great state networking contacts and we are looking for him

160to um rebuild up purchasing from the ground up. >> Awesome. Thank you. Welcome. >> Uh what Peter's first big job that he's working on is uh the RFP for banking and PECARD services. This expires March 31st, 2026. We are currently with a Maris for banking and JP Morgan for PECARDS. So we will have to set uh take this out to bid again. And we are asking the board's permission to advertise this RFP. So these are like uh almost like uh just for quick purchases on small supplies so that it also you don't have to expend your own money and do a reimbursement type of thing. >> The Pard >> for the PC card. Yes. >> Okay. I'm not familiar with the P card side. >> Um but for the banking it's not >> the banking

161services is for all of our district bank accounts which they're probably about 14. This does not impact the school's internal bank accounts only the districts. >> And why the why entertain the change? >> Because the contract is up. Um and the we we have to go out for bid the the five years ago. Um the contract was for three years with two one-year extensions. So we are at the end of those five years. >> And you're seeing a better set of services by switching. No, we're not. We have to go out for bid. >> It's time for the contract. >> Yeah, we have to go out for bid and we'll see who bids on it and then we'll have a committee. >> Okay. My apologies. I saw the two banks and assumed it was a

162switch, but you're saying there's one for PC card and one for >> correct. When we bid on it 5 years ago, um Ammeris only bid on the banking and JP Morgan only bid on the PE cards, I do believe. So, it ended up being two different ones, which is fine. It has worked out well. They don't really cross. >> Okay. Very good. Thank you very much. >> Thank you. >> All right. So, that moves us on now to public comment. >> We've covered a lot of ground in a short amount of time. We got >> scared when I saw this. >> No. No. >> Anybody for public comment? >> There are no public comments. >> Okay, great. So, we will close public comment and that moves us on to board member request. Uh, Mr. You

163had a board member request you said you wanted. >> Uh, yeah. I just really I think this is making a bigger deal of it than it needs to be. I just wanted to maybe spend a couple of minutes discussing our norms at workshop meetings versus schoolboard meetings. I I think um um just to add that for our benefit, you know, we can't talk outside of this, so it would be helpful. Um >> we'll have to circle back and there was something else, but I don't recall. We may have to wait. >> Do you have any board member requests? >> No. Okay. So, we'll move on to closing comments and uh start with you, Mr. Ramirez. >> All right. All right. So, I wanted to thank everyone coming. We've been seeing a lot more participation in

164our meeting. So, thank you with everyone sharing their thoughts and through also social media. And um I wanted to talk a little bit about family community engagement. But before I want to take a brief moment to highlight something really important about our school safety. So this week I was able to attend the active threat training alongside our school resource deputies and their whole team. So it was very eye opening. We even acted out a live scenario. So my heart it was like racing like crazy. But the hardest part was realizing how disoriented you really are in the moment. So even knowing like layouts of schools. But this experience, it gave me a really deep appreciation of how well trained, calm, and prepared all of our SRDs and all the staff that were there are. So,

165when it comes to any type of threat or life safety situation, so we are very incredibly fortunate to have such dedicated men and women protecting our students and staff every day. So, thank you so much for that experience. So, I wanted to make sure everyone knew how well trained they are. And then I wanted to shift back to family, community, and engagement. So during one of my last closing comments, so I spoke about the importance of family mentorship and community involvement in all of our schools. And so what I wanted to say and what I meant to say is that I was encouraging more parents, guardians, mentors and volunteers to get involved. So always in partnership with our schools and with parental consent and as a mom of four little ones, well big now, little

166and big in Flaggler schools. So, I really deeply value and I respect parental rights and involvement and that's why I want to continue and I'll always support our state approved and vetted volunteer programs. For example, all pro dads, take stock and children, reading pals, so many more. All of those programs, they help our families and community members. They help us stay connected and support all of our students in positive ways. So, I wanted to share that and I hope everyone has a fantastic week and thank you very much for the safety training opportunity. >> Um, yeah, to build on that, I think one of the items uh that Miss Ramirez brought forth with her connection from the Kowanas Club talk about community support. There was a fundraiser. uh Miss Ramirez, myself, Miss Judy White, a

167teacher at Rimfire, uh my husband Tim Ruddy, we all did our best and tried to get up there and bowl. It's been a couple of years. Um but we had fun. Uh at the end, even the county commission group, uh they weren't necessarily running over with their scores either. So, I think I I'm going to call it a tie maybe. But uh the overall event was to support uh children of Flaggler County. It was a fundraiser and you know we have some really great partnerships. Um and it's just that's another way if you're not comfortable being a volunteer in a school uh and going through that process, there are certain certainly many other outlets to participate in. Um I'm also looking forward to having a conversation uh with uh Miss uh Moore uh Dr. Halliday

168as well as a separate uh consultation with Dr. King regarding how we can uh serve our students and paras and uh support staff with some of our challenging u student behavior needs uh and how we can better prepare and arm them with that um with the proper responses. So that is coming up and I'm looking forward to it. Um and everybody's been very open and collaborative in having those discussions. Uh, finally, um, I just wanted to remember, uh, Mr. Kelly Fox, who was a member of our teaching staff. Uh, I taught alongside with him many years at Rimfire. Uh, and then he had most recently worked at Benell, and he has since passed away. And, um, his children, Gabe and Ana Fox, are incredible human beings. Um they were good friends of my children and

169Mr. Fox was just um just super witty, very just fun to be around. The students love to be in his class and he will he has forever left his mark on our Flagler family and our students and my heart is with his wife Emily at this time. Thank you. >> Um I'll just uh extend condolences for Mr. Selenus and his wife. Um just a huge loss to our community. You know, I saw so many comments out there just on his kindness. And I think that's something we all felt whenever he would say hello or come to one of our meetings. So just uh praying for that their family um and that loss in our community. Um I'll just uh give a shout out to Banell Elementary. They have a school store. Um be nice to

170see, you know, I'm hoping that all of our elementary schools will incorporate that eventually. But if you'd like to donate, they are accepting things. Um Five Below is a great place to just get some little things and the kids really love it and it just motivates them. So just uh putting that out there and have a great week. >> Okay. >> Yeah. I just also wanted to issue condolences for both these uh uh dedicated people that uh lost their life. they'll be missed and just uh um love to their families and prayers and um I I uh wanted to go to the the celebration of life yesterday, but I was out of town. So, but I just wanted to um just let the Selena's family know that we're praying for them and and wish them

171um coping with their with their loss. So, let's >> Yes. Uh happy 45th day of school. So many great things happening um as we round out the first nine weeks of school. Cannot believe it that you know already one nine weeks down. Um and so so many great things happening. I will tell you Miss Ready um Dr. O'Brien and I had the opportunity to represent Flaggler schools at a bowling um event at FADS and we too did not represent the district um very well. So, we need to spend some time at our both our Matanzas and our Flag of Palm Coast High School uh bowling students. Um join them at their matches and get some pointers because um you know, we we we definitely needed a few pointers and I'm going to just say maybe

172it's just been a long time. This was that's what we're going to say that it was. Um I want to give a shout out to our transportation team. um just from today uh they were extremely sure and um and so se several people just needed to fill in and provide some support. But truly that team, that staff, they really wrap around each other and provide for the the loss and the shortcomings that that come. And so just shout out to them. Thank you for the patience of our families, you know, as we were sending out information. And I will tell you, we sent out information, all the ways that we could send it out. So, if you did not know the bus may be late today, then I would say you should definitely have a

173conversation with the individuals at your child's school to make sure that you have your email address is accurate, your phone number is accurate, all of the things are accurate because um as we were walking up, one person at a school said, "I got it five different ways." Right? and we wanted to make sure that families knew what was um happening. Report cards are available um on uh Skyward and if they are not available right now where you can see it, you will be able to see them by this Friday when report cards become finalized. And so families, please, please, please make sure you have the proper access to Skyward and you can go on and see the student progress. And then I will end um with condolences also to uh Kelly Fox, an amazing educator

174here in Flaggler County. Um great family as well. And so we ask that you um have thoughts and prayers towards he and to towards his family. And then again um to um Jorge and to the entire county, Flaggler County um workforce there. That is huge for them. And so anything that we can do to support them, we will continue to do that. So, thank you and we hope you guys have a good night. >> Okay, this meeting is adjourned.