001[Music] Good afternoon. I now call to order the Tuesday, September 9th, 2025, 3M school board workshop. Uh please rise for a moment moment of silence followed by the pledge of allegiance and the national anthem. Please join me in the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Oh, say you see by the dawn early so proud we at the twilight lasting stripes and bright stars through the bar for the we We're so galllessly streaming and the rock is red. was still there. Oh, say that star spangled yet [Music] for the land of the free. [Applause] Thank you. Please be seated. >> Okay, so we'll now move on to roll
002call starting down at the end. >> Lauren, present. Jamie Ready, present. >> Derek Bar, present. >> Christy Chong, >> will Furry present. >> Ashakamura. Okay. So, uh first off, do we have uh any um additions or changes to the agenda for today? >> Um yes, there was one item. It was the UCF umou that was removed. Um other than that, the um there have been no additional changes. >> Okay. So, that's already been removed from the agenda. Okay. Very good. >> Okay. So, um, I'd like a motion to adopt the agenda as modified. >> Motion to approve. >> Have a motion by Mr. Bars. >> Second by Miss Ready. All in favor? >> I. Okay. So, we'll move forward with this agenda today. >> Um, and that leads us now to public comment. Uh, do
003we have anybody signed up for public comment today? >> No. Public comment. >> Okay. Did you have did you have public? Okay. Sorry. Uh, very good. and then we will close uh public comment and move on with today's agenda starting with uh finance consent. Welcome Miss Morack. >> Good afternoon chairman for report members of superintendent more. I'm here to answer any questions you have on finance consent items 7.01 through 7.05. >> Okay. So we'll start with 7.01. This is uh imagine um financials board approval. Imagine financial. >> I have a question. I don't know if you're able to answer for imagine with the facilities and their summer program. Um it looks like their budget it's already at like for facilities 24% and summer programs 48%. Is this something that is normal to happen at this
004time with their I was just looking >> that is most likely the lease on their building. That is their biggest cost is their lease. Let me let me back up. Can you tell me what page you're on to? I'm just looking at my notes from so it's aligned with their summer program percentage and >> I just didn't know if that is normal for it to be so high in the beginning of the year and potentially it's for um so like summer programs it says 48% for July >> I think though this is a July report. >> This is the July report. Yes. >> But then for it to be that high, is that normal for I'm just >> I couldn't answer that. I would have to get with their um regional finance director. We don't
005oversee the details of the charter school. >> We present the the monthly financials that they give to us, >> but I will be sure to reach out to him. >> Okay. All right. Thank you. >> Okay. There aren't any other questions on 7.01. We'll move on to 7.02. This is request for approval of purchase orders over $10,000. >> Just for clarification, since it's a a larger dollar amount uh on the piece with the 344 for Flagger Border County Commission, can we just get a quick rundown of those, please? one to reports like three down, one, two, three. >> So, um, every year we we're in a contract with them since we co-owned this building. Yeah. >> And so, every year we pay 50% of the utilities and maintenance and insurance cost. So, that is the
006annual PO and they are quarterly payments paid against it. >> Okay. >> All right. I have a quick question and again I'm not sure if this is coming from finance or some other information from Miss Moore but the Brown and Brown Insurance Services. It says that it's for the year forward. Um and I know we had some discussions perhaps of um um analyzing the direction that we may want to take. So would this be would this lock us into an agreement? Is there a way to create a shorter agreement? Uh because otherwise we'd have to wait a whole year >> as this um contract with them ends um I believe in January. This PO represents only 6 months of the year. It's not a full year. >> Okay. It does say July 1st, 2025 to
007June 30th, 2026. >> Correct. But it's just for the length of the contract. So, and that's I can understand the confusion there, but it's just for the length of the contract, the annual amount is twice that dollar amount. Okay? >> So, once we go out for bid, which will happen in the fall, >> okay, >> and depending on what happens, this PO will end upon their second quarterly payment and a new one will be submitted for whoever the new vendor is if it's not them. >> Okay, great. So, this does does not lock us into anything or propose a yearong contract is binding. >> Okay, great. Thank you. Um, how long is the contract for crew cut? How much longer? >> I'm gonna ask Mr. Bush to come up and speak to that. >> Uh,
008crew cut, how much longer is their contract? >> Um, this one we have multi. >> Yes. >> So, crew cut. Good afternoon, everybody. Um, crew cut is part of a contract that we put out for general contracts. I'm going have to look at when that expired through our district was an ITP that we did with multiple different general contractors and they're they're just one of them. So we we utilize their services for multiple different things depending on our needs. >> It looks like based on the ITB number, it was done in 2022 and I believe it's a 5-year contract, right? Correct. >> 2027, three years with two one year. >> That would be correct. Yes, ma'am. >> Two one year options to renew. While while we're talking about contract, are these are these contracts any
009of them uh an auto renewal or do they have to go out for a bid when they when the contracts are up? >> This one in particular, most of the contracts are three-year contracts within um with the ability to extend for two one-year extensions. Five years is a max for a contract before it has to be presented again through a bid or a piggyback. >> Okay. So what is our right now are we give that that option to the vendor? So is that are those extensions at a pre- determined increase or is that uh or or it stays the same rate? How does that work? Typically >> it depends on how the contract's written. >> They're all different. >> Yes, sir. Um sometimes they'll it'll be written in there for a 3% but that still
010has to be agreed upon. So, if they want to raise it 3% and and we don't feel that we want to do that, then we would say that we do not want to do that. We would end it. Then we would put it >> put that back out for bid on the street, too. >> I see. So, so the extension is we're not obligated to accept the extension contractually. Okay. That's right. I just wanted to make sure we had an out uh if we were not happy with the pricing um that we were in. So that that's good to know because a lot of times that that that option gives the power to the to the other side in most contracts. So we want to make sure oursel that is correct. It's mutual. >> Very
011good. >> Okay. >> Would I be able to receive a line item for the sniffing and Spellelman um expenses? I see there's two on there somewhere totaling around $80,000 total. um just so that I can get a better insight into the uses for those services. >> So the sniff and spellman POS keep in mind these are POS not actual payments. So we use sniffing and spellman um for uh chief negotiations and we previously used them for general counsel if we need to seek out for them. So that's why there will be two separate >> POS. Right. Uh I'm as you said these are purchase orders. I'm trying to get a little bit more insight into um how where those funds are being spent and uh essentially what what is the average alley rate I know
012that we have a contract right that that's supposed to be in line with um just out of curiosity so that I can be more comfortable. Are you asking for what was done lat are you asking for the contract for sniffing for the hourly rate? >> Well, if these are purchase orders, right? Um that means that there is a request, right, to utilize those services. So these are payments that we expect to make. >> Yes. >> Right. So I would like to know what we expect to use these funds for. what what is the expectation? Um >> so so >> because last time we went over so what I'm trying to gauge is what is the expected payout from the purchase orders that we have planned to pay so that if we go over I have
013a better sense of where did we go over as opposed to last time where we paid them and then there was an additional request for overage >> and that is not uncommon. Um these are estimates that we do especially with the outside attorney. We have been in a situation over the past year where we were without a district attorney and then hired one mid midway midway through the year. These are estimates. So the uh the PO on page four for significant development is for outside general district business. So if we seek the need through our superintendent and our district council to need additional services, we would use that. So this is like a retainer that we pay we're paying them. >> We don't pay them. It's just a PO that encumbers the buyers, >> right?
014>> But we would have Wouldn't we have some expectation of what we're going to use this money for or >> for outside council? We can't predict what kind of items will come up. >> So you just want to have it in case there is a an immediate need and not have to wait for another school >> because if we don't have a purchase order, we can't use them, >> right? Mhm. >> And then the one on page >> three, thank you, >> superintendent, is for um chief negotiations. Now, this again is an estimate. We are not in full book. What we spent during 2425 was for full book. >> So, this is an estimate that the cost will go down substantially since, right, >> each side can only open three um items along with compensation.
015So this payment of $30,000 would be to u negotiate any and all or is there a limited number of hours? >> All. >> Okay. So this is a flat fee for that negotiation. >> It could come over. It depends on how bargaining goes. >> Okay. >> What is on the docket for bargaining this year? >> That's not known yet until we start meeting. So when it's not an open book each side uh the district and fescor district and fca gets to bring up three items of their own along with compensation. Compensation is always on the table. >> Yeah. Uh when is the due date for that? >> We are we've already finished for this year and so we will begin to um bargain. either side can initiate the start for next year, but before we
016go in, we will get with the board on what your priorities are um related to bargaining. >> Right. I I guess I was just trying to understand I understand we went through the full book last year. I was just wondering is there something we're anticipating coming up that we're securing these funds for that? >> We're anticipating the normal annual negotiations >> and when when is the what's the time? typically the fall. >> Yeah. >> Okay. >> We typically run it during the fall um because we um uh try to uh finish before the end of the school year for the upcoming um school year. >> Right. So when I had asked well what specifically what group is there a group that a timeline I know we had already done the full book in the past
017but now we're alluding that there may be requests coming up is notuding it it will happen maybe rephrase my question since we did full book with the teachers union can they still bring up or is there a group is there any timeline line that restricts one one of the different unions. No, >> the only thing that is restricting is that they will be bringing up three articles and compensation versus the years that we are forward top three items. >> Which is why we believe that this amount that is here would be under unless we were there were some issues in bargaining that required us to to meet more often. >> Okay. And those three items that we asked for we have not put a due date. It's just but it typically happens in the fall
018so we can >> we would have executive session with the board before we started bargaining. >> Okay. Yes. >> Thank you. >> And just for clarification, this is for both bargaining units, FCA and VESA. >> Beautiful. Thank you. >> You're welcome. >> And I just have two two more. Um so and I don't think Mr. Bush I not for you. Um I don't think so. The dual enrollment >> I didn't want you to feel like waiting. >> Just hang out. I'm gonna stay here for >> uh for Daytona State College. So for the dual enrollment tuition, is this um compared to the past, are we seeing it increasing or decreasing? So uh because I know we pay that with our funds and I know a lot of parents don't know that it actually comes from
019us, right? You know, it's free but not free, but which um are we seeing it increasing? I would say it has slightly decreased over the past couple years, but I do believe that is a direct correlation with in our high schools in the past few years, the outgoing senior class is a lot larger than the incoming freshman class. >> Okay. >> So, the enrollment for the high schools in general are continuing to go down. I think probably this is the year it's going to level off. >> Okay. >> So, there's a there's a couple hundred kids difference for each school. >> And do you think with now because we have a lot of ACE and IB, so just we have more options >> that definitely influences this. So, in a way, this is, you know,
020it's with all the different options we have, this could just kind of, you know, equal it out a little bit like in everyone's favor, but we don't foresee it maybe going too much higher. >> I think that the work that we're doing to um help our families understand that one is not better than the other. It's just different and it's based on what is um needed for for the student. And so I do believe that our ACE IB um our industry certification and all of those options does influence this. Yeah. You know, >> I hope they all go up. >> Yeah, we definitely Well, they >> that's one area I would love to spend more money in. >> Yes. >> So, I don't know. I just I think that's that's great because we know not
021one is better than the other. So, it's nice to see it like that. So, thank you. And then Parent Square, I know we're utilizing that now. They were, you know, Remind was bought from them. Is the price did it increase because now they're a little bit they seem a little bit more >> I thought Mr. do seem to come up and address that. >> Great feedback though with parent square. I personally love it, but I it is really good. So I'm wondering if it did increase in price. >> So there was an increase um but we also added services to that. So technically our total cost for communications is roughly the same. It's within >> 67 $800. we'll say around $1,000 difference, but we're also discontinuing the use of school messenger. So, school messenger itself
022was about a $21,000 annual contract. So, that is going away. Uh and then the difference between Remind and um and u Parent Square um kind of levels it out. >> Okay. No, I I like it. I just noticed that increase, but it makes sense. So, I just wanted to clarify. >> Yeah. What you don't see is that we're we're we're not renewing the contract for for school messenger. >> Thank you. That's all that I have. >> I um our sign language uh expenses that we're anticipating. Just wanted to check if um you know it if we're still determining that it's competitive for us to outsource that as opposed to having somebody inhouse to do that service or is it uh you know you have too many students to service simultaneously and so >> holiday to
023come up >> making sure that we're taking a look at the market there. >> Good afternoon. Good afternoon. Thank you so much. >> Thank you very much. So the question is around whether or not we should be looking at um providing >> Flagler County Schools interpreters versus going through contracted companies, right? >> So what what we have learned over the years with our sign language interpreting is they they bill us per hour and within the bill per hour we're not picking up benefits. So even though right now we have three I think it's three full-time and we have another one that we're going to need to on board in the long run. If you look at what it would cost us to fully bring someone on at those expenses plus their benefits, it still would
024outweigh the cost um far outweigh the cost of doing the contracting. >> Okay. And how many students are they servicing? At what point do you see that there is a um you know a break even where maybe we should look to pull somebody internally or um and are there are we doing bids every year to ensure that this is competitive? We do have bids that we do. Yes, ma'am. Um, we never really know how many students with disabilities that require direct interpreting services we're going to have. Um, this year with the additional young man that's coming to us, we we weren't expecting him. Um, so >> it fluctuates based on the >> So, it really is based on the student. And if a student requires interpreting services, unlike some other kinds of services and supports
025that we provide, you can't really fade that. that is their communication method. So if if I'm your interpreter, >> I probably unless I have a match and you both are following the same schedule, I have to be your interpreter. >> Right. Okay. Yeah. I just uh was wondering if we're seeing increases uh in students who need those interpretation um um accommodations services or if it's generally again we don't necessarily see a trend at all. Generally we're we're between two and three. This year we have one additional. >> Okay. All right. Thank you. >> For sure. >> Okay. So, if there are any other questions, we'll move on. 7.03. >> Thank you, Mr. Bush. >> Uh board approval of vendor payments. I I was wondering um for vendor payment CJ Wilson law is that anything specific?
026>> Yeah, just have Mr. Freeman come up and speak to that. >> And we want to say welcome back to Mr. >> I'll walk up here. >> Yes. Uh good afternoon uh board chair superintendent. Uh Mr. Wilson is our concurrency attorney and so those are payments that we have for him and those are actual payments. We do a PO at the beginning of the year and then he invoices us line by line on on what his services that uh he does for us. So he reviews all our proportionate share mitigation agreements and any questions that we have uh along those lines. We are slowly I believe moving in having our in-house attorney be able to review some of those but until um you know Mr. Wilson that's all he does is concurrent. >> CJ that's
027Christopher Chris. Okay that's okay Chris Wilson. Okay. >> Thank you. if he attends our uh our oversight committee meeting and the working group meetings when we have it with all the municipalities as well to make sure that we are doing what we're supposed to be doing. >> Okay. >> Thank you. >> Are there any other comments or question on vendor payments? Okay, hearing none, we'll move on to 7.04 04 and uh this is approval of financial finance budget amendments. So if there aren't any uh comments or questions, we'll move on to 7.05 and that is a request board approval of district financial statements. I do just want to know um I did include in the last page the full name scholarship. This was requested by a previous board member. Um the numbers do not change
028until they're count January February. I just wanted to ask if this is something that uh the board still wants included every month. And the second thing is a previous board member due to the transition in our district attorney uh who we previously had Miss Gavin uh they wanted to track the cost of the uh legal services. So my question is is that still the perview of the board to put legal costs on here now that we've settled into our own district council? Yes, that's um that would be my preference and something that uh goes along lines to my earlier questions. >> So um right now that just to understand why that we had that extra addition there was was when we were in the evaluation stage of choosing a model of the whether we were
029going to have an in-house and a separate or all in one. But we we have now, you know, moved in. We have chosen one and we have that in place now. Um so we're going to ask staff to continue to to uh break that out. Uh what what are we trying to uh understand further? Um >> Sure. So last month we paid overages for the council and also for us to um keep um an eye on is that still the economic and uh and uh choice as opposed to um the previous models. So um it will also help us to me um have visibility for uh long range planning as Miss uh Warmarmac has said that this model is relatively new and so for us to project and um be able to um determine how
030much we're using could help us negotiate um our services. Yeah, I understand that. What my point is, well, first off, th this is not a a new format. It's it's it's adopted by many school districts across the state. It may have been new for us, but this is not some new uh formula that we just kind of came up with here. But the question is the data is still available, but are we going to have uh staff on every meeting break out the these uh individually when the data is readily available to any board member at any given time? um rather than the overview of the financials, >> I would always veer towards a side of transparency. Um this was a hotly contested issue in our district. Um additionally, while the data may be there,
031you'd have to go back through all of the financial reports and or ask Miss Warm to pull that data. So, we're not asking for it at every meeting, just at uh the monthly meeting where the finances are covered. Well, I I'd argue that it wasn't hotly contested. Uh the majority of a board led us to this um to this decision and so therefore it was the will of the board to go this direction. Are you implying that you'd like to to consider alternatives to the system that we already have to why we want to continue to break out this data? So at that time um when the board made this choice I was not part of the board and from that perspective it was contested. It's uh was something that was covered in the media
032something that was talked about extensively in the public. So um and when I first came on the board it was one of my first questions. I would like to maintain some additional oversight in that to determine if that's the model that I am comfortable with and that way would allow me to um if I so chose to make a motion to the board for other alternatives. >> I'm just saying we are using uh staff resources to continue to break out this data. Um you you are entitled to that. Um how how much longer uh You know, there should be a beginning and an end to every evaluation. When we started this, there was a beginning and a purpose for it, and we we reached that that uh area. How many more months of data do
033you need to determine um that that the model we have is is is the right one. We shouldn't just have this go on indefinitely. >> Well, your your platform is obviously um cons being conservative with funds, right? There's been plenty of um expenses for regular operation and student um tools that have been um investigated and or um detailed based upon your request. And so I don't see why this would be anything extra. I would be interested from Miss Warmarmac to be able to pull a report of um to uh essentially filter out the legal expenses and be able to say, "Okay, we're here this month and this is where our expense expenditure is um as a whole." Is that um over and above or extensive type of reporting to be able to pull that? Well,
034I mean the budget, we have a big budget from we could break out everything. We could we could blow out every >> I did ask that question to Miss Warmer. From a CFO perspective, time is money. So my question to the board is and it it doesn't matter either way. Finance will do what we need to do. My question to the board is, is this something that we need to continue now that we have brought in our own district council? The purpose for it back then was to monitor the cost because we were using outside counsel for both purposes for the internal district and for the board. So now that we have our own internal council, is this an additional report that is required by the board? Yeah, the to me for one year where
035we see what this sits um in for us to be able to get an idea of what we're spending here and comparatively what we've spent in the past. I think it would be wise. What I'm asking is Mr. Furry has said that this would seem to be an extensive effort if this is not a typical uh report that can be pulled based upon an expense code or something of that nature. I'm just trying to get an idea. I know every moment um is money and could be spent in various ways. So, just kind of getting an idea of the lift that would be required. >> It's not extensive. Again, this a decision of the board. If the board wants it, we will make it work. >> I I think um I mean, it's just a
036I mean, if if you're fine with just clicking and having it ready, you know, any type of spreadsheet. Um, I think it's good for me, you know, not almost one year in, but I think also seeing it there and transparency of individuals that can pull it up and just read it and see it more clear, you know. >> Yeah. My my point is I have I have no problem with I mean everything is transparent. Everything is the the for oversight and accountability of the board. We can uh I' I've asked uh Patty for for detailed expenses on on things when I'm when I'm doing individual oversight and accountability. The the the only reason why this was here is it was for a specific purpose when we were making an evaluation of a direction, right? We've
037already chosen that direction. Legal services are not one of those things that uh are that that uh we we some we sometimes use or we don't use. We always have it, right? So, uh, unless we un I just don't see the purpose of having, uh, the effort of every single board meeting having these things out when there when we're no longer, uh, evaluating an an another outcome, right? >> I think it's just easy to look at when we're pulling reports. It's just right there almost like when you have things highlighted on a >> But what's next? Are we gonna break have the have all the lunch expenses broken? This is my point is that >> we move on from from something. >> I think you're minimizing it. What we're asking for is now that we've
038employed this model, we can do a retrospective to determine if this is the expected outcome financially. And if we we we're were seeing uh anything exorbitant compared to what we've paid previously, I don't think it would hurt to do that for a continued um school year. And then even if we did it quarterly, I would be happy with that. >> Okay. I I think that Okay. Personally, I I think that's a fair compromise in in utilizing the resources of the district. Um to have a quarterly update on these funds when we when we have uh the review, I think that's that's good oversight and uh and and respects the the time and efforts of our staff. So, uh if the board is uh >> are we talking about the family empowerment scholarship as well or
039just the attorney one? I think she asked for both. >> Well, okay. So the the the the family >> empowerment scholarship I mean personally I'm okay with that staying there because we we we are in a constant evaluation stage of of vouchers and and we we have not come to any sort of cadence or thing that we can that we can measure u uh accurately. uh I think in time we will see an eb and flow of of vouchers and we'll understand how our enrollments affected but I think that's something that we should continue to monitor. So I I would say personally that I would like to see that stay on on there for >> and just for clarification this report does not change until the third calc. So this is very easy because it's
040just the same report for six months. Right. Right. So just quick it does not change until the third cal which is January or February. seem it just seems like that would be if you're going to put it in there, put it in there at the times that it changes so you have that update. >> Well, and that was my question is do you want to see the same thing when it doesn't change or do you just want to see it in the third pal when it does change for the family pallet scholarship? >> I think when we have it when it comes out we see it and we next time it comes out you see it and so forth. I mean you don't >> right and I think that's important because that's also a trigger
041in itself because it's like okay we it's on here because there is a change >> and I I think with this one I think when we do that maybe what what would happen is say okay here's what it was last time here's what it is this time and that way you see your numbers >> and so how I presented it last year was you would have 225 26 one would say first cal and then the next time would say third cal >> that makes a lot of sense >> we have direction for both All right, great. So, um let's see here. All right, so any other question on um financial statements? >> Okay, great. Thank you, Mr. >> Thank you. Appreciate it. >> So, we'll move on to academic services 9.01 uh for mental health
042providers and we have with us Brandy Williams and Mr. John Fenelli. Welcome. >> Good afternoon. Chairman Bur, school board superintendent Moore. We come before you today with five additionalou providers. Um these are providers that um some have been with us and we are just updating their agreements. >> Can you tell me which ones? Uh just to refresh my memory on the new ones and the current ones please >> Easter Seals. Easter Seals is new. Um and renew uh is is it's a renewal but uh one of the practices that we previous had previously had in anou agreement sold out to a new provider. So same agency >> can we talk just a little bit about these particles as far as when we use them? How do you make determinations? Um when do I use Easter
043Seals compared to someone else? um things of that nature just for >> sure. Sure. Sure. >> Yes. Um so we have a process when uh a student's been identified for a mental health need and a parent has signed consent requesting a referral for services. Our team will now assess to see uh if there's a mental health condition that can be treated and then we will refer based on the resources that are available for the parent and the type of support the student would most align to. So sometimes that's mental health treatment with a therapist. Sometimes they're asking specifically for psychiatric provider. Sometimes they're looking for service specific services like ABA services which are behavioral based services. So it really just depends on what service is going to benefit the student's condition most and then which
044provider we have that takes that particular insurance for the family. >> Okay. >> And these are good for one year, right? They're good for one year and they auto renew unless either they terminate or we terminate. >> Well, again, we've said this before and I just will reiterate it one more time that the work that is done out of your shop is is I really appreciate the work you've done. I've seen it firsthand a lot in several uh different times throughout the last year and the services of these students that need it and how available that you are to jump on these issues right away is impressive to say the least and I just want to thank you all again publicly. >> Thank you and a big thank you to our teams who are doing
045that hard work um on the field. Any other questions or comments that have a good afternoon? >> Okay. So, now we'll move on to 9.02 uniform statewide assessment. Mr. Reynolds, good afternoon board. So, annually the state requires us to provide the unified assessment calendar. So they give us a template and we just fill in our district required assessments and then it gets sent to them after you approve it at the evening meetings. But I'm here to answer any questions about any of the assessments that are on the calendar. >> I'm just really impressed with the uh roll out of the PM1. uh the data has already come back for the leaison schools that I've been working with and so it was a welloiled machine and allows us to get that very beginning data from the
046students. I thought that went went um you know from this side went well. Uh I don't know what kind of pressure that put on the the individual schools. I guess a question on that. When a student uh begins with us after that PM progress monitoring one, is there an intake uh assessment or do they just catch up on the next progress monitoring? >> So the state window for PM1 um remains open until September 26. So we do tell schools as two students come in throughout the month of September to try and get them tested, but after that we have to wait for PM2. >> Okay, great. Yeah, because I know uh a lot of folks who come from up north where school starts later, sometimes we could end up missing those students, but that's great.
047Thank you. >> And I >> Yes, I'm sorry. >> Um I don't want to diminish any of the testing, any of the any of the uh the schools and things, but I I want to touch on kindergarten for just a minute, >> and I want to shout out every kindergarten teacher that there ever was in this living or not living. So my point to this is is that not only are they trying to ensure, you know, they're learning something totally new and then automatically we're putting to testing. And that's the piece that I really struggle with. But I think that we're not being very aware of how difficult that is for our staff, of how much pressure that puts on the kindergarten teacher for what they're having to do from day one from a a
048a student who is coming in who doesn't even know how to sit down basically, if you will. Um, but anyways, kudos to every kindergarten teacher that ever lived. And I remember m remember mine well. And uh so it was a different time, but I just really admire the work that they have to do just from day one and then starting the testing. >> Yeah. >> Anyways, >> yeah, when I went to kindergarten, it was a half day and we still took a nap. So, I don't know what we were doing all day, but >> definitely not half day and we do not take um naps. Um, but I also want to to to say to the point of our our um all of our teachers, I mean, amazing work that they do, but um in
049those kindergart that kindergarten year to look at the progress that they are able to make from um day one um on to day 180 um is is always so impressive. So, kudo kudos to our early learning teachers. Um for sure. >> Absolutely. And I I will say that we um have a debrief scheduled with elementary schools to discuss how PM1 went and some ideas for PM2 and uh trying to think of some more inventive models for that young of a student so that possibly we test them in smaller chunks of uh number of students so that teachers can have um better monitoring and better support for those students. >> And what what kind of feedback are we getting then? That would be that's a great question I think. Um what kind of feedback are we
050getting from the lower grades when it comes to early testing like this? As soon as we basically walk them in the door, we're starting the testing phase. I think um this year because it was a little earlier than we've done in the past, it was a little bit of a growing pain mo mostly of getting all of the information in the testing platforms and making sure everything's set up and ready to go. Um, but I think that teachers now that they have data on their students and their September is clear for instruction instead of having weeks of testing. Um, but they're going to see the benefits of that as we go through. >> And I know it started week three. So like week three was testing. Some students didn't even have headphones, but these teachers,
051they were from day one reminding, oh, get headphones if you don't have them. They have extras, you know, to help out those students. So I appreciate that. and Skyward, you know, we right we pay for that service, right, for that program. As a parent and you know, students, they appreciate that you can actually look at their scores immediately. Students like that and if it's not what they wanted, they're like, "All right, I can try harder." But the teachers are pushing them like, "Hey, you know, you can do this." And um the tutorials, you know, from parents, like look at those emails. It will show you pictures, you know, how to check your students scores right away, right when they walk in the door. Hey, I got a three, I got a two, you know, I
052got a one or whatever, a five. But, um, I appreciate that. I think we're lucky to have like direct data. But, yeah, it started week three. That was rough. Um, but the students were ready. The the teachers prepared them and made it as less stressful as they could do it. and and remembering that these um progress monitoring um they are for us to be able to respond to and so we don't want to wait. We want to make sure we get the results and now those we can begin to provide the quality of instruction directly to what the needs of the students are. And so it's a little bit of growing pain at first, you know, in week three, but when we're sitting at, you know, day 21, um, and we have the information and
053now we're able to to really, um, make sure that the students are getting what they need academically, you know, we we it feels better >> and the data showed last year. So that's why I was like, you know, just push through it and it's going to help. But >> yeah, >> I just think we all recognize that it's that's that's hard work. It is hard >> and it's not it's not easy and to and what they can turn around is is amazing. >> And it's not just kindergarters test in the first 30 days. >> Yes. That's that's even a whole another whole another conversation. >> All right. Great. Thank you, Mr. Reynolds. >> Thank you. >> Okay. So, we're going to go on uh to 9.03. This is a repeat gift from the community member
054for the uh Flaggler Youth Orchestra. >> Chair Furry board members, Superintendent Moore. Uh we've been working with this uh attorney for just over a year now. Um we got the information and it has been a slow process and all of a sudden Spin Smith, our attorney, goes, "Hey, we're here." I said, "Oh, okay." So, uh, where we're at now is a a generous gift of $25,5518, uh, to us, the Florida Youth, of course, they given to many organizations throughout our community. And just, you know, we've been in contact with Ameris, our banking company, to in this push to determine what's the best way to invest these dollars and then we'll make a determination on that. And the funds are used for just investing in our program, either equipment or other means to assist the FY.
055That is amazing. And they do a lot to ensure that any student who wants to play a string instrument may do so even if the family cannot afford to. >> That is correct. >> rent or lease an instrument. That's that's wonderful. >> Will we bring a full on the 23rd? You asked for an update on the financials. We bring on the 23rd of September as well. >> Thank you. >> Outstanding. >> That was the uh Gordon Lunay Florence estate. very generous. >> All right. So, uh now we'll move on to operational services. Uh we have the seminal trace uh cascades portionate share mitigation and we have mina with us today. >> Good afternoon chair pur board members more. We have right before you the um portion of share mitigation agreement for seminal trace also known
056as cascades development. Um it is a 386 unit um development. It's going to generate um it's anticipated to generate 33 for Brenell Elementary 19 students for Buddy Taylor and 31 for um Flagler Palm Coast. And as you know we are over capacity with our middle and high schools. So they are going to mitigate about um they are going to mitigate 50 student stations and that's about 1.86 million. Um the mitigation payments are in three trenches of 555,900. So um if you have any questions >> over a period of what time? Um the first payment would be within 60 days of um final tax and um probably within the next two three years. Okay. >> But they can prepay. >> I was going to ask that. So are they going to prepay? >> It depends on
057how fast they are um getting >> they're building and so forth. Okay. >> Yeah. So we they have to do what? 30 30 and then a 10 in the end. Right. And once they pass the milestones. >> Yes, sir. >> Yeah. And that the the trouble we had with um Hunter Ridge that that will happen here under these new agreements, but that was an old agreement. >> Yes. The agreement has um protections built into so that if they don't pay, then they don't get um capacity. They don't they don't get >> Yeah. Stop them through the process of where it goes. They won't be able to take it to the next phase if they don't make the mitigation payments. >> Yes, sir. Much better. And so you were saying this is a um is this
058houses, patio homes, apartment complexes? >> Single family homes. Okay. And so there um using the numbers of estimates of the number in order to determine the number of student stations that would be impacted. Um we use the student generation rates um that was um in 2022 and then we multiply them by the student cost factors student station cost factors that is um published by the DOE and that changes monthly month by month. >> How frequently do you update the estimate? You're saying you're pulling those uh reference numbers from 22 22. How frequently do those numbers >> they they haven't changed yet. Um the student generation rate has not changed until we um get another um study and that is going to be next year. >> Okay. >> Um as approved by the oversight committee. >>
059Okay. It's not it doesn't align with the census every 10 years. It's separate. Okay. >> Um what we do have is the best possible available data that we have right now. Sure. >> Just curious how frequently we update that and how how that gets done. So, thank you. >> For the ILA, it was annually, but um because it's been stable the student generation rate, so we have asked the upper side to change it to um >> Okay, >> that's good. >> Thank you. >> Yeah, but we don't want to be in the same pick predicament that we were as you mentioned, Chair Furry, with Hunter Ridge. So, this is a uh >> I like how you move forward with this to make sure that we uh we get what we're supposed to be getting. >>
060Bigger projects. >> Yeah. >> Thank you so much. >> All right. Thank you, Miss David. >> Thank you. >> Okay. So, that now moves us on to human resource consent and board approval of personnel items. We have Mr. Walker. Yes. Thank you. Okay. Do we have any questions or comments for school? >> Just a real quick one for me just from a personnel action standpoint, I guess, is kind of where we are as far as uh teacher vacancies. Um what's uh vacant, what's in the hopper, if you will, for uh for hires uh across the district. >> Sure. Thank you. So, I know when we first started out with the school year on the first day of school, we were at under 2% I believe with instructional vacancies. And that's based off of what we
061had posted online compared to what we had there, which as we talked about at our last meeting uh regarding our strategic plan goal, we are on trend with how we've been progressing year-over-year. So, we are currently at under 2% as of the first day of school. Now, of course, once school starts, sometimes folks get settled in, they realize, hey, maybe this isn't the settle or the role for me. So, we have seen a few folks decide to resign. Some family circumstances being the key part in moving on. Um, we can work on getting an updated list sent out as it relates to classroom vacancies broken down by a classroom vacancy and just a regular instructional vacancy. Um, if the board would like >> um, >> uh, with that 2% what is the studenttoteer ratio basis
062for that? um you know the state has lifted the um penalties for going over the student teacher ratio right so I'm just wondering what's our ideal that we try to reach >> we we meet class size um still even with the penalty >> I know it varies per age level >> yeah okay >> we do still meet class size >> now with this uh openings where there are long-term subs are they uh being strategically filled with long-term subs who have a uh teaching certificate or is there uh are there positions where the temporary sub we couldn't get that? It >> it varies based on the pool. We are very lucky with our school district to have folks that have retired from the school district. They've decided to keep their certifications active and they just join
063our ranks after they sit out about six months from the FRS. So we are very lucky in the sense that we do have a uh a segment of our sub pool that are still certified educators or have a degree in the field that they would be subbing in. And what we've worked with is with our school leaders making sure they are communicating that to our parents so that they the parent is aware of the plan while a teacher may be out for an extended period. >> And there's the online resources in many cases that provide the curriculum and the correct timing um for that substitute to deploy to the student. So, it's not like they're just making up their own curriculum. It allows them to stay on time as well as the um strategic planning
064with the PLC. Uh >> yes. as well as um the schools identify someone within the school is u the literacy coach or one of the um academic um leaders within the school that will assist that long-term sub in u making plans getting them connected with our teaching and learning department as well to ensure that they have the curriculum maps and um are prepared to deliver the instruction if we're not using an online model. >> Great. Now, the school's choice specialist, um I know that that was a position we took off the shelf, but we did put a different band on it. So, shouldn't there be a budget impact dollar amount um indicated on the report? >> It's something we can take back. I know that was a position we went into this budget cycle. That
065was a position that was budgeted for with the approval from the board when we chose to take that vacancy as a uh support position, as you will, making it into a professional. that was included in the budget for the 25 26 year. >> Okay. So that's all right. I'm always trying to get my head around to make sure >> and we have taken those the feedback that um from the last meeting around identifying when um is there an actual budget impact but that has not been reflected yet. We have not um >> finalized how that hang of it. So, and then these pair of professionals are due to the students that are coming through the doors that now require those services that were unknown previously. >> That is correct. >> Right. Thank you. Is there
066to look at that budgetary impact on that? And this may be for Miss Holidayiday as well, but do we anticipate potentially any more of those potential pair professionals? >> Whoever wants to tag team is good. >> We absolutely do. Um, in several of these, there are students that are coming in from other districts or other states where it's designated on their IEP and we are >> required to provide it. We do monitor our pair professionals through um a tracker. So if if there's a case where we're fading pair professional support from one and then we can reassign them to another student, we'll do that as well. >> But we may have new students on IEPs, especially those in kindergarten first after they go through like 4 to eight weeks of data. Correct. And may indicate
067they need such service. >> Yes, that is correct. Yeah, >> I figured. >> All right. Any other questions, comments? All right. Thank you all. >> Thank you very much. >> Okay. And that leads us on to uh 12.01 request board approval for the removal of small school district council consortium. We miss more to speak on that. >> Yes. So uh before you um is the uh resolution that is used um as we engage with the small school district council cons um consortium and um the cost uh for that participation which is 32 um50 and that is that has there's no change from last year that cost did not increase um as you know in November you will um identify by a board member that will serve um as the liaison for the small school district
068council um along with myself. But all board members are invited to participate in the meetings. Those meetings are typically held when we are at our annual um superintendent and schoolboard um uh conferences and or during the time uh that we're in Tallahassee for um legislative um days. And just on top of this is this is where this is going to come into play, especially when we get to legislative times, whoever's doing that, when we get to that with uh with the rural renaissance piece and making sure that we've got these advocates that are working hard on this because I'm sure Senator Simon will most likely pick this back up and so he's a part of the the large group of uh small rural counties up there that'll be driving that again. So, it'd be extremely
069important for us to stay active with this. The payoff will be uh good for our district if we can get that passed. >> And this is um Christopher Duelan, right? So, okay. >> And so, he um and I'm sure you all are aware. So, the public we get um emails like I'm looking at now like with updates and just, you know, things to be ready for and prepare. >> Put so much in. It takes like a week. >> Yeah. I before I even feed the mother, I'm getting another one. I >> get more information than him than the DO. >> Yeah, >> you definitely get a lot of information. And um he's also available um if a individual board member has a question about um information interpretation or um need a thought partner related to
070an issue of um that impacts a small or rural district. How long have we been a part of this small? >> I don't know a time that we have not been a part of the small school district 2011. >> Yes. >> You feel I mean >> absolutely. >> I mean I know going to those meetings. They're brief, but there's it's it's good information. We feel it's a good >> you better take advantage of it while you can. Yes. >> We probably will not be in in that in that small rural district >> in the future. And another thing related to that too is is there also the small county coalition as well. So if you have issues that are related that are kind of you'll see the impacts between that affect something like county government
071then they have those resources as well to be able to to help us. >> Absolutely. >> And I know he sends a lot of emails but if you fil filter certain things like I can always find the topics that I need. So I mean I I appreciate it. >> It's a good resource. Okay. So, that is our last uh item for business today and um that's going to lead us to public comment. Do we have anybody for public comment? >> Public comment. >> Okay. And we will close public comment. Are there any additional board member requests? >> Yeah, I have two. Um so, one I was wondering and again I don't know if this would be it's not something we would vote on. I don't believe but just like um a cadence on posting the
072numbers. We talked about it in brief uh previous workshops with the uh campus numbers like if we're still working on that if district staff was still trying to >> do you we're talking about the uh are you're you're asking about the number of stu um >> just campus students. So just this past capacity that are available >> emails of just parents wondering wanting to know. So, I didn't know if we had any updates on >> Mr. Finelli or Dr. O'Brien, do you want to talk about the the process that we go through of updating our numbers of um the student availability at each school um based on grade level or choice? Um, so it is updated every 12 weeks, but >> so it is updated every 12 weeks and it will be available on the
073school choice page of the district website and it will show based off of capacity and current student enrollment how many seats are available. >> Okay. So every 12 weeks on our school choice page parents can go to >> Yes. And on the bottom of the page it'll show each school and then based off of current capacity and full capacity of the school how many seats are available. >> Okay. And then otherwise a public request email is what they would go for. I'm just trying to because I know we talked about >> we are um we have received um some records requests related to that information. We can bring that if that is the will of the board. We can definitely bring it before you to let you know where we are um so that it
074is addressed um for the good of the the the public. We can do that if that is what um the board um desires for that to have to happen in a public meeting. >> Okay. >> So that those numbers are we are required to have them on our website and updated every 12 weeks. >> So I guess just knowing like to tell them where to go would be a lot easier. So then they know to go there because I had three requests yesterday. So I just want to make sure they're able to know. Okay. >> Does the chat bot tell you? >> One day. I'm not sure. I'll have to ask it. That might be one. If it's a common question, it should be in there as an answer for sure. >> So, they are
075currently posted, but they're from the beginning of the year, but within 12 weeks from then, we will update them with our new capacity numbers. >> Thank you. >> Yes. No problem at all. >> And then the second one, I had a really good meeting with Mr. Boser today and wanted to see he said he could look into it. So, the campus guardian angel drone project that has been initiated in Florida. So, there's three pilots. So, I wanted to just um have that as a request potentially for us to look into. Are we a good match for that and how are they checking and seeing? So, because there's three potential pilots available in state and that's all that I have. >> All right. Any other additional requests for future agenda items? Um, I would love to
076um not necessarily to basically a study on metal detectors for high school campuses and potentially if you know they could be used for certain um afterchool events which would essentially help offset some of the overtime costs as well for the police force. uh in light of some current events, right? That maybe it would be appropriate for us to evaluate that option. Uh what technology has improved? Uh how sensitive are they? Uh would it still allow an easy flow of students into the buildings? What is the cost analysis? Just some highlevel study information to review. Can I add something to that? Um, I know we have a bomb snipping dog, but um, also maybe looking into a dog that can snip out firearms. What that would look like? Okay, any others? Hearing none, we will move
077on. And uh, that leads us to closing comments and we'll start down with Mr. Ramirez. You have any closing comments? All right. Uh, all right. So, first I want to talk about we were talking about scores and how fast we can get those scores. So, I wanted to acknowledge my liaison school in Kansas again, Miss Brandy Alred. So, she actually had the highest ACE score all over for the physical education program enough that Cambridge actually asked her to teach for them online. Like they are recognizing how great Flaggler schools is doing. not that she will be leaving us, but just in addition as like an adjunct type position. So, uh I just think it's really great what our students are doing and the scores we're seeing. Uh Advent Health has their step into future event
078this week. So, it's for students. It's free. Anyone that's interested in healthcare, you know, Advent Health is a huge huge partner for us and I think um if any students are able to do that, I'd love to see them there. Uh Fitzgerald um performance art. So they have that tail wagging event coming up and it's free for kids. So just trying to promote that because a lot of people they trying to find places to bring their kids. This will be a great time for them to celebrate all the testing they just did and um just looking closely with um partnerships. So we do such a good job and I'm so proud. I'd love to see how uh we can you know work more with assisted living facilities for volunteers to help with our cafeteria staff.
079volunteering on our buses potentially. So like these are just things just throwing out there. We're hearing a lot about and car riders. So anyone looking to help volunteer more, we love it. And then funding for the volunteer badges. So something I've been looking into. A lot of people are asking about, but um you know, it's been a really crazy five weeks in Flaggler schools, but I feel really confident with the team and the collaboration and the leadership. So, and again, parents, just continue reaching out to the district staff. Everyone's here to assist, and I hope everyone has a great week. Thank you. >> Wonderful. Uh, yeah. So, I was uh able to attend the Buddy Taylor SAC meeting as well as the title one meeting. And uh I was very pleased to see that from
080the progress monitoring one actually our students in some areas uh for that school uh are a little bit ahead of where the the groups had been in the previous two years. So some of the stuff uh it sounds like when we provide instruction uh maybe even pushing beyond that particular grade level which I'm really happy to see because that seems to be counter to the trend that just came out from the nation's report card that most of the seniors um in our country right now are still feeling those postcoid effects where they were not in regular public school classrooms um being taught at home as best they could uh through online. Uh and so I'm happy to see that many of the programs and the strategies we're using in Flagger County are actually bucking that
081trend. Uh we've also have some high uh goals set for us this year and uh it was good to see a lot of parents come out from Buddy Taylor. We've had a good group. I would encourage more parents to attend such meetings. uh there that is the uh probably the in the top three indicators on how well a student is going to achieve in school is how involved their parents are. So continue it's uh sometimes difficult to ek out that time but every little bit helps and we certainly appreciate we had a lot of people asking about how they could volunteer. Uh and those middle grades uh ages are so important. uh that's where a lot of our students struggle uh you know uh lose their footing and so it's more important than ever during
082those years to be a part of your child's life. Um also uh one of the organizations that I uh uh belong to the St. Augustine Orchestra. They uh put on a competition every year where students can uh audition and they provide a scholarship as well as the opportunity to play with the orchestra. That is currently underway and open to applicants. And um uh you can check out their Facebook page, St. Augustine Orchestra. It's open to Flaggler students as well. All right. Thank uh thank you very much. Just a couple of things. Uh I want to thank uh Representative Graco again for uh coming to see Flacker schools uh on August the 29th. We had a great visit uh with him uh at Flacker Palm Coast Matanis and Olds Elementary School. Um, and just making sure
083I just encourage that we continue those strong relationships with our state partners, our federal partners and other elected officials. And that can make a difference in Flagger Schools in some way, shape or form. and just having him to start that process. And I know that Senator Leak will have his turn at at some point in the near future, but continuing that collaboration to showcase the work that the folks in this room are doing, our our volunteers and the work that they do uh across Flagger Schools and really highlighting that again. So, they did a magnificent job of showcasing uh the great things that we're doing uh in in our our district. Um, couple of things I think we all know about that looking forward to in the next couple of days. Uh, September the 11th
084is the uh, 911 memorial uh, tribute climb at Hammock Beach. So, just want to remind folks about that if you're able to attend. Uh, and then of course September the 19th, our legislative delegate meeting here in this building from 3:00 to 5:00 where we'll be able to put our priorities forward um, that we have moving forward. And uh as you all know, my last thing uh I rendered my resignation to this board uh effective the 30th of this month and I won't go through all of that again. um that I said what I I had to say at our last open meeting and I really appreciate the work uh that you all do uh this collective body of trying to really do the best for our students and I couldn't have been more proud of
085my time to sit on this board with this with this group um as we accomplished a lot of things a lot of policies things that are in our lane that we're supposed to be doing. We've tackled a lot of things in the last year that I'm proud to be a part of. It's one of the the highlights of my uh my public service career. And uh again, thank you all very much for the work that you do. Again, everyone around this room and every classroom teacher, every staff member, every bus driver, uh everyone that makes this district uh the the nice pie that it is that I use. So, thank you all very much. I'll just say thank you to our Flagler sheriffs um for everything that they always do to keep our kids safe,
086especially last week. Just really appreciative of them and also to the students that are listening and see something that they say something, keep it up, you know, just a good safe community. Keep it that way and really keep working hard to make sure kids are safe. That's it. Everybody have a great week. >> Yes. Thank you for those comments. So, um, in, uh, in my closing statements here, I'd like to, uh, just take a moment to, uh, memorialize, uh, a long-term educator, Eddie Tutt, who had served in the district for over 30 years. Um, and he had passed away this last weekend. And, um, Eddie, he uh, I I I personally have gotten to know him over the last year. Um he you know he retired and but even though he retired he was looking
087for other ways to serve and he was coming to me he'd go Will I want to what can I do to help out and he'd call he said uncle Will I don't know why I called him Uncle Will but he called me uncle Will. >> Those that those that know him probably know why he would do that. Uh but I did receive calls from uh uh other former teachers that uh spoke very highly of him and even a student reached out to me and made a point to tell me what an impact that this man had in his life and that uh he had been part of his education um throughout his his time at Flagger Schools. Whether it was in the woodworking department, the math or the history, these are areas where his passion
088was. And uh this is just one of I'm sure many students that lives were changed because of the uh his investment in in his community and in in into the future of these children. So uh just keep his family in your uh thoughts and prayers. Um and just remember all the great things that he he did for Flagger Schools and Flagger County community. So I'll close with that and leave it to you. Happy 21st day of school. And our 5:15 um meeting will be held in this room, not downstairs in the in the chamber. So, anybody who's going to participate in that 5:15 meeting, it will be here and not in the chamber. >> Okay. This meeting is adjourned. Heat. Heat. Oops. There's something.