001Good afternoon. I now call to order the uh July 22nd, 2025 2PM school board special meeting for presentation of the tenative militaryrate. If you please rise for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Please be seated. >> Okay, so we will start off with roll call at the end of the table. >> Lauren RmIrez, present. Jamie Murray, present. >> Derek Morris, present. >> Christine, present. will furry present. >> Lashakamore. >> Okay. So, that moves us on to public comment. Do we have anybody signed up for public comment today? >> No, we do not. >> We do not. Okay. So, we will close uh public
002comment and move on with the meeting today. And that brings us to summary of tenative budget uh presentation. Miss Warmarmac, welcome. >> Thank you. Um good afternoon chairman furry board members and superintendent more on agenda item 2 sorry 3.0. 01. This is the presentation for the 2526 fiscal year. We will go through um each slide. It has um the budget for each fund and we will obviously spend more time on the general fund which as you know is our main operating fund. Please feel free to stop me at any time with any questions. As you can see at the top um one of the last lines of the first section, we are expecting to end in June 30th, 2025 with an ending fund balance of $9 million based on our reductions in the FFP third
003count and based on the amount of staff that were needed to be hired mainly on the ESC side um for instructional and prepare pros. This is right where we pretty much thought we were going to end up. So, we are on target for that. And >> and where's that within the board policy? >> I'm getting Okay, >> got a few points here. Okay. >> So, um that being said, let me just go ahead and address it now. Um the nine the $9 million um as compared to um total revenues, which is our uh financial condition ratio is 6.9%. So we are right in between the board policy of 5.8%. Thank you. So in preparing for the 2526 fiscal year budget, we knew things were going to be tight based on our FTE forecast. Um that
004had us projected going down 140 students on top of what we did lose in 2425. So as a result in preparing we have been having routine staff meetings starting in early spring with all schools and all um all departments in staffing true to our FTE forecast. That was the only way that we were going to really be able to make the budget. So any overages for staffing at schools had to come through attrition. The schools worked very hard with district staff to make sure that that did happen. So we feel pretty good about those numbers. If the students come in, um obviously we'll have to add staff, but it's very key for us to wait until after the first 10 days because while we do have registrations for new students, we typically um lose a
005few hundred kids the first 10 days of school for those who do not show up >> because we assume they're coming unless they if they were enrolled last year >> because the parents have not enrolled them yet. I mean have not unenrolled them yet. they call DNES that they did not enroll. >> The other thing that we did um we started to hold vacancies in the 2425 at the end of the fiscal year um starting the second half of the fiscal year if there were vacancies that we um discussed that we could hold on them then we did do that to try to help also get ready for next for 2526 budget. Um in addition in meeting with all departments we did reduce um their budgets by 4% um or up to 4% tried to
006get to 4% for most and that is to ensure that the the budget impact is felt districtwide not just you know on the backs of the schools. So we were able to get that done and as you can see if we can go back to the first page please. As you can see at the bottom, our ending fund balance for June 30th, 2026. That is um projected to be 7.5 million, which is a reduction of 1.4 million. Now, if you remember um in the board agreeing to increase uh health premiums by 10%. That's still short of what the board agreed to go into fund balance. that was made possible by the cuts that we started to do early on in 2425 that carried forward to 2526. All of the school um and department budgets, the
007detail budget will be online on our transparency page um for you and the public to go over. If there are any more detailed questions about this budget um we will be happy to answer them. We do have the tenative um trim meeting next Tuesday. Um, so if there's any other questions we can answer or we can take questions now. Is there anything you wanted to add? >> Just real quick on going back to the milit I mean the fund balance. It was 6.9 is what we think it's going to what was it last year? >> I want to say it was close to 8% it was high sevens. >> Okay. Um, so you're saying that at the end of this last school year going into this one, we have a fund balance or sorry, after
008this projected budget this year, right? $9 million. What was it previous year? So, how did we fare in that? >> It was close to 13 million. So, it did go down about 4 million, which again is primarily made up of the FFP um revenue cuts and the additional staff we had to add. Now I will also state this is a moving target. This is conservative. It will not be below that. Um but we're still closing the budget right now. We are still closing the fiscal year. That does not close in full until September. Okay. >> So the fund balance we feel is conservative. >> Okay. Um with the 4% reductions in the departments, is that uh 4% reduction in uh supplies and resources or is that also inclusive of um personnel utilization? >> Both. Um
009for um for a lot of departments, especially the bigger ones like plant services and transportation, that 4% was met by holding on vacancies and making adjustments to their staff and their their staff duties. Okay. Um and um there's been a lot of change regarding um the release or the holding of title one, title three funds and all of that. If you could just catch me up to date because it seems like uh every week it's a different story. If I look at different resources, it's different. What for example in this budget you're is this accounting for title one those title three funds or is there anything out there that we're unsure of uh outside of our local >> So this budget right here that you're looking at is just the general fund the federal grants
010will be on the next slide and we will talk about that. >> Yes. Thank you. >> Sorry about that for mixing the two. >> Any other questions on the general fund? Um the general fund uh when we have investments is that uh illustrated on the general fund for example when we invest the impact fees or um uh when new developments come in we collect those those monies is uh when we hold those in interestbearing funds or bonds or whatever we do with it is that illustrated on this piece >> it's not in the general fund because the impact B is a separate fund under capital and you'll see that when we in Okay, thank you. Sorry about that. Trying to keep it straight. >> No worries. >> Okay, moving on to page two. This is
011our special revenue funds. These are our federal uh grant funds. In the first column is uh school food service. As you can see, their projected revenues for 2526 are exactly in line with their projected expenses. They will end with a zero fund balance which is where they started the year for uh 2526. Our federal grants, this is um to your point um Miss Ruddy, this is where our federal grants are. Over 50% of this $10 million fund balance is title one and the EA grants. The rest are made up of smaller grants um throughout the um that that we get throughout the year. Most are recurrent grants. as far as where we are with the non title one and IDEIDA grants. Can you talk about that? >> Yep. And we'll ask um if it's okay
012with um the board, we'll ask u Miss York to come up and and be a part of this conversation. We did ask some of our members um to be online if they are away or here um if you have additional um questions. Um so if Miss York if you want to start off with just the current um grants that are holding >> Good afternoon board. I apologize I'm a little horse. So currently we are um experience a withholding period on title two, title three and title four. And then there are some other things that um Renee may want to share about um adult ed. >> And she is online. We'll get to her after. Yeah. Um right now our allocation for title 2 is 492,000. Uh title 3 is 69,000 just under 70,000 and title
0134 is 241,000. So what the state has done is they've given us uh traditionally the process would be wherever we end June 30th with dollars not spent the previous year they would become rolled forward in our new grant application and so they would be added to our new allocation for the upcoming year. This year because the new allocation has been withheld Florida Department of Education has given us a one-year nocost extension on all of these grants. So, anything that was left in roll forward, we have immediate access to and we have to I'll be working with finance and uh Mr. Reeves to look at breaking those budgets back apart because we'll actually be running dual budgets. We'll be running the no cost exp extension for 2025 and when I'll say when, I'll be positive when
014the additional funds are released, we'll run a separate budget for fiscal year 2026. that'll give us immediate access to whatever we're rolling forward and then give us a planning process for um how we had planned on utilizing those funds when and if they are released. >> So we have currently um in roll forward between and this is an estimate because there's some funds that haven't been taken out probably around 250,000 between those three grants. um that will be rolling forward. So, we'll be looking at what staffing might be in place that we need to maintain salaries for or what critical resources to support students in the schools would be purchased out of those grants. And those would be our top priorities. and then looking at shifting our application funds around when those dollars are released
015so that we can go back and cover um maybe things that we spent out of 2025 year funds that were allocated to come out of 2026 year funds. So, it's going to be kind of a juggling. We're hopeful um and we're waiting. We saw that they released 21st century. They completed the program review on Friday and they released that. So, we're hoping that um 21st century is an offshoot of title four. So, we're hoping that will be a priority because it has a lot of similar um uses. Uh title two is teacher teacher and principal training. And then title three works for our English language learners. So, we're just waiting for those programmatic reviews to happen to see what funds, if any, are going to be released for 2026. So, this $250,000 balance that you're
016going to work off of, what kind of runway does that provide? Essentially, how long in a normal year, how quickly would those funds run out? >> Um, it depends. It depends on what the the annual usage is. We have a couple of uh standing resources like Elevation. That would be the platform that we use for um strategies and um program compliance for our ESOL program. That's about $30,000 and we would want to pay that up front and then we have a couple of salaries. We have an attendance specialist and we have an ESOL specialist that are both coming out of title 4. So those would be the direct impact priorities and then we would be able to go back with our team and look at then prioritizing the remaining costs looking at what are beginning
017of the year expenditures. How much was uh allocated let's say for uh training next summer? those those funds would, you know, be a last priority in that we want to make sure we have the school year and resources covered. So, it will be a a process of just going through and right now we're just waiting to get a definitive answer on if and when those additional funds will be released, but we certainly will be making salaries and, you know, immediate resources to schools top priority. And that's really our top priority for it is we don't want to um negatively impact our staff at this point. Um if the dollars are not released and if we are not given a different direction about our ability to um cover some of those items in general, then we
018will have to come before you and and address um what we will do with our staffing, how this impacts our our staffing. Um because right now the direction and unless something happened differently in the last week, we received direction from the state that um it is their understanding that it is supplanting if we were to take and move these items to the general fund. In the in the meantime, um the collective group of um individuals who work in grants and leadership um across the state did provide to the state a letter that was produced. I think it was in 2013 that um said the contrary and so we just need for them to be able to provide us clear direction around what do we do when we get to the end of these roll forward
019dollars. Um what we do know though is that the general fund cannot absorb all of what is done in federal dollars and that's not just a Flaggler thing that is across the state that we cannot absorb all of those positions. um into the general fund. And so we will use these dollars and um as we get close to identifying these dollars have not are going to run out and we haven't gotten direction, then we'll come back before you with an additional plan. Um we do know that um there has been a lot of lobbying and advocating at the federal government level um from our state to be able to provide the dollars to us because we believe that um here in the state of Florida we're using the dollars as they are designed um to
020be used. >> Um right because t all of these particular programs have very stringent requirements when you spend those funds. So just for the benefit of uh you know our community and the public, title 2, three and four, those are kind of abstract um terms. What are the top ways that students uh would be impacted this school year if these funds are not returned? >> So a majority a majority of our title two funds actually support our teaching learning department which support um principal and teacher professional development. They work with um the office of school improvement. They do our walkthroughs looking at fidelity of classroom instruction and all of those supports. So those are critical supports that happen on a regular basis during the school year. Title three, those dollars are set aside to support
021our English language learners and they actually provide supplemental curricular pieces. Nothing that is uh statemandated but additional above and beyond. We provide Elevation, which is a strategy platform that supports teachers in being able to implement language-based interventions that support English language learners in attaining grade level curriculum. Um, excuse me. And then title four, we pay for an attendance specialist. We do um some of the big things. We do the grade mind summer camp. We pay for um uh an ELLL specialist to do a lot of u professional development with the teachers in the schools. We have a lot of um things for safe and healthy built into I know uh Imagine Schools uses theirs to help support their school psychologist and providing those supports for students and teachers. And um you know we are fortunate
022in that we have been very particular about making sure that we are doing a lot of supplemental above and beyond where um we've seen a lot of our neighboring districts have used these funds to really sustain district level programs and staff. We we have not and really everything is a supplement above and beyond. So we don't have hundreds and hundreds of positions built into these dollars. So that is a benefit to us. Unfortunately, some of the most um innovative things that we do come with the flexibility in using these dollars like our great mind summer program. I know we all saw the presentation that um Rashonda did for end of the year. And those opportunities for our students are invaluable. the things they get to experience and the opportunities that they have really lend themselves
023well to really growing academics over the summer and getting kids engaged in, you know, excitement about learning. And so those are the things that we would really be saddened if we couldn't continue to support. So we're always looking at how we can enhance and go above and beyond. And that's that would be one of the major issues that we would have is a lot of those, you know, really above and beyond and innovative things that we do would be lost with the loss of these dollars. >> With that with that being said, you're absolutely right with the above and beyond portions. I think that's what makes us stand out in a lot of different ways for sure. Um, so just so I'm clear, if we had to stop these dollars from, you know, we couldn't
024use them. How many total are we talking about? Just I I'm going to say just but two positions is that >> we have we actually have four in title two but those are portions of people's salaries because of the way we Okay flexible >> that was my next question. So there are four that are proportionately uh distributed among teaching and learning and then we have two that are full-time. One is our attendance specialist down in um student services and then an ESOL specialist in my department and then point four would be the great minds instructional staff that run the program between June and July every summer. >> So six >> 6.4 yes total. >> Okay. What was the amount for the title two? You said that we >> 492,000. >> Okay. >> And have have
025at the district level, have they asked for any reporting at the district level up for review to releases or is this all from the the state level? >> It it is all from the state level. Now, there are other districts. We are not one of the districts that are under review. We have a list of 10 or 12 districts, large and medium districts, Broward, Bvard, Duvall, >> you know, uh, Manatee, some of the bigger districts. They are under review at the federal level right now. I think looking at how those resources are being used in compliance with current administration and the expectations of how those dollars are are being utilized. We know that, you know, 21st century is cleared. And I will say in the state of Florida, our Florida Department of Education runs a
026very tight ship as far as making sure that we are in compliance with um all of the federally mandated pieces well into the application process down to each individual activity. So, um I think it will just be anything that might be a change in direction at the federal level and how these dollars might be utilized could impact. But I think as far as being in compliance with current policy and current expectations, I think the state of Florida does a great job because they they run us ragged in a good way to make sure that we have everything accounted for and that everything is income. >> So, and they're they're they want to release these as a whole across. So if they're looking at these larger districts for example, we're kind of held in limbo until
027they complete that. >> That is my understanding of this and that is a process that is happening nationally as well as within the state of Florida. So whether they're looking at them state by state, whether they're looking at them, you know, grant by grant, I'm not really sure. There hasn't been a lot of transparency as far as what that review process looks like. But we definitely are getting, you know, weekly communication from partners in um DC as well as at the state level, neighboring, you know, districts that everybody is, you know, networking to make sure that whatever information comes out, we're sharing it and trying to stay a breast on anything that might be changing or that might impact the dollars as they're released or >> and and to the credit of um at the
028federal level is the review was ended on Friday. we receive notification that the dollars will be released on Monday. >> And so we're we're hopeful that that will be the same um turnaround um for it, but it it's definitely critical. I think the the way we have prioritized the dollars puts us in a different position than some of our our our counterparts. Um but it's still something of great impact to us. And so we do advocate that those dollars are released so that we can continue to provide great services to to our students. >> Yeah. I think going back to what you were saying though, just a statement more than just a question is that it's above beyond things. And of course that's what we want to do to be great as I mentioned a
029while ago, but it's not kind of what you mentioned earlier that we're not supporting day-to-day I'll say day-to-day, >> you know, general fund type work, >> right? And in the contract of the individuals that are a part of this, I mean it does state that um while grant dollars are um available, I don't remember a time that you know we were we did have to release individuals based on you do I >> we went through this when we had the ARA dollars that came out under uh President Obama when we were dealing with that and that was the last time we dealt with sequestration and the memo for title one about supplanting So, you know, it is cyclical and >> I'm hopeful, but it it the hardest part I believe for all of us was
030the timing. It wasn't necessarily that um we were surprised that it happened. We were surprised when it happened. I think we were looking at the possibility of significant changes happening with the next federal fiscal budget, which starts October 1st. But because it was announced the day before they were to release >> our new fiscal year budget, it kind of left districts across the nation hanging that we had done all this planning. We hadn't had any forewarning of any concerns. So we we waited until the last possible minute to >> move forward and then we got the surprise at the >> 11th hour or whatever that statement is. So, you know, we're just trying not to be, you know, the sky is falling, taking it in stride, looking at what resources we have, you know, and
031and planning. I know Jeff and I talk daily and and Patty and I pretty much talk daily about, you know, where we're moving forward, what do we have, you know, how far will these dollars sustain us and and what we need to prioritize. So, I think we have a plan. It's just how long we don't have an idea of how long we might need to sustain this. So, it kind of again leaves us in limbo. limbo because you can only plan as far as you know you need to plan. So, we're trying to be as frugal as we can and make sure all the necessities are hit. >> Well, hopefully um I mean and I know 6.4 positions, even one position, right? So, no matter what, all these roles and I think what people may
032or may not realize, obviously you do, but these positions impact all of our students. So, even if it was one or two or 20, but 6.4, four. So hopefully like you said be hopeful because in the end it's going to affect you know some type of resources for the students and then also those 6.4 positions but um I have seen all the work that you guys have been doing and you know from the past but hopefully things work out. So thanks for just trying to to hold firm and you know have a plan A B C D and hopefully the time will be short and not long that we have to do this. I think that's I think that's what I mean to cut you off. I'm sorry. Um I think that's one of the
033things is what what is what is what is A plan? What is B plan? What is C when we get to here? So we really need to be thinking about that. And so if y'all are doing that, you're well ahead of the game of what we're going to do. But I mean $250,000 is better than no dollars. But >> um you know, basically it covers at least one of those titles, title four >> if if you did it that way, >> right? But so it's not the worst case scenario that I was hoping of. Um but I think having different plans of saying we need to shift gears is something we need to be thinking about and I don't know what that necessarily looks like but >> and right now that staff so for our
034PL we're cutting back on PL right now. We of course there are some critical pieces that we had to do as we bring on new teachers to the organization but we're holding back on um our professional learning. We are um and we're focused on keeping our staff employed that are there. Um that is plan plan A and really plan B at at the moment is to keep staff employed. >> And that's >> I'm just saying that that's the that's the risk that we all take when we take grant dollars. We know that when we get them. So they're great, >> but you know, it can change and your whole your whole budgetary process can be you know, thrown upside down with it. So, I think that's the understanding of the communication piece that I know
035that we have to communicate with staff and I know that you'll be doing that, but that's the that's the risk that we take of taking any kind of grants at all. Sorry. >> No, I I think the difference here is that these are longstanding supplemental grants. It's uh the term grant is almost a misnomer of it, right? They're really entitlements that correct for the most part you like social security you assume it will be there annually that the dollar amount may change but the funding stream has been steady for you know 40 years right so >> and the impact uh that I see immediately like we had some tremendous wins this year with our assessments uh scores and a lot of that was due to some strong professional development in the face of people coming
036into the education um uh craft not having taken one single class. So we rely very heavily on ensuring that your children are taught well with great uh sciencebacked strategies um and also can manage students and without that professional development it's like just giving somebody the keys to a classroom off the street right and so uh I think that's a direct impact uh just a personal statement when I was in the classroom I had we have a heavily um Russian uh population, Ukrainian population. I had a young lady who was 14, did not speak one word of English and was in my basically eighth grade physics classroom and I didn't know what to do. I had to leverage on uh the resources uh of the talented folks in the ESOL department. So when we talk about
037ELLL English language learners, those are the real stories that are happening. And it would be a a disgrace to let's say just have that child sit in the corner um saying, "Well, good luck. I guess what are we going to do here?" Um and so those are the real stories, the real impact, which I think I'm nervous of uh having a negative influence on the progress we've made here. at least we have the $250,000, but that if if the worst case scenario was that these monies didn't come in next year, we're not going to have that $250,000. We won't and we will definitely lose all of those roles and all of the services of which I spoke, which is just a >> skim off the service of what these >> uh title 2, three, and
038four. >> I think so many of these positions operate behind the scenes and they're not in the spotlight. So the level of support they provide for teachers in schools is immeasurable because they're out in the schools all the time, right? >> They're working with students, they're working with teachers, they're helping support teachers and strategies for specific students. So there's a lot that goes on, especially with our teaching and learning team behind the scenes with the ESOL department, what goes on behind the scenes. And so even though you don't necessarily see it, there is a huge impact that happens. And so we have to, you know, we just have to get creative and, you know, we'll wait and see how we >> being creative. >> Yeah. >> With the plan. So I think I mean hopefully
039we have what we need, but we definitely need like plan A, plan B, like how can we utilize our outside resources because just all like the literacy nights, like stuff like that that nothing's free and it's nothing fancy. It works. It works and we can't stop doing that because it's going to hurt >> our students and our scores. But the students, they need to know. Um, so I think being creative and I I know you guys and everyone can work together for that. >> Scary. >> Okay. >> Thank you so much for your >> Do you have any questions around the impact to um FGO Technical College? >> Yes. >> Um so uh would you like for Renee to just give a brief overview? Um Renee, if you could do that, please. Hi, good afternoon
040board chair, board attendant Moore. I can't see your faces, but I know your voices well enough to know who's talking, so that's a good thing. Um, just a update, we're awarded a no cost extension for our um previous year adult general education and grants, which serves our ESOL population. uh we did a good job of expending those funds last year, but that only carried us a week into this fiscal year of July. And so recently, this past week, we were able to receive some roll forward dollars, which is in the amount of $35,000. And so, uh we are we will turn that straight into salaries, which um how it impacts us is we have six 6.25% of a marketing and recruitment specialist and 1.25% of a testing specialist, one full-time teacher. I apologize. >> She's
041at a a conference with many of our staff members. >> I apologize. I'm at a conference and I found a quiet space and session just left. So, um, that that was 1.25% of a testing specialist. We do have one full-time teacher that teaches adult general education for us, GED classes. It's six part-time adult general educ teachers and three part-time ESOL teachers that are all on those grants um that, you know, we are making plans for moving forward if the funds don't get released. what we were allocated if it does get released and when it gets released is $123,869 in the adult general education portion and $29,54 in ource portion which is our ESOL. We have any questions or anything that you couldn't hear due to background noise that I need to repeat? >> Thank you,
042Miss uh Kirkland for that. Um the we were talking about having plan A, plan B, plan C, right? Um with these particular rules and uh utilization of these funds, do do you have any alternatives to be able to provide those services or complete that work? I if we're faced with um uh nonfund not not receiving these funds. >> So uh my adult education supervisor is here at the conference with me and it's been a big topic here. So, we've been talking through some of those things, including the issue of whether or not it would be supplanting to move some of those uh those positions to the general fund and then move them back. So, we did receive that memo, but we're working through um whether or not that would be reality. In case that does
043become a reality, we do have some additional grants that uh we can use for a very short time for our for our teachers. So, we have some funds that come in from the jail. Um, and we also have a health literacy grant and also grant from Dollar General that we can look at uh talking to them about moving more of those funds into positions and uh dealing with some of the curriculum resources and things that we already have. That's uh we want to keep positions where we can do that. >> You're also uh applying for some additional grants as well. I just want to kind of have have you touch on that just a little bit also that just for it may not be immediate but they are some things that you're working on. Am
044I correct in that? >> We we are applying for additional grants in our career and technical education departments and um unfortunately those wouldn't affect our adult general education programs for GED and for ESOL is completely separate. Okay. Yeah. >> How about um is there any kind of uh potential with relationships uh with the chamber of commerce or uh the uh group between Breard and Career Source, >> right? Career Source, Breard, Valuchia, and Flaggler counties. um how are are they providing any messaging or um plans to help support these initiatives as you know obviously our county isn't the only one affected there um any support or coming from those collaborations we provided communication to them and um we have they are open to helping our students pay for GED tests and subtests themselves Um, we need
045to have continued conversations about whether or not they would be willing to support teachers. They are dealing with the same pot of funds through WEOA as we are when you're talking about supporting these programs. And so, it's also the same pot of money that was paying for Road to Success when they chose to use the dollars that way in Flagler. And so they have reallocated those dollars to a different program. So they are looking they are willing to help where they can and they are looking to see where they may be able to have some unrestricted funds to help uh Flagger County and the other counties and their GED and specifically GED programs they're interested in. Esau is a different story. >> Thank you. we would be looking to some of our migrant associations and
046things like that to see if we can get some assistance in our ESOL program um which have has happened in the past. >> Okay, >> thank you. >> Okay, moving on to >> moving on to the next slide. Um this is our debt service funds. We have three separate funds here. The first one is our um revenue bond fund. This is for our 1998 capital improvement bonds. We have approximately 670,000 left to pay on this and that does um mature in 2829. The second column is our cops. We have two cop series in here. The first one is our 2014 and that last payment is being made in 2526. And if you recall, we did refund the remainder years of that 2014 uh and 2024 to uh get a cost savings of $700,000 going forward.
047And the remaining amount on the cops 2024 is $18 million and that's due to mature in 3031. The last column is our bus lease purchase that we did in 2023. This was a 5-year lease and uh there is 1.8 8 million remaining and that will mature in 2829. Any questions on these debt service funds? Moving on to the capital projects fund. I'm sorry. Can we go back to the debt service? Can you explain to me um a little bit more around the cops? That that that's the why is that considered a debt service for us? because we had to take out cops back in 2005 to build rimfire emitanzas as well as when the GSB building was being constructed. Those are the three main things that the original 2005 cops have paid for. That got
048refunded in 2014 to recognize the cost savings and then refunded again in 2024. >> Okay. Thank you for that. >> You're welcome. >> And what did you say? What was the the final payment of those >> uh for for the cops? Uh-huh. >> Um the 20 the 2014 cops the final payment is this year 2526 and the final payment for the 2024 is in 203031. Moving on to the capital projects fund. The first column is the uh PICO fund. As you are aware uh we do not get PICO funds as a district. These are passed through entirely to the charter school. The second column is our CO and DS. Every year we get a pot of money. It increases a little bit each year um by about $20,000 from the state and these funds are
049um allowed to be used for renovation projects at our uh schools and buildings. The third column is our 1.5 mil which is um which is funded by our property taxes. Um as you can see our total revenue um is 29.6 million. That does include about $1 million of interest u that that is earned. Back to your question, Mrs. Ready, all of our investments are kept in a what's called a pulled cash account. So, um every month when we get the bank statement, we do a calculation that separates out the interest earnings by each fund. So, every fund based on their balance, their outstanding balance gets their own portion. Um and the projects uh that are funded out of here are primarily on the five-year capital plan. They include um the major projects that Mr. Bush
050has presented or will present in the next meeting. And it includes the purchase of our um school buses, our vehicles, FFN throughout the school district, and it it also pays for some of the debt payments out of the debt service fund. The last column is other capital projects. This includes two funds, the half penny sales tax fund and the impact fees. For the revenue, it's pretty much split down. The middle, I think 11 million is um sales tax and the remainder is impact fees. for the cost going out in the bottom section, the first uh line, 15.7 million. The vast majority of that uh actually all of that is um the sales tax fund, the impact fees. Now that the the high school expansion is done, the only payments coming out of there is for
051the debt service um that we can use from the Rimfire and Matanzas buildings that went up in 2005. >> The uh 11.4 4 million that's being transferred out. >> It's all for debt service. >> Just all for debt service. >> Well, sorry. It's all for debt service. And then there is a portion 6.75 million in the 1.5 mil that goes to general fund for um allowable items by statute which includes the maintenance cost, portables and insurance and uh salaries and benefits of bus drivers. >> Has that been consistent? It has been very consistent. The only thing that changed is about two years ago the state added that we can use those funds for bus drivers. >> Everything else has been consistent for years. >> Okay. >> The next fund on the next page is a
052self- insurance fund. As you know, this um is the fund that uh governs our health insurance. So the local sources is all premiums based on board and employee premiums. The estimate there is $15 million. Our expenses include claims um our consultant with Brown and Brown, various fees for all the different insuranceances that we pay. Uh we are looking to uh end the year at 5.3 million and as you know this could uh increase even more depending on um the opening of our clinic as that is being utilized by staff the claims which is our large our largest cost should go down >> wellness center >> you got me there um quick question on that and you may not have context on this yet, right? Um, some of the adjustments to the benefits were to encourage
053more of the family participation, which would hopefully drive down our overall claim uh ratio. Um, I was just curious to see if u we had if that actually played out in the enrollments thus far this year. >> Yeah, that would have to come from human resources. Yeah, we we have that on the calendar for August to bring you an update on the wellness center and our um insurance spread. >> Okay, super. >> Thank you. >> And um I know that uh Mr. Oule and Mr. Walker had they have that information prepared. We'll have them send it to you. Um but that is on our August informationational to give you that information. >> Okay, great. We won't spoil the >> release then at this point. Our final fund is uh what's referred to as a permanent
054fund. It is a scholarship fund um that has that was derived from an endowment that was um contributed to the school district years and years ago. The only um cost that comes out of this is one scholarship for $500 to a student each year, which is um in line with what the endowment um states that it can be spent on. Any questions on any of those funds before we move on to the next agenda item? >> I just wanted to question um so the from our ESSER funds I know that it was it was about $76 or something thousand that we were supposed to have go to the wellness center but now I just want to make sure because I heard it came from capital funds because it was stopped. So I just because when
055I was made aware of that I I wasn't sure. So I just want to >> come on >> because that is a big chunk but I wasn't sure. >> So because I don't remember hearing about it,000. >> So what we did? Yeah. So just so everyone knows that absolutely >> it actually is coming from capital now instead of >> it is and it keeps coming up over and over. >> It's a lot of money. So at the end of the ESSER dollars, we had an opportunity to write an amendment to cover the cost of the wellness center. We wrote it and we received we wrote the PO and then federal just pulled everything back. So we left the PO open and we were in that uh negotiating period of are you going to get a
056no cost extension, whatever. We actually just received final approval on the no cost extension. I believe it was last week. >> And so when I meet with Patty this week, that's one of the things we're going to go over. So um maintenance has been making payments on that PO. Now we just need to go into flags provide the um supporting documentation and be able to pull that down to the district. So that will actually be funded out of ESSER. >> Okay. Temporary. >> So yeah. So we have Yes. We just >> we purposefully did not close the purchase order because we knew had we done that we could not reopen it and keep it valid. So we just left it open >> for clarification. The purchase order funding is the grant. Yes, sir. It's not
057>> it it's not capital funds. >> It is not capital. >> So we had it they pulled the dollars back. We had to shift and then we still pursued >> this is what we've identified these dollars for and then we just got approval. So now it's back. We'll be getting that reimbursement. We'll be able to pull those funds down. So that's $639,000 that >> Okay. >> will actually be esser funded for the wellness center. >> Okay. >> Yeah. It made me feel better too because we went through a lot of >> you know back and forth and then all of a sudden it went away and I was like no and Dr. O'Brien helped. We wrote >> rebuttal after rebuttal and finally uh US Department of Ed was like I think all again all of
058the states we had gone through the process of getting the no cost extension and then it was just cut and they said no we're not going to honor this anymore. So again it left a lot of districts holding the bag for a lot of expenditures that weren't budgeted through their funds and yet expenditures had been made. So I think in in good faith, US Department of Ed went back and looked at it and said, "We had already honored this. You know, we really legally need to do this because it's going to be very detrimental to kids if we don't." So they went back and so we finally have the no cost extension in our hands. So we're ready to pull those funds down and get all of that closed. >> Thank you for clarifying. >>
059I know it was back >> and I want to clarify my statement. The wellness center update is actually on for today. Um your 3:00, so you'll get that information today. >> Great. and board just we have uh 10 minutes till our next meeting so we move forward um and so if we move on to 4.01 permission to advertise >> thank you Mr. Perry uh 4.01 01 is our trim advertisements that will be advertised in the news journal on Saturday. That is a requirement of the trim process as well as this budget meeting that we're currently having. Uh the first ad is our budget summary which is the summary of everything we just went over for our school budget funds. At the top you can see the only addition to this is the millillage. um the
060millage in the second cow comes out every year July 19th and that is when we know what our millillage is and that is when we can start working you know on getting these ads together and figuring out what our capital revenue is based on that millillage. So at the very top left the millillage for 2526 is 3.101. It is a decrease from last year's millage of 3.117 of 1600s. Uh we will discuss the millillage in more depth at the tenative public hearing on Tuesday, next Tuesday at 5:15. The second ad is our notice of tax for school capital outlay. This is um a mirror of what trim requires school districts to advertise for. So if we spend funds on something that's not on this advertisement, the auditors will make us reclass it and then the
061only place to come out of that is general fund. So we do ensure that the ad is very in line with what uh comes from the department of revenue. If you could scroll back to the top please. Um thank you. At the very top you can see that it notes that our uh millillage that we levy for the capital outlay is 1.5 mil. The remaining which is our discretionary is 3.849 849. And when you take the total uh property value from the property tax appraiser, divide it by the 1.5 mills and then we multiply by 96% because typically that is all you collect in taxes is 96% that equals the 28.8 million. So that is our capital revenue that gets reported in our 1.5 mil fund and to the state in our budget as well.
062Going on to page four. Uh the one more page please. Thank you. This is our notice of proposed tax increase. These amounts come right off of what is our uh called our DR420S which comes from the property tax appraiser. They put all of our values on there. The only thing we add is the millillage and then it gets certified to to uh to the uh property tax and then to the state. This is just a standard ad that has to be accompanied with our other two ads. And like I said, these advertisements will go in the news journal on Saturday. Um it is a very time-spaccific um per calendar. And just to note again for the public, our tenative uh public hearing on budget and millillage will be next Tuesday the 29th of July at
0635:15 time certain. Okay. >> Thank you very much. Um All right. So, um, we will, uh, move on from here to public comment. Do we have anybody for public comment? >> No, we do not. >> Okay. So, we'll move past that. Board member comments. Do anybody have any closing comments? Okay. Superintendent Moore. >> Okay. This meeting is a journ. >> Thank you.