001for e for for good afternoon now call to order the Tuesday March 25th 2025 1M Schoolboard Workshop uh please rise for a moment assignment followed by the Pledge of Allegiance and the national anthem please join me in Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible liy and justice for all [Music] St [Music] [Applause] [Music] thank you may be seated okay we'll do roll call right uh Lauren Ramirez present Janie ready present Derek bar Christy Chong will furry lakur okay uh so we'll now move on to um our board member liaison updates you like to start Mr RZ sure all right so uh beler Elementary School will start with them so actually this week is their
002PBIS no referral skate party so they split it up throughout the week I have two kids going there tonight they're so excited um and for those that don't know what PBIS is it's like an incentive you know for all the kids that are good so they get rewarded for doing really good things science night was a hit that they had uh lots of great feedback it and the providers that they use they're looking at using them again for the science night so it went great I did want to show um they have a bobcat blast that goes out and I know a lot of the other schools do that as well but on there if parents are reading them they have different uh items one is a religious holiday form so I know a lot
003of parents you know if they have different religions and um potentially need to take off so there's actual a process for that so I just want all parents to know that that's an a great opportunity if you need that we've had so many high school volunteers at Bel Elementary so matanzas FPC so thank you so much for those high schoolers Spring Dance was a great time um all the money and proceeds went back to third grade for their upcoming field trip and I found out it is at the uh agricultural place in St Augustine um April 13th is the motherson carnival Dance I'm excited I'll be attending that with my kids uh PTI and Sac the next one will be April 10th and the talent show that they previously had was great all the funding
004went back to the music department so that's about it for Bel um matanzas future pirate night will be March 27th so any student that is going to be attending matanzas you want to go there on March 27th between 6:00 and 8 you'll get to uh look look at all the clubs campus tour athletic department faculty staff and The Sandbar is open and what's really unique about this sandar they have different items so it's almost like a restaurant so for example on March 27th they're going to have the Eisenberg hot dog uh for Major League Baseball but they have chicken Alfredo baked ziti lots of vegetables so pretty neat uh prom is April 11th Hard Rock they have a charter bus kids are able to spend 15 bucks and get there safely and not have to
005worry about valet parking or tips or anything like that Ace pinning ceremon is coming up in April April 7th safe School sports award was presented to Mike Michael the athletic trainer and then FPC actually had a similar award so that right there it's very challenging to get so these two high schools worked really really really hard making sure everyone was certified everything there is safe so congratulations for them and then the Free PE um not PE physical examination um and EKGs will be going on um a um May 21st and May 22nd and then dual enrollment deadline April 30th so April 30th for dual enrollment deadline epac they had a meeting on March 12th so they're going to be refocusing the EP pac's attention April is autism month so they're going to be planning something
006awesome I'm sure the Flagler Youth Center they host a summer camp so if you're looking for an affordable fun summer program for incoming sixth to 9th graders it's $200 and that is awesome so uh it's from June 2nd to July 25th it will keep uh the the that age group pretty engaged and that placees awesome they have TVs Video Games books basketball courts all that they have a talent show coming up April 89th I believe it's tentative so I'll have to verify on that Virtual Teen Hall so that's this week March 27th at 7 7 P.M taking care of uh yourself in and out of school our own Schoolboard students Dany and Johan will be hosting that you do have to RSVP I I highly recommend it middle schoolers high schoolers but you you do
007have to rsbp you get 5 hours of community service so it looks wonderful on your resume upcoming for high school activities or college enrollment and the Flagler School Board Association so we all were able to participate in the 308th annual day and legislator uh legisl um we spoke with Senator Tom leak House Representative Sam Greco we lobbied for local local things for Flagler County so it went wonderful and uh Lots going on but I'll let you guys take over from here thank you thanks Lauren um so a big item in our County right now amongst um not just Miley on schools uh FPC and Buddy Taylor but also Indian Trails is the uh future problem solvers uh state competition so we have of the 36 competing Community problem solving projects Indian Trails I think has
008like 23 so way to go Indian Trails um but uh FPC has several teams competing in the global issues booklet so um their topic this year is nanotechnology if we think we're not challenging our students or providing some opportunities uh I think uh sometimes we're not digging deep enough and also not giving these kids credit can you imagine uh they can compete at the age of 11 uh in topics uh like this so it is a really rigorous um similar to a sports competition uh they had to get through the district and then now they're at the state level and hopefully we wish them luck uh to move on to the international level we've had teams competing at the international level for quite some time so I wish those students luck and I wish them
009off on the buses at FPC they uh uh left on Sunday I also appreciate um all of the the teachers uh who are spending extra time as well as chaperon who are not only shopoing students but often are becoming upskilled to score these packets at these competitions so thank you to all of those folks um buddy Taylor has a flag football sign up that is due on the 26th um so if you're interested in that make sure you you get on it I want to congratulate skyin H Hyde as the btms student of the month way to go and Aya kinzer student of the month for seventh grade and Kyla paluski um 8th grade student of the month at our uh Eagles Camp campus uh they do are uh continue have uh tutoring and Credit
010Recovery remember that there is no summer school this year um be sure to look into that uh the the um grade recovery Tuesday Thursday 2:30 to 4: you must have a ride and on Saturdays :45 to 11: uh so make sure you take uh some advantage of that of course with our Varsity tutor partnership that's also uh a big plus um April 16th there is an incoming sixth grade student orientation um uh for those getting ready for that middle school life and there's also an eagles Expo on April 24 21st um so make sure you mark your calendars on that it's a big time uh in those kids' lives moving to Middle School um I know parents can be scared about the Middle School uh experience but I've had three daughters and it has been
011a lovely experience I've had them attend both Indian Trails and Buddy Taylor as well as many community members students receive greater flexibility in some of their class choices and um their schedule um and freedom and so it's a a big uh milestone in in our students lives so we appreciate that um and then yes we uh joined the day in the legislature the small uh County uh group that I am a liaison for unfortunately I was not able to attend those sessions because we did have some new Schoolboard uh uh training uh to take part in and um that was very valuable and I appreciate that time and so um uh this the small school district uh committee is working on many of the similar uh uh legislative uh uh campaigns that we are that
012we're very much aligned as Flagler schools is um connected in our legislative requests um and so we have a lot of people essentially advocating for similar things with our state uh Representatives that's all I've got thank you ma'am thank you so I just I'll just take it back off of what M ready was talking about last week with our time at the legislature really want to appre uh thank uh Senator leak and representative Graco for their time to sit down with our team as we talk about local issues that M uh Ramirez mentioned we are really focusing on the priorities that are going to be beneficial for um for Flagler schools and our students and have we can help uh be able to move our priorities forward uh with that being said uh we also
013had some time to listen to um Senate President and talk about some of the priorities for uh the Senate and looking at other hopefully some alternative of ways to to fund educational priorities for Flagler and other school districts and how we can continue to be the uh the best choice uh for all of our students in Flagler County specifically um so we have a lot of work to do you know the budgetary process will begin uh pretty quickly you know we only have 30 days left for the legislative session so it's really going to start ramping up here in uh in the next several weeks as we begin to see what the budget's going to look like and what bills are going to be passed ones that will not make it through committee and so
014forth so we we will continue to monitor those that are going to be a part of our priorities for Flagler schools um I want to also I want to recognize um one of our school resource deputies uh Nick champion he was uh uh recognized this year as Explorer advisor of the year and just want to thank him for the work that he does uh outside of being an SRO and mentoring uh students that are part of the Explorer program so I really want to thank Nick for the great job that he's done and he's uh been the uh uh an advisor since 2017 so that's a long time to be a part of those he's seen a lot of progression and people coming in and out of of that program so I really want to
015thank nick uh for he's doing so search when you see him hopefully you'll let him know that we've recognized him um Rimfire elementary school will be participating in the science fair it's going to be coming April 1st that will be at uh buddy Taylor Middle School cafeteria and Wadsworth cafeteria so um looking forward to that night of of the science fair uh ctst uh unfortunately the last two meetings that I've had for that have conflicted with us working on policy revision so uh but commissioner Dan has done a good job I think the matter of fact I know that the agenda has been fairly light so for the last couple meetings so which is a good thing uh a couple of meetings are taking place this week uh to represent uh Flagler schools in our
016in our district in meeting with East Flagler mosqui control they have some educational programs that they want to talk to us about so I'm looking forward to meeting with them and then also flager cares this week and understanding a little bit more about uh what's going on at Flagler cares that's a little bit more outside of our liaison but that's things we have going on this uh this week um within the community thank you all right um not much today the school health advisory will be today at 3 o'cl um so hopefully I'll be able to catch that um and then benell PTO had to reschedule for next month Wadsworth has a few things coming up I know you mentioned the fifth grade science fair and also um they will be having a spring block
017party this April so uh more information will be coming about that and yeah just just enjoyed our time in Tallahassee getting to Advocate um for Flagler schools um hoping we get some flexibility on our start times and hopefully we'll get some more dollars of much needed money that we need for our County absolutely thanks great thank you for that so uh first off Old Kings they had a very quick meeting it wasn't a lot to report there but uh principal free just kind of went over their their school Improvement plan that they came to present here um to the board and um Indian Trails uh as Miss Ruddy said uh big deal that they're they're having their State uh competition for future problem solvers um very proud to say my son is part of that
018competition so proud proud dad right here um but uh I think we have over 192 or 192 participating uh schoolwide so that's a a Wonder wonderful um engagement and um we've got uh the the Flagler Auditorium they have a couple of um shows coming up here the brothers duie and they've got um Uptown mtown so a couple of great shows that one's on April 4th and uh the other one was on is on March 28th um uh the the the chamber they have um um appointed a a new uh president of the chamber and his name is John Phillips I'm looking forward to meeting him as as uh his uh liaison for the school board and um also the Ed Foundation does have the Joe Rizo Memorial Golf Classic coming up on the 7th of
019April um so if you're interested in golf the other thing that was really a a delight was to attend the um Multicultural um event at um matanzas superintendent Mo was there amongst others it was an excellent event the students um were assigned a country they did their research made these really nice story boards they also presented uh foods from um from these different um Nations and it was just a a fun day and an educational day and well well put together so and so that will conclude our liaison updates for today um super deore do we have any Chang is to the agenda we do not okay so uh then I would like a motion um to approve the agenda as stated approval I have a motion by Miss Chong second and a second by
020Mr bars all in favor I oppos hearing none we will move forward with this agenda so that now leads us to uh public comment uh do we have anybody signed up for public comment today yes we do okay it's um oh miss that would be under oh you want to do it at the end well it's new well agenda item uh no in the workshop it's it's open to to both I thought so too but if you if you'd like to wait till the end we can save it PR come now come now come now just for the record this is Cheryl s former School Board member welcome thank you thank you chair for school board superintend in August I met with Dr benzo is her name and she she introduced me to a program
021called Catalyst and what it is is what Florida schools are all looking for is a program that's going to help deficiencies in reading and raise reading schools scores that's what it's all about that's the basic program it is already available in Lucha County she has it at the land High School Mainland High School and Deltona High School and this is just a little bit of the flyer that they have available in November I presented it to the cabinet for a decision if we could bring it here she wants to bring it in here and just recently we finally got a decision that it's approved but the only way this works is if Catalyst gets use of facilities and that is the impact to the school district besides that in custodial care we've been negotiating different
022things between that it started out where this program which is for basically fifth through nth graders right I thought maybe it's something we could put into Carver that's why we met originally at Carver but the stairs are an obstacle for younger kids and actually could be a problem so then I realized that wasn't going to work and that's when we brought it to the district to see if we could do something basically what it is it's a six week program it is free to our lower scale readers there is no charge they get six weeks of camp for six hours six and a half hours they get lunch they get their breakfast they get a field trip every week all right and they get people that come in to speak to them and it's based
023on not only reading but gaining leadership skills because you get frustrated if you can't read and that is a problem that's where behavior Can in so this program has proven itself acceptable for Belia County why not bring it here at fer County and so that's where we are at this point problem we have right now is the fact that is a Time issue because it's based on grants it's based Bas on fundraising by The Catalyst people not the school district okay there's no input financially for the school district other than what I've already mentioned Transportation they go places and they ask that we they can use our buses and pay the school rate as opposed to outside rate they'll pay they're going to pay all right they hire the staff they the staff gets all
024cleared by us before they would start all right and we would need help basically with this program to ident identify the children that should be involved obviously because you want to hit that lower percenti you're going to raise the scores books and that's what they base their program on so why I'm here today is not only to introduce the program to all of you m Ramirez and I have been working on that on this recently so she understands it a little better but most of you have never heard of it before and that's what I wanted to do but also if there's any way we can expedite the possibility of getting a free use of the five classrooms that they're asking for at Bel elementary school because that has to be approved for facilities use
025if they don't get the five classroom use it's not going to happen as simple as that so it's a board decision are you going to help you know raise let see if it work if it doesn't work don't do it next year that would be my recommendation but I don't see any reason not to give it a shot to see if she can do what she says she can do with her her program okay okay thank you for can I follow up if you don't mind what's uh what's you talked about the grant process what's the Tim line in this she's she well she's ready she Adent health is one of her biggest suppliers so she's gone right back to where she went before I'm sure I don't raise the money I don't know how
026she gets it that is her piece Dr benzo is very well respected throughout Bia County and I can see she's going to build a name here and uh she's been in education and helping her her doctor is actually medical she's an orthopedic surgeon was retired and um she's just in it to help the kids and she wants to Target those special kids that need the literacy support help ra our scores thank you very much okay yeah I got a couple more yeah go ahead we need to this we're in the public comment session right now so that thanks for the public comment okay yeah I do have that on my closing comment okay fair enough to have the request from the board thank you right and she and superintendent has all the information I believe
027I do okay all right thank bringing that to your attention thank you maam uh is there any more public comment no sir not okay so we will uh close public comment and uh we will move then now to academic Services uh student code of contact and we have Mr Doug Glasco and Mr Finelli or yes there he is good good afternoon chairman furry School Board member superintendent Moore we are here today to begin the process of um seeking input and and feedback into updating our codes of student conduct so Mr glasow is here today who is going to present the timeline and all of the different ways in which we seek feedback we want everybody that would like to have input into this process to be able to do so so he's going to share
028with you all of the different opportunities that will be given for faculty staff students parents and school board members to provide input and feedback into our codes Mr Glasco good afternoon board superintendent Moore um we did want to start off with an introduction just kind of going over an overview this is a annual procedure that we go through but being that we have a few new board members just want to take this opportunity to highlight the fact that we want to make sure that we're in compliance with current laws so this process ensures that we're able to do that um andur uh the clarity and fairness so it helps um educate individuals on the procedures that help maintain clear understandable language as required in ensuring that students parents and staff fully comprehend their responsibilities rights
029and consequences of misconduct within our school system and then the last piece is emerging issues in our schools so it helps keep our uh code of conduct um up to date with anything that is new such as cyberbulling or vaping and ensuring a safe and s of learning environment um regarding the timeline uh today we're just here to inform the board of the timeline The Next Step will be going to an informational Workshop during April time frame um after that it'll be an agenda workshop and which we'll be seeking to uh post for advertisement at the 527 board meeting um there the it'll be up for its state statute to be up for 30 days but we'll have it up for 60 days total um for review and then at that point if all goes
030well it'll be up for final voting on 7:22 during that meeting um if we'll go to the next slide please seeking input and feedback we want to make sure that all of our stakeholders have an opportunity to give input um in it and that started at our leadership meeting with our principles on 36 um we sent out Communications afterwards um to senior staff and then from there we're going to be meeting with different groups throughout that time frame each of the board members I'll be reaching out to you individually and setting up a time to meet to collect your feedback on our code of conduct process and then take that in um we'll combine it all together we'll meet with the Deans afterwards um the Deans and I will kind of go through it and
031get it to a a point where we can come back to the board and present um any changes or updates that we see you guys can give us that feedback on those we'll go back and and keep on revising things and then um after I believe it's three times being in front of the board we'll come back um in the July time frame and do the final vote on it um we are also going through the Neola update process so this is new for this year and so normally what we do is we'll show the old and then the new changes this year with Neola we'll also indicate if it's a Neola change so not necessarily input from the community through our um information collection process but if it's specifically highlighted by Neola that'll be
032annotated in a different way to show it does anyone have any questions or feedback just a I just have one if you don't mind just related to the advertisement to community um and parents and so forth so are we saying that that is going to take place on 527 is that where that is falling into place or there going to be other spots so it'll it right now it's currently out there on a Google form it's on the website it's being pushed out through social media and it'll be shared out specifically with the schools in reference to um their sack meetings and any other meetings that it needs to be shared out at but um officially it'll be posted officially um according to State Statute at that 527 meeting um it only requires a 30-day
033time period but the timeline between that board meeting and the June board meeting it's 28 days so we we'd be out of compliance so the next time would be that July meeting so the schools themselves would be putting out or they already are putting out information related to this is that what I'm understanding you to say yes sir just uh just to be collecting the feedback on it um we have to post a a a version of it um for individuals to take a look at so the anticipated recommendations that are being made to the code that'll be posted at that 527 for feedback at that point so that will come from the schools but also from the district we will post as well informing our families that it is available and how they can
034submit their feedback on it okay and Mr bars like what a lot of the schools do they have a mix of newsletters and emails and then the district so parents will see it like multiple ways different times and one of them they'll click on yeah I just want to I just wanted to make sure of that I just for my own edification for that just to ensure that it's being well in advance I saw that one piece of the advertisement you just wanted to make sure yes sir thank you absolutely is this the similar protocol that you followed in the past were you satisfied with the involvement from the community and the feedback that was provided do you feel it was sufficient oh so I I could speak to that being the one that's done
035it over the past several years yes I I feel like everybody that wanted input into it had more than ample opportunities to do so and um because we really um take the time to set this out in March for a vote in July um there is ample time for everybody and we advertise for double the amount of time we need to advertise because we do we want everybody who wants to provide input and feedback in this to have that time to do so and we want to make sure that all board members have the opportunity in time to vet through all of the changes and ask any questions that you may have because this a very important document for Flagler schools so yes uh but we're always open to new and other recommendations so if
036there's a way that we could be communicating that we're not we're we're open to listening to that as well does this code of conduct also um have an update to The Matrix used to provide uh the disciplinary actions against the student so great question break any of these we always start with the code first because we need to flush out what the offenses are that we're holding our our students to accountable to once that document is finalized then we work based off of that document to look at our matrices and then along the consequences with the student code of conduct so that does happen but that usually happens in the fall after we vote on what the offenses are um in the student code in July thank you and I know that um speaking individually
037to different board members that the code discipline all of that has been a conversation that either a parent or someone has addressed with you staff members and so we do ask that um as you you go out and you get information and feedback as well so that that feedback can be provided to our team so we can have a code um that really reflects what it is that is important here in in Flagler and then we can take that information to your point Miss um rdy to make sure we have an online Matrix because that we know that that Matrix is is is another critical piece of what does the discipline look like like um once the student has violated any of these offenses thank you okay any other questions okay thank you thank you
038guys okay so we'll move on to 6.02 strategic plan goal four and we have uh Mr Walker and Mr Reynolds coming to present and Mr sorry pinch hitting okay coming off the bench afternoon board chair board attendant um as part of the ongoing uh strategic plan goal spotlights we will be speaking about goal four um our talent goal um I'll say that uh while HR is kind of the tip of the sphere on this one uh absolutely takes every department and every you know member of leadership and professional staff as well as teachers to go ahead and you know uh make a successful organization as far as our talent goes align goal for is to align Recruitment and Retention efforts so that uh new talent and existing staff are supported throughout the phases of employment
039life cycle the employee life cycle includes attraction recruitment onboarding development retention and offboarding this goal is designed to attract and retain top talent to Flagler schools in order to be the nation's Premier learning organization U utilizing a system of support for all employees uh will promote a culture uh that encourages growth and employment longevity a long-term investment in our employees is an even longer term investment in the future successes of our students this goal is aligned to our guiding principles Empower other Empower others and teamwork and our belief that all our Educators teachers support staff and administrators and school board members have special talents and strengths that have a positive impact on the student achievement by bringing a strategic focus on our Recruitment and Retention work we will secure and maintain a consistent highquality team
040of Educators staff and administrators so this is where we were as far as in the crafting of the goal our outcome goal areas um recruitment and um reduce the monthly vacancy rate in posting positions um reduce the percentage of vacant instructional positions on day one of each semester from 5% in 2324 to 4% or less by 2526 school year the data for the 25 uh 24 school year excuse me the 24 25 school year first semester um actually is a 2.8% um for instructional and at second semester uh 1.6% for our instructional folks uh as you can see that is um exceeding where we were planning uh to be at this point as far as goals achievement um that's not to say there's not work to do within the goal um in in part two
041reduce the percentage of vacant non-instructional positions on day one of each semester from 7% which occurred in the 2324 school year to 6% or less in the uh by the 2526 school year here uh for this 2425 the data was semester 1 uh we were at 4.4% and semester 2 we're at 1.7% um now looking in inside the numbers um like I said there's always room for improvement uh but generally uh as the goals were um developed at that time we have met them um most of our uh our students um uh are sitting in front of certified folks but we acknowledge that uh we're not perfect and there's room for uh Improvement because you know as we've spoken about anecdotally in the past there are there are still current vacancies that occur in particularly
042um the critical shortage areas um uh but even in those critical shortage areas uh most of those folks um are um uh have in front of them a certified uh permanent Subs Josh did I miss anything on this one as we look at the priority strategies uh priority strategy A1 uh build stronger recruitment systems uh examples of what we're currently working on for stronger uh improving uh and always working on recruitment systems uh Mr tucon was uh um Mr Roberton was supposed to be here to present with us today but he's actually uh down at be cookman at their job fair um so uh job fairs um continuing withus with the colleges as as far as their internships um uh the upcoming uh instructional jobs here down Orlando the Florida teach in um you know
043pre-summer operations as far as operational job fairs for uh non-instructional folks which another one will take place uh uh in the summer our our current job fair scheduled for uh April 25th um we've also you know attend uh Mr Roberson scheduled to also head out to UNF uh for their job fair um uh we post out on indeed um we also work with uh the new posting board on school spring which is also tied to the doe job boards uh and uh has kind of really expanded our reach since we've begun using the AC and tracking system um as far as goal uh 1B expand leadership development um experiences and career pathway opportunities um expanding the knowledge base and bandwidth and developing leaders that provide Hands-On situational leadership um for example um I know that
044Mr Roberson has done individualized trainings with separate departments um and uh has uh worked extensively with some departments um and their leadership teams um this has been kind of a new wrinkle on that director position as it uh also applied as a um administrator On Assignment um we also uh work with neec on aspiring the aspiring leaders programs um targeted trainings to the Department and um we've also done some work with FTC as far as their best practices in leadership um I know that Mr Roberson and Mr re work together on monthly leadership meetings um and uh continue to participate in the operational Mee uh meetings as well as far as uh assisting with leadership pieces and for one C it's create systemic support for employeed growth development and priority areas customer service leadership and
045continuous professional Improvement one of those examples has been the establishment of the coordinator of professional learning position and its involvement in creating targeted professional development for all of our employees not only instructional but also non-instructional that would be Miss Amy farer in the teaching and learning Department additionally every year usually it's about the two two days prior to teacher planning we hold a new teacher orientation which is really great we hold it up here in the third floor of the GSB and we invite all new teachers joining our District if they've never been in Flagler or are returning after a long absence they attend our new teacher orientation it's usually about 2 days prior to the start of teachers reporting it gives them an opportunity for an in-depth orientation where they hear from various department
046leaders superintendent Mo speaks and it gives them an opportunity to be grouped in and kind of get a very nice welcome to Flagler I know when we hosted this last year one of the key pieces of feedback we reive from folks coming from other counties is how much they appreciate it being able to hear from our department leaders and especially our superintendent you know we have the ability with being in fber county in Northeast Florida being a midsize District you know we're cushioning between Valia and St John's which are very large we happen to be able to be in that sweet spot where we can still provide individual service and care to our team at every level so I believe that was something we were able to Showcase with our new teacher orientation and partnering
047with our teaching and learning Department to ensure that we are getting as much information out there to help with that with that transition for our folks joining our district district for the first time um number 1D is strengthen the culture of feedback and growth through ongoing coaching and evaluation our plcps are a great example of having that system built in for our Educators that are coming in with various different Pathways to certification being able to come into our district on a temporary CT and working with our professional Educators and our mentors to go in and get their professional certification uh Mr Robertson is one of the people who is over that program and is able to to help Provide support at every level to make sure that teachers that may not have joined the profession
048originally with their with that career being in mind but as things change over the years they have chosen to pursue the pathway of education so that is a really key part in making sure we get those teachers that are possibly career Changers and keeping them for a long term so that they have the tools necessary to continue to be a pivotal educator in our district and then lastly for 1. build more effective systems and processes for talent management over the past year we have uh enacted several new systems for our talent management you you heard Mr wette speak about school spring that is our new job board we used to be just with FastTrack and Skyward which you kind of had to know where to go to find a spot for Flagler schools with school
049spring it is now tied into the Doe's job board so when anyone's looking to join the education field for the State of Florida they are tied into that job board so our postings are posted state wide it is a nationwide platform that allows folks to see a map of the country and they can hone in on Florida and I'm we're biased to it because we are a coastal School District it's very nice to be able to point an applicant at the map and look at see all this blue in the area that's how close our district is to the water it makes it enticing it's a very competitive market so any um advantages we can use to our benefit the better so School spring allows us to kind of put our best face forward out
050there um for instance right now we're using that job board to advertise our new uh instructional job fair taking place on April 25th so when applicants are looking they will also see the message of hey would you like to attend our job fair click this link to register so we're trying to get as many people in the door as possible interested in our district and giving them the direction to apply for a position we found that the more simple and effective way to get a job application submitted the greater chances are that someone's actually going to submit that job application I think we've all been at a point where we've gone to apply for a job and they go okay they want me to put this in again they want me to put this in
051and you are less likely to actually submit that application with this process you're able to kind of create a profile that you are able to use in other districts or counties that utilize School spring and it'll save that information so when the next time something comes available you're able to apply for it in addition to that um we also are continuing our partnership with dayona state college for Teacher apprenticeship program um that allows those for instance that are Paras that are interested in becoming full-time teachers and getting their bachelor's degree the ability to work through with Daytona estate and our partners there currently we have about three or so in that program right now and that's what they've kind of been averaging on a per semester basis um and additionally we will probably talk about
052this again more so at the April information Workshop but with the upcoming Wellness Center for Marathon Health that is going to allow our district to have a more efficient process for welcoming our folks in the door currently for drug screens we are sending them out to medquip where they are going out there outside of our uh reach so to speak waiting getting drug screened paying that cost it's a barrier of employment for having the employee pay for the drug screen cost once the marathon Wellness Center is up and running we are going to be able to remove that barrier by by removing the cost of the drug screen it will give them the opportunity to visit the wellness center see what is being offered on their first journey into schools and do their drug screen
053there it's also going to reduce the time it takes for that screening to come back right now it takes about 3 to six business days um to get the results back from mequi with this new process with our marathon Wellness Center we will be able to get rapid results so when those come back uh negative we'll be able to make a more efficient process for onboarding which means filling those more uh filling more consistent classroom coverage the less time it takes to onboard the less those vacancies have to remain over for subs and that classroom coverage so okay questions um you're putting a lot of effort into attracting new applicants and that's admirable and you guys have done a lot to bring us um to a competitive space there I was wondering if you could
054uh tell me a little bit more about uh in your strategies the programs that are involved in retaining teachers we know that data shows that teachers uh tend to be most effective really starting in year three um ideally year five and we know that when we spend a lot on professional learning for them it's tens of thousands of dollars that are lost when a teacher leaves so what are those initiatives and are have you seen any of outcomes yet from those particular programs um one of the first initiatives that we put in uh place we're into U year two and a half I think uh as far as the plcp and uh uh this was a grant that was initiated by um by the state and so it's a partnership with NE effect and this
055goes back to our um alternative certification folks and the data on the alternative certification folks um is actually the folks at the time when it was a a 5year uh range in order Hadad to to complete all your requirements to get certified is we were we were down around 12% of our folks that were in at the end of year five who had completed all their uh tasks um in order to get fully certified um so with that in mind um and I you know we are not alone um this is part of why the state sent the grant out because the Alternatives sir folks um we're not self-pacing themselves yet through in that fiveyear plan so they extended it one and the state piece and then the other piece is they put out that
056Grant so that um we now um Target our um alternative Sur folks to go through and a cohort um with uh uh the support of uh neex and and the modules that'll take them to end in a fully certified teacher um and then we provide obviously the mentor teachers um and um you know Mr Roberson kind of tracks and and uh monitors and supports these folks my query was more around not in completing the preparation program but in retaining completely certified teachers who are experienced in the classroom and has really been the work from the teaching and learning Department to provide um job embedded support to our um individuals who are in the classroom um we've done a lot of work with our professional learning um communities um because those are some of the frustrations
057that individuals are saying when they go into the classroom how much of this do they have to really do on their own and so professional learning communities the support that's provided through teaching and learning through our um uh curriculum guides making sure that the resources are there and accessible to them the support that we've provided at each of our school with our um academic coaches um at those schools that be to be able to provide support providing mentors to those individuals who are coming in those years that you're you're speaking of those one to three years um providing those individuals with mentors that are able to support them um through those initial years um coming into to education so a lot of the work around instructional the retention of instructional um individuals has come through
058the teaching and learning on the classroom side some additional work is really around every year for for the last last year for the last two years um we've really taken our code of conduct our Matrix process um differently because that is another um area that that our instructional staff have um had concerns about is how do I uh teach in a classroom with students who are being disruptive and so making sure that we're taking that feedback we're making adjustments to our code of conduct as well as our Matrix to have appropriate consequences for individuals who are not following um our our said Co our said um code of of code of conduct and so those have been really some two of the major are is that individuals when they are you know if they are
059expressing frustration in their classrooms that are not um making the the correct chist at a time and with those Investments are we seeing a u change or a turn or what is our retention like compared to maybe our historicals or uh surrounding counties or and we do have that data we can bring that the the they have uh HR has brought that before we can bring that information um back on what our um attention um is look looking like and in which areas um we are seeing um how many years where we're seeing the the greatest um decrease in individuals leaveing we can definitely bring that um something that really struck me when Miss Halliday presented some of uh the um strategic alignment and initiatives for our uh ESC students and meeting accommodations is that
060when you walk into a classroom you should not be able to tell the difference between the parent and the and the teacher um do the does the current system allow for the pre-preparation uh or orientation items um for those Paras as well as that you're already providing to the classroom teachers um I would say that we've had some resistance in some barriers in that area uh of getting our onboarding um to where it needs to be for our PA professional it's an area of concern for us um I ask that we table some of the conversation because I know some of this will be language that will um surface through our uh bargaining um around our PA Professionals for instance looking at being able to bring those individuals in um earlier than what their current
061start date is to be able to provide the professional learning that that we're talking about and that is something that many of our parents have expressed is that they would love to be brought in at the beginning of the year when we're on boarding our teachers not just our new teachers but at the beginning of the year we you do a fullon professional learning for our our teachers and our Paras have not yet started and so that is some things that we need to kind of work through um with our in our bargaining sessions to to get to a place that we can provide more more professional development for those in individuals over a sustained amount of time we can do that when we're initially hiring them but these are for our our individuals who
062are who are with us um they want to be able to be provided that professional learning and how do we be able to how do we do that and um compensate them at the same time um thank you for that but that's a great question do you have um also any insight into um what can be particularly painful is when a teacher doesn't complete the full Academic Year very difficult to get somebody maybe to finish two or three months and I know that you said that we have some long-term subs and we've been more successful this year um do you have an idea of the frequency in which we lose teachers midy year or close to that end of the year when it becomes almost impossible to recruit another person to fill that spot and
063it's being filled by long-term Subs um we we can absolutely come back with uh that data as well as as far as a deeper Insight I mean anecdotally obviously when you look at um what we put forward on a monthly basis um we are losing you know uh teachers uh throughout the school year and I know that um you know speaking to to state statute there are you know uh sanctions on the books that I would say no districts are currently you know enforcing um and you know kind of like when you say it's a buyer market for folks uh in the Housing Industry sometimes it's a it's the teachers market right now in a teacher shortage area uh so you know carrot and sick kind of um concerns uh where if we you know
064look towards sanctioning teachers that would would be something that could get around and we don't want to step out ahead of other districts that wouldn't do that kind of thing in my opinion U because uh uh that could put a damper on hiring sure there are other states that do um leverage that pretty heavily um it would just depend on what type of an impact do we currently have and perhaps uh it can be more of a group effort among some of the counties if we needed to and in preparation for this um um meeting the team did pull random selection of different days throughout the year um out the semester so when we look at these numbers of 4.4 or 1 Point okay that's great for day one of the semester but what does
065it look like on day 24 or whatever and so they did pull some random of selection and we are tracking around the same amount regardless of what day that that is now for those families that are sitting and they have that sub we can do a better job of communicating to that family that though this is not your permanent teacher this is a certified teacher in the in the class um we also utilize other resources um for when it's a hard to feel and it's going to be a longer period of time we do have some other resources that we can utilize um um in order to ensure that the the instruction is where it needs to be um through some of theform I heard that from the community and my daughter was impacted with
066that as well and and there are I mean we too every year we talk about it I'm like I'm that parent right that had that same situation happen and so how are we communicating that to our families and we are we I mean there there are couple different looks that we are exploring one would be a a virtual option uh where there'd be a supplement paid for a teacher at one location that's in a critical need that would be virtually teaching you know their class in uh in you know in person and then uh virtual class at another school that's something we've you know has been talked about another thing that's that's talked about in sub districts are using um are you know the D h1j visas as far as you know taking critical shortage
067folks from from uh out of the country um we haven't at this point you know seen a Tipping Point at a critical shortage where we would need to do that in Mass but but we are definitely in a place where we've explored it and we have uh conversations with companies where we could move that way we felt that that it was time yeah there was a presenter um down at the um new teacher our new um board member uh training and I was impressed with some of the information that was shared there um not a deal I do feel that the public school system is the heart of our community um and you know you want folks who are part of that community and uh even if they if we use those uh um uh
068Visa teachers they are they are required to go back so it's just that uh they're they're never really going to be kind of a mesed in in our community which we would prefer somebody who calls this place their forever home right but if we have to that is an alternative yeah and I've had discussions with other Chiefs of HR actually in a conference we were at down in Orlando just a couple weeks ago uh and some of the the issues they're actually running into now is they'd really like to keep some of their H1 uh J folks that have done a tremendous job and those people want to stay and they cannot no matter I mean regardless of where they are they have to go back at the end of this year uh in their
069cases and though our numbers are not at zero we're definitely in a better place than most um distri districts running about four um% um between 2 and 4% of our vacancies were both instructional and non instructional um so we're in a good place but it's something that we have to continue to be mindful of and continue to work and I agree with you um to your comment Miss Roy about how we reduce that impact of our teachers that are leaving within the middle of the year um as well I mean not just to go somewhere else but um leaving in the middle the year to even go to a school a different School within our um Community as well it's something that we have to continue to work at right and I just wanted to
070yeah just a couple comments so um with the 1D so strengthening the culture so I notice because we've been meeting a lot of different districts and you know like instead of Reinventing the wheel hearing things Leon County and we were just in Leon County they they offer things that at restaurants like local business that are partners and I feel we have a lot of really really good partners business partners but they offer things you walk in restaurant and they have a plaque and it has a QR code support your local public school teacher scan this and um you know they get a free lunch or some something you know they have all these incentives throughout the District of like that one specifically so when I saw that and now this is perfect timing today but
071but I know probably some of you have seen those if you were out and about in Tallahassee but I think adding something like that to really strengthen the culture that would be really ideal we just have so many really good partners that provide a lot of donations like monetary but also specific you know items I mean it could even be a party for their class but it could be something as them getting their nails done or a massage just basic but I think adding that more and more could potentially help retain because it's not always you know the grass isn't always greener on the other side it's how you feel right um and then also um the apprenticeship so I'm really glad to hear you said three you said there's about three current yes so
072the last one that was hired at Rimfire so she was an apprentice apprentice student um probably two years ago when I went there so pre you know School Board just as you know volunteer I heard so many great things about that student at the time and now she's hired yeah um so I think this opening that up and I know they can only probably take so many apprenticeship students obviously you know with accreditation for all of that but for those students that we get a recommendation would be hey let's let's make sure they feel loved and welcome send them cards hey how's it going make sure everyone knows hey you're an apprenticeship student in training because even though it's only three that's still three like and the one we have best best one I heard
073you know um so I really like hearing that the fingerprinting um do we have mobile fingerprinting I know there's one local but that could be an opportunity to make it easier if we don't already do it so for fingerprinting as of right now we are partnered with fieldprint meaning when you get hired on you can go and utilize GI fingerprint anywhere in the State of Florida using your fieldprint code what's going to be changing as of April 7th is we are actually moving to the AA Clearing House meaning uh and it's a whole new across the state yeah whole new across the state it was initiated through AA there are hospitals and other local agencies that utilize this service and the me the idea behind that is say in two years or so you went
074and got fingerprinted for vucha County Schools well now an opportunity has arose at Flagler schools well instead of having to get re fingerprinted those fingerprints are going to stay in the Clearing House and they'll just transition over to Flagler so that will be another barrier to pre-employment that hopefully over time should lessen um based on the travel between District s and other agencies that utilize the AA clearing accounts okay no that's good to know um and then you mentioned for the PA of professionals that's something you're looking into I so I know the VPK they're able to get the professional learning and I know at at one time they weren't and I have heard really great things about our VPK instructors and I mean I'm sure a lot of it has to do with that
075so I think you know we're definitely in the right direction so thank you for that information and yeah I think really just just focusing on the culture and making people feel welcomed and loved and since we're talking about this Ford I don't know if anyone knows we could start advertising this Ford they provide free oil changes for First Responders but they include teachers I mean that's like now it could be 70 bucks right so that maybe be sending out emails about that um free oil change and they'll also go to their home or maybe the school if they needed o change that's less stress on teachers maybe they don't do that in valua but they do it in Flagler so just advertising what we already have and then promoting like those apprenticeship students and then
076just build them up and they'll all stay here but thank you this is I love those are phenomenal points I mean when we look at retention and we see what keeps people folks being engaged with the school district and being engaged in the community whether it's being a part of um Sac or PTO or being a part or feeling included in things as something that is really crucial and that we are going to continue to strive forward mhm that sounds like a great opportunity for the um Chamber of Commerce leison right um we hear a time and time again where community members are always saying oh yeah support teachers they don't get paid enough this is a way for our community step up and and also help us retain the great talent we have I
077just have a quick followup just to back to 1D if you could on the uh ongoing coaching and evaluation this is universal for all positions and stuff I think it's just important and what I'm about to say is that I I recognize that each one of those supervisors have so much on their plate and things that are going on especially from the principal with things that they have the assistant principles I get that um and kind of goes back a little bit to what Mr Ramirez was saying is that really getting that feedback in the classroom from the from the principal from that leadership uh and being in that classroom seeing what's happening is crucial um I hear that time and time again not necessarily here but in other places that you know I don't
078get that type of feedback that I I need you know I may have an evaluation done you know once or twice a year you know or someone comes in but can that be a more regular uh basis to be able to get that feedback of what that teacher is do being able to help them to grow in that position you know especially at that 5year range where we may end up losing someone so I know it's not all that's that's a lot easier said and done because we have so many things that are going on and putting on our plates and so forth but I think that is really really key of being able to mentor and grow all staff not just the classroom teacher you know whether it's a bus driver who needs that
079information about or needs that coaching or whatever that happens to look like um one of the things that to to your point that uh a shift that we made last year is our new online evaluation process to help um get the the required ones into a a systematic place for me I am I am one that I believe that a part of uh retaining individuals is also having strong system so people know how to do their job what is expected of me how can I go in and do do our job and so that's one of the things we've really been working on is how do we increase efficiency within the work that we're doing and so we did bring on um that tool one of the things for uh fee it that we're doing
080we we did it last year we've continued to do it this year on the instructional side um we have not moved over to the the non instructional side but getting out and into classes and helping to provide feedback and coaching to our leaders who are in who are in a position to give feedback and coaching to our to our teachers and so doing that on a on a regular basis and so we have done that through our instructional review process that Mr Reynolds um leads from teaching and learning and that has been extremely powerful for us to be able to do and so we go into our individual schools but when we are at a school for a leadership meeting then across the district we also get to walk and have and provide feedback so
081that as our leaders are providing feedback to our instructional level um individuals we're making sure that they are staying current with um best practices so that they can give them great feedback thank you appreciate that okay all right uh thank you very much thank you very much thank you okay we're not going to move to 8.01 operational Services we're going update on matanzas high school edition Mr Bush Mr Co good afternoon chair furry superintendent Mo board uh we are here to update you on the matanzas Edition and I will turn it over to the project manager Chuck Co afternoon everybody um thank you for giving us this time if you go back to the original slide um all right so there's a picture of the uh of the addition of building five the two-story um
082that is from the Bus Loop side um the C building 23 the chiller is currently online um the commissioning process with Johnson Controls is going through right now um you know all the fine tuning and adjusting uh but the building has full air condition and everything is working properly um here's where it gets good so building five media center um we got our certificate of occupancy on Friday of last week um currently the technology network cameras TVs are all complete um Furniture is 90% complete we're waiting on eight or 10 uh additional uh bookshelves that were that were needed um on the bottom left you see a um what room is that oh that's a typical classroom on the bottom left that's what there's four classrooms that look just like that all of them are
083set up the same in the middle is the second floor media center it's a it's a student breakout room it holds like six kids um on the bottom right is the large one of the large areas of the media center um I had a few different pictures but uh not all the furniture is in place yet um all that's going on right now so I didn't want to do that on the top right um that is a a stem lab uh it's got beautiful Windows going out all new furniture um nice epoxy floors uh big TV on the right hand side and there's also another TV on the back side of that that you can't see um building five construction lab this is the first floor Mr Douglas the teacher of the year is currently
084using this space he is the only one in it at this point um we rushed him to get into that so that we could have building 10 where he's at which I'll touch on in a minute so on the bottom left you'll see his classroom uh it has a window adjoining to the wood shop that you'll see three other additional pictures of his wood shop um and that's how it sits today um he is using that space okay uh Building 22 is the multi-purpose the punch list is in process uh the pile of stuff you see on the right there is all PE equipment that uh was purchased for um the specifically that space for the PE and in the on the left hand side you'll see the Big M um there's going to be
085a medallion that goes go on the side of that building would to kind of uh shot get some color out there um building for Cafe and the uh which is referred to as the SandBar uh most of you have been in this space um this is the additional cafeteria uh Miss bosan gave me some pictures today of students in there but I pulled them out because I wasn't sure if I was allowed to put students in there because I wanted to show you guys it being used but um I just wasn't sure of that policy so I went ahead and pulled those pictures back out um here's some pictures of the exterior top one is just another angle from the Bus Loop um bottom left is uh the it's technically the west side of the
086building so that's build building nine facing to the new building on the bottom right is the back side of the wood shop um you'll see a chain link fence for like a third area for the teacher to to have kids and and work outside with his Large Garage Door uh there um the highlights is the MHS construction class has moved into the new space um we've saved over $176,000 in Owner Direct uh purchase orders building 10 classrooms there's two where Mr Douglas was um he's cleared out of those spaces we have some old stuff to get out that's going to go in a dumpster and then we will begin working in those two classrooms next week um final site work is is finishing up we have to stripe the parking lot and do some raking
087some clean up and things like that any questions you mentioned that there's an outdoor space there um can you clarify the safety fencing to abide with the statutes on um and closed spaces for the school campuses is that it's currently going to stay like that it's in it's housed within the school Gates and just outside of that uh kids transition okay seven s a day from the main building past there um let Cory talk about this but I we did discuss whether that needed to be covered or not no it meets um compliance there was um conversation about was there a need to put any type of blackout in in that space um and it was determined that it um it does not um need to have that because that gate will Beed as well
088I was just going to ask a question about your punch list that you had there um any concerns with any of those things getting handled taken care of are they major or most of it just minor uh most of it's just minor um the the deficiency within the air condition system that they're they're doing it's it's going to be an extensive punch list but it's all control issues wiring uh sequences on how the the air condition does different things and builds ice and all that stuff it's uh it doesn't affect day-to-day operation um and they're working through all those so any any list from this point out we've told them they're going to be working from three unless it unless Miss boseman's been really uh Cooperative about this if it's outside the students and their
089badge like they are they're supposed to be they can work outside but inside the classroom their their new hours for punch list are from 3: to Mid whatever they do um if they have to do anything they have to come in after hours or schedule it appropriately with me or miss Boseman that's good and then my other one was uh you didn't touch on it too much but I like the piece that uh you'll go back a couple of slides on the some of the cost savings there oh that was the last last slide was right there yeah I'm going to touch a little bit more on that but I think that's a good story to tell yeah I'll um that what we' try to do when we're doing construction is the the ODP Owner
090Direct purchases is tax savings so um even though that we we don't when we purchase something we don't pay tax but through a contractor they have to pay tax so on larger items usually there we try to look at something a single item 5,000 or more then we get with them and say that we would we would want to purchase that so they had that let say that cost was 5,000 but they had tax on that when we purchase it then we obviously pay whatever the cost is but now we don't have to pay that tax savings so through the project and multiple different purchases that's what we save by doing that which on the back end there's a lot of paperwork that has to go back through our department and their them of getting
091the money back and forth and changing the POS um but it's still a savings um we try to do that on all of our projects um that we have moving forward we're trying to do that as much as possible and be as efficient as we can that's that's the piece that you need to continue we need to continue to tell the story off of that because it's easy for them to just take it and run with it and they can purchase it but you're taking the extra time to make sure that we're being physically responsible for those contracts are going out of those purchases that we're having for us to save the dollar so thank you even if it costs a a little bit of work right this team is definitely doing that great job
092on that and my other one was a security question that she mentioned so that's all I've got thank you um I've seen some programs where for school building in particular it's a onehouse operation meaning the architect um the supplies um the staff that actually builds and so there is uh less overhead as well as fewer change orders um from start to finish um I was just wondering if you guys in reflecting on this project um would think about uh pursuing or taking a look at something like that in the future or anything that you want to almost take a note of so that in the future should we have additional expansions or new builds we we would have done differently so that that is one of the since I've been here since 2005 that's always
093been a a challenge depending on the board and what we're looking at is whether it's hard bid or you do construction management when you do a hard bid you know there's a dollar amount they bid on it and then it tends to have change orders throughout the process and that's what this project was um we are doing a lot of CM projects which that's the construction management where we have a GMP that's up front and then you don't have the change orders if you say because it's already part of the project if you will cuz they gave us a GMP so that process we do that on some of that now okay um we haven't done it on a large project um I would love to entertain I mean that's one of the things on
094the smaller ones that's why we're doing that to see what that process looks like and at FPC building 12 we're we're doing that the softball we we did that um the CM so we're doing that on the smaller ones just to check that process I prefer it personally um because you're able to work with the architect and the contractor up front um and there's a back and forth about does it cost more does it cost less it's it's hard until you get to the very end of the project to say well this has this many change orders we would you know the end of the cost is the cost so and there's always a pros and cons on both sides of that but definitely that's what we look at that often MH so I think
095that would be interesting to kind of proactively do the research so that we have some of that decision or if if which kind of model we want to move forward with in the future I think what Cory is saying is we're we're not e just researching it we're doing it right now okay um on smaller scale project right we haven't done to a comparison okay it's hard to compare CU you know if you go out hard bid it's going to be unless you had two buildings going up at the same time that the exact same way you really can't it's it is kind of a guess you know like to to see how smooth it was and how many change orders and you know a lot of it goes to how good your drawings are
096if your drawings are good you don't have a lot of change orders on our project our drawings are good we we we're less than 5% in change orders yeah and dollar-wise we have a lot of change orders but not many of them are big okay so and the market also has dictated a lot of hard bid going away because when you have a hard bid essenti where we're at the lowest number wins and depending on the company and what their what their needs are if they come in and give a low number then we're having to go with that unless we find a reason that not but then through that whole process we it'll be a battle because there will be every they will scrutinize everything because now they're trying to obviously M correct increase
097their profit while we're sitting well this is part of it so with the CM you eliminate that because you're you're coming together at the beginning as a team trying to build that and work flush all of those out at the beginning um and work I I think it you work better in my my opinion working with the Architects and the contractors rather and utilize our internal team for more for other things outside of kind of like having to manage all of these change orders well we still have a project I'm sorry yeah and once we have have an opportunity to sit and reflect on this project which has been the largest project that we've done in a in a while here we'll have that opportunity to really look at what does what did this take
098in order for us to get to this place you know I see Joey in the back um and our classroom spaces and um the furniture and all of those things are really his Mastermind but what would that have looked like if we put it all in one package and then those individuals you know were to on that all in that one um process so I'm excited for the opportunity for us to really be able to reflect and say okay what did this really look like and you know would we have considered um to go in a different direction knowing these these pieces of it and I think that will help prepare us for as we go forward in the future but I I just want to take a moment to recognize Chuck and the work
099he has done with this project he has really done a phenomenal job and I know it's not just you it's you and your team and all all of that but I appreciate you so much and the work that you've done um with this and I and Corey as well to to make sure if there's something that's coming for a change order before we say yes to it we going to make sure that it was not somebody else's issue that they should have um been on and so I we appreciate them so very much and we're excited because have getting to the point of punch list means we get to begin planning a ribbon cutting for this building and so for the general public that's listening what is happening now we have moved construction into this
100building because we need to free up that space because that space is also being renovating the space that they were once in so we we've moved into that space and we will slowly begin to um move into the building but we will be having a ribbon cut cutting um extremely soon what we're going to do is right now it is um we are wanting to keep it on a board meeting day and allow for um some consistency of people to to know uh but also for I make a recommendation that when we do it that you hold your board meeting there at matanzas in that Media Center in a different environment so that we can invite our community in to see the the space but you get an opportunity to sit in and I have
101we be making range for you to have some type of dinner in The Sandbar but we'll have the meeting in in the media center there and it'll give our community an opportunity um to see that I think that your 3:00 meeting will allow for us to safely um uh release our students um we may need to make a slight adjustment with the with the time but it'll give us an opportunity to invite our community in so I ask you to begin to formulate a list of individuals you would like to see a a a a special invitation go to I'm glad Miss masero is here because I would say that we should also ask our former board members to uh be a part of that process as well as for them to provide a list
102of individuals um who should be included not to leave it just to us to make sure that we've remembered to invite everyone um that should be invited to this and so we are super excited and we'll be sending out some information to you as a board to our former board memb MERS um as well around a date and an invite list for individuals we of course we'll open it up to the public but we want to provide a special invitation to individuals to come and be a part of that rib and cutting idea exciting times enjoyed watching the Journey of this so you guys have done a really great job so fabulous and before you leave Chuck will you tell a little bit about our construction students and their involvement in the process over this
103last year so last year I guess it's this project started in 23 the summer of 23 so that the the junior class or the seniors at that class we gave them a full set of blueprints with and working with Mr Douglas um they had a full set of blueprints and as the building came out of the ground he was walking them through the blueprints showing him you know from a distance to say Hey you see that footer you see this and and then as the every month the we would walk them through so we got them all hard hats and safety vests and once a month the uh myself and the GC would walk them through the project it was only their sixth period class the the the ones that are in construction four they
104were part of it and then so we've gone through two cycles so was the J Juniors and seniors now we're dealing with the seniors now and so they're they're actually in there and I've talked to a few of them and they said they're they like it soes fabulous idea love it and they did partake in putting together some of the venes in the yeah and so part of the furniture that Joey put together the package in the wood shop class um he Joey's plan was to buy furniture from home or you know uh workbenches from Home Depot so we purchased them through purchase orders and then um we brought them out there and his wood shop class assembled them um you know and so then I just had to get him a dumpster and then
105they put all the trash all the there's a lot of boxes they put in there um so that's gone through pretty well too so that's fantastic um so they they've been involved since the beginning most of them and they there's a couple that ask some really good questions I bet they're going to remember that forever this is thank you all right thank you very much thank um sherff for may I uh request a slight adjustment um in order to address the um catalyst so uh may I address that now because I would like for Mr Bush to um he's looking like what do you want from me I would like for Mr Bush to pull up a document for your reference of the list of um organizations that you provide space to um to just
106go along with the request that has been um submitted to us if you're okay with us doing uh me doing that portion of closing comment um now instead of after sure we can do it okay um so Mr uh Bush will uh bring that up um for us so we have received a requests from um an organization uh through Catalyst to utilize our space and um the process that we take is first to identify in place all of our summer programs that need to be in our building and once we identify if there is capacity left we we work with different groups and organization over the years it's been the same process to identify if there are space within the the the location that we're going to have summer programs if there's space for them
107to to utilize and so we have gone through that process we've um identified from a request that was made to use space um we do have space that is available a part of this request is a request for you as a board to provide that space free of charge um we have public comment here today outside of that being a public comment if that request is made to me I would come before this board and say we have a request from someone from the board uh someone in the community to come before this board um for a topic you as a board will decide yes we're going to hear that topic we're not going to hear hear hear that topic so we have this request um for a use of space um I'm I'm not
108asking you to make a decision but I am asking that we are able to follow our normal process um if that is the will of the board to bring that before you um that will allow for us to identify if you as a board would like to add this this group to your list of um use of facility for free or if you you're you don't want to go through that route and you want to go the route of having them have a charge or a different um charge for the use of that space has this um this part this is the first time hearing of this organization so I would just ask uh have we vetted that they are not politically or religiously AFF Affiliated they are not we have um that can we
109identify where what the source of their Grant funds are who's funding this um we do not have that information typically that does not come through us this this is only this is brought to us through a use of facilities typically right use of facilities they would go on they will rent the space we would have limited involvement it but because the organization is wanting it for free then they would have to be added to the list of of organizations that you provide space for for free I'd like to add so this specific um program so reading so an an initiative I think for all parents and especially Flagler is you know kindergarten Readiness reading a lot of our High School faculty they see their high school students that can't read and so they slipped through
110the cracks so this program and I researched it um a lot the past few months um it's been going around in belush county for over 10 years so it happens every summer at multiple different locations and it's been going over for over 10 years and there is data that supports that their reading levels are increasing and so I think from my perspective as like a Schoolboard member but just a parent with children with reading challenges this is what we need and my ask today just to be clear my ask today is not for you to say yes or no my ask today is for us to bring this before you as a board so that you can make a decision around your use of facilities cuz that is where where it is that that that
111is what our ask is because there is no way for us you have a PO you have policies and procedures that govern this but if someone wants space for free this is the only way for us to do that is to come before this board and you say yes they can have it for free I would recommend like free facility use for a board vot um so we're not we're not bringing a boote but we will bring it back to you for another meeting yes and it will be this list and it will be the question that we're asking is do we add them to the list of individuals that you provide free use of facilities for and you as a board will make that decision I would also like to just receive some more
112inform on the overall progr I can send you the proposal that the proposal that they have again it has limited it has information but it may not have all the questions that you um are asking um but I'm sure with us putting this on a meeting um Miss benzo um and her team will provide whatever information is is needed they would be willing to provide that so what I'm hearing is yes we are a able to bring this forward before you um for consideration of use of facility a waiver of use of facility yeah yes I think we need to I mean the answer is yes from my perspective but just we just need to hear more about it I I had a few questions but I think it's Sol okay so we'll bring it
113back to under their agenda we have consensus yeah okay and who would be the um internal team contact in order to um forward the questions we'd like to to see to make a decision on that um we can um Miss Dr O'Brien is going to be um the person that you can reach out to but we will make sure that we provide you with the contact information for Miss masero and for Miss benzo if you have a question directly for them okay again I believe that you know we we have to follow our procedures and make sure that we have established um ways of work so that we can have some consistency in what we do in this organization yep okay thank you all right so we will now move on to public comment do
114we have anybody signed up for public comment no one for public okay well then we'll close public comment uh move to board member requests are there any requests today I just wanted to make sure that my um transportation updates are part of the request yes so what we have right now for board member requests we're working through the board um the master board training I know there was some conflicts with dates um school choice capacity um Dr O'Brien sent out an email um today with information stating right now we are not in a position to need to use Lottery um uh Guardian uh is on there that is going to be addressed during safety executive session uh the gifted screener is on their um more opportunities for principles to share was an area that you
115want us to continue to focus on I think we've resolved or working to resolve the amp question about the website as well as their points of contact Transportation campaign that is on um on and likely will be on for the next there yes yes um so we also have the public school communication campaign um U you board memb said that you want to kind of talk a little bit about that you were going to share with us some information that was shared from um fsba I think it was around Public School ready made communication it was a marketing packet already you already sent it to Foley perfect um tobacco zoning came up that will come when we discuss the tobacco policy that this board already has so that is when we will discuss that and
116there is a request um to bring in an organization that uh does the co-op Insurance those are the items that we're working through uh bringing forward to you when we look at these board member requests remember that we will sit and identify priorities of them um being um placed on the agenda but we will get them all on the agenda in a timely in a timely manner so when you um mail out the email you'll still have everything on there but depending on priority will be what will be on the agenda for future workshops yes so when I think about um like some of it like the school choice like we've really addressed that we can bring that back in a com coming months if we want to talk about the lottery system um still
117I think it my my intention of bringing that up is that I wanted to increase the communication around that as well as um uh Clarity on school choice around Sports and hardship um because the feedback from the community is that they're not really sure it's fully transparent there's some confusion so I feel that we could maybe do a little bit better job of uh holding maybe an informational session or something that and I know you've done some great work in um putting out on Facebook I've seen things um but maybe a little focus group what from parents do they need right we keep kind of guessing on how to outreach um but there's confusion around the sports the hardship and what to do if uh the number of seats aren't are available what does that
118process look like and we definitely can bring that forward I'm glad that you added the sports because I I was not looking at that lens um one of the things that we really pushed this year and we will continue to push is for our high schools specifically we want our students to be a part of a program of study and so if you apply for a program of study and you and that's the route we want individuals to go to get accepted into our different high schools when it comes to hardships we are going to open up um Windows more frequently for control open enrollment or Choice um for individuals to have an opportunity to get in at several different times throughout the year and order to really reduce the hardship and the amount of
119hardships that we were we were receiving because what we did find is that individuals were feeling out a hardship because they missed the deadline for a program or they missed the deadline for control open enrollment and that's not the that's not what the hardship is for and so we've taken that feedback and said okay let's open this up more frequently in order to um allow families an opportunity to get into the school of their choice especially when we begin the school school year initially for me I want families to be in the school that they want to be in at the beginning of of the school year it allows for us to staff that school appropriately and all of that so we've done all that we can right now with the information that we have
120in order to allow for that to happen but we will continue to work through that but we will bring um school choice I'm glad that you mentioned that because we were looking at it from a different angle so thank you okay so we will move on to um closing comments any closing comments I'll save them for tonight other than thank you for the opportunity for going to Tallahassee it was it was great like the second part of New School Board training learned a lot I mean I've already taken back specific examples for things so I really think it's good that we're a part of that organization because we're luy not every district is so thank you for having us be a part of that and then um I'll just look forward to tonight and thank
121you everyone for all your help with emails and questions yeah similarly um I'll just Reserve most of my comments for this evening but uh really encourage the public to be a part of the legislative process it was really um um exciting to see a a lot of everyday folks out there uh meeting with with their representatives and advocating for their causes uh you know and that's that's part of our system what it's there for and I um appreciate uh our uh support from the Sarah Brothers as well as uh the uh Senator leak and representative Greco for extending their time during a very very busy um session thank you I'll Reserve okay see you tonight all right super welcome back