001us during this board meeting. Give us discernment and wisdom to make the choices that we need to make to move our district forward. Please take care of all the teachers that are returning tomorrow. Please watch over our staff in everything that we do. And please give your healing power to those among us that need it. All in this we pray in your name this evening. Amen. Please address the flag. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. Welcome everybody. I will accept a motion to adopt our agenda for this evening. >> So moved. Second. >> Motion and a second. All those in favor, please say I. >> I. >>
002Any opposed? Motion carries. We'll now move right on into our stuff. And I don't have my computer on, so I'm going to go over here ask Mr. Lot to come on up. >> Welcome everyone. >> Running running slow. >> I got you. >> Good evening. >> Hello. Um we're just coming back to review the policies that were introduced last time. I do want to make the correction. Um normally we would introduce them, review them and then approve them. But because of the difference in the meetings actually we have to a required advertisement time. So it'll be three meetings from now. >> August 26th. >> The 26th. >> Okay. >> So we'll come back and review these again next time. And then the following ask for approval. Uh there's been no public comment or any any
003discussion uh about what we proposed. So >> do you need approval from us to continue advertising or just formality of >> this? Just review >> just uh review and answer any try to answer any questions you you may have. Okay, good. Good. >> Thank you, sir. >> Thank you, Mr. L. >> Mr. Mlen. Good evening. >> How are you doing, sir? >> Um, >> so we've got uh some changes to the pupil progression plan here. And what we've done is we reached out to administrators uh district staff if there felt like there needed to be some changes or updates to our pupil progression plan. Um the new language proposed is in red. Um, and I'll just kind of go through this. If you have questions, please just stop me. Um, there's a change there on
004page seven where it's talking about cross out local newspaper and now it's to be annually published on the website. >> Um, on page 15, we uh struck out academics and replaced that with reading and math. On page 21, we you can't really see the strike through there, but it was a 59 with a minus sign, and we removed that and replaced it with a 59 because that um makes it a little more smoother with Skyward. >> So, that's why that change was there. On page 28, we uh added reading there at the language arts, but we struck out two hours daily because it all already says minimum of 120 minutes. So, it's just repetitive language there. Um on page 31, um we struck out final and we changed that to quarterly. So, the students quarterly
005grading period is below 50, it will be changed to a 50 by the quarter. >> Okay? So, we we're being a little more um strategic on that. On page 32, there were some standards there that um instead of 16 out of 20, we went to 17 out of 21. And what we did uh we split that standard cuz um Miss Allen felt like alliteration and uh initial sounds should have been split into two standards. Uh currently, they're into one. So that's where you get the 17 out of 21. And then we did the same with u math there went to 14 out of 17. Um there was a change there where it says second and we spelled out second. Page 40. Um access for ELLL's 2.0 is no longer used by the state. That is
006now addressed as WEDA access. And then on page 44, um, we added some additional language. It was talking about middle school promotion, um, the language that was struck was that said that the principal may promote with a sesame completed remediation plan, but it was very vague and general. Didn't know what the plan was. So, the administrators asked and help create this. Could we come up with a plan that is more specific that we can follow? So you can see there that is the uh the language that the administrators came up with and we met with them all through the summer to make sure that this is what they were looking for and make sure that this fits what we're doing there. Um and that continues there on page 45. On page 46 um we added
007required for level one which is um as state law level one students are required to have remediation. And then level two, we added recommended um and that is the reasoning of some of our schools. It's just not possible with the the amount of staff to have all level twos in intensive reading. Uh we just don't have enough there, but they do get two tier 2 interventions. So level twos do get tier two. Um there is a change there at the bottom on page 46 um where the reading endorsement certification and reading or a micro provincial under the uh supervision of a reading endorse certified teachers that was some state language that changed for us. Um page 60 there's um some stricken language covers areas required on the NGSS which is no longer in use. page
00865, we changed FSA to state English because there are many other um assessments that we use instead of just the FSA there. So that's why that has changed. And then there's some the same language there, level one required and level two recommended. And then that's the same language there on top of page 66 where it's talking about the micro credential that was state language that we added. And then the last pages here, 76, 79, 82, and 84 are all the state change language from access for ELLL's 2.0 to WEDA access. Um, so those were our changes for this year for the pupil progression plan. Um, do y'all have any questions on that? >> I have I have one just because just don't know any better. Just because just don't know. What is a state approved
009course in career and education planning that the to promote to the eighth and nth grade? What is what's an example of what that class is? >> So on 44 >> page 44. >> Um so um we're looking at Zello and things of that nature. You may not be familiar with Zello. Then that's looking at um students can research careers and you know what it takes to have that career. uh the amount of funding money that they can earn from that career and we do that also in sixth, seventh and eighth but eighth grade is the uh state statute there that they have to do that. >> Okay. Okay. I just didn't know what it was. Thank you. >> Yes, sir. >> All right. So, we need a motion to approve. >> I make a motion
010that we approve the progression plan. >> Do I have a second? We have a motion and a second. Any discussion? See none. All those in favor, please say I. I. >> Any opposed? Motion carries. Thank you, Mr. Mlullen. And I guess it's time for Miss Lake. >> Come on down. >> Thank you. >> Good evening. >> Hello, ma'am. >> All right. This will be very very similar to what we did last week. The the proposed budget and the tenative budget are one and the same. So our this is the the first of the two public hearings that we will have on the budget. If we had anyone in the public, they would be able to ask questions at any time. And the same obviously for the board. So if you have a question as I
011move through it, just just uh ask. Our final budget hearing will be on September 11th. So, first we'll start with trim, our truth and millage. You'll see that our RLE is 3.084. The total tenative budget rate we'll be asking for approval for tonight is 5.332, which includes 1.5 for capital outlay and 0.748 Discretionary operating discretionary operating and state law RLE are all set by the state and then capital outlay the max is 1.5. So what is RLE? RLE is required local effort. This is the funding that we have to contribute from a local effort for uh state funding to provide this year around 30.8 million and that's through the FFP program. So our RLE is lower when compared to last year, but it's higher than what we call the roll back rate. So we had
012to advertise for tax increase. Roll back rate is the rate that would generate the same amount of property tax revenues as we approved last year. When tax bases increase, the roll back rate is less than the prior year rates. So that's why we advertise for a tax increase. But that just means tax value has increased. That does not mean that our local tax rate has increased. So this is the first part where we have to adopt the millillage. So next we'll stop here because we do need a a motion to approve the tenative millage as as I outlined 5.322 would be the total millage and that reflects a increase of 3.17 when compared to current year's total proposed rate. >> Okay. I'll be looking for a motion to approve the tenative millillage as follows and
013adopt tenative mill resolution 2601. Our required local effort will be 3.0840. Our basic discretionary operating will be 7480 capital outlay at 1.50 for a total millage of 5.3320. This total millage reflects positive change 3.17% of the current year's total proposed rate as percentage change of the roll back rate as found on line 22 of our school's taxable value. Do I have a motion to approve such? I make a motion to approve the tenative millillage. >> Motion second. Any questions? >> Seeing none, all those in fo, please say I. >> I. >> Any opposed? Motion carries and I drop the gun. >> So now we'll talk a little bit about the budget. But before we get into that, if you remember the budget workshop that we had actually tweaked this a little bit because when we
014did the budget workshop, we didn't quite yet know what our current budget was going to be. Was that be the house version, the senate version? ended up being really kind of neither but a little bit of both. So at this point we are this budget is challenged with a decline in FTE scholarships are increasing home schools increasing children not choosing or students not choosing the district. So budget we have a budget deficit so that's going to impact our reserve funding. We are lucky that we have reserve funding to offset that budget deficit in the short term. It is not sustainable. Um we're going to have to focus on uh you utilizing other funds as allowable by law. So increasing maintenance transfers and those things that we can do increasing um indirect costs that we take
015from food service and other funds. The base student allocation is uh there's insufficient growth operations. It is not keeping pace with inflation. And then health insurance uh board share costs continue to rise and what also should be on there is FRS was also increased again this year. So those costs continue to rise. So funding to public schools has increased minimum minimally while funding to expand school choice initiatives has increased exponentially. We do not have the b ability to do what private institutions do which is control their revenue. So, we can't create a new widget. We can't do something else to drive that revenue. Private schools are also not held to the same accountability standards as public schools. And right now, it's about $8,000 per student in the voucher program. And during the 2008 financial crisis,
016Florida lowered funding to education. And in the years since, Florida has never recovered or returned to previous funding levels. We all know what's going on with inflation. So we'll get to that in a minute too. So this is just a snapshot of the funds lost to scholarships over the years starting in 2020 when it was just McKay. >> I can't no I'm sorry. 2020 would have been when FES started. Sorry. May would have been prior and all the way up to what we're estimating a loss for this budget cycle which is uh 5.2 almost 5.3 million. So, private in the 2526 education budget that was passed by the state, private school voucher funding increased by about 3% and there's no cap on these scholarships, meaning the number of students that can are eligible for these
017scholarships. Since 2023, vouchers have grown by almost 1 billion in the education budget. So, let's take a quick look at what we're experiencing with change in enrollment. We're looking at May 2020 to May 2025. And you're showing we're showing what's happening in district, not including prek. We were down 64. Charters, we were down three. Homeschool, we were up 245. There's some overlap between homeschool and scholarships. It's hard for me to feel that out, but you can see where the students are choosing homeschool um or scholarship. So, some of the scholarships will not show as a loss for us because they never entered our district because you can go in kindergarten to a scholarship. This is our health insurance costs. So this is just to show that the board is bearing 87.2% of premiums. Employees are
018bearing 12.8. Total cost to the board for insurance in this budget is just under or just under five million. We have increased costs uh in the health insurance as well that are going to have to be addressed. So this budget does have a permanent transfer from the general fund to offset that um if we need that in February. So here on the next slide is where our base student allocation ended up $5,372.60 that is $4162 more than last year 78% increase while we were looking at closer to 2.4 in inflation. Second calculation I still do not have the fourth calculation. So what we don't know is how much we lost last year. So we'll get the fourth calculation at some point. We are steadily trying to finish our financials and it's very difficult since we
019don't have the fourth calculation. So we hope that is forthcoming. So the second calculation ended up with a total state and local increase of 504,000. So after the BSA was increased all the things uh 504 was the increase. and I'm just looking at district FTE. I pull out scholarships. So if you look at the second calculation that's online at DOE, the growth may look greater, but that's because scholarships are embedded in Ley County and in all the counties. Scholarship is shown there. So you have to kind of know the numbers and peel those out. So of that 504, we are expected to uh pass along the TSIA of $191,350. Again, looking at increased health anywhere between 300 to 500,000. Uh supplementals, the board was gracious and early on we increased our supplement budget and we're
020looking at about 100,000 there. We added an additional 75,000 to textbook adoption above the budget because we are adopting ELA this year and that was only K. No, what grade levels was that? >> What grade levels did we implement this year for ELA? K3 >> K3 >> so we'll have to implement more next year but the budget the instructional materials budget is not sufficient >> and then the increase in FRS which is around 150,000 so we needed a growth at least a million dollars just based on those and that doesn't include any any escalated costs already in the budget so flexible funds were already reduced by half a million and I think if you'll Remember last year we also lost a half a million to pration in the third calculation. That's not in this budget,
021but that means we got 500,000 less last year than we should have gotten based on our FTE because the state had to do appropriation to balance their budget after all the scholarships were underounted. >> And also the TSIA, just as a note, um it was 250 million in last year's budget statewide. It's 101 this year. But that 191, $350 has to be used for raises. So we'll take a quick look at a snapshot at the revenue sources for the tenative budget and I compared 2425 to 2526 and you can see some of the where some of the deficit is is coming from specifically in the state sources. You see we're down almost a million there. Local sources are up. uh there's a grant in there. So that's one thing you can't know when I have
022to put all these together that there's an actual grant in there and the grant is earmarked for specific activities. So it can't be for salaries or anything else. >> Um and then our inter fund transfers were higher last year because we still had the last bit of art and we were able to offset some costs for instructional materials and and a bonus there two rounds of bonuses last year. There was one tied to art and then there was one tied to uh just the regular compensation that came out of the general general fund. But overall, you'll see that revenues are down about 2 almost 2.3 million. And I have removed scholarships from this. So if you look at my budget summary, my budget summary will be greater than the revenue I've listed here and the
023expenditures because I have a five over $5 million revenue for scholarships and a equal for expenditures. They wash each other, but you have to in your budget because it's part it's considered part of your allocation. Next are the expenditures. These are by object. So you can see salaries. Our proposed budget is showing a decrease in salaries of a little over a million. And that is is mostly due to that bonus that we did um offered for longevity. I want to say that was a little over $800,000 alone. And you see employee benefits are up. Uh purchase services are up uh slightly. Contracted services cost uh quite a bit. You see that a lot in mental health and in ESSE. But we don't have we can't hire anyone. We have a hard time hiring people into
024those positions because of what what we pay. So we end up having to contract out for those. Um materials and supplies are down a little bit, but actually about the increase we did for um textbooks. We're probably really up in materials and supplies in the current year. So that kind of takes us that transfer line is what we've set aside if we have to make a transfer to our health insurance. And so total expenditures are down 1.3 million. So this again, this is what I just showed you, but just little pigraph to show that 78% of our expenditures go to salaries and benefits, 13% to those purchased services, 3% to materials and supplies, 3% to energy. Other expenses include things like subs and then 1% to capital outlay. It should be low. It is pretty
025small in your your operating budget because a lot of your capital stuff will come out of your capital funds. So there are just some things you can't purchase. So this is expenditures by function. So you know how we're spending our money but what departments where is it going? So 55% of that is direct instruction. So that is all of your classroom instruction basic ESE vocational all of that 55% of the budget is geared towards those direct instruction expenditures. General support services would include your principles, uh your board, your uh superintendent's office. Student instructional services would include uh like your guidance, uh any mental health um that we have and uh SLP. Instructional services is your PD. Maintenance of plant is your MIS and your maintenance department. I'm sorry, that is just your maintenance department. So,
026I pulled out your uh MIS and their administrative technology services. So, you can kind of see how those expenditures go. And I like to do this because most of our budget should be going towards direct instruction. So you like to see this is the debt service budget. This we just refunded the bond which is the bottom one. So that is representative of what we will pay for that bond refunding next year. And the top is cop certificates of participation. We've done different things, cafeterias and different small capital uh expenditures and that will be paid off but next year is our last payment for that. So that's good news but that also will reduce uh our debt service and then if we make are able to make our final payment for Chief Middle High School, we
027will then be able to start sharing the capital outlay with the charter schools. Currently we do not So our capital funds budget, this just uh shows our fund balance going into the year at 8.7 million. Our revenues at 8.6 expenditures is 11.1. That payback for Chief Middle High School would be in there. And that leaves our fund balance at 6.2. So the change is comparing it to the prior year. So our fund balance started out the year 4% less than last year, which is we're doing payback. So we I'm not alarmed by that. We did expect that to go down. Your revenues were up 16. Expenditures up 32. Again, we're paying 2 million or more to Chief Middle High School and um had to do transfers this year to help with the deficit the year
028we just came out of. So, those expenditures are up and our fund balance will be 40% less than it was. All right. So, this is the payback for Chief Middle High School. We are in our final year of payback. So, it would be just a little bit over two million that we have to pay back by the end of this upcoming school year. Food service budget uh starts out with a fund balance of around 2.6. We have not finalized our fund balances. So, you will see when I come back for the final budget that It looks like there's been growth, but a lot of times the growth is just or change a lot of the changes in the fund balances. Expected revenues of 5.6, expenditures of 6.4, and that leaves their fund balance of 1.7.
029Now, food service is different. They can only they are only supposed to hold, I believe, three months worth of expenditures in their fund balance. So, we are blessed with a really good food service uh department. They've maintained a healthy fund balance, but Department of A makes them write a plan on how they're going to spend it because they really can't hold that high of a fund balance. So again, I'm not too alarmed seeing their fund balance decrease because it's prescribed. Federal program budgets, these have not been updated. Uh they will be updated for the final budget. So this is just last year numbers, but with your federal programs, they just match. You'll have the revenues coming in will match the expenditures. Finally, your internal service or self insurance. Uh this is the one where I
030have I say that we may have to do a permanent transfer to get that uh fund balance up because in February they'll take a look at it from January through December of 25. And we have to carry two and a half times claims. Our claims are up. So that two and a half times is going to be up and I'm not sure if we'll have enough in the fund balance at that time. So that's when we would make a decision to fund balance. It is a separate discussion on if premiums are going to have to to go up. So the beginning fund balance is about 2.2. You can see the revenue and expenditures are pretty pretty close uh with an ending fund balance of 1.7. This is the budget summary that was in the newspaper
031with the ads. So I just add that at the end so that you can kind of see everything we talked about is is displayed collective on this particular. >> So we've come to the point where we need if we have any questions or anything to talk about we can do that now. If not we will need to approve the tenative budget and adopt the resolution attached to the tenative budget. Any questions? >> All right. So, I'm looking for a motion to approve tenative budget and adopt the resolution 2602 and to adopt the tenative budget. >> So, moved. >> Hear a second. >> Second. >> Motion. Second. If there are no questions, all those in favor, please say I. >> I. >> Any oppose? Motion carries. Thank you, Miss Le. Now we'll move on into our
032uh minutes. Is there a minute? No public comments. Anybody got anything? >> No. Okay. Now our minutes. Has everyone had a chance to read those minutes? >> I will entertain a motion to approve the minutes from prior meeting. >> So moved. >> And a second. We have a motion and a second. Any further discussion? All those in favor, please say I. I >> any vote? Motion carries. Now move to our consent agenda. Has everyone had a chance to review the consent agenda? >> Yes. >> And is everyone's questions been everybody any questions? Anybody have anything >> since it's just this intimate group? Anybody have any questions? Everything's been asked. All right. I will entertain a uh I do have one question on the various contracts. Are those the same as they are in previous years?
033If any of those contracts change, they're the same as last year. >> There was dup duplicate ELLL, but Angela removed the one of them. One of those, it was identical. >> Okay. >> It was just put there twice. >> All right. >> There are ones we hadn't passed. So, >> all right. So, at this time, I'll entertain a motion to approve the consent agenda. >> I make a motion to approve the consent agenda. >> Second. We have a motion and a second. Y'all so busy down there on the end. All those in favor, please say I. Any opposed? Motion carries. We'll move over to our consent agenda on the finance items. Are there any questions on the finance items? >> No. >> All right. I will entertain a motion to adopt the consent agenda finance
034item. >> So moved. >> Second. >> We have a motion and a second. All those in favor, please say I. >> I. >> Any oppose? >> Motion carries. Madam superintendent, any comments? >> Thank you, Mr. Chair. Um, I just want to say I know it was a lot to look at and a lot to take in that Mrs. Lake has presented and I hear the size and I see some of the worry in your faces. Um, I just want to take a moment to reassure you that that woman sitting right there, there's nothing I I don't think any one of us here at district, we don't run past her and she is very willing to say no when needed. Um, and that's appreciated. And I think that if it wasn't for her, we could be
035in a worse position than we are because of what she's done. We are far from the circumstances of some other districts right now and and that's that's thanks to Mrs. Lake and I'm the hopeful one and she's the one that keeps me in check. But I believe that all the hard work and the consistency, yes, do we have to look at some things and be mindful of it? We do. And I believe we will. And I think you know that during the federal freeze that we had when we had our emergency sitdown budget meeting, it was all day and every single person in that room. If you could have been here, you would have been very impressed because they were engaged the whole entire day. And every department had instantly had their own ideas. Well,
036I can look at this and bring this back to you. I can look at this. And that's what they've been doing since that day. And they're still doing it even with them saying we're going to unfreeze the rest of these title funds. But but we're still doing it. And that's also based on Mrs. Lakes's advisement. Yes, we have to be mindful of everything. So with that, don't worry too much. We'll be mindful and I do feel we're going to be okay. On another note, I'd like to thank Mr. Lot for sitting in for me last week. U Mr. Mlullen and I were able to or last week or the week before. It's gone by. Yeah, it's gone by fast. >> It's been long. >> Um we were able to attend the NEC conference. Of course,
037that was the first time for me. And another thing that the district did um and NEC did, they awarded us extra scholarships due to those title freezing and us looking at what we were going to cancel and what we were going to move forward with attending. Every district person stepped back and those scholarships went to every single admin in our district. So, you had your principles and your assistant principles that were able to attend and some of which I even had a conversation with and didn't know, but they had never been able to go before and it was very meaningful for them. And I think it for us it was great. It was nice to spend the time with them one on- one. you know, when you're not in their school and they have all
038these other things on their mind, it was a great relationship building experience with them and and they they work very hard. So, that was Thank you, Mr. Lock, for doing that. Um, thank you, Miss Kristen, for being here and sitting in for Mr. Delaney tonight and driving so far >> to be with us. Um, tomorrow, first day back for teachers. um your district staff and your admin, they have worked super hard. I think from this role, you know, sometimes people think in the summertime that things slow down and yes, maybe so for the students and some and some of the teachers, they get a little bit of a break, but the district staff, they're the the SIP that you'll see next week going on in the professional learning um they have worked non-stop and and
039it will be incredible for everyone. And Levy County School Foundation has great graciously they're going to give breakfast districtwide next week for those sip in professional learning. So, thank you to them. Um, and I think that's that's really all I have. I just want to make sure that you know how hard everyone has worked behind the scenes. >> That's fantastic >> this new year. Fantastic. >> Thank you, >> Miss Campbell. You got any comments? >> Yes. Um, thank you to all of the uh county staff administrators who have worked hard to prepare for the beginning of the year. and I am hoping and wishing a good year uh to all of our uh administrators at every school and looking forward to seeing the wonderful things that DB County is going to accomplish this year. Um
040yesterday I attended uh uh a launching initiative at Central Florida College and uh it was very good a very good presentation from um Citrus County, the program that they have >> and um we will continue to be involved with that and it's it's going to be good for us. But what I was most impressed was by our own county because in hearing about everything that they were doing, I realized how much we are doing and u very happy with that and and you know just the uh our graduation rate is a testament to that. Um, and I know how hard um, the AVID program works and everybody involved in that to encourage um, students toward graduation. Um, but I'm proud of Levy County and and what they are doing to to move our students along
041and launch them successfully. And I think this our involvement with this will help streamline all of that, maybe make it a little easier for us. >> But I was very happy to be be there for that. Thank you for the invitation to attend. >> Mrs. Baxter. >> Well, I too enjoyed the workshop that she's talking about and I I spoke to Tanya Taylor after it was over with. She's not here this evening, but she does such a phenomenal job for our district. And um I wanted her to know that I thought this program they're trying to launch would be a complement to what she's already doing. that it's not to take away from what she's doing. And um I too want to thank everybody here at the district for all your hard work and and
042I know in Chief the administrators and and staff are getting busy for this new year to begin and um and I I think it's going to be a good one. I'm a kind of a financially cautious person. So, um I appreciate Miss Lake and all that she does and and she takes time to explain things and um I have full confidence in you and I know that Mr. Lot, Mr. Mlelen and Miss Wade, I know that they all um are part of of that as well and we just thank you for all you do. Go ahead, ma'am. >> Thank you. >> At the bottom of my notes, I forgot to read one thing. You know how we do so many um student shoutouts and they come here and and you know, they represent everything. But
043I received this email and I wanted to read it and I I hope I I didn't tell someone in the room that I was reading this. So, surprise to that person. But I received this and it said, I just wanted to take a moment to recognize Morgan Bennett for the incredible support he's given us as we work to integrate a new program called SmartPass. When we started this process, we truly had no idea what all was involved in implementing a new system. Morgan stepped in without hesitation during what I know is one of the busiest times of the year for him and was so gracious, patient, and helpful every step of the way. Morgan works so diligently behind the scenes that people might not always see the full scope of what he does. I feel
044that Levy County would be lost without him. >> Thank you, Mr. Morgan. >> Yes, >> I don't have a lot to say other than >> summer sure goes fast and y'all did a great job and uh back at it tomorrow. >> Not really. That's it. That's I It's only been like a week. I don't have anything. So, all that being said, meeting a journ. Thank you.