001e like to call this Workshop to order the time is 12 o'clock I wish to welcome you to the superintendent's workshop being held in the Joe and idlet Jr Tec I ask that out of respect to everyone please silence all electronic devices and also if you have any material you wish to share with any board member please give that to our executive assistant Miss Moray we will take a break every two hours if needed before that at this time I'd like to recognize the superintendent to explain the purpose of this Workshop thank you madam chair the purpose of today's Workshop is is to seek guidance and input and feedback from board members for items that will eventually come for approval as well as to share information regarding academic outcomes which is good news and that
002is where we start today's agenda which is reviewing some assessments results that we received earlier this month and prior to going over the presentation I I think the board should take a great sense of pride in what the system has been able to accomplish the reality is the school board board governs the school system and our school system has made significant progress over the last 4 and a half years and that is something that each and every single one of you should take a great sense of Pride so what we'll do is look at overall outcomes what we have available to us is just the assessment outcomes Miss rosar was going to ask a question about cohort growth uh when this presentation is done and that is learning gains um at the end of this
003presentation there is information regarding new cut scores and hopefully not hopefully we anticipate learning gains and school grades and district grades being released later in this week uh but this is the overall outcomes and looking at the number of students in our community uh this includes Charter Schools as well as public schools this is all public schools uh outcomes so when you look at grades 3 through 10 in Reading language arts just to acclimate you to the screen uh you see ending River will always be at the top and you'll see over the course of the last four years um the academic outcome students scoring three or above play specific attention to 22 23 where it was 51 moving to 57 this is the percent of students uh in the entire system I compare us
004to the other treasure coats uh Treasure Coast Schools as well as okobe our neighbor to the west because that is the the closest counties but if you were to put the state up there in academics there's very very little movement across all other counties in all other assessed areas so St Lucy 51 four years ago 48 not much of a change uh where you see significant Improvement specifically last year to this year going from 51 uh to 57 that's a six percentage Point Improvement in grades 3 through 10 very very excited about that rate of growth when you're looking at math 3 through eight um why why 3 through eight in 99th and 10th you have algebra and geometry and we'll look at those in a minute once again you're looking at last year a
0055 percentage Improvement um that outpaces all of our surrounding counties outpaces the state uh both in the actual score of 60 as well as uh the rate of improvement from 55 to 60 uh this is every single student grade three through 8 uh very proud of that growth as well this is fifth grade science once again uh from 59 to 65 significant Improvement uh significant uh investment in time and looking at maximizing that particular score and once again um relative the highest rate of improvement from last year to this year um so we're excited about that and significantly outpacing not only in growth but overall students scoring at three or above in fifth grade science eighth grade science and we all know uh and speaking with me middle school and high school has been a
006primary focus of mine this year and a great deal of these improvements come on the back of the improvements in our middle schools and high schools uh so you see 8th grade going from 50 to 53 uh and little Improvement uh in the other counties actually in terms of growth St Lucy goddess uh in terms of one point but there's still 8 percentage points behind us in overall student scoring at three year Above So once again uh paying dividends in our middle schools and of course exams you're going to hear me talk a lot at nauseum about Civics next year uh this is the one area of all the assessed areas where we remain um consistent at that 69 68 67 Mark uh so there is although 67 is a pretty good number from a
007state comparison or comparing ourselves to the state uh but we could do better there and we will continue to talk talk about Civics uh when you look at us history um it's a completely different story 72% uh where last year it was 65 the year before that uh outpacing um all surrounding counties in US history these are our 10th and sometimes 11th graders in our high schools um now you're looking at growth because the next question I know a board member sitting on um the right side was going to ask is about the beginning of the year to the end of the year uh the growth over a school year so this looks at the rate of growth uh so you look at Statewide we're outpacing the state in every grade level or every grade
008band configuration we're looking at 3 through 10 grade three and then math 3 through eight um so really really proud of what we do with students when we greet them at the door and day one with what we're able to do over the course of 120 days so that is absolutely significant uh in terms of maximizing a school year so just to kind of look at this a a different way uh where we were we were 20 in the purple screen or block last year in State ranking now we are 14 in grades 3 through 10 that is significant uh 1819 uh which is the last year before the pandemic the last year schools were graded before I got here uh 31 to 14 that rate of movement is not consistent for for other districts
009most districts four years ago if they were 20 they're 18 or 22 uh this is an anomaly this is an anomaly something different is happening in Indian River County I don't care how you look at the data the data tells the truth in Indian River County across the board minus Civics is seeing significant Improvement math grades through eight 36 to 12 last year we were 16 now we are 12 continuing to push the needle there fifth grade science 35 to 35th to 5 that's a 30 ranking Improvement that's amazing uh we were 10 the previous year we are proud about that but now we're five we'll take it um great8 science um still 15 to 16 but look back to where we were we were 38th so we're proud about that um now let me
010talk about the shifts and cut scores so as you know last year we did not have that cohort growth those learning gains it was only proficiency so forever there always be an asct on last year's school grades and district grades because it didn't include the growth of all students it only included students who were able to get to 34 level three and above the state and this is why we don't have District in school grades now as a result of the new assessment they went through did the regression study to identify new cut scores they released those new cut scores um for school grades um to be approved Wednesday at the State Board of Education so what I am highlighting to you right now is pending board appr uh State Board of Education approval and
011some things you're going to realize that are different last year there was one scale the one scale was applied to Elementary Middle School combination schools and then high schools and it was if you had above 62% of the points you were an a if you had 54 to 61 you were a b 41 to 53 C and and down we won't talk about D and Fs because that's not who we are but you see there is a consistent grading scale the state is now creating different scales for grade each grade configuration why are they doing that because in high schools you have an addition uh components which are typically above or very very high as an example graduation rate graduation is everybody's business but only the high schools get credit for it so of a
012hundred uh our schools typically get around 92 93 95 points so obviously when you're just looking at for elementaries reading math science and learning gains they're only graded on eight components now including third grade where whereas a high school is graded on 12 components and those additional components uh come in at a higher score so they've actually made it more difficult in middle schools and high schools to earn an A so if you look at elementary there's actually a shift in Cut scores and a downward trajectory so um actually no I'm wrong it's exactly the same so there is no change in elementary school the scale stays the same but if you look at Middle School what was 62% of the total points was an a now you have to get 64 and for a
013b um was 54 they actually increased that three percentage points for middle schools to 57 uh and the C was 41 that's also a 3 percentage point to 44 and then a d from 32 to 34 so the state rightfully so is raising the bar from a state's perspective if you want schools to improve raise the bar and his historically what happens everyone's going to raise their effort to get over the bar um so we accept the challenge set by the state now you look at Elementary uh high schools a very similar scale once again 64 for the a you have to improve 57 uh 44 so if we go back to 2122 uh and we produced a 62 it would have been a a two years ago but now it's not if we would
014have had a 57 that would have been or 54 that would have been a b it is now not it's still a c now when you're looking at combination schools we don't have a combination school yet but we will um they have a more rigorous scale as well they're using the combination school grade um cut scores for the district so the last time in 2122 we had 59 percentage of the points that includes learning gains um we were a b so if we were able to produce or maintain what we did when you incorporate learning gains uh we would still be a b uh and we have to increase above the 62 in order to get um an A so the state has the components they have not released learning gains um in terms of
015looking at these new scales base on the rate of learning that we've seen in the data that I just shared we remain to be very very confident in in terms of the growth of the school system um I'll say it right now even though we just got these cut scores uh the expectation as I have said when I sat in this room almost five years ago I said every single School in this District should be an a we will make that a reality this time next year mark the minute that this meeting meeting is being presented on YouTube whatever it is at 2 minutes and 47 seconds Dr Moore said every single School in this district will be an a at the end of next school year um what our teachers are doing uh is
016to be celebrated the growth of our principles just not as Leaders but instructional leaders uh data leaders expectation leaders uh pushers and supporters is absolutely something we can celebrate um so later this week even though it's an extremely busy week uh once the state release approves these new scales which we anticipate that they do they have already informed superintendent they will quickly release school grades and district grades once the state has uh the state board has approved this so we're anticipating anywhere between Wednesday and Friday uh another celebration for our community with that that is a presentation um and I'll turn it back over to you madam chair okay board members any comments M Rosario thank you um Dr Moore these uh scores here um the grade scales you said were specific grade scales based
017on specific grade configuration but you're what so just to clarify the grade configuration it is in grade first grade second grade third grade it's overall elementary middle and high school yes ma'am and then the other question that I had was the scale scores there uh the new proposed no no no go back yeah right there sorry um the proposed ones that the Department of Education should approve on Wednesday okay just clarifying um if we go from so Elementary stays the same right just so that I can verify clarify what you presented because you presented a lot but it's the middle school and the high school that would change correct only for the a no for the a all but it doesn't seem to change for the oh yeah and it changes for the B okay
018um do those scaled scores incorporate our school percentage our school's percent percentage in total cumulative including English Math Science Social Studies and everything or do they look at these scale scores specifically for language arts and math or something to that how are the what what do they look for in order to get that 62% in order to receive that final score they take the components of each um grade or not each grade for ELA for math for science learning gains lowest 25 for reading and math that's another two put them up and then uh Science fifth grade or eighth grade civics then they average those scores to produce this so it is one score that is made up of all of the outcomes from the assessments dependent upon the grade level and and I know
019the answer to this but can you talk a little bit about why and mostly for the for the public can can you expand a little bit about why first of all I wanted to say thank you so much for the work let me just let me just go there thank you so much for the work that you under your leadership and your team have done um to act and the teachers and the principles and everybody else in our school system smiling sorry but I I would like to put push you aside um and I'm going I know I know I just have to do it but I have to give credit where credit is due here on under Kelly bora's leadership so I want to thank you Kelly because often time we address the superintendent
020because he is of course our hirer um and and he is responsible um to report to us as board members but you are the assistant superintendent of curriculum and instruction and under your leadership we have seen tremendous growth so I want to thank you thank you for the work that you are doing specifically with um teachers and principes and assistant principles and everybody else in your your entire team that doesn't eliminate everybody everyone everyone extended um in the district but certainly you deserve the congratulations on this so thank you so much and yeah and I had that little note I don't want to forget that so Dr Moore going back to you can you please expand a little bit about learning gains so previous coming out of covid I'm gon to say we did not
021have learning gains for a little while and then obviously we had a new exam the um Benchmark exam that was brand new and during that first year of implementation we did not have learning gains which was last not this past year but the previous year was the first full year now they're incorporating learning gains and in simple terms for those who are listening why that is so significant um and then how why would the doe want to incorporate those now so they're incorporating them now because last year they didn't have the ability to do so why didn't they have the ability because with a new assessment you're determining growth in between the administration of those those assessments from one year to the next when you only have the one assessment you have nothing in the
022rears to compare it to so because that is whenever that happens they have a new assessment there's always going to be a year where the state does not include learning gains because it takes two years to determine the rate of growth for a student um so last year there was just proficiency across the board when I say proficiency student scoring three four and five what does that mean it means any student who is not three four or five did not contribute to that School's grade but as you know when we talk about 60% of the students being three or above uh there are 40% of the students who are not the state designed probably about 12 years ago the new accountability system in which over the course of five years if you were to get
023a learning gain which is a Year's worth of growth um from one year to the next and you got that learning gain um for five straight years you would be a three a level three which would be a the at the average the previous system a student could get a learning gain every single year from fourth grade all the way to 10th grade meaning I got a Year's worth of growth but in the 10th grade I still never hit the level three so what the state did 11 or 12 years ago is drastically changed the game in terms in terms of of rigor we now have those calculations that we are anticipating receiving so when you look at the scale last year the I think it was 67% from a District's perspective was an a
024you see it's going down to 64 typically what happens it's 400 additional points districts tend to in some cases not maximize in terms of learning gain uh we want to celebrate being a district that has some of the highest learning gains in the State of Florida and I will receive feedback from my mentors once again I'm over promising on things I have no control over because this data is already done but I anticipate coming and telling this board when you look at learning gains uh both in ela in math and learning games for the lowest 25% Indian River county is among the top in the amount of learning taking place within a school year so all of it's now incorporated into the school grade and it's going to allow every single student in the school
025no matter where they come in at the beginning of the school year academically to contribute to the reality of that school which is the school grade so thank you for that um that makes that makes it clear for those for our community and for our constituents and for parents obviously who don't really understand what that learn what learning gains is um being the degree of student learning right growth over uh the oneyear period and then now of course you're talking about over 5 years period this makes a big difference um but if we can go back to that Benchmark screen um towards the beginning the PM growth yeah I think that's it so this is and and even the first year that we had um the new FSA um the new benchmarks test which was
026last year what I found what I loved about it was that we could see the growth within a student in a year so that's not anything new even the first year that it was out because students test um let's say third grade right they take the test in August um of items that would be a third grade level item in August clearly you know they would be lower it would probably be expected that many students would be lower in August because they haven't learned that material yet we do the same thing again middle of the year and then we do the same thing at the end of the year and that's how you can see the growth in how students learn within that particular grade so that that's wonderful I love that and I would
027I would like and it's one of our legislative items um for the Department of Education to actually expand upon that and give teachers and give the district specific um diagnostic areas within that Benchmark so that they can actually tailor something like what we do do with I ready so they can tailor instruction a little bit better I I I would like for us to get there some sometime I know that's not on us as a district but um that is definitely something that I think can help the system overall all right so that aside this still only looks at one year so the cohort you shaking your head so the cohort learning which I I talk about all the time even though you can look at small cohorts like in the in the case of
028learning gains either within the year the learning that has happened within that year or within 5 years cohort is slightly different so cohort monitoring actually takes the entire group and follows that group over time so in this case we would take a third grader and we would follow the growth of all of those third graders in comparison to their classmates up until they're you know 10 11 and 12th grade to see that growth over time and when you see that growth over time as they go up we can actually better monitor the achievement Gap so I think we could see whether the achievement Gap is actually closing within that particular cohort or not that's the part of the cohort monitoring that in my head is something that I'd like us to get to slightly different
029from what you're saying I'm not I'm not you know uh disputing or arguing that learning gains is not a cohort but there are different kinds of cohorts so the the overall cohort over time I think is something for us to be able to look at especially when we're talking about our um African American achievement plan you know how are we monitoring that Gap also I think cohort monitoring can actually get eyes on what that actually looks like over time so that we can then identify and pinpoint what's wrong within that those learning gains and then teach to those I don't know standards or you know whatever is is lacking within you know the the the closing of the achievement Gap so I'm just going to hand it back over to you um and but before
030I do and you can talk about that kind of cohort learning um and the achievement Gap but before I do I will say you said something is happening in the school district that is unique and I will say that I do believe your leadership now go to you I do believe on under your leadership one of the conversations that you and I had we were sitting in finance uh conference room um and I'll never forget it um and one of the conversations that we had and it was an observation that I had as a new board member at the time it was an observation that I had um and we've had leadership change over time um and that's fine and I'll be I I I don't mind being um the person to say it out
031loud but we did have a significant issue or concern where leaders were building managers and not instructional leaders and I think under your super superintendency you have change the shift in mindset and education to empower principles and your District team to no longer be managers of their building but to now be instructional leaders which then of course trickled down to our teachers and that is critical when you're talking about instruction so I'm going to hand it back over to you sir thank you um let me talk cohort and I'm not going to pass the opportunity to acknowledge the compliment um we now can do that so this is the second year of fast assessment we can't go back and compare fast to FSA that's why the state didn't have learning gains it was a new
032assessment what a 53% was under fast versus um FSA are two different things so this is the first year of producing what that cohort would be and I think we're probably going to get around eight or nine years of being able to do exactly that um and that was one of the biggest things uh when applying for the job the cohort growth um and this isn't cohort but when you compared the third graders to the 10th graders there was significant reduction over the course from when I was a third a current third grader to a current 10th grader the more time children spend with the school system the smarter the kids should get that's just simple um we're seeing us being able to Buck that Trend significantly like I said when you drill into this
033and you look at the growth in the secondary schools it is like I almost want to stand up and try to do a backflip um don't I know I know I won't but it is it is significant um um thank you instruction has always been my my sweet spot around systems and structures as as well um but I just want to let you know I am going to be motivating our principles they we have them in their leadership teams next Wednesday uh for a three-day Retreat and they will maintain being instructional leaders but they need to lead around Innovation they need to lead around individualizing educational opportunities for every single kid in the school they need to reexamine the choice offerings at their schools they need to look at their themes um if we just
034hang our hats on these outcomes we will not be successful in serving our community um so we are going to sustain The Continuous growth around the rate in which we think and learn to improve instruction but we're going to apply that same theory of action to be the state we lead in terms of being able to maximize instruction within a course of the year uh on how we drive data and how we make decisions as fast as possible to modify that instruction in real time to improve how we're exposing the kid to it uh to to expose the student to the instruction uh we need to do the same in Innovation and we need to do it quickly because the State of Florida has changed the game and we will not be the county that
035says puts our hands up like the Emoji uh we will be the county that says bring it on we will recreate what public education looks like to meet the needs of every single kid thank you okay Mr McDonald thank you yes I also want to congratulate you uh first uh Dr Moore for your leadership and uh Kelly for being a central point in contact for that for everybody here in the board and everybody in the room and and for all of our teachers throughout the school district that's it's a great accomplishment it's great to see us moving strongly in the direction of achieving um what all these students need to achieve and and getting to the level that they need to achieve and I want to be the first to congratulate you all for uh
036having A+ or having uh a-level schools across the district next year next next year next year very proactive sir yes I'm proactively congratulating you for that and raising the bar and I just wanted if if you could re refresh my memory what was relative to that 64% C cut off what is our our 2024 end uh rating for the school well that that's how bold and courageous I guess I'm being because we don't have that information because we don't have learning gains I thought we had the number um no we don't have we don't have learning gains we can make some assumptions but we don't have the complete data set so a student may have been in our school system but moved away if he went to a different system was in here between o
037October and February he counts for us but we don't have his data if he took an assessment and withdrew there's a lot of data sets that we don't necessarily have but when you're looking at overall growth in terms of what we're seeing um we we're excited and at the end of the day uh regardless of what the letter grade may may be you can't dispute the growth thank you okay um Dr Jones I don't think we say it enough but thank you public education we don't pat ourselves on the back very much but job will done thank you to the teachers administrators support staff District staff and superintendent because it truly does take all of us in a team effort I think these gain scores I was looking for those because we didn't have them
038last year I think they're key indicators of where we are and where we need to go and I think overall really really good job and it's just great that our uh District staff our principls our teachers have that data so they can look at it on a regular basis see where we need to grow and what we're doing well with and how can we do better I did talk with Dr McMahon this morning I think he's working on um the achievement Gap so hopefully he would get those scores uh soon and we can see where we are now it's very very important that all of our students are succeeding and you know I think that high expectations in general are what you have Dr Moore and our principles have the high expectations but it's just
039not high expectations and we're going to let you go it's high expectations with support I've said that many times I come in every once in a while nobody's here they're in the school which is wonderful absolutely wonderful because when principls and teachers support staff when they feel that support it's just going to you know be a lot better all around but the high expectations with support I think is what's moving us forward thank you Dr Bosa so I think when I uh thank you for the presentation by the way excellent presentation very informative um when I moved here in around 2017 one of the first things I learned about the area is that the schools were not very good um and what you've done under your leadership in the last two to three years is
040really turned our school system into a draw for people moving here instead of the opposite so we we really um I don't think we can really shine a spotlight on this enough of how much an improvement has been made um since I moved here under your leadership we're literally now um we're in the top 10 and and across the state and almost almost everything and uh instead of it being you know it's a nice place to live by the beach it's beautiful but the schools aren't great uh now we're some of the best schools in the state so um it's a massive change in a short period thank you um I too would like to thank everyone because I know it takes a team and it's a huge effort um I know you've made some
041very bold statements and and you know you're putting the proof behind the pudding so we appreciate that or is it pudding behind the proof I'm not sure um couple things I just want to point out I I stopped into curriculum instruction this week and um looked at the Civics book because you know Civics kind of rings out you know you're doing great things all the way across but of course you got that one little red dot there and Civics of course very important and uh I'm very impressed with the books and uh I didn't get to look through all of them I I justed a quick look um of course I'd like to dive in a little deeper on that book um but I'm hoping that that helps us a little bit with that and
042I'm sure you have a plan um would you say that ELC scores or the ELC sorry um the uh English Language Art scores have increased because of amplify and a lot of things that you've done to change how instruction is delivered so through the chair there's not one thing anybody will be able to say oh it's just because of this it is a comprehensive approach um but I think at the foundation and Ela um that amplif IFI curriculum is a key contributor to our growth um and I say a key contributor you can't say amplify by itself um because it's just words on paper and books right um it's how it's delivered and I told you from day one um It's A Hard teach but our teachers have been fully committed it was a a
043hard transition year going from what was which is what most other districts use a very scripted follow the big book and say the words and just read the prompts and turn the page uh it's generic that a curriculum company is making that's not the mode or the delivery style for amplify it's authentic in terms of what it's doing it's engaging students in in real stories that are factual in information uh it the level of writing is is superior based on the science of reading so it is is a key contributor uh because our teachers stood up and are mastering that te are they um I noticed that um that um not calligraphy sorry um script writing is in there cursive um are we able to fit that into the curriculum and teach it you may
044get me there because I yes yes hopefully right okay because I I still think that's an important skill that kids need um so you're not going to give us any projections on school grades right now I I've said enough bold things today that I'm I figured okay so one thing um would you go back to that pm1 pm3 s so I noticed that pm1 it's all the way back beginning okay thank you so I noticed in pm1 we're always behind the state is that because we give it early I know we give it like the first day possible is that do you think the reason why we're behind the state and when we start out the state does provide a a window we do start early um most actually I think pretty much all districts
045start within the same week now whereas two years ago or three years ago it wasn't that wasn't the case um we do give it as soon as students get back because we that information is crucial on how we design the teach for the rest of the year um I'd imagine within a three or 4 day window it's just the starting point so the reality is I I think our students come back and it's more of a reflection of the rate of growth you know what you're saying is the state starts three percentage points in math above but they can't keep the pace that we're keeping over the course of the Year where we grow um from 11 to 50 where they only grow from 14 to 42 I I think it's the speed in which
046we learn if it had anything to do with Summer slide I don't think it has anything to do with Summer slide I think it has because you keep in mind that is assessment at pm1 is a student scoring three or above without a full year of exposure to those standards that basically means if you're a three in the second day of school darn it you better be a five by the end of the school because you if you would have took an assessment at fast forward without learning anything more you would be a three you already you're already a three right so that's why I'm looking at it going well if the state starts out ahead of us why aren't they finishing ahead of us because of the rate in which our teachers are able
047to evaluate the impact of instruction and modify that instruction to meet the needs of the students we learn faster than anybody else on what we're doing with children around instruction to modify it as quick as possible we have a continuous Improvement model that we use we're the only one in the State of Florida that doesn't use their generic template for um School Improvement plans we use our own uh because it takes a full years of learning that the state uses and we jam it into seven weeks and we hold ourselves accountable to learning as fast as we can to drastically change instruction to improve it that that's that's the key that's that's the success good for you I think I'd like to say not only Kudos and congratulations across the whole team um but I
048think also one of the things I've seen over my last five years on the board is better communication with parents and I think that's key um focus you get a lot more people now using Focus I know that because I have parents a call and they'll say oh wow I was on Focus but I didn't see this um they're they're saying that it's better it's not the best yet um but it's better than it was in the past and I think that communication is key to making sure that our test scores continue to rise so kudos for you on communication and uh because I know it doesn't just take the curriculum team to make all this happen you know kids have to be fed kids have to be brought to the school by Transportation but
049communication sometimes we keep you out of the loop and I just wanted to say thank you for that because I think it's really important that parents know what's going on in their in their child's life all the time so thank you for that thank you and just as we transition nope Rosario Miss Rosario thank you um I want to go back to this slide with the discussion of the um Statewide scores um Statewide scores are are taken from the average of every single District across the entire state y so I mean it's not it's not the same as looking at our individual scores and knowing where where we stand I mean you're it's on a Continuum I I get that we need those you know for comparison purposes but um I still think it's it's
050not you're not looking at Apples to Apples there um the other thing with student progression since you mentioned I actually had a note here about student progression and I wondered about our student progression plan now that we have the fast earlier I said FSA I meant fast um now that we have the fast and we have uh pm1 happening where what would we do if a student comes in you mention a student second day that they're in or you know first week that they're in and they test the fast and you know they are three or above maybe they're four or above and what do we do with our gifted students like I know that's an area of improvement for us we have to do better there overall but what would we do in case
051in the in the case of a student who clearly shows Advanced um knowledge of that particular grade do we recommend skipping them to the next grade do we call in the parent what do we do with that point so through the chair I'm not going to push myself aside yet but I am going to ask Miss P to respond but I I will I will say this the students who were level five and four in this District great but those same students contributing to the learning gain component awful it has been a and I'm talking about our high achieving magnet schools so it is a point of accountability for those principles when we say all we just don't mean the lowest 25% and I've said it since I've gotten here um we have ivy league
052students who are not being put on the projectory to hit the Ivy League school nothing wrong with the state school I went to one go NOS um but you need to have the option if you have the ability so from my standpoint it's accountability and on your evaluation uh we're going to look specifically Beth the evaluator shaking her head um we're going to look specifically at the the rate of growth for those so when we do Datacom which many of you have had the opportunity to see this room fill and we have very strategic difficult conversations around data if you listen to a magnet school the conversation is completely different to make sure that those students are maintaining that growth Miss B you want yes that's a great question and uh everything that Dr Moore
053just said is exactly what we're focused on but in terms of the student progression plan we do have an option for accelerating student students and it could be anywhere from um a Content area specifically or perhaps even a grade level um there is a mechanism in the plan for that okay thank you you're welcome um I would also add um for those students we were talking about Civics a little while ago um for those for our entire District uh I think it was last year or two years ago maybe I recommended um debate um the state was um recommend commending a particular office that was created for debate that wouldn't cost us any money there was a grant available for that um to be implemented in our school I don't know where we are with
054that but there is incubate debate as well incubate debate is a great um organization um they are across the entire State I think actually they are nationwide um and they are within Public Schools they actually seek out leaders such as ourselves ourselves to be um judges in their debates and they're fantastic it's a great opportunity for students and I don't mean students who are getting ready to take the Civics exam I mean go back right start prepping them from fifth grade and sixth grade and seventh grade there's no way that we would lose any opportunity or should lose any opportunity in exposing kids to an actual real debate class or a debate you know some way or another for rhetoric and for for history and for you know researching these topics and having those discussions
055in a debat likee setting um and a lot of those students actually learn Robert's Rules too throughout throughout that entire process or you know some form of it um there are some groups and classes that I've heard Across the Nation where students in these higher level classes are actually learning Robert's Rules as a rule of thumb for even their clubs and how they run their student clubs and so I don't know if we're tapping into the you know these resources um so I I just I saw some shaking head with the incubate debate or the debate that was recommended by the doe a couple years ago yes the recommendation regarding the Civics Debate Club uh we did take that and we did begin an implementation last year it was more on a club basis this
056year we're rolling it into classes specific classes um our critical thinking courses in seventh grade will focus on the Civics debate initiative as well as a couple of High School courses as well um so yes we are it is one of our initiatives in the curriculum and instruction team this year uh we're calling them Civic Scholars okay and it is a debate yes ma'am awesome so uh before I'm not done I had one more item sorry appreciate it um board members as you know the superintendent cannot do anything unless there is consensus by the board for a formal vote so I'm actually going to bring this back to the board because there was there were only two board members up here who showed an interest in cursive and script and I want to give the
057superintendent clear Direction on how to move forward any other board members here are interested in making sure that he and his team Implement and teach this year going in script and cursive for our students it's already in the Amplified that I was just asking was being taught yeah I don't think we need to be specific I already asked it's my time I don't think we need to get in the weeds you just asked us that question this isn't the weeds this you just asked us a question how we feel I'm telling you how I feel I feel it's getting into the weeds and telling the superintendent how to do his job no it isn't I'm not telling him how to do it I'm asking board members for their feedback um I I would support cursive
058writing uh instruction um and I would say that if if we're having difficulty finding the time in specific grades or classes that um I'd love to hear if there's something we can do about it but I mean I'm definitely would support that so through chair it it is a third grade standard and we do cover all of the these standards um so we we do do it I don't think there's there's I don't need direction to to adhere to the standards I don't think that's what Mr raria was saying but it is a standard and and and we do cover it yes um I just agree if it's in the standard we'll just take a look at it if you think anything else needs to be done I trust your team I was referencing a
059debate with my wife that's and the same I support it I'd like to know that people when I write them something will be able to read it but I think it does a lot there's a certain element of mental learning that goes along with cursive um so I think there's an advantage to it yeah that all right so before we go on to the next item I just acknowledge my entire team to call them my team is is absolutely inappropriate they are um my work family um I am not easy to work for because the ex I y'all didn't need to agree just like that um but at the end of the day we are so connected and doing this work the expectation is collective across everyone that sees uh that's sitting here including Eric
060um and this level of success is is one unwavering commitment um to be open to be honest us to push to support one another with all of our flaws to make this work happen so this is not my outcome it is the community's outcome uh because you have some really really Kick-Ass leaders up here so thank you to that and talking about that we go to Mr Green I'm going to move up the budget conversation um so we have ample time to have that conversation I didn't do a PG warning before we spoke what I should have done a PG warning oh sorry it's true thank you Dr Moore through the chair um just a few updates so we've been talking about the budget for a little bit now um on last Thursday on the
06118th the doe released the second calculation which certified our millage rates that's one thing we'll need to have before we can finalize the final budget um very small change in that area the required local effort or the amount of millage that the board is required to Levy to generate enough funds to operate the school district went from 31030 down to 3.50 or a98 mil change so a very slight change in the required local effort that change will be reflected in the millage rates that we Post in the ad this week we're working with the TC Palm to get that layout as required by Statute Those ads the trim or the truth and millage ads which is your budget summary your proposed notice of tax increase and your Capital outlay ad will run in the TC
062Palm this Friday the 26th which will give you the 2 to 5 day um notice time before the 22nd which will be our first public hearing on the tentative budget in this room at 50:1 p.m. um just a little summary on the budget so um the budget book that I know you've only had for approximately 10 days and it's a it's it's a large book but um I've had some meetings already and I know you're going through it the budget book itself encapsulates a lot of information around this process for our community and when it's when it's finally put out there it's actually on the last agenda we published it with with the trim ads as a digital copy so the community could see it's tentative but as that book progresses and we move into
063the final budget book they'll be able to see those trim ads and what we're required to Levy they'll be able to see information around the Strategic plan and how the funding of the school district and the expenditures of the school district align to the specific things such as academic success and safety culture climate communication and engagement Talent Development organizational and fiscal responsibility how those things align to those particular um initiatives within the Strategic plan with academic success being the largest piece of that pie they'll be to see information on the staff allocation model how we fund the schools and we had a question previously from a board member about um zerob based budget and actually the answer is the schools are budgeted through this staff allocation Model A set amount per their FTE so that's
064something that's reviewed every year and tweaked they're Staffing the number of teachers the number of coaches all of that is derived from the staff allocation model and then they'll find information on the various funds there's seven distinct funds within the budget um the general fund being the largest roughly 57% of the overall budget is the general fund and roughly 64% of that is focused on instruction specifically so um behind that we'll go into the individual funds in the budget Debt Service Capital Federal such as your uh idea food and nutrition your health insurance fund and your Enterprise or extended day fund as we've um been talking about quite a bit then we break into the schools and departments broken down so you can see the individual School budgets and then there's a large section at
065the end with additional information about how we got here through the legislative process and some other resources so it is a very large book with a lot of information but it goes along with that fiscal transparency and financial transparency um it's something that is tentative so it will change we're actually still finalizing last year's budget we're you know doing year end and expenditures all the way through June and we're already starting to engage with Auditors for this coming uh year to set those things forward and today is just another opportunity for the board to be able to ask questions we do have a couple staff our key staff um I believe y Stephanie lets our accounting manager and Kim kopan our Director of Finance who have a heavy lift in this development of the budget
066are here to take notes because um I'm assuming there'll be some question questions that we'll want to take back maybe some specifics if it's something we can answer quickly we'll try to do that otherwise we'll try to you'll get a culmination of all the particular questions so that we can respond to all the board members prior to our next meetings which the 29th is the first public hearing and then we have another workshop on August 26th and we have um the final budget September 9th so with that i' um Madam chair I'll just turn it over to the board for questions sure yeah um you know I know board members are going to have time with you like I've only gotten about third of the way through the book um because I'm going line by
067line by line and I had two high level questions they're bird's eye view questions um all my specific little questions about this or that I'm going to ask in my individual um U meeting with you and then if of course I have a further thing I think that other board members need to bring up I'll bring it up in the next time we meet um but the t two birds I had is about Sr 3 on page two um it says 95% or 2 28.6 million has been collected but I heard previously that we've collected it all are we not going to get the rest of it yes so we're not going to we are going to receive the yes that was when we did this particular and again we were prepping this way early
068and Esser actually runs through September so we're we're planning that on fiscal year as far as salaries making sure that you'll see in the budget that we've covered all of our positions through other funding sources either General funds or Title One funds or mental health whatever we're doing to fund those positions as of July 1st but there are small expenditures and small things that will come in um but it actually expires in September and we do expect to receive a 100% of those funds okay it's not going to be like the hurricane funds that we didn't see for years no okay and then uh the other question I had was about um could you give us again a reminder of the ratios that the state says of teachers to students because I'm looking at the
069um allocations per school and I just want to make sure that I have those numbers correct when I have them in my head about State rules versus what we do are we aligned with the state exactly so we meet class size by um School configuration so 18 is is K to K to three uh 4 to 8 is 22 um or 4 to 7 is 22 and then 25 is 8th to to 12 but we meet that that has changed from the state's perspective from a realtime by classroom average to now a School site average so um there are districts who are exceeding that um but we have always maintain that and that's been some of the work that we've done this year to look at those ratios because here in lies the crystal ball
070of Florida Finance for public education um we start school in August we don't finalize uh the number of kids until basically October so we have to create a projection uh that will be accurate on what we're actually going to have in October um so we have to do that in August so um is that the case though for um resource teachers banned you know yeah that that's your 2025 no no that's core subject area so obviously make that very clear they look specifically at the core right um do they have a Max that they can have in their class they did it depends on the the content area okay and the reason why is because if you look at your um um board members if you look at the middle school and the high school
071uh basic teacher ratio it's a it's 23.5 and 27 which was above the state rules so that's why I question question that so are you factoring in those resource teachers when you're putting that in or is it eth grade is affecting the middle school one so actually a very good point um if you look even at elementary you'll see it's at 19 last year was 18.5 so the class size is 18 the purpose of a staff allocation model is in the spring we started actually in January in the spring of the Year putting together a model that's going to project your staffing needs in the fall of the next year and when looking at declining enrollments when looking at all the factors that go into that and moving it we adjust that based and we
072adjust it based on the previous year's October FTE comparison so it's a staffing model it's not a class-size model what will happen is within the first 10day count we'll actually start getting I didn't give a actual numbers yeah actual numbers um and then we will adjust class size based on that but the Staffing that we go ahead and do over the summer um are based on this model and we adjust that each year to try to be as accurate as we can and not over or under staff at the beginning of the next fall okay so in other words you're um you're not buff buffing because you're actually under so you're looking at um because of reduction in students but as those students now materialize through choice and they come into our schools we will
073fund those classroom positions as necessary cuz they come with the FTE with the FTE so it's a very good distinction between a staffing model versus a class-size mandate that we have to just balance so we're not overstaffing during the summer and then all of the sudden if something didn't happen and the Ft wasn't there and we had to reduce allocations that's that's a harder thing to do than hey we have 100 new students the end last year we need to add five more teachers okay great that's why I just want to be real clear about that because I know we have state law rules and I was wondering how you're budgeting for that all right uh Dr Pasa would you like to go first um I guess uh one question I had was if we
074could go back I know we discussed this a little bit um for the summer learning programs could you could you talk a little bit about the financing of that and and how that goes so the summer learning programs we have extended day uh program that we've talked a lot about going on um that particular program is funded through fees collected by the parents you know or fees for the parents um and then during the year that's a before and after school and that's on in your book that's called the Enterprise fund because it's almost like a business fund it's self-funded it's not general fund it's not any other Capital funds they fund themselves um through that I don't know if Miss basur or Dr now in terms of other academic programs there's no survey during
075the summer back probably I don't know I was probably an assistant principal the state funded summer programs summer school zero dollar are provided by the state for summer programs with the exception of esy extended school year for students uh who have that captured in their IEP so we are carving out the dollars to provide um that funding we also use the the reading plan for for third grade um and the reading plan for third grade to make sure those students who need that additional support uh for promotion so it is continuing so an example the Middle School promotion that that's coming out of the general fund budget that we're figuring out how to how to fund to provide those services but no Earline doll are provided for summer programming within the general fund okay and
076is that um are there any other summer Pro like what about a summer camp program is that so we we do run the the summer programming we have a a a healthy summer program um in addition to that as we're closing out schools we rely heavily within our community or not for profits to Market those those programs we do a really good job we in this case being the community to make sure services are being provided there's so many services out there that are free of cost to our community uh what we provide is the summer camp experience so it includes very similar to like when I was in summer camp you got the roller skating you got the Arts and the crafts and and all those different we have a little bit of enrichment
077in there as well to avoid a summer slide um we offer that we are the best price in town outside of free but there is a lot of free services being provided that we market and get out out there and if I remember correctly the the summer camp program we don't fund directly we fund through like an NGO is that true we we collect that's the Enterprise that Mr Green is referring to so you all a few months ago approved the fee waivers or the fee the fee prices for that um we use we collect those fees and run that summer camp it's summer camp I mean I remember a discussion about how we do not directly fund it we we fund it through an NGO is that true no it's it's funded we don't
078fund it your dollars don't fund it it comes through the registration fees and the weekly fees that are being assessed to the parents okay all right Dr Johns thank you again Mr Green and your team and thank you for always allowing me to come in and ask questions um the one thing that I look at when I look at our budget is how it aligns to the Strategic plan and when I share that with people you can see the most amount of money about 42% going to directly into the classroom and to our teachers so I think that's a real key um when we look at the staff allocation model Mr Green and I know day 10's a big day for principles and what they are going to have for their students and so forth
079is that when you kind of look at where we need to do something else or is that how does that request work from a principal like I have a lot more more kids than I thought of and so forth how do you work that so principles Mr Green is working with with HR now miss Christa Foley and they're looking at numbers every three to five days um and there are teachers that they call and say well wait a minute you're you're under enrolled based on the allocation model you have an open position let's not fill that position because you're within the ratio that Mr Green is discussed there's other schools that are saying hey I'm right at The Verge I need another one um we want to hold true to that ratio as best we
080can um because we want to be balanced and and typically uh it's very very once you hire the teacher you own the teacher um and if students start to come in typically the model is pretty solid now um in terms of En enrollment the only thing that we we don't know is when school starts on first day are they going to to show up and typically there's always going to be a percent of students stud that don't show up and there's going to be a percent of students who just do show up and they were not enrolled and it becomes you know can we get that math correct in best case scenario we're quickly adding teachers to level class size and not having to absorb the cost for a teacher because we uh un over
081project it either way it goes whether you over project or under project whether you get a teacher lose a teacher it's just hard on the schedule do you think our principles do a pretty good job of projecting so they're on it or in terms of those contributing factors of of the academic success some of the work that we do around Master schedules uh led by Miss Bieber um is is crucial making sure we're at class size making all of the students in the secondary school are in the most appropriate courses and we're accelerating their academic outcomes uh and giving them rigorous experiences um master schedule has been a tremendous improvement over the last several years thank you U just a couple more um when you look at the general fund balance and I know it's
082fluid but what will we start the year for uh with in a general fund balance what percentage so you budget your general fund balance at 5% so your fund balance will start at 9.4 million or 5% um when you start seeing the AFR and the final dollars that are not spent that were appropriated will show as your true fun balance last year that was around 26 million 26.1 and that was 15% of the overall budget the estimated right now is 28.6 which would be 14 it's actually a percent less because the budget is increased so that fund balance that you're talking about again you budget for a 5% that'll be your fund balance but the fund balance you're talking about will Pro most likely go from 15% to 14% good um Tans will always come
083up and I met with you Mr Green to take a look at it out of the last 15 16 years we've done about 10 Tans the one area where we kind of didn't have to is when we had that Esser funding but just for the public going for a tan what does it really cost us because I know you talk to me about what we invest in the long run once we borrow and then pay back can you give a little description there I can the only thing I would say is we do have an item for the tan on the workshop later this afternoon specifically and I'm business meeting uh no on the work shop there's an item to cover the um I thought I sign tax anticipation note I'm sorry I can tell
084you you could wait buddy that's no problem but I can tell you for this past year it was roughly 25,000 in fees to go out 156 50 60,000 in interest so roughly 1880 $190,000 in cost to cure occurred we when we get those dollars we sit them in our cash bank accounts which make a higher interest rate than we're borrowing so at the end of the day the net cost was around $119,000 for that $12 million loan that got us through January but we're going to talk a lot about the tan this afternoon when we get to that item and um just one last item I'm always looking at this as far as our debt and when it will be paid off are we looking at I think it was 20 that remind me but
08520 are we moving forward on that yes absolutely so debt services on page 63 of your book fund 200 and what you'll see you so another reason you didn't have some Tans way early on um I'm pretty positive was you went out you had some cops certificate of uh participation so you had some additional lending there for some projects and those cops you have a 14a a 16 aamb um one of has a final payment due July 1st of 25 one of them has a final payment due July 1st of 27 you also have a q skib a qualified School construction Bond and that maturity date is December 1st of 2028 so those will be falling off you also have some performance Contracting where the board went out and said we have some upgrades to
086do that save money we have old t2 light bulbs and we can put LEDs in there and FPL and Con Edison you partnered with him to say go ahead and put that capital investment in for us now get the LED light in and pay us back through the cost savings that we know that you'll generate we even though that's not truly has to be reported as a debt we report that as a debt on here and um those final payments Con Edison are October 15 of 29 and FPL is April 15 of 32 but those are not true those are we're paying it back through the savings through lowf flow water fixtures more efficient light bulbs and things that were put in place to give us cost savings over those years thank you Mr Green
087and just in general um I'm very pleased with the transparency you know anyone can come into any public school district look at our Capital look at our internals look at our operating budget and we can tell them where the money is spent so I appreciate that very much thank you m Borg Mr McDonald um just to follow up on an earlier discussion we had uh and and what you were just speaking to Mr Green with the U uh Energy Efficiency Contracting and um you've explained a little bit about what those uh those expenses went towards and I just wanted to verify my understanding that um it looks like versus our our cost to liquidate those Capital expenditures that we are net positive and uh relative to the savings we're we're achieving and I'm wondering just
088how we are able to to verify um the actual cost savings yes that's a very good question and the answer is yes it's a positive so we get that's a report and it's a guaranteed savings through those contracts and they report that monthly on those savings to us um so that we're able to verify that we're actually saving the electrical costs um more than the capital expenditure that we initially initiated and and it is a guaranteed savings that's in that product this is measured against a baseline then I presume yes okay anything else no that's okay Mr Rosario um so I have a question I'm going to go back to the Esser so we are estimating uh to still receive 1.4 million in that sr3 that would be the difference I believe of um what
089is allocated of 30 million and then um I think you you wrote here that we've already collected 28.6 million so if my math is correct that would be 1.4 million that we're still waiting for yes okay um when are we expected to receive that I don't know if I heard oh we get it okay so if we're supposed to you I think that's thank you for that I think so the the so what she said just to make it public in case people didn't hear was that we would spend that money and then get reimbursed but what if but what about the um the deadline of using it we're using funds that we don't have how does that impact technically we don't have the 1.4 even though we're promised it but how are we using
090it before we can get reimbursed before that deadline or that date in September when it's supposed to Sunset right so you are I mean you do have cash on hand in your bank or and we start off like 50 million and then you start spending that down as payroll comes in and then so we're starting to get our state ffp which is around 48 million of our budget that comes from State fundings we get that every two weeks in payments so roughly $2 million for the 48 payments throughout the year so you are we are starting to get that and then starting in October we'll start getting our um local tax dollars with really the bulk of them in November and December so you are using your dollars that you have now cash on hand
091with your State ffp dollars to uh to basically align those salaries to use that up and then get reimbursed for it and how long does it take for us to actually receive it what is the is it are we expected to receive a reimburse urement we're supposed to spend it first and then get the reimbursement I mean could that take six months could that take a year one month oh it's generally around 30 days okay all right so it's not like there's a long period of time in which we need to worry okay so that's pretty good all right and uh that 1.4 million you're saying is expected to be allocated for salaries which was already determined prior prior during I guess postco and whenever the sr3 was granted to us right I don't know
092what it what it's called awarded okay um I have a question about I'm going to go to page 11 and it is the Strategic Plan Focus areas the pie chart there um as it is in other places within our book um in previous years we have as a board determined that academic success is very important and that the majority of our funds should go towards academic success here what I see is that 41% is of our budget is um allocated for academic success and the organizational fiscal responsibility is 40 there's only a 1% difference there that is very very close uh you know from the average everyday person I would say something's wrong with that it shouldn't be that we are spending just as much money in organization in the organization of the district we
093should be spending way more in my opinion on academic success so I don't know if there is a way to adjust that and and we certainly haven't we don't have somebody said a crystal ball you know we certainly don't know but I don't know if there is a way for expectation and I'm just going to throw a number out there that we should as a and maybe we should start having this conversation maybe as a board we should start saying well our academic success in our budget should always be at a minimum 5 to 10% more than everything else you know maybe oh I like you like that right I saw your head go oh that's good and and I'm just saying because if that's our goal right the state is upping their expectations changing
094the the scale scores um you know how are we going to reach that where does our budget show that we are actually going to meet the state at that challenge Dr Moore said I accept that challenge but our budget isn't changing to reflect that acceptance of that challenge maybe maybe there could be something there to show look we you know not only do we accept it but it is reflected in our budget right um and that is something we can take back and and work on how I just want to like for example under organizational and fiscal responsibility some of the things aligned there for example are food service so that's feeding the kids to be there to be academically prepared for the day so one could so we're we're putting that under a departments
095and District organizational structures but really that's a key to academic success as we've talked about before you'll see the Camp that's 10 minut the capital fund of $48 million well the capital fund goes directly into those buildings to fixtures Furniture equipment to they it buys the technology that they're using so um very good point but I would not say that organizational and fiscal responsibility that many of the items in there aren't directly related to the academic success of students well maybe maybe it's just a a way of maybe you can go back and and realign it um maybe that is true but just by looking at the piie alone it looks very just the piie alone looks very topheavy very administrative Focus very organizational focus and not very student Focus or classroom Focus so I
096or curriculum Focus so I think that that certainly needs to to switch um and I and I actually as I speak out loud I think that maybe the board should consider and start thinking about challenging the district to that you know minimum of whatever you know 5 10% you know in our budget um overall um for for academic success so but I appreciate I'm sorry Dr Mo I appreciate that you'll um take a look at this and we'll revise yes sir and maybe it's looking at it from the general fund because at the end of the day um some of those are fixed costs that we can do nothing about even though they influence instruction uh where we have flexibility should be around academic support so maybe there's multiple ways to look at the pie
097uh and slicing up dollars can I can I add something real quick I I read in in one area um pursuant to this conversation um approximately 67% of the budget is allocated to instructional services to students and I think that goes into to what you're saying that some of the money under that 40% of organizational fiscal Etc is actually going to instruction it's just in this graph it doesn't appear so yeah let me add one other thing under like support services that would be a good example I believe they do a lot of academic support and so even though they're in the green you know they could be in the orange as well I just don't think they're situated in a school but they do service the school so what Dr P was saying it's
098not represented in this pie chart but it is happens to be in the budget that way but and I I won't interrupt anymore but I'll agree with the sentiment and I think we all can all agree that we want to obviously get money in the classrooms things that affect education and ultimately shrink the district is is kind of the goal we want to reduce administrative costs so we can further their education more directly but I want I'll let you continue no thank you I appreciate it that's fine this is this is what it's all about right board meeting I mean superintendent workshop and uh board members contribute um the other thing that I certainly see again just by looking at the pie chart is a huge room for improvement in communication and engagement um that
0993% looks so dismal on that poor pie chart um and I'm not so sure if that is I'm assuming because we don't have a narrative uh to this this is just title and maybe that's also an area for improvement to explain what these areas are there is no narrative to explain what communication and engagement is and why that's so small my assumption is based on previous conversations is that that is an area in terms of Outreach to the community uh communication with parents maybe engaging parents in or families and if that is the case this looks this does not look good so throwing that out there anything else Mr mcdonal I have I have oh yes sir no that's actually to your point I just I was looking at the organizational and uh uh fiscal
100responsibility category there's two very large ones uh Capital fund of course which you mentioned which is our infrastructure which does indirectly uh support or provide for the opportunity to for academic education and then also the districtwide services at 39 $39 million perhaps you could just extrapolate on on what falls into that rather large segment of that category and so those are your reserves as we talked about where you'll see a budgeted fund balance of 9 million but you'll have the Reserves which go into whatever come up during the year that need to be addressed um so those funds absolutely are there to support you know academic programs or what might come forward some portion of those would ultimately fall into actually being spent in an academic Pursuit area right and and so the way this
101pie chart is laid out and to miss Rosario's Point like communication and engagement the purple if you were to look at the purple box you'll see the things that it funds by facility so the Enterprise fund me is part of that meaning the before and after school programs and the summer programs where parents and students are coming so it is a way that it's aligned that we can look at maybe being able to explain a little bit better but it's not specifically just a line item for outreach to the community s yeah I do you want to talk to this point yes go ahead because I I wanted to move on but go ahead um and Mr Green when I looked at this and looked at the f fcal part that was so close to
102the um academic I think we have to be a little bit more clear on the indirect I guess you could say indirect costs that help us with our students as you said earlier with cafeteria and so forth so you know maybe somehow we can put that in there because transportation is included in that as an organizational component as well as food service your facilities all the maintenance of buildings your Capital directly or indirectly what they are getting in that area I think is important thank you mrar yeah so on page 15 were you you mentioned communication and engagement and you said that Enterprise fund is in there in there you know having a better understanding of what Enterprise fund is in in in my opinion I know that that is an area of Engagement for
103students and families but it's not part of our budget it's not something that comes out of federal or state funds because it's self-funded so you know the 2 million $2.7 million that is allocated to this sliver you know um seems a little yeah right sver yeah this little slice of the pie um you know just just seems it see the appearance is that the Enterprise fund is a a board budget item when actually it's self-funded even though it's included in there it's a weird kind of kind of thing um but in terms of what the and I and I do think that maybe we can add I think it's important now the more I talk about it the more I say it that we add in maybe that original where that big pie chart was
104a narrative of each one of those things um because if we flip to as I am on Page 15 it only says the items right Enterprise fund Schoolboard office superintendent public information Administrative Building Information Technology um and and there are some budget items there information technology department is 4.5 million I don't see how that's communication and engagement it might be but I don't know that because there's no narrative to explain it communication and engagement for me when I think of that I think of actually you know getting the word out and maybe in the narrative it might say you know very little cost is needed for communication because we use email which may not have an extra cost or social media which there isn't an extra cost for that I mean there are some things
105that you don't need extra money to extend you know the communication YouTube you know when when Dr Moore does his Outreach that's communication and at least attempting to communicate and we are doing those things but it's not reflected in the budget and in the narrative it could say it's because some of these things are just there's no cost to it not that we're not doing so maybe that's what we're missing um but just by first glance if I know that you understand what I'm saying like just by first glance for the average person looking at this it just doesn't look like we're doing much in that area right but I can't help an opportunity to go by because you made a very good point that I often have to you know clarify for people about
106the budget so if um the budget ad which is actually page 46 um so you have seven funds in your budget Enterprise is one of those funds in your budget of that $399 million budget that we talk about the general funds state and local sources are only1 188 million so you can see that these other funds and you go across there's no there's no federal or state funds in the Enterprise fund it's all local fee based so I I understand the point meaning there's not um State ffp funds used in that but it is part of your budget yeah it's part of the overall $399 million budget those seven funds so I appreciate that opportunity just to give that distinction and clarification it's completely self-funded through the fees but it is part of your budget
107and often times you'll get a question about well divide that by your 15,000 students and how many well that that's not the total dollar specifically coming in from the ffp you've got your debt services in your budget Capitals in your budget all those seven funds so maybe maybe that's part of a narrative for each section you know where we hear where we learn Enterprise is self-funded it's not funded by any you know so that there is an opportunity to teach people about these different funds so on starting on page 62 in the funds and we and so we do that and we give a nice narrative that people will want to pay attent the health insurance fund um for example the health insurance fund will tell you it's funded through premiums in the district when
108you get to extended day in Enterprise on page 95 it will talk about that kind of um a program and it's a proprietary fund blah blah blah so there are descriptions at the beginning of each of the funds that kind of describe them so very good point as people go through that book okay so then I'm going to go to I'm going to skip ahead to page 176 which is our mental health allocation or student health services I'm sorry mental health no that's page 175 all right so we had a significant decrease from the previous year 2324 in terms of expenditure to final budget can can you explain why there was a decrease last year that was pretty significant so if I'm looking at the 2324 final budget book which would have been September like
109we're coming up to yeah um the 83,000 is that what you're referring to yes and to and the the expected what was I I I assume um what was in the tentative book cuz you have two dates we have 2324 actual expenditures and then 2324 final budget book so which is which so the the final budget book for 2324 of 83,000 now you're looking at the 2425 tenative budget book of $938,000 no yeah but go back go to the left column so those are comparing your actual expenditures for 2 years 2223 and right okay um so one of them is actual to actual expenditures at the end of the year like the 2223 we spent $916,000 actual 2324 at the end of the day after everything was done we spent $9 3,000 those are the
110first two columns your 2223 actual expenditures M was well at the bot if you look at the bottom I'm only looking at the ffp portion at the bottom $94,700 and then our 23 now we don't have charter schools in here yet in the allocation for the mental health that'll be in the final okay um but the 2425 tentative budget 398,000 so there were some for one of the things you can see there was a resiliency grant that came in for 35,000 if you're looking at ffp alone the Top Line it's an increase from actual expenditures of 9616 93 our tenative budget is 93800 on the ffp alone but you have some other things that were in those budgets like a youth mental Aid training and you had a resiliency through the community um which we
111don't have those listed out yet and why don't we have those listed out because this is just the tentative budget amount for this year yeah but yet we are you're estimating 125,000 is it$ 125,000 $ 125,50 increase current year budget to previous year budget yes right right right so why are we anticipating $125,000 increase in the mental health allocation so um distin distinction so these are your facilities so these are your schools every one of your schools you get into Extended Learning student student services the mental health allocation is an amount that comes from the state for us to spend on mental health and that amount is a categorical amount that increased that's on page 103 this is the budget for the mental health our facility like the office of Mental Health it's not the
112mental health allocation but it's in the section that says schools and departments right so this is like a department the mental health department is different than the mental health allocation like the mental health um so these would be did you say that was on 101 what did you say 103 yes 103 go to [Applause] so for example on page 103 down the second grouping to the bottom mental health allocation you you'll see the full allocation all the way across 2425 budget is a $1,940 and below that you'll see facilities within that such as the charter schools portion of that allocation and our Mental Health Department of $938,000 but the the complete mental health allocation is $1,943 39 and the mental health allocation was increased this year through the ffp okay and and I know that
113also we've had discussions about resiliency curriculum and other things that um would be funded out of that so there is no way this is very confusing because it's in a section that actually says schools and departments and the other one is in a section that says project name right so so the F the the mental health is a project the whole funding of all the mental health is a project and within that project there are facilities budgets under there so when you when you're looking at the the blue section these are the projects um on page 104 for example the very next page is a good example there's a project for the classroom Supply assistance that we have to sub provide through State funding and then under that you see every facility and how that
114funding is distributed but it's not all of our facilities so what's here it just shows Charter St Peter Academy charter North Academy charter Sebastian Charter Imagine Schools and then of course district-wise Services Reserves and mental health in general me that's that's our Department of Mental Health Department of Mental Health so it's not so so if that's the department why isn't the department in the department then so that's what's on page 175 is 9226 the facility or Department of Mental Health and that $900,000 matches the $938,000 under the project that's not here on page 175 um well this is the Department 9226 of Mental Health on page 175 and that department which has a tenative budget of 33 if you go back to page 103 under the mental health alloc the very last line is facility
115or Department 9226 mental health and if you scroll across you'll see the 938 333 so their Department's budget is part of the allocation that makes sense okay yes please one thing I I didn't hear as answer and maybe I missed it but just curious why the 2023 2024 final budget book was U the budget was decreased substantially but the actuals uh as well as the budget for next year is nearly identical is is there some reason why we budgeted for $140,000 less than the prior year and which was basically in line with what the actuals were and I'm not sure for 23 24 when that budget was done but it may not have included the resiliency Grant I'm not sure um it looks like it looks like it's a pretty stable amount every year but
116for some reason last year the budget was significantly lower but we ended up coming out the same as we usually do and in and are you on page 175 the department budget the final budget book from last year the final budget book from last year and some of it could be with shifting salaries so I know that we've shifted some of the salaries to for example um mental Wellness is picking up some tital one is picking up some resources of counsel so it could have been just the shift in salaries and how they were funded I'm not sure I wasn't there on the creation of that budget just curious because it of it sad of seems like a standout a reduction in budget's always a good thing but if our actuals come out the same
117then it just right it raises a question of what was what happened in the budgeting last year yeah that's something to run across that information something I can go back and provide thank you so Mr uh on the same thing the same thing Dr Jones just looking at this information on page 175 what we will have now for the um 2425 budget is 9383 33 which is an increase of 15% and that's based on the mental health allocation ffp is that correct okay and again this is just the department the entire mental health allocation which is back on the other page okay thank you um the what oh Mr Green can you show me where uh in section and I may have missed it in that section called project name where curriculum and instruction would
118be cuz I have instruction Ser there 9200 I believe 2200 uh I thought they used no um they're 9200 right going to be under the green section what's their facility number we're in the green we're going to go to the orange so 9200 I just know the facility number is 9200 but they're going to be in the orange section so they're going to be on page 163 okay that that I had you said this section was schools and departments and we wouldn't see that breakdown unless we went to another page which is what you sent me to with mental health so is there another page for curriculum and instruction other than page 163 no so with the mental health the differen is there's actually like a million doll allocation from the state for fund funding
119mental health more than just the department for example we fund Charter Schools we they get a portion of the mental health so that's why that allocation shows the various charter schools and our District's Department of Mental Health okay so in just looking at this as is alone okay here it is I did find it curriculum and instruction it is on page 123 but it just says science on the go 9200 all right let me come out of there because I see that it's separated I see that there is a split okay um so back to 163 curriculum and instruction so here is the concern is because there are no there's no you know explanation there's no narrative there's nothing else just based on what we see it appears as if we are allocating 15% more
120in mental health services and we are 1.6 million deficient in curriculum and instruction so I don't want us to increase Mental Health Services when we are at a loss in curriculum and instruction again I come back to that curriculum and instruction being our number one priority um if there is a way to change that we shouldn't be at a loss in curriculum and instruction right so and again I know it is confusing so this is your general fund your operating budget that's allocated there right for example there's also 900 ,000 in a Federal grant that's going there that helps offset those expenditures so that's going where to curriculum and instruction but where is it do we see it here on this page or not yet this this is just the breakdown of your general operating
121budget which would be General funds not federal funds okay so do you see the need for us to have a full budget Workshop Dr Moore do you see the need because there are so many questions here and and it it's just there's just a lot and there and on this page it doesn't necessarily I mean to my eye it doesn't necessarily say these numbers exclude Federal funding and the as I listen to the conversation I think there's a lot of good information that we can come back and clarify um so in addition to what everything Mr Green is saying there's also possible positions or or the reorganization so Dr shafty her entire team Dr McMahon his entire team are no longer in curriculum and instruction they're in superintendent's office that may be a variance there
122as as well but I I just think the conversation itself is helping us create a a book uh that anyone could pick up and and attempt to understand um funding for Florida schools okay and I'm gonna stay there because I'm going to kind of bring this to a close I hope if we look at page 170 which is ESC and we know that is an area that is of in need of um improved services to our students it does have the appearance again as if we are $398,000 in the deficit for ESC services that shouldn't be we should not be in so I just think there needs to be a shift in these allocations because es is part of academic success obviously we should never go you know lower on E I would prefer to
123go you know whatever we can Less on Mental Health Services and more on Ese and curriculum and instruction um so again but again I might not be understanding some of the things that you understand so again if you look at the title of all these These are the school district of indion River County General operating budget which is your general funds idea get a lot of federal funds the idea Grant so those federal funds would not be reflected in the breakdown of your general operating budget General funds versus the federal but that but again it doesn't say that here like it doesn't say these numbers exclude Federal funding these numbers are only only state funding or you know whatever it would be um so I think we need that we need that information to make
124it clear and I think part of this is you all so good at what you do you know numbers you know in the the back of your you could do it blindfold probably and your department can do is impeccable with the work that they do but for the average everyday person who doesn't understand budget it's hard to understand I mean we almost have to make it as Elementary as possible for the average person to say I get this I I understand it but on face value when we look at these charts again it just looks like we're doing what with ESC not understanding all this other stuff we're giving ESC you know 398 less thousand less than we are any of of these other areas so I just want us to be better in presenting
125and obviously if there is an an issue if it's maybe we should include what might be projected from federal funds as well in there I you know I don't know how you want to present it but um something like that these are the concerns at just at face value at first blush what I see um School Board discrepancy is on page school I'm sorry School Board General operating budget is on page 180 before you jump there yes sir just want to ask two questions that along the lines of the two pages we've been looking at uh sort of a similar question I'm looking at the uh uh 2023 2024 final Budget on 163 um which that final budget was substantially greater than the actual expenditures and a little bit to M Rosario's point it looks
126like our tenative budget in curriculum instruction is actually decreased by about [Music] $393 393,000 if I've done my math correctly um versus the actual last year so an actual uh budget to actual looks like our budget is actually decreased somewhat then I look at the budget versus last year's budget for some reason there was a very um optimistically budgeted number that we didn't actually spend which is perhaps good but it it does uh does raise a question as to where the where we are budgeting versus actual and a similar question on the ESC Services because our actuals were substantially below what the budgeted number was by 227,000 but next year our our tentative is actually 174,000 less than our actuals for this past year so it seems like in those two categories we're we're we're
127budgeting less and I'm wondering are we being optimistic uh are we being more efficient or is there is there a a fluctuation in budgeting versus actual that we should have in consideration so for example in this particular area every so many years we have to buy textbooks those textbooks could be $3 to5 million on an adoption so we can't budget $5 million in one particular year so instead if you look at the textbook allocation the second line You'll see in the final budget was 1, that variance goes into that Reserve we talked about where you have a budget budgeted fund balance of 5% but your fund balance is really how can you have a $26 million fund balance if you're only and Miss basora is already working on the textbooks that she's going to have
128to purchase for all of these upcoming so th that's those are your reserves that you'll use to make a $5 million purchase in one year for a particular adopt that's an example very good point but that's an example of how those variances go it sounds like those reserves are actually part of this budgeted number they are appropriated absolutely your budgeted fund balance is 5% everything else is appropriated okay thank you m yes um and then so I'm on page 179 for Schoolboard office um and the superintendent is on 180 I'm happy to see that there is is um less money on on both of these um budgets um uh so I have my question is with discretionary and again I think I keep coming back to this idea of having a narrative what is discretionary
129what would be some examples of what would be included in discretionary so and it is a it is a very open term because some people will when I sit down with them and do zerob base budgeting they might say we have to have that that can't be discretionary um your discretionary would be things such as supplies such as Furnitures fixtures and equipment um software software would be a discretionary item now we have to have Microsoft to run but it's part of the discretionary budget it's not you know any of these other particular particular items that are very categorical so your discretionary budget is how the the Departments operate throughout the year um even Mr Michael you hear me bring forward these contracts for athletic field maintenances and various things those are in his discretionary budget
130those are operating expenses out of his Department that we categorize and track I'm curious I I mean you might not know this offand and I and if you don't that's fine I'd like to receive it if you can send it to us an itemized list of what is discretionary for um the Schoolboard office and the superintendent office or what was for the last year at least um I'm not sure what $52,000 but you just mentioned you know supplies software Furniture but if you can supply that to us that would be um helpful so that I can understand that in the event that some of these are in the negative like for example we it shows here that the variances for the school board in discretionary is $490 less than okay uh or however way you
131want to word it where would that then come from if we are in the negative in a particular area in any part where would where would we be able to fund that difference so um again it's not that you're in the negative it's that we're budgeting $490 less so when we went through and scrubbed everybody's budget and did that zero base and I asked some of the Departments that had $2500 for chairs I'm like didn't you just get chairs yeah and chairs $200 how I only need one chair okay you need $250 not 2500 and so we reduce that discretionary where budgeting less for it so it's not you're starting off with a negative you're just budgeting for fewer things to be purchased okay and then my last question here under Schoolboard um the legal
132fees project what is legal fees project is that our attorney where does our attorney come out of this so it does come out of that line um as well as other attorneys that you might engage in throughout the year for various one-off events or um a suit that you might have but those are um attorney fees legal fees yes so in so in that instance to expand upon your example going through we are budgeting for $50,000 less now what might happen happen during the year is you might get deep into some suit and you need to spend more than that that's where you see the monthly financials coming to the board meeting and we move and we'll we'll move money from one account to another to cover that that's how you do the budget amendments
133as the year goes on so the budget is our best guesstimate as to what we need to spend in each of these areas and why are we doubling in school security School Board sorry um I do know that the rates for officers went up um based on their negotiated pay raises for um SRO srds I should say um you're budgeting for extra hours whatever that might be that doesn't mean you will spend that you can see your actual expenditures have been 10 8 but you're budgeting for an anticipated increase in costs was how is that uh is that our SRO that come at our board meetings for our board meetings yes because that's only one one meeting a month did there salary increase that much that we're doubling the budget for that and it does
134depend on how many officers come during that time I think they have some minimum hours now that you know 3 hour minimum okay but that's definitely something I can go back and get more details on for you good luck okay um I'll leave it at that at that for now thank you so much I I think I can add um I think in the last budget cycle we added um new camera angles to this building right so that could have been part of that potentially I don't know new camera angles hold on hold on one second did you want to address the camera angles no I conf all right Dr jnes um I had asked this earlier when we send our SRO to like be Beach High School for football games I asked if it
135came out of their internal accounts but Dr Mar you said no so could that be part of this too or where does that come out of not specifically looking at the page but in listening to the conversation that is the specific budget for the school board meetings Okay um which Mr Green um articulated some of the variances within that but every school just like that has their own budget for for security and events in which they make the decisions in terms of when security as uh deputies need to be provided so you give them that budget yes okay thank you anyone else do do you want to clarify the conversation we had just to yeah I I think what you were referring to in the summer programming was step in Decay um which was funded
136through seesac um I'm pretty sure that's what you were talking about so we're implementing that this Year from the award from the previous year um but now that we have our own Foundation we we'll be in control of that and raise our our own funds for that and not be dependent upon um the county in that process okay and uh do they provide uh in the prior years do they provide a line item budget of what they did with the money so we know exactly yeah through the chair it is a very specific budget that we submit um almost all of it goes towards salary and transportation okay I as Dr johnes I know we talk about you know splitting it with the Strategic plan and where it goes in page 218 of this budget
137book where does the money go and I know it's talking about general fund but services to students and teachers and it says 80% so direct indirect I mean that's what um people look at that's what people review but um that's on page 218 thank you Mr zarya yeah um I'm I saw a line here that I'm trying to look for now and you might know where it is before I do um and it had to deal with moonshot moment and it's in the section of project name I know it is under one of the curriculum and instruction items I believe it's project 1920 28 25 I found it it's on page 123 okay sorry um so the moonshot program here moonshop program support through the district um see if I our budget book our budget
138is uh or rather the tentative budget for this coming year is $594,000 the actual expenditures last last year was 592 th000 approximately um and there is a note there that says that District moonshop program for acceleration and coaching reimbursement by the Learning Alliance program funds five positions so if the Learning Alliance reimburses us of those $594,000 let's just take that number we should see an increase in $594 someplace else because we would ultimately have so we're spending but we're getting reimbursed where does that reimbursement show up you'll see that in your Revenue in the revenue right just like extended day we saw that 2.7 million wasn't stayed and it it was local 2.7 that particular you would see that just in your Revenue so where are these can you add a note here to show
139because I see I've seen moonshot in other areas can you specifically say five locations at five elementary schools or five locations where I mean five locations five positions this is five position but five positions it could be District positions or teacher position like what are they so if you can add that in there somehow so that we can kind of know exact where those are coming from also I thought that there was not supposed to be any go through F you know funding or the whatever that's called so if the Learning Alliance is reimbursing us how are we sure that they're not reimbursing us through seesac funds because they received $400,000 from seesac and they used our name to receive taxpayer funded they what they received seesack for is after school programming I think it's
140important to note this is it at best described a donation uh Miss basura evaluates these people we drive their work uh what we're getting is the paid salary uh to have the additional Services um as we see fit no I no I'm not saying that what I'm saying is you see well let me I don't want I don't want us to get in trouble for what the law says a 501c3 or an outside organization that receives taxpayer funded money or you know grants or whatever they receive from seesac they are not supposed to be used as a go through that's that's an ordinance but at the end of the day um separate funding structure so that is completely separate and independent of the school district um those positions are in the confines of the day
141um what that Organization for County funds is the after school programming that they they run completely separate no issues every level of assurance that we're not mingling those funds no I I know we aren't and maybe maybe I'm not being clear how are we ensuring that they are not going to cut a check from the seesack that they received is there any way that we can or we just going on good faith and saying thank you for the reimbursement let me give a specific answer for you at the end of the day I think it's two separate organizations it is the Learning Alliance and it's the moonshot same organization The Learning Alliance whatever moment I understand what you're asking and I can provide it okay I just want to make sure because I know that
142there is you're right I'm right thank you Miss Rosario just to follow up on your previous question about uh making a note of where it is if you look on page 123 at the bottom those five positions are at The District in curriculum instruction if you go to the next page 124 you'll see the positions that are at the individual schools so the description outlines the the project by project code outlines where the positions and funding is per site oh I see so on page 124 that's a continuation and it goes into the specific location so the first one on 123 was the district and the curriculum and instruction department and then it goes into by each school rosew yeah but that's a different fund so one is 1925 and the other one is 1928
143so those how could they be the same that's us differentiating them between a district and school-based that's an accounting mechanism for us so 1925 is District level Personnel five district level Personnel yes District level like like whom in curriculum and instruction for example not Kelly no no no oh oh oh oh okay so no just titles not names specific specials curriculum specialist okay so we have five curriculum Specialists thank you and then the actual teaching positions would be here on 1928 or on page 124 right yes and and I know the confusion but we we go by the red book which has functions and objects and projectss so this is listed by project so that we can go back and track specific project expenditures and revenues specific to that if you look up you'll see
144you know professional development or FPL grant that way we can track those projects specifically yeah um no I'm I'm grateful for the partnership I just want to make sure that we can be very clear um and I'm glad that we're I'm making this public because in case there is any misunderstanding that we might be a part of that if they do use cesac funds um I want us to be very clear that we are not engaged in that that we are not doing that nor are we encouraging for this partnership to consider to continue using cesac funds because I know that is a no no um so just to be clear the reimbursement are only for five curriculum Specialists District personnel and the rest our 12 reading coaches districtwide awesome thank you so much glad
145for that clarification thank you madam chair it in your little Spiel you give a two-hour bathroom break if I don't if you want to take that or we can do you need a break or we can keep powering through Dr shafty is very excited to present okay all right Dr shafty is next on the agenda she is going to give an update on impacts regarding shifts in legislation as well as um um seeking feedback from the board regarding our upcoming legislative priorities thank you Dr Moore through the chair um in accordance with Schoolboard policy 1 01 31.3 legislative priority the school board convened on April 8th 2024 to discuss and identify legislative priorities um at that time it's important to know that we've done a little bit of research so that when you approach your
146legislative priorities for the 2025 session it was important that we did an update for each of you so that's where we will transition this is in the backup documentation it is quite lengthy but an important conversation to inform the board so that they can also make an informed decision on their priorities so this year the legislative session concluded on March 8th 2024 with the passage of the budget this session saw 1,957 bills and propos proposed committee bills filed with only 325 bills surviving the 60-day session there are 35 pieces of legislation that will impact our schools in some way shape or form and here are the almost buckets of areas that most of the bills fall in that's not working oh wait thank you so the first bucket would be required instruction and Senate Bill
1471264 provided the history of Communism similar to other required instruction topics the bill goes into great detail as far as what the topics must include for required instruction such as history of Communism in the United States and domestic communist movements including their histories and tactics an additional change from House Bill 357 special observance shifts uh veterans week with veterans appreciation month and what you will hear throughout this presentation is our team reviewed each of these pieces of legislation and already have actions in place such as our department of communications will have toolkits and communication toolkits for each of our schools to make sure in relation to required instruction we are observing according to the uh expectations of legislation additionally CTE and career planning was a heavy focus of the legislative bills this we've all we've
148have a recent requirement for an annual career fair and you've heard from some of your board briefings that the student progression plan has already been updated to reflect these changes so some of these pieces will be impacted for an update in other uh documents and and materials that will come before you also with with career planning we have Senate Bill 1688 and that will be the new a newer requirement for a three-year strategic plan so we will work internally to make sure not only do we have a very transparent strategic plan that spans over the course of the three years we know we will also have the expectation to align that plan with our district strategic plan and then our responsibility to be transparent and inform our students and families of that resource also career
149planning we have House Bill 7032 and that establishes what is known as the gate program which is the graduation alternative to traditional education and it the expectations are are posted here in front of you on this PowerPoint and the department will begin to make those applications available no later than August 15th I did see this specific topic is an item at Wednesday's State Board of Education with a very lengthy agenda for topics that will impact us as well Senate Bill 46 is known as raise or the reading achievement Initiative for Scholastic excellence and it authorizes our district to uh expand the raised tutoring program after the school day to instructional personnel and high school students serving as tutors during after school hours so with the review for our department a lot of these bills had
150multiple or impacts across whether it be Finance or curriculum and instruction or superintendent office and I can assure you we have done our due diligence to make sure that if there's an expectation whether it's to inform parents or families or schools or update our parents guide on the website we have those processes already in Place student health was impacted by House Bill 865 which W entitled Youth Athletic activities and this is where all athletic coaches must hold and maintain certification always had to be in CPR but now it is also through the use of an an AED we also have House Bill 883 short acting Bronco dilator use in public and private schools and this is the good faith administration of that particular uh Health device we also have House Bill 73 supported decision decision
151making Authority and this adds expectations to make sure that by the time our students turn the age of 18 they are made aware of specific rights that they hold and in checking with our ESC Department we use a peer platform and the platform has already been updated to make sure that along the way in the creation of an IEP that all of these compliance measures are already embedded in the platform that we use we also have House Bill 523 which is the Florida seal of fine arts program um and you've had the opportunity to be briefed by miss basora that the student progression plan has already been updated to include expectations for this program I also know that our it and our department H is working on the monitoring for this and we'll be able
152to inform schools of the expectations for this program then we have Senate Bill 70002 deregulation of public schools and this changes it really adds a new definition on what a publicly accessible website is and that can include the district's own website so that is a new definition that you will find in your Neola policies a lot of the policies will have updates because we now have very clear definitions based on this season's um bills that provide these definitions this is a pretty lofty bill it's kind of one of those bills that impacted every one of our offices it allows Financial reports uh from the state it changes the State Board rule for financial concerns it um talks about constrains by District's collective bargaining agreements specifically those topics listed in the second bullet um are not
153constrained by collective bargaining so highly effective teachers student discipline school safety correspondence to parents and community and the school calendar it does add the SAT act and CLT or the classical learning tests to the list of tests that if we are recruiting a teacher they can use inl to show Mastery of general knowledge and it adds some certification uh examination fee waivers as we staff critical shortage need areas such as ESC Senate Bill 74 education this is very exciting because it really shifts the instructional materials timeline to what we have embraced as our way of work um that's something that many districts have asked for and it has shifted it that cycle to allow that the list is published by December 1st 2025 we know that the list previous statute had to be published by
154April 1st however we just received it a couple weeks ago with updates still coming through so our plan to not move forward with instructional materials adoption has been uh very efficient on our end because districts that would have started the process much earlier are now catching up with all of the newly added state adopted materials it also allows the school district to meet the requirement to offer summer VPK program through private VPK providers House Bill 1473 is a school safety bill that U Mr tesky and Mr Seymour have already been incredibly responsive to it establishes new perimeter and door safety requirements that we must comply with by August 1st it also includes a new expectation that we must within the first 5 days of school provide Ag and developmentally appropriate instruction on the use or
155misuse of fortify Florida house bill 1285 this is where it defines or legislation defines a classical school and it also authorizes an enrollment preference at a classical Charter School for students who were previously enrolled in a public school that implements a classical school model it also establishes a specialized teaching certificate for educators who teach in a classical school and it authorizes the school district to assign disruptive students to a disciplinary program or an alternative to expulsion program this is a continuation it also addresses the the uh State Board of Education components to school grades which will be very helpful for us as we approach school grades moving forward um to know what that expectation is and then we look forward as Dr Moore said to Wednesday's State Board of Education meeting to be able to
156move Swift swiftly with what the cut scores are and then it also uh specifies that a resident and the county who is not the parent or guardian of a student with access to school district materials May object to no more than one material per month as we go through there are additional bills that didn't necessarily Fallen to those required instruction or uh fiscal approach buckets we have House Bill 1361 which establishes a grant program for artificial intelligence or AI learning Platforms in order to improve outcomes and reduce teacher workload we have House Bill 5101 which really addresses fiscal EXP expectations for the upcoming school year through the general Appropriations act and then we have House Bill 1403 which is school choice and it allows uh sets Provisions for the family empowerment scholarship additional bills as
157we continue Senate Bill 994 is a student Transportation safety bill which uh relates to camera enforcement for traffic infractions and the ability of school districts to own or receive those funds for infractions as they relate to a stopped school bus we have House Bill 931 which is the school chaplain's bill and we have House Bill 1317 which is patriotic organizations a really critical definition comes out of this house bill and defines and actually lists the Patriotic organizations and the um some for example Boy Scouts of America Girl Scouts of America and it sets expectations when they're on our campus to inform parents and share presentations uh but it it's very important because it lists the Patriotic organizations no more gray area on what the that is House Bill three is the online protection of minors
158which will regulate social media platforms to prohibit minor younger than 14 years of age from entering into contracts with social media platforms again um we've already been very proactive with that and our firewalls are constantly updated to ensure that those specific social media platforms are not accessible through our wireless um or student browsers on Chromebooks House Bill 49 is employment a little bit of an oversight for our local businesses but it caps the uh 30 hours per week when school is in session or our calendar year for minors 16 and 17 years old um and the um expectation that if it wanted to be waved by a Minor's parent or custodian Ian they would have to inform the school of that so while that rests heavily for the responsibility to be on the local business
159we need to also be sure that the parents are informing the school of of this change in their work and then these bills have no impact to the school district House Bill 537 and I have my notes just so you can be aware of why they have no impact it creates a music based supplemental uh content to accelerate um engagement and success which really which only impacts alatua Maran and Miami Dade and explicitly says that in the bill House Bill 159 is public records for school Guardians we don't we don't currently have school Guardians at this time and Senate Bill 958 only applies to districts with elected superintendent so wanted to provide you a little bit of context that those are important bills for you to be aware of they just currently don't have an
160impact for our district at this time and then as shared we went through each of the 35 bills we did a review to determine the impacts across our offices whether it was finance and business services office of the superintendent um Student Affairs Advocacy and access and curriculum and instruction and we've identified effective dates we've summarized changes of the bill we have actions in progress and actions already implemented and we look forward to continuing to make sure that we are informing our schools and um arming them with the information to be successful as we prioritize compliance with these updates so we felt it was very important for you to have this contextual understanding and almost building of your schema as we transition it through to the chair to lead the next part of the discussion which
161will be your 2025 legislative priorities based on individual board member briefings there are two documents attached your legislative priorities from the previous school year with the bullets identified by the board members who supported those priorities as well as a draft of 2025 legislative priorities in response to the board briefings we took uh exercised some opportunities where to change the language the language is in red and clearly identified and we wanted to ensure that anybody reading this whether it be our um legislative counterparts we understand that for example there was we want always want an increase in the safe schools categorical in checking with Mr Green there was an increase so we are suggesting that we say continue to increase so it acknowledges that we are aware there was an increase and that is a priority
162statement for us that we would like to see it continue to increase if there is a red striketh through it means that in the way that it was originally drafted that has already been accomplished whether it isn't become our way of work or a legislative update has resulted in the completion of that priority um and then the page three there were two specific recommendations by board members that we have captured for discussion and we wanted to be sure that everyone was aware and we were incredibly transparent on where the recommendation was made and then you would be able to reference that during this discussion so if there are no questions of me uh through the chair this the floor is yours to facilitate thank you um I'm going to ask if we go down to
163page three and um work on the recommendations first and then any questions everybody has about the whole thing so um Dr Jones you made a recommendation for funding fulltime prek yes just a request um I really believe that our prek classes are a great recruiting tool for this District I think that the information about and I talked to Mrs flood about this 77% of children who successfully complete VPK really do demonstrate uh kindergarten Readiness when I looked at the fsba and they looked at their platforms that was one of their measures as far as helping students and we all know if reading by third grade is um a catalyst for high school graduation I would just like to see if we can get more help from the state to have our parents um in these
164voluntary pre- systems but because we only are only funded 50% at this time I just think you know this is a not just a K12 but getting kids ready for kindergarten that's why I brought that forward anybody want to speak to that to the prek um I I actually have a interesting story about that my daughter um has um her son is going into VPK this year and so she waited I had to go watch the kids overnight because she waited at 3:00 in the morning outside at Gracie's to be able to get him into that prek and that was and she was the third on the list at 3 at 4:00 in the morning by the time the list was up there for her to sign um it was devastating to her to watch
165how many people were turned away and there not enough VPK centers out there because ours um we concentrate on those of need first and she's not in that position but she also was looking for a break because it was going to cost her about $9,000 I think um can't remember how much for semester for her son to go to VPK where he already currently is so um I totally support this because I know it helps those parents that are the tweeners um they don't qualify for the full help but it sure would be helpful for them to put groceries on the table to get this help so I I totally agree I'll just add that I I I agree and obviously as we are trying to raise our uh education level particularly in the the
166kindergarten through three range and get getting our education and learning in math uh up to Snuff at grade three starting early and doing the best job we can to start is probably one of the best investments that we can make parents shouldn't have to wait in line at 3: 4 in the morning to get a seat in a VPK Center which is sad um so my um I my question is um are we writing down to provide funding any kind of funding or fully fund a full-time uh prek I think that makes a big difference on what we are requesting if the the more specific we can be um the better it would be for our legislators um my recommendation would be to change where the just the beginning where it says provide funding um
167and instead we could ask um provide or fully fund a full-time pre kindergarten you know something to that effect I don't know how board members feel about that I know this is um Dr Jones's item um but if we're going to put it on there I'd rather request full fund than just you know anything even though I know anything is better than nothing yeah it's a good point um I would leave that up to board members I'm just trying to think what can help I've said many times having more prek centers not just prek classes just will help us in general it will help our families um just going to tell a little story here I have a new granddaughter my grandson is in prek if you will uh 900 a month you know the
168baby if she was going to go that's over a th000 a month in 12 weeks so whatever we can do because parents can't afford to work and do this so um I actually like what Miss Rosario said we're going to go for full funding but I don't want to get a mad I'll take anything for the mo so whatever the board thinks but uh with our you know family empowerment going up and losing students it's a great recruiting tools because if you've been in our prek classes and those are my favorite visits they are learning and they're getting ready for kindergarten whatever the board thinks I'll I'll work with you I do have a follow-up question though with regard to prek and I don't know if it falls in this I know um Dr shafty
169you presented it on one of the screens regarding summer prek with private um providers do you know much about that I mean I know it says summer um but how does that affect um our step into kindergarten program would it affect it at all you know do we know anything else about that I don't believe it would uh affect it and I know Miss fled specifically for this one is reaching out to the local Early Learning coalitions because it's a new way of work that everyone's trying to embrace what that looks like so she already have some Outreach in place for what that will look like on the Treasure Coast so what so essentially it's it I don't see how that would be any different than what we're doing right now I mean I mean
170if a parent wants to go to a private VPK what am I missing that's what I I maybe I don't understand what the purpose of the bill and I'm unfamiliar with it so um clearly I I don't mind saying that I'm unfamiliar with it I I think the in the intent is to do what Indian River County has been doing through steping Decay for for a very long time so we can collect additional information but I think in this particular case uh steeping aay is something unique to Indian River County in terms of how it's done there's similar programs but the intentionality of what we're doing here is is kind of offsetting the impact of transitioning into a kindergarten environment which I think is the intent of what this new law is is to have
171those programming to prepare students to come in what I understand I'm sorry Dr shy what I understand Dr Jones is requesting though is a full year of funding of a prek not just the summer am I correct Dr Jones right summer and step and Decay is a little bit different and I visited those classes too so that's kind of separate but right now Dr Mo we provide or given 50% of the funding for prek and I want to get that up so we can get more of our people here and it is full-time throughout the year um I think it's 8 to one again we talked about that a little bit earlier but transportation's not provided but just giving people a little bit more of an opportunity to get in there I'd like to expand
172more classes that's a whole other thing too but just to help help with the funding help with the funding it IT addresses this legislation through the chair addresses a summerbridge program and that's also a new piece of this year's session is any student in VPK scoring below the 10th percentile for their test which is star um must have a level of intervention so that there's a level for kindergarten Readiness that's the piece that Miss flood is exploring because we need to ensure that the the VPK providers in the private school space understand the Fidelity of the interventions for a student that's scoring in that 10th percentile and then we have to um we're working with um the accountability office at the state because typically the district doesn't receive the VPK scores as part of their
173batch accountability scores so there are some unknowns in the future that we have to understand the expectations for the private provider the training of the private providers to maintain the same expectations that we do in our school district oversight programs and then a two-way communication to make sure that in the summerbridge months that the level of intervention delivered is to the highest fidelity for kindergarten Readiness maybe we need to add that as well maybe we need to just tag that in there because if there's a component that's missing maybe the legislators need to re you know look at the one particular for VPK summer you know that if we're not getting if the districts aren't getting the data that we're needed or if the communication isn't there for you know the for from I don't
174know state legislators to the private providers maybe that Gap maybe we need to you know step in um for that Gap as well and just kind of add that I I'm not sure uh because that we're certainly not in the private provider section but it seems like it would benefit us in our decision making one of the issues with private providers is some of them don't want to have to report to the state all this stuff so they don't provide it my grandson's going right now great pre school but they don't want to do the VPK because of what they have to do with the state um all the directives from the state so it's a lot of Hoops they have to jump through um they don't want to jump through them so we can't
175mandate that private schools or private um providers do that however what I think we could do is say to our legislators look it's great that lots of kids are going to VPK but parents need to be able to afford it and the providers need the incentive of wanting to offer it or we need more more expansion in the public school for it one or way or the other there needs to be more seats for VPK and there aren't fully they're turning away yeah they are turn and this isn't fully funded I mean it's only half day so um you know a parent that can get them half day and back they can do it but the other parents they can't um so they have to find a provider that they pay half day daycare and
176half day um bpk and that's what we do with our our you know other services so and just one other item and I think Miss flood gave us this information last spring last fall and 50% in the state are ready for pre- that's a that's a standard and we're at 54% so we're doing a little bit better than the state but I just think the more we can offer if we can get more funding from the state how that will help us because we have waiting list now in our prek as Dr Moore knows and our school prek and that's what I said earlier too with some of our schools at have low enrollment getting more prek in there but I know it's costly I know it is very costly so whatever the board thinks
177whatever we can uh word it a little better whatever we can do to get more I'm happy I think part of it should be to provide more VPK opportunities or seats available for children because that's part of the problem they think okay well we're providing this why aren't people jumping on it well they are but more would jump on it if there were available places for them to go you know if you're on a waiting list you're not going to one you're sitting at home waiting so that's a problem Miss Borger Dr Moore I can take a look at this work with Brook flood on exactly what the wording could be and I could propose it to the school board I don't want to hold this up but I think most people think we need
178something I I agree and I'm on the the opposite end of that doc I think Dr shafty is is capturing notes right now and and our intent is to capture the board's dialogue conversation and suggest something to you this evening so we can get these ultimately approved um and I would say maximum flexibility to increase participation even opportunity scholarships for prek if you can do it in K through 12 um if you give maximum opportunities to increase we should be able to you know take this fight to Tallahassee yeah one thing I will say before M Rosaria presenters is that um we have a policy that um you have attached here 013 uh 1.3 and it says that our final adoption would be June here it is July I hate to kick this can down
179the road any further because um it's already the time where we should be putting this in hands of people and so we're kind of behind again um so every time we do this we need to think about that end result of having it done by June please okay M Rara yeah I've been asking for it for we're still five months ahead yeah we're pretty yeah well we're already for example fsba is already asking for it just so you know you know that's one item you know legislators on a non election year we change the cycle of when they start talking to people about platforms so that's why we said junee so I uh mentioned this the other day and I don't know if it's I don't know where it would fall within all of this
180the Florida um empowerment scholarship uh a lot of parents are opting into that um scholarship program for whatever their reasons or purposes are and I heard just now a few minutes I don't know who said it something about maybe there could be scholarships for um VPK I I think the the question is and I I'll raise it again because I know that I raised it when we were together Dr Moore in our meeting could the Florida par empowerment scholarship um be used by parents for a VPK program if so could could that be used for a program provided by the school district and we don't my guess is no correct but if it were a I don't know I don't even know how to if it were not a public school district VPK program and
181if it were a private VPK program provided to public school students on our our campus AR I don't know how that works well you got to keep in mind most of the VPK programs are not run by the school system they're external operators they're all um you you'll drive by three on your way home um they look like sometimes daycares but that is they are accessing those specific dollars and the state for a long time has had VPK vbk programs and then over here you have opportunity scholarships very similar in terms of Des at funding to maximize Choice um so if you want to increase accountability that that might be something to look at so maybe that I maybe asking for if we're going to ask for scholarship fund for VPK we have to be
182if we do we have to be specific to say that could be used in public schools I mean it has to be that specific because they'll create create a scholarship program that can only be used for Private Industry Dr sha is shaking her head yes Miss Holden um clarified right after we had that discussion and um that specific scholarship the opportunity scholarship um it being enrolled in a private school and having some any level of reporting for FTE is prohibited by the student so we wouldn't be that wouldn't be in a space that we could explore under the confines of current legislation yeah okay got it so we we're Miss Dr Shaft are you are you comfortable I I think what I hear the board saying is we are seeking full funding or 100% salary
183allocation to ensure that our families have access to a high quality free public pre kindergarten program you're right yeah vote on that tonight you want to present your other item yeah uh thank you so my other item is uh provide flexibility for the use of the instructional materials allocation to allow districts to purchase multiple curriculums for subject areas within and outside of the state's adoption cycle so essentially we have to wait wa every four years for new curriculum um to be either purchased or come before us through this adoption period um which is pretty lengthy and obviously it kind of ties our hands to only those recommended by the Florida Department of Education or if we were to go for bid through our own process it would be very very lengthy as well even more
184lengthy um and with less funding so the state would not fully fund a curriculum for example that we would opt to go out for us apart from you know the ones that are recommended by the Department of Education so this just basically asks for us to be able for all districts to be able to have the flexibility to say within the four years hey we ju we just bought um curriculum ABC we've been using it for six months and we realize curriculum ABC stinks it is horrible we hate it it's not functioning for our kids you know now we're stuck with this curriculum for four years we shouldn't need to do that we should be able to then immediately go out for bid for another curriculum that would benefit our kids that's within the four
185years like give us some flexibility to be able to do that give us the um allowance to be able to do it also with the res resources and it also allows us to be able within the four years to purchase an additional uh curriculum to differentiate instruction I've I've used this experience this example before it's the same thing as now math curriculum is typically spiral right curriculum where much uh you teach a lesson and then the rest of the lesson is pretty much spiraling or reviewing previous re uh um um previous curriculum previous lessons um previous standards which is great and fine but it doesn't teach Mastery and so my son and and many children have had struggle you know have struggled with spiral uh curriculum or that kind of teaching method whereas they just
186need to learn and master that skill until they Master it then they can start spiraling so it's just a difference in how a lot of textbooks and uh are created essentially um a lot of textbooks the way a textbook looks is very busy do you have a lot of things on one textbook and if you have a kid with ADD ADHD or some other kind of you know um um struggle with math that's too complicated that just throws them off and often times a Mastery level textbook in math for for example um is just basically just that one particular example that one skill it's not very busy it really helps kids Master the skill that's really what it is in this particular case if we have a student who's struggling with that spiral Mastery we
187don't have any flexibility within the 4-year period to go out for bid for some other kind of curriculum to help that kid so we're not really differentiating we're giving everybody the same textbook and it's one siiz fits all this just allows us to be able to have a little flexibility in there and really challenge the system and say the way that it's been I mean obviously we know our system is way too big but the way it's been done so far it's not helping overall for every single kid and we just like a little flexibility in there that's my item [Music] members I think it makes sense especially as a a culum you find maybe meets a lot of the needs but uh may require some sort of supplementation for some kids um I think
188it makes sense to allow uh flexibility thank you mrar you're talking about if we have a state adopted material and it doesn't work you want to go out and get in something else that's not state adopted or state adopted just something different or supplemental I mean it doesn't necess that may not be the case maybe it's just we want to go for to purchase you know 500 textbooks right now or 500 supplemental workbooks to help kids who are struggling in math right now we shouldn't have to wait four years to be able to do that doesn't necessarily mean an entire District purchase but it depends on the situation I mean we might have an ESC class that's really struggling with a particular curriculum that we purchase you know we should be able to say go
189ahead let's go ahead and look at some other curriculum for that particular you know segment of population or something thank you I know I did science about six years ago and uh they're very very expensive what what are we looking at for adoption now just in general any what was our last adoption cost do you remember Miss baser I believe our social studies adoption was around 1.5 million okay all right well I certainly would say where we could get some supplemental supplemental material if it's not working um and I know the adoption process is very involved with parents and committee members and so forth but whether it's um supplemental to help our kids I'm I'm fine with that yeah it seems like a a good suggestion and and something that may be of of use
190at times so I would put the question to M Bashir since you're involved with curriculum is this something that would Empower you to achieve something that we currently can't do let me let me start so let me let me let me start I I think this priority is unique because it removes some of the barriers and levels the the playing field um so yes we do have a Core Curriculum that we buy every fifth year by content area and it is one curriculum um for a specific content area uh we do have supplemental materials that we currently use to adjust to meet the needs of of kids but we want to be as Nimble as a private school and is Nimble as a charter school so some of this flexibility which does request additional funding
191allows us in real time to make changes or modifications so it's not just about something doesn't work I I think we would do our due diligence and buy what we believe is the best one-size fits all curriculum but at the same time um we would want the flexibility to say you know we're going to create a school and and you know this school is going to be U about Aviation and there's an aviation curriculum that's relying to the stand whatever it may may be so the to me this is um although it's it'll make a lot of legislators nervous because it has a cost um and it provides flexibility um it helps level the the playing field for us to be as Nimble as we say we want to be yeah question no issue with
192you know every once in a while we'll say well it's got to be state adopted there's no no issue with and I think that's some of the flexibility that we're we're asking for okay um it state adopted is one and I think Mr B is going to is it is it today you're presenting that item or no no the there there we're lagged in in the adopting materium we're waiting on state approved list um I understand the theory of action that the state is is taking in order to kind of right size what our our the state's children are being exposed to but the natural Next Step is is to be to move for systems to move swifter thank you all right so I totally support this because having sat on a state adoption committee
193um for science I saw a man get fired in front of us because they forgot one supplementary textbook in the entire series for one grade to give to the people that were um doing the review and because of that they to and it was my top choice they and it was every everybody's Top Choice they booted it out and said it's no longer you can't use it and it was by far the highest quality product I've ever seen for Science and it was all Hands-On based lots of um really great hands to to vocabulary instruction totally thrown out because of a technicality so yes I totally support this um through the chair I just want to be sure that I captured the will of the board accurately so we can flip this document and have
194it ready for you to approve tonight um is it the desire that the first bullet under educational achievement and Innovation will now be replaced with the agreed upon recommendation for the to provide 100% full day funding allocations for pre kindergarten staff salaries to ensure every family has access to free public highquality full-time programs yes yes and then the one that we just discussed with flexibility for the instructional materials allocation are you looking to see that under educational achievement and Innovation or funding could go either way I I would say education too me too yes can I just add to that one though um where it says provide flexibility can we just say provide flexibility and funding yeah they can provide us flexibility but it doesn't mean they'll fund it so I appreciate that I do
195have one other item that um we didn't talk about earlier I'm not getting to that yet hold on one second I started with this and now we're going to go to that to what we started with the two legislative priorities that you guys wanted to add and then we're going to go back to anything she presented for the rest of it oh we didn't miss it because I have four I didn't I didn't add any I didn't okay I think we're on the same page okay I have some from when you presented so I just want to ask those um for one let's see one of them was you have some names on some of them and some on the other if the board votes on this tonight it's the board corporates so I think
196we should remove all names okay okay because I we did have that before it gets confusing for legislators too they you know just our whole board supports this we voted on it we supported it it's ours yes ma'am okay um the other one I wanted to say is the gate program that you mentioned um is that a funded or unfunded mandate I'll have to Circle back around and check with you I I don't think it is funded so and just to review it can you bring it back up again um I will need help with PowerPoint should have put I I there were no slide pages so write something down about that so it says their GATE program will be funded through a startup grant program established by the Florida Department of Education Department will
197make applications available no later than August 15th Okay so they are going to provide separate funding if a child leaves our system and we don't have FTE and then they go to let's say Treasure Coast Technical College and they enroll according to this will they be given funding for that enrollment so that we can pay for it they don't because they can't pay for it so who's going to pay for it because there we go again with another budget that we've got a fund we were just talking about our budget so I I will have to read that through say a startup grant program I see that but do we have to apply for it I believe this is an agenda item at Wednesday's meeting so I will be listening diligently to see what our
198next steps will be I would because um we're going to have another unfunded mandate if that's the case and then um wait cameras on buses Madam chair it's about that same item I think um Dr shafty something that seems a little um confusing in in the in this language is that it says that a student who has withdrawn from K through 12 um and then it says the opportunity to co enroll so if you've withdrawn we're not co- enrolling you're actually enrolling Co means together so I would think dual enrollment is kind of co- enroll you're enrolled in two program programs whereas here it's saying you've either withdrawn and then you have it should say you've withdrawn from K through 12 and you're admitting yourself into an adult education program separate and apart from the
199K through 12 well it says postsecondary Career Education maybe that's what they mean by co- enroll yes I think the co-enrollment is adult and postsecondary career Ed not different things which would be what adult education is GED GED adult education is GED okay so um the other one I had a question on is 994 Bill 994 where it was about the cameras on the buses funding if somebody gets a violation then that helps fund it so remember I brought that up last year about um cameras on buses and I said some of the districts are doing that I even brought it up again this year because I went to something and some other District was talking about it at the Tampa conference and um they said that the number of passes for school buses went
200down drastically after they installed cameras on the buses but I was told the cameras are super expensive and that would be really hard for us to do so is this going to help pay for the cameras or is it we got to upfront the cost and then we get paid after can you bring us back to that one the number of passes of school buses that are stopped in the state is ridiculous I saw the number it was astronomical just number of people blowing through red lights in this town has been unbelievable lately all right there it is so it says various Provisions relating to the camera enforcement of traffic it seems like it's almost a reimbursement process because it requires the law enforcement agency to notice of the violation to the owner and then
201uh requires that civil penalties are remitted to a participating School District operating the bus and with the infraction detection system could we maybe look at chair just to not to save time um we've already met with the the sheriff's office regarding implementing this specific program in Indian River County we're on the same page in order to to implement the program so so we we've had these conversations and as we begin to operationalize it I I think we're going to be able to Prov we're going to be able to do it we not just a pilot or there is a there is a pilot and there's a funding source that goes through the sheriffs because at the end of the day they're doing the bulk of the work um so there's a a partnership that we
202have to agree to say yes we'd want to do this um so there's it's in the works but this would allow us to pay for the cameras i i i my understanding and and it's and it's limited based on our our first conversation is there's opportunities to have that funded and as you write the tickets which is immense you can reimburse your your Sal for that it pay it pays for itself I know it would reimburse for maybe their man hours or whatever but would we see any of the funding we've done Partnerships like this before where we don't see the funding we just get the service but we're going to be out the camera funding if we install them I'm a pretty good negotiator okay good all right M chair on that yeah to
203that point yeah I actually I was contacted some time ago by an organization I think on around Miami that uh Pro that initially said that they would provide the cameras and that they would collect the revenues and they would feed back some of the revenues to the school district so that there I don't know how realistic that that was but there is an organization that is willing to upfront the costs apparently to put that program in place is that like a pilot program it's it's a private company the only concern I have with that is then as it's ongoing they're making money off of these St they're they're expecting to yeah yes did you share that with Dr more yeah we spoke sever months ago um Mr Green however you do it however you negotiated
204I think it's a great thing to do I don't know about the other board members but the the amount of passing the amount of red lights people are going through in this town the number of accidents I have seen recently in the last six months has exploded and part of it is people on their cell phones part of is people are in a too big a hurry and there's too many more people moving here and they don't want to wait for another light so um you know God forbid we have a school bus that's going through that that intersection at the same time that that happens and that wouldn't be part of this this is just people going around but at least putting the camera on the bus anytime there's an accident even cameras outside
205the bus will give us more of a picture of what happened and we know from sitting in those other meetings that we get to sit in um that would be less uh or more information for the board members to know what happened when an accident occurs thank you that's all I have for that all right anybody else have anything for legislative priorities M Rosario yeah I the more that I think about the before and after school funding issues that we're having and the concern that board members have with parents who may not be able to afford you know our our Enterprise fund as it's stated in our budget wondering if that could be something that we can add as well I talked with Dr Moore about this um I don't know if it could be
206maybe a special categorical or um some kind of pro-rated funding um at the very least maybe specific funding for a title one schools I'm not sure but seems I have an idea to help with that but it okay an appropriation and it seems that's fine and it seems like it's just needed um I don't know if it's just an Indian River County School District thing um I haven't done research beyond our County on this um but if it is since we're doing our priorities I don't think it would hurt us to be able to consider adding it to our legislative priorities because clearly funding is needed for it one thing I will say is we can actually approach our legislators and say um we really would like you to consider an appropriation bill for this
207because that's what Appropriations do they they're for special need cases they're not for everybody across the board they're for u a special project like um the county gets them for sewer projects or for water I'm sorry like a K8 or like a K8 we could do appropriation for that too um Appropriations requests um the governor just vetoed a bunch of them but um you can always ask all they can do is say no um but if they see the same Appropriations being asked across the districts like every District asking for it that's the power of working with fsba for something like that um they tend to want to fund those that are across the districts the ones that are um just like you said just for Three Counties I'm mus program every year I see
208that there's a music program for like three counties right and it's like how are they doing that because their legislators are getting that done so we need to ask our legislators to get something done like that for us a K8 school or um after school funding for kids before and after school yeah even creating scholarships to help our students something it I 100% agree I'm just trying to I know figure out what the appropriate language would be because it it it's more than just before and after school care it is quality services and programs it would have to be tied to Dr can you grab that you I don't know what that anything else for legislative priorities Dr Moore it would have to be tied Dr Shaft I know she's going to bring it to
209us tonight um I trust the way that you're going to word it um but it would have to be tied connected to um not just before and after school daycare that it has to be instructions behind you know um something along the lines of inter interventions for for children beyond the confines of the school day so we sort we have a little bit of that bullet already under funding the third bullet focuses on the supplemental instructional academic allocation maybe that is an addition of Summer before and after school learning opportunities because under that allocation it would have to be research based evidence-based and more than child care but instruction so I'm okay with that okay all right I don't know are we concluded on that part yes all right so the next agenda item is
210next three items will be covered by Dr Jacobs but all right good afternoon chair and board members through the chair the first item for your review is the 2425 School Board member travel we bring School Board member travel on an annual basis and in your backup you can find the listing of the potential uh travel that will occur during the upcoming school year yeah I have a question about one because it I think it looks like I should have been to it but it didn't exist what is CBM policy governance forum sorry what is CBM policy governance Forum because I went to a policy governance session in Tampa and and the Summer Conference in Tampa but there wasn't a separate one on July 17th that I knew about um some of those are included other
211B but they give a list of items that more for new members that are coming in or that are elected they give a list so when you go in okay so when you go into the um um FBA or that that um website every year they list all the conferences and meetings and webinars everything and then they have specific ones that they suggest that new members attend not necessarily that they're required to attend but suggest that they attend only to become more familiar with how to work as a school board member and kind of get an idea of what goes on as a school member what uh you know what things they they come across or kind of try to catch up with the ones that are already here so that's where kind like the
212finance forum certifi board member that's what the they're going to yeah okay that explains that because oh that's what CBM is certified board member one okay yeah because none of us I don't think have been through that all right question Mrs Rosario yeah um I think we should if we can add a key here or a little asteris to explain the acronyms there's a lot of people who don't understand this and if anybody pulls this up I think in the spirit of transparency we should just explain what those acronyms are I see Dr Jacobs is shaking her head yes um also um at what point I know that this is um moving forward uh board member travel but at what point are we I know that this is just provided for us I'm assuming for
213just now from what we know of that are available but as the year Progressive if something new comes up if a board member says hey you know I just found you know XYZ training in you know wherever in Miami it's not a part of CBM not a part of you know fsba you know are we still in the are we still opening up that door of opportunity to allow board members to do that long as it's under 500 go so a per board policy as long as it's under $500 you would still be ble to do that if it exceeds $500 and that's why we list out um all of these different uh places to tra or conferences to travel to then we would need to bring it to the board for review the board
214doesn't vote on fsba and that's always over $500 so fsba is listed in here so they don't they don't come as a single item they come as an annual item so this would be the item tonight so through the chair we have to bring it once a year and we do our best to capture things we know board members typically go to if there's a scenario in which there's a event that a board member wants to go to because I don't go to fsba and I'd rather go to this um if you're aware of those we should we could amend the item tonight to add them and that way we don't have to bring it back in four or five months so that would be the the most appropriate way if there's something that you
215would want to consider going to just throw it on the list um and that way we don't have to bring back another item and kind of do this again there there was one that that happened um last month I couldn't go to it but I was pretty intrigued um and I don't I think the name is I'll get the name for you so we can add it on tonight and I believe it was um either conservative Coalition or Coalition of conservative Schoolboard members so I'll get the specific name um in the event that something comes up with them as well can we also add their uh the Leadership Institute because I know that the Leadership Institute offers a lot of school board member training um and again I'll confirm that other name for you and
216could you confirm the Leadership Institute what exactly specific Leadership Institute that is it's just called the Le I'll uh let me look it up question mrar so you're looking at we all go to the fsba if we choose to do so and then if you ask for something that's 500 or less it doesn't go to the board for approval or generally we would approve any of these and so if it's 500 or less um it would not need to come to the board but I guess cumulatively this would be 500 because we do have a specific amount allocated for board member travel each year all righty thank you yeah it is just called the Leadership Institute um their website is the leadershipinstitute.org okay um they are a nationwide um group okay should I go any
217other questions okay all right next item is the review of the 2425 tuition and fee schedule for Treasure Coast Technical College I am pleased to share that um there have been no increases to students as far as fees I did um confirm with Miss Shields that that is the case and so annually we bring this to the board for approval for the tuition and fee schedule for the upcoming year I asked a clarifying question to the superintendent because I was a questioning like for example if I wanted flip aomy I would pay that first fee that registration fee and then I would pay 244 an hour something like that per per hour of the per hour okay which is very reasonable okay all right the next item is a review of the 2425 High School
218dual enrollment articulation agreement with Treasure Coast techn Technical College this is an agreement between the district and Treasure Coast Technical College for our dual enroll dual enrolled students at tctc agreement with ourselves next item is I'll be presenting on behalf of Mr Seymour just a quick note Mr Seymour has had the worst weekend he left um Saturday morning to go on a flight and has been spent two days stuck in an airport but he's finally got to his destination um two days later but we're glad that he's there uh this is the contract with navigate 360 that we present presented uh during individual board briefings it provides uh tier 2 and tier three services for our school counselors um curriculum that they can use in those services so rather than them having their own resources
219or creating their own resources it is aligned to the uh State of Florida and it provides those services for that so anything want to add we rehearse this they were supposed to come sit at the seat yes no maybe yes okay there we go I don't normally need a microphone um yes the purpose of this contract is twofold the the biggest one in our tier one is our required instruction which actually hits a lot of the hot points that you all have brought to us before there's an anti vaping piece there's a sex trafficking piece all of those are required from the state of Florida navigate 360 kind of shut themselves down when Florida's parental rights bills passed two years ago and have completely come up with a Florida a curriculum that is within all
220of the florid standards that covers all those things we have 5 hours in secondary that we're supposed to do and then in elementary it's that Civic and character education so this past year we've been doing it individually with things we developed with curriculum and instruction what we love about this piece is that it's fully transparent to the parents because it will be on class link so if they want to see the lesson last year they'd had to come into the school and sit down and look at the PowerPoint that sort of thing now they can just redo the lesson with their kid if they want to see what's happening so we absolutely love the transparency of the tier one and like Dr Mo already mentioned tier 2 last year our school counselors were having to
221go individually to their principal to ask permission to do XYZ either in classrooms or small groups and of course their small groups are only with parental permissions this will provide a unified curriculum for them to be using for that so we don't have to worry about principles don't have to worry about is this okay or not because we are saying that this is a Florida these are all within standards and if we ever come across you know anything like that now we can address it with the school counselor because we have this curriculum you should be using instead of worrying about finding things on your own good and when we say curriculum I just want to clarify what we've talked about in in in our um meeting with Dr Moore curriculum you're talking about the
222requirements that are that fall under resiliency correct the resiliency standards for all k12 and then the K5 in includ some Civic and character education also in those required standards great next item is back to Dr Jacobs substituting for Mr C I'm sorry I had a previous thank you sorry um uh I had a previous question maybe before you go into this next one if it's okay um about dual enrollment uh we went so fast from one item to the next I didn't have a chance and then they came up would you like me to wait until the end Dr Jacobs or ask them yeah go ahead so regarding dual enrollment for the Treasure Coast Technical College um in the student eligibility requirements I just want to make sure because I know that this is all
223based on um doe Rule and our and the statutes uh page five of the agreement uh at the top it is uh student eligibility requirements letter B CU I have had this conversation with Dr Moore about current dual enrollment at IRSC um it turns out this language have a 2.0 unweighted High School uh GPA average based on 11 high school credits um that is accurate that is based on the doe rule but here's the interesting part and this might not even be a qu maybe it's a statement what I like about this wording is is it's not saying that you have to have a minimum of 11 high school credits that equals 2.0 it's like we can take any 11 average those and let's see where we can find a 2.0 in your schedule what
224I like in you know in your years what I like about that is that we're now creating an opportunity for a student to be able to take vocational or Tech program as a dual enrolled student that we're not looking at face value at well let's just see what you did this past year and that's not accurate this is based on any 11 high school credits I want us to be able to use this as we should use our regular dual enrolled op um duel enrolled agreement with IRSC as an opportunity to change the culture in our school district you know in in counseling um or in scheduling students when we have one-on-one with students we should be able to say hey we can find 11 credits now let's find your 2.0 for that student who
225has a cumulative 1.5 we might be able to find a 2.0 in in just looking at your highest 11 and anywhere in your career let's look at your highest 11 credits does that make sense or is that because I just think that that's we have such an opportunity to tap into a generation of students that would not think that they are eligible for this and we need to be able to I mean if we're going to be best by all kids this really makes it best by all kids no no agreement yes no no no you're yeah yeah we're good there we're going to circle back with on on the no and even on this oh no we're good there okay and the state college one we're going to have a PO okay Madam chair
226M Rosario would you summarize that one more time what were you looking for with 11 credits not what I'm looking for it's in the agreement so it actually says have it 2.0 unweighted high school GPA based on 11 High School Credits based on 11 not based on a minimum of 11 not based on 11 in your ninth grade not based on 11 only in your 11th grade not based on 11 on anything it's just any credits just thinking that's actually a doe rule yeah I'm just thinking you know most most high schoolers stting in ninth grade get six six or seven credits and you're getting the 11 by unless you've gone ahead and moved them forward okay all right the next item I'm sorry your already set you up that's okay through the chair the
227next item is is a review of the revision of exceptional student education policies and procedures manual essentially this manual takes the various policies related to exceptional student education and fleshes out procedures the revision is done once every 3 years and we're required to submit this revision to the Sate because it is linked to things like funding um I know that the exceptional student education department has done a great deal of work in that and I've been part of those revisions and it's a a heavy lift so we thank them for the work that they have done to revise this manual anyone okay Miss Holden you have H and I the next one is our health services plan which Lisa cologne is our um if you're not aware our new coordinator of Health Services since Vicki
228Bernie um retirement um this is something we submit every two years to the um Health Department so a lot of it is standard operating procedure in our nurses and delineates just simply what's the responsibility of the local Department of Health the health services coordinator at the district level versus the school nurse the only major revision this last year is the last two pages and it is just describing who's the Department of Health who's the coordinator so it's just an extra description to go when you're in the front pages who is it talking about so that is the major addition to this year the rest of it is pretty standard operating procedure from our clinics the only thing I will say since the last time we published this is that we're up to about 90% of
229our schools having RNs so we're working on it we have a couple lens left who work under Lisa's um RN license but we are very proud of that Improvement since the last one of these was passed okay H Dr Pasco anything on this that is just that's wonderful I was going to ask the percentage on RN that's really good one I want to say a number out loud but I don't want to say the wrong one and Lisa is not here and the next item is the mental health allocation plan that we've spoken a lot about today sah good afternoon uh the mental health allocation plan um we've Mr Green thank you for covering my budget thoroughly um I appreciate that um but I have uh the planned funds and expenditures for 2425 are included
230in that plan to the state it's basically our district assurances along with State mandates um our allocation is now going to fund four of our elementary school counselors that's kind of new this year um already existing school counselors I should add that as well the allocation is also going to allow for our mental Wellness staff to be on a rotating schedule on all of our school campuses every two or once every two weeks and then our Community Partnerships have really been strengthened um through just relationship building with our through the mental health collaboratives specifically but then other agencies to really um make sure that students and families get the support they need you anyone yep okay John I was an event last week and a student came up to me who was on your superintendent's
231advisory depends on which one no and she said Dr Jones are are you going to make sure that students who who need help in mental health get the help they need so Sarah can you answer that for me how many will we have what counselors will or what campuses are they going to be on and how will they work because I know we don't have one on every campus right they will rotate through specifically the the mental Wellness staff will rotate through all of our campuses have school counselors our secondary have um the middle schools all have two school counselors the high school between five and six depending on Sebastian or Vero um so that would be like a student's first line of of defense or or assistance should they need it and then we
232have like a referral process through Focus that they can put in um after contacting parents to get consent um and then our one of our Wellness staff members could see them so let me just buil on that the at the closing council meeting with with my student advisory that was in in terms of problem solving where are we going to focus next year that was one of the primary areas that they wanted continued Improvement and when they say continued Improvement um additional resources and we you all have ma made the shift going from um stagnant Mental Health Counselors that we funded who were seeing 12 to 13 individuals to maximizing uh Community Resources through parent choice um really ultimately expanding the level of services that could be provided versus what we were doing um the
233some of the programming around um school counselors um really really sparked an expectation and me was kind of a conversation we were having myself and Mr Rosario this morning about really ensuring that you know counselors are seen as as counselors and they're providing resources and support uh and academic advisement that accelerates um the potential of all students so it was a very very good conversation that allowed us to make significant changes to improve the quality of services for student services next year thank you anybody else yeah I yes mrar uh you you said it there was a number there that you said of how many school counselors you had or we have what was that number that you provided um total yeah okay okay um every elementary school has a school counselor all the middle
234schools have at least two school counselors I'm sorry Sebastian Elementary and Pelican Island are sharing their split time with one school counselor um our middle schools have two school counselors per per school and the high schools ver Beach High School I believe is at six and Sebastian High School is at five school counselors I said the allocation will fund for school counsel for elementary positions and then the other Elementary positions will be funded through um Title One funds through Karen malet okay so that's why this is only four yes ma'am can we add in there can you put Elementary only there's no indic I mean when we're looking at this it just basically looks like we're only funding four school counselors and I don't know um if we could just be a little bit clear
235as to where those counselors are I'm not able to edit like that's that side of it oh is this a this comes from the do yes um I'm trying to think about if there was a place speak I could note it under under like other expenditures under Charter um just to allow that understanding for sure perfect so the school counselors are just Traditional School counselors that we know that I've known for a hundred years or however long it's been where you know you you walk in you can see a school counselor if you having a bad day having a good day yeah or need a schedule change or something like that um we're not redefining the definition or the role of a school counselor um for mental health services no we're not but we we
236fully want them as we all have spoken about to meet the need of a school counselor and it is but they are there's OPP counselors are school counselors they are but there's from my perspective there's opportunities to improve the quality of services that are being provided and the touch that we're having on kids very similar to our conversation earlier today okay because you know school counselors are not Mental Health Specialists that's very we can't expect them to do things they are not trained to do so I don't no not not at all and the intention here is if you looked at it in terms of an instructional standpoint there are typical and troubled behaviors when you don't deal with typical behaviors they become troubled behaviors uh a lot of those typical are age appropriate adolescent
237behaviors um that if they're not you don't provide the appropriate level of support it turns into a trip a a troubled Behavior those are opportunities in Elementary School uh to ensure that our school counselors have the resources navigate 360 to provide that little mischievous Behavior so it doesn't manifest itself into a very troubling Behavior when they get into middle school and high school so there are opportunities from a a a School counseling standpoint um to be more intentional of providing those services and support which would be group counseling uh small group counseling but here here's the thing is that we a few years ago you know implemented and and added Behavior Specialists to handle those situations and so now we're looking at two different positions that what I'm hearing is you no longer you want
238now the guidance counselors to pick up some of that behavior that that is the from a guy who was a school counselor that is the the intent the the ab the behavior intervention specialist was to remove kids from instruction uh and deal with them on a negative consequence discipline standpoint Dean that's a dean and and we don't have them in elementary school they're in secondary school some of the other behavior management positions that we added were aligned to uh a student's disability and to provide the appropriate training and certification uh through Behavior specialist so on a regular basis a guidance counselor could deal with an issue student comes in um apart from the assistant principal or a Dean handling discipline issues and you can spend the whole entire day absolutely on one student the whole
239entire day uh and and you know it's crazy because then everything else gets pushed aside or you know push to tomorrow um and so then you have several other students who may come to to you throughout the day that you can't handle that their situation I'll get back to you go back to class don't worry it's not an emergency I'll get back to you um and then this one particular counselor that day is just bogged down with this one issue which has happened um time and time again so I don't know how to I'm wondering if maybe we should just increase student counselors in schools so that one student counselor doesn't have 50 students on their you know on on on their particular as their particular responsibility and now they have 25 so that you
240now spread you're not spread thin you you know you're spread liberally so that you can actually spend more time with students that come to you and be able to handle the behavior aspect of it but if you're now asking them to do their assigned role and behavior and not provide for some other supports for them to lessen the load um then we're actually setting ourselves up for some I don't think we're asking to do anything in addition to just be more efficient by providing them the resources and materials in order to be more efficient at at the work that we're asking them um ultimately to do so I I think just in terms of leading student services it it is M making sure we're efficiently addressing those typical behaviors um by providing comprehensive training on
241what a a student services program in elementary and middle school and high school looks like and there are significant opportunities uh to redefine um how we're providing those services without changing the overall allocation because at the end of the day our allocation is extremely extremely generous in terms of what we're providing and it's one of the things that that we are protecting so I I there's other conversations to have but we we are um maximiz it's a key area of focus going into continuing to improve the impact a student service office has at a school site okay so I have another um question about school psychologists and school social workers how many total do we have for the district if since obviously this is not a total um plan at the moment we have eight
242School psychologists and we have three postings if you know anybody who's qualified and you're watching this show so we would have 11 this is not a show this oh sorry I thought I just went into advertisement mode so we have had up to 11 but going into the school year right now we only have eight because we do not have any applicants so we're working on some possible um problem solving around that um in the mental Wellness Department we have one school social worker and I believe Karen Mallet has two so three total as social workers okay and the school the role of the school psychologists would be what a significant lift that they do has to do with student evaluations whether it's gifted evaluations or child find evaluations or things like that Dr Dr
243Jacobs is actually the expert on that but they also do participate in our some of our school-based threat management teams our individual problem solving teams where we're determining does a kid need to move up to an evaluation or can we get him some services with the school-based staff that's going to help improve their academic and behavioral success are those typically yearr round position 12-month positions no our school psychologists are 10-month positions at this time okay um and what about the time what is the timeline in which a parent says I want my child to be evaluated what is the expected timeline in which those 11 or 12 total positions uh would pick up that request from that parent or the teacher and have that child evaluated or begin the process sure as far as timelines
244goes so there's the individual problem solving team that makes the referral for um an evaluation and whatever type of evalu evaluation they might need it's a 30-day window in which our resource Specialists must obtain parental consent or request parental consent from the parent so they have 30 days to do that from that time that that consent is signed for initial evaluations initial disability evaluations it is um a 90 a 60-day timeline and then for gifted evaluations it's a 90-day timeline um for re-evaluations and I'm going to check with Daphne three three year reevaluations and then the timeline is the decided upon by the reevaluation team correct okay and typically best practices is 60-day timeline for completion of that and that's anything from a speech or language evaluation to a comprehensive comprehensive psychoeducational evaluation okay and
245our school sites did about 111 each this year which is a lot our school sites did 111 on average on average school s each for special needs or gifted a lot yes all right what that was what what was our what were our numbers last the previous year do we know do I know yes do I know it right this second no yeah I can tell you that it has increased systematically over the years we have seen an increase in evaluations preco we were at 60 per year per pych on average thank you and why do we think that that is is that because um we are more efficient in handling you know the the referrals that come you know that are are we responding to the requests for evaluation I I'd like to see
246maybe we should maybe you should bring it back to at another Workshop you know like what what what what's the overall look at this there's a multitude of factors but I can tell you what has changed in more recent years are parent initiated evaluations so it has been widely um proliferated across different Care Health Care Providers and other providers that you can go to the school district and get a free evaluation so if you suspect your child um has a disability or is gifted it's fully within a parent right to request it and so we have seen a significant increase in those evaluations as well as requests from um private schools and home schools homeschool um students so we also as part of our responsibilities for child find have to respond to requests from private
247schools as well as H school students and so we've seen a increase in both of those okay that makes sense one comment Miss Barbor yes I think the best thing we did in the last few years is put counselors at the elementary school every principal will tell you how that has helped and I'm more familiar with middle and high school counselors and yes they have their basic duties and so forth with scheduling but now we see a system where okay this is not my area mental health this is not my area Behavior specialist you know Dean something like that so each school would tell you they have a plan on how they can help that person but those Elementary counselors best thing we did thank you thank you all right items J through through P
248will be Miss basur mostly these are the annual renews of programs that we use to service our children good afternoon through the chair it seems like I briefed you on these in individual board briefings a year ago but I think it was about two months ago so I'll help refresh uh what we briefed the first thing I'll be bringing is the comprehensive evidence-based reading plan this is for the 2425 school year this document is prepared annually uh using State guidelines and the state template there's a requirement that we must submit this to the Doe by August 1st any questions regarding that okay anyone the next one is a renewal for um a hosting Services agreement with power school for the 2425 school year this is an agreement that we've been in partnership with uh for
249I believe over 20 years now at this point the this uh hosting agreement provides our district with assessment and data management system for creating delivering scoring local assessments um it's a lot of the the work that Dr McMahon does so this is a renewal agreement that we're asking for you to approve the next renewal agreement is with irti I is a computer adaptive learning Blended learning program we use this for our students in kindergarten through 8th grade in reading and math the program includes three diagnostic assessments annually along with the individualized student learning paths that come out of those Diagnostics um and it also is used to support differentiated instruction including acceleration and some remediation as well I have a question about that one yes ma' I had a parent that of a gifted child
250that um reached out to me about this specific program and they said their child was three grades ahead so um the class is in uh fourth grade and he's doing seventh grade math or whatever it was she was fine with that until um some of the passages were on Concepts were about teenagers and teenage things and she was really um not comfortable with it there are circumstances where the curriculum the students will have outpaced the curriculum and in this case that would be one of them so but she was still told that he had to be on something because that was the requirement I know the state requires us to do something like this if you could ask her to call me that would be great okay I will thanks CU there are things that
251we can do then to get around this yes there are always going to be outliers that we need to address individually okay thank you uh the next one is a renewal for Imagine Learning uh based on Florida statute 1000 2.45 districts are required to offer credit recovery options for students this contract is a renewal and provides our students who need to recover credits or are Hospital homebound a learning platform that is accredited and aligned to Florida standards the next renewal is for Lexia learning as briefed in the individual board briefings this is something actually that the board approved in 2122 to serve as our state approved intensive intervention curriculum I bring it back annually because we we have the obligation and the right to purchase it annually it's not the five-year purchase the next one
252is the approval of book orders for school media centers uh they'll they are submitted for your consideration the schools that are submitting these orders are Oslo Pelican Island Rosewood magnet Citrus Elementary Glendale Elementary and Oola Magnet Elementary School and on the heels of that I will volley this to Dr shafty just to give you a very quick overview of the process I know you've been briefed on the process in the past but she can talk you through what they go through to get to this point okay something you'll notice different uh through the chairing your backup documentation you will have the sack minutes included each of these schools shared the list with their sack committees same process in place that there were multiple Outreach attempts by the principal in their weekly call to inform all
253families that this item would be at an upcoming sack meeting extending the invitation to any family who wish to participate in the discussion um they had to submit them in accordance with our board documents approximately two weeks before or two months I'm sorry before this meeting and then upon receipt the books will be read in their entirety before going onto the shelves any questions yeah I just yes thank you I just want to be um clear now that we're going into a new school year I believe last year and the year before we um agreed that the sac committees would all be trained in that Library training that is provided um and so as the school year begins with new Sac members possibly um is that incorporated into the training 100% And now that the
254state has released that training early instead of our media Specialists trying to have to do it Midway through the year they're actually all doing it August 6th on the district professional learning day so instead of catching them up halfway through the year there every media specialist is starting with that training and then the expectation that anybody reviewing an instructional material to include library books needs to go through with the training as well okay and then um the other thing I you know there have been some comments that one of the books that we recently uh approved to be removed um um not banned removed uh because of inappropriate um um material was already pre-approved by the sac committee and then it came to the board for a vote and that might all be well and
255true but that doesn't necessarily mean that we are going to find every single thing every single time there still might be opportunities where something might slip through the cracks and then a parent might find it and so then it came to us for a vote obviously it went to the uh book committee um but I just want to be clear and transparent to the community that even though we have a process doesn't mean it's always going to be 100% perfect process and so that's why we have a lot of eyes on it um but when it comes to the parent having concerns um that's where the beginning process begins with an objection and then obviously we know the process according to our procedures so according to our policies um so thank you for that I
256appreciate that you're welcome okay and my last item uh is the student progression plan for the 2425 school year uh this must be updated annually and reflect any changes to statutes Andor Department of education requirements that pertain to student progression so while we're review We briefed it in board briefings and we're we're talking about it today we will not bring this back to you until the August board meeting for approval because you have had quite a lofty uh set of reading materials over the last few days so this is something that while we've briefed on it we're reviewing it with you here uh it will not come to you for approval until August any questions just one miss you'll remind us again yes so Mr B just when you look through this plan and I
257know we've gone through it a little bit what would you say are the major changes so the major changes really are one of the first major it's not really a major change it's just a Clarity in language it's uh regarding homeschool students and the family empowerment stepup for fam's p program uh there was a lot of confusion last year with the the program in that students who were no long were taking the funding were no longer eligible to participate in courses during the day at our campuses however they are still eligible for extracurricular so this is just clarifying the language around that um another one is uh the math deficiency and parental notification requirement that is something that went into effect after last year's student progression plan was uh developed and approved so we've made
258sure we incorporated it this year as well um another of the big changes is our promotion guidelines we will now be promoting at the high school level based on cohort yes information so that will be new to our students our families and our staff that will be an important one uh the GED underage waiver that is also something that you probably remember from legislation in the previous year we wanted to make sure that that was reflected in the policy in the progression plan as as well and I think those are the big changes there are technical changes some terminology has changed obviously the dates have changed but those are the biggies thank you and just to be clear um the one about homeschooling for parents who are listening if they are listening it's only specific
259to the parents who are receiving the the the family empowerment scholarship those who are not receiving the family empowerment scholarship are free to use any of or part participate in any of our day courses um so long as there is a seat available no matter what it is at any of our schools exactly um the other question I had was about um looking at this and comparing it to the new legislative um stuff that we just went over actually all of the new bills that came out have we made sure that everything's aligned for that yes that's a great question and I briefed on this originally back I think in June early June we pulled it to make sure we could incorporate new legislation so yes that's Incorporated in here as well and one of
260the other reasons to uh push this to August is so that any board policies that may be approved tonight can be reflective in reflected in this as well okay keep it now Q through X Mr greenk you Dr Moore through the chair so item Q is your standard disposal of surplus property and on this particular one 70% of those items are title one smart boards that are um not smart anymore they've uh lost their intelligent they're like 13 years old and they're being cycled out through the vonic panel so the vast majority of those are um Smart Boards being changed out in the title one schools and then the rest are transportation and Food Service items some older older vehicles 14 to 25-year-old vehicles with 200,000 Mi when they have engine problems and the repairs
261are too high um these are Obsolete and no longer needed vehicles um those will go up for auction of course to the highest bidder and that's really it other than a few cameras and some refrigerators and ovens again old out of food service that are not worth repairing board members anybody um I have one because you know I always love to look at the Surplus and say what are we doing with this um you know it drives me nuts when technology is obsolete after just a few years because do you foresee all this ending up in our landfill or is there a way we can so we actually use a recycling company that picks it up and recycles it and sometimes we get a residual value for that but we do not put them in
262the local anvils thank you all the technolog is recycled through a vendor great good to hear the next item is um as we've briefed on back in April the board received um and was awarded a grant a Workforce Development capitalization incentive Grant to update the automotive lab and classroom at Sebastian River High School this is the first step in that process to engage with the architectural services of holl Holly jarver that we have on um on contract with us and they will be creating the design materials the building plans the construction uh project plan um construction Administration and the close out so tonight's item is to engage with them for $219,000 out of that 1.5 million to create all those plans and manage that project which will enhance the ventilation system expand the classroom space
263and create a separate Bay with with a hydraulic and you've kind of heard about a cutaway car that they can work on within that lab and that's all through that um cap cap Grant through the doe okay Dr jnes in upgrading uh upgrading the HVAC does that mean air conditioning it does not mean air conditioning at this point that could not be included in the gr however what we were able to do is include the infrastructure so that we're improving the ventilation so when the cars are running and they're working on the ventilation be upgraded but we're leveraging it to get the infrastructure in place so that when we are able to fund that through the capital 5year plan we've got the infrastructure and we don't have to reroute that um obviously virau had a
264renovation a few years ago and it's absolutely beautiful the automotive so for those of you who have been in there when it's hot it's extremely hot so when they're doing the renovations Mr Green how will they be will they be able to still do everything they need to do or how are you going to work that yes and they'll be coordin quarantined off for that project um the next uh the next two items are renewals of software agreements the first one is with Cisco as we briefed we own our own phone system that provides a variety of um benefits from Life Safety to being able to control our costs if you were to go out and get a a line for every one of our 2500 lines it may be $9.99 a month you're talking
265$25,000 a month or3 $300,000 a year so you'll see this is around $95,000 a year to support the system and the investment so um this is for all of the licensing for all of our phone systems the voicemail and everything that goes with that and that's the Cisco collaboration flex f it's a 5year agreement around $95,000 per year for that agreement the second item is the Microsoft unified support so we are a Microsoft District Windows Office Office 365 all of our products and everything that we use our Network and our infrastructure our servers all run on the Microsoft platform and um luckily we did not have the latest kernel installed so we didn't have the outage that some people experienced go um but this is for the support contract the annual support contract for that
266which is just under $100,000 a year 2747 support it also includes assessments where they come in and do penetration testing assessments on our Network and it includes training where they come in and train our staff for example we'll be moving to Windows 11 over the next year and they will provide the training for that so that's the support agreement for the Microsoft products uh M Rosario has a question oh yes I'm glad that we were in a part of that um outage but you know seeing how everyone experienced what they experienced what would happen in the event that we did I mean what would happen to our data what what is our backup plan that's some pretty serious stuff so the good news is we are locally housed we have our own data center here
267we do have backups that we could restore from um we also have a redundant site of ver Beach Elementary so it's it's a portion of the data center to be able to recover and um and boot up so um yes there would be some downtime to address that but I think we're posed in a very good position to respond to those things quickly and would that be what what is the backup is the backup are we talking student grades are we talking you know private information you know what are we everything everything that's electronic payroll everything absolutely that's basically everything and some yes okay do yes go ahead uh do we have other I assume we have other Provisions for a cloud or other um uh safety backup particularly in this area where proximity wise
268we're both vulnerable for hurricanes and other disasters right so for example with payroll and those things we use Focus School software which has a cloud backup so they're using fault tolerant redundant systems around the country where they might have three different data centers so literally if we were gone here we could drive north to the next place whether it be Daytona or Jacksonville get an internet connection and our our data is available the next item Switching gears a little bit is the renewal of the our stoploss insurance and the vendor QBE so we are a self-funded health insurance fund and that's through board contributions and employee um contributions part of that is having insurances to operate and a stop-loss insurance is kind of like having your hurricane insurance if your house were to get blown
269away and you need to rebuild it you don't have the funds to do that so if a in a catastrophic event such as God forbid um some a severe cancer case or there are you know specific um Health induced items that have very expensive costs with them this limits our um funds out of pocket to $250,000 individual with a $250,000 policy aggregate across the the board um and the market increase is about 15 to 20% per year on that we've been able to keep that at a 1.9% over 10year increase by looking at the deductibles and negotiations this year it started out at 9.8 and we got the um down to like 7% um increase over last year and uh the next item is the uh a bid as we've talked about we're bidding out
270a lot of products and a lot of services one of those is the athletic field maintenance so we have seven schools 22 fields and 40 acres of Bermuda grass that's maintained by a vendor that's the special regs mowing fertilizing Pest Control irrigation top soil dressings all of those things and this um awards that to reals grinding a very clever name as you have to use the reals lawnmower um so we had three bids and this is to award to the lowest contractor reels to maintain those athletic fields throughout the year and Dr Jones as we talked earlier item W is just a review of the tax anticipation note or the tan and as we have discussed on several occasions the majority of our funding comes from local property tax funding which doesn't typically come in
271until later in the year so for example this past year we did get one check for 1.4 1.5 million in October but we really didn't start getting our funding until November 8 million 12 million and then almost at in December um almost the New Year 48 million so that period that we have from now that we're using our cash on hand to operate until that January time frame um when we're riant on those local property tax dollars to come in we go out and we borrow um a short-term loan through a bank loan the rate the interest rate is 4.2 to 4.6 interest rate on that that has um fees a $35,000 fee at the beginning and then you have the interest rates we take those funds and we put them into our SBA account
272which right now is about 5.2 or 5.6% interest rate so we we're we're making interest a higher interest rate than we're borrowing and this is the one time you can have a positive Arbitrage for the school district um we're not in the business to make money but this is to help offset those costs that you are experiencing and then as our payroll goes which is about $6.5 million every two weeks as that payroll starts going out and we start pulling that cash there's less and less of that and then we pay that full back in uh January December January um and as I spoke to this past year we borrowed $12 million the award he was Wells Fargo and after all of the issuance fees and the interest and then the interest we made it
273was roughly $199,000 and actually after we finished it that number is actually smaller than so it cost less than $199,000 to issue that tan so been working with the financial advisers and the bond Council they've looked at our cash flows and they know we're going to be like $9.8 million short in a particular month so um there are x's on up to a Max I think of 20 million on the board agenda because we weren't sure and we do now know it'll be a $15 million tan for this year $335,000 in fees which is very similar what will happen next is um starting tomorrow Ford and Ford our financial advisers will issue the invitation to negotiate on our behalf throughout all those vendors on August 13th those responses will be due back to the finance
274department and our financial advisors on the 14th will notice the award the 14th through the 16th we finalize all the documents on the 16th we'll upload that de board docs for the 26 business agenda and on the 26th the board will have before them a resolution to approve the tax anticipation notes and then on the 29th we'll have settlement and receipt of cash on August 29th well before that October dip that happens in the middle to late October anyone want to discuss the tan just one question why would we go for a bank loan versus a competitive public offering what's the real difference and how do you so does that help us so the difference is the workload and the effort to accomplish them the time frame a public offering to go out for a
275bond I mean you're talking binders and binders of information that you go through there are some districts leveraging that and they're taking really big loans Miami day they're taking such a big loan that they're actually making money but they have they need that amount when you get down like we were 12 million last year that wasn't enough to attract a bond market so you go with the local the 15 million is right on the cusp but it's just a smaller loan amount so generally that's going to be your short-term bank loans that are interested in doing that versus going through that complete Bond and maybe doing a year payback instead of the shorter term six Monon thank you and item X well we did the budget item X is um the salary schedule be coming
276for before you this evening uh just want to thank Dr suit and human resources department for working on that and getting that pulled together so that's an annual update that's required by Statute 10222 I believe and the major changes for this year are it's reflective of the raises from last year are now reflected in the book um and then there's a lot of strikethroughs because the organizational chart we with all the moves we changed a lot of job descriptions and reporting to where those people so the majority of strikethroughs are that and um the other last last item is the guest educator once you've applied to the state and you're fully ready to go you're just waiting on the doe then you start getting paid like a beginning teacher and you start getting benefits and
277that's documented the book now that's already in place and with that tonight we'll be asking for your approval then once the contracts with the unions are negotiated um which they are ratified which they're in the one is and one's in the process and then board approved that we will update that salary schedule book instead of waiting a year and put it on the website to reflect those new salaries is a comment oh yeah just a special thank you to Mr Green and to Dr suit HR because this is a lot of information and it was very easy to read and hopefully we'll get everything ratified ready to go and item why was the budget update that we moved to the beginning M Madam chair the discussion items um discussion item a i looked at the
278wrong agenda and didn't pull it so that item should be removed that's policy 0162 which leaves the final item which is B um this is a number of policies as well as the speaker form the board is engaged in this conversation I don't know five six times uh so Mr Rosario is suggesting some modifications to conclude those conversations Miss Rosario yes thank you so these are um essentially just followup from previous conversations um uh let's start I suppose with the business meeting policy um let me get that out because I have several different policies here okay so the business meeting policy is just essentially um talking about our policies and I will actually say the three policies that are on here there's business meeting um agendas and notice of meetings all three of those are
279three different meetings that actually should just be one because they're all talking about our meetings it's just really crazy that all three of those about our meetings are in three different places would be nice if we could just consolidate all of that and just simplify the system I know Dr Moore is going to tell you well um uh Neola recommends you know Neola can make recommendations But ultimately it's our policies it's our policy so what happen and the reason why I bring this up now is that so you know in reviewing the board meeting policy um and in doing the research on that turns out we have another policy policy called agendas that address the things that we should add to the meetings policy and then there turned out to be another one which was
280the notice of meetings which had language that wasn't included in the previous two and so it just it's just crazy I think it's more complicated to try to update all three of those separately whereas here we can just create one um and then and call it a day so that's my two cents before actually talking about the content of the changes um the content of the changes is pretty much basically what we have been talking about um all this time with our meetings um oh gosh I'm on the wrong thing sorry so this would be policy 0165 which is the first of the recommendations um just cleaning up some of the language that's in there 99% of this minus some of the you know the language comes directly from Sunshine um requiring us to notice
281how we notice our meetings and then aligning aligning that language with the other policies that are in here um the one thing that I know the superintendent there is a line in here that says all video and audio recordings will be posted on YouTube that's certainly not in sunshine I added that in there because that's what we do that's what we've always done Dr Moore would prefer not to have YouTube on there um and only say the website like post it on the website but we don't do that we don't post our videos on our website on board dos on boarddocs what we have is a video link and that link goes directly to to YouTube um so I recommend we keep YouTube If YouTube ever changes in the future and we're using a different
282platform we can change you know our policy uh but for right now for as long as I can remember we've just only use YouTube and we've provided the link on our website um so that we can certainly talk about um otherwise I I I mean rather than just reading what is here I'll I'll just open it up for board um discussion okay Dr Jones so you're on 165 right Miss Rosario uh 0165 yes meetings at the very end um talks about the minutes are you is your mic on I'm sorry M at the very end it talks about the minutes yeah okay section 28 right right um the minutes are public records when the person responsible responsible for preparing the minutes has performed Duty even though they have not yet been sent to the board
283members or officially approved by the board yeah that is according to ago 99126 and that is provided in sunshine that is language again that I found in in the law um that we don't have in our policy and I think it's smart for us to be um to include it in there um because it is indeed accurate so for example if we finish am minutes and they haven't been approved by the board and someone requests them they could be incorrect yeah that's what the law says do they say draft on you have to say draft or unapproved they could I guess they have to have a watermark on there as draft correct okay okay okay I just don't want anything going out there that we didn't really approve I agree that's my question on that
284one so if anyone so in other words if any well maybe we should add that would you like to add that to the policy or do you think that that is some kind of procedure that the superintendent can handle that if anyone requests public records of our minutes prior to approval it should have a watermark that says draft draft I mean I don't know how many request it before it actually goes out there officially but I think we've got to be careful on that I agree thank you um I have you have a question Mr McDonald no I well I just relative to your question about the YouTube perhaps we could have language that says that we will post either the video or or a link to the video on YouTube or other um other
285platform has chosen it gives us a flexibility and we don't have to change the terminology if we make a change posted or made available on on the website so if if we posted on the website whether we're using Terry Borg's you know video Services where the link goes to I don't I don't know it's it's it's available saying YouTube If YouTube went bankrupt two months ago it just we'd have to bring back and over the course of the month change of policy um I'm good Dr Pas yeah in regards to the website discussion I would probably just keep it generic because it it's simple and um I think we can communicate what we're trying to communicate without having to be so specific okay but it looks good and I like it so um I have
286question about the videos on the faces so Dr um Moore that changed when um uh Mr Barefoot was the chair so no is there a is there a reason why um that wouldn't be a problem to go back change when Mr Barefoot was the the chair it changed last August I believe the following um our very lengthy board meeting I I made the decision just to have one straight Kangle angle view so prior to that um it was as it's descripted here in in this policy that's being proposed um can we do it absolutely does it require a little bit more Logistics yes can we handle it yes um but it was me who said okay we're GNA we're going to keep this about the business of the board and we're going to have one
287camera view and that's exactly what I did have you seen a difference since we've taken um the faces and instead showing the back of the heads not not it make a difference I mean for you to do that that's a loaded question to to be honest with you um and I don't think that's the root cause of of of it to to be honest with you but we I I I just not me personally I I don't want to give Authority or or enter you know you know be community entertainment but at the end of the day does does it deter people from going away I can't I can't say that it does okay um the other question I have is about the citizen input form so that's can you have just one thing on
288that policy and I know it's it may seem like I'm cutting hairs um the eight days versus seven days regarding uh the posting of items that's right and the only reason it says eight days even though in this particular structure it's a Sunday is board briefing thingss are on one day so if someone was to send me something uh the third board member I met with on that day and we're reviewing the agenda that's going to be posted uh two of them will be surprised and not and not hear it so it it puts me in a situation where I have to either go back and you know re advise board members and then you know board members which you've had to do um no because because it is eight days right now in the
289protocols it's eight days do that with another item before it wasn't it was in after you talked to me I remember that one time you have't done it before you know I I I had or maybe that was that more than likely that was on on me which is okay um but I don't want to put you know if they the fourth board member requests something or even later in that day and then we post the agenda the process of posting this agenda uh the protocols that we have in place are are lengthy so it's it's a basically a two-e process um so 8 days is still pushing it but that's that's fine so I prefer keeping the eight uh just so I can keep myself out of trouble with board members okay it's good
290yeah other than that wait Dr Moore this Pro this um policy doesn't say this Pol this policy particularly with the meetings only addresses with regard to 7 Days the notice for emergency or special meetings this one is not the one that I think you're talking about oh but I'm those comments whenever appropriate um and so you also mentioned protocols our protocol says eight days but our Protocols are not policy they you are correct so we can always change our protocols according to whatever we put in the policy um which is a great segue into another policy which is if we can take a look at again because there're they overlap so much if we could take a look at the agendas policy let me pull that up that's where I was yeah we can just
291go straight into that one so the agenda's policy now better aligns with the meetings policy language kind of the lines you know they're all I did like a crosswalk with it obviously myself um Dr Moore and and staff um looked at it it this act there's not much here there's nothing really again all aligns with um Sunshine Law here if you look at number two I think Dr Moore this might be what you're referring to the seven days correct um sorry number three if you look at number three I think this is what Dr Moore is talking about it does say individual board members may add items to an agenda at least seven days prior to a meeting this request must be provided to the superintendent my I appreciate the eight days but my view
292is 8 days is our sun so even if we provide it to him on Sunday he's still getting it Monday morning um that's a pretty bad assumption I no I would get it and then it's just because our meetings are on I'm sorry but we can't assume that you're going to work on Sundays the you and your staff we can't assume oh yeah we'll send it to you on Sunday because we know everybody is you know but even on in that scenario I have about two and a half hours 3 hours before my first board briefing to make sure I get it covered for all of the board meetings and then maybe you guys in November want to have meetings on Tuesday or Wednesday so it's right now board meetings are on a Monday what
293it will be in November at the will of the board but what if we send I don't I don't know I I guess it's just splitting here is with one day I just to me it it's I mean I know we're we're splitting hairs but it's fairness to all to all board members and it's fairness to my staff uh who's going to have to load this document review it for legal sufficiency um make sure that there's not contradicting um policies that are in place um so just putting an item is is one thing part of my responsibil is to make sure things that are going on there are sufficient and have been reviewed and and you know it would be negligent of me to say sure I'm going to post this and then I know
294you know what you're asking for violate State Statute um what you're asking for is already in place there's it's just the opportunity even though it's quick um and to be honest with you never has I don't I've only had very few where I've gotten stuff on the seventh day you all have been very very good at providing that information um typically two weeks in advance I I I you give us stop and and we engage in the conversation before anything's ever ever posted so the eighth day is is works for me and my staff would thank you so we need to change item three to it's up to the board whatever you guys I mean I'm not gonna that's what you're asking yeah right now the at the at the end of the day Mr
295raro is profing these these policies so s days is law eight days is okay seven days is we have to do at least seven just for posting but anything before that is up to the board I'm good with let me ask a question I know when we have new policies we have to post them and put them out for review and all that and and get public input when we make changes even if they're big changes like some of these um do we have to do that as well yeah so this procedure is following the board's protocols you're discussing them now um um the board will have the opportunity to fully engage in that conversation regarding these policies at the next board meeting they will come to you based on any modifications or changes you
296all agree to here and we will post it for public hearing and we'll come back at the following board uh meeting they'll be approved okay and question I have is was our attorney involved in creating these no but I did send uh her them for her feedback um I did get some feedback uh late th Thursday afternoon but I think we're capturing all of that and she could feel free to wave in if if if she feels good but at the end of the day you're not approving anything you're just having a conversation okay um I did see um um the the attorney's feedback on um the citizen input one so when we get to that one I don't mind you know talking about the recommendations for that one sure um it's not on is
297it yeah it's on I think it just can you hear me better now you're definitely not on thank you thank you um for number one it says the agenda along with any me meeting materials and backups I just wasn't sure what was meant by backups and that's kind of out here it it uses the word backups and I just don't know what that word is intended to mean the attachments would that be the agenda the meeting materials it should be meeting Mater yeah we've always referred to them as backup but what when we look at the agenda and there's a little paper symbol there and you see all the attachments that that would be back up back up to that item that you're discussing discussing I think it's more clear just to say a with
298any meeting materials or if you feel like saying attached meeting materials I'm okay with that um when it says available by posting on board docs I would just recommend saying the district site because board docs is more like a software that we use that we don't have to use that we could change um and then with the last sentence there the only exception shall be items dependent on deadlines for submission or receipt I wasn't sure what was meant by that because we do have toose post the agenda 7 days in advance where where are you looking I'm on number one still oh the last sentence of it I wasn't sure what was meant by that because um The Only Exception shall be items dependent on deadlines for submiss so that was for the superintendent there
299um that was in Sunshine Law let me read let me go back electronic form excluding confidential or exempt information shall be published on the board's website at least 7 days before the event right so that's notice of our agendas should be posted at least 7 days before the event and shall include any recommendations of the superintendent The Only Exception shall be items dependent on the oh so it let's say the superintendent says you know I want to post the budget the budget is posted on there but he's still waiting for the final numbers he has the opportunity to say say um there you know he I don't know if you want to reward it but he has the opportunity to say we haven't received those yet you know um and so deadlines I think I
300meant you know dates in which he receives certain information with the except those are the exceptions that if he doesn't receive it yet he can't po post it he can put the item but he can't there's no attachment yet because he's waiting for that information that's what I meant an example would be a number of the documents you're proving tonight the state didn't release the template until significantly later yeah so if you recommend different language for that sentence that's fine yeah I think I would just make it clear that it's referring to changes to meeting materials because we had already stated earlier in the policy like the agenda the agenda items are 7 days in advance and any change can only be by good cause as determined by the chairperson so that's why I was
301asking that question um but yeah outside of that I think um it was just again throughout here wherever it said backups just recommending changing that to agenda materials if that's what was meant um and then if you look at under B action or proposition um in the first sentence it says that the board will take official action by deliberation or vote okay and I was just recommending that it say official action by vote because you don't take official action by deliberation um and I think that was it for this one I think though in general and this is just more stylistic um just looking at the policies you you did several of them there was some um cutting of and pasting of the same language in each policy and I would say you know since
302we do have them the policies currently like this policy is a agenda this policy's you know minutes this policy's notice just putting the language once in the place where it makes the most sense based on the policy category then having it in lots of numerous places I think that's maybe a bit confusing and then you have the issue that if you change it in one place you know you have to make sure you make all those corresponding changes so that's just more of a stylistic recommendation H the reason why I recommended we have one policy and not four different policies thank you okay thank you for that um so I'm good with that yes sir uh that first line item B uh official action by deliberation or vote perhaps you really meant by um Vote
303or consensus because this would actually obligate a vote whereas in some cases we might just act by consensus except for we don't act we don't approve things by consensus the only time we have consensus is it a workshop and then it goes to him and then he brings it back to us for a vote okay so so they're all official votes has to be a vote all right yeah that is the rule that makes sense all right thank you board members for that the next one is uh meetings policy oh no I did that one sorry let me go back notice of meetings that's policy 0164 um notice of meetings was very simple there were two items that I found in in sunshine that just wasn't in our policy and it it really needed to
304be there um one which addresses emergency and special meetings this of course this policy talks about the notice of it like how are we notifying the public and the board members um how are meetings noticed um so there's really not very much here um notice is required of all meetings so I thought it it's important for us since we're looking at all of these policies to also address this one um so it seems pretty simple enough again I really think we need just one policy that incorporates all these things um but that would be notice of meetings any [Music] comments okay and then the next one would be public participation um so public participation um in this one since the public is participating I thought that this um policy should really clarify exactly what are
305consent items for the public what are workshop and discussion items um and what is considered quasi judicial which I keep forgetting to um take away that capital in judicial um Dr Dr Jacobs I keep forgetting to do that um and and and that's important because if we're allowing the public um if we're explaining what our policy is for public um participation this should be in there these things should be in there um what reasonable notice is is there again it's all aligned with sunshine and then the guidelines um just kind of clarify cleans up the language there nothing has changed um it's still 3 minutes uh per person um persons may only speak once to every given item to Any Given item um the time period may be extended by the presiding officer there is
306one clarification here um that I know um Miss shatak recommended and it was regarding individual spe speakers number six where individual originally I had time cannot be yielded to other people but instead we've Chang the language so it's now recommended individual speakers may not be may not yield individual speakers it should say may not yield their time to other speakers that's what it really should say that still needs to be change you know the wording just needs to be change there but um and then what was added here was not on the original um uh policy but is is really important here representatives of groups or factions on a proposition such as a consent or an action May address the board during citizen input or action rather than all members of such groups or factions
307at meetings um in which there are large number a large number of individuals and so what it doesn't say is how much or how many people would be considered a large number of people but I would just imagine that would be um based on you know the board members talking to each other at the beginning of the meeting saying hey there's a lot of people here maybe there are some individuals who would allow for one of their members to speak on their entire behalf versus um just one person in this area which is not on here by the way I'm just adding to the conversation in this Dr Moore and I were talking um and it it's usually left it could be left open let's say for example we have a really really large amount
308of people and someone does say yeah I want to give so and so an opportunity to speak on my behalf an organization for example um at that moment and I'll let I'll let Dr Moore talk about what Miami did but at that moment what what some boards can do is just say kind of vote and say let's give them five minutes or 10 minutes to speak instead of the three minutes because now an individual is not speaking as an individual an individual is speaking on behalf of an organization so they might have a little bit more to say um I originally thought we should put that in here like if you are speaking on behalf of an organization we give them five minutes instead of the three or whatever uh but Miami I think does
309it a little different so so through the chair my understanding Molly can correct me because I've learned some things Miami do aren't necessarily the right way um if there's 50 people signed up to speak to an item you can't come up and say I yield my time that's the policy clearly says that but the board can make a decision is there one person who can represent that group uh to come up and rather than giving EV all 50 people three minutes we can give that one person whatever the board deems appropriate 10 minutes a 10-minute argument uh can articulate the facts better than 53 minute segments uh so it allows that organization or group or people who have a common interest in addressing the board uh to represent somebody of course they they have to
310be willing to do that the way I've seen it done always initiated by the board uh to say you know is there one person in the organization who would want to address the group um and we'll give you 10 minutes what the board would say the board votes on it and then they allow that to take place and ultimately allows that organization to make some articulated uh arguments or to address the board while at the same time saving significant amount of time uh hearing the same thing over and over and over so I have a question about that um let's say that I make up my own group Mothers Against you know weird board meetings and I come and I say I want to speak on behalf of this group you know how are we
311going to stop all that because then what's going to happen are all these people going to come up and make up these groups and then just start speaking for 5 10 minutes if we do that I'm just afraid we're going to open up P pandor box I it's a good question I think based on this which makes sense it's they have to represent a large number of people physically present it it needs to be physically present no that and that that's we should specify the number it doesn't when you're specifying a a number the individual has to be present to have their form filled out you would have 57 forms in front of you um I've always seen this facilitated by the chair there's 57 forms here times three uh we're going to be here
312to midnight uh if there's someone who is a part of that organization who wants to speak for X number of time it's not 57 forms and nine people in the audience it would have to be um at the benefit of the board and it's at the benefit of the board it's not at the benefit of anybody else this would be a opportunity for the board to say is this something we would want to do yeah the only concern I have with that is and I remember going back to the mask debate um people wanted to have their say they wanted to come and they wanted to speak they didn't want to give up their time for somebody else to speak on their behalf and then the other concern um that people had is you know
313you get 50 people coming to speak to an item well I don't know that person and what they're going to say maybe they're not going to say what I want them to say so do you say all right well we have 50 people speaking this item but five of them have agreed to have this person speak so now do we let the other people speak you know I I can see where it could get really gray so I I I can only and I'm not defending up or down just telling you what I lived um there have been times where they're they're from an organization so the you know you know team Christa Foley organization comes and there's 25 people we're going to let one individual uh speak for 10 minutes versus 25 minutes there
314have been opportunities where the board chair has engaged in that conversation and it's clear just by bringing up the point that all 25 people want to have their own comments so it is a negotiate I'm say negotiate but is assessing can we hear from one person to make an articulated argument versus hearing from 25 people in only 3 minutes which no matter how it works becomes repetitive so I'm wondering if we could put something on here that says I'm with this group The for and then it would yeah with on the Forum and that way it it makes it very obvious that they're part of the group and then if I had all that together on that group I could say do you all wish to have a spokesperson and they can speak for X
315number of minutes I don't think you asked to have a spokes I think that's the decision for the board not for the I'm saying that that I'm just suggesting that that might be something we want Point yeah you wouldn't know if they're part of an organization or one specific group unless you have that information right but yeah and and you you you would actually want to preface number seven that says at the uh at the decision of the board this can be offered and has to be and of course you have to must say you have to be present and if we have a form that captures who it is and if if this is published in events this allows people like the last group we had 40 people instead of saying the same thing
316over and over if they knew in advance that they could come and have a presence but that they could have one person really move their argument further in in in more than three minutes I think it's it's something that would be attractive to to groups that really want to make a point sure and it would cut our time down and it would cut our time down and it would be at the option of the chair or at the board okay well not the chair the board because once we gabble in it's the board meeting not the chair meeting um and so um I do have a comment about the citizen input form I did add that in there at first you know having the group name uh but that was we we'll get to that
317one in just a second um I will say that some of the discussions that I'm hearing about the the possibilities that might come up it's really not up to us to tell people it's up to them to opt and say I want I don't want I'm okay let so and so be my representative from this organization or group so if somebody still wants their 3 minutes they absolutely should be able to take their three minutes if a hundred people want to take their three minutes go ahead but you might have some people who are shy who will say no I'd rather have my organization representative do it for me I mean the law says that we have to be able to allow this to happen it wasn't on our policy you know for a while
318forever um and now it is um but I I do I don't my question originally now that I think we're on the same page is do we want to assign a time and say um in this case up to 10 minutes will be granted or do we handle the time I think on an individual basis 10 minutes is a long time I think five minutes is you know what you said I think is a good idea yeah I think I think you can get your point across if someone's representing a group in five minutes I I would hesitate to put an exact uh number of people and times in there and and just handle it on a Case by case basis because I think this is going to be rare that we do it um
319and we could probably come up with an appropriate amount of time for that group which may be very different than another group right yeah I think I kind of attend to agree with Dr PCO sorry Mr McDonald and I I would agree except the clauses the time that that comes up I don't know that the board wants to start getting into a negotiation of how much time this group deservs I think we if we might say no more than 10 minutes uh and you know minimum certain number of people you you've heard speakers come up and say how come they got more time than me I think that we're going to get into that sort of thing even groups and it could be a real problem yeah and no matter what as Miss Rosario said
320earlier they have the right to come up and speak even if somebody else is speaking I mean we can't deny that I think that you're right I think that that would have to be X number of people of this gr group are willing to have one person speak for them then those people disqualify themselves and if we could also do it where if they have their form for every form that's 10 people 10 minutes I don't know five minutes for 10 yeah or five minutes whatever it is but um because we have had where we've had hundreds of people come speak and it would be very helpful to consolidate that but also honor their ability to speak and I'm sorry and I I think it it would be helpful for us as a board and
321for them to have a coherent more in-depth discussion rather than the same thing because when when people get up and talk I try and take notes I can remember what they said and you end up writing the same thing down 40 times rather than understanding really what they want to get at my my thing about the one minute is um if you have 25 people in an organization show up to speak and you have 25 minutes you can't give one minute per person no I just threw that out there as a you know if you've got like you said you have let's face it we have two groups that are coming to our meetings now right if we give one group uh 10 minutes and the other group we say no only five minutes we're
322going to have a big problem on our hands we need to be fair I think it also depends too because if you have a group of 10 people and you have a group of 50 people it that would depend on how many voices you're hearing in that one group versus how many voices you're hearing here you might need to have six minutes here and five minutes here you know I but I also see where you can say Okay a bunch of people want to speak to this topic right um you're all part of a group would you like a group representative and they say yes and then you let the group representative speak and then they still say now I want my three minutes so I can see that happening too that's why I suggested
323maybe taking their forms and saying okay you 10 people now are being represented by this group you must do it that way because if you don't do that they're all going to say no no no I wasn't represented by the group I want to speak too and then we've got this even longer I think we're in the Weeds on that one good we have to it's our meeting we have to be in the weeds how is this furthering academic achievement though well we're talking board meeting we've already talked academic achievement now we're talking board meeting I I think that the the idea is a a good one because because it it it takes it can take hours off of our agenda and it it I mean the idea of the public expression is not just
324to get up and pontificate if they want they can but the idea is pass on some information so that we can better make a decision so I think 10 minutes from from one person is probably better than three minutes from 12 people if they're willing to each agree to to submit to the those rules I would just say we have one meeting a month that's when our public can speak to us so whatever we do in this continuing discussion we have to remember that okay I don't know if we got anywhere but it's good discussion I think just put it down there and let's kind of let it but what down there you got to be clear to what you want keep six in there okay six seven yeah we don't we can the representative
325groups or factions on a proposition such as consent or agend action May address the board during citizen input that one right keep it there but unless somebody comes forward and says we have a group representative I think we should just let everybody have three minutes unless they come forward and say we have a we have a representative to speak for our behalf and then we also have an item that says that the board um chair presiding officer May extend their time so if I see we have 10 people willing to get up to their form I'm going to say okay I'm going to give you a little bit of extra time you know I think we can do that and be fair about it okay okay all right well then that leads us to the
326speaker form um nothing new here again the speaker form just aligns with the policy now um you know there were some inconsistencies and this just just clears it um doesn't seem to be anything controversial um the form itself um was changed to say citizen input and now says citizen input you may speak in parentheses you may speak only one time during citizen input um I wish to speak during citizen input um on and then you name the item that you wanted to speak sorry you can speak to Citizen input or you can name the consent item that you want to speak to directly um and then action item in action item here um they would speak to each action item um and then actually name the action item in which they would speak a new
327form needs to be completed for each item to which you would like to speak any changes to the speaker form um must align with board policies I originally where you have name an email I originally had a line that said organization uh you know if you were a part of an organization for them to include that whom who you want to give it up to um Dr Moore's team uh recommend mended not to have that in there because they didn't want I think an abuse of someone not knowing what the policy is to say you know I'm I'm every time they come I'm in this organization they're not giving up their three minutes to that organization they're just saying that they're in that organization so I think there was just it would I think I
328accepted the recommendation only because I think it might be a little confusing for the chair at that moment just to to imagine everybody's a part of an organization they're just going to add it in there willy-nilly and we really don't want that Miss Bor yeah one second sorry hone um the citizen input form though that very first line where it says I wish to speak during citizen input um and then the consent item is it makes it feel like if I was just coming the meeting that I have to speak to a consent item and I don't I can speak on anything I want right so I think that wording needs to be a little different um maybe I wish to speak during citizen input period and then the next box I wish to speak
329about this or a subbox I wish to speak about a consent agenda item or I wish to speak about something else just something like that because otherwise it looks like you have to speak to a consent agenda item and they can speak to an action item is printed on the action agenda during citizen input right so on here it says and action item you may speak to each action item below it doesn't say that they can do it on citizen input time I see above where it says citizen input and then it says action item so in other words I think you need to add another box saying I want to speak to a consented item or I want to speak to an action item or I want to speak to something else yeah I
330think that's origin what that first box is supposed to be but I'm going to actually toss it give it over to Dr Jacobs um I'm okay with either one of those um I don't know if Dr Jacobs you captured all of that um because it is true they can speak during citizen input they don't necessarily have to speak to a consent item I don't have to wait until that item is up for vote because that item could be two hours from now sure and I do think I do think and and looking at this that was part of what we had discussed is that they can speak to essentially anything during citizen input it doesn't have to be a action item or a consent item so um I think that top part having I wish
331to speak during citizen input and maybe it's some kind of note saying this may be to action consent or some other item the speaker wishes to speak to I wish to speak during action to an action item because that's essentially the the distinction there is some people want to go right up front and some people want to wait till that item is being presented so I do think a couple tweaks to this would be um helpful in clarifying that for the individuals reading this yes Dr Jones you want to add something else CI in your mic's not on the battery probably died here T let's say when they come in they check and say I want to speak during citizen input and then a consent item that they were going to speak to is pulled
332to action item so when they come up can they say then I want to speak during the action item time yes okay that's not an issue because I did that several times when they came up they didn't yet who said yes I did if someone comes up and they want to speak to Citizen during CIT I think this was the question if someone comes up and they want to speak during citizen input they can also speak to an action item action item yes yeah they don't know if we're going to pull it from consent to action the a consent is an action item consent agenda is 5A If an item is on consent and I want I want to do public hearing I want to go talk about whatever I want I have that right
333but I also want to talk about an item that I don't know whether it's going to be pulled or not pulled but it's on the consent agenda I'm going to sign up to speak to item 5A then in that three minutes I can talk to every consent item if I so choose so it could be consent or action right it's an action item if you say action you're including consent but people in the audience don't know that they that one's dead too so they see consent and they think that's a different thing they need to do than action because that's how our agenda reads so I think we need to clarify that on there okay or just put consent it and the number right you don't even need to put consent or action you just
334need to put I'd like to speak to this item in the number that that no that won't work no because you're you're you're limiting what they should be saying public hearing is is public hearing I think if you just clarify what an action item is um or maybe you clarify the statement if you wish to speak to an item that's under consent uh please sign up for Action uh to address that item during 5A now it's really confusing wait Dr Jacobs Madam chair Dr Jacob yeah I see go ahead Dr Jacob see if you can clarify it um so I guess the question would be then we're going to have individuals speak before the consent agenda is approved if it's on consent if it's pulled to action then they will then speak on it during
335the action okay the other question would be and I know in reviewing the policies and I just need to I don't know which policy it was in there's also some language added that speakers would speak to the written order of business so that's the other thing if you're pulling items it's from consent to action or adding action items that printed order of business is different than the agreed upon order of business at the beginning of the board meeting so I just want to be very transparent about that that when we're creating these forms and and the policy revisions yeah I have so can the policy be agreed upon instead of written or is that statute wait I you just said it if it's printed right versus agreed upon so I would have to refer to
336legal counsel I know we've gotten some uh legal opinions about this in the past and she could articulate it better than I and it's it's not printed it's what's been posted what's been it's not what's printed it's what's been made public this isn't gonna work well is it yes oh I'm sorry and that's not added that was in the previous policy for a long time um yeah through the chair I was going to make a couple of comments um on the policy 01691 and the form and that was going to be one of them is that I would recommend taking out the language for with um that a speaker may speak to an action item as printed on the business in case you do change um so that it would be for any action item
337so if there is a change such as something is pulled from the consent agenda agenda to action because I think it only makes sense you know that is one of the things in the um the law that uh speaker has to be able to speak on a um proposition prior to it being voted on and I think you know it only makes sense if we are going to have other action items separately able for somebody to speak on that if we're going to pull something for special consideration as an action item that they also have the ability to speak on that mrar um so consent items would be on the printed or the published item that's not an added item the consent item would already be on there pulling a consent item to action would
338still be already on the agenda that doesn't change um the Sunshine Law is very clear it doesn't prevent board members from adding action items that are not on the previously published agenda on the published agenda action items we are absolutely Allowed by law to add an action item at any time what the sunshine law says is to try not to do that for controversial items because we want to give the public an opportunity to speak to those items that's what the sunshine law says it doesn't say that we can't can't add action items it says that we can but to please keep controversial items for a time when you're allowing public comment citizen comment on those on Whatever item that we are there's a proposal for so that's that right um yes that's correct it
339is not recommended to add action item so because the purpose of having the 7-Day notice requirement is to give the public notice and you are not doing that if you are adding things at the last minute sh however if it was something very non-controversial like the board voting we want to add another budget Workshop you that's not the type of thing that would generally be considered controversial um but yeah it's generally not recommended to add action items to an agenda because they don't give the public notice right did you want to hear the other comments I had on policy c01 69.1 now I know we're running kind of long there's not very many of them but I can okay another time the board go ahead okay um so so the first one was just um
340same as in the other policy there's language in here about deliberation or vote so just changing it to vote to take out deliberation the other one was what we had just talked about um so we had already discussed that about three minutes for each action item um another one this is just really grammatical um under renumbered five um because they need to be renumbered if we're taking out for it um cites the law like see the law but that's our in your citations so I would just recommend taking that out because um that's you know what I mean we generally instead of citing along in the policy just put it at the end of the policy in citations um kind of under B kind of in the middle it talks about forms being submitted electronically
341no later than 4 p.m. the business day prior I think business got taken out and my recommendation would be to keep it in um with your you know meetings on Monday if you provide it on Sunday like you were saying previously people aren't working on Sunday so it doesn't really help unless it's the business day prior um and then that's a good recommendation is that okay with you instead of eight days board members we should say the prior business day she's talking about people submitting a form oh oh I'm sorry I apologize and that's how we have it right now they have to bring it they have to submit it by Friday right and I thought it looked like it was crossed out my recommendation would be just to keep it as it is um
342just to recognize if it's submitted on a weekend that's not really going to help um and then under two where the presiding officer shall be guided by the following rules um participants must be recognized by the presiding officer by their name and then I think it just says group affiliation as indicated so again just grammatically I think it would make sense to say their name and if applicable group affiliation where are you number two uh it is a number two under the presiding officer shall be guided by the following rules so that's just a minor grammatical change I do see business meeting in there by the way on the actual speaker form it does say business day prior to the business meeting oh okay yeah and then on the form we talked about making this
343change in the policy but under five just grammatically the individual speaker time may not be yielded to other speakers because right now it just says individual speakers may not be yielded and that doesn't really read correctly okay got it that was it thank you okay thank you Dr Jacobs did you get all of that right no it was long Madam chair and board members but very very good um conversation all the way throughout as a reminder we do not have 5:30 presentation we start at 6 we do have a presentations but it is at 6 but we will reorganize the room and reboot just making sure there's nothing else here okay great um then I'd like to adjourn this workshop at 502