001Whatever. For a few minutes we'll hang out and um I'm sure y'all be willing to answer any questions anybody has, but if y'all have any we can talk about it. Man, if we could flash back like 18 to 20 years and just let y'all experience one budget hearing from from that era. Just so you could just experience what it was like back in the day. Ruby's husband would show >> Somebody shows up, we can talk. We can talk later, but um >> We should probably get >> You got it, brother. >> Let's do it. >> All right, we will go ahead and move right into um the April 2026 financials with Ms. Cody. >> [clears throat] >> Who is Who is Charlie having a good movie? Why didn't you get prettier? good. She checked out
002to me pretty good. >> Uh she's blowing it up. >> Oh well. >> This is our >> Can we get a new screen? Is it blank again? >> Yeah. >> Well, what do y'all think is the box and wall? >> I need to divorce this. >> for the start? >> Miss Cody, Cody, [laughter] please go ahead and uh If you would just have your random conversation, but please let's get the meeting going. >> Okay, so um during the month of April, we did have three budget amendments. Um the first was a decrease of $12,000 in both revenue and expenditures related to the REAP literacy grant. Then the second was a decrease of $8,000 in both revenue and expenditures for the mental [clears throat] health grant. And then our third amendment was related to the governor's
003bonus. Um it included an increase of $2,865,100 in revenues. But then if you go down here to the expenditures, you can see that the increase in expenditures was um $4,341,700. So as a result of that difference between [clears throat] the expenditures and revenues, we were required to use uh $1,476,600 of fund balance. So that's why you see that negative amount down there where it has been zero up until April. >> [clears throat] >> So that's less than what we projected anyway. >> Well, and we do have some um you know, we do have some employees that are out on leave that we anticipate that we're going to >> [clears throat] >> pay that bonus to before the end of the year. So it it could increase a little bit more. >> Cuz we were talking
004about what? 1.7? >> Yeah, I think 1.7 was the initial estimate. We'll be closed out next month with that. >> Um so that was our initial plan. We will be taking some um individuals on a case-by-case basis after the first of the year. [clears throat] Um >> It was supposed to be right with the but we can do whatever as we go forward. >> Okay. So um at the end of April our budget position was at 83.3% [clears throat and cough] year-to-date revenues were at 87.1% of budget and then our year-to-date expenditures were at 80.6%. Uh our March sales tax collections, which were received in April, totaled $3,418,568.64 and this was an increase of 10.21% compared to collections received in April of 2024. Um overall the district continues to maintain a stable financial position as
005we move into the end of the fiscal year. We will continue to closely monitor revenues [clears throat] and expenditures as we prepare for our year-end closing and the implementation of the fiscal year 2027 budget. >> Are [clears throat] any questions on the April financials? Just [clears throat] for peace of mind. Mr. Blacker and I talked about this over the last few days, but um we don't anticipate any surprises. We're current with all of our vendors and we paid everything that we owe everyone and all that jazz, right? >> That is correct. >> Okay. >> Right. And then for the investments we [snorts] earned $543,763.11 in interest in April. >> [snorts] >> All right, if there's no questions, I will move on to the budget update. Okay. >> [clears throat] >> So, first I'm going to
006pull up the consolidated budget summary. Um and we did have some general fund changes that I wanted to point out. So, this mouse is not working. Okay. So, um I just wanted to review those changes. So, the estimated beginning fund balance decreased the $1,476,600 that was the result of the governor's bonus. Um and then our beginning revenues have were adjusted based on the April budget amendments that I just presented during the financial update. And then we also had a budget amendment in May >> [clears throat] >> to recognize an additional $10,000 in revenue for the pair of teacher grant. After receiving the final figures from the tax assessor, I increased the projected property tax digest growth from 5% to 6%, which um generated an additional $1,033,300 in tax revenue. And then um you can also
007see, you know, we had to increase our fiscal year 26 revenues for that bonus grant. So, I then had to pull that back out, um, for the fiscal year 27 budget. So, um, and then to the, um, QBE allotment, uh, we received our initial allotment, and there was a decrease of $1,462,400, which I had originally estimated at $900,000. And so, overall, our budgeted revenues increased from $201,012,200 to $201,491,300, which represents a net increase of $479,100. So, basically, that amount that that I presented in the May tentative budget for revenues has increased right here, um, $479,100. And then, on the expenditure side, um, beginning expenditures, same thing, were adjusted by the same budget amendments reflected in revenues, >> [clears throat] >> with the exception of the bonus grant expenditures. There was an additional, once again, that
008$1,476,600 in expenditures that, um, wasn't covered by the grant. I did increase departmental budgets another $200,000, and that was primarily due to rising transportation costs. Once we really started going back through and looking at our transportation costs for this year, um, we felt like an overall $300,000 increase was where we needed to be. We had already increased it a hundred, so we I just added an additional two hundred. >> What what percentage was that? It was 5% you had. >> I started out at 5%, yeah. And so, just based on our fuel costs for this year, we we started running low, I guess it was last month, and so we had to make some adjustments and we just felt like based on what we were spending this year that the 300,000 was was what we
009were going to need for next year. >> So that 5% was good enough? >> Well, it was low. That was the 100,000. So that was why I had to add the additional 200. >> [clears throat] >> Um So then the only other significant expenditure adjustment [snorts] was once again, you can see right here where I took the um the um grant expenditures out for the bonus. So overall budgeted expenditures increased by 208,200. [clears throat] Um so then to go back to the summary To summarize, the proposed general fund budget includes a total estimated revenues of 201,491,300 and total expenditures of 203,016,500 resulting in expenditures exceeding revenues by 1,525,200. And then we did not have any changes in the special revenue funds or the capital projects. Um once again, the special revenue fund, our expenditures exceed
010revenues by 1,026,700. And then the the majority of that is our workers comp payments. And then our capital projects, um which is of course our e-splost and our local capital projects expenditures exceeded revenues by 45,583,600. And that's once again, like we talked about last time, we continue to uh incur expenditures in e-splost 3 and 4 while we are not collecting any additional revenues. >> I do have a question. >> Okay. >> I think we may have talked about this before, but the decrease in the QBE funds, did we go over that? Is it related to projected enrollment or there other factors? >> the majority the majority of that was a decrease in our FTE. Um and we actually also had a >> There was two There was Our 5-mil share deduction also increased by 1.3
011million. >> Yeah. >> So, that's deducted out of our QBE allotment. So, and then the transportation, I believe, decreased by 300,000. >> Uh 206,283. And then our our nursing was 10,200. So, some of our categorical grants decreased as well. >> Okay. >> So, [clears throat] overall, our QBE earnings our QBE earnings only decreased 425,000. But then when you add in that increase of the 5-mil of 1.3 and then >> that's good. >> the categorical grants, that's where we ended up with the 1.4. [snorts] >> Okay. Thank you for that explanation. >> So, financially, we're fine. That's the the question I >> Yes. >> I trust you because you say we have enough to pay what we need. >> Right. So, >> Some in reserve. >> So, with this scenario, our ending estimated fund balance would
012be um about 25 25 million, almost 800,000. would be our fund balance, general fund. >> That's good. So, does the QBE send us information based off of last year or the year before that or how does that work? >> It >> But you >> It It's a So, when they look at when they count for the FTEs, it's it's based on three different counts. So, it was based on like October, March, October. So, if you look at our FTE count for our mid-term adjustment for fiscal year 26, those FTE numbers are the exact same as our initial FTE allotment for fiscal year 27. >> So, we'll start with the initial allotment, but when the after the FTE count occurs next year, we'll get a mid-term allotment, which will be adjusted based on whether or not
013we've gone up or down. >> If you go down, you're held harmless. They don't take the money back from you. But, if they go up, then they'll increase the allotment. >> really only plays a part in the actual like instructional side of things. The 5-mil share deduction, that's not going to change in in the mid-term allotments. And the transportation decreases will not change cuz the transportation is only done once a year. >> And they're decreasing transportation because we're giving counts of our the number of students that ride the buses cuz it seems like with increasing >> So, it's a So, it's a pre It has nothing to do with the fuel cost. It has to do with the allotment of the state based off of the surveys of how many students are riding the bus
014as compared to everyone else in the state. So, it's a And it Not to get too deep in the weeds. The count is only done once a day, so it only it only accounts I don't I can't remember if it's morning or afternoon, and then you double that number, so it's really not even accurate count. It's And it's done one one day out of the year. >> [clears throat] >> We don't know what day. >> [laughter] >> I don't know. They Well, they give you the day. It's It's usually in that you you have to submit it by this date. And you >> [clears throat] >> you pick a day within that range. Like they give you a window to do it, and you They send it to us in the fall, right? >> [laughter]
015[snorts] >> But, I saw quick and keep up with all stuff, right? >> Well, the count has to be done [clears throat] by hand. >> Oh, okay. >> You can't use software count. You have to use hand counts. And it's also based off of mileage hand counting of the mileage or odometer reading of the mileage, too. Any other budget questions? >> This is an aside, but we haven't really talked about the the propane buses lately. Are we still running propane? Did we ever start running propane? Is that helping or hurting or >> We are hasn't been very Steve, it hasn't been very cost-effective as far >> Okay. I was wondering if save us any money or not. Do we need to just >> We have We decided to go hold on that for now purchase.
016>> Okay. Got you. >> How many of those buses do we have? >> Four? >> So, we have three confirmed. >> Are we still operating them? >> Yes, we do run them. >> Okay. Got you. It's just not saving us. >> No savings. >> So, that's a surprise. >> [clears throat] >> Okay. Ms. Cody, will continue with >> [clears throat] >> GSBA risk management. >> Okay. So, the last thing I have is um This is the renewal of our risk management and workers comp for next fiscal year. Um The risk management is $1,715,952, which is a 6% increase over this fiscal year. Uh cyber liability is $37,928, which shockingly is a 21% decrease over this year. And then workers comp is $1,007,535, which is a 12% increase over what we're currently paying. >> With the
017cyber um insurance how much is that um How much is that far as the um insurance? Million dollars? Two million dollars? >> Oh, you're talking about the um the coverage I guess it's a million and >> 500,000 >> That's it? >> That's the highest that we can do is the 500,000. >> have to do anything on our end like trainings and stuff like that to ensure that we Nothing to do? >> Yeah. Nothing to do, but the comp is now >> [clears throat] >> all of them is no deductible. >> He's asking about cyber. He's asking about cyber. >> The cyber I got cyber >> Yeah, so the cyber the cyber Basically Basically what it covers when we had the big event um it's been 2 years ago now. They solely take um take over
018the full investigation and they seal everything off and and and you're working at their direction. They bring in all the consultants and and those type people to to investigate what happened and to make sure that you know, there's no further further incident. The 500,000 is basically um the amount if they were if someone were to hold you ransom, that's what they would pay. Yeah. >> [clears throat] [snorts] >> But we also get a report card, which our technology department has it. Mr. Benson has a copy of it as well. Where they rate you based on all of the other districts and you get a a score and basically a cyber security score um based off of the uh the measures that you currently have in place such as two-factor authentication and the number of uh
019access points you have whether or not you collect credit card information. All these different things fall in into that as well as um you know, what you have from a staff uh standpoint in your technology department for cybersecurity purposes. And you you get a score and we we we score fairly well in that. >> So, it's this I I mean, I should already know this. I don't remember from last year. Cyber liability if you have a information data breach is that I mean, is that what we're talking about or something like >> data breach, a ransomware and you you name it. >> Okay. So, if your systems crash due to a ransomware issue. Okay. Okay. So, it's >> What do you mean fairly well? Our score. >> What do you mean fairly well? We score
020fairly well. >> Yeah, I mean, we're we're scoring in kind of in the top tier of the other school systems that are >> Okay. Top tier. >> So, one of the things we do is we send phishing emails out to our staff to see if they they're baited to you know, share information, sensitive information to see if they actually click on the email and open it up and that's going into the score that Mr. Blackerby is talking about. >> that out to board members, too? >> [laughter] >> But then we do go back and we talk to our principals about, "Hey, you had staff that clicked and and were ready to open this attachment or enter sensitive information. So, we're trying to keep everything secure cuz we know we need to stay up and running."
021>> I guess going back to Mr. Jackson's comment about train training and do you know for risk management purposes they have trainings via video and things like that, right? >> Y- Yes, you're talking about Yeah, [clears throat] for the Yeah, we actually utilize Vector Solutions for um both the risk management and the workers' compensation side of things. Some of you may be able to chime in. It's a very very big library that our staff has to go through at the beginning of the year and check off and we we log, you know, if everybody's completed their training hours. >> So, we're giving them a reason not to pay that premium. >> Yeah. >> Okay, any other questions? >> Our workers' comp, um and and the only reason I'm asking this cuz as the company I
022work for just started this is that um when someone's injured, if it's not, you know, urgent, emergent, whatever [clears throat] you call it. I'm not going to of course if if it's an emergency, but um you know, loads has introduced like a first layer where you contact a nurse for before we send them. Do we Like if somebody gets hurt at work, do we send What's our protocol? Do they get sent straight to urgent care or whatever? Is there another step before that? >> It depend me like here in the school they they can get >> They're evaluated by by school nurse. >> By school. >> Some sometimes if it's you're not [clears throat] really even sure if it's going to Right. Later on you may be, you know, start getting sore at night if
023you fell or something like that, then sometimes it's just a matter of filling out paperwork and saying what you what what what occurred that day. It could be going to the school nurse, could be going to one of the walk-in clinics depending on on the progression. >> But to answer, there is a protocol, there is a step-by-step. >> Anytime an an injury occurs on campus, we have them evaluated by school nurse so we have an incident report. >> Are we tracking that and it doesn't matter? Are we Are we I mean, I'm sure it's up and down. Are we trending up or down as far as workplace incidents or what? >> That would be a sales question. >> I got you. >> So, when we say automobile or liability, that's our buses or just >>
024Everything. The entire fleet. >> Has it gone up? I've seen a lot of bus accidents. Has that impacted our >> I mean, I don't I don't have an actual date. I mean we our bus accidents are not any not really up. >> No questions? >> What's next? >> [clears throat] >> All right, yes, School of Scholars renewal, Mr. Benson. >> So good evening everyone. I think our last work session we had our partners from School of Scholars here to present to us and hopefully one of the takeaways that you had from that presentation was this is a unique program that we have here in Glynn County that supports students [clears throat] with both emotional and behavioral needs. I think it's been highly successful and so we're at that time though where we're we are asking
025tonight for the board to consider renewing. Glynn County Schools actually entered into a contract 4 years ago with Sassy and so tonight we're asking for the renewal. This would be the fourth amendment. >> [snorts] >> It actually be [clears throat] the final amendment. The cost has not gone up since we entered into that amendment. So we would have to be looking at new terms if we decide to continue after this year. >> What what are the cost? How much is the cost to us? >> So to for the the cost is 1.44 1,444,926 dollars. >> Say that again. >> 1,444,926 dollars. >> You say that price has stayed the same since we had them? >> Yes, sir. >> Do we know of a ball park figure if we continue? >> We do. I think it's
026safe to say tonight that it would be quite a bit more than that for us if we were to try to operate a program like that here in Glynn County in terms of one first off being able to find the trained staff that they have. It would be an issue for us. So right now I think from the cabinet's standpoint we feel like >> [clears throat] >> this is a really good deal for us. >> You said that this year for renewal would be the same. >> Correct. >> And this is the last year. >> This is the fourth and final year of the contract. >> So my question is if we continue with them again, do we know the ballpark figure? >> We don't. >> We're actually starting to negotiate that pretty soon this
027year. >> I didn't understand something else you said. A fourth amendment, is that Did they allow you to amend up to four times without additional cost? Is that what you were saying? >> Yes, sir. >> Okay, fine. >> Yeah. So really it's just a continuation of the contract. >> And that and that would cost additional amendment. [clears throat] >> We have been extremely pleased with the services. As I think was noted in the presentation, there are students that go there and receive specialized services. Often transition back to their home school and they do that successfully and then we fill those seats with other students. So the number of students that are actually part of the this program does float back and forth as students move in and out. >> So So we're not billed based
028on capacity utilized. We're just billed the flat rate. >> We [clears throat] are billed the flat rate. We do have a number that is considered capacity and we are generally right at that number. >> Okay. So hopefully we're fully utilizing the same services. Yeah. >> Yeah. >> And just you mentioned a comparison to us taking it on our own. We have We had maybe a smaller scale version before, right at the beginnings. That did somewhat similar or >> So, the previous program would be G-Nets? >> Okay. Okay. >> Um >> And I did I do have a list of their staff, and I did kind of do an average of what it would cost us with that exact [clears throat] staff that are there daily. Of course, they do have some higher-level staff that aren't
029there every day. And I mean, it with our salary and benefits, we would not be able to do it for the cost that that we're paying. >> Okay. >> Help me out just a little bit. Can you summarize this program in three or four sentences? What it What it does. >> It provides students an opportunity for education that have severe needs. Whether And usually those needs are related to special education. And so, we have what we call a continuum of services. >> And it assists them to succeed. >> Yeah. And I think we've we've taken a a stance here, Mr. McVay, to say that there's not going to be one student that's going to disrupt the learning of others, right? But it's a public education system, so we need to find a program that suits
030all students' needs. And this this is a program that does that for us. >> I know we've covered it before, but I I needed to restate >> if I'm not mistaken, that we used to have at Arco back in the Was that >> This This replaced that G-Nets program. >> I shall that may You know, everybody remembers Arco, I guess. >> But it's accurate to say that sometimes they're there for behavioral purposes, too, not just learning challenges. >> Correct. Yes, ma'am. >> And that's where you kind of go back to what you're talking about, the the class disruption. Yeah. >> [clears throat] >> It's a good program. Well, we can let the taxpayers know that this is a good solution compared to trying to do it ourselves. Give Give it to the professionals. It's giving
031us results that we're receiving. >> They're doing a great job. >> [clears throat] >> All right. Any other School of Scholars questions? Mr. Haywood, East Plass project. >> All right. All right, just quickly with our East Plass projects, I'll start up with the Glendale Elementary replacement. Um in speaking with our construction manager, um things are moving along well and still on track. Um it's starting to look like a school now. >> It does. >> Um this is wing one. What I call wing one and the cafeteria. Um That's another picture of it. And this is the rear of that wing, but it is completely done. And you see that the roof they just got that last part of the roof to cover up there. This picture on the left, this is wing two. The middle
032wing with the admin area. This is the admin area up front, and you can see they're blocking behind it going down the hallway. They started blocking already. And then the picture on the right is wing three, which will be the gym and the third wing of Uh and they've started putting steel up over there on that wing as well. And this is just a look at >> Wow. >> the hallway in wing one, which is behind the cafeteria. And then that on that picture on the right is just uh one of the classrooms. >> Is that a standard hallway? >> Standard hallway. >> How wide is it? >> Not sure. Um >> Like the old broom closet. >> [laughter] >> And and and again uh it's when now again it's you see those old that's
033that's cell phone and and blowing it and stretching it and making it to fit in. >> They're comparable to the Altama hallways. >> Yeah, they are. >> They're nice and wide. >> Yeah. Yeah, it's it's bigger than Brothers got. >> I don't know what it was like when they showed the pictures of home. >> [clears throat] >> The windows in the classroom are nice size. >> Yes, they are. Those are nice size. >> [laughter] >> I I I picked up on that when I went out and every classroom is just like that, so they're nice. >> Mhm, different. >> the emergency windows in those classrooms? I know they did in one school. I can't >> No. >> They don't do that anymore. >> No, uh-uh. We've got it at Satilla, we've got it OPE, um
034some of those older schools. >> completely sprinkled. >> Yeah. All right. So and again um in speaking with um our construction manager as of today everything is on on schedule. Uh moving on to the Goodyear renovation project, um demolition continues. Um the walls at the front lobby have been removed and they're installing frames for the redesigned front office admin area. And the best new vestibule, um spray foaming and insulation is complete in the C wing or the 300 hall. So basically what we're doing in the C wing, we spray foam the whole entire uh hallway, uh classroom hallway. And then on the B wing, the 200 hallway, we've been over there painting. Spray foaming got done, so now they're switching. They'll go over to C wing and start painting. They'll go over to B wing
035and start spray foaming. Um curb and gutter has been installed in the parking lot along the Parkwood Drive area. Um plumbing is underway throughout the job and the kitchen uh has been put back to grade. It's full of dirt, but all of the plumbing is in and it's been put back to grade now. Um in the kitchen things are progressing well uh at Goodyear. Like I say, if you walk in, it may not look like it, but it is it's moving along and um like I say, they're finishing up the demo now and just kind of start time to put things back together and moving along with that project. >> What? Excuse me, I'm sorry. Um will anything Is anything going to be done in the parking lot? >> Yes, we are redoing the parking
036lot. >> Yes, that um that hedge that's uh closest to the school on the uh parent pickup loop, we're That's going to be a concrete island in there and it'll be a walkway that takes you all the way through the parking lot [clears throat] to the last row of spaces. So, it is it's going to be very nice and there'll be curb and gutter throughout the entire parking lot. >> Thank you. >> Um our last >> [clears throat] >> East Loss project is our uh Sterling roof replacement. Um again, Southeast Roofing is doing that job that project. They were fully mobilized and began work on May the 26th. Um all materials have been received and staged. The insulation and underlayment um has begun on the first two wings, which is the gym and then the
037uh office admin area, those wings. And the sub framing will start next week and again, all of the main work, all of the noisy work, all of the heavy lifting will be done prior to July 29th or when teachers come back on the 30th, but that project won't be finished up until early early in September, but again, nothing will cause disruptions or anything to the to the school day. >> Mr. Hale, we going with the same material or something different? >> We're going There is shingles up there now, and we're going with a standing seam metal roof. >> Oh, okay. >> Yeah. Um so, we won't have to worry about this for a long, long time. >> [clears throat] >> All right. Moving it on. >> getting Goodyear's getting a different roof, too, right? >>
038Yes, they're getting a um They They've got a metal roof. >> Right. But, they're going to put one on top of that. >> We're going with an another metal roof, and um the color will be changed. We're going with a bronze, a dark bronze, just to give that school just a totally different look. >> And what was the reason for the big windows? The reason I'm asking is it's distracting. And um and I looked it up just to make sure cuz I I thought it was distracting, and it does say that. Why do the windows do more harm than good? So. I mean, I know it looks beautiful, and an architect does, but we're talking about students sitting in class with huge windows >> Well, we'll have >> Why change >> We'll have blinds, and
039the blinds will be closed to keep the sun out and and >> do you have the windows? >> Well, we got to have some windows. >> You can have some, but you got monster windows. >> want to have >> plug in sunlight. >> You need that sunlight. You need that Yeah, you need that. Teaching all day in a classroom, if I didn't have a window, I'd be clawing one in. >> I'm not saying no windows. >> [laughter] >> I'm not saying no windows, but >> There would be one >> That's what I heard this weekend. >> [laughter] >> Hey, that's just true. >> I agree. >> What's the next agenda? >> [laughter] >> Remember, I didn't say no windows. Y'all were thinking I said no windows. No. I said massive windows. >> I am a
040I am a little surprised that they that they we I guess it's an industry standard that you've moved away from the lower emergency windows. And I know it may be it's fire related, right? >> and school safety. >> But you know, you know, in a run, hide, fight situation, you know, is it is it better to have a an escape route? >> Uh it's I'm going to say it's better than it's worse. I would without getting too deep into school safety, it's about a 50/50 thing but kind of that I can explain some rationale in in our school safety discussion. >> Okay. >> Roger that. >> All right. We'll talk a little bit about some money now. Um with our E-SPLOST 5 collections and as you can see for our latest collection, we collected $3,523,836.05.
041Um this amount is $310,000, $310,477.26 more than this time a year ago and this is our second highest collection. Um the 3. Our fourth collection was 3.599 as you can see and then this one was 3.523. So, it was our second highest collection and to date, um we've collected a little over 42.2 million in E-SPLOST 5. And just two more items. Uh I'm asking the board to please approve the attached list of surplus items. The attached list of items will be auctioned uh or disposed of in accordance with the Glynn County Schools policy. There is one, the surplus list uh dated 6/11 is just a um one of our older maintenance pickup trucks and uh old forklift that um >> [snorts] >> is not operable anymore. And then the list on the other list is
042from Geka. Um They no longer Most of the equipment is out of the machine shop and Geka no longer offers that pathway. So, it's a bunch of band saws and drills and grind stations and different things like that. So, um this stuff will be listed on GovDeals and um we will try to get it sold. >> Bench saw would be nice. >> And then the I skipped over the change order. I'm sorry. Um the next item uh the change order uh BOE renovation renovation change order. I'm asking the board to approve the change order for the BOE renovation in the amount of $97,949.39. This amount is being credited back to our local capital capital outlay funds from our owner's contingency. Um so, yeah. Not asking for any money this time. Putting back in the kitty.
043>> We like that. >> Me, too. >> [laughter] >> And that is all I have. >> [clears throat] >> Does that change order close out this project? >> Yes. It does. It is changed It is It is closed out now. And like I said, we've just got some minor things we're doing in-house to finish up in the large training room. Um but yeah, it's as far as >> out. It finishes out the Tyson >> The Tyson construction contract or that is closed out. Anything that will be in-house. >> Got you. Thank you. >> Yes, ma'am. >> Okay, Ms. Haywood. >> Good evening, everyone. >> Good evening. >> uh several policy update revisions to ask the board to consider um to lay on the table for the next 30 days as we prepare for the beginning
044of the school year and for um updating our student code of conduct and other notification [snorts] policies for parents. The first one is the revision of board policy JCDAF, which is the use of electronic devices for students or by students. This change is coming from House Bill 1009, which actually goes into effect July 1, 2027. However, um the Glynn County School System has chosen to move forward with aligning um 9 through 12 with what we have in place for K8. And so, the change is simply asking for you to consider changing what we currently have from K8 to K12. >> This is from bell to bell, right? >> Yes, bell to bell instruction. >> And that will be >> So, that's a change for the high school when they're they're not allowed to have it
045during transitions and lunch. It would just be bell to bell, yes, ma'am. >> Okay. And that's just to make sure we're consistent across the district. >> Yeah, the state law changed it. All all great. >> There it is. There it is. So, we would just simply change what our current current policy says from K8 on school premises during school hours to K12. That's the first one we'd ask you to consider. Any questions about that one? >> Implement that. Have have we mentioned anything to the parents that we're going that route? >> Not yet. No, as soon as the policy is approved it if it's approved then >> If it's approved >> Well, if it's not approved then we'll just say we're going to go with state law again. >> [laughter] >> But yeah, for the
046back all the back to school information will have to be pretty heavily advertised with that. Just like we did last year with with the uh middle school change. >> Yeah. Uh the second one is revision of board policy JB, which is our current attendance policy. There are four revisions that we're asking the board to consider. The [snorts] first one is adding the statute about parents being responsible for complying with compulsory attendance for children in kindergarten. Currently, as you all know, the compulsory attendance law covers grade ages 6 through 16. However, state law does say that when children age 5 are enrolled for more than 20 days in public school, they then become subjected to the compulsory attendance law. So, we'd like to add that verbiage into the um policy and we've noted the code section
047as a part of that. The second change we'd like to add to this policy, current policy, is the definition from Senate Bill 123 that defines chronic absenteeism. That's so that our families can be aware of what chronic absenteeism means. Um historically, we've operated under the auspices of what's an excused absence versus an unexcused absence, and it's really a mindset change to understand that chronic absenteeism, it doesn't matter what the absence is about, it's just not being present for school. So, we'd like to add that in. The third change that we'd like to um ask you to consider, and this is based on um state law, that students be counted present when taking any tests or physical exams for military um service and in the armed serv- armed forces of the United States and National Guard.
048So, we'd like to add that into our policy so that parents and families know that if students are participating in any of those activities, they they are considered present for school. And then the final would be just a matter of a grammatical error, and that is to change capitalization on the student attendance and climate committee. So, where you see red, we would just make those grammatical error changes for that policy. >> [clears throat] >> Okay. And the third final uh student policy that we'd ask you to consider this evening would be our JCDA, which is our student code of conduct. And there are six changes that we've made. Um the first one is adding two criteria to which the code of conduct applies. And this is coming from the use of electronics um because of
049the change um in our bullying policy, we want to make sure that parents know that the code of conduct applies when they are using school sponsored or school issued electronics. And also adding the verbage um and Mr. Hosley, this is something we talked about at the previous meeting understanding that off-campus misconduct um can be the code of conduct can be applied in some instances when there's felonious activity that's happened off campus. The second change that we'd like to add is we want to try to consolidate some of the language. You'll see in this next area that there are a number there are 20 different items and we'd like to consolidate that language of student responsibility to remove some redundancy. So, we'd like to remove that from 20 items down to three. So, that language is
050basically taking all of those items and consolidating down to three. The third item is authority of the school leaders. We felt that it was important to make sure that that language was inclusive of school leaders including our our assistant principals along with our principals and adding that the superintendent charges those individuals with the responsibility to ensure the safety and orderly operations of our schools and to make discipline decisions that are in the best interest of students. Um as long as it is in accordance with our our and local policies. The fifth change that we're asking for you to consider is so that we are in alignment with some of the changes with regard to Georgia MTSS. Georgia MTSS is how we are now making sure that we're meeting all of the needs of our students.
051We are now looking through a lens of not just looking at academic and behavioral needs, but also well-being. [clears throat] And so we want to make sure that our code of conduct is aligned with that language by adding to it well-being of all students as opposed to just looking [snorts] at academic and behavioral needs. The fifth change would be adding a clause about confidentiality regarding discipline. We've had a number of times where when there's an incident involving multiple students, um I'll just use Steve and me as an example. Um Steve and Senitra get into trouble and Steve's mom comes, Senitra's mom comes, and now Steve's mom wants to know what Senitra got, what was her consequence. Senitra's mom wants to know what Steve got, and we just cannot discuss other children's information because of FERPA.
052But we wanted to spell that out cuz often times parents don't understand when we talk about FERPA. So we felt it was important our discipline committee felt it was important to kind of spell out to parents that confidentiality is an important part of student discipline, and we just cannot disclose to them consequences that are assigned for disciplinary fractions for other students. >> But this happens a lot during tribunals. >> Happens with tribunals, happens with any type of code of conduct violations that happen throughout the school year. Yes, sir. Even with bus discipline, it happens more often than you >> [clears throat] >> And then the final change that we're asking the board to consider is um if the board um There's one other change is adding the new state code. So, this is goes along
053with um the change with the distraction-free law. Because of the distraction-free law with K8 and now even with 9-12, there's a new state code that's been added to um by the state for personal devices, personal electronic devices. So, we would need to add this as an additional um state code for our code of conduct, which would be state code 45. And that is the state definition that would be added to our code of conduct. And then finally, the only other change we would ask the board to consider is should the Should you all adopt the proposed changes of the bullying policy which was brought before you last month, would be to align what is printed in the code of conduct to be consistent with that policy because we are required by law to make sure
054that our um student code of conduct includes our um bullying policy. So, we would simply make sure that the policy was consistent with what you all approved. So, those would be the changes that we would propose for that policy. So, again that's >> with this uh standards of behavior accountability consolidating down to three. Maybe you need to work with the federal government on that. Internal Revenue Code. >> Well, Mr. Laken has been working very closely with me and he says when we're done, I probably will get an honorary Juris Doctor, [clears throat] so we'll see. >> [laughter] >> So, those are the proposed items under student policy. >> long, and yeah, I mean >> that we would ask you to consider the to allow them to take off tonight. >> So, on that section that
055Mr. Manvey's talking about, just looking through these, I mean we're comfortable that the three is blanket language enough to cover everything else and nobody find a little >> Well, the other 17 items are covered in other >> They're They're all covered somewhere, so we can just put it >> redundant. >> Okay. >> Right. So, we >> It really works, but >> It was an extra page in the packet. >> Okay. Awesome. >> So, it's >> [laughter] >> And a good lawyer is going to find a hole anyway, no matter what you say. >> But yes, sir. >> And the tribunals, if you're charged with something, it has to be proven, and so this is really a much better situation. We've seen this backfire on us before, so this kind of ends all that. >> Okay.
056>> So, there is a plan in place with this back to school uh I guess open house about these changes, especially the bullying. Have we received any input from the public? >> Other than from Facebook, no, sir. But we do have a plan in place once um should you all decide to approve it, um Ms. Renee, Mr. Benson, and I have talked with the leaders of our schools, and so again, pending approval, we have a plan to move forward with providing um resources and um PR materials to make sure that we are um coaching and educating our community and students and families about the changes that the law is requiring um with [clears throat] the change in the bullying policy. >> Ms. Say, we did bring together administrators from all three levels, elementary, middle, and
057high, representatives from schools to talk about these code of conduct changes and suggestions based upon kind of what they experienced this year, too, and trying to be better prepared through that. So, these recommendations come from feedback from our schools, as well. >> That's all we can be one. >> Any other questions to answer now? >> The feedback has come from, and you can just do bullet points. The school administration. Who else? >> We have parent We've had parents feedback. We get student administrative feedback. We get wide variety of individuals to give us feedback. >> So, it's been a lot of feedback. >> Yes, sir. >> And but on top of that, most of the changes are based on what the General Assembly passed. >> Correct. >> So, a lot >> A lot of our main
058feedback came from the General Assembly. >> [laughter] >> Call your local delegation. >> [clears throat] >> Yeah, but all right. Do we Do we get any participation from our high school student council about policy and that impacts them? They don't even They don't discuss stuff like that. >> I know that the Well, at least for Glynn Academy, I participate in their meetings. The principal is in their meetings generally. So, I would imagine if there's some sort of feedback, he could, you know, pass it along. >> We do get input from the student school climate surveys, and we've been talking about that and kind of just looking at what students' perceptions are of about how discipline and the code of conduct is enforced and whether or not they feel safe and have an adult. So, we've
059been looking at some survey data from that source. Where students have an opportunity to have a say. >> I have seen some of those is pretty high everybody feels safe. Well. climate >> Um calendar clarification. >> So, the next item is we'd like to clarify um at the May meeting, um you all approved the '27, '28, '28, '29 school calendars. There was a the 28th of July, this square, we um did not see where it was not colored in. The numbers are correct in terms of the number of actual work days, but this we got we missed the 28th being colored in green. So. >> Is that the one I called you about? >> ma'am. That's correct. So, the days are correct. It just wasn't green. So, we wanted to make sure we provided that
060clarification for you all tonight. Additionally, we also provided for um individuals who might need it a text version of the calendar. Thank you so much, Ms. Johnson. Um that then lays out the days for fall and spring semester for the '27, '28 school year. A lot of times um individuals like to have these calendars so they can actually have the dates versus they don't like necessarily the graphic calendar. So, we wanted to provide that clarity for you all. Okay. >> The student square has been very helpful. >> Parent square. Very >> We love it. >> [clears throat] >> Thank you so much. >> All right, Mr. Benson. >> Follett School Solutions renewal. >> Okay, so tonight we are requesting uh two additional software renewals. The first of which is the Follett School Solutions. This is
061our uh library and media specialist uh media center uh software. This software does help us manage all of our collections, including our inventory and uh checkout uh for those materials. Um we are asking for your approval. It is about a thousand dollar increase from what we spent last year. So, as with everything else, it just seems like things are going up. And so, we're seeing about a thousand dollar increase in the renewal cost. >> Total, not bus side. >> Total. >> Okay. >> Yep. Yep. This is This is worked and so, we're just asking for the renewal of this seat seat. >> Let me tell you what, there goes half of your 90 grand. So. >> Yeah, that's exactly what I was thinking. I'm afraid. >> Uh the second >> [laughter] >> the second item
062that we're asking for uh the renewal for is the IncidentIQ Help Desk. Uh this is again the software that we use to manage the technology requests, the maintenance requests, transportation, food service, central registration. It manages all of those different pieces. Um we are seeing [snorts] it's approximately about a five thousand dollar just under five thousand dollar increase from the renewal the last time. Um but again, this is our piece of software that helps us manage those tickets um and helps us direct those requests to the appropriate staff. So, we are asking for your renewal of of IncidentIQ. >> This is a ticket deal, right? >> Correct. Yes, sir. >> Well, you ticket maintenance ticket, whatever you need. >> All right. Technology ticket, right. Transportation. >> And the IT believes in this thing. You didn't turn
063a ticket in, it didn't happen. >> That's correct. Yes, sir. >> [laughter] >> Correct. The job gets assigned to somebody and then Yep. >> It also helps on the maintenance side with Terrence gets the the the guys that are in the field, they actually if a if a teacher or somebody enters something in, they immediately get it. They don't have to go back to the shop or they don't have to wait for a phone call. It immediately comes to them. >> That's good. It's comprehensive. >> So, a teacher can actually put that ticket in? >> Uh now, anyone can do it. >> Wow. >> Yeah, it's better to have it at the source. >> Yeah. >> We use it in the home and digital. >> I thought a long time ago. >> Yeah. >> Board
064members can't enter in maintenance now. >> [laughter] >> Takes a seven but seven member vote to get something done. >> All right, Edulog renewal. >> Okay. Uh good evening. We'd like to ask the board to please approve the renewal of the Edulog logistic software in the amount of $116,182.30. And this will run for 1 year >> [snorts] >> simultaneous with the Tyler Technologies. Um >> [clears throat] >> So, we'll we'll run both both transportation softwares this year and this will be the last year we're planning to run Edulog. >> And this is the old system. >> This is the old system. >> on the new one now and getting all the information in. >> The new system we're having a lot of success with but, you know, just for the first year we want to
065be sure we have something in place in case something went wrong. >> briefly describe this in the in the new system? Just a sentence or two. What does it do? >> Yeah, basically this is our transportation software that helps us with routing. Um >> That's what I figured. Yeah. >> The newer technology is going to have a lot more features to it but >> So, you had an overlap just to for sake to be sure >> Just just to be sure we have something we're used to. That's right. >> Got you. >> And the Tyler Technology version has a parent application to it as Edulog did? >> It does. >> So, the parents can utilize that. Right. >> Thank you. >> And the final item which Miss Seals are not here so I believe Miss
066Haywood is going to cover >> Yes. >> this one. >> So, um this is a policy that um again, going back to the law, during the 2026 uh Georgia legis- legislative session, the number of personal leave days and I think many of you are aware of this was increased for staff members and a new type of leave was established. So, the first change that we would propose tonight would be changing from a maximum of three personal leave days to now five as a result of the change from the legislative session. These days will come from a staff member's sick leave and must be approved by their supervisor prior to them being taken. The second change would be a new section. Maternal birth leave was established to allow recuperative time. Eligible staff members are allowed 120
067hours of paid leave immediately after a qualifying [snorts] birth. This time cannot be reserved for later time. It must also be taken before all other leave is taken, i.e. like paid parental leave. So, if you have any questions, Ms. Cody will be happy [snorts] to answer them for you. >> How do you monitor the General Assembly for changes? >> How do we monitor the General Assembly? Well, there's a listserv. Yes, we there's a listserv that um through GSBA and they send out daily email updates that we receive. Um they also have someone that assists with GSBA that does like policy updates and they send monthly updates that there are any policy changes that are result of the legislative session. They they keep us abreast of those. >> what I figured, GSBA. >> Yes. >> That
068There are other ways the the Georgia School Superintendent Association sends a similar list as well as as GAEL, the Georgia Association of Educational Leadership. When there's a a policy required change, it comes in the policy update through GSBA. Field Hartley, who did the presentation Monday, he his firm actually they they write model policies and send them into us when it's going to be a requirement. >> Got you. Thank you. >> They did talk um at the conference about a special session, but and I don't know if that was started yet or if that was going to be next week or whatever. >> it's I think it's the seven I think it's the seven >> But they they felt confident there weren't any educational issues that would be brought up and would let us know if
069there were. >> Right. >> It would be redistricting is on the uh the agenda. >> Uh uh and um redistricting for seats and then also uh some property tax legislation, but that will not affect school taxes. It will more affect >> [cough] >> uh county commissions, [clears throat] I believe. >> With the maternal birth leave uh is that only to a woman who has the baby? What if you adopt >> The the law specifically says giving birth. >> Mhm. Okay, so what about if you adopt a baby? >> That's not giving birth. >> I understand that. The question is what do we do about that? >> Phil Hartley was pretty clear it has to be give you have been pregnant and you gave birth. >> Mhm. But my question is not that. Has nothing to
070do with that. Has to do with somebody who adopted a baby. Do we give that give them leave? >> Not for recuperation from birth, no. >> Um I know they said something about miscarriages. >> That that does not qualify It has to be giving birth. >> No. All right. >> Yeah. All right. Any other questions? >> I have uh safety, legal, personnel. >> Okay. Then I am. We're going to entertain a motion to go into executive session for legal, personnel, and school safety. >> So moved. >> Seconded by Mr. Jackson. >> Seconded by Mr. Dodson. Six out of seven. Uh any discussion? All those in favor? It's unanimous. If y'all don't care, if you don't mind >> Mhm. >> Return to open session. Motion by Mr. Jackson. Who is going to do a second? >>
071I'll second that. >> Seconded by Mr. Dodge to return to open session at 6:48 p.m. Any discussion? All those in favor? >> Aye. >> It is unanimous. Hear a motion to adjourn. >> So moved. >> Made by Mr. Jackson. >> Seconded by Mr. Dodge. Thank you for making it easy. All those in favor? All right. See y'all Tuesday. Thanks very much, everybody. 6:49.