001meeting for the Cosville board of education on June the 12th, 2025 is called to order. The first item on our agenda is prayer followed by the pledge of allegiance. Our Father who are in heaven be thy name kingdom will be done on earth in heaven for us as we tres we have the pledge of allegiance Algian to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Next is the approval of the agenda. Miss Chadam, do we have any changes? Do I have a motion to accept the agenda as presented? Do I have a second? I any discussion with no discussion all those in favor please signify by saying I I anyone opposed like sign motion carries unanimously
002in Senate are the minutes from the call meeting held on May the 27th do I have a motion to approve the minutes as presented so do I have a second any discussion with no further discussion all those in favor please signify by saying I anyone opposed like sign motion carries unanimously Now I will turn it over to our acting superintendent, Miss Ch. Good evening everyone. Thank you so much for being here with us tonight. First of all, I am pleased to share some exciting news on behalf of School Dog Solutions with the support of GSBA risk management services. School dog is an application that allows our administrators and SRO's to identify safety concerns and best safety practices throughout our schools. Our district has been recognized as one of the top 25 school districts in consistent
003use of the application, an honor that reflects our strong commitment to school safety and staff well-being through our participation in the school dog safety platform. As a result of this recognition, we have been awarded $1,000. These funds may be used in several meaningful ways, including a college scholarship for a graduating senior in the class of 2025, a safety grant for a school or district staff member to provide workplace safety, or other initiatives that support the health, safety, and well-being of our students and staff. This recognition highlights the ongoing efforts across our district to create safe and supportive learning environments. And we're grateful for the opportunity to reinvest these funds into our community. Next, we want to celebrate our career days that our students participated in at the middle, excuse me, middle school, elementary school, and
004primary school. Career Days provide students with valuable exposure to a wide range of professions, many of which they may not encounter in their everyday lives. These events help student connect what they are learning in school to realworld opportunities, increasing motivation and supporting early career planning. Okay. So, important dates for the coming weeks. We are excited to announce that our ribbon cutting will be on July 31st at 5:30 p.m. We hope to host a great turnout as we celebrate this incredible moment for our community. I am pleased to share progress um continues to be made as we prepare to open the new Social Circle Elementary School and welcome students to the 2526 school year. New furniture has been arriving. Instruction materials have been moved and the front office staff is currently working out of the front
005office at the new school. Everyone who has been able to stop by visit is incredibly pleased with how the building looks and is excited to get the school year underway. On Friday, August the 1st, we will host open house at 8:30 to 10:30. We'll be over at the high school. The middle school will be 10 to 12. The elementary school will be 1 to 4. and those will be divided up by students last names in order to get everybody in efficiently. We are excited to have our back to school bash that will also be on Friday, August the 1st. It will be here at the Social Circle Middle School gym from 6:00 to 8:00 p.m. And then of course we have our first day of school on Tuesday, August 5th. As a reminder, we do
006have new school start and end times with the middle and high school beginning at 7:50 and ending at 2:50. And the elementary school will be beginning at 8:15 and will end at 3:50. And so now, one of our favorite parts of the evening is the opportunity to recognize some of our amazing students. And so tonight, we are excited to welcome uh Coach Kim and our girls team. Who is a region winner? Coach, come on up. Good evening. Amen. We recognize board cheer chairman, chaplain, board members, parents, and athletes, friends, and everyone. It's great to be back here one more time. Sounds like I'm at church, but not in church. In the past, I've only came with one athlete, and this year it's a little bit different than seeing like Coach Richardson and myself, we chase
007each other every year, every season. But I'm I'm honored and and and very uh humbled to be representing Social Circle High School as the track coach here because this has been quite an amazing battle, if I can call it that, for particularly at a small school when we share athletes. But this year has been exceptional. So I'm going to call these young ladies up and talk a little about them. But let me reflect back on something else first. I looked at stats from 2017 up until now. In 17 2017, we finished sixth in the region, 13th in the state. 2018, we're seventh in the region, 24th in the state. 2019, we were sixth in the region and 24th in the state. 2020 that year was cancelled because of COVID. 21 we were fourth in the
008region, 18th in the state. 22 we were fourth in the region, 11th in the state. 2023, we're fourth in the region, 16th in the state. 2024, third in the region, 11th in the state. And this year, we were region champions and tied for ninth place. And as I call their names, you would please come stand across the front. We're going to start with Ariana Beckers. Ariana is one of my first she for the first time. She I think she was following her baby sister. So, Miss uh Ava Beckles might as well come on up also Christmas stores and little Miss Beckles here. Uh I call her ankles. anchors. But she placed in the hurdles at the region meet placing uh fourth place in the hurdles. Next I'm going to call Miss Belle Price. [Applause] [Music]
009Belle placed first place in the triple jump and second place in the 400 meters. Next, I'm calling out Miss Sophia. I mean, Sophia Fontino is not here. Miss Taylor was first place in the 300 Earls and she also set a new school record on that particular day running a 51.38 seconds and she was second in the 100 Earls. Miss Taylor Key, [Applause] she placed uh second in the 300 hurdles and she was third place in the triple jump. An event that she tried for the first time this year, I would say crank it up with a key. Lindsay Gaither is not here. She placed in the 800, 32, and 1600. Maloney Hunley. She was third place and fourth place in the 300 girls. Milan malani malani. Mason Cole Pepsi is not here. She placed fourth
010in the 800 meters and she also moved up by default in the 3200600 meter run for the sectional meet. Mariah Maguire. Lord have mercy. Let me talk about Mariah. I'm not going to say nothing about Mariah. Mariah placed fourth again in in the uh discus throw and also qualified for sectionals. Zakai Stewart, she placed third in the shot. She also set a new school record in the shot this year throwing 30 ft. Was it 8 in? 30' 8 in. And I call her nothing but toes. Jamira Cost was not here. She was fourth in the shot put and also the relay team which was first the 4x200 relay team was Belle Price, Sophia Fontine and um Ava Beckles Zakaya Ka [Music] She was a member of our relay team, so she did try the long
011jump this year and uh she did PR in the long jump. Last but not least, what can I say? She's a legend. Three time state champion in the 400 meters, two times state runner up in the 200 m. We were hoping that she would she would uh become a four-time champion, but we came up short on that this year. But Jada has also set five school records. The uh 400 m, 200 m, the what is it? The 800 m and the 4x2 relay. That is a feat that is unchallenged. Uh Jada will be she will be taking part university this year on scholarship. So uh she like I said she set a standard that we're hoping that we're going to find somebody that's going to break the records. But uh all we can do is
012pray about that. But I want to thank parents again for trusting us with your precious jewels. I am very proud of these young ladies and what they have accomplished this year. We're tied for ninth in the state is no easy task. If you understand track and field, it's an individual team sport. Each individual that scores, points goes toward the team. But to place in a region with this many girls, job well done. Ladies and gentlemen, region track championship. Thank you ladies. Thank you boys. Thank you Coach Kim and congratulations ladies on a welldeserved accomplishment. All right and now we want to recognize our girls soccer team. So we've got coach Richardson and coach Molly here with us. Oh my goodness. Thank you guys for having us and uh and recognizing us tonight. Uh Coach Kemp
013and I usually have a friendly competition about who can be at the board meeting and he definitely won out with his players tonight. Mine are all off living their best life except Kayla here. She's going to camp next week. She'll be living her best life next week. But if you would have been here Monday night, Tuesday night, and Wednesday night, there was a bunch of them helping with our camp. So, um uh once again, thank you for for all your support this year. Um and thanks to Mr. Armstrong and Mr. Harrove also for their support during the soccer season. Uh I really appreciate it. Um but just to brag on the team this year, um we were nine and one in the region this year. Uh 16 and six for the season and we made
014it to the final four. Uh we had seven all region players and then um we had some all state selections which was really exciting. So um Faith Young is one of our seniors. She was an all-state selection. Claire Ray was Cara Taylor was and um Alana Ferguson was also um an all state selection but she also was our all state division one single A player of the year which was really awesome seeing as we made it to the final four. We didn't make it to the state championship game. So coaches vote on that and they voted for her and not somebody from bringing her model. So I was really excited about that for her. She definitely deserves it. She had 57 goals, 22 assists, and she's going to play at Concord University. She could not
015be here tonight because she's at soccer practice. Um, imagine that. And then my other two seniors, uh, Faith and Claire, couldn't be here because one's in Hawaii and one's coming home from Greece. So like I said, they're they're off living their best life. Um, but super excited for this team and very proud of them for this season. And just to brag on the seniors just a little bit. Um, they actually the seniors that aren't here, I keep wanting to point to them, but they're not here. Um, they uh they have four region championships, four in a row. Um, from their freshman year all the way to their senior year. And in 2022, they were state champions. Uh, in 2023, they were uh they made it to the final four. In 2024, they were state runner-ups.
016And then this past season, they also made it to the final four. Uh they only lost two region games their entire career. Uh they were 34 34 wins in the region games and only two losses. Uh and one of those losses was to commerce which we got that revenge back at the state championship game their ninth grade year. We'll never forget. Um and Alana um reached her 100 goal mark. So that was a super exciting uh feat for her this season. She got to 100 goals. Uh so we celebrated her for that. um as a whole they were 71 and 16. So 71 wins, 16 losses for these seniors and uh and just super proud of them and they definitely uh left their mark. I think after talking to them their freshman year when they
017won the state championship, they're like, "Coach, how do we how do we top this? How do we keep playing?" I was like, "Well, you just, you know, it's hard. I get it. You just keep playing." So, I hope I I bragged on that at the banquet, but I hope they understand that they can, you know, two years, three years look back on this and they really just have no clue what they did in the four years that they were here. Um, it was just a great run for them and I'm super proud and thank you to my coaches. Also, Coach M. Why you standing there? Hi there. She does a whole lot for us and so does Kayla. Um, but super proud of the team and thank you guys for having us. And like I
018said, um, as a whole, the the boys and the girls team, uh, we ran a camp this past week and they were amazing. The high school kids were amazing. We had 36, 37 campers. Uh, thankfully we made it to the very end. We didn't lose any of them and they had a great time. Um, so we appreciate your support and thank you for letting us come on. Thank you to all of our coaches here tonight for your dedication and commitment to our students and to this community. It means so much. And thank you again to our student athletes for being here. We are so incredibly proud of you. All right, I'll just go about it. Um, at this time, we will have a short break before we enter the business portion of our meeting. However,
019we do not have anyone participating in tonight's meeting. Next, we will have a finance update from our CFO, Mr. Colcross. Good evening. We'll begin with our construction update for the new elementary school. Currently, as of this is as of May 31st, we have made payments of right at 29.8 million. We have received 16.7 million of the 18.6 million from the state and right now our go bond balance is right at 2.9 million. So, we have about 6.1 remaining in the project. However, I anticipate that to move along pretty fast. um in these last couple of months. Are there any questions? Next, we have an update on our fresh way change for schools. April collections totaled $1,713.54 and this was allocated to each school for STEM projects. This brings our total program to date collections to
020write out $177,000. And next we will have our April 2025 financial update. We'll begin with the general fund with 83% of the fiscal year complete. We have received 87% of general fund budgeted revenues and we've spent 85% of general fund budgeted expenditures. Currently revenues exceed expenditures by a little over 622,000. Incumbrances for the general fund total just under 494,000. Next are our special revenue funds. Our federal awards awards remain at 1.7 million and we've spent 86% of those funds. Incumbrances for the special revenue funds total 88,000. Next, we have our school food service fund. The school food revenues are at 87% and expenditures are at 103%. Currently, expenditures exceed revenues by a little over 236,000. I do anticipate this will be about the amount the in um the transfer will need to be made from
021the general fund at the end of this fiscal year. We talked a little bit about that and in your budget update I explained some of those cost. Um but if you have any other questions about that we can talk about that. And then lastly we have our SPLAS fund. Splast collections received in April for March collections total 213,000 from Walton County. This is an increase about 3% from the prior year. And Newton County was 2900 and this is about a 2% increase from the prior year. Incumbrances for the schools fund total about 8 million. Most of this is of course the construction of the new elementary school as well as technology and furniture for the new school. Do you have any questions? All right. Do I have a motion to approve the April financial report
022as presented? Do I have a second? Any discussion? All those in favor, please signify by saying I. I. Anyone opposed like sign? Motion carries unanimously. And next, I just have a quick update on our FY24 audit. It is now complete. Um, we are audited by the Georgia Department of Audit and Accounts. We received an unmodified unmodified opinion. This is a clean opinion. This is the one you want. Um, we had no material weaknesses, deficiencies, or five weeks reported. We also were notified just recently we again received the award for distinction and excellent public. Awesome. Thank you. And she will she will not brag on herself but I will. So when we do the closeout audit facetime with the people that are doing the audit, they always have such good things to say about Nicole and
023everything's clean. It's concise. It's good. So thank you for taking such good care of us in our district. We appreciate it very much. Um, at this time we will have a strategic plan update for Miss Chadam, excuse me. Okay. So, as we close out the 2020 2025, excuse me, strategic plan, we are proud to share what our school community has accomplished together over the last five years. We brought our vision for well-rounded, prepared graduates to life. Not just in classrooms, but in student projects and community events through the development of and implementation of our portrait of a graduate. Teachers receive strong professional development and support. And we made mental health and wellness a priority for both students and our staff. We stayed financially responsible, completed major building upgrades, and are completing the construction of their
024new school. We also built stronger connections with our families and the broader community. Thanks to our focus on life after high school and commitment that every single graduate has a plan, our students reach new heights in college applications and financial aid preparation. This plan gave us a solid foundation. Now, we're excited to move forward with a new vision to inspire confident, curious learners who graduate ready to thrive in our community and in the world. We call this our commitment to one circle, a future shaped by unity, equity, and innovation. We are deeply grateful to our students, staff, families, and community members for their time, feedback, and commitment to the circle. Their voices have helped shape the road ahead, and their support continues to fuel the shared purpose. Based on what we've heard from our stakeholders,
025we will move forward with four key strategic priorities. One, strengthen student learning, engagement, and readiness. Two, cultivate meaningful connections. Three, commit to systems effectiveness. And four, support student and teacher well-being. So together, we are building a future where every student has the tools, support, and inspiration to succeed. Awesome. Thank you, Miss Chapman. Um, next, we have some action items for the board to consider. We have an action item to approve the July 2025 spending resolution. Do I have a motion to approve the spending resolution as presented? Do I have a second? I second. Any discussion? All those in favor signify by saying I. Anyone opposed? Like sign. Motion carries unanimously. Next, we have an action item to approve the fiscal year 26 tenative budget. Do I have a motion to approve the tenative budget as
026presented? Do I have a second? Any discussion? All those in favor signify by saying I. Anyone opposed by sign I. Motion carries unanimously. Next we have an action item to approve the fiscal year 26 salary schedules. Do I have a motion to approve the salary schedules as presented? Do I have a second? Any discussion? All those in favor, please signify by saying I. I. Anyone opposed? Like sign. Motion carries unanimously. Next, we have an action item to accept donations and approve the budget amendment. Do I have a motion to accept the Deli Foundation, excuse me, the Deli family donation of $50,000 and $88,50 from the Walton Foundation. Do I have a motion to accept these donations and approve the resulting budget amendment? Do I have a second? Second. Any discussion? All those in favor signify
027by saying I. I. Anyone opposed like sign? Motion carries unanimously. Next, we have an action item to approve the surplus property resolution. Do I have a motion to approve this surplus property resolution as presented? Do I have a second? Any discussion? All those in favor, please signify by saying I. I. Anyone opposed like sign? Motion carries. unanimously. Next, we have an action item to approve an overnight field trip. Do I have a motion to approve the FFA officer leadership training at Hard Labor Creek held June 27th and June 28th? Do I have a second? I second. Any discussion? All those in favor, please signify by saying I. Anyone opposed like sign? Motion carries unanimously. Next, we have an action item to approve the superintendent contract. Do I have a motion to approve the super superintendent
028contract as presented? Do I have a second? All right. Any discussion? All those in favor signify by saying I. Anyone oppose like sign? Motion carries unanimously. And we want to take a minute and thank the rooms for coming. Um we're very excited to have you as our superintendent and to have your family in our community. So, thank you'all for taking the time to come this evening. All right. Next, we have an action item to consider the following personnel recommendations from our acting superintendent. For certified staff, we have a recommendation of Jacob Baxley, teacher. For classified staff, we have the recommendation of Mickey, uh, special education pair professional. Walt Martin for executive director of school operations. Melissa Massie, bus driver, Carla Mach, school food service assistant. Samantha Pucket, bus driver. Matt Riley, behavior support pair professional.
029Megan Spear, teacher aid for early childhood education, retirement. Cliff Cochran, bus driver. Do I have a motion to accept these recommendations from our acting superintendent? Do I have a second? I second. Any discussion? All those in favor, please signify by saying I. I. Anyone opposed like sign? Motion carries unanimously. Do I have a motion to adjourn our meeting? Do I have a second? All those in favor, please signify by saying I. Anyone oppose like sign? Motion carries unanimously and the meeting is adjourned. Thank you.